ACADEMIC POLICY - 2022 EDITION

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ACADEMIC
POLICY &
PROCEDURES
2022

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FOREWORD

Assalamualaikum Warahmattullah Wabarokatuh and Salam Sejahtera to
all my colleagues and respectable academician of Widad University
College.

Widad University College has come a long way since 2016 with forward
initiatives in developing quality education of the highest standards, in line
with our vision and mission to be a world class institution. In this path we
must establish an exceptional standard in academics that ensure
sustenance in quality and innovations while delivering and managing our
programmes at its highest best

To achieve this, Widad University College must have guide of standards
that we must follow. This Policy and Procedure Book shall be that
comprehensive guide for lecturers and for students of WUC where
academic matters are concern.

The policies and procedures here are bench marked to policy and procedure standards of
Government of Malaysia, particularly the Ministry of Education and the Malaysian Qualification
Agency education systems.

The policies and standards found in this guidebook are not cast in stones. From time to time these
policies and procedures may change according to needs and its relevancy. These policies and
procedures are open to comments and recommendations for as long as its is intended for its
purposes.

I sincerely hoped that every member of Widad University College academician will understand the
contents of this guidebook and utilize this to the fullest. We shall all work together towards our vison
to be a world class institution by enhancing our standards through organised policies and procedures
such as this.

Last but not least, I would like to thank the University Academic Board, the Deans of WUC faculties,
the University Quality & Audit Unit and the Examinati Department for establishing this Policy and
Procedure Guidebook.

May Allah bless us with guidance and quality education for all.

Thank you.

____________________________
DATO DR. HJ. NASIR BIN MAT DAM
VICE CHANCELLOR
WIDAD UNIVERSITY COLLEGE

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SECTION 01: INTRODUCTION

INTRODUCTION

Academic Policies and Procedures are defined as those policies which impact
academic programs and services to students and facilitate the academic and
professional life of the university.

All of the University’s academic policies, procedures and guidance are aligned with the Malaysian
Qualification Agency standards for Higher Education in Malaysia.

The academic policy and procedures of the university determines the system of relationships
between all participants of the educational process aimed at fulfilling the university mission.

The university is independent in determining prospects for its own development and implementation
of goals, and operates under conditions that is a key trend in development of higher education.

The University aims to review its academic policies, procedures and guidance every 3 years to ensure
they remain compliant and relevant to MQA and other external authority as they remain consistent
with the strategic direction of the University. The academic policies, procedures and guidance will
also be reviewed in light of any organizational changes that will impact the terms referenced
throughout the documents for example changes to function names or staff job titles.

This publication on Widad University College Policy and Procedure book will assist its academic staff
in understanding of the policies and procedures developed in ensuring smooth running of all
programmes and management of the academic related matters.

These policies and procedures may require changes from time to time based on needs and
recommendations of appropriate governing bodies in the country.

VISION
We aspire to be, world class institution, providing highest quality education and in research,
producing professionals who are able to excel in local and global challenges.

MISSION
Our Mission includes;

1. To offer competitive academic programmes that fulfil national and global market needs.
2. To embrace innovations in education that develop professionals with skills and adaptable

attitudes.
3. To provide scientific platforms and basis in research benefitting society and nation.
4. To produce holistic graduates who are ready and able to serve the community, national and

internationally.

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Policies & Procedure References:

In ensuring completeness of these policies and procedures handbook, the rules and
regulations of Malaysian Ministry of Higher Education, The Malaysian Qualification Agency,
the programme governing bodies such as the Malaysian Medical Council, The Malaysian
Nursing Board, The Malaysian Medical Assistant Board, Malaysian Pharmacy Board must be
followed and incorporated to meet the standards of Malaysian Higher Education policies.
The list below are references published by relevant bodies and are updated from time to
time.
1. Malaysian Qualifications Framework, MQF, 2nd Edition
2. Code of Practice for Programme Accreditation, COPPA, 2nd Edition
3. The Code of Practice for Institutional Audit (COPIA)
4. Programme Standards by MQA
5. Guidelines to Good Practice by MQA

a. Curriculum Design and Delivery
b. Guidelines on Terms Used for External Examiner, External Advisor and Advisory

Board
c. Academic Staff
d. Student Assessment
6. Standards for Undergraduate Medical Education 2nd Edition 2022
7. Standard Criteria for Approval/Accreditation of Nursing Programme 2018
8. Standards and Guidelines for Medical Assistant Education Programme 2018
9. Malaysia Education Blueprint 2013 – 2025

Illustration above from MQA. Malaysian Qualification Framework 2nd Edition

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INTRODUCTION TO MALAYSIAN HIGHER EDUCATION SYSTEM

Widad University College is a registered entity with Ministry of Higher Education Malaysia. It is a
Private Higher Education Institution that is required to follow the Malaysian Education System,
headed by Ministry of Higher Education, Malaysian Qualification Agency and all professional bodies
that govern professional programmes in the university.
It is expected that all academicians in WUC must understand and know the system of higher
education in Malaysia to help them facilitate in ensuring programmes delivered by them are
governed by this system.
Here, we briefly describe the essentials of Malaysian Higher Education System that we feel all
academicians in WUC must acknowledge.
Malaysia has a well-structured higher education system implemented by our Ministry of Higher
Education and monitored by Malaysia Qualification agency through government policies and
enforcement procedure.
We as academician in WUC must abide by the rules set and ding so we must clearly understand the
principles and procedures required.
The students that enter our higher education system as in WUC comes from various levels. This
shown in the chart below.

MALAYSIAN ACADEMIC PATHWAYS POST SECONDARY SCHOOL

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Chart from MQA: Malaysian Qualification Framework, 2nd Edition

Students enter WUC generally for Diploma or Degree programmes. These are at Malaysian
Qualification Framework MQF Level-4 and MQF Level-6 respectively. We also has university
preparatory programmes such as the Foundation in Science and Foundation in Business which are
also subject to standards set by MQA.

Once students enter into the system, we must follow the standards set for each programme student
take up in this university. The guidelines for each programme standard is available in MQA
publications
Website. These programme standards are categorically designed in the MQA Quality Assurance
Document. https://www2.mqa.gov.my

These standards and procedures must be followed diligently to ensure that the degree or diploma
programme offered at WUC are accredited by the agency and Malaysian Government. All
academician should familiarise themselves with the programme standards in their respective
disciplines by referring to the Quality Assurance Documents from MQA.

In Malaysian Higher Education System, accreditation process is an important tool for MQA to ensure
that the programme offered in any higher education institution in Malaysia achieve the required
standard and to be accredited by MQA itself.

All WUC academic staff must familiarise themselves with the guidelines for accreditation publish by
MQA.
Governance and steering mechanisms in Malaysian Higher Education System
Malaysia has a centralized higher education system where decisions are made by a number of
national stakeholders (see Table below)

The system is regulated by various acts passed between the 1960 and 2000s. The Ministry of
Higher Education (MOHE) governs private and public HEIs through arrangements for quality
assurance and funding. Generally, national policies and programmes on higher education are
discussed at intra- and inter-ministerial committees before being implement.

Stakeholder role & function in Malaysian Education System

Table from MQA: Malaysian Qualification Framework, 2nd Edition

Malaysian Qualifications Agency (MQA)
Quality assurance (QA) serves as a mechanism to enhance quality standards in Malaysian
higher education, but its regulatory functions can sometimes run contrary to efforts to
increase flexibility.

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The Malaysian Qualifications Agency (MQA) is an independent self-governing body that functions
under the purview of MOHE and advises it on the quality of higher education. It accredits
programmes, qualifications, and higher education providers; conducts institutional audits; and
reviews, establishes, and maintains a register of programmes, qualifications, and higher education
providers.
MQA also establishes the Malaysian Qualification Framework for which we are guided on graduating
credits for programmes offered.
MALAYSIAN QUALIFICATION FRAMEWORK

Chart from MQA: Malaysian Qualification Framework, 2nd Edition

There are numerous types of Quality Assurance Document from MQA available online for
reference.

ACADEMIC PLEDGE TOWARDS ACADEMIC EXCELLENCE

We will achieve academic excellence through recruiting, retaining, and supporting innovative faculty
and through continuous assessment and strengthening of academic programs.
We will enhance our diverse academic environment and ensure outstanding student learning outcomes
by focusing on:

• promoting innovative teaching and learning practices;
• engaging students with an increasing emphasis on active and experiential learning and research

opportunities;
• supporting faculty growth and excellence; and
• strategically strengthening academic program and development.
Widad University College will provide students the knowledge, insight, and skills needed to
understand, contribute to, and lead in a rapidly changing world, and it will embrace and support the
production of high-quality education.

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Widad University College provides education that will
• stimulate intellectual and personal growth,
• connect theory with practice,
• offer the inspiration of the liberal learning and productivity
• ability to approach problems thoughtfully, critically, ethically, and creatively.

Every undergraduate student of WUC will have the opportunity
• to enter into an intellectually engaging academic experience
• ascend through living-learning, community-based, and international exposure;
• pursue faculty-mentored research and internships to graduate enriched and fully prepared
for challenging and fulfilling lives.

Our Initiatives:
• Develop student experience that will immerse undergraduate students into our intellectual
community and set them on a purposeful, ambitious path of inquiry and achievement in the
classroom and in their personal development.
• Ensure that our curriculum provides students with the best possible preparation for lifelong
learning, success in their chosen profession, and meaningful contributions to addressing the
industrial problems.
• Encourage and support the production of excellent academic and creative work.
• Support intellectual community inside and outside the classroom, including innovations in the
use of campus spaces, the structures of campus life, and creative accomplishments.
• Create institutional structures to support an enhanced culture of writing and digital
proficiency so that graduates in all disciplines are recognizable by their talent in these areas.
• Strengthen and expand faculty development opportunities to support inclusive pedagogy and
continuing faculty innovation in the classroom.
• Support areas of academic strength that take advantage of disciplinary breadth to address
the industrial needs from multiple perspectives.
• Areas of emphasis could include life-long learning, communication skills, ethics,
sustainability, entrepreneurship, data analytics, and areas of law and public policy.

TABLE OF CONTENTS 9
PAGE
SECTION TITLE CONTENT
2
Foreword Foreword from WUC Vice Chancellor 3

01 Introduction I. Policy & Procedure 17

II. Development, Endorsement and Verification

III. Vision & Mission

IV. Malaysian Academic System

V. WUC Academic Pledge

02 Glossary & Higher Education Provider (HEP), University
Definitions Constitution, University statute, Senate Members,
Senate, Academic Management Committee (AMCOM),
University Examination Board, Faculty’s Academic
Committee, Vice Chancellor (VC) , Deputy Vice
Chancellor (DVC), Dean, Head of Programme, Course
Coordinator, Academic Advisor: Academic Staff, ,
Administrative Staff
ACT555, Malaysian Qualification Agency (MQA),
Malaysian Qualification Framework (MQF), Outcome
Based Education (OBE), Programme, Programme Aim,
Programme Objective, Learning Outcome (LO),
Programme Learning Outcomes (PLO), Programme Aim,
Programme Objective, Learning Outcome (LO),
Programme Learning Outcomes (PLO), Programme
Standard, Professional, Practice/, Internship, Programme
Duration, Collaborative Programme, Home-grown
Programme, Modules, Compulsory Subjects(MPU),
Qualification, Student, Student Learning Time (SLT),
Student Centered Learning (SCL), Soft Skills, Fulltime
Study, Part-time Study, Distant Learning, Blended
Learning, Blended Learning Approach, Academic
Calendar, Semester, Semester - Long and short
Semesters, Examination, Assessment, Assessment -
Formative Assessment - Summative, Test, External
Advisor, External Examiner, Re-sit Paper, Repeat
Examination, Repeat Course, Course, Course Work,
Credit , Credit Unit, Notional Hours, Credit Earned,
Credit Pass for Programme, Graduating Credit,
Calculation of Credit, GPA, CGPA:, Credit Transfer,
Conferment:, Deferment of Studies:, Terminated,
Terminate, Pre-requisite, Malaysian Qualification Agency
(MQA), Professional Bodie Malaysian Nursing Board
(MNB), Medical, Assistant Board, Malaysian Medical
Council, Clinical Instructor:, Clinical Training / Posting,
Log Book, Student Handbook, Objectives Structured,
Clinical Examination , Objectives Structured Practical

Examination , Academic Dishonesty, Cheating, 10
Plagiarism, Student Attendance, Absenteeism, Electives, 25
Mentor, Mentee, Alumni, Needs Analysis, Quality 29
Assurance, Quality Enhancement, Internal Quality Audit,
Academic Load 86
87
03 University I. WESB

Structure and II. University Structure and Organisation

Organisation III. University Organisation Chart

IV. Decision Making

V. WUC Senate Members - 2022/2023

04 Widad I. WUC - Constitution

University II. WUC - Statutes

College a. Statute I - SENATE

Constitution & b. Statute II - Board of Governors

Statute c. Statute III - Academic Management Committee

d. Statute IV – Academic Board

e. Statute V - Board of Disciplines

f. Statute VI – Board of Appeal

g. Statute VII – University Board of Studies

h. Statute VIII – Faculty Board of Studies

i. Statute IX – Academic Promotion Committee

j. Statute X – Faculty of Medicine

k. Statute XI – Faculty of Nursing

l. Statute XII – Faculty of Allied Health Sciences

m. Statute XIII – Faculty of Business Studies

n. Statute XIV – Faculty of Education & Social

Sciences

o. Statute XV – Faculty of Interactive Technology

p. Statute XVI – Faculty of Sport Sciences

05 University I. Bursary/Finance
College Units II. Human Resource Department
and III. Registrar Office
Departments IV. Admission and Record
V. Examination Unit
VI. Quality Unit
VII. Student Affairs Department
VIII. Research & Management Center
IX. Unit Library
X. Unit IT
XI. International Center
XII. Maintenance Unit

06 University I. Introduction
Board, II. University Board of Governance
Committees & III. University Senate
Terms of IV. Academic Management Committee (AMCOM)

Reference V. University Academic Board 11
(TOR) VI. Board of Disciplines 112
VII. University Appeal Committee 117
VIII. University Board of Studies
IX. Faculty Board of Studies 188
X. Academic Promotion Committee

07 Academic I. WUC – Semester System

Scheduling and II. University Intake Policy

Academic III. Academic Calendar

Calendar IV. Special Programme Calendar

08 Policy & I. Assessment of Academic Teaching

Procedures – II. Academic workload Policy

Academic Staff III. Academic Staff Performance Reviews

IV. Complaint on Academic Staff

V. Staff Grievances

VI. Information Security Policy

VII. Electronic Publication of Information

VIII. Copyright

IX. Lecturer’s Etiquette

X. Guidelines on using social media in WUC

XI. Annual Work Plan for Academic Members

XII. Academic Staff Annual Appraisal

XIII. Lecturer Teaching File

XIV. Academic Course File

XV. Blended Learning Guidelines

XVI. Student Directed Learning (SDL)

XVII. Continuous Professional Development (CPD)

09 Academic I. Preparation of Time Table – SOP

Affairs -SOPs (Penyediaan Jadual Pelajaran)

II. Checklist for Lecturers File/Portfolio – SOP

(Checklist – Fil Pensyarah/ Folio Pensyarah)

III. Operation of Lecture and Laboratory – SOP

(Pengendalian Kuliah dan Makmal)

IV. Procedure for Practical & Clinical Training – SOP

(Tatacara mengendali latihan amali dan klinikal)

V. Coursework Assessment – SOP

(Pemeriksaan Kerja Kursus)

VI. Entering of Coursework Assessment – SOP

(Permarkahan Kerja Kursus)

VII. Entering Final Examinatio Marks – SOP

(Memasukkan Markah Peperiksaan Akhir)

VIII. Preparation and Validation of Examination

Question and Marking Schemes – SOP

(Persediaan dan Validasi Kertas Soalan dan Skema

Pemeriksaan)

IX. Validation of Examination Results – SOP

(Validasi Keputusan Peperiksaan) 12
X. Preparation of Teaching/Lecturer File/ Portfolio -
271
SOP 294
(Penyediaan portfolio pengajaran dan fail kursus)
XI. Managing Student Attendance - SOP
(Pengurusan Kedatangan Pelajar)
XII. Academic Advisor - SOP
(Penasihat Akademik)
XIII. Evaluation of Academic Advisor - SOP
(Penilaian Penasihat Akademik)
XIV. Course Deferment - SOP
(Penanguhan Kursus)
XV. Monitoring Probation Student - SOP
(Pemantauan Pelajar Kurang Pencapaian)
XVI. Student Academic Disciplines - SOP
(Tatatertib Akademik Pelajar)
Student Infringement List - SOP
(Senarai Kesalahan Ratatertib Pelajar)
XVII. Submission of Examination Slip - SOP
(Penyerahan Slip Peperiksaan)
XVIII. Improvement of Staff Performance- SOP
(Peningkatan Prestasi Pensyarah)
XIX. Attendind Course Report- SOP
(Laporan Menghadiri Kursus)
XX. Annual Work Plan- SOP
(Sasaran Kerja Tahunan)
XXI. Academic Staff Performance Assessment- SOP
(Penilaian Prestasi Staf Akademik)
XXII. Improving Lecturer Performance- SOP
(Peningkatan Prestasi Pensyarah)
XXIII. Determining Lecturer Workload- SOP
(Tentu Beban Kerja Pensyarah)

10 Policy and I. New Programme Curriculum Development

Procedures – II. Programme and Curriculum Review

Programme & III. Curriculum Cange Forms – Minor & Major

Curriculum IV. Abolition or Temination of Existing Programme

Development V. New Programme Curriculum Development – SOP

(Pembngunan Kurikulum dan Program Baru)

VI. Programme and Curriculum Review – SOP

(Semakan Semula Kurikulum dan Program)

11 Policy & A. Procedure for Extension of Studies
Procedures B. Procedure for Change of Course
Student C. Procedure for Course Registration
Academic D. Procedure for Credit Exemption
Regulations E. Procedure for Credit Transfer
F. Procedure for Student with less than 80%

attendance

G. Nursing Programme Special Examinations 13
H. Final Examination Regulation 332
I. Procdure for Monitorig Final Examination 361
J. Procedure for Disciplines During Final

Examination
K. Disciplinary Procedure
L. Appeal Procedure in Final Examination
M. Application Procedure for Conferment of

Diploma/Degre
N. Special Semester Registration
O. Registration for Minor Courses
P. Procedure for Credit Transfer MBBS programme

12 Policy & I. Course Registration - SOP
Procedures – (Pendaftaran Kursus)
Student
Academic II. Credit Exemption- SOP
Processes (Pengecualian Kredit)

III. Course Grade Appeal- SOP
(Rayuan Gred Kursus)

IV. Change Of Programme- SOP
(Tukar Program)

V. Student Stop Study- SOP
(Pelajar Berhenti)

VI. Student Terminated- SOP
(Pelajar Diberhentikan)

VII. Application For Conferment- SOP
(Permohonan Penganugerahan Diploma/Ijazah)

13 Procedures – I. Student Registration

Student II. Course Registration

Academic III. Credit System

Systems IV. Semester Credit Weightage

V. Credit Exemption

VI. Graduating Credit

VII. Credit Transfer

VIII. Credit for Course Failure

IX. Credit for Failed Course

X. Pass Credit

XI. Grade System

XII. Attendance at Lectures

XIII. Attendance for Clinical Training

XIV. Attendance for Industrial/Clinical Training

XV. Evaluation Scheme

XVI. Examination Results Status

XVII. Final Examination

XVIII. Special Examination

XIX. Examination Marks

XX. Examination Results

XXI. Announcement of Course Grade

XXII. Appeal for Course Grade 14
XXIII. Academic Positions
XXIV. Academic Status 385
XXV. Academic Results Abbreviations 387
XXVI. Upgrading of Academic Achievement 388
XXVII. Announcement of Students’ Academic Status 390

14 Student I. Honours 397
Academic II. Dean’s Honours 401
Awards III. Vice Chancellor’s Honours
IV. Pro Chancellor’s Honours
V. University Board of Governors Award

15 Conferment of I. Condition for Award

Degree and II. Conferment of Award

Diploma III. Process and Procedure

16 Doctorate and I. Types of Awards

Special Awards II. Procedure for Conferment

by University III. Date for conferment

17 Guide to I. Introduction
Mentoring II. Definitions
System III. Function of Mentor
IV. Features of Mentoring
V. Mentoring & Folio Assessment
VI. Mentor -Mentee meeting schedule
VII. Mentor-Mentee Evaluation Form
IV. Mentor Effectiveness scoring Scale

18 Academic I. Introduction

Infringement II. Cheating

III. Plagiarism

IV. Fabrication

V. Collusion

VI. Consequences of Academic Infringement

19 Academic I. Introduction and Definition

Assessment/ II. Purpose, function and principles of Assessment

Examination III. Implementation of Policy

Policy IV. Role of assessors, examiners, management,

institution

V. Role of Academic Board and Examination

Department

VI. Invigilators and responsibilities

VII. Examination Procedures

VIII. Irregularities and misconduct

IX. Types of Examination & their terms

X. Grading Policy

XI. Designing Examination Blueprint 15
XII. Examination Question design 433

20 Policy & I. Procedure to Conduct Final Examination - SOP

Procedure - (Prosedur Pengendalian Peperiksaan Akhir)

Examination II. Final Examination Regulations - SOP

SOPs (Peraturan Peperiksaan Akhir)

III. Flow Chart – Examination Procedure - SOP

(Carta Aliran Prosedur Peperiksaan)

IV. Flow Chart – Examination Procedure for

Programmes -Nursing and Health Sciences) - SOP

(Carta Aliran Prosedur Peperiksaan Akhir Program

Diploma Kejururawatan Dan Sains Kesihatan)

V. Guidelines on conducting examination online

(Garis Panduan Pelaksanaan Peperiksaan Secara

Dalam Talian)

VI. Procedure for Student Caught Cheating in Exam -

SOP

(Prosedur Kes Pelajar Meniru Dalam Peperiksaan)

VII. Flow Chart – Procedure for student Copying in

Examination - SOP

(Carta Aliran Prosedur Kes Pelajar Meniru Dalam

Peperiksaan)

VIII. Form for Student Suspected of Coppying in

Examination

(Borang Kes Meniru/Membawa Nota Semasa

Ujian/Peperiksaan)

IX. Declaration form for Staff Involve in Examinations

(Borang Pengakuan Staf Terlibat Dalam

Peperiksaan)

X. Declaration form for Staff in Examination

Department

(Borang Pengakuan Staf Unit Peperiksaan)

XI. Declaration form for Staff Visiting Examination

Strong Room

(Borang Pelawat Bilik Kebal)

XII. Attendanc Sheet for Invigilators

(Borang Kehadiran Pengawas Peperiksaan)

XIII. Form for Handling examination Printed Material

(Borang Penghantaran Bahan Bercetak)

XIV. Form for Appeal to Continue Study

(Borang Rayuan Menyambung Pengajian)

XV. Form for application to Review Exam Result

(Borang Rayuan Semakan Keputusan Peperiksaan)

XVI. Appeal Application Form

XVII. Checklist submission Of Examination Paper to Exam

Department – Verification Form

XVIII. Examination Questions Verification Form

XIX. Examination Date and Time Clashes Form

XX. Mutual Exchange Declaration Form 16
XXI. Invigilator Examination Report Form 485
XXII. Invigilator Oarth of Secrecy Form 505
XXIII. Suspected Examination Cheating Form 510
XXIV. Examination Appeal Form
XXV. Informing Student of Grade Appeal - Letter
XXVI. Amendmend of Grade Form
XXVII. Resit Examination Application Form
XXVIII. Resit Exam Registration Form
XXIX. Repeat Examination Application Form
XXX. External Examiner Report Form
XXXI. Registering Examination Marks Form
XXXII. Examiner Register for 2nd Marking Form

21 Academic I. Academic promotion – Introduction
Promotion II. Widad University College Academic Positions & Job
Guidelines
Description
III. Guideline objectives
IV. Assessment Instrument - Criteria for Promotion
V. Applying
VI. Documentation
VII. Interview
VIII. Who can apply
IX. When to apply
X. Academic Promotion Committee
XI. Dean Assessment Format
XII. Application Form & Checklist

22 Academic Dress I. Introduction

Code II. The dressings

III. Lounge suit

IV. National attire

V. Traditional attire

VI. WUC Corporate Attire

VII. Sports attire

VIII. Forbidden attire

IX. Attire for the week schedule

23 General I. General Provision
Provision

17

SECTION 02: GLOSSARY & DEFINITION

GLOSSARY & DEFINITION

University College Widad University College. WUC: Widad University College
Higher Education Provider A body corporate, organization or other body if persons which
(HEP) conducts higher education or training programmes including skills
training programmes leading to the award of a higher qualification
University Constitution or which award a higher education qualification and includes the
public or private higher education providers, examination or
University statute certification bodies or their representatives.
A constitution is the rule book for a University. It sets out the
Senate Members fundamental principles by which the university is governed. It
Senate describes the main appointments within the university, and defines
the relationship between these appointments (for example,
Academic Management between the vice chancellor, registrar and the deans). It places
Committee (AMCOM) limits on the exercise of power, and sets out the rights and duties of
University Examination academicians.
Board The Statutes set out the objectives and powers of the University
Faculty’s Academic faculties and define the Organisation within, Dean’s functions, the
Committee Committees within and the Collegiate Council. The Statutes may
Vice Chancellor (VC) only be amended following a process of consultation, and any
Deputy Vice Chancellor changes require the approval of the Privy Council.
(DVC) Members of Widad University College Senate aim to provide advice
to the Board of Directors on all academic matters.
Dean An academic senate is a governing body in some universities and
Head of Programme colleges, and is typically the supreme academic authority for the
institution.
This is a committee set by the SENATE to address issues with review
and development in the university and this committee reports to the
university SENATE.
Committee established by the Senate for all matters concerning
examinations
Committee established by the faculty responsible for students’
academic affairs.
Chief Executive of Widad University College and registered with the
Ministry of Higher Education
An assistant to Vice Chancellor. In WUC, there are 3 DVCs, namely,
the DVC for academic and internationalization, DVC for Research
and Postgraduate and DVC for Student Affairs and Industrial
Relations.
Faculty Head appointed by the University College Vice Chancellor.
Any Head of Programme appointed by the Faculty’s Dean.

Course Coordinator 18
Course coordinators are appointed by the Dean of the faculty. They
Academic Advisor: schedule regular meetings with faculty and provide resources to
support teaching and learning in the courses they coordinate. The
Academic Staff primary role of a course coordinator is to maintain quality and
Administrative Staff consistency of instruction in the courses.
ACT555 Lecturer appointed by the Faculty’s Dean/ Head of Programme to
provide advice and counselling to students concerning academic
Malaysian Qualification affairs.
Agency (MQA) Personnel engaged by Higher Education Provider who are involved
in teaching, training and supervision.
Malaysian Qualification Non-academic personnel engaged by Higher Education Providers.
Framework (MQF) An Act to provide for the establishment, registration, management
Outcome Based Education and supervision of, and the control of the quality of education
(OBE) provided by, private higher educational institutions.
MQA is a statutory body in Malaysia set up under the Malaysian
Programme Qualifications Act 2007 to accredit academic programs provided by
educational institutions providing post-secondary or higher
Programme Aim education and facilitate the accreditation and articulation of
Programme Objective qualifications.
Learning Outcome (LO) An instrument that classifies qualifications based on a
Programme Learning set of criteria that are approved nationally and
Outcomes (PLO) benchmarked against international best practices.
An approach to education focusing on clearly specified learning
Programme Standard outcomes that are significant, contextual and of high quality leading
to proper management and arrangement in the learning
environment so as to produce successful academic system for the
students at the end of their learning experience.
Course of studies approved by Widad University College as an
academic programme for the purpose of awarding a diploma or
degree. An arrangement of courses/subjects/ modules that are
structured for a specified duration and learning volume to achieve
the stated learning outcomes, which usually leads to an award of a
qualification.
An overarching statement on the purpose, philosophy and rationale
in offering the programme.
Specific statements on what a learner is expected to learn to achieve
the programme aims.
Statements on what a learner should know, understand
and can do upon the completion of a period of study

Statements that describe the specific and general
knowledge, skill, attitude and abilities that the programme
graduates should demonstrate upon graduation. The graduates are
expected to have acquired the outcomes upon completion of all the
courses in their programme
Refers to programme standards approved by MQA.
Programme standards is developed as a guideline to the
stakeholders to assist the development of programmes in a
particular field of study, which covers all the education levels,
diploma and degree included.

19
The programme standard document outlines sets of characteristics
that describe and represent the minimum levels of acceptable
practices that cover all the seven quality assurance areas:
programme aims and learning outcomes; curriculum design and
delivery; assessment of student learning; student selection;
academic staff; educational resources; programme monitoring and
review; leadership, governance and administration; and continual
quality improvement.

Professional The programme standards is developed by panel members in
Practice/ consultation with various public and private higher education
Internship providers (HEPs), relevant government and statutory agencies,
professional bodies, related industries and students. The
Programme Duration programme standards is compulsory to be complied with, in
Collaborative Programme conducting the respective programmes.
Home-grown Programme A period of time within a programme during which the learners are
Modules required to be placed in the workplace for the purpose of applying
Compulsory Subjects theory to practice and to gain working experience. Professional
(MPU) practice/internship includes teaching practice, internship, and
other attachments to the workplace.
Qualification Total number of semesters needed to complete a course of studies
Student Programme offered by a higher education provider but the
Student Learning Time (SLT) curriculum is owned, and the award is conferred, by its partner.
Programme awarded by Malaysian higher education
Student Centered Learning provider.
(SCL) Components of a programme. The term module is used
interchangeably with subjects, units, or courses.
These are subjects studied is the university as a pre-requisite to
graduation in Malaysian Universities. The Malaysian Qualifications
Agency (MQA) requires all Malaysian and non-Malaysian students to
complete the General Studies as pre-requisite for the award of a
certificate, diploma or undergraduate degree.
An affirmation of achievement which is awarded by a Higher
Education Provider or any party that is authorised to confer it.
Student registered for a full-time, part-time or distance learning
course.
A period of time that a learner should spend on the learning-
teaching activities for a given credit which comprises guided
learning, independent learning and assessment.
The learning environment, the ecosystem and approach to learning
focus on students. This means, understanding of student style of
learning, their intelligence and ability, current knowledge, interest,
ability to listen and write, family background, and their culture are
all taken into account. This also mean, knowing the various
information that are relevant that may be obstructing student
learning or in improving student ability to learn within their
learning ecosystem.

Soft Skills 20
This approach that is use to improve student ability or potential
Fulltime Study should have variation and balanced in consideration that student
Part-time Study variation exists.
Soft skills are attributes and skills that are seek by employers and are
Distant Learning applicable for daily professional life. This includes the students as
Blended Learning well as the community. Examples of soft skills attributes include
Blended Learning effective communication, managing resources and information,
Approach time management, teamwork, leadership, responsibility and
Academic Calendar professionalism.
Form of University College’s academic studies with the number of
Semester credit registered by students for a semester not less than the
Semester - Long and short stipulated Minimum Credit except for students with Warning (W)
Semesters status or /and students in their final two semesters of studies.
Essentially, part-time study involves spreading a full-time course
Examination over a longer period of time. It’s usually tailored for those who want
Assessment to continue working while studying, and usually involves committing
an afternoon or an evening or even weekend to attend classes or
lectures.
Courses conducted through distance learning and e-learning, where
the student rarely has to attend the university; receiving tuition,
teaching and learning resources via the internet or university online
platform.
Refers to a mixing of different kinds of learning environments. The
terms "blended," "hybrid," and "mixed-mode" are used
interchangeably in current research literature
An integrated instructional approach that combines face-to-face
classroom methods, whether digitally immediate or remote (usually
internet-based and technology-mediated) learning
The academic calendar provides a framework for academic activities
within an academic session. The annual academic session at WUC
may be divided into two semesters or three semesters depending
on the courses conducted. WUC adopts the Semester System and
the first semester for programme intake depends on the number of
intakes per year.
A specified period in which the academic year is divided for purpose
of teaching and learning. Some has a 20 weeks semester, 18-week
semester, a 17-week semester or even a 14-week semester.
Normal duration of a semester is six months in a year.
For semesters with Long and Short semesters are period of study
that are divided more than two semesters in a year/ The Long
Semester will be the longer week used to deliver the course and the
short semester will be the shorter week delivered in the year.
Example in Widad, the long semesters will be of 14 weeks and the
short semester will be 7 weeks. Hence for the year, the semesters
will be 14, 14, 7 weeks instead of 18,18 weeks.
A continuous form of written or oral evaluation designed to assess
students’ academic performance
A systematic mechanism to measure a student’s attainment of
learning outcomes.

Assessment - Formative 21
Assessment -Summative The assessment of student’s progress throughout a course, in which
Test the feedback from the learning activities are used to improve
External Advisor student attainment.
External Examiner The assessment of learning which summarises the student progress
Re-sit Paper at a particular time and is used to assign the student a course grade.
Repeat Examination A form of written or oral evaluation conducted during the course of
Repeat Course studies
Course An acknowledged expert in the relevant field of study external to the
Course Work Higher Education Providers, tasked to assist in reviewing the
Credit programme
Credit Unit An acknowledged expert in the relevant field of study external to the
Higher Education Providers, tasked to evaluate the programme’s
Notional Hours assessment system and the candidates.
to take an exam again, usually because you failed or did not do well
Credit Earned the first time.
Credit Pass for Programme to take an exam again, usually because you failed or did not do well
Graduating Credit the first time
to take an exam again, usually because you failed or did not do well
Calculation of Credit the first time
Programme / course curriculum component with its own code
Any form of student evaluation during the course of studies except
for the final examination and test such as assignment, quiz, practical
/ studio work and seminar.
A quantitative measurement that represents that
learning volume or the academic load to achieve the
respective learning outcomes.
A measurement of an academic load that is taken by a student to
complete his course. This measurement includes the time taken for
face to face learning, the non-face to face learning, examination
hours and preparation used in terms of hourse. It is calculated in this
university as 1 Credit Unit equivalent to 40 Notional hours.
Notional hours of learning means the total amount of time it would
take an average learner to meet the outcomes defined in a learning
experience and include, face- to-face contact time; time spent in
structured learning in the campus or at home such as SDL- Self
Directed Learning; time for completing assignments and research
work; time spend in clinical placements, in industrial placements and
time spent in assessment processes such as preparation and real
examination time. There is a formula allocated for these activities.
Total credit obtained for a course that the student has passed.
Total Credit Pass for a programme as determined the University
College Senate.
The total number of credits requires for student to achieve
graduation. Example for Diploma the minimum graduating credit is
90 Credit, Degree, 120 Credit Unit. However, this may differ
depending on approval by the MQA and Professional Bodies.
Credit for calculating PNG and PNGK GPA: Grade Point Average
obtained by a student in a semester.

GPA 22
A grade point average is a number representing the average value
CGPA: of the accumulated final grades earned in courses over time. A
Credit Transfer student's grade point average is calculated by adding up all
accumulated final grades and dividing that figure by the number of
Conferment: grades awarded.
Deferment of Studies: Cumulative Grade Point Average obtained by a student for all the
Terminated completed semesters.
Recognition of the credit obtained from a programme recognised for
Terminate transfer to another recognised programme.
Pre-requisite There are two types of credit transfer allowed;
Malaysian Qualification
Agency (MQA) 1. Vertical transfer
Professional Bodies Vertical Credit Transfer refers to credit transfer occurring
Malaysian Nursing Board from a lower level of qualification to a higher qualification.
(MNB) Example; Credit transfer from a diploma programme (MQF
Medical Assistant Board Level 4) to a degree programme (MQF Level 6)

Malaysian Medical Council 2. Horizontal transfer
Horizontal Credit Transfer refers to transfer involving same
level of study. Example; Diploma to Diploma (MQF Level 4 to
MQF Level 4) or Degree to Degree (MQF Level 6 to MQF Level
6).

Confirmation by the University College Senate for any student
qualified to receive a diploma or degree.
Any student whose deferment of studies or any student whose
suspension has been approved by the University College.
A student who fails to attain a pass in his/her course of study; or a
student who has used up fully the maximum permissible duration
for the course; or whose studies have been terminated by the
University College under the Students’ Disciplinary Rules or under
the Programme Registration Rules and Course Registration Rules.
A student who has been granted permission by the Academic
Department and upon approval by the University College to
withdraw from his/her course of study.
Any course that needs to be completed before undertaking the next
course.
Agency established by the Ministry of Higher Education Malaysia to
ensure quality of education for the public and private sectors in the
country.
Any authority Body that is established under a written law for the
intention of monitoring one profession and its accreditation or
recognition or any other institution recognised by the government.
Body established by the Ministry of Health Malaysia to ensure
quality of nursing education, examination and registration of nurses
in Malaysia.
A board that is established under an Act to provide for the
establishment of a Medical Assistants (Registration) Board, the
registration of medical assistants and matters connected the
function. Established in 1977
In the course of providing safe and competent health care services
for the country, the Malaysian Medical Council was established by

Clinical Instructor: 23
Clinical Training / Posting an Act of Parliament approved on 27 September 1971 and gazette
Log Book on 30 September 1971.
Student Handbook Academic staff appointed to undertake clinical training of students
Objectives Structured undertaking the nursing programme.
Clinical Examination A compulsory training to be undertaken by students to gain
Objectives Structured experience and skills as prescribed in the curriculum.
Practical Examination A book used by the students to record their experiences and skills
Academic Dishonesty procedures during their clinical / industrial training.

Cheating (OSCE): Examination to evaluate students’ clinical skills.

Plagiarism (OSPE) Examination to evaluate students’ practical skills.

Student Attendance Academic dishonesty refers to committing or contributing to
Absenteeism dishonest acts by those engaged in teaching, learning, research, and
Electives related academic activities, and it applies not just to students, but
to everyone in the academic environment. Widad University College
Mentor considers academic dishonesty a serious offense, regardless of
whether it was committed intentionally or not.
Mentee Cheating involves unauthorized use of information, materials,
Alumni devices, sources or practices in completing academic activities. For
example, copying during an exam that should be completed
individually is an unauthorized practice, and, therefore, is
considered cheating. A student who allows another student to copy
from his or her work is considered to be facilitating or contributing
to cheating.
Plagiarism is a type of cheating in which someone adopts another
person's ideas, words, design, art, music, etc., as his or her own
without acknowledging the source, or, when necessary, obtaining
permission from the author. For example, copying and pasting
material from a web site into your own document without proper
citation is considered plagiarism.
Student attendance is attendance at any required course or
university activities, for organised learning or functions at any level
at the time of the census.
Absenteeism is a conscious and deliberated action of being away
from the physical space of the University classroom or activities
without valid reasons and evidence.
Electives are courses student can choose outside core or compulsory
courses in the programme attended. They can be chosen from all
courses available at the University that do not have any other
conditions (such as a course requisite) applied to them.
The word 'mentor' evolved to mean trusted advisor, friend, teacher
and wise person. The main task of a mentor is informing students on
how the university works, where they can find the information they
need, and give them advice about studying and living in a new
environment.
a person who is helped by a mentor
Graduates of a higher education provider.

Needs Analysis 24
Quality Assurance An analysis carried out for identifying needs. (E.g., the training needs
of staff and the market demand of a programme)
Quality Enhancement Comprises planned and systematic actions (policies,
Internal Quality Audit strategies, attitudes, procedures and activities) to provide adequate
demonstration that quality is being maintained and enhanced, and
Academic Load meet the specified standards of teaching, scholarship and research
as well as student-learning experience.
The steps taken to bring about continual improvement in quality.
A self-review exercise conducted internally by a Higher Education
Provider to determine whether it is achieving its goals, to identify
strengths and areas of concern, and to enhance quality. The internal
quality audit generates a Self-Review Report
Academic load is a quantitative measure of all learning activities
required to achieve a defined set of learning outcomes. These
activities include lecture, tutorial, seminar, practical, self-study,
retrieval of information, research, fieldwork, as well as preparing for
and sitting of an examination.

25

SECTION 03: UNIVERSITY STRUCTURE & ORGANISATION

INTRODUCTION

Introduction

Widad University College is registered under the company Widad Education Sdn Bhd (WESB). This is
an entity registered in the Malaysian Company Commission (SSM). This company, WESB is currently
a subsidiary of Widad Business Group (WBG). WESB is the education arm of WBG and under this arm
exist the Widad University College, Widad College and Widad Skills.

WESB

WESB owns the University College, Widad College and Widad Skills. WESB hence manages the three
institutions in the form of general policies, business strategies and decision on financial matters.
WESB is closely linked to the organisation of the University by having members of the University
College in its company management group, Namely the Vice Chancellor and the Registrar.

UNIVERSITY STRUCTURE

The University organisation is formed based on the University College Constitution. It shall have a
Chancellor or Pro-Chancellor as its constitutional head and lead by the vice chancellor. The vice
chancellor is assisted by his deputies namely the Deputy Vice Chancellor for Academic and
Internationalisation Affairs, Deputy Vice Chancellor for Student Affairs & Industrial linkages and
Deputy Vice Chancellor for Research and Post Graduate. The deputy vice chancellors are assisted by
deans of faculties. To ensure continuous quality improvement of the university college, either in the
form of academic improvement or management improvement, the university college is supported by
a quality and audit unit.
Functionally, the university college has several boards and committees to ensure smooth running of
the university college. Highest of all is the University College Board of Governance which consist of
company selected members to serve in certain decision makings and approvals as stated in the
University College Constitution. This followed by the University College Senate which is the highest
committee managing academic matters and this Senate is chaired by the Vice Chancellor of the
University College. The Senate is supported by its Academic Management Committee and the
Academic Board (University Examination Board).

DECISION MAKING

The University is governed primarily via the Board of Governors and the Senate, which are supported
by various committees within the University College. Changes in policy and procedure are created
through those supporting committees with the final resolution resting with Senate, for academic
decision-making, and Board of Governors, for strategic decision-making.
The Top Management Committee of WESB (MANCO) is the University's supreme governing body,
responsible for the approval of the mission and strategic vision of the University; monitoring
institutional performance against plans and approved KPIs; control of assets; finances, estates and

26
long-term business plans; annual budgets and accounts; oversight of HR policy and employment
matters; the appointment of the Vice-Chancellor; ensuring that control and accountability systems
for all matters are in place and monitored, including risk assessment and conflict of interest
procedures.

27

UNIVERSITY ORGANISATION CHART

COMMITTEES & BOARDS ORGANISATION

WBG Board of Directors

WESB Board of Directors
WESB Management Committee (MANCO)

University Board of Governors

WUC Senate

Audit & Quality Committee Academic Management Committee (AMCOM)

Faculty University University University Academic
Faculty Meeting Board of Studies Disciplinary Appeal Promotion/Select

Faculty Board Board Committee ion Committee
of Studies

28

WIDAD UNIVERSITY SENATE MEMBERS 2022/2023

Based on WUC Constitution;
The Senate appointed for 2022/2023 are

(a) Vice Chancellor, Senate chairman;
1. Dato Dr. Hj. Nasir Mat Dam

(b) Deputy Vice Chancellors;
1. Prof Dr Jamaludin Zainol
2. Prof Madya Puan Muslina Md Muis
3. Dr Hasbulani Zakaria

(c) Deans of the Faculties
1. Puan Siti Nur Shahira Rosdi
2. Puan Hasmah Safiei
3. Puan Rafidah Mohd Arif
4. Puan Y. Surahaya Binti Mohd Yusof
5. En. Mohd. Shahriruddin bin Mohd Shif
6. En. Juhaizad Abdul Jalil

(d) Ex-Officio Members.
1. Ros Mazlan Noor Hj. Mohamad (Secretary) - Registrar
2. Kamal Ahmad Fadil @ Mohd – Bursar
3. Humairah Che Mat Hashim - Director of Audit and Quality Assurance
4. Mohd. Hafezullah Ali Khan Hj. Kastam - Head Librarian
5. Kasturi Sivabalan - Senate Secretariat

29

SECTION 04: WUC CONSTITUTION AND STATUTES

WIDAD UNIVERSITY COLLEGE CONSTITUTION

PRIVATE HIGHER EDUCATIONAL INSTITUTIONS ACT 1996
THE CONSTITUTION OF WIDAD UNIVERSITY COLLEGE

ARRANGEMENT OF PARTS AND SECTIONS

PART I
PRELIMINARY
Section
1. Citation
2. Interpretation

PART II
COMPANY
3. Incorporation of the Company

PART III
UNIVERSITY
4. Establishment and registration of the University
5. Primary object of the University
6. Powers of the University
7. Establishment of branch or affiliation, etc., with other higher educational institutions
8. Disposition, etc., of business by amalgamation, etc.
9. Change of premises
10. Conduct a course of study and affiliation, etc.
11. Membership of the University
12. Seal of the University

PART IV
AUTHORITIES OF THE UNIVERSITY
Section
13. Authorities
14. Board of Governors
15. Functions and powers of the Board of Governors
16. Senate
17. Executive Management Committee of the University
18. Faculty and School
19. Studies Committee
20. Selection Committee
21. Employee Welfare Committee
22. Student Welfare Committee

30

23. Term of office of members of Authorities
24. Meetings
25. Majority

PART V
CHANCELLOR AND PRO-CHANCELLOR
26. Chancellor
27. Pro-Chancellor

PART VI
OFFICERS OF THE UNIVERSITY
28. Chief Executive
29. Deputy Chief Executive
30. Head of a Branch Campus
31. Registrar, Chief Financial Officer, Chief Librarian and Legal Adviser

PART VII
EMPLOYEES OF THE UNIVERSITY
Section
32. Appointment of employees of the University
33. Discipline of officers and employees of the University

PART VIII
STUDENTS OF THE UNIVERSITY
34. Admission of students
35. Discipline and conduct of students
36. Student or students’ organization, body or group associating with societies, etc.
37. Students’ Union and SRC
38. Establishment of other student bodies
39. Power to suspend or dissolve students’ association, etc.

PART IX
CONSTITUTION AND RULES
40. Constitution of the University
41. Disciplinary rules
42. Power to make rules
43. Inconsistencies between Act, Constitution and rules

PART X
FINANCE
44. Power of the Board of Directors to regulate and control finances
45. Power of the Board of Governors to seek funds, accept gifts, etc.
46. Financial assistance fund

PART XI
GENERAL PROVISIONS

Section
47. Committee to recommend Board of Governors on appointment

31

48. Convocation
49. Alumni of the University
50. Powers of delegation
51. Deprivation of degree, etc., on grounds of misconduct
52. Audited annual report
53. Repeal

PART XII
SAVINGS AND TRANSITIONAL PROVISIONS
54. Interpretation
55. Validity of actions by the Company or University
56. Rights, etc., of the Company or University not affected
57. Delegated powers
58. Saving of Statutes, etc.
59. Continuance of service
60. Students of the University
61. Continuance of the SRC and other student bodies
62. Continuance of disciplinary proceeding

SCHEDULE
PRIVATE HIGHER EDUCATIONAL INSTITUTIONS ACT 1996
THE CONSTITUTION OF WIDAD UNIVERSITY COLLEGE

IN pursuance to paragraph 8(b) of the Private Higher Educational Institutions Act 1996 [Act 555], the
Registrar General approves the Constitution of the WIDAD UNIVERSITY COLLEGE as prescribed
hereunder.

PART I
PRELIMINARY

Citation
1. This Constitution may be cited as the Constitution of the WIDAD UNIVERSITY COLLEGE

Interpretation
2. (1) In this Constitution, unless the context otherwise requires—
“Act” means the Private Higher Educational Institutions Act 1996 [Act 555];
“Alumni of the University” means the Alumni of the University constituted in accordance with section
49;
“Authority” means any of the Authorities of the University referred to in section 13;
“Board of Directors” means the Board of Directors of the Company;
“Board of Governors” means the Board of Governors of the University constituted under section 14;
“Branch Campus” means a branch of the University;
“chair” means the post of professor as holder of the chair;
“Chancellor” means the Chancellor of the University appointed under section 26;
“Chief Executive” means the Chief Executive of the University appointed under section 28;
“Company” means Graduate Achievement Studies Centre Sdn. Bhd. incorporated under the
Companies Act 1965 [Act 125];
“Convocation” means a Convocation held in accordance with section 48;

32
“Constitution” means the Constitution of the University;
“Course of study” means either a single course or a set of related courses leading to the award of a
certificate, diploma or degree upon the successful completion thereof;
“employee” means any person employed by the University;
“Executive Management Committee of the University” means the committee constituted in
accordance with section 17;
“higher education” means instruction or training on or teaching of a course of study leading to the
award of a certificate, diploma or degree upon the successful completion thereof;
“Minister” means the Minister charged with the responsibility for higher education;
“officer” means the Chief Executive, Deputy Chief Executive, head of a Branch Campus, Dean of a
Faculty, head of a School, a Registrar, Chief Financial Officer, Chief Librarian, Legal Adviser, or the
holder of any office as determined by the Board of Governors;
“Pro-Chancellor” means the Pro-Chancellor of the University appointed under section 27;
“Registrar” for the purpose of this Constitution means the Registrar of the University;
“Registrar General” means the Registrar General of Private Higher Educational Institutions appointed
under subsection 3(1) of the Act;
“rules” means the rules of the University made in accordance with section 42;
“Senate” means the Senate of the University constituted under section 16;
“SRC” means the Students’ Representative Council elected in accordance with subsection 37(3);
“student” means a registered student, other than a student at an institution allied to the University,
who is following a course of study, instruction, training or research of any description at the
preparatory, under-graduate, post-graduate or post-doctoral level on a full time or part-time basis
in, by or from the University and includes a distance-learning, off-campus, exchange and non-
graduating student;
“Students’ Union” means the Students’ Union of the University constituted in accordance with
subsection 37(1);
“teacher” means a person employed by the University to be a teacher and includes a senior
professor, professor, associate professor, assistant professor, senior lecturer, lecturer, assistant
lecturer and tutor; and
“University” means the WIDAD UNIVERSITY COLLEGE

(2) References in this Constitution to a section are reference to a section of this Constitution.

PART II
COMPANY

Incorporation of the Company
(1) For the purposes of establishing and managing the University, there has been incorporated a
company in Malaysia under the Companies Act 1965 with the name and style of WIDAD EDUCATION
Sdn. Bhd. with its registered office at BIM POINT, Bandar Indera Mahkota, 25200 Kuantan, Pahang.
(2) The Company incorporated under subsection (1) shall be managed by the Board of Directors
in strict accordance with the requirements of the Act and the Companies Act 1965, and shall have
powers as prescribed under Memorandum and Articles of Association of the Company.

33

PART III
UNIVERSITY

Establishment and registration of the University

(1) There shall be established a private higher educational institution with the name and style of the
WIDAD UNIVERSITY COLLEGE which has been approved by the Minister under section 10 of the Act
with perpetual succession and with full power and authority under such name―

a. to sue and be sued in all courts;
b. to have and use a common seal and to alter the same at its pleasure;
c. to purchase any immovable or movable property and to take, accept and hold any such

property which may become vested in it by virtue of any such purchase or by any grant
or donation, lease, subventions, legacies, testamentary disposition or otherwise;
d. to sell, lease, exchange or otherwise dispose of any such property not inconsistent with
any condition or restriction as may be imposed by the Act or this Constitution; and
e. to exercise, discharge and perform all such powers, duties and functions as may be
conferred or imposed on the University by the Act or this Constitution.

(2) The powers conferred on the University by subsection (1) shall, unless otherwise expressly
provided by the Act or this Constitution, be exercised by the Board of Governors.

(3) The University established under subsection (1) shall, within three years from the date of the
approval of its establishment, be registered in accordance with section 24 of the Act, and its
registration shall be renewed in accordance with section 24A of the Act.

Primary object of the University
(4) The primary object for which the University is established is to provide higher education and

take any action incidental thereto in accordance with all provisions of the Act and this
Constitution

Powers of the University
(5) Subject to the provisions of the Act and this Constitution, and subject further to the conditions

for the approval of the University’s establishment and registration, the University shall have
the following powers:
a. to provide courses of instruction, to hold examinations, to make provision for research,

and to take such other steps as may appear necessary or desirable for the advancement
and dissemination of knowledge;
b. to admit students from within or outside Malaysia for any course of study;
c. to confer certificates, diplomas and degrees upon persons who have successfully
completed courses of study approved by the University and have satisfied such other
requirements as may be prescribed by the University;
d. to recognize all relevant qualifications, including degrees and diplomas of other
institutions of higher learning, for the purpose of admission to the courses of study, and
examinations of the University on such conditions as may be prescribed by the University;
e. to confer emeritus professorships or honorary degrees on persons who have contributed
to the advancement or dissemination of knowledge or who have rendered distinguished
public service;
f. to grant certificates to persons who have attained proficiency in any branch of knowledge;

34
g. to institute chairs, lectureships, and other posts and offices;
h. to establish a University printing press and to publish books and other matter;
i. to erect, equip and maintain libraries, laboratories, museums, lecture halls, halls of

residence and all other buildings required for the purposes of the University, whether in
Malaysia or elsewhere;
j. to institute and award fellowships, scholarships, bursaries, medals, prizes and other titles,
distinctions, awards and other forms of assistance towards the advancement and
dissemination of knowledge;
k. to grant loans or advances to its employees on such terms and conditions as may be
approved by the Board of Governors;
l. to grant loans or financial assistance to deserving students on such terms and conditions
as may be approved by the Board of Governors;
m. to conduct commercial research, to promote, utilize and commercialize its research
findings and to register and maintain patents, trademarks and other intellectual property
rights;
n. to enter into contracts and to establish such trusts, as may be required for the purposes
of the University;
o. to regulate and provide for the residence of employees and students of the University and
the welfare and discipline of employees and students;
p. to demand and receive student fees and any other fees as may from time to time be
prescribed by the University; and
q. to do all such acts and things, whether or not incidental to the powers aforesaid as may
be requisite in order to further instruction, research, finance, administration, welfare and
discipline in the University.

(6) For the avoidance of doubt—
a. the powers under paragraphs 6(1)(g), (h), (k), (n) and (q) shall be exercised by the Board
of Governors;
b. the powers under paragraphs 6(1)(a), (b), (c), (d) and (f) shall be exercised by the Senate;
c. the powers under paragraphs 6(1)(e), (j) and (m) shall be exercised jointly by the Board of
Governors and Senate;
d. the powers under paragraphs 6(1)(i), (o), and (p) shall be exercised by the Executive
Management Committee of the University; and
e. the powers under paragraphs 6(1)(l) shall be exercised by the Chief Executive.

Establishment of branch or affiliation, etc., with other higher educational institutions
7. The University may—

a. with the prior approval of the Minister under section 18 of the Act, affiliate, associate
or collaborate with other higher educational institutions, whether private or public,
within or outside Malaysia; and

b. with the prior approval of the Minister under section 21 of the Act, establish a Branch
Campus, within or outside Malaysia.

c. Disposition, etc., of business by amalgamation, etc.

8. The University may, with the prior approval of the Minister in accordance with section 19 of
the Act, sell, dispose of, reconstruct or take any action which will affect in any material
respect, its business relating to education either by amalgamation or otherwise.

35

Change of premises
9. The University may—

a. with the prior approval of the Registrar General under section 28 of the Act, move its
premises to such place as determined by the Board of Governors; and

b. with the prior approval of the Registrar General under regulation 10 of the Private
Higher Educational Institutions (Registration) Regulations 1997 [P.U.(A) 544/97],
move and renovate its premises as determined by the Board of Governors.

Conduct a course of study and affiliation, etc.
10. The University may, with the prior approval of the Registrar General in accordance with

section 38 of the Act—
a. conduct a course of study or training programme; and
b. conduct a course of study or training programme jointly or in affiliation, association
or collaboration with any higher educational institution, whether public or private, or
professional body, within or outside Malaysia.

Membership of the University
11. (1) Subject to the provision of Article 153 of the Federal Constitution, membership of the

University, whether as an officer, employee, teacher or student, shall be open to all persons
irrespective of sex, race, religion, nationality or class.
(2) No test of religious belief or profession shall be adopted or imposed in order to entitle
any person to be admitted to such membership or to be awarded any degree, diploma or
certificate nor shall any fellowship, scholarship, exhibition, bursary, medal, prize, other
distinction or award be limited to persons of any particular race, religion, nationality or class.

Seal of the University
12. (1) The common seal of the University shall be such seal as may be approved by the Board

of Governors on the recommendation of the Chief Executive and such seal may in like manner
from time to time be broken, changed, altered and made anew.
(2) The common seal of the University shall be kept in the custody of the Chief Executive.
(3) The common seal of the University shall not be affixed to any instrument except in the
presence of—
(a) The Chief Executive; and
(b) one other member of the Board of Governors,
who shall sign their names to the instrument in token of such presence; and such signature
shall be sufficient evidence that such seal was duly and properly affixed and that the same is
the lawful seal of the University.
(4) Where the instrument referred to in subsection (3) is the scroll of a degree, diploma,
certificate or other academic distinction, the common seal of the University shall be affixed
to it in the presence of the Chief Executive or an officer authorized by the Chief Executive.
(5) The seal of the University shall be officially and judicially noticed.
(6) Any document or instrument which is not required to be under seal may be executed by the
University provided that such document or instrument is executed on behalf of the University
by an officer or any person generally or specially authorized by the Chief Executive.

36

PART IV
AUTHORITIES OF THE UNIVERSITY

Authorities
13. (1) The Authorities of the University shall be the Board of Governors, Senate, Executive

Management Committee of the University, Faculties, Schools, Studies Committee,
Selection Committee, Employee Welfare Committee, Student Welfare Committee and
such other bodies as may be determined by the Board of Governors.
(2) Subject to the provisions of this Constitution, the provisions of the Schedule shall
apply to members of an Authority.

Board of Governors
14. (1) The Board of Governors shall consist of―

a. a chairman who shall be appointed by the Company;
b. all members of the Board of Directors;
c. the Chief Executive;
d. one professor of the University elected by the Senate from amongst the members

mentioned in paragraph 16(1)(d); and
e. two persons from within or outside the University who, in the opinion of the Registrar

General, have the knowledge and experience which would be of assistance to the
Board of Governors.
(2) The Board of Governors shall appoint such number of persons to be ex-officio
members of the Board of Governors but such members shall not be entitled to vote
at the meetings of the Board of Governors.
(3) The Registrar shall be the Secretary of the Board of Governors.
(4) The quorum for any meeting of the Board of Governors shall be one-third of the total
members of the Board of Governors including the Chairman and Chief Executive, but
shall not include ex-officio members of the Board of Governors.
(5) Subject to this Constitution, the Board of Governors may determine its own
procedure.

Functions and powers of the Board of Governors
15. (1) The Board of Governors shall be the governing, policy making and monitoring body of

the University, and may exercise all the powers conferred on the University save in so
far as they are by this Constitution or the rules conferred on some other Authority,
body or on some other officer of the University.
(2) No resolution shall be passed by the Board of Governors relating to any matter within
the powers of the Senate, but the Board of Governors may transmit to the Senate the
Board of Governors’ opinion on any matter within the powers of the Senate, for the
Senate’s consideration.
(3) In addition to the functions and powers under subsection (1), the Board of Governors
shall—
a. provide strategic planning-oversight of the educational character and mission of the
University;
b. promote efficient and effective management and provide overall review of University
operations;

37
c. develop links with the community, corporate sector and industry;
d. foster global linkages and internationalization in relation to higher education and

research; and
e. ensure the implementation of the University’s Constitution, laws and policies and to

ensure that every Authority, officer or committee keeps within its or his powers and
terms of reference.

Senate
16. (1) The Senate shall consist of—

a. the Chief Executive, who shall be the chairman;
b. all Deputy Chief Executives;
c. all Deans of the Faculties and all heads of the Branch Campuses and Schools of the

University; and
d. not more than twenty full-time professors and associate professors to be elected for

a term of three years by all full-time professors and associate professors of the
University.
(2) The Senate may from time to time invite any person, including any student, to attend
the meetings of the Senate but shall not be entitled to vote at the meetings of the
Senate.
(3) In the absence of the Chief Executive, the Deputy Chief Executive in charge of
academic affairs shall preside at any meeting of the Senate.
(4) The Registrar, Chief Financial Officer, Chief Librarian and Legal Adviser shall be ex-
officio members but shall not be entitled to vote at the meetings of the Senate.
(5) The Registrar shall be the Secretary of the Senate.
(6) The quorum of the Senate shall be two-third of the total members eligible to vote.
(7) The Senate shall be the highest academic body of the University and, subject to the
provisions of the Act, this Constitution and the rules, shall have the control and general
direction of instruction, research and examination, and the award of degrees,
diplomas, certificates and other academic distinctions.
(8) In addition to the functions and powers under subsection 6(2) and subsection (7), the
Senate shall perform the following functions and exercise the following powers:
a. to set up Faculties and Schools, and departments, units or bodies under such Faculties
and Schools;
b. with the consent of the Board of Governors, to confer honorary degrees on persons
who have contributed to the advancement or dissemination of knowledge, or who
have rendered distinguished public service;
c. to formulate policies and methods of teaching and learning, examination, research,
scholarship and training conducted in, by or from the University;
d. to ensure educational standards in the courses of study provided in, by or from the
University;
e. to determine the feasibility or otherwise of any proposal in respect of any curriculum
or course of study conducted or to be conducted in, by or from the University;
f. to determine the qualifications required for admission into any course of study
provided in, by or from the University;
g. to regulate the conduct of assessments and examinations, confirm examination’s
results and determine appeals;
h. to draft policies for the protection of academic freedom and professional excellence;
and

i. 38
(9) to do all things expedient or necessary for or incidental to the performance of its
functions under this Constitution.
(10) In the performance of its duties, functions and responsibilities, the Senate may
delegate any of its duties, functions and responsibilities to a committee consisting of
its members.
The Senate shall consider any matter transmitted to it by the Board of Governors
under subsection 15(2).

Executive Management Committee of the University
17. (1) The Executive Management Committee of the University shall consist of—

a. the Chief Executive, who shall be the chairman;
b. all Deputy Chief Executives;
c. at least one Head of Branch Campuses appointed by the Chief Executive;
d. the Registrar;
e. the Chief Financial Officer;
f. the Legal Adviser; an
g. such other officers of the University appointed by the Chief Executive.
(2) The Executive Management Committee of the University shall advise the Chief

Executive on his administrative and management functions.

Faculty and School
18. (1) The University shall be divided into such number and names of Faculties and Schools

as may be determined by the Senate.
(2) The Senate may, upon consultation with the Studies Committee, set up departments

or other units or bodies in respect of a Faculty and a School.
(3) A Faculty and School shall be responsible to the Senate for the organization of

instruction in the subject of study within the purview of the Faculty or School.
(4) The Chief Executive, after consultation with the academic staff of each Faculty, shall

appoint a Dean in respect of each Faculty. The Board of Governors shall be informed
of the appointments as soon as may be. The Dean shall be chairman of the Faculty and
shall exercise such other functions as may be vested in him by the rules; and if owing
to his absence on leave or for any other reason the Dean is unable to perform the
duties of his office, it shall be lawful for any other senior officer appointed by the Chief
Executive to perform such duties of the Dean for such time as such disability may
continue.
(5) The Chief Executive shall, after consultation with the academic staff of each School,
have power to appoint a head of a School. The Board of Governors shall be informed
of the appointments as soon as may be. Such head shall be styled by such title as may
be determined by the Senate; and if owing to absence on leave or for any other reason
the head of a School is unable to perform his duties, the Chief Executive may appoint
any person to perform such duties for such time as such disability shall continue.
(6) A person appointed under subsection (4) or (5), as the case may be, shall be appointed
for a period not exceeding four years, but shall be eligible for reappointment.
(7) Notwithstanding subsection (6), the Chief Executive may terminate any appointment
made under subsection (4) or (5) at any time by assigning reason for such termination.

39
Studies Committee
19. A Studies Committee may be appointed by the Senate for either of the following purposes:

a. to deal with matters pertaining to any Faculty and School; and
b. to consider proposals referred to it by the Senate for the establishment of a new

Faculty and School,
c. and in either case to report thereon to such Faculty or School, or to the Senate, as the

case may require.

Selection Appointments and Promotion Committee
20. (1) A Selection Committee for recommending appointment to a chair and appointment

or
promotion to the post of senior professor and professor shall consist of—
a. the Chief Executive, who shall be the chairman;
b. two members of the Board of Governors appointed by the Board of Governors;
c. the Dean of the Faculty or head of the School to which the chair or the professor will
be allocated; and
d. two professors of the Senate appointed by the Senate.
(2) The appointment for purposes of subsection (1) shall be made in strict accordance
with the
guidelines issued by the Registrar General.
(3) A Selection Committee for recommending appointment or promotion to the post of
Registrar, Chief Financial Officer, Chief Librarian and Legal Adviser shall consist of --
a. the Chief Executive, who shall be the chairman; and
b. two members of the Board of Governors appointed by the Board of Governors.
(4) A Selection Committee for recommending appointment or promotion of teachers
other
than those mentioned in subsection (1) shall consist of—
a. the Deputy Chief Executive in charge of academic affairs or in his absence for any
reason, any other Deputy Chief Executive appointed by the Board of Governors, who
shall be the chairman;
b. the Dean of the Faculty or head of the School to which the teacher will be allocated;
and
c. two members of the Senate appointed by the Senate who shall not be lower in rank
than the teachers being recommended for such appointment or promotion.
(5) A Selection Committee for recommending appointment or promotion of employee of
the
University other than those mentioned in subsections (1), (3) and (4) shall consist of—
a. the Registrar, who shall be the chairman; and
b. two senior officers of the University appointed by the Chief Executive.

Employee Welfare Committee
21. (1) The Employee Welfare Committee shall consist of—

a. the Chief Executive, who shall be the chairman;
b. the Registrar;
c. the Chief Financial Officer;
d. a member from each registered employee union or employee association of the

University; and
e. such other officers of the University appointed by the Chief Executive.

40
(2) The Employee Welfare Committee shall have such functions relating to the welfare of

The employees as may be prescribed by rules.

Student Welfare Committee
22. (1) The Student Welfare Committee shall consist of—

a. the Chief Executive, who shall be the chairman;
b. the Deputy Chief Executive in charge of student affairs;
c. two members elected by the SRC; and
d. such other members as may be appointed by the Chief Executive.
(2) The Student Welfare Committee shall have such functions as may be prescribed by

rules.

Term of office of members of Authorities
23. (1) Except as may be prescribed by this Constitution, the term of office of a person elected

or
appointed to be a member of an Authority, otherwise than ex-officio, shall be at least
two years but not exceeding four years:
Provided that—
a. where the person is elected or appointed because he holds an office or is a member
of some other Authority or body, he shall cease to be a member of the Authority if
before the expiry of his term of office he ceases to hold such office or to be a member
of such Authority or body; and
b. a person who retires at the end of his term of office shall be eligible for re-election or
reappointment if he is otherwise qualified.
(2) Where a person is a member of an Authority ex-officio, a person appointed to act for
him shall be a member of the Authority ex-officio so long as he is so acting and is
otherwise qualified.
(3) The decisions of an Authority shall be valid notwithstanding any vacancy among its
members.

Meetings The Authority shall meet as and when required to do so by the chairman of the
24. (1) Authority.
Subject to the provisions of this Constitution, the chairman shall preside at a meeting
(2) of the Authority and in his absence, the members of the Authority shall elect one of
their members to preside over the meeting.

Majority Subject to the provisions of this Constitution, a question at any meeting of any
25. (1) Authority shall be decided by a majority of the votes of the members present.
The chairman and every member shall have and may exercise one vote each, but in
(2) the event of an equality of votes, the chairman or the member presiding over that
meeting shall have and may exercise a casting vote.

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PART V
CHANCELLOR AND PRO-CHANCELLOR

Chancellor There shall be a Chancellor who shall preside when present at any Convocation and
26. (1) shall have such other powers and perform such other duties as may be conferred or
imposed upon him by this Constitution or any rules.
(2) The Chancellor shall be appointed by the Board of Governors, for such period, not
(3) exceeding five years, as may be specified by the Board of Governors.
(4) The Chancellor may by writing under his hand addressed to the Board of Governors
resign his office, or he may be removed by the Board of Governors.
A person shall be eligible for reappointment to the office of Chancellor.

Pro-Chancellor
27. (1) The Board of Governors may appoint such persons to be Pro-Chancellor as it may

consider proper.
(2) If for any reason the Chancellor is unable to exercise any of his functions under this

Constitution or any rules, he may authorize any of the Pro-Chancellor to exercise such
functions on his behalf.
(3) Every Pro-Chancellor shall hold office for such period as may be determined by the
Board of Governors.

PART VI
OFFICERS OF THE UNIVERSITY

Vice Chancellor / Chief Executive
28. (1) There shall be a Chief Executive who shall be appointed by the Board of Governors

amongst a person, whether from within or outside the University, who has a highly
academic distinction and managerial skills and other criteria as prescribed in
guidelines issued by the Registrar General, and upon recommendation made by a
committee established under section 47.
(2) Name of such person appointed as the Chief Executive under subsection (1) shall
be submitted to the Registrar General for the registration in accordance with section
31 of the Act.
(3) Notwithstanding subsection (1), the Board of Governors may terminate the
appointment at any time by assigning reason for such termination.
(4) The Chief Executive appointed under subsection (1) shall not be the chairman or
members of the Board of Directors.
(5) The post of the Chief Executive may be known as Vice-Chancellor, President, Rector
or by such other names as may be determined by the Board of Governors and such
names shall be notified to the Registrar General.
(6) The Chief Executive shall be responsible for the overall administrative, academic and
management functions of the University and shall exercise all functions and duties
provided in the Act, including general supervision over the arrangements for
instruction, research, finance, administration, day to day affairs, welfare and discipline

42
in the University, and shall act under the general authority and direction of the Board
of Governors and the Senate.
(7) The terms of office and other conditions of service of the Chief Executive shall be
determined by the Board of Governors.
(8) If there is no such Chief Executive appointed under subsection (1), the Registrar
General may appoint for a temporary period any person to be the Chief Executive in
accordance with subsections 37(4) and (5) of the Act.

Deputy Vice Chancellor / Deputy Chief Executive
29. (1) There shall be at least one Deputy Chief Executive who shall be appointed by the
Board of Governors, after consultation with the Chief Executive.
(2) The post of the Deputy Chief Executive may be known as Deputy Vice-Chancellor, Vice-
President, Deputy Rector or by such other names as may be determined by the Board
of Governors.
(3) The terms of office and other conditions of service of the Deputy Chief Executive shall
be determined by the Board of Governors.
(4) The Deputy Chief Executive shall assist the Chief Executive and shall perform his
functions and discharge his duties under the direction and control of the Chief
Executive.
(5) If for any substantial period the Chief Executive is unable, by reason of illness, leave
of absence or any other cause, to exercise any of the functions of his office, the Deputy
Chief Executive or, if there is more than one Deputy Chief Executive, then any one
Deputy Chief Executive who is nominated by the Board of Governors, shall exercise
such functions; and in the event of the absence or disability of the Deputy Chief
Executive or all the Deputy Chief Executives, if there be more than one, the Board of
Governors shall make such temporary arrangements as it may think fit for the exercise
of such functions.
(6) Any nomination or any arrangement made by the Board of Governors under
subsection (5) shall be notified to the Registrar General as soon as practicable.

Head of a Branch Campus / Provost
30. (1) Where there is a Branch Campus, there shall be a head of the Branch Campus who

shall be appointed by the Board of Governors, after consultation with the Chief
Executive.
(2) The post of the head of the Branch Campus may be known by such other names as
may be determined by the Board of Governors.
(3) The terms of the office and other conditions of service of the head of the Branch
Campus appointed under subsection (1) shall be determined by the Board of
Governors.
(4) The head of the Branch Campus shall be the principal executive, administrative and
academic officer of the Branch Campus and shall perform his functions and discharge
his duties under the direction and control of the Chief Executive.

Registrar, Chief Financial Officer, Chief Librarian and Legal Adviser
31. (1) There shall be a Registrar, Chief Financial Officer, Chief Librarian and Legal Adviser

who shall be appointed by the Board of Governors.
(2) The post of the Registrar, Chief Financial Officer, Chief Librarian and Legal Adviser may

be known by such other names as may be determined by the Board of Governors.
(3) The terms of office and other conditions of appointment of the Registrar, Chief

43
Financial Officer, Chief Librarian and Legal Adviser shall be determined by the Board
of Governors.
(4) The Registrar, Chief Financial Officer, Chief Librarian and Legal Adviser shall have such
powers and duties as may be assigned to him by the Board of Governors and shall
perform his functions and discharge his duties under the direction and control of the
Chief Executive.

PART VII
EMPLOYEES OF THE UNIVERSITY

Appointment of employees of the University
32. (1) All persons employed or to be employed by the University as senior professor,

professor, the Registrar, the Chief Financial Officer, the Chief Librarian or the Legal
Adviser, shall be appointed as such by the Board of Governors on the advice and
recommendation of the Selection Committee.
(2) Every person employed by the University under subsection (1) shall hold office on such
terms and conditions as may be prescribed by the Board of Governors.
(3) All persons employed or to be employed by the University other than those
mentioned in subsection (1) shall, subject to any rules, be appointed by the Executive
Management Committee of the University on the advice and recommendation of the
Selection Committee.
(4) Every person employed by the University under subsection (3) shall hold office on such
terms and conditions as may be prescribed by the Executive Management Committee
of the University.

Discipline of officers and employees of the University
33. (1) The Board of Governors shall have disciplinary authority over all officers and

employees of the University and shall exercise disciplinary control in respect of all such
persons in accordance with this Constitution and any rules made under section 41.
(2) The Board of Governors may establish different disciplinary committees for different
categories of officer and employee.
(3) The composition of the disciplinary committee established under subsection (2) shall
be determined by the Board of Governors.
(4) A disciplinary committee shall exercise its powers in all matters relating to the
discipline of every officer and employee placed under its jurisdiction.
(5) An officer or employee who is a member of a disciplinary committee shall not be lower
in rank than any officer or employee over whom the disciplinary committee has
disciplinary authority.
(6) In any case where a member of a disciplinary committee is himself a complainant in
any disciplinary proceedings before the disciplinary committee, he shall not be present
in such proceedings and the Board of Governors shall appoint any other person to
participate in such proceedings.
(7) Subsection (5) shall apply to any other person appointed to a disciplinary committee
under subsection (6).
(8) In the exercise of its disciplinary functions and powers, a disciplinary committee shall
have the power to take disciplinary action and impose any disciplinary punishment or
any combination of two or more of the disciplinary punishments provided under the
rules made under section 41.

44
(9) A disciplinary committee shall have no jurisdiction in respect of the Chancellor and

Pro-Chancellors.
(10) Any officer or employee who is dissatisfied with the decision of a disciplinary

committee may, within thirty days from the date of the service of the decision on him,
appeal in writing against such decision to the Board of Governors.
(11) When the Board of Governors considers any appeal under subsection (10), members
of the disciplinary committee against whose decision the appeal is made shall not be
present or in any way participate in any proceedings relating to that appeal.
(12) The Board of Governors shall have the power to confirm, reverse or vary the decision
of the disciplinary committee or give such directions on the appeal as it deems fit and
proper.
(13) The decision of the Board of Governors upon an appeal shall be final.

PART VIII
STUDENTS OF THE UNIVERSITY

Admission of students
34. Subject to the prior approval of the Registrar General to conduct a course of study under

section 38 of the Act, a student shall not be admitted to the University to a course of study
for a degree or diploma or certificate unless he shall have satisfied such requirements as may
be determined by the Senate.

Discipline and conduct of students
35. (1) The disciplinary authority of the University in respect of every student of the

University shall be the Chief Executive

(2) The Chief Executive shall be responsible for the discipline and conduct of students of
the University and shall comply with and give effect to directions issued by the
Registrar General under section 46 of the Act.

(3) The discipline and conduct of the students shall be dealt with in accordance with Part
VIII of the Act.

Student or students’ organization, body or group associating with societies, etc.
36. (1) A student of the University may become a member of any society, organization, body

or group of persons, whether or not it is established under any written law, whether
it is in or outside the University, and whether it is in or outside Malaysia, other than—
(a) any political party, whether in or outside Malaysia;
(b) any unlawful organization, body or group of persons, whether in or outside

Malaysia; or
(c) any organization, body or group of persons which the Registrar General has

specified in writing to the Chief Executive to be unsuitable to the interests and
well-being of the students or the University.
(2) An organization, body or group of students of the University which is established by,
under or in accordance with the Constitution may have any affiliation, association or
other dealing with any society, organization, body or group of persons, whether or not
it is established under any written law, whether it is in or outside the University, and
whether it is in or outside Malaysia, other than—

45
(a) any political party, whether in or outside Malaysia;
(b) any unlawful organization, body or group of persons, whether in or outside

Malaysia; or
(c) any organization, body or group of persons which the Registrar General has

specified in writing to the Chief Executive to be unsuitable to the interests and
well-being of the students or the University.
(3) It shall be the responsibility of the Chief Executive to communicate to the students of
the University, and the organizations, body or group of students of the University, the
names of the organization, body or group of persons specified by the Registrar General
under paragraphs (1)(c) and (2)(c) to be unsuitable to the interests and well-being of
the students or the University.
(4) The Registrar General may, on the application of a student of the University, exempt
the student from the provisions of paragraph (1)(a), subject to such terms and
conditions as he thinks fit.
(5) No student of the University and no organization, body or group of students of the
University which is established by, under or in accordance with the Constitution, shall
express or do anything which may reasonably be construed as expressing support for
or sympathy with or opposition to—
a. any political party, whether in or outside Malaysia;
b. any unlawful organization, body or group of persons, whether in or outside
Malaysia; or
c. any organization, body or group of persons specified by the Registrar General
under paragraphs (1)(c) and (2)(c) to be unsuitable to the interests and well-being
of the students or the University.
(6) Notwithstanding subsection (5), a student of the University shall not be prevented
from—
a. making a statement on an academic matter which relates to a subject on which he is
engaged in study or research; or
b. expressing himself on the subject referred to in paragraph (a) at a seminar, symposium
or similar occasion that is not organized or sponsored by any political party, whether
in or outside Malaysia, any unlawful organization, body or group of persons whether
in or outside or Malaysia, or any organization, body or group of persons specified by
the Registrar General under paragraphs (1)(c) and (2)(c) to be unsuitable to the
interests and well-being of the students or the University.
(7) Any student of the University who breaches subsection (1) or (5) shall be liable to
disciplinary action.
(8) Any organization, body or group of students of the University which breaches subsection
(2) or (5) shall be dealt with in accordance with section 49 of the Act.

Students’ Union and SRC
37. (1) The registered students of the University, other than external students, shall together

constitute a body to be known as the Students’ Union.
(2) The Board of Governors may make rules for the conduct of elections to the SRC and

for all matters related to it.
(3) The Students’ Union shall elect a SRC in the following manner:

a. the registered students of each Branch Campus, Faculty and School shall elect by
secret ballot conducted by the head of the Branch Campus or the Dean of the
Faculty or the head of the School, as the case may be, such uniform number of

46
registered students of the respective Branch Campus, Faculty and School to be
representatives in the SRC, as may be determined by the Chief Executive;
b. the registered students as a whole shall elect by secret ballot conducted by any
officer appointed by the Chief Executive for that purpose such number of
registered students to be representatives to the SRC as may be determined by the
Chief Executive, being, in any case, not more than half of the number of
representatives elected under paragraph (a).
(4) The SRC shall elect from among its members a SRC President, a SRC Vice-President, a
SRC Secretary and a SRC Treasurer, who shall be its only office-bearers, unless
otherwise authorized in writing by the Chief Executive; the office-bearers so
authorized by the Chief Executive shall be elected by the SRC from the members of the
SRC.
(5) The members of the SRC and its office-bearers shall be elected to hold office for one
academic year.
(6) The SRC’s decision shall be taken by a majority vote with not less than two-thirds of
the members being present and voting.
(7) The SRC may form from time to time, with the prior approval in writing of the Chief
Executive, appoint ad hoc committees from among its members for specific purposes
or objects.
(8) No student against whom disciplinary proceedings are pending, or who has been
found guilty of a disciplinary offence, shall be elected or remain a member of the SRC
or an office-bearer of any student body or committee, unless authorized in writing by
the Chief Executive.
(9) A student who has not yet appeared for his first examination in the University for his
course of studies, or who has failed, or did not appear for, the last examination held
by the University for his course of studies immediately prior to any proposed election
or elections to the SRC or by the SRC or to or by any other student organization or
body, shall be disqualified from being elected at such election or elections.
(10) The objects and functions of the SRC shall be:
a. to foster a spirit of corporate life among the students of the University;
b. to organize and supervise, subject to the direction of the Chief Executive, student
welfare facilities in the University including recreational facilities, spiritual and
religious activities, and the supply of meals and refreshments;
c. to make representations to the Chief Executive on all matters relating to, or connected
with, the living and working conditions of the students of the University;
d. to be represented on any body which may, in accordance with rules made by the
Board of Governors for the purpose, be appointed to undertake student welfare
activities in the University; and
e. to undertake such other activities as may be determined by the Executive
Management Committee of the University from time to time.
(11) The Students’ Union or the SRC may maintain any fund or make any collection of any
money or property from any source whatsoever subject to the approval by the Chief
Executive.
(12) The Treasurer shall keep proper financial statement of the SRC and not later than
three months after the end of every financial year, being a financial year as specified
by the Chief Executive, a copy of the said financial statement shall be submitted by the
SRC to the Chief Executive.

(13) The SRC shall hold meetings from time to time as it may deem necessary and it shall

47
be the duty of the Secretary to keep minutes of every meeting of the SRC and such
minutes shall be confirmed at a subsequent meeting.
(14) (a) For the purpose of this section—

“registered student” means a student who is following a course of study in the
University for a degree or diploma or certificate, but shall not include an
external student;
“external student” means a student registered at a Branch Campus outside
Malaysia or who is pursuing a short term, part-time, exchange or allied
programme, whether in or outside Malaysia.
“examination” includes any manner or method of assessment which results in
a mark or a grade for a specific course or part of the specific course;
(b) A registered student shall cease to be a registered student under this section—
i. upon the publication of the results of the final examination for such course of
study, if he passes such examination; or
ii. upon the publication of the results of any examination for such course of study,
if he fails such examination, until he is, thereafter, registered again for that or
another course of study applicable to a registered student under this
subsection.

Establishment of other student bodies
38. (1) Notwithstanding section 37, it shall be lawful for not less than ten students of the

University with the prior approval of the Chief Executive and subject to such terms and
conditions as the Chief Executive may specify, to establish a student body consisting
of students of the University for the promotion of a specific object or interest within
the University.
(2) Student bodies established under subsection (1) shall in their annual general meetings
elect their office-bearers.
(3) Subsections 37(4), (5), (6), (7), (8), (9), (11), (12) and (13) shall apply mutatis mutandis
to a student body established under this section as they apply to the SRC.

Power to suspend or dissolve students’ association, etc.
39. (1) The Chief Executive may, subject to the directions issued by the Registrar General

under section 49 of the Act, suspend or dissolve any students’ society, association,
organization, body or group—
(a) if such society, association, organization, body or group conducts itself in a manner
detrimental or prejudicial to—
(i) the safety and security of Malaysia;
(ii) public order; or
(iii) the interest of students; or
(b) if such society, association, organization, body or group violates any provision of any
written law.
(2) Any organization, body or group of students aggrieved by the suspension or
dissolution made under subsection (1) may, within fourteen days from the date of
receipt of the notice of the suspension or dissolution, appeal in writing to the Minister.

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PART IX
CONSTITUTION AND RULES

Constitution of the University
40. (1) Subject to the prior approval of the Registrar General under section 30 of the Act, the

Board of Governors may amend any provision of this Constitution.
(2) Where at any time the Constitution contains any provision, which is inconsistent with

the provisions of the Act, the Registrar General may order the Board of Governors to
amend the Constitution so as to bring it into accord with the provisions of the Act.
(3) The provisions of the Constitution shall take effect from such date as may be
determined by the Registrar General.

Disciplinary rules
41. (1) The Board of Governors shall have the power to make such disciplinary rules as it

deems necessary or expedient to provide for the discipline of the officers, employees
and students of the University, and such disciplinary rules shall be published in a
manner as determined by the Board of Governors.
(2) The disciplinary rules made under this section shall prescribe the procedures for
disciplinary proceedings and disciplinary appeal proceedings.

Power to make rules
42. (1) Subject to the provisions of the Act and of this Constitution and without prejudice to

its power to make rules under any other provision of this Constitution, the Board of
Governors may make rules for or in respect of all or any of the following matters:
(a) the powers, functions and duties of the officers of the University;

a. the composition, powers, functions and duties of the Authorities of the
University;

b. the composition, powers, functions and duties of any committee or other
body not specifically provided for in this Constitution;

c. the conditions of residence and the welfare of students;
d. the fees to be charged for courses of study, for residence, for admission to

examination, for degrees, diplomas, certificates or other academic
distinctions and any other fees that may be levied by the University;
e. the management of a Branch Campus, Faculty and School;

f. the management of the lecture halls, library, information resources,
laboratories, research institutes, halls of residence, and other service
facilities of the University;

g. matters incidental to or consequential upon any of the matters aforesaid;
and

h. any other matter within its power which the Board of Governors deems
expedient or necessary for the purposes of this Constitution.

(2) Subject to the provisions of the Act and of this Constitution and without prejudice to
its power to make rules under any other provision of this Constitution, the Senate may
make rules for or in respect of all or any of the following matters:
a. the determination of the degrees, diplomas, certificates and other
academic distinctions to be conferred by the University;
b. the conditions of admission of students;

49
c. matters incidental to or consequential upon any of the matters aforesaid;

and
d. any other matter within its power which the Senate deems expedient or

necessary for the purposes of this Constitution.
(3) Any rules made under subsections (1) and (2) may be revoked or amended by the

Board of Governors and the Senate, as the case may be.
(4) Any rules made, amended or revoked under subsections (1) and (2) shall be published

in a manner as determined by the Board of Governors and the Senate, as the case may
be.

Inconsistencies between Act, Constitution and rules
43. In the event of—

a. any provisions of this Constitution being inconsistent with the provisions of the Act;
or

b. any rules being inconsistent with the provisions of the Act or this Constitution, then
the provisions of the Act or this Constitution, as the case may be, shall prevail, and
such provisions of this Constitution or the rules, as the case may be, shall to the extent
of the inconsistency be void.

PART X
FINANCE

Power of the Board of Directors to regulate and control finances
44. The Board of Directors shall have powers in regulating, controlling and managing the finances

of the University.

Power of the Board of Governors to seek funds, accept gifts, etc.
45. (1) The Board of Governors may on behalf of the University seek funds for academic and

research activities of the University and accept by way of grants, gifts, testamentary
dispositions, subventions, legacies or otherwise, property and moneys in aid of the
finances of the University on such conditions as it may determine.
(2) Register shall be kept of all donations to the University including the names of donors
to the University and any special conditions on which any donation may have been
given.

Financial assistance fund
46. (1) A fund shall be established by the Board of Directors to provide financial
assistance for the students of the University.
(2) The procedure for managing such fund established under subsection (1) shall
be determined by the Board of Governors.

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PART XI
GENERAL PROVISIONS

Committee to recommend Board of Governors on appointment
47. (1) For the purpose of selecting a qualified and suitable person for the post of
Chief Executive, the Board Governors shall, from time to time, appoint a
committee to recommend the qualified and suitable candidate on such
appointment.
(2) The criteria to be the Chief Executive and the composition of the committee
established under subsection (1) shall be in accordance with the guidelines
issued by the Registrar General and shall be binding on the Company and the
University.

Convocation A Convocation for the conferment of degrees shall be held annually, or as often
48. (1) as the Board of Governors may direct, on such date as may be approved by the
Board of Governors.
(2) In the absence of the Chancellor or of a Pro-Chancellor, authorized for this
purpose by the Chancellor, the Chairman of the Board of Governors or the
Chief Executive shall preside over Convocation.

Alumni of the University
49. (1) Subject to the approval of the Board of Governors, it shall be lawful for not less
than thirty graduates of the University to form and establish an association to
be known as the Alumni of the University.
(2) The Alumni of the University shall be governed and administered in
accordance with its constitution and rules made by it and no such constitution
and rules so made or any amendments thereto shall come into force unless and
until approval thereof shall have first been obtained from the Board of
Governors.
(3) Nothing in this section shall be construed as constituting the Alumni of the
University to be an Authority of the University.

Powers of delegation
50. (1) Subject to the provisions of the Act, where by the provisions of this
Constitution or any rules any officer or Authority is empowered to exercise any
power or perform any duty, such officer or Authority may by instrument in
writing subject to the provisions of this section and to such conditions and
restrictions as may be prescribed in such instrument, delegate the exercise of
such powers or the performance of such duties to any Authority or to any
committee or to any person described therein by name or office.
(2) A delegation under this section may be revoked at any time by the officer or
Authority making such delegation.
(3) No delegation of any power or duty under this section shall affect the exercise
of such power or the performance of such duty by the officer or Authority
making such delegation.
(4) Nothing in this section shall apply to any power to make or approve rules.