51
Deprivation of degree, etc., on grounds of misconduct
51. (1) If the Senate is of the opinion that any graduate of the University or any person
who has received a degree, diploma, certificate or other academic distinction
from the University is guilty of scandalous conduct, it shall be lawful for the
Chancellor, on the recommendation of not less than two-thirds of all members
of the Senate, after giving to the graduate or the person concerned an
opportunity of being heard, to deprive of any degree, diploma, certificate or
other academic distinction conferred upon him by the University.
(2) Scandalous conduct in subsection (1) means wilfully giving any officer,
employee or Authority of the University any information or document which is
false or misleading in any material particular in obtaining a degree, diploma,
certificate or other academic distinction from the University.
Audited annual report
52. The Chief Executive shall submit to the Registrar General audited annual reports of
the Company in relation to the University in accordance with paragraph 33(b) of the
Act.
Repeal The Constitution of the UNIVERSITY COLLEGE SHAHPUTRA which is approved by the
53. Registrar General on ......... is repealed.
PART XII
SAVINGS AND TRANSITIONAL PROVISIONS
Interpretation
54. In this Part—
"appointed date" means the date on which this Constitution shall have effect.
“Company” means Graduate Achievement Studies Centre Sdn. Bhd. incorporated
under Companies Act 1965 [Act 125];
"repealed Constitution" means the Constitution of the WIDAD UNIVERSITY COLLEGE
which is approved by the Registrar General on ......... and is repealed under section 53
of this Constitution; and
“University” means the WIDAD UNIVERSITY COLLEGE
Validity of actions by the Company or University
55. Any instrument, deed, title, document, bond, agreement and working arrangement
executed by the Company or University under repealed Constitution shall, on the
appointed date be deemed to have been made under this Constitution and continue
to be in force and have effect.
Rights, etc., of the Company or University not affected
56. (1) All rights, privileges, liabilities, duties and obligations of the Company or
University under the repealed Constitution shall, on the appointed date,
devolve upon and be deemed to be rights, privileges, liabilities, duties and
obligations of the Company or University under this Constitution.
52
(2) All undertaking given by, and matters pending before the Company or
University under the repealed Constitution shall, on the appointed date, be
undertaken by or continued before, as the case may be, the Company or
University under this Constitution.
(3) All existing liabilities incurred by or on behalf of or for the purposes of the
Company or University under the repealed Constitution shall, on the appointed
date, be enforced against the Company or University under this Constitution.
Delegated powers
57. All powers delegated under the repealed Constitution shall, on the appointed date, in
so far as the delegation is consistent with this Constitution, be deemed to have been
delegated under this Constitution.
Saving of Statutes, etc.
58. All statutes, rules, regulations, declaration, order, notices, forms and authorization
letters issued or made by the Company or University before the appointed date shall
remain in force, in so far as statutes, rules, regulations, declaration, order, notices,
forms and authorization letters are consistent with, or until replaced or revoked by,
the provisions of this Constitution.
Continuance of service
59. Subject to this Constitution, all persons who immediately before the appointed date
were appointed, or employed, by the Company or University under the repealed
Consitution shall, on and after that date be deemed to be appointed, or employed, by
the Company or University under this Constitution.
Students of the University
60. All students who immediately before the appointed date were admitted to follow
courses of study at the University under the repealed Constitution and, on the
appointed date are following such courses of study shall on the appointed date, be
deemed to have been admitted under this Constitution.
Continuance of the SRC and other student bodies
61. (1) The SRC and student bodies which were established under the repealed
Constitution shall, on the appointed date, be deemed to be established under
this Constitution.
(2) Students who are members of the SRC and student bodies under the repealed
Constitution shall, on the appointed date, in so far as eligible to be registered
student under section 37 of this Constitution, remain as a member of the SRC
and student bodies by whatever name called.
(3) Members elected to hold office in the SRC and other student bodies under the
repealed Constitution shall, on the appointed date, be deemed to hold office
in the SRC and other student bodies, by whatever name called, under this
Constitution and shall hold office till the date on which new elections are held
under subsection 37(3) or 38(2) of this Constitution.
53
Continuance of disciplinary proceeding
62. Where on the coming into operation of this Constitution, a disciplinary proceeding
against a student of the University is pending, the proceeding shall be continued under
and in conformity with the provisions of the law applicable at the time of the
commencement of the disciplinary proceeding.
SCHEDULE
[Subsection 13(2) of the Constitution]
Disqualification
1. The following person shall be disqualified from being appointed or being a member of
an Authority of the University:
a. if there has been proved against him, or he has been convicted on, a charge in respect
of—
i. an offence involving fraud, dishonesty or moral turpitude;
ii. an offence under a law relating to corruption;
iii. an offence under the Act; or
iv. any other offence punishable with imprisonment for more than two years;
b. if he becomes a bankrupt; or
c. if he has been found or declared to be of unsound mind or has otherwise become
incapable of managing his affairs.
Cessation from being a member
2. A member of an Authority shall cease to be a member—
a. if he fails to attend three consecutive meetings of the Authority without leave of the
chairman of the Authority; or
b. if his appointment is revoked or he resigns; or
c. if he is disqualified under paragraph 1.
Resignation
3. A member of the Authority may resign by giving one month’s notice in writing to the
chairman of the Authority.
Filling of vacancies
4. Where any person ceases to be a member of an Authority by reason of the provisions
of
this Act, another person may be appointed to fill the vacancy for the remainder of the
term for which the member was appointed.
Allowance Members of the Authority may be paid such allowance as the Board of Directors may
5. determine.
Authority may invite others to meetings
6. (1) The Authority may invite any person to attend a meeting or deliberation of the
Authority for the purpose of advising it on any matter under discussion but that
person shall not be entitled to vote at the meeting or deliberation.
54
(2) A person invited under subparagraph (1) may be paid such allowance as the
Board of Directors may determine.
Minutes (1) The Authority shall cause minutes of all its meetings to be maintained and kept
7. in a proper form.
(2) Every meeting of the Authority in respect of the proceedings of which minutes
have been so made shall be deemed to have been duly convened and held and
all members thereat to have been duly qualified to act.
Disclosure of interest
8. (1) A member of the Authority having, directly or indirectly, by himself or is
partner—
a. an interest in a company or undertaking with which the Authority
proposes to make a contract; or
b. an interest in a contract or matter under discussion by the Authority, shall
disclose to the Authority the fact of his interest and its nature.
(2) A disclosure under subparagraph (1) shall be recorded in the minutes of the
Authority and, unless specifically authorized by the chairman, such member
shall take no part in the deliberation or decision of the Authority relating to the
contract or matter.
Validity of acts and proceedings
9. No act done or proceeding taken under this Constitution shall be questioned on the
ground of—
a. a vacancy in the membership of, or a defect in the constitution of, the
Authority;
b. a contravention by a member of the Authority of paragraph 8; or
c. an omission, a defect or an irregularity not affecting the merit of the case.
Dated ………………….
[Ref: ...........................]
..................................................................................
(Name)
Re
55
SECTION 04 (A): WIDAD UNIVERSITY STATUTE
WIDAD UNIVERSIT COLLEGE
STATUTE I –UNIVERSITY SENATE
In exercise of the powers conferred upon her by Article 19, Part IV of the Constitution of Widad
University College (WUC), the Chancellor makes the following Statute in accordance with Article 3 (1)
(t) of the Constitution of WUC:
1. This Statue may be cited as Statue I –UNIVERSITY SENATE (hereinafter referred to as SENATE)
and shall be deemed to have come into force on the [ ].
2. The SENATE is hereby established under the Authority of WUC
3. The SENATE shall be responsible to the University Board of Governors of WUC for all relevant
matters pertaining to policy and approvals of WUC.
4. The Senate for Widad University College shall consist of: -
Widad University College Senate
i. The Vice Chancellor or his/her authorized officer as Chairman;
ii. all Deputy Vice Chancellors
iii. the Dean from all existing Faculty as appointed by the Vice-Chancellor
iv. not more than five full-time professors and associate professors of the
university college to be elected for a term of three years
v. The Registrar shall be ex-officio members but shall not be entitled to vote at the
meetings of the Senate and shall function as secretary to the Senate
vi. Chief Financial Officer shall be ex-officio members but shall not be entitled to
vote at the meetings of the Senate
vii. Chief Librarian shall be ex-officio members but shall not be entitled to vote at
the meetings of the Senate
viii. Legal Adviser shall be ex-officio members but shall not be entitled to vote at the
meetings of the Senate
ix. The Senate may from time to time invite any person, including any student, to
attend the meetings of the Senate but shall not be entitled to vote at the
meetings of the Senate
5, In the absence of the Chief Executive, the Deputy Chief Executive in charge of academic affairs
shall preside at any meeting of the Senate.
6. The Registrar shall be the Secretary of the Senate.
7. The quorum of the Senate shall be two-third of the total members eligible to vote.
56
8. The Senate shall be the highest academic body of the University College and, subject to the
provisions of the Act, this Constitution and the rules, shall have the control and general direction of
instruction, research and examination, and the award of degrees, diplomas, certificates and other
academic distinctions.
9. In addition to the functions and powers under subsection 6(2) and subsection (7), the Senate shall
perform the following functions and exercise the following powers:
(a) to set up Faculties and Schools, and departments, units or bodies under such Faculties and
Schools;
(b) with the consent of the Board of Governors, to confer honorary degrees on persons who
have contributed to the advancement or dissemination of knowledge, or who have rendered
distinguished public service;
(c) to formulate policies and methods of teaching and learning, examination, research,
scholarship and training conducted in, by or from the University;
(d) to ensure educational standards in the courses of study provided in, by or from the
University;
(e) to determine the feasibility or otherwise of any proposal in respect of any curriculum or
course of study conducted or to be conducted in, by or from the University;
(f) to determine the qualifications required for admission into any course of study provided
in, by or from the University;
(g) to regulate the conduct of assessments and examinations, confirm examination’s results
and determine appeals;
(h) to draft policies for the protection of academic freedom and professional excellence; and
(i) to do all things expedient or necessary for or incidental to the performance of its functions
under this Constitution.
10. In the performance of its duties, functions and responsibilities, the Senate may delegate any of
its duties, functions and responsibilities to a committee consisting of its members.
Dengan kuasa-kuasa yang diberikan kepada saya di bawah Seksyen 19, Bahagian IV Perlembagaan
Widad University College, saya perkenankan diperbuat Statute IV – UNIVERSITY DISCIPLINARY
BOARD
Diluluskan oleh Lembaga Pengarah hb , 2022.
Ditandatangani oleh Canselor hb , 2022.
Canselor
Widad University College
57
SECTION 04 (B): WIDAD UNIVERSITY STATUTE
WIDAD UNIVERSIT COLLEGE
STATUTE II –UNIVERSITY BOARD OF GOVENORS
In exercise of the powers conferred upon her by Article 19, Part IV of the Constitution of Widad
University College (WUC), the Chancellor makes the following Statute in accordance with Article 3 (1)
(t) of the Constitution of WUC:
1. This Statue may be cited as Statue II – UNIVERSITY BOARD OF GOVERNORS (hereinafter
referred to as University BOG) and shall be deemed to have come into force on the [ ].
2. The BOG is hereby established under the Authority of Widad Education Sdn. Bhd.
3. The BOG shall be responsible to Widad Business Group Bhd. for all relevant matters pertaining
to certain policy and approvals of WUC.
4. The BOG for Widad University College shall consist of: -
The university Board of Governors
i. a chairman who shall be appointed by the Company;
ii. members of the Board of Directors of WESB;
iii. the Vice - Chancellor
iv. one professor/permanent member of the University elected by the Senate
v. two persons from within or outside the University who, in the opinion of the
Registrar General, have the knowledge and experience which would be of
assistance to the Board of Governors.
vi. The Board of Governors shall appoint such number of persons to be ex-officio
members of the Board of Governors but such members shall not be entitled to
vote at the meetings of the Board of Governors.
vii. The Registrar shall be the Secretary of the Board of Governors.
5. The quorum for any meeting of the Board of Governors shall be one-third of the total
members of the Board of Governors including the Chairman and Vice Chancellor, but shall not
include ex-officio members of the Board of Governors.
6. Subject to this Constitution, the Board of Governors may determine its own procedure.
7. Functions and powers of the Board of Governors
(1) The Board of Governors shall be the governing, policy making and monitoring body of
the
University, and may exercise all the powers conferred on the University save in so far
as they are by this Constitution or the rules conferred on some other Authority, body
or on some other officer of the University.
58
(2) No resolution shall be passed by the Board of Governors relating to any matter within
the
powers of the Senate, but the Board of Governors may transmit to the Senate the
Board of Governors’ opinion on any matter within the powers of the Senate, for the
Senate’s consideration.
(3) In addition to the functions and powers under subsection (1), the Board of Governors
shall—
(a) provide strategic planning-oversight of the educational character and
mission of the University;
(b) promote efficient and effective management and provide overall review of
university operations;
(c) develop links with the community, corporate sector and industry;
(d) foster global linkages and internationalization in relation to higher
education and research; and
(e) ensure the implementation of the University’s Constitution, laws and
policies and to ensure that every Authority, officer or committee keeps
within its or his powers and terms of reference.
Dengan kuasa-kuasa yang diberikan kepada saya di bawah Seksyen 19, Bahagian IV Perlembagaan
Widad University College, saya perkenankan diperbuat Statute II – UNIVERSITY BOARD OF
GOVENORS
Diluluskan oleh Lembaga Pengarah hb , 2022.
Ditandatangani oleh Canselor hb , 2022.
Canselor
Widad University College
59
SECTION 04 (C): WIDAD UNIVERSITY STATUTE
WIDAD UNIVERSIT COLLEGE
STATUTE III – UNIVERSITY ACADEMIC MANAGEMENT COMMITTEE
In exercise of the powers conferred upon her by Article 19, Part IV of the Constitution of Widad
University College (WUC), the Chancellor makes the following Statute in accordance with Article 3 (1)
(t) of the Constitution of WUC:
1. This Statue may be cited as Statue III – UNIVERSITY ACADEMIC MANAGEMENT COMMITTEE
(hereinafter referred to as University AMCom) and shall be deemed to have come into force
on the [ ].
2. The AMCom is hereby established under the Authority of Widad Education Sdn. Bhd.
3. The AMCom shall be responsible to the Senate for all matters pertaining to
recommendations, policy and approvals on academic development of WUC.
4. The AMCom for Widad University College shall consist of: -
Widad University College Academic Management Committee (AMCom)
i. The Vice Chancellor or his/her authorized officer as Chairman;
ii. all Deputy Vice Chancellors
iii. the Dean from all existing Faculty as appointed by the Vice-Chancellor
iv. The Registrar shall function as the secretary to the committee
v. Chief Financial Officer
vi. Head of Human Resource Department
vii. Chief Librarian
viii. Head of Laboratories
ix. Head of Facilities
x. Head of IT Unit
xi. Legal Adviser
xii. Head of Marketing
xiii. Head of International Office
xiv. The AMCom may from time to time invite any person, including any student,
coordinators, to attend the meetings of the Senate but shall not be entitled to
vote at the meetings of the Senate
5. The quorum for any meeting of the AMCom shall be one-third of the total members of the
committee including the Chairman/Vice Chancellor, but shall not include ex-officio members
of the committee.
6. Subject to this Constitution, the committee may determine its own procedure.
60
7. Functions and powers of the AMCom
i. Planning and Priorities
To recommend to SENATE matters related to planning and priorities with respect to
the University's longer-term academic, financial, and facilities development.
ii. Units
a. To recommend to SENATE on the establishment and termination of Faculties,
Departments, Schools and Centers, and on mergers involving Faculties,
Departments, Schools or Centers. With respect to any proposal to terminate,
merge or reorganize a Faculty, the chairman of this committee will ensure that
the proposal placed before AMCom, is preceded with notification to the
respective Dean, provided with supporting documentation, and is given a
reasonable amount of time to take the matter to the Faculty.
b. To recommend to the SENATE on the assignment of priorities for the
establishment of new programmes, faculties, schools or unit, and on the
establishment, merger, or termination of programmes, support and ancillary
units.
c. To receive and discuss recommendations from the Vice Chancellor or other
university committees concerning reviews of campus units and to take
appropriate action.
iii. Facilities
a. To recommend to the SENATE on policy matters regarding the planning and
use of physical facilities.
b. To recommend to the SENATE on policy matters regarding the use of premise
owned or leased by the University.
d. To recommend to the SENATE on policy matters regarding standards, systems
and procedures for planning and designing physical facilities.
e. To recommend to the SENATE on matters regarding planning and use of
physical facilities where these facilities are deemed to have a significant
academic and/or financial impact on the University.
iv. Teaching and Learning
a. To recommend to SENATE on broad policy directions for excellence in
teaching and learning in a manner that ensures accountability of all Faculties
in this matter.
b. To receive and discuss advice and/or recommendations from the SENATE
and/or the company management committee (MANCO) on the Learning
Environment, when provided, and to take appropriate action.
v. Establishment/Termination of Academic Programs
a. To approve the establishment of new academic programs at WUC
b. To recommend to SENATE and/or to the University Council on the termination
of academic programs at WUC or those administered in cooperation with
other institutions.
c. To receive advice and comment from MANCO on any facilities-related matter
which may affect academic programs. This is done normally before an
academic program proposal is considered by AMCom. Facilities-related
matters may include requests for additional space or major new construction
projects.
d. Where additional funding and/or space is required to support the offering of a
proposed certificate and/or if, in the opinion of the SENATE the certificate
61
required Government approval, the MANCO would provide a recommendation
on the (proposed) initiative to AMCom. AMCom, in turn, would have the
SENATE final approval for the proposal in those cases where Government
approval of the certificate is not required; in cases where Government
approval is required, AMCom would provide recommendation on the proposal
to the (or delegate body).
vi. Name Changes of Faculties, Departments, and Divisions
a. To recommend to SENATE on proposals to change the names of Faculties.
b. To approve name changes of Departments and divisions
vii. Existing Undergraduate and Graduate Academic Programs:
- Extension and/or Substantive Revision of Existing Programs
- Revisions to or Extension of Existing Degree Designations
a. Major changes to existing undergraduate and graduate programs (eg, new
degree designation, new curriculum, new course codes) shall be submitted to
the SENATE following deliberation in AMCom.
b. Minor program changes are circulated for challenge internally at faculty level.
c. In cases where requirements are not clear if a change is major or minor, the
chairman of AMCom will decide.
d. The Chairman, after consultation with relevant Offices, committees or advisors
will place any proposal related to above matter before AMCom. AMCom has
the final authority to submit to senate for approval of such proposals.
e. When funding and/or space is required for new programs development or
program expansions the matters shall be deliberated at the MANCO level.
viii. Other
a. To recommend to the SENATE on any other matter deemed by AMCom to be
within the purview of its general responsibility.
b. To decide on any routine academic matters not already covered by other
university committees.
Dengan kuasa-kuasa yang diberikan kepada saya di bawah Seksyen 19, Bahagian IV Perlembagaan
Widad University College, saya perkenankan diperbuat Statute III – UNIVERSITY ACADEMIC
MANAGEMENT COMMITTEE
Diluluskan oleh Lembaga Pengarah hb , 2022.
Ditandatangani oleh Canselor hb , 2022.
Canselor
Widad University College
62
SECTION 04 (D): WIDAD UNIVERSITY STATUTE
WIDAD UNIVERSIT COLLEGE
STATUTE IV – UNIVERSITY ACADEMIC BOARD
In exercise of the powers conferred upon her by Article 19, Part IV of the Constitution of Widad
University College (WUC), the Chancellor makes the following Statute in accordance with Article 3 (1)
(t) of the Constitution of WUC:
1. This Statue may be cited as Statue IV – UNIVERSITY ACADEMIC BOARD (hereinafter referred
to as University UAB) and shall be deemed to have come into force on the [ ].
2. The UAB is hereby established under Widad University College.
3. The UAB shall be responsible to the Senate for all matters pertaining to academic excellence,
teaching and learning, new programme development, quality recommendations, policy and
approvals of WUC and on verification of examination results and examination matters.
4. The UAB for Widad University College shall consist of: -
Widad University Academic Board (UAB)
I. the Vice Chancellor or his/her authorized officer as Chairman;
II. the Dean from all existing Faculty as appointed by the Vice-Chancellor
III. programme or course coordinators – by invitation or when the examination to be
validated to
IV. The Head of examination unit/department as secretary to the board
The quorum for any meeting of the AMCom shall be one-third of the total members of the committee
including the Chairman/Vice Chancellor, but shall not include ex-officio members of the committee.
5. Functions and powers of the Academic Board.
I. To develop and review the policies and procedures on all academic matters of WUC,
including but not limited to academic quality assurance measures; and to facilitate the
implementation of and compliance with such policies and procedures.
II. Develop an asset of standards to ensure the academic quality of every course to be
offered or provided by WUC.
III. Approve each person to be deployed to teach any course offered or provided by WUC or
any module or subject thereof, after determining that the person possess the minimum
qualifications and experience
IV. Review the Academic policies and procedures as scheduled by Quality Unit of WUC.
V. To perform advisory role on:
• Learning, teaching and assessment
• Utilization and structure of the academic year/academic calendar
• Collaborative partnerships
• New programmes
63
6. Consideration of the development of the academic activities of the institution and the resources
needed to support them.
7. Strategies on admission and recruitment of local and international students.
8. Fostering and maintenance of the closest possible connections with industry, commerce,
professions, arts, and other external links including those with educational establishments in
overseas.
9. Seeking allocation of funds targeted for the support of teaching and learning initiatives
10. To consider policy issues regarding student experience, learning, teaching and assessment.
11. To monitor academic standards to ensure that they are consistent with appropriate quality
assurance standards.
12. To advise on programme entry requirements and update from monitoring of standard entry
requirement from ministry of higher education
13. To review periodically the operations of the procedures for ensuring integrity and security of
assessment tasks and results
14. To monitor policies and activities directed to continuous improvement in education provided by
the institution.
15. To receive reports from any sub-committees and working groups as required.
16. To receive reports of quality assessment or review reports from external bodies and Professional
and Statutory Bodies, and to call for and consider responses from relevant faculties.
17. To monitor student assessment to ensure that they are consistent with appropriate quality
assurance standards.
18. Recommending the institution of fellowships, scholarships, studentships, prizes and other aids to
study and research.
Roles and Responsibilities in Examination Procedures
1. To develop examination and assessment procedures for WUC, including but not limited to
a. the security of examination scripts and answer scripts
b. the conduct of examinations and assessments;
c. ensuring the duties and responsibilities of invigilators and markers are fulfilled;
d. the moderation of examination and assessment marks;
e. the handling of appeals from students with regards to examination or assessment matters;
f. Conduct examinations and assessments;
• In respect of a course that it provides leading to an award that is conferred in its own
name, in accordance with the examination and assessment procedures developed by
its examination board; and
64
• In respect of any other course that it provides, in accordance with the procedures
specified for the course by the developer or proprietor of the course.
Dengan kuasa-kuasa yang diberikan kepada saya di bawah Seksyen 19, Bahagian IV Perlembagaan
Widad University College, saya perkenankan diperbuat Statute IV – UNIVERSITY ACADEMIC BOARD
Diluluskan oleh Lembaga Pengarah hb , 2022.
, 2022.
Ditandatangani oleh Canselor hb
Canselor
Widad University College
65
SECTION 04 (E): WIDAD UNIVERSITY STATUTE
WIDAD UNIVERSIT COLLEGE
STATUTE V –UNIVERSITY DISCIPLINARY BOARD
In exercise of the powers conferred upon her by Article 19, Part IV of the Constitution of Widad
University College (WUC), the Chancellor makes the following Statute in accordance with Article 3 (1)
(t) of the Constitution of WUC:
1. This Statue may be cited as Statue V –UNIVERSITY DISCIPLINARY BOARD (hereinafter referred to
as UDB) and shall be deemed to have come into force on the [ ].
2. The UDB is hereby established under the Authority of WUC
3. The UDB shall be responsible to the Senate of WUC for all matters pertaining to disciplinary actions
of WUC students and staff.
4. The UDB for Staff Discipline shall consist of:-
Disciplinary Board
i. The Vice Chancellor or his/her authorized officer as Chairman;
ii. The Dean/Head from the relevant department where the complainant comes from,
appointed by the Vice Chancellor;
iii. The Manger or his/her authorized officer from Human Resource Depatment.
5. The UDB for Students’ Discipline shall consist of: -
Disciplinary Board
i. The Vice Chancellor or his/her authorized Officer as Chairman; and
ii. At least two (2) members of the Staff appointed by the Chairman
6. Subject to the Constitution, Statutes, Acts, Staff Disciplinary Rules and Regulations (“Staff’s
Rules”)
and Students’ Discipline Rules and Regulations (“Students’ Rules”), the roles and
responsibilities of UDB shall include the following;
a) to define the student and staff misconduct;
b) to set procedures for making, investigating and resolving complaints of student and staff’s
misconduct;
c) to allow the student and staff the right to be heard;
d) to set out penalties that may be applied where misconduct by a student or staff is
substantiated;
e) to suspend or dismiss the student or staff who are found guilty for violations of the
Students’ Rules and Staff’s Rules from WUC;
66
f) to suspend or dismiss the student or staff from WUC or impose a serious academic and
non-academic sanction for violation of academic and non-academic integrity standards;
g) to grant or deny any remedy in an academic and non-academic grievance proceedings;
h) to suspend or dismiss the student or staff from WUC property;
i) to make procedural rulings or substantive interpretations which have an important
continuing impact upon the WUC community;
j) to perform such other functions as may be necessary for the due discharge of the duties
imposed upon it by the Constitution, Statutes, Acts, Staff’s Rules and Students’ Rules.
Dengan kuasa-kuasa yang diberikan kepada saya di bawah Seksyen 19, Bahagian IV Perlembagaan
Widad University College, saya perkenankan diperbuat Statute V – UNIVERSITY DISCIPLINARY
BOARD
Diluluskan oleh Lembaga Pengarah hb , 2022.
, 2022.
Ditandatangani oleh Canselor hb
Canselor
Widad University College
67
SECTION 04 (F): WIDAD UNIVERSITY STATUTE
WIDAD UNIVERSITY COLLEGE
STATUTE VI – UNIVERSITY APPEAL COMMITTEE
In exercise of the powers conferred upon her by Article 19, Part IV of the Constitution of Widad
University College (WUC), the Chancellor makes the following Statute in accordance with Article 3 (1)
(t) of the Constitution of WUC:
1. This Statue may be cited as Statue VI UNIVERSITY APPEAL COMMITTEE (hereinafter referred to
as UAC) and shall be deemed to have come into force on the [ ].
2. The UAC is hereby established under the Authority of WUC.
3. The UAC shall be responsible to the WUC Council for all matters pertaining to appeal actions of
WUC students and staff.
4. The UAC for Staff Appeal shall consist of: -
UNIVERSITY APPEAL COMMITTEE (APC)
i. The Vice Chancellor or his/her authorized officer as Chairman;
ii. A senior manager who has not been involved previously in the disciplinary proceedings, and
who is senior to the person who gave the warning, appointed by the Vice Chancellor;
iii. The manager or his/her authorized officer from the Human Resource Department, who has not
been involved previously in the disciplinary proceedings.
5. The UAC for Students’ Discipline shall consist of: -
Appeal Committee
i. Three (3) members to be appointed by the Senate, two of whom shall be from amongst the
Staff and one other person from the WUC
6. Subject to the Constitution, Statutes, Acts, Staff Disciplinary Rules and Regulations (“Staff’s Rules”)
and Students’ Discipline Rules and Regulations (“Students’ Rules”), the roles and responsibilities
of UAC shall include the following;
a) To hear and consider appeals made by staff or students against decisions of Faculty,
College or Senate (or committees thereof) in the application of Staff Disciplinary
Rules and Regulations (“Staff’s Rules”) and Students’ Discipline Rules and Regulations
(“Students’ Rules”)
b) To advise the Committee on Academic Policy and Programmes from time to time on
policy with respect to academic appeals throughout the University and on divisional
appeal procedures.
c) To determine detailed procedures in its own operations.
68
Dengan kuasa-kuasa yang diberikan kepada saya di bawah Seksyen 19, Bahagian IV Perlembagaan
Widad University College, saya perkenankan diperbuat Statute VI UNIVERSITY APPEAL COMMITTEE.
Diluluskan oleh Lembaga Pengarah hb , 2012.
Ditandatangani oleh Canselor hb , 2012.
Canselor
Widad University College
69
SECTION 04 (G): WIDAD UNIVERSITY STATUTE
WIDAD UNIVERSIT COLLEGE
STATUTE VII – UNIVERSITY BOARD OF STUDIES
In exercise of the powers conferred upon her by Article 19, Part IV of the Constitution of Widad University
College (WUC), the Chancellor makes the following Statute in accordance with Article 3 (1) (t) of the
Constitution of WUC:
1. This Statue may be cited as Statue VII – UNIVERSITY BOARD OF STUDIES (hereinafter referred to as
University UBOS) and shall be deemed to have come into force on the [ ].
2. The UBOS is hereby established under the Authority of Widad Education Sdn. Bhd.
3. The UBOS shall be responsible to the Senate for all matters pertaining to recommendations, advice
on academic programme development at the university level.
4. The UBOS for Widad University College shall consist of: -
Widad University College – University Board of Studies (UBOS)
the Vice Chancellor or person appointed by the Vice Chancellor
The registrar or the admin exec appointed by the Vice Chancellor as secretary
Faculty Dean by which the studies involved
Programme Manager/Coordinator for which the studies is associated
5. The quorum for any meeting of the UBOS shall be half of the total members of the committee
6. Subject to this Constitution, the committee may determine its own procedure.
7. Functions and powers of UBOS
1. UBOS ensures each Faculty (or equivalent) must have at least one Board of Studies or a body that
fulfils the role of a Board of Studies.
2. All courses and programmes (new, changes to and closure) must obtain approval by a Board of
Studies before final approval by the SENATE
3. Ensuring that proposals are academically appropriate, and for assessing whether they will
contribute to a good student experience.
4. Boards of Studies are also responsible for keeping the teaching, learning and assessment
methodologies
under review and for offering advice on the faculty programme course file
Dengan kuasa-kuasa yang diberikan kepada saya di bawah Seksyen 19, Bahagian IV Perlembagaan Widad
University College, saya perkenankan diperbuat STATUTE VII – UNIVERSITY BOARD OF STUDIES
Diluluskan oleh Lembaga Pengarah hb , 2012.
Ditandatangani oleh Canselor hb , 2012.
Canselor
Widad University College
70
SECTION 04 (H): WIDAD UNIVERSITY STATUTE
WIDAD UNIVERSIT COLLEGE
STATUTE VIII – FACULTY BOARD OF STUDIES
In exercise of the powers conferred upon her by Article 19, Part IV of the Constitution of Widad
University College (WUC), the Chancellor makes the following Statute in accordance with Article 3 (1)
(t) of the Constitution of WUC:
1. This Statue may be cited as Statue III – FACULTY BOARD OF STUDIES (hereinafter referred to
as University FBOS) and shall be deemed to have come into force on the [ ].
2. The FBOS is hereby established under the Authority of Widad Education Sdn. Bhd.
3. The FBOS shall be responsible to the Senate for all matters pertaining to recommendations,
advice on academic development at the faculty or programme level in WUC.
4. The FBOS for Widad University College shall consist of: -
Widad University College Faculty Board of Studies (FBOS)
the Dean as chair to the committee
The faculty assistant registrar or the admin exec of the faculty as secretary
Programme Coordinators/managers
One invited professor or associate professor from other faculty
One student representative from the course
One person from the industry relevant to development of the course or programme
5. The quorum for any meeting of the FBOS shall be half of the total members of the committee
6. Subject to this Constitution, the committee may determine its own procedure.
7. Functions and powers of FBOS
a. To discuss and to propose the direction of the faculty.
b. To study establishment of the faculty’s study programmes and their suitability with the
vision and mission of the University and the National Higher Education Policy.
c. To study market needs and the marketability of current or new programmes proposed
and make necessary recommendations for improvement.
d. To evaluate the competitiveness of the programme and propose necessary
recommendations for improvement.
e. To study the factors that contribute to graduates employability and make the necessary
recommendations for improvement.
f. To study the possibilities for internationalization of the programme and recommend
appropriate strategies.
g. To propose incidental strategies for the purpose of improvement of the programme.
71
h. To help implement and maintain strategies by University Marketing team and help
formulate content of programme into marketing strategies.
Dengan kuasa-kuasa yang diberikan kepada saya di bawah Seksyen 19, Bahagian IV Perlembagaan
Widad University College, saya perkenankan diperbuat STATUTE VIII – FACULTY BOARD OF
STUDIES
Diluluskan oleh Lembaga Pengarah hb , 2012.
Ditandatangani oleh Canselor hb , 2012.
Canselor
Widad University College
72
SECTION 04 (I): WIDAD UNIVERSITY STATUTE
WIDAD UNIVERSIT COLLEGE
STATUTE IX – ACADEMIC PROMOTION COMMITTEE
In exercise of the powers conferred upon her by Article 19, Part IV of the Constitution of Widad
University College (WUC), the Chancellor makes the following Statute in accordance with Article 3 (1)
(t) of the Constitution of WUC:
1. This Statue may be cited as Statue IX – ACADEMIC PROMOTION COMMITTEE (hereinafter
referred
to as University APC) and shall be deemed to have come into force on the [ ].
2. The APC is hereby established under the Authority of Widad Education Sdn. Bhd.
3. The APC shall be responsible to the Senate or BOG on all matters pertaining to
recommendations and outcomes of academic promotion exercises in WUC.
4. The APC for Widad University College shall consist of: -
Widad University College Academic Promotion Committee (APC)
1. Vice Chancellor as the Chairman to the committee
2. Human Resource Manager as the Secretary to the committee
3. All Deputy Vice Chancellor
4. Dean of the faculty where the Candidate is associated and the
attendance is based on invitation of the Chairman
5. The quorum for any meeting of the APC shall be half of the total members of the committee
with the Secretary must be present.
6. Subject to this Constitution, the committee may determine its own procedure.
7. Functions and powers of APC
I. establishes criteria for promotion sets procedures for the implementation of
promotion policies. The committee, in accordance with approved criteria and
procedures, makes recommendations to the Vice Chancellor
II. publishes general guidelines for promotion criteria and procedures for the operation
of promotion policies
III. supervise and monitor the advertisements of the required vacant positions and
manage the received applications.
IV. review all applications and appeal for promotion of academic staff
73
V. to consider and as the Committee sees fit, approve proposals for promotion to
Associate Professor.
VI. to consider and as the Committee sees fit, approve proposals for promotion to
Professor
VII. to consider and as the Committee sees fit, approve proposals for promotion to Senior
Lecturer
VIII. to report to the SENATE/BOG by submission to the SENATE/BOG of the Minutes of
each meeting of the Academic Promotions Committee.
IX. Provide the list applicants to faculty dean for Dean’s report/recommendation on
candidate, following the format provided by committee
X. Evaluate the academic staff application on the basis of the regulations and instructions
of the University college promotion policy. (Noticing that all of the committee
members, who evaluate the promotion must be member of staff of a higher position).
XI. Revise and Submit report regarding the result of committee on the promotion to the
SENATE/BOG for approval (application for promotion to Associate professor or
professor must be endorsed by University College BOG.
XII. The committee meets when promotion case is available.
Dengan kuasa-kuasa yang diberikan kepada saya di bawah Seksyen 19, Bahagian IV Perlembagaan
Widad University College, saya perkenankan diperbuat STATUTE IX –
ACADEMIC PROMOTION COMMITTEE
Diluluskan oleh Lembaga Pengarah hb , 2012.
Ditandatangani oleh Canselor hb , 2012.
Canselor
Widad University College
74
SECTION 04 (J): WIDAD UNIVERSITY STATUTE
WIDAD UNIVERSIT COLLEGE
STATUTE X – FACULTY OF MEDICINE
In exercise of the powers conferred upon her by Article 19, Part IV of the Constitution of Widad
University College (WUC), the Chancellor makes the following Statute in accordance with Article 3 (1)
(t) of the Constitution of WUC:
1. This Statue may be cited as Statue VII – FACULTY OF MEDICINE (hereinafter referred to as
University FOM) and shall be deemed to have come into force on the [ ].
2. The FOM is hereby established under the Authority of Widad Education Sdn. Bhd.
3. The FOM shall be responsible to the Senate for all matters pertaining to teaching and learning.
4. The FOM for Widad University College shall consist of: -
WIDAD UNIVERSITY COLLEGE FACULTY OF MEDICINE (FOM)
Dean
Deputy Deans
Faculty Secretary
Assistant Registrar
Executive Administration Officers
Professors
Associate Professors
Senior Lecturers
Lecturers
5. The quorum for any faculty meeting of the FOM shall be one-third of the total members of
the faculty
6. Subject to this Constitution, the faculty may determine its own procedure.
7. Functions and responsibilities of FOM;
(a) to provide teaching, learning and research facilities;
(b) to manage teaching, learning and research activities;
(c) to be the center for discussion on related educational and research activities in the
area of medical sciences; and clinical sciences
(d) to implement other functional duties that are instructed by the Senate or Vice
Chancellor.
8. The faculty shall be headed by a Dean who is appointed by the Vice Chancellor.
75
9. The Dean shall be assisted by Deputy Dean(s) appointed by the Vice Chancellor upon advice
by the Dean.
10. A Dean or Deputy Dean should be appointed for a term of three years and the Dean or Deputy
Dean who has completed his/her term can be reappointed.
The duties of the Dean are as follows:
i. Suggests the appointment of Board of Studies members to the Vice Chancellor;
ii. Chair the Faculty Management Committee meeting;
iii. Chairs the Faculty Meeting;
iv. Safeguards the academic standards as stipulated by the World Federation of
Medical Education (WFME).
v. Manages the Faculty in the teaching, learning and research activities;
vi. Prepares the yearly report that covers income and expenditures as well as
manpower projection for PRIMS-WIDAD University College Board of Governors
consideration;
vii. Establishes and maintains healthy collegial relationship with other PRIMS-WIDAD
University College units and external parties;
viii. Implements the provisions contained in the PRIMS-WIDAD University College
regulations related to the Faculty;
ix. Supervises and assesses staff performance;
x. Participates in the revision of PRIMS-WIDAD University College regulations; and
xi. Implements other tasks related to the objectives of the Faculty under the direction
of the Vice Chancellor.
FOM has its Faculty Management Committee whose committee members consist of: -
I. Dean that Chairs the Faculty Management Committee meeting;
II. Deputy Deans;
III. Assistant Registrar;
IV. Heads of Pre-Clinical Phase
V. Head of Clinical Phase
VI. Chairpersons of various Faculty committees; and
VII. Selected members FOM (to be appointed by the Dean).
The function of the Faculty Management Committee are as follows:
I. To report to the Senate all aspects of activities that are related to the management of
teaching, learning and research of the Faculty;
II. To monitor students’ academic and non-academic performance, and to report to the
Senate;
76
III. To recommend to the Senate the appointments of External Examiner;
IV. To establish and monitor the functions of the following committees/unit:
a. Faculty Curriculum Review and Development Committee
b. Faculty Examination Committee
c. Research and Innovation Committee
d. Faculty Meeting
Chair for all committees are to be appointed by the Dean.
11. To implement Senate decisions relevant to the faculty; and
12. To carry out the functions specified under WIDAD University College constitution and other
relevant matters directed by the Vice Chancellor.
Dengan kuasa-kuasa yang diberikan kepada saya di bawah Seksyen 19, Bahagian IV Perlembagaan
Widad University College, saya perkenankan diperbuat Statute V UNIVERSITY APPEAL COMMITTEE.
Diluluskan oleh Lembaga Pengarah hb , 2012.
Ditandatangani oleh Canselor hb , 2012.
Channsellor
Widad University College
77
FACULTY OF MEDICINE COMMITTEE:
TERMS OF REFERENCE
Name of Committee/Group: FACULTY MEETING
Group Reports to: SENATE
Terms of Reference established: 4th December 2020
Last Reviewed:
Membership:
Dean
Dean’s office senior exec OR Assistant Registrar: Secretary (No voting rights)
Deputy Deans, All Academic members and appropriate persons who may attend at the Chair’s
invitation in an advisory capacity (such persons shall possess no voting rights). Total membership will
vary according to the number of academic staff present.
Chair & Vice Chair:
Chair: Dean
Vice Chair: Deputy Dean (Academic)
Terms of Office:
Ex officio members remain on the Committee/group for their term of office.
For other members, the term of office is three years (renewable).
Responsibility of Committee/Group:
(1) Translate Faculty Management COMMITTEE decisions related to the management of the staffing,
teaching, learning, research activities mentoring, curriculum review and examination conduct;
(2) To REPORT students’ academic and non-academic performance and provide students’ feedback
on the teaching, learning and research activities of the Faculty;
(3) To REPORT any new development in terms of government, faculty or university policy or
instructions.
(4) To REPORT new decisions or announcement that has been recommended to the Faculty by the
Senate;
(5) To deliberate and resolve issues related to faculty staff, students and teaching facilities that may
arise from time to time; and
(6) To carry out other functions that has been specified under University constitution and other
relevant matters as directed by the Vice Chancellor.
Quorum, Meeting Notice and Frequency: Quorum is 50% of total registered ex-officio members.
Meeting notice: One week
Frequency: At least 6 times per year and as required, called by the Chair.
Committees Reporting to Faculty Meeting:
Faculty Curriculum Review and Management Committee
Faculty Examination Committee
Research & Innovation Committee
Student Selection Committee
78
FACULTY MANAGEMENT COMMITTEE (FMC)
Terms of Reference
Name of Committee/Group: FACULTY MANAGEMENT COMMITTEE
Group Reports to: Faculty Meeting
Terms of Reference established: 4th December 2020
(Terms of reference shall be reviewed every 2 years)
Last Reviewed:
Introduction
The Faculty Management Committee is a faculty lead group responsible for formulating and
recommending academic, planning goals and initiatives for WUC FOM in the areas of education
(resident and extension), research, and services to the Dean and Faculty. These goals are coordinated
with the responsibilities assigned to the faculty and its statute as part of the structure under the
control of the Senate.
Specifically, the Committee:
• Recommends updates, actions and procedures for existing academic programs.
• Reviews with the Dean the comprehensive facilities plan, the medical facilities master plan,
and facilities needs as they relate to academic and support program goals.
• empowered to recommend strategy for changes in curriculum design or structure.
• Encourages academic planning within the faculty of FOM on continuing basis through joint
faculty-administrative action.
• The Committee comments on the review process and report to the Faculty Meeting.
• Assists the Dean in seeking remedies for a financial exigency.
• Provide advice on remedies which may include appointment and elimination of staff, and
administrative positions fulfilling projected staff requirement of faculty.
Membership:
The FMC consists of the following members:
• Dean as the Chairperson; •
• Deputy Deans and the Associate Dean;
• Curriculum review and management Committee
• Faculty Examination Board Committee Chair
• Continuous Professional Development Committee chair
• Faculty Research and Development Committee Chair
• Postgraduate Development Committee Chair
• Senior Admin Exec as the secretary
Quorum; Meeting can only take place if more than 40% of members are present.
Mandate of the Committee
The Faculty Management Committee may consider or recommend to Faculty Meeting on any
academic issue, including
1) those issues under the purview of other committees,
2) any academic issue related to restructuring,
3) any research-related issue, or
4) issues linked to academic service units where those issues have a significant academic impact.
79
5) promoting an optimal learning environment for students and excellence in teaching, research, and
graduate studies in the faculty.
6) making recommendations to Faculty Meeting concerning policy matters and action matters with
respect to the following:
1. Planning and Priorities
planning and priorities with respect to the Faculty's longer-term academic, financial, and facilities
development.
2. Units
a. To recommend to Faculty Meeting on the establishment and termination of units within faculty.
b. To recommend to the faculty on the assignment of priorities for the establishment of new
programmes for the faculty.
b. To receive and discuss recommendations from the Faculty Meeting, Vice Chancellor or the
University
c. Academic Board or Senate concerning reviews of teaching and learning or other academic
matters and to take appropriate action.
3. Facilities
a. To recommend to the faculty on policy matters regarding the planning and use of physical
facilities.
b. To recommend to the faculty on policy matters regarding the use of space in the faculty.
c. To recommend to the faculty on policy matters regarding standards, systems and procedures
for planning and designing physical facilities.
d. To recommend to the faculty on matters regarding planning and use of physical facilities
where these facilities are deemed to have a significant academic and/or financial impact on
the University.
4. Teaching and Learning
a. To recommend to faculty on broad policy directions for excellence in teaching and learning in
a manner that ensures accountability of all Faculties in this matter.
b. To receive and discuss advice and/or recommendations from the faculty and/or Senate on the
Learning Environment, when provided, and to take appropriate action.
5. Establishment/Termination of Academic Programs
a. To approve the establishment of new academic programs at faculty level.
b. To recommend to faculty on the termination of academic programs at faculty level.
c. To receive advice and comment from faculty or Senate or UAB on any facilities-related matter
which may affect academic programs.
d. Where additional funding and/or space is required, to provide proposal to faculty on the
requirement and present to UAB or Senate.
6. Name Changes of Faculties, Departments, and Divisions
a. To recommend to SENATE on proposals to change the names of Faculty or programme if
needed.
b. To approve name changes of faculty unit and divisions.
80
CURRICULUM MANAG EMENT, REVIEW & DEVELOPMENT COMMITTEE:
TERMS OF REFERENCE
Name of Committee: Curriculum Management, Review & Development Committee
Group Reports to: FACULTY MANAGEMENT COMMITTEE
Terms of Reference established: 4th December 2020 (Terms of reference shall be reviewed every 2
years)
Membership:
Curriculum Management, Review and Development Committee Membership
Deputy Dean (Academic), IC of Medical Education Unit, IC of Facilities, Year 1, Year 2, Programme
Coordinators, All Coordinators, and appropriate persons who may attend at the Chair’s invitation in
an advisory capacity (such persons shall possess no voting rights), this may include student
representatives.
Chair & Vice Chair:
Chair: Deputy Dean (Academic)
Vice Chair: Head OF Medical Education Unit
Secretary: Faculty Executive officer (Appointed by Dean)
Terms of Office:
Ex officio members remain on the Committee/group for their term of office.
For other members, the term of office is three years (renewable).
Responsibility of Committee/Group:
a. The role of the Curriculum Review and Management Committee is to advise and make
recommendations to the Faculty Management Committee concerning the design and
coordination of the curriculum and recommended changes required.
b. Under the direction of the Deputy Dean (Academic) the Committee oversees all aspects of the
medical undergraduate curriculum and ensures that it conforms to the Mission Statement of the
Faculty of Medicine and the standards required by the Malaysian Medical Council and the
Malaysian Qualification Agency.
c. The Committee is empowered to review curricular objectives, teaching and evaluation strategies
and curricular outcomes.
d. The terms of reference shall be reviewed no less than every four years or at the request of the
Dean.
Quorum: Quorum is two-third of total registered members.
Meeting notice: One week
Frequency: At least 2 times per year and as required, called by the Chair or Dean of FOM.
Committees Reporting to Curriculum Review and Development Committee:
Phase I Curriculum Committee
Phase II Curriculum Committee
81
FACULTY EXAMINATION COMMITTEE:
TERMS OF REFERENCE
Name of Committee: FACULTY EXAMINATION COMMITTEE
Group Reports to: FACULTY MEETING / FACULTY MANAGEMENT COMMITTEE / UNIVERSITY
EXAMINATION BOARD
Terms of Reference established: 4th December 2020 (Terms of reference shall be reviewed every 2
years)
Membership:
FACULTY EXAMINATION COMMITTEE PHASE I Membership
Deputy Dean (Academic), IC of Medical Education Unit, Programme Coordinators, All Coordinators
for Clinical Phase (Phase I), and appropriate persons who may attend at the Chair’s invitation in an
advisory capacity (such persons shall possess no voting rights). External Examiners are invited as
reporters and moderators.
The presence of the Dean is in the capacity of an advisor in meetings related to professional
examinations.
FACULTY EXAMINATION BOARD PHASE II Membership
IC of Medical Education Unit, IC of Facilities, Year 3, Year 4 and Year 5 Programme Coordinators,
Heads of ALL Clinical Disciplines (IM, FM, GS, Ortho, Paediatrics, O&G, Psychology, Com Med, ENT,
Ophthalmology, Radiology, Anaesthesiology, A&E, Dermatology (where examination papers are
related) and appropriate persons who may attend at the Chair’s invitation in an advisory capacity
(such persons shall possess no voting rights). External Examiners are invited as reporters and
moderators in meetings related to professional examinations.
The presence of the Dean is in the capacity of an advisor
Chair & Vice Chair:
Chair: Deputy Dean (Academic)
Vice Chair: Head of Curriculum Unit (IC of Medical Education Unit):
Secretary: Faculty Executive Officer: (appointed by Dean)
Terms of Office:
Ex officio members remain on the Committee/group for their term of office.
For other members, the term of office is three years (renewable).
Responsibility of Committee/Group:
Faculty Examination Committee meets where grades are confirmed and/or degree awards are
ratified and the meeting may be known also as ‘Pre- University Examination Board’ meeting. The
meeting should cover the following key matters:
a) Review and confirm all grades relevant to making final awards to students, having duly noted
(i) any grades previously confirmed for progression or graduation through moderation before
reporting to the Faculty Management Committee or the Faculty Meeting or directly to the
University Examination Board.
(ii) review of vetted examination questions and finalizing selection of question for
professional MBBS examinations
(iii) discuss and deliberate on any relevant data on grade distributions.
b) Review and ratify final degree awards to students, using a provisional list of fails, passes and
distinctions prepared by the Secretary to the Committee. This should include discussion of and
decision on any borderline classifications, distinction and prize winners or awards, if applicable.
c) Discuss the progression status of any students who have not otherwise qualified for the award
82
they are registered for, including on making decisions about re-sit, remedial requirements,
repeats, or qualification for alternative options.
d) Determine and propose external examiners to the Faculty Management Committee
e) The Committee is also responsible in monitoring the regular vetting process of submitted
examination questions by the various vetting committee (Phase I) or the various disciplines based
clinical vetting committee. The deliverables expected would be submission of 1(one) set of
completed vetted questions every 2 complete months to the respective Chair of the Committee.
The sets of examination questions must follow the standards and requirement of Professional 1
MBBS for Phase I and Professional 2 for Phase III.
Quorum: Quorum is two-third of total registered members.
Meeting notice: One week
Frequency: At least 2 times per year and as required called by the Chair or the Dean (especially
around Professional Examination period).
Committees Reporting to Faculty Examination Committee:
Vetting Committees (Phase I)
Examination Coordinators
83
RESEARCH AND INNOVATION COMMITTEE:
TERMS OF REFERENCE
Name of Committee: RESEARCH & INNOVATION COMMITTEE
Group Reports to: FACULTY MEETING / FACULTY MANAGEMENT COMMITTEE
Terms of Reference established: 4th December 2020 (Terms of reference shall be reviewed every 2
years)
Membership:
RESEARCH & INNOVATION COMMITTEE
Deputy Dean (Development & Research), all professors, associate professors, all lecturers and
appropriate persons who may attend at the Chair’s invitation in an advisory capacity (such persons
shall possess no voting rights).
The presence of the Dean is in the capacity of an advisor.
Chair & Vice Chair:
Chair: Deputy Dean (Development & Research)
Vice Chair: An Academic member as appointed by the committee
Secretary: Appointed by committee
Terms of Office:
Ex officio members remain on the Committee/group for their term of office.
For other members, the term of office is three years (renewable).
Responsibility of Committee/Group:
Research & Innovation Committee
Strategy and Policy Development
1. To promote, stimulate and encourage a research and innovation ethos and culture within the
Faculty via the execution of the Research and Innovation Plans
2. To monitor the University developments that impact on research and innovation in the faculty and
to advise on the strategic implications for the Faculty
3. To advise on the innovative implementation of the Research and Innovation. Plans, enhancing and
supporting developments as appropriate
4. To ensure an effective route, through membership, for dissemination of all relevant areas of
research and innovation activity to the Faculty Management Committee
5. To advise on the formulation of the Faculty Research and Innovation Plans and to promote them,
developing appropriate structures, frameworks and procedures to facilitate their implementation
6. To seek and provide resources such as research fund or grants and research related capital
investment are managed in a manner consistent with Research and Innovation Plans.
Monitoring and Review
7. To monitor the implementation of the Research and Innovation Plans and to review and evaluate
their progress and effectiveness, recommending relevant actions, as appropriate
Reporting Relationships/Interactions with other bodies
8. To advise the Faculty Management Committee on the resource implications for the
implementation of the Research and Innovation Plans
84
9. To ensure that ethical standards are maintained in research by forming Ethical committees and
through the Faculty to oversee the work of the Research Ethics Committee in ensuring appropriate
governance procedures in Faculties, reviewing and monitoring these as appropriate
12. To make an annual report to Faculty Management Committee on the research and innovation
activity of the Faculty including publications
13. To establish relevant sub-committees as appropriate and necessary for the purpose of progress
of research and innovation of the Faculty.
Quorum: Quorum is half of total registered members.
Meeting notice: One week
Frequency: At least 4 times per year and as required called by the Chair or the Dean (especially
around Professional Examination period).
Committees Reporting to Research & Innovation Committee:
Faculty Ethical Committee (Animal & Human)
\
85
TERM OF REFERENCE
STUDENT SELECTION COMMITTEE
Name of Committee/Group: STUDENT SELECTION COMMITTEE
Group Reports to: Faculty Meeting
Terms of Reference established: 4th December 2020
(Terms of reference shall be reviewed every 2 years)
The Faculty of Medicine, WIDAD University College (WUC) has established a committee to view,
verify, interview and select qualified applicants or credit transfer student from applicants applying to
the MBBS Program in WUC.
The committee shall comprise:
1. Chairperson
2. Committee administrative executive
3. 2 Senior members of the faculty appointed by the Chairperson.
Responsibility:
1. Committee Chairperson: Deputy Dean (Student Affairs); Responsibilities
• Heads the committee
• Verify potential student application – eligibility into programme
• Provide directives on scheduling of meetings
• Call interview sessions for potential students into programme
• Instruct the registrar office on decision to offer or not to offer student with official
letter
• Appoints a representative when chairperson is not available
2. Committee Administration Executive: Responsibilities;
• Maintains a file of each applicant’s information
• Review the completeness of each application. The required
information/documentation includes a completed application form, reference letters
or forms, relevant school/college or university transcripts/cert – ensuring these
documents are true copy certified
• Determines whether the applicant has completed his or her prerequisite courses and
duration of studies
• Informs the student Counsellors (marketing unit) in writing, e-mail or by phone about
any missing application information if any to be furnish accordingly
• Determines the applicant’s composite GPA when required
• Determines whether each applicant’s college or university composite GPA meets the
Program’s minimum entry requirements as stipulated by Malaysian Medical Council
standard
• Compiles information/document for the Interview Committee
• Determines that a conditional student has met the required qualification prior to the
student’s entry into the Program
• When possible, provides a thank you letter to applicants’ references if any
• Maintain minutes of meeting for the committee
3. Senior members of faculty appointed: Responsibilities;
• Involve in interview sessions with potential students
• Review and verify application of potential student at interview session
• Provide report on outcome of interview (form provided
86
FACULTY OF MEDICINE ORGANISATION CHART
DEAN
DEAN’S OFFICE
DEPUTY DEAN 1 DEPUTY DEAN 2 DEPUTY DEAN 3
(ACDEMIC AFFAIRS) (STUDENT AFFAIRS & (QUALITY & FACULTY
FACULTY DEVELOPMENT)
ASSESSMENT)
ACADEMIC SCHEDULING & FACULTY
MPU Coordinator EXAMINATIONS
MINOR POSTING RESEARCH MANAGER MANAGER
MANAGER
Co-curriculum CURRICULUM
YEAR 1 Sem 1 Subject Sem 2 Subject MANAGER
PROGRAMME Coordinators Coordinators Student
1. Physiology 1. Human-Environment Mentoring CME
MANAGER 2. Cell & Tissue Interface -Dr Lim
YEAR 2 3. Genetic 2. Public Health & STUDENTS
4. Nutritio Research Method - Dr ELECTIVES
PROGRAMME 5. Pathology Mohamed COORDINATOR
MANAGER 7. University Subjects 3. Behavioral science -
Dr Hameed STUDENT
4. Writing Skill - MPU SELECTION
(Miss Kasturi)
SKILL LAB
YEAR 3 Sem 3 Subject Sem 4 Subject MANAGER
PROGRAMME Coordinator Coordinator
1. Locomotor & Nervous 1. Digestive & Bill Syst BUSINESS
MANAGER System 2. Endocrine Syst DEVELOPMENT &
YEAR 4 2. Respiratory Syst 3. Reproductive Syst
3. Cardiovascular Syst - 4. Haemopoetic Syst MARKETING
PROGRAMME 4. Renal & Urinary Syst 5. University Subjects
MANAGER 5. University Subjects
YEAR 5
PROGRAMME Year 3 Discipline Year 4 Discipline
MANAGER Coordinator Coordinator
1. Clinical Methods & 1. Com. Medicine
BLS 2. Orthopedic + trauma -
3. Family medicine
3. Paeds 4. Ent, ophthalmology,
4. O&G
5. IM forensic
6. Surgery 5. Clinical lab, radiology ,
palliative
6. Elective
Year 5 Discipline
Coordinator
1. Surgery / Anesthesiology
2. O&G
3. Pediatrics
4. IM / Dermatology
5. Psychiatry
F
87
ACULTY OF MEDICINE COMMITTEE ORGANISATION
FACULTY MEETING
Chairman—Dean
FACULTY MANAGEMENT
COMMITTEE
CURRICULUM REVIEW & FACULTY EXAMINATION COMMITTEE STUDENT CO-
DEVELOPMENT COMMITTEE (PRE-UEB COMMITTEE) CURRICULUM
Chairman—Dean Chairman— Dean STUDENT
MENTORING
MEDICAL PHASE I RESEARCH &
SCIENCES EXAMINATION INNOVATION STUDENT
(PHASE I COMMITTEE SELECTION
COMMITTEE) COMMITTEE
Chairman— Deputy Dean Research STAFF
Chairman— Deputy Dean Chairman—Dep. Dean PROMOTIONAL
ETHICAL COMMITTEE
CLINICAL PHASE II STAFF Training
SCIENCES EXAMINATION RESEARCH REVIEW &
(PHASE II SELECTION COMMITTEE CME
COMMITTEE) COMMITTEE
Chairman— Deputy Dean Chairman— Deputy Dean
88
SECTION 05: UNIVERSITY UNITS AND DEPARTMENTS
University Units and Departments
Widad University College organisation is supported by Units and Department. These units or
departments are headed by heads or managers. The list below states the various supporting units
and are available throughout the College University Complex. The detail organisation and functions
of each unit are available in their designated units and departments.
Bursary / Finance
Registrar Office
Examination Unit
Quality Unit
International Center
Student Affairs Department
Research & Management Center
Unit Library
Unit IT
Unit Laboratories
Unit Skill Labs and Museum
Sports & Recreation Unit
Staff Welfare Unit
89
SECTION 06: UNIVERSITY BOARDS, COMMITTEES TERMS OF REFERENCE
University Boards and Committees
TERMS OF REFERENCES
Introduction
Terms of Reference (TOR) for Widad University College committees and Boards is aimed at setting
out the working arrangements and listing vital information about out University network, such as its
purpose, chair and membership, meeting schedule, level of administrative support, and dispute
resolution processes.
WUC TOR FORMAT
Committee or Board Title:
Name of the committee or Board in description.
Membership:
Described the members in the board or the committee
Meeting
Described the detail of how the meetings shall be conducted in the following manner;
• how many meetings will be held each year and where will they be held?
• who will organise and chair the meetings?
• how will topics for the agenda be generated?
• how and when will meeting papers be circulated?
• what will the format of meetings be, for example will they include small group
discussions?
• will non-members be invited to group meetings and if so, under what circumstances?
• who will provide secretariat for the group?
Role & Responsibilities of Committee or Board:
Describe the responsibilities and function of the Board and Committe
Quorum
The number of members to be present for the meeting to be valid to start.
Decisions
Describe on how a decision is achieved in the meeting.
Reporting
Describe, to whom or which committee or Board, this particular Board or Committee reports
to and how the report on meetings are being disseminated
Circulation of Information
Described how information regarding the committees or Boards be disseminated to
members.
Amendments, Modifications and Variations
Described any variation of procedure that may occur in the meetings.
Document Review:
State the last date when the document was reviewed and updated
90
SECTION 06 (I): UNIVERSITY SENATE
TERMS OF REFERENCE
UNIVERSITY SENATE
UNIVERSITY SENATE
1. Introduction
The Senate shall be the highest academic body of the University College and, subject to the
provisions of Act 555, Widad University College Constitution and the company rules, shall be
responsible for the strategic development of the academic activities of the University. This
includes, control and general direction of instruction, including teaching, examination,
research, knowledge exchange, governance, standards and quality assurance of the academic
work of the University. The Senate is also responsible for the award of degrees, diplomas,
certificates and other academic distinctions.
2. The Term
The appointed Vice Chancellor shall be the official Chairman to the Senate
All Deputy Vice Chancellors shall automatically be senate members
All Deans shall automatically be Senate members
Appointed members to the senate shall hold the terms of two years and this appointment is
renewable.
3. Membership
The Senate for Widad University College shall consist of: -
Widad University College Senate
x. The Vice Chancellor or his/her authorized officer as Chairman;
xi. all Deputy Vice Chancellors
xii. the Dean from all existing Faculty as appointed by the Vice-Chancellor
xiii. not more than five full-time professors and associate professors of the
university college to be elected for a term of three years
xiv. The Registrar shall be ex-officio members but shall not be entitled to vote at the
meetings of the Senate and shall function as secretary to the Senate
xv. Chief Financial Officer shall be ex-officio members but shall not be entitled to
vote at the meetings of the Senate
xvi. Chief Librarian shall be ex-officio members but shall not be entitled to vote at
the meetings of the Senate
xvii. Legal Adviser shall be ex-officio members but shall not be entitled to vote at the
meetings of the Senate
xviii. The Senate may from time to time invite any person, including any student, to
attend the meetings of the Senate but shall not be entitled to vote at the
meetings of the Senate
91
4. Role, Responsibilities and Power;
The specific duties and functions of the Senate include to regulate all academic matters
affecting the academic policy of the University, considering and approving recommendations
from the Senate Committees regarding:
(a) to set up Faculties and Schools, and departments, units or bodies under such Faculties and
Schools;
(b) with the consent of the Board of Governors, to confer honorary degrees on persons who
have contributed to the advancement or dissemination of knowledge, or who have rendered
distinguished public service;
(c) to formulate policies and methods of teaching and learning, examination, research,
scholarship and training conducted in, by or from the University;
(d) to ensure educational standards are met in the courses of study provided in, by or from
the College University;
(e) to determine the feasibility or otherwise of any proposal in respect of any curriculum or
course of study conducted or to be conducted in, by or from the College University;
(f) to determine the qualifications required for admission into any course of study provided
in, by or from the College University;
(g) to regulate the conduct of assessments and examinations, confirm examination’s results
and determine appeals;
(h) to draft policies for the protection of academic freedom and professional excellence,
(i) to do all things expedient or necessary for or incidental to the performance of its functions
under Widad University College Constitution.
(j) To determine and review regularly the policies and Regulations governing
(k) In the performance of its duties, functions and responsibilities, the Senate may delegate
any of its duties, functions and responsibilities to a committee consisting of its member.
• the conduct of research and also knowledge exchange;
• the ethical conduct of academic activities;
• the appointment, probation and promotion of academic staff;
• academic roles; and
• the welfare and discipline of students.
(l) To ensure that the University is compliant with all relevant external regulatory
requirements
(m) To develop the academic strategies of the University and to scrutinize the academic
(teaching, research, and knowledge exchange) strategic plans of any part of the University
and make recommendations to the Council for approval.
92
(n) To raise issues of major and strategic academic importance and risk to the University.
(o) To approve policies to support and foster academic freedom in relation to the academic
activity of the University and to report to the Council on matters of concern in relation to the
provision of academic freedom.
(p) To make representation to the University Board of Governors on all Statutes or Policies or
proposed changes of the Statutes or the Policies and on any academic matter.
(q) The introduction and withdrawal of new modules or programmes of study leading to the
award of a University Certificate, Diploma or Degree of the University.
(r) The entrance and continuation requirements for programmes of study and research within
the University.
(s) The appointment of internal and external examiners and to determine their conditions of
appointment and service.
(t) The determination of the conditions under which and the extent, if any, to which periods
and programmes of study and examinations passed at other universities, places of learning
and other institutions, may be regarded as equivalent to periods and programmes of study,
assessment and examinations in the University.
(u) The recommendation or reporting to the University Board of Governors on any financial
implications of the academic policy of the University, accounting for the views of the
academic areas of the University concerned.
(v) The establishment or termination of collaborative academic partnerships (teaching or
research) with other bodies in the Malaysia or abroad.
(w) The scheduling and reporting of periodic reviews of taught programmes (undergraduate
and postgraduate) and postgraduate research programmes and the appointment of the chairs
and members of the review panels.
(x) The Senate may delegate any of its functions, duties and powers (other than its power to
make Regulations and provide effective oversight of the University’s Quality Assurance
processes) to committees appointed by it or to its officers as it sees fit, and such committees
and individuals may further delegate unless the Senate has provided to the contrary.
Powers:
The specific powers of Senate include:
(a) To institute, and regulate schemes of study and examinations leading to, Degrees, Diplomas,
Certificates and other academic awards of the College University, and grant such to persons
who have satisfied the conditions of the award thereof as prescribed in Widad University
Constitution.
93
(b) To institute and then, after consideration jointly by the University Board of Governors and the
Senate, grant Honorary Degrees.
(c) To recommend to the University Board of Governors the names of persons, who in the
opinion of the Senate, should be deprived of any Degrees, distinctions or titles, Diplomas or
Certificates, conferred on or granted to them by the University, and from whom all privileges
connected therewith should be withdrawn.
(d) To oversee, and to determine from time to time by means of Regulation, policies and
procedures for student health, wellbeing and fitness to study, conduct and disciplinary
matters, fitness to practise and professional suitability, academic misconduct, academic
appeals and students' complaints, and delegate associated operational responsibilities to
relevant academic sections and professional services departments of the University College.
(e) To suspend, discipline, exclude or expel any student in accordance with the provisions of any
Regulation from time to time made under University College.
(f) To confer the titles of Emeritus Professor, Honorary Professor, Visiting Professor, Reader or
Lecturer, or other such titles.
(g) To institute, subject to any conditions acceptable to the Senate such as, Fellowships,
Studentships, Scholarships, Exhibitions, Bursaries, Prizes and other such grants, for the
encouragement of study and research; and to determine the times, modes and conditions of
competition and to examine for and award the same, or to delegate these powers.
(h) To institute an academic (including teaching and research) ethics framework to maintain
schemes to ensure ethical conduct and academic integrity meeting the University College
standards and external standards where relevant.
(i) To formulate, modify or revise schemes for the organisation of teaching and research via
academic sections of the University, and review from time to time the working of such
schemes. The Senate may also make recommendations to the Council to institute, combine
or discontinue any academic (teaching or research) sections of the University College.
(j) To review, amend, refer back or to disallow any act of any academic section of the University.
(k) To establish Committees and Joint Committees of the Senate as required.
(l) To prescribe the academic dress (dress code) to be worn by the Officers and Members of the
University, and the occasions on which it shall be worn; and to determine the form and
conduct of all academic ceremonies.
(m)Except as otherwise provided, to appoint representatives of the University to other bodies.
(n) Jointly with the University Board of Governors, to agree the procedures for the appointment
and renewal of the Vice-Chancellor, Deputy Vice-Chancellor, Faculty Deans and
Heads/Managers in academic related units or departments.
94
5. Meetings
In the absence of the Vice Chancellor, the Deputy Vice Chancellor in charge of Academic
Affairs or as designated by the Vice-Chancellor shall preside as chairman at any meeting of
the Senate.
The Registrar shall be the Secretary of the Senate.
The Quorum of the Senate shall be two-third of the total members eligible to vote.
Minutes of meeting shall be circulated 1 week following adjournment of meeting
Senate meeting shall be scheduled officially 4 times a year (quarterly) and will be seen in
Widad University Meetings Callendar. Tentatively;
Tuesday; 9.30am, Senate Room
2nd week of March
2nd week of June
2nd week of September
2nd week December
6. Decisions
Senate members has the right to make decisions on matters in contention at the meeting.
The final decision shall be based on voting. The majority votes from the meeting quorum takes
into account in any decision making. Voting are only for members who are eligible to vote in
the Senate
7. Reporting
The Senate reports to the University Board of Governors and to the Company Board of
Directors on certain issues.
Reporting on the meeting shall be in the form of minutes. The registrar will be responsible in
preparing the minutes of meeting. And every minutes of meeting must be passed in the
following meeting unless issues are raised that require postponement of passing the minutes.
All minutes must be provided to the Senate members 1 week prior to the meeting scheduled.
8. Circulation of Information
Any materials or information relevant to the Senate meeting can be circulated online. These
materials or information must be regarded as confidential unless stated otherwise.
Establishing group in an online platform is acceptable for disbursement of information
regarding meetings and decisions. It must be limited to senate members only in the online
group.
9. Amendments, Modifications and Variations
Special Senate Meeting
Special Senate Meeting are meeting called specifically to endorsed student examination
results. This meeting follows the validation process of examination results by the University
Academic Board. This meeting are called ad hoc and are not scheduled on regular basis.
Generally, the meeting is chaired by The Deputy Vice Chancellor of Academic Affairs with the
authorization of the Vice Chancellor. The secretary for this Special Senate Meeting shall be
the Registrar of the University College. There will not be review of minutes of meeting in this
meet.
Depending on situations, the Special Senate Meeting may be conducted online with the
permission of the Vice Chancellor.
95
Senate Meeting - Online
There is no provision for conducting the Senate meeting online unless it is deemed necessary.
Senate Resolution by Circulation
From time to time, the requirement for Senate resolution by circulation is deemed required
for various reasons. This can only be done with the approval by the Chairman, Vice Chancellor.
The minutes of this resolution shall be kept by the registrar and presented in the coming
Senate meeting. The passing of the resolution still follows decision by majority.
10. Document info
Document last review date: May 2022
96
SECTION 06 (II): UNIVERSITY BOARD OF GOVERNORS
TERMS OF REFERENCE
UNIVERSITY BOARD OF GOVENORS
UNIVERSITY BOARD OF GOVENORS
1. Introduction
The University Board of Governors (BOG) shall be the highest governing body of the University
College and, subject to the provisions of Act 555, Widad University College Constitution and
the company rules, shall be responsible for the strategic direction of the academic activities
of the University and required approval from Senate as described by Widad University College
Constitution.
2. The Term
The appointed person by the company shall be the official Chairman to the University BOG.
The terms of appointment are for minimum of 4 years.
Two ordinary members from Company Board of Directors, tenure of 4 years.
The Vice-Chancellor of Widad University College
Chief Operation Officer of Widad Education Sdn Bhd.
Two appointed members of Company with industrial experience deem fit to serve in the
board. (Appointment for period of 4 years.)
3. Membership
The BOG for Widad University College shall consist of: -
The university Board of Governors
viii. a chairman who shall be appointed by the Company BOD;
ix. 2 members of the Board of Directors of Company;
x. the Vice - Chancellor
xi. two persons from within or outside the University who, in the opinion of the
Registrar General, have the knowledge and experience which would be of
assistance to the Board of Governors.
xii. WESB Chief Operation Officer
xiii. The Registrar shall be the Secretary of the Board of Governors.
4. Role, Responsibilities and Power;
Role, Responsibilities and powers of the Board of Governors are as follows:
(1) The Board of Governors shall be the governing, policy making and monitoring
body of the University, and may exercise all the powers conferred on the
University save in so far as they are by this Constitution or the rules conferred
on some other Authority, body or on some other officer of the University.
(2) No resolution shall be passed by the Board of Governors relating to any matter
within the powers of the Senate, but the Board of Governors may transmit to
the Senate the Board of Governors’ opinion on any matter within the powers
of the Senate, for the Senate’s consideration.
97
(3) In addition to the functions and powers under subsection (1), the Board of
Governors shall—
(a) provide strategic planning-oversight of the educational character and
mission of the University;
(b) promote efficient and effective management and provide overall
review of university operations;
(c) develop links with the community, corporate sector and industry;
(d) foster global linkages and internationalization in relation to higher
education and research; and
(e) ensure the implementation of the University’s Constitution, laws and
policies and to ensure that every Authority, officer or committee keeps
within its or his powers and terms of reference.
5. Meeting
The chairman appointed to the University BOG cannot be substituted unless with the
permission of the Company BOG
The Registrar shall be the Secretary to the University BOG.
The Quorum of the University BOG shall be a minimum of 3 person including the Chairman.
All members are eligible to vote.
Minutes of meeting shall be circulated 1 week following adjournment of meeting
University BOG meeting shall be scheduled officially 2 times a year and seen in Widad
University Meetings Callendar. Tentatively;
Monday; 9.30am, Board Room
3rd week of June
3rd week of December
Subject to this Constitution, the Board of Governors may determine its own procedure.
6. Decisions
All members of University BOG has the right to make decisions on matters in contention at
the meeting. The final decision shall be based on voting. The majority votes from the meeting
quorum takes into account in any decision making.
6. Reporting
The Board of Governors reports to the Company Board of Directors
Reporting on the meeting shall be in the form of minutes. The Registrar shall be responsible
in preparing the minutes of meeting. And every minutes of meeting must be passed in the
following meeting unless issues are raised that require postponement of passing the minutes.
All minutes must be provided to the University BOG members one month prior to the meeting
scheduled.
7. Circulation of Information
Any materials or information relevant to the University BOG meeting may be circulated
online. These materials or information must be regarded as confidential unless stated
otherwise. Establishing group in an online platform is acceptable for disbursement of
information regarding meetings and decisions. It must be limited to members only in the
online group.
8. Amendments, Modifications and Variations
Special Senate Meeting
Special University BOG Meeting may be called by the Company and conducted at a place and
time scheduled by the Company BOG.
Depending on situations, the Special University BOG Meeting may be conducted online with
the permission of the Chairman.
98
SECTION 06 (III): UNIVERSITY ACADEMIC MANAGEMENT COMMITTEE
(AMCOM)
TERMS OF REFERENCE
UNIVERSITY ACADEMIC MANAGEMENT COMMITTEE (AMCOM)
1. Introduction
The University Academic Management Committee (AMCOM) shall be highest academic
management committee and, subject to the provisions of Act 555, Widad University College
Constitution and the company rules, shall be responsible for the strategic planning
deliberation, discussions and collective decisions made to be presented to the Senate for
approval. These include matters related to teaching and learning, new programme
development, examinations strategy, research, knowledge exchange, new policy, industrial
relations, staff recruitment, disciplines, standards operating procedures and quality
assurance of the academic work of the University.
2. The Term
• The appointed person by the company shall be the official Chairman to the University BOG.
The terms of appointment are for minimum of 4 years.
• Two ordinary members from Company Board of Directors, tenure of 4 years.
• The Vice-Chancellor of Widad University College
• Chief Operation Officer of Widad Education Sdn Bhd.
• Two appointed members of Company with industrial experience deem fit to serve in the
board. (Appointment for period of 4 years.)
3. Membership
The AMCom for Widad University College shall consist of: -
Widad University College Academic Management Committee (AMCom)
xv. The Vice Chancellor or his/her authorized officer as Chairman;
xvi. all Deputy Vice Chancellors
xvii. the Dean from all existing Faculty as appointed by the Vice-Chancellor
xviii. The Registrar shall function as the secretary to the committee or an appointed
person by the Chairman as special officer and secretary to the committee
xix. Chief Financial Officer – Ex-Officio member
xx. Head of Human Resource Department - Ex-Officio member
xxi. Chief Librarian - Ex-Officio member
xxii. Head of Laboratories - Ex-Officio member
xxiii. Head of Facilities - Ex-Officio member
xxiv. Head of IT Unit - Ex-Officio member
xxv. Legal Adviser - Ex-Officio member
xxvi. Head of Marketing - Ex-Officio member
xxvii. Head of International Office - Ex-Officio member
xxviii. The AMCom may from time to time invites any person, including any student,
coordinators, to attend the meetings of the Senate but shall not be entitled to
vote at the meetings of the Senate
99
4. Roles and Responsibilities
i. Planning and Priorities
To recommend to SENATE matters related to planning and priorities with respect to
the University's longer-term academic, financial, and facilities development.
ii. Units
f. To recommend to SENATE on the establishment and termination of Faculties,
Departments, Schools and Centers, and on mergers involving Faculties,
Departments, Schools or Centers. With respect to any proposal to terminate,
merge or reorganize a Faculty, the chairman of this committee will ensure that
the proposal placed before AMCom, is preceded with notification to the
respective Dean, provided with supporting documentation, and is given a
reasonable amount of time to take the matter to the Faculty.
g. To recommend to the SENATE on the assignment of priorities for the
establishment of new programmes, faculties, schools or unit, and on the
establishment, merger, or termination of programmes, support and ancillary
units.
h. To receive and discuss recommendations from the Vice Chancellor or other
university committees concerning reviews of campus units and to take
appropriate action.
iii. Facilities
c. To recommend to the SENATE on policy matters regarding the planning and
use of physical facilities.
d. To recommend to the SENATE on policy matters regarding the use of premise
owned or leased by the University.
i. To recommend to the SENATE on policy matters regarding standards, systems
and procedures for planning and designing physical facilities.
j. To recommend to the SENATE on matters regarding planning and use of
physical facilities where these facilities are deemed to have a significant
academic and/or financial impact on the University.
iv. Teaching and Learning
c. To recommend to SENATE on broad policy directions for excellence in
teaching and learning in a manner that ensures accountability of all Faculties
in this matter.
d. To receive and discuss advice and/or recommendations from the SENATE
and/or the company management committee (MANCO) on the Learning
Environment, when provided, and to take appropriate action.
v. Establishment/Termination of Academic Programs
e. To approve the establishment of new academic programs at WUC
f. To recommend to SENATE and/or to the University Council on the termination
of academic programs at WUC or those administered in cooperation with
other institutions.
g. To receive advice and comment from MANCO on any facilities-related matter
which may affect academic programs. This is done normally before an
academic program proposal is considered by AMCom. Facilities-related
100
matters may include requests for additional space or major new construction
projects.
h. Where additional funding and/or space is required to support the offering of a
proposed certificate and/or if, in the opinion of the SENATE the certificate
required Government approval, the MANCO would provide a recommendation
on the (proposed) initiative to AMCom. AMCom, in turn, would have the
SENATE final approval for the proposal in those cases where Government
approval of the certificate is not required; in cases where Government
approval is required, AMCom would provide recommendation on the proposal
to the (or delegate body).
vi. Name Changes of Faculties, Departments, and Divisions
a. To recommend to SENATE on proposals to change the names of Faculties.
b. To approve name changes of Departments and divisions
vii. Existing Undergraduate and Graduate Academic Programs:
- Extension and/or Substantive Revision of Existing Programs
- Revisions to or Extension of Existing Degree Designations
f. Major changes to existing undergraduate and graduate programs (eg, new
degree designation, new curriculum, new course codes) shall be submitted to
the SENATE following deliberation in AMCom.
g. Minor program changes are circulated for challenge internally at faculty level.
h. In cases where requirements are not clear if a change is major or minor, the
chairman of AMCom will decide.
i. The Chairman, after consultation with relevant Offices, committees or advisors
will place any proposal related to above matter before AMCom. AMCom has
the final authority to submit to senate for approval of such proposals.
j. When funding and/or space is required for new programs development or
program expansions the matters shall be deliberated at the MANCO level.
viii. Other
c. To recommend to the SENATE on any other matter deemed by AMCom to be
within the purview of its general responsibility.
d. To decide on any routine academic matters not already covered by other
university committees.
5. Meeting
• The quorum for any meeting of the AMCOM shall be one-third of the total members of
the committee including the Chairman/Vice Chancellor, but shall not include ex-officio
members of the committee.
• Subject to this Constitution, the committee may determine its own procedure.
• Minutes of meeting shall be circulated 1 week following adjournment of meeting.
• Members shall be informed at least three days before meeting is called.
• University AMCOM meeting shall be scheduled on twice a month basis;
• Tentative schedule would be; Friday, 9.00am, first and third week of the month.
• Venue: Senate Room
The words you are searching are inside this book. To get more targeted content, please make full-text search by clicking here.
ACADEMY POLICY 2022
Discover the best professional documents and content resources in AnyFlip Document Base.
Search
ACADEMIC POLICY - 2022 EDITION
- 1 - 50
- 51 - 100
- 101 - 150
- 151 - 200
- 201 - 250
- 251 - 300
- 301 - 350
- 351 - 400
- 401 - 450
- 451 - 500
- 501 - 509
Pages: