ACADEMIC POLICY - 2022 EDITION

451

II. Walau bagaimanapun sekiranya berlaku gangguan internet di platform
Widad Education Portal ketika peperiksaan sedang berlangsung, tempoh
masa tambahan boleh diberikan oleh Ketua Pengawas/Pengawas.
Tempoh yang diberikan mestilah memadai dan munasabah berbanding
implikasi masalah tersebut.

7. PEPERIKSAAN GANTIAN SECARA DALAM TALIAN
I. Kaedah pelaksanaan Peperiksaan Gantian secara dalam talian adalah
sama seperti pelaksanaan Peperiksaan Akhir Semester secara dalam
talian.

II. Pelajar perlu memohon untuk menduduki Peperiksaan Gantian secara
dalam talian melalui kelulusan Dekan/Pengarah seperti yang dinyatakan
di Kaedah-Kaedah Pengajian Tahun 2011 (Pindaan 2019).

III. Tertakluk kepada kelulusan Dekan/Pengarah, Peperiksaan Gantian
secara dalam talian boleh diadakan bagi kes-kes seperti berikut:

a) Pelajar yang tidak dapat menduduki Peperiksaan Akhir seperti
yang dinyatakan di Kaedah-Kaedah Pengajian Tahun 2011
(Pindaan 2019).; dan

b) Alasan lain yang dibenarkan oleh Dekan/Pengarah Fakulti.

8. PEPERIKSAAN ULANGAN KHAS SECARA DALAM TALIAN
I. Kaedah pelaksanaan Peperiksaan Ulangan Khas secara dalam talian
adalah sama seperti pelaksanaan Peperiksaan Akhir Semester secara
dalam talian.

II. Pelajar perlu memohon untuk menduduki Peperiksaan Ulangan Khas
secara dalam talian kepada fakulti/pusat seperti yang dinyatakan di
Kaedah-Kaedah Pengajian Tahun 2011 (Pindaan 2019).

9. PROSES KEMASUKAN DAN MODERASI (VETTING) BAGI MARKAH DAN GRED
I. Pemberian markah dan gred adalah mengikut Kaedah-Kaedah Pengajian
Tahun 2011 (Pindaan 2019).

II. Kemasukan markah dan gred adalah melalui Sistem Maklumat Pelajar
Bersepadu secara dalam talian dan luar talian.

452

III. Pengendalian Mesyuarat JK Moderasi Markah dan Gred di peringkat
Program dan Fakulti boleh dilakukan secara dalam talian seperti berikut:
a) Menggunakan platform teleconference atau mesyuarat dalam
talian menggunakan aplikasi seperti Google Meet, Cisco Webex,
Skype, dan lain-lain yang difikirkan selamat dan bersesuaian.

b) Setiausaha Senat hendaklah mencatat minit mesyuarat
sepanjang tempoh dalam talian tersebut.

IV. Sekiranya Perintah Kawalan Pegerakan telah tamat, JK Moderasi Markah
dan Gred boleh diadakan secara bersemuka tertakluk dengan mematuhi
prosedur operasi standard (SOP) oleh Majlis Keselamatan Negara (MKN)
dan Kolej Universiti Widad seperti perjarakkan sosial 1 meter, memakai
pelitup muka dan dibekalkan sanitizer bagi setiap ahli mesyuarat yang
hadir.

10. PERATURAN PELAJAR YANG MENDUDUKI PEPERIKSAAN SECARA DALAM TALIAN
I. Pelajar yang berdaftar suatu kursus layak menduduki peperiksaan.
Pelajar hendaklah merujuk slip peperiksaan yang dikeluarkan pada
minggu ke-12 pengkuliahan semester.

II. Pelajar hendaklah bersedia sebelum 15 minit sebelum peperiksaan akhir
bermula.

III. Pelajar boleh mengisi borang kehadiran peperiksaan di portal pelajar.

IV. Pelajar hendaklah bersendirian di satu ruang bilik atau kawasan yang
bersesuaian sepanjang tempoh masa menduduki peperiksaan akhir
sehingga selesai menjawab (tertakluk kepada peraturan peperiksaan
pelajar).

V. Pelajar hendaklah mematuhi peraturan peperiksaan iaitu tidak
menghubungi rakan melalui telefon atau sebarang alat komunikasi dan
tidak bercakap-cakap dengan seseorang semasa menjawab peperiksaan
dalam talian.

VI. Pelajar boleh meninggalkan platform peperiksaan dalam talian selepas
30 minit peperiksaan bermula setelah selesai menjawab soalan dengan
memastikan pengesahan kehadiran peperiksaan telah dibuat dan skrip
jawapan telah dimuat naik ke sistem tersebut. Pelajar tidak boleh

453

meninggalkan platform peperiksaan dalam talian 15 minit sebelum
peperiksaan tamat (Synchronize Assessment).

Setelah peperiksaan dalam talian tamat, pelajar hendaklah memastikan maklumat
pelajar/kursus di skrip jawapan adalah betul. Setelah itu, pelajar hendaklah memuat naik skrip
jawapan ke platform peperiksaan dalam talian dalam tempoh 10

454

SECTION 20(VII): EXAMINATION (Flow Chart) SOP

CARTA ALIRAN PROSEDUR KES PELAJAR MENIRU DALAM
PEPERIKSAAN

MULA
PELAJAR DISYAKI MENIRU

SEGERA MAKLUMKAN KEPADA KETUA PEGAWAS / SAKSI

BUAT CATATAN AKSI PELAJAR

SEMASA KEJADIAN

CATAT TIRU? KUMPULKAN SEMUA
MAKLUMAT BAHAN / NOTA
PELAJAR YANG

DITIRU

AMBIL KAD PELAJAR (YANG MENIRU)

TULIS LAPORAN (ISI BORANG)
ASINGKAN SKRIP PELAJAR YANG MENIRU / DITIRU
SERAHKAN KEPADA BAHAGIAN PEPERIKSAAN

AKHIR

455

SECTION 20(VIII): EXAMINATION (Form) SOP

BAHAGIAN PEPERIKSAAN
BORANG KES MENIRU/MEMBAWA NOTA SEMASA
UJIAN/PEPERIKSAAN

MAKLUMAT PELAJAR

Nama Pelajar __________________________________________________________

No. Pelajar : __________________No. Kad Pengenalan: _________________

Program : _________________________________________

Kod Program : __________________ Semester: ___________________________

BUTIRAN KESALAHAN

Dijumpai oleh:__________________________________________________________

Jenis kesalahan :_________________________________________________________
__________________________________________________________
___________________________________________________________

Tempat dijumpai __________________________________________________________

No. Meja : __________________ Bilik Peperiksaan: ____________________

Kursus : ________________________________________

Kod Kursus : __________________ Masa: ______________________________

**Bahan/nota (sekiranya ada) perlu dikepilkan dan ditandatangani oleh pelajar terbabit.

……………………………………… ………………………………………
Tandatangan Pelapor Tandatangan Ketua Pengawas

Tarikh: …………………………… Tarikh: ……………………………

456

TINDAKAN BAHAGIAN PEPERIKSAAN

Tandatangan Timb. Dekan/Timb. Pendaftar Tarikh :
…………………………..

457

SECTION 20(IX): EXAMINATION (Form) SOP

BAHAGIAN PEPERIKSAAN: BORANG PENGAKUAN STAF
UNTUK DIISI OLEH SEMUA STAF JABATAN PEPERIKSAAN

1. Nama Pegawai : 3. No. Kad Pengenalan:
2. No. Pekerja : 5. Tarikh Lantikan :
4. Jawatan :
6. Alamat Tetap :
7. No. Telefon :

8. Pengakuan :

1. Saya mengaku akan memastikan kerahsiaan dan keselamatan kertas peperiksaan
Kolej Universiti Widad semasa di bawah penjagaan dan kendaliaan saya.

2. Sekiranya berlaku kebocoran kertas peperiksaan Kolej Universiti Widad, saya akan
membuat laporan polis sekiranya diarahkan oleh pihak Ahli Lembaga Pengarah
Kolej Universiti Widad.

3. Saya juga faham bahawa segala maklumat rasmi yang saya perolehi sepanjang
perkhidmatan di Bahagian Peperiksaan atau mana-mana bahagian yang berhubung
kait dengannya adalah milik Kolej Universiti Widad dan tidak akan membocorkan,
menyiarkan atau menyampaikan, sama ada secara lisan atau bertulis kepada
sesiapa dalam apa jua bentuk tanpa kebenaran Ahli Lembaga Pengarah Kolej
Universiti Widad.

4. Dokumen perjanjian (Dasar dan Tatacara Kolej Universiti Widad-Majikan/Staf)
adalah menjadi rujukan.

Disaksikan oleh :

(TANDATANGAN STAF) (PENGARAH SUMBER MANUSIA)
Tarikh : Cop :
Tarikh :

Disahkan oleh :

________________________________________

(KETUA EKSEKUTIF)

Cop : ______________

Tarikh : ____________________________

458

SECTION 20(X): EXAMINATION (Form) SOP

BAHAGIAN PEPERIKSAAN
BORANG PENGAKUAN STAF
UNTUK DIISI OLEH SEMUA *STAF YANG TERLIBAT DALAM PEPERIKSAAN
*sila lampirkan bersama surat lantikan jawatan

1. Nama Pegawai :

2. No. Pekerja : 3. No. Kad Pengenalan :
(HP) :
4. Jawatan :

5. Tarikh Lantikan :

6. Alamat Tetap :

7. No. Telefon : (R) :

8. Pengakuan :

1. Saya mengaku akan memastikan kerahsiaan dan keselamatan kertas peperiksaan Kolej
Universiti Widad semasa di bawah penjagaan dan kendaliaan saya.

2. Sekiranya berlaku kebocoran kertas peperiksaan Kolej Universiti Widad, saya akan
membuat laporan polis sekiranya diarahkan oleh pihak Ahli Lembaga Pengarah Kolej
Universiti Widad.

3. Saya juga faham bahawa segala maklumat rasmi yang saya perolehi sepanjang
perkhidmatan di Bahagian Peperiksaan atau mana-mana bahagian yang berhubung kait
dengannya adalah milik Kolej Universiti Widad dan tidak akan membocorkan, menyiarkan
atau menyampaikan, sama ada secara lisan atau bertulis kepada sesiapa dalam apa jua
bentuk tanpa kebenaran Ahli Lembaga Pengarah Kolej Universiti Widad.

4. Dokumen perjanjian (Dasar dan Tatacara Kolej Universiti Widad-Majikan/Staf) adalah
menjadi rujukan.

Disaksikan oleh :

(TANDATANGAN STAF) (PENGARAH SUMBER MANUSIA)
Cop :
Tarikh : Tarikh :
Disahkan oleh :
______________________________________

(KETUA EKSEKUTIF)
Cop :______________________________

Tarikh : ______________________________

459

SECTION 20(XI): EXAMINATION (Form) SOP

BAHAGIAN PEPERIKSAAN

*UNTUK DIISI OLEH PELAWAT BILIK KEBAL

1. Nama Pegawai : 3. No. Kad Pengenalan :
2. No. Pekerja :
3. Jawatan :

4. Jabatan /
Bahagian / Unit :

5. Alamat Tetap :

6. No. Telefon : (R) : (HP) :

7. Pengakuan :

1. Saya mengaku melakukan lawatan hanya bagi tujuan rasmi seperti yang termaktub dalam
arahan yang dikeluarkan oleh pihak berkenaan.

2. Saya juga faham bahawa segala maklumat rasmi yang saya perolehi sepanjang lawatan di
Bilik Kebal Peperiksaan atau mana-mana bahagian yang berhubung kait dengannya adalah
milik Kolej Universiti Widad dan tidak akan membocorkan, menyiarkan atau menyampaikan,
sama ada secara lisan atau bertulis kepada sesiapa dalam apa jua bentuk tanpa kebenaran
Ahli Lembaga Pengarah Kolej Universiti Widad.

Disaksikan oleh :

(TANDATANGAN PELAWAT) (PENOLONG PENDAFTAR BAHAGIAN PEPERIKSAAN)
Cop :
Tarikh : Tarikh :

Disahkan oleh :
___________________________________________

(KETUA EKSEKUTIF)
Cop : _________________________________

Tarikh :____________________

460

SECTION 20(XII): EXAMINATION (Form) SOP

KEHADIRAN PENGAWAS PEPERIKSAAN
(Borang Kehadiran Pengawas)

BIL TARIKH NAMA PENSYARAH PROGRAM KOD WAKTU MASA T.T MASA T.T
NAMA PENSYARAH TAMAT
1 KURSUS PEPERIKSAAN HADIR
2
3 PROGRAM KOD WAKTU MASA T.T MASA T.T
4 TAMAT
5 KURSUS PEPERIKSAAN HADIR
6
7
8
9
10
BIL TARIKH

1
2
3
4
5
6
7
8
9
10

461

SECTION 20(XIII): EXAMINATION (Form) SOP

BORANG PENGHANTARAN BAHAN BERCETAK

NAMA PENSYARAH : ______________________________________
______________________________________
PROGRAM : ______________________________________
(sila tanda ‘√’ pada petak berkenaan)
JABATAN :

PERKARA BERKAITAN :

Soalan Peperiksaan/ Ujian / Common Test
Kuiz (1 / 2 / 3- sila bulatkan)

JUMLAH SALINAN Latihan / Amali

: --------------------------------------------

Disemak oleh; Disahkan oleh;

----------------------------------- -----------------------------------
Koordinator Program / K. Jab. Timbalan Dekan/Peng. Prog.

Tarikh : Tarikh :
------------------------- -------------------------

Cop : Cop :
------------------------- -------------------------

i)sila sertakan salinan asal soalan/kuiz/latihan yang berkaitan bersama borang ini.
ii)sila hantar salinan asal (master copy) selewat-lewatnya 7 hari sebelum tarikh penggunaan

462

SECTION 20(XIV): EXAMINATION (Form) SOP

RAYUAN MENYAMBUNG PENGAJIAN

Nama Pelajar (Sila isi borang dalam tiga (3) salinan)
No. Matrik : _______________________________________________
Kod Program : __________________ No. K.P: ___________________
Nama Program : __________________
Semester : _______________________________________________
Alamat Tetap : __________________ No. Telefon: ________________
: _______________________________________________

_____________________________________________________
_____________________________________________________

Status Pemberhentian: GPA : ___________ CGPA: ___________
Salian dokumen yang perlu disertakan:
i) *Salinan Penyata Keputusan Peperiksaan

ii) *Surat sokongan dari Koordinator Program Untuk Kegunaa*(nsiBlaathaangdiaan‘√R’)ekod & Sistem
Maklumat

Untuk Kegunaan Kolej Universiti KEPUTUSAN PERMOHONAN

ULASAN TIMBALAN DEKAN Diluluskan
Sokong / Tidak Sokong*
Tidak diluluskan
…………………………………………
Tandatangan dan cop rasmi …………………………………………
Tandatangan dan cop rasmi Timb.
*Sila potong yang tidak berkenaan Pendaftar Bhg. Rekod & Sistem Maklumat

463

SECTION 20(XV): EXAMINATION (Form) SOP

RAYUAN SEMAKAN KEPUTUSAN PEPERIKSAAN

APPEAL APPLICATION FORM

Nama Pelajar Please fill up this form in four (4) copies

Student Name : _______________________________________________

No. Pelajar : __________________ No. K.P : ___________________

Student Number I.C Number

Kod Program : __________________

Programme Code : _______________________________________________

Nama Program : __________________ No. Telefon : ________________

Programme Name Telephone Number

Semester : _______________________________________________

Semester _____________________________________________________

Alamat Tetap

Permanent Adress

_____________________________________________________

Untuk Kegunaan Pejabat [sila isi salinan borang yang baru sekiranya bilangan kursus lebih dari tiga (3)]

For office use only [please use a new form if total courses is more than three (3)

No. KOD KURSUS NAMA KURSUS

Num. Course Code Course Name

Sila sertakan bayaran RM 50 (Wang Pos) bagi setiap satu (1) kursus

Please enclose payment (MR 50) through Postal Order by each one (1) course

Sila lampirkan salinan Penyata Keputusan Peperiksaan terkini (disahkan oleh Koordinator Program)

Please attach the latest Examination Result Slip (approval from Coordinator Programme)

KEPUTUSAN RAYUAN

Result of Plea

KOD KURSUS GRED LAMA GRED BARU GPA LAMA GPA BARU

Course Code Previous Grade New Grade Previous GPA New GPA

……………………………………. …………………………………………
Tandatangan & Cop Rasmi Tandatangan & cop rasmi

Signature & Official Stamp Signature & Official Stamp

Timbalan Dekan Timbalan Pendaftar Peperiksaan &
Dokumentasi

Deputy Registrar of Examination &
Documentation

464

SECTION 20(XVI): EXAMINATION (Form) SOP

CHECKLIST: EXAMINATION QUESTIONS SUBMISSION

Please check the items below during submission of exam questions paper to Exam Dept

Examination : ___________________ Program : ________________
Semester : ___________________ Group : ________________
Date of Exam : ___________________ Subject : ________________
No of Sets : ___________________

No Items to check and observe Yes No
1 The right exam format is used.

2 The following items are stated correctly:
a) program name
b) subject name and code
c) semester/group
d) duration of test/exam
e) instructions to candidates
f) pages are numbered correctly

3 Attached the following items together with the exam papers
a) marking scheme (Paper 1 & Paper 2)
b) 1 set of hard copy of the question papers
c) soft copy of question papers
d) shaded OMR answer sheets (MCQ and True/False)
e) Exam question preparation & verification form

Submitted By: Checked & Received By:

……………………………………….… …………………………………..
Name & Signature Name & Signature of Exam Staff

Date : Date

465

SECTION 20(XVII): EXAMINATION (Form) SOP

EXAMINATION QUESTION PREPARATION & VETTING VERIFICATION
FORM (CHECKLIST)

(This form is to be filled by the respective Lecturer, Program Manager/ Course
Coordinator and verified by the Faculty Dean. Please complete one form for each

subject.)

Exact Name of Academic Program: _____________________________________________________
Exact Name of Subject: ________________________________________________________________
Subject Code: __________________________________
Exam date: ____________________________________

I have checked all exam questions for the above subject and have found the following:
All of the exam questions have been prepared in English and they are in good order in terms of spelling,
grammar, tenses, vocabulary and sentence structure.
All the exam questions conform to the content requirement of the curriculum.
All the exam questions fulfill the learning objectives of the subject.
All the exam questions contain accurate information on the subject.
All the exam questions have been prepared with the “right” level of difficulty for the subject and program
level.
All the exam questions can easily be understood by our group of students.
All the exam questions are accompanied by sufficient information (pictures, photos, images, charts, tables
and other forms of illustrations) if required to help students answer the subject matter.
The exam questions have gone through Microsoft Word Spell Checker.
Allocation for marks for each question is reasonable & the total marks add up to specified total.
There are no repeated questions within this paper.
I have submitted the question paper on time.
The TOS for the program concerned has been used as a guideline in question paper preparation.

466

SOP
01(02)
Page 2

LEVEL I:
I fully certify that the exam paper has been prepared by me using WUC assessment guideline and it is of academic
standard required for this program.

Signature of Lecturer: _______________________________________________________
Full Name of Lecturer: ______________________________________________________
Date: ___________________________________________

PLEASE SUBMIT A COPY OF THIS FORM TO THE DEAN’S OFFICE UPON SIGNING AT LEVEL 1.

LEVEL 2:
Based on my expertise, I fully endorse the exam questions for the above subject. I am fully aware that by endorsing
these exam questions, I am actually certifying that the exam questions are fit for the purpose of assessment for
the subject.

Signature of Program Manager (HEAD OF VETTING COMMITTEE): __________________________
Full Name of Program Manager (HEAD OF VETTING COMMITTEE): _________________________
Date: ___________________________________________

LEVEL 3:

As the Dean of the Faculty of _______________________ I would like to verify that the above endorsement is in
proper order. I understand that by this verification, I am taking the responsibility and accountability that the
academic quality of the exam questions is of the standard that is set for the subject and the academic program.

Signature of Faculty Dean: _____________________________________________
Full Name of Faculty Dean: ____________________________________________
Date: ___________________________________________

467

SECTION 20(XVIII): EXAMINATION (Form) SOP

Intake : ……………….….…… Date reported : ………….…………...

CLASHES FORM FOR FINAL EXAMS / RESIT EXAMS
THREE SUBJECTS IN ONE DAY / TWO SUBJECTS AT THE SAME TIME

Student’s Name _________________________ I.C. No /I.D No. :______________

Program :
__________________________________________________________________________

Contact No. : ______________________________ Parent’s Contact No.:_______________

Reference: Three or more subjects in one day / two subjects at the same time

Subjects affected:

NO. SUBJECT CODE/ SUBJECT NAME DATE OF EXAM TIME VENUE

1.

2.

3.

4.

Other subjects’ student is taking in the same session: TIME VENUE
NO. SUBJECTCODE/ SUBJECT NAME DATE OF EXAM
1.
2.
3
4.
5.

Received by : Date :

(Name)

For Exam Department
Please tick (√)

No action is needed
Actions taken are as listed below:

Time table has been changed

…………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………
………………………………………………………………………

468

SECTION 20(XIX): EXAMINATION (Form) SOP

MUTUAL EXCHANGE OF INVIGILATION DUTY

Invigilator who is unable to invigilate:
Name: ____________________________________Contact number: ________________

Substitute invigilator:

Name: _____________________________________Contact number: ________________

_____________________ ______________
(Signature) (Date)

Program/Intake Subject Code Date Time Exam Venue

Approved by _____________________________on ______________________________

(Stamp and signature of Dean) (Date)

Please return this form to the Exam Dept. 3 days before the exam commencement date.

--------------------------------------------------------------------------------------------------------------
For Exam Dept use

Form received by: ____________________________ on __________________
(Name) (Date)

Action taken by : ____________________________ on __________________
(Name)

469

SECTION 20(XX): EXAMINATION (Form) SOP

INVIGILATOR REPORT FORM

INVIGILATION REPORT
1 PROGRAMME
2 INTAKE
3 SEMESTER
4 DATE
5 TIME
6 VENUE
7 SUBJECT CODE
8 SUBJECT NAME
9 NUMBER OF

QUESTION PAPERS
10 NUMBER OF

CANDIDATES
11 ABSENTEES

12 ACTUAL NUMBER OF
CANDIDATES

REPORT (IF ANY)

SIGNATURE: SIGNATURE:
NAME OF INVIGILATOR: NAME OF INVIGILATOR:
CONTACT NBR : CONTACT NBR :

470

SECTION 20(XXI): EXAMINATION (Form) SOP

OATH OF SECRECY
I, ………………………………………………………………………………… solemnly agree,
as required by my duty as an invigilator to keep in complete secrecy and
confidence all information pertaining to examinations that are run by
Widad University College

Signature: ……………………………..

Name: ______________________

I/C No/PP No ______________________

Date: ______________________

In the presence of:

Signature: ……………………………..
Name: ______________________
I/C No/PP No: ______________________
Date: ______________________

471

SECTION 20(XXII): EXAMINATION (Form) SOP

EXAMINATION SUSPECTED ACADEMIC DISHONESTY REPORT FORM

INTAKE: ___________________ SEMESTER : __________________

Part A: ID No:
Name of Student: Programme:
Subject Code: Venue:
Date and Time:
Name Of Invigilator: Signature (Witness) :
Name of Witness:

*Use one form for each student

INSTRUCTIONS FOR INVIGILATORS:

1. Complete the report on the reverse side and ask the student concerned to sign.

2. Allow the student to finish the examination and then ask him/her to contact the Program

Manager of the relevant faculty/program by the next working day after the exam.

3. Upon completion of this report, ensure portion of STUDENT COPY is given to the student SOP
4. Please return this form to Exam Department after the invigilation session. 04
Page 2

Part B:
REPORT
(i) Salient details of the case: (E.g., the method used in cheating, the approximate time

with the respect to the exam period when case was detected, etc)
__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

(ii) Evidence (e.g.: materials taken from the student etc):
__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

____________________________ _____________________
(Signature of the Student) Date

472

SOP
04
Page 3

Part C :

FACULTY COPY

(iii)
I am aware of the charge posted to me and I understand that I will be required to attend the
hearing called by the Facultyl regarding the above incident.

I have to see the Program Manager/ Course Coordinator within 3 working days to obtain the
date and time of the hearing. I understand that if I do not attend the above hearing, the faculty
will make the final decision deemed appropriate in my absence.

Name of Student: __________________________ ID No/PP: ___________________
Address:___________________________________________________________________
Contact No: ______________________ Parent/Guardian Contact No: ______________
Signature: _________________________ Date/Time: ________________________
************************************************************************

STUDENT COPY

(This copy is to be given to the student concerned)

I am aware of the charge posted against me and I understand that I will be required to attend
the hearing called by the Faculty/ School regarding the above incident.
I have to see the Program Manager within 3 working days to obtain the date and time of the
hearing. I understand that if I do not attend the above hearing, the Faculty/School will make
the final decision deemed appropriate in my absence.

Name of Student: ___________________________ ID No/PP: ____________________

Address:__________________________________________________________________

Contact No: _________________ Parent/Guardian Contact No ___________________

Signature: __________________________ Date/Time: ____________

473

SECTION 20(XXIII): EXAMINATION (Form) SOP

APPEAL FOR REVIEW OF ANSWER SCRIPTS
(To be made within 1 week after results are released)

To: HOD EXAM DEPARTMENT
From:
IC/ID No:
Program:

SUBJECT SUBJECT CODE FACULTY SEMESTER INTAKE GRADE

Reason for appeal:

____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________

I have made a payment of RM 100 .00 per subject for the review and attached is the official
receipt from A&R.

SIGNATURE:________________________________

DATE: ______________________________ SOP 08
Page 2

474

…………………………………OFFICIAL USE ONLY………..………………………..
To be completed by Exam Dept Staff. To be completed by the faculty

Receipt No. and Date: Remarks by the Dean/HOD:
Date Received: Second Marking (please circle)

Signature of Exam Dept Staff: YES / NO

Date sent to Dean/HOD: Signature:
Name & Signature of Recipient Stamp:

Date:
Outcome of Review:

475

SECTION 20(XXIV): EXAMINATION (Form) SOP

To:
IC/ID No:

RE: REVIEW OF FINAL EXAM GRADES SOP 08
Page 3

We would like to inform you that after rechecking your answer scripts, the following grade(s)
is/are confirmed:

NO. SUBJECT CODE ORIGINAL GRADE NEW GRADE

1.

2.

3.

* A copy of the updated final exam result slip is enclosed

Prepared by Exam Dept Staff:

…..………………………………….. …………………………
Date:
(Name: )

Verified by:

……………………………………. …………………………..
Head of Exam Department Date:

476

SECTION 20(XXV): EXAMINATION (Form) SOP SOP 08
Page 4
AMENDMENT OF GRADE FORM
Name:
ICID No.:
Program:
Subject Code / Classcode:
Date:

COMPONENT

COURSEWORK FINAL TOTAL GRADE
MARKS
MARKS MARKS

ORIGINAL
CHANGED

Reason for change / no change (please specify). (*To be filled by Examination Dept. Staff)

I have weighed my recommendations against the grade distribution of the candidates for this

course. My recommendations will not be unfair to other candidates’ answer scripts

Reviewed by: Change authorized by:

________________________ _________________________ __
Name of lecturer Dean of Faculty

() ()

Date: _________________ Date: ______________

Confirmed by Chairperson University Examination Board:

Name: ___________________________________________________________

Signature: _________________ Date:

Grade entry by: ____________________________ Date: _________________

( Name : )

Verified by: _______________________________ Date: _________________

Head of Examination Department

477

SECTION 20(XXVI): EXAMINATION (Form) SOP

RESIT EXAMINATION REGISTRATION FORM

Program

Name of Program: …………………………………………………………….

Intake : ……………………………………………………………..

Student Particulars

ID No : …………………………………………….. IC/ID NO: ………………………………………

Name : ……………………………………………………………………………………………………………………………....

Address: ……………………………………………………………………………………………………………………………....

Postcode: ………………………………………….. City: ……………………………….......................

SuCbojnetaccttsNtoo: …R…es…it………………………………… Sponsorship ……………………………………..

Subject (s) Subject Code Grade

1. ………………………………………………… ………………………………………………………………..

2. …………………………………………….….. ……………………………………

3. ………………………………………….…….. …………………………………….

4. ………………………………………………… ……………………………………

Terms & Conditions
1: RM 100 administration fee is charged per Subject.
52.: The decision of the resit exam result from the University Examination Board is FINAL.
3: All payments are neither refundable nor transferable.

Agreement to Terms & Conditions

I, …………………………………………………………………………………………., IC/ID NO …………………………. …
hereby understand and agree by the terms and conditions stated above.

…………………………………..…..

Signature Date:

____________________________________________________________________________

_____________________

For Office Use

Receipt No : ……………………......................... Attended by: …………………………..

Date : ……………………………………. Signature: …………………………..

Updated in Student Ledger by:

Signature : ……………………………………

Date : …………………………………….

478

SECTION 20(XXVII): EXAMINATION (Form) SOP

REPEAT SUBJECT FORM
TO : THE REGISTRAR

ADMISSION & RECORDS DEPT. (A & R)

STUDENT PARTICULARS

Name: _____________________________________________________________
IC / ID: _______________________________________________________
Intake: _____________________________________________________
Program: ___________________________________________________
Current Semester: __________________________________________________
Status: ___________________________________________________

SUBJECT (S) TO BE REPEATED Subject Code Grade Obtained
Nos. Subject Name

Prepared by : Acknowledged by : Verified by : Received by :

Exam Dept. staff HOD Exam Dept Program Record Office:
() (
Date: Date: ) Manager/Coordinator ( )

( ) Date:

Date:

479

Action to be taken by Record office

No Subject Name Subject Code Intake New Commencement:
Semester Class Start Fees

Date

Attended by: Acknowledged by: Verified by :

__________________________ ________________________ _________________________
__ ______ _____
Scheduler A&R Student Manager A&R
() () ()
Date Date: Date:

480

SECTION 20(XXVIII): EXAMINATION (Form) SOP

DECLARATION OF MARKING
(EXTERNAL EXAMINER)

SUBJECT: ________________________ PROGRAMME: ________________

SUBJECT CODE: ________________ SEMESTER: ________________

YEAR: ________________

In my professional opinion and view, I _________________________________confirm that the
subject of the above examination has been marked in accordance to the marking scheme
attached with the scripts.

** I also wish to take this opportunity to report on the following matters:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
_______________________________________________________________

Name: ________________________ Date : _____________________
Signature: _________________________

481

SECTION 20(XXIX): EXAMINATION (Form) SOP SOP 12(02)

MARK REGISTER FOR EXTERNAL EXAMINERS

SUBJECT : ______________________ PROGRAM :______________________

SUBJECT CODE : _____________________ SEMESTER :______________________

YEAR : ______________________

NO ID/PP NO Marks by Examiner Marks by Second Marks by External

Marker (if any) Examiner

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Comments:
…………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………….

NAME : __________________________
SIGNATURE : __________________________
DATE : __________________________

482

SECTION 20(XXX): EXAMINATION (Form) SOP

MARK REGISTER FOR USE IN SECOND MARKING AND/EXTERNAL MARKING

SUBJECT : ________________ PROGRAM :________________
SEMESTER :________________
SUBJECT CODE : ________________

YEAR : ________________

NO IC/ID NO Marks by Examiner Marks by Second Marks by External

Marker (if any) Examiner

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Comments:

…………………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………….

NAME : __________________________

SIGNATURE : __________________________

DATE : __________________________

483

SECTION 21: ACADEMIC PROMOTION

ACADEMIC PROMOTION - GUIDELINE
WIDAD UNIVERSITY COLLEGE

Academic promotion;
means a change in job title, but may also be used to progress beyond a salary bar or to apply
for additional increments within some salary scales. Matters related to salary increment will be
under the digression of Human Resource Department and the salary scale will not be discuss
here.

Introduction
For the Widad University College to achieve its vision and missions with an international
reputation for excellence it must maintain a level of academic discipline and achievement that
is respected world-wide. The manner in which the University College bestows academic titles
must be rigorous to ensure that the holder of that title is able to command the respect of their
peers. The contribution of the individual academic to the quality of teaching and learning as
well as research will provide the basis on which both their reputation and the University’s be
judged. It is important that Widad University College has the processes in place to support the
academic development of its staff. Hence this guideline is produced for the purpose.

To apply for an academic promotion, you make an official application that describes how you
meet the specific criteria for promotion to a higher grade. The promotion process is also
reflective of the annual academic appraisal reviews.

Widad University College Academic Positions
There are several positions available in the university hierarchy. These are;

1. Professor / Clinical Professor
2. Associate Professor / Clinical Associate Professor
3. Senior Lecturer
4. Lecturer

These are irrespective of the academic management positions that are on appointment basis
rather than a promotional exercise. And this includes the Vice-Chancellor post, the deputy Vice
Chancellors, the Deans, Deputy Deans, Programme Managers and Coordinators.

To help delineate the various positions offered in the promotions, a clear description of the
position’s job description is required for the understanding of the applicants and the assessors.
This job descriptions of the various positions will help the applicant understands the general
expected duties of the position applied.

484

Position Job Descriptions and Requirement
1. Professor
Responsibilities:
• Developing curricula and delivering course material.
• Conducting research, fieldwork, and investigations, and writing up reports.
• Publishing research, attending conferences, delivering presentations, and
networking with others in the field.
• Traveling to other universities or academic settings to participate in learning
opportunities and gain experience.
• Participating in committee, departmental, and faculty meetings.
• Providing training and mentoring to lecturers.
• Reviewing methods and teaching materials and making recommendations for
improvement.
• Assisting with student recruitment, interviews, and academic counseling sessions.
• Contributing to the creation of an environment that promotes growth, equality,
and freedom of speech.
• Assisting in Marketing activities of WESB, University College and Widad Skills.
• Participating in student activities and activities involving Student Affairs
Department.

Professor Requirements:
• A Ph.D. in the relevant field or Master’s in a clinical specialty
• 5-10 years of experience teaching in an academic setting.
• Published articles and proven experience as an academic.
• Strong teaching and mentoring skills.
• Excellent presentation, and written and verbal communication skills.
• A sound understanding of and passion for subject matter.
• Willingness to work long hours, and travel frequently.
• A growth mindset and excellent networking abilities.

2. Associate Professor
Associate Professor Responsibilities:
• Developing and delivering course material, curricula, and syllabi.
• Assisting with the training and recruitment of new lecturers and Professors.
• Conducting research, publishing papers, and attending conferences.
• Attending academic events and networking with other researchers and field
experts.
• Supervising, advising, and mentoring lecturer and graduate students.
• Participating in faculty and departmental meetings.
• Shortlisting, interviewing, and selecting students for graduate programs.
• Organizing guest seminars and faculty events where students can interact with
established industry professionals.

485

• Traveling to other higher education settings to gain experience and expand
networks.

• Writing proposals to secure research funding.
• Assisting in Marketing activities of WESB, University College and Widad Skills.
• Participating in student activities and activities involving Student Affairs

Department.

Associate Professor Requirements:
• A Master’s or Ph.D. in the relevant discipline.
• Extensive experience teaching in an academic setting.
• Proven academic prowess.
• Excellent research, teaching, and presentation skills.
• Willingness to engage with a range of professionals and students.
• Dedication to excellence in their field.
• A professional attitude and great work ethic.

3. Senior Lecturer
Lecturer Responsibilities:
• Preparing and delivering lectures, tutorials, workshops, and seminars.
• Developing curricula and course material that can be used across a number of

platforms.
• Collaborating with other academics and lecturers to improve teaching methods

and expand knowledge base.
• Setting and grading assignments, tests, and exams.
• Conducting research, and writing papers, proposals, journal articles, and books.
• Attending and participating in meetings, conferences, and other events in and

outside of the institution.
• Participating in training opportunities and initiatives at the institution.
• Providing support to students and other colleagues.
• Staying current by reading widely and producing published work in the field.

Lecturer Requirements:
• A Ph.D. or Master’s degree in the relevant discipline.
• Minimum of 5 years of previous teaching experience.
• Published work would be advantageous.
• Ability to inspire students with their passion.
• Flexibility, resilience, and willingness to work long hours.
• Strong interpersonal, presentation, and written and verbal communication
skills.

4. Lecturer
Lecturer Responsibilities:

• Preparing and delivering lectures, tutorials, workshops, and seminars.

486

• Developing curricula and course material that can be used across a number of
platforms.

• Collaborating with other academics and lecturers to improve teaching methods
and expand knowledge base.

• Setting and grading assignments, tests, and exams.
• Conducting research, and writing papers, proposals, journal articles, and books.
• Attending and participating in meetings, conferences, and other events in and

outside of the institution.
• Participating in training opportunities and initiatives at the institution.
• Providing support to students and other colleagues.
• Staying current by reading widely and producing published work in the field.
• Assisting in Marketing activities of WESB, University College and Widad Skills.
• Participating in student activities and activities involving Student Affairs

Department.

Lecturer Requirements:
• A Ph.D. or Master’s degree in the relevant discipline.
• Minimum of 5 years of previous teaching experience.
• Published work would be advantageous.
• Ability to inspire students with their passion.
• Flexibility, resilience, and willingness to work long hours.
Strong interpersonal, presentation

A. Guideline Objectives

This promotion exercise requires procedures that involves completing application forms and
interview. This guide is prepared to achieve the following objectives which are to:

1. ensure that the promoted academic staff is suitable for the position not only in terms
of qualification and experience but also in terms of personal and professional attributes.

2. match and synergise the selection of candidates to the “desired” WUC academic profile.
3. establish an academic promotion and selection process.
4. systematize the academic promotion exercise.

B. Assessment Instrument
Assessment of Criteria for Promotion- categories and Descriptors
1. Area of assessment will comprise of these following achievements in competencies;
a. Competence in teaching, assessment and curriculum development
b. Competence in research and/or commercialisation and scholarship activities
c. Competence in service to the University, including management and the
community
d. Competence in advancing professional practice

487

Each of this category will be sectioned into sub divisions based on their specific descriptions.

Competencies Achievements at various positions. Self report

No Competency Area Competencies Describe

Achieved

Lecturer to Associate Professor

Competence in teaching, assessment and

curriculum development

Competence in research and/or advancing

professional practice and/or commercialisation

and scholarship activities

Competence in service to the University, including

management and the community

Senior Lecturer to Associate Professor
Competence in teaching, assessment and
curriculum development
Competence in the advancement of knowledge
and/or advancing professional practice and/or
commercialisation
Competence in service to the University, including
management and the community
Competence in advancing professional practice
Competence in service to the University

Associate Professor to Professor
Competence and sustained outstanding leadership
in teaching, assessment and curriculum
development
Competence and outstanding leadership in
research and/or advancing professional practice
and/or commercialisation.
Competence in advancing professional practice
Competence and sustained outstanding leadership
in service

You must demonstrate that you meet the key criteria for promotion to or within the
position sought. The performance standards you are required to meet are outlined in
the application form self-assessment.

Remember that you do not need to meet all the criteria nor are you limited to the
criteria on the list – it is a pick list for your consideration. Note that some activities that
you describe in your application may fall into different categories of work. It is important

488

that you consider the appropriate category and do not 'double-count' items in your
application.

Simplifying the criteria required for the various positions applied;
Competencies expected (HCE: High Competencies Expected, MCE: Moderate
Competencies Expected, LCE: Least Competency Expected)

Lecturer to Senior Lecturer
Competence in teaching, assessment and curriculum development

a. contact teaching of all kinds; - HCE
b. distance teaching activities where relevant; - HCE
c. the assessment of student learning; - HCE
d. the design of sessions and materials; - HCE
e. collegiality within team teaching situations; - HCE
f. academic and pastoral contact with individual students; - HCE
g. remedial work; - HCE
i. management activities; - MCE
j. course and programme design and construction; - MCE
k. development and implementation of quality assurance methods in teaching
and assessment; - HCE
m. provision of course advice as a recognised and trained advisor; - LCE
n. the publication of a text-book within the applicant’s discipline; - LCE
o. the design and implementation of innovation in assessment, curriculum or
pedagogy, either individually or collectively; - LCE
p. use of technologies to facilitate distance teaching, learning and course
implementation; - HCE
q. research into teaching; - LCE
r. contribution to the University’s internationalisation goals, e.g., recruitment,
support and effective teaching of international students: - MCE

Competence in research and/or advancing professional practice and/or
commercialisation and scholarship activities
Outputs

a. knowledge and/or the advancement of artistic, technical or advancing
professional practice; MCE
b. individual and/or group research which results in publication and
dissemination in scholarly and professional journals, monographs, refereed
electronic journals and other avenues of publication. HCE
c. applied and contract research, intellectual property licensing and spin off
companies; resulting in scholarly advances in a field of knowledge. It is expected
that the scholarly nature of such work can be independently verified; LCE
d. significant creative contributions in the area; MCE
e. design and/or design artefacts as demonstrated by prizes or other public
recognition such as exhibitions in or acquisition by national or international

489

institutions, inclusion as a finalist in national or international design
competitions; LCE
f. successful transfer of knowledge/technology for commercialisation of
research or adoption by industry of new standard practice; LCE
g. instances of significant artistic, technical or professional performance; LCE
h. scholarly contributions to teaching, assessment and curriculum development,
e.g., research into teaching and/or the publication of textbooks, scholarly
articles or commentaries on various aspects of teaching. MCE
Peer Esteem
i. research related prizes, awards, honours, fellowships; LCE
j. being awarded nationally or internationally competitive external research
grants; LCE
k. continuing engagement in a scholarly field, evidence of which might include
editorship of journals and other publications, and key-note roles in conferences
or meetings; LCE
l. ability to attract graduate students or to sponsor students into higher-level
research qualifications, positions or opportunities because of his or her research
reputation; MCE
m. research-related citations and favourable review; MCE
n. being invited to address companies about applications of research; LCE
o. being awarded industrial research grants. LCE

Contributions to the Research Environment
p. contribution to the development of research students, to new and emerging
researchers, and to a vital high quality research environment; LCE
q. continuing engagement in a scholarly field, evidence of which might include
activities of dissemination to other members in the field such as preparation of
position papers or responses on behalf of scholarly associations and/or requests
to run information or training sessions for the government, professions or
industries, etc; LCE
r. continuing engagement in a professional, technical or artistic field. Evidence
here will often be based on practical consultancy activity where there is a
demonstrated application to the areas of teaching and/or research, but may
appropriately include such activities of dissemination to other members in the
professional, technical or artistic field as key-note roles in conferences or
meetings, preparation of position papers or responses on behalf of professional,
technical or artistic associations etc; LCE
s. contribution to the University’s internationalisation goals, e.g., international
collaborations in research, advancing professional practice and scholarly
activities; MCE
t. service to external academic and/or professional activities that contribute to
the research environment; MCE

490

Competence in service to the University, including management and the community
a. policy-making; LCE
b. demonstrating and fostering collegiality within the faculty or externally; HCE
c. engagement in review and/or quality assurance activities; HCE
d. engagement in equity activities, recruitment, advertising and public relations;
HCE
e. contributions to planning and/or governance via Kesatuan Kakitangan Widad;
MCE
f. at appropriate levels, the holding of management positions within the
university college. Where an applicant has creditably performed administrative
work which is normally assigned to a higher-level position, this will constitute
evidence of high competence on this criterion; MCE
j. in accordance with local leading events such as convocation ceremonies,
conferences, or official welcomes for or within the university college; HCE
l. provision of academic and professional service and advice to the community
such as editorial board membership, reviewing and conference organisation;
LCE
m. service to external academic and/or professional activities; LCE
n. contribution to continuing education, community debate and community
development in the staff member’s academic field; MCE
o. provision of access to and participation in culture and/or science, which may
include creation and dissemination of resources for non-academic audiences
and uses; MCE
p. engagement in community-based opportunities for service learning, outreach
or community-engaged learning; MCE
q. involvement in the appraisal of community service needs; MCE
r. contribution to university partnerships with communities and community
members; HCE
s. development and implementation of health and safety measures in teaching
and research: HCE

Senior Lecturer to Associate Professor
Competence in teaching, assessment and curriculum development

a. sustained outstanding record of fostering the full development of individual
student talent; HCE
b. outstanding leadership in teaching and course design; HCE
c. sustained attraction and successful supervision of research students; MCE
d. development of significant innovations and/or publications in curricula,
teaching procedures and teaching: and/or assessment materials, either
individually or collectively; MCE
e. high level knowledge and understanding of developments in the methodology
and theory of teaching and learning at the tertiary level; HCE
f. outstanding leadership in the development of methods of quality assurance in
teaching, assessment and curriculum development; HCE
g. mentoring of colleagues and students; HCE

491

h. evidence of recognition outside the faculty and the university college as an
outstanding teacher and outreach programmes; MCE
i. outstanding record of creating innovative distance learning environments; HCE
j. outstanding development and implementation of courses and programmes
that make innovative use of technologies to facilitate distance teaching and
learning; HCE
k. sustained provision of outstanding course advice as a recognised and trained
advisor; MCE
l. outstanding contribution to the University’s internationalisation goals, e.g.,
recruitment, support and effective teaching of international students. HCE

Competence in the advancement of knowledge and/or advancing professional
practice and/or commercialisation
Outputs

a. significant contribution to the advancement of an applicant’s specialised field
of research including successfully advancing professional practice and successful
knowledge/technology transfer for commercialisation of research; MCE
b. original contribution to interdisciplinary research projects. MCE
Peer Esteem
c. significant research related prizes, awards, honours, fellowships; MCE
d. being awarded nationally or internationally competitive external research
grants; MCE
e. continuing significant engagement in a scholarly field, evidence of which
might include editorship of journals and other publications, and key-note roles
in conferences or meetings; MCE
f. ability to attract graduate students or to sponsor students into higher-level
research qualifications, positions or opportunities because of his or her research
reputation; MCE
g. research-related citations and favourable review; HCE
h. being invited to address companies about applications of research; HCE
i. being awarded industrial research grants. HCE

Contributions to the Research Environment
j. contribution to the development of research students, to new and emerging
researchers, and to a vital high quality research environment; MCE
k. continuing significant engagement in a scholarly field, evidence of which might
include activities of dissemination to other members in the field such as keynote
addresses, preparation of position papers or responses on behalf of scholarly
associations and/or requests to run information or training sessions for the
government, professions or industries, etc; MCE
l. the development of significant new insights by the application of existing or
new knowledge to the problems of society; MCE
m. evidence of recognition of outstanding competence in scholarship; MCE
n. leadership in the development of methods of quality assurance in research
and/or postgraduate supervision; MCE

492

o. significant contribution to the University’s internationalisation goals e.g.
international collaborations in research, advancing professional practice and
scholarly activities; MCE
p. an international standing in the advancement of knowledge and/or advancing
professional practice; MCE
q. outstanding service to external academic and/or professional activities that
contribute to the research environment; MCE

Competence in advancing professional practice
a. editorship of journals and other publications; MCE
b. preparation of position papers or responses on behalf of scholarly
associations; MCE
c. requests to run information or training sessions for the government,
professions or industries; MCE
d. achievements in communicating the results of the applicant’s scholarly
field/discipline to wide audiences of non-experts. MCE

Competence in service to the University
a. significant policy-making and management, including service as coordinators
or Dean within the Faculty or University or the community; HCE
b. advising governments and public enquiries, and service on head, committees
of enquiry; MCE
c. successful communication of the benefits of research and scholarship to the
non-specialised public; MCE
d. the provision of outstanding academic and professional service and advice to
the community; MCE
e. demonstrating and fostering collegiality within the Faculty/University or
externally; HCE
k. outstanding service to external academic and/or professional activities such
as editorial board membership, reviewing and conference organisation; MCE
l. contributing to continuing education, community debate and community
development in the staff member’s academic field; MCE
m. the provision of access to and participation in culture and science, which may
include creation and dissemination of resources for non-academic audiences
and uses; HCE
n. development, management or evaluation of community-based opportunities
for service learning, outreach or community-engaged learning such as health
outplacement programmes;
o. the appraisal of community service needs; MCE
p. development and maintenance of enduring University partnerships with
communities and community members; HCE
q. significant development and implementation of health and safety measures
in teaching and research. HCE

493

Promotion to Clinical Associate Professor
A person being considered for promotion to Clinical Associate Professor in the university
will be a clinical teacher whose academic and professional eminence are such that were
they a member of the permanent university academic staff they would be likely to be
appointed at, or promoted to, associate professorial level.
Applicants for Clinical Associate Professor would normally be expected to have a
minimum teaching load of one-half day per week required before the application will
be accepted. Special cases may be considered from time to time and should be
discussed with the Deputy Vice-Chancellor (Academic) in confidence. Normal University
promotion procedures and criteria for Associate Professors will apply.

Associate Professor to Professor
Competence and sustained outstanding leadership in teaching, assessment and
curriculum development.

a. outstanding leadership in the development of effective means within the
control of the teacher to improve student learning; HCE
b. significant development of an improved existing, or development of a high
quality new, area or programme; HCE
c. outstanding improvement of curricula or of teaching methods; HCE
d. distinctive performance in the successful supervision of research students;
HCE
e. introduction of significantly improved and innovative assessment practices;
HCE
f. leadership in the development and implementation of methods of quality
assurance in teaching, assessment and curriculum development; HCE
g. conduct of high-quality evaluations of curricula, and teaching and assessment
practices; HCE
h. professional contribution related to teaching both inside and outside the
University; HCE
i. academic awards or distinctions for teaching, including honorary degrees and
prizes; HCE
j. playing a leadership role in the professional development of others, such as
acting as a mentor; HCE
k. significant contributions to literature on teaching; HCE
l. securing teaching grants; HCE
m. consultancies on teaching; HCE
n. editorship and refereeing in regard to teaching publications;
o. the recognition achieved by previous or current students in teaching,
research, professional and other communities; HCE
p. evidence of a leadership role in professional teaching development activities,
such as coordinating and leading seminars, workshops etc.; HCE
q. invitations to visit at a senior level in other tertiary institutions or government
agencies, invitations to undertake professional advisory work, invited public
lectures or invitations to give keynote addresses; HCE

494

r. outstanding leadership in creating innovative distance learning environments;
HCE
s. Outstanding leadership in development and implementation of courses and
programmes that make innovative use of technologies to facilitate distance
teaching and learning; HCE
t. sustained provision of course advice as a recognised and trained advisor; HCE
u. evidence of recognition outside the Division and the University as an
outstanding teacher, HCE

Competence and outstanding leadership in research and/or advancing professional
practice and/or commercialisation.
Outputs

a. evidence of outstanding contributions in basic and/or strategic and/or applied
research including successfully advancing professional practice and successful
knowledge/technology transfer for commercialisation of research; HCE
b. evidence of outstanding achievement arising from research grants. HCE

Peer Esteem
c. significant research related prizes, awards, honours, fellowships; HCE
d. being awarded nationally or internationally competitive external research grants;
HCE
e. continuing outstanding engagement in a scholarly field, evidence of which might
include editorship of journals and other publications, and key-note addresses in
conferences or meetings; HCE
f. ability to attract graduate students or to sponsor students into higher-level research
qualifications, positions or opportunities because of his or her research reputation; HCE
g. research-related citations and favourable review; HCE
h. being invited to address companies about applications of research; HCE
i. being awarded industrial research grants. HCE

Contributions to the Research Environment
j. contribution to the development of research students, to new and emerging
researchers, and to a vital high quality research environment; HCE
k. sustained attraction and successful supervision of research students; HCE
l. outstanding leadership in the generation of collaborative research programmes within
the University and/or with external bodies such as industry and other tertiary
institutions; HCE
m. significant academic awards or distinctions, including honorary degrees and prizes;
HCE
n. design and implementation of significant research programmes; HCE
o. leadership in the development and implementation of methods of quality assurance
in research; HCE
p. a significant international reputation for research findings; HCE
q. significant contribution and leadership to the relevant research communities; HCE

495

r. originality in applied work, such as development of new techniques or improvement
of established techniques which have been accepted in the research community; HCE
s. publication of books and articles in journals and through publishing houses of high
national/international standing, and citations of these in the research literature; HCE
t. publication of reports commissioned by government agencies and international
organisations; HCE
u. successful application for patents and licenses based on original research; HCE
v. a record of effective contribution to the development of a discipline in the wider
community; HCE
w. significant contribution to the University's internationalisation goals, e.g.,
international collaborations in research, advancing professional practice and scholarly
activities; HCE

Competence in advancing professional practice
a. original designs, such as the production of prototypes, creative or original work in art,
literary works and science; HCE
b. commissioned work and outcomes of the work; HCE
c. dissemination of advancing professional practice to other members in the field
through activities such as editorship; HCE
d. involvement in the solution of practical problems experienced by industry,
government and professional or the research community; MCE
e. influence in the development of a profession; HCE
f. leadership role in professional/learned societies; HCE
g. professional peer recognition of significant competence in contributions to the work
of a profession at a national or international level; HCE
h. professional consultancies where there is scholarly output; HCE
i. leadership role in quality assurance methods; HCE
j. membership of international delegations in the area of expertise; HCE
k. professional awards or citations; HCE
l. an international standing in the advancement of knowledge and/or advancing
professional practice. HCE

Competence and sustained outstanding leadership in service
a. a significant leadership and management role, including service as Dean, in a faculty
contributes to the University’s goals; HCE
b. successful communication of scholarship to the non-specialised public; HCE
c. a leadership role in the development of a field of study in the wider community and
contribution to public debates on issues of importance in the community; HCE
d. demonstrating collegiality within the Faculty/University or externally; HCE
e. demonstrating leadership in the fostering of collegiality among the staff members of
the Faculty/University; HCE
f. sustained and substantial administrative competence which has benefited the
University. Note: membership of administrative committees and/or the holding of
administrative appointments is not sufficient without evidence of leadership and
important achievements; HCE

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l. leadership in development, management or evaluation of community-based
opportunities for service learning, outreach or community-engaged learning; HCE
m. leading the development and maintenance of enduring University partnerships with
communities and community members; HCE
n. membership of government, professional and/or industry advisory bodies; HCE
o. professional leadership achieved by the development of close and continuing
associations with industry, commerce, government or the community generally; HCE
p. provision of leadership in the development and implementation of health and safety
measures in teaching and research. HCE
q. Editorial board membership and refereeing in regard to research publications; HCE
r. invitations to visit at a senior level in other tertiary institutions or government
agencies, invitations to undertake professional advisory work, invited public lectures or
invitations to give keynote addresses; HCE

Promotion to Clinical Professor
This title will be reserved for clinical lecturers who have a distinguished record of
competence and leadership in research, scholarship and advancing professional practice,
such that if a Chair in the University in that person’s discipline were vacant, the University
would be pleased to invite that person to accept the appointment.
Applicants for Clinical Professor would normally be expected to have a minimum teaching
load of one-half day per week required before the application will be accepted. Special
cases may be considered from time to time and should be discussed with the Deputy Vice-
Chancellor (Academic) in confidence.
Proposals for promotion to Clinical Professor will be considered by an advisory committee
established by the University for that purpose, and normally at the time that promotions to
Professors in the University are being considered.

2. Applying
As an academic member of WUC, you can decide if you wish to apply for an academic
promotion. Nevertheless, you are encouraged to consult your Dean and/or colleagues
when considering applying for promotion to see if the timing of your application is
appropriate.
Given there is no provision to award a promotion higher than that you request, you
should consult with your Dean about the appropriate level of promotion you should
seek.
To be promoted, you must demonstrate sustained performance. Generally, it is not
possible to demonstrate sustained performance in research or teaching within a year of
appointment or promotion.

3. Documentation
Your application must include the following documentation:
1. Application form (see Appendix: Application for promotion)
2. Personal statement, outlining the grounds on which promotion is sought (3 page limit,
1.5 spacing, size 12 font). Please note that any pages in excess of three will be removed

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from the application before submission to the Divisional Promotion Committee (a) You
may include a fourth page that lists any on-call documents relating to research and
service.
3. List of referees (for applications to Professor, Clinical Professor, Associate Professor,
and Clinical Associate Professor).
4. Current Curriculum Vitae in standard Widad University College format (see Appendix
4: Curriculum Vitae and Section 10, The curriculum vitae)
5. Teaching file – which include:

(a) Self-evaluation of teaching (limit 2 pages, 1.5 spacing, 12 font)
(b) Schedule of teaching responsibilities
(c) Reports from student evaluation exercise
(d) Reports from co-ordinator/Dean (optional)
(e) Context forms for evaluations (optional)
(f) Peer review forms for teaching and supervision (where peer review has been
used)
(g) List of teaching documents on call (required)
6. Copies of published books, or teaching materials if available; Recent Publications
7. Evidence of acceptance of as yet unpublished manuscript(s)
8. Head of Department Assessment Statement (see Appendix 5: Form for Head of
Department Assessment Statement)

4. Interview

Interview may be schedule for purpose of verification of self-report or reviewing evidences
provided or discussing on competencies expectation on position promotion. This interview is
only conducted if it is necessary. Otherwise, promotion may be granted without any formal
interview at the digression of the Academic Promotion Committee.

5. Who can apply

Widad Academic staff that has been in service with WUC for a period of not less than two years
Widad Academic staff that has not receive any academic promotion within the last two
academic calendar.

6. When to apply

The Academic Promotion Committee meets once a year in the month of April. Application
and document submission should be completed before 1st of March of the year.

7. Academic Promotion Committee

The Academic Promotion Committee (APCom) is set up for the purpose of reviewing,
deliberating and provide recommendations to the University Board of Governance on
person or persons eligiblefor academic promotion. The committee also determine the
interview panel for promotion purposes when required. As a guide line the APCom shall be
chaired by the Vice Chancellor. The members of the committee shall include, the Registrar

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as the committee secretary, the deputy Vice Chancellors, the Deans and the human
resource manager as members.

8. Role of Dean
The Dean role is critical to the Academic Promotion Committee as the Dean is required
to assess whether an applicant meets the criteria for promotion.
The Dean should:
• draw attention to the availability of this document to all academic staff in the faculty.
Staff
members then can choose if they wish to apply;
• ensure that staff, who may feel that he/she is eligible to apply for promotion, are
properly mentored about an appropriate timing and level of an application;
• advise staff, as required, on the appropriateness of an application, or on the level of
promotion they should seek. Please note, however, that the final decision about
applying and level sought is made by the staff member himself/herself;
• set a date by which your staff must submit their promotion applications to you in order
that you have time to prepare the confidential Assessment Statement and forward the
application to the Vice Chancellor office,
• ensure that the documentation submitted to you is complete;
• validate and assess applications by your staff; and

Discussion on applying for promotion should ideally start in December of the previous
year.
The Dean may be called to appear before the Academic Promotion Committee, or the
Vice Chancellor’s office to clarify any questions relating to applications by the staff.
If the Dean do appear before the Committee, he/she is expected to be fully conversant
with the contents of materials the staff being considered for promotion.

Documentation
The Dean should ensure that the documentation submitted by applicants is complete
and correct including ensuring that:

• completed Teaching file is provided,
• applicants submit the CV correctly, and the listings of publications, and ensure

that material is not duplicated within the document.
• staff must be advised when the documentation submitted is incorrect or

inappropriate and ask them to revise and resubmit it.
• ensure that there are no inappropriate details in the applicants’ CVs or other

documentation before their applications are submitted.

DEAN ASSESSMENT STATEMENT
Dean are required to provide a confidential Assessment Statement (Refer to
Assessment Statement Form) for the purpose of determining the suitability of the staff
member for the promotion sought. The Dean role is to provide advice to the Academic

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Promotion Committee. The Assessment Statement must verify the claims made by the
applicant. The Dean will be asked to comment on:
• the student and course evaluations of teaching and compare them with the
expectations for the faculty;
• recent peer evaluations of teaching; (if any)
• the quality of publications
• the applicant’s contribution to multi-author publications (if applicant is not the main
author)
• the significance of conference proceedings, abstracts and oral presentations;
• the quality of post graduate supervisions (both teaching aspects and the research
aspects);
• the quality of distance teaching;
• how the staff member is rated by peers in his or her discipline;
• the applicant’s contribution to the research environment;
• whether the service contribution is appropriate.

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DEAN ASSESSMENT FORM FOR ACADEMIC PROMOTION

This form is to be completed by the Dean of the faculty, under the terms of the Academic
Promotion Policy.
• Please give an impartial validation of the claims made in the personal statement, CV and
Teaching file of applicant
• Dean may be asked to advise the Academic Promotion Committee on this report

1. Details of Applicant

Applicant Name: __________________________________________________

Faculty: _________________________________________________________

Promotion sought to: ______________________________________________

Promotion for year of exercise: ________________________

2. Assessment of Achievement in each area
(Kindly use the grading suggested for each category assessed proposed below- please tick)

a. Student and course evaluations of teaching and compared them with the expectations for
the faculty?
Incompetent
Competent
Highly Competent
Outstandingly Competent
Comments:

c. Recent peer evaluations of applicant teaching result
Incompetent
Competent
Highly Competent
Outstandingly Competent
Comments:

d. The quality of publications?
None
Poor Quality
Satisfactory
Scopus standard
Comments: