ACADEMIC POLICY - 2022 EDITION

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SECTION 11(F): REGULATIONS PERTAINING TO STUDENTS WITH LESS
THAN 80% ATTENDANCE

REGULATIONS PERTAINING TO STUDENTS WITH LESS THAN 80% ATTENDANCE

1. A student absents from lectures without valid reasons that is acceptable to WUC shall
be given a reminder and warning in writing by the course lecturer/coordinator.

2. When a student’s absence from lecturers for a particular course exceeds 20% from the
total meeting hours, the faculty that offers / teaches the course can take the following
action:

3. The student is not allowed to attend any kind of study activities (such as tutorials,
practical, lectures, visits and industrial placement) for that particular course thereafter.

4. Student is not allowed to sit for any kind of evaluations (quizzes, tests, examinations
and other related assessment activities) for that course thereafter.

5. Student will be given zero mark (0) for the particular course fail to achieve attendance
% which he will have to repeat the course.

6. The faculty shall inform the above actions to the student in writing.

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SECTION 11(G): NURSING PROGRAMME SPECIAL EXAMINATION

NURSING PROGRAMME SPECIAL EXAMINATION

“OBJECTIVE STRUCTURED CLINICAL EXAMINATION (OSCE)”

It is mandatory for nursing programme students to attend the OSCE examination for every
nursing subject for which it has been stipulated.

Students who fail to attend the OSCE examination for a prescribed subject with valid reasons
will be given a 0.00 grade.

MALAYSIAN NURSING BOARD EXAMINATION
1. It is mandatory for every student registered for the Diploma in Nursing Programme to
sit for the Malaysian Nursing Board’s Examination (LJM) at the end of the THIRD year of
studies.

2. It is also mandatory for the students to pay for the Nursing Board’s Examination fees as
well the Malaysian Nursing Board’s Registration fees as prescribed by the board.

3. Students are only permitted to sit for the Nursing Board’s Examination after fulfilling
the following conditions:

4. Obtain a minimum CGPA of 2.00 and pass all the courses that have been prescribed.

5. Pass the clinical training;

6. Certified by the Senate; and

7. Must sit for the Malaysian Nursing Board’s examination within one year upon
completion of the studies.

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SECTION 11(H): FINAL EXAMINATION REGULATIONS

FINAL EXAMINATION REGULATIONS

End of semester examinations, if there is any, shall be carried out within the period and in
accordance with the method prescribed by the WUC.
CONDITIONS TO SIT FOR FINAL EXAMINATION

1. It is mandatory for all registered /active students to sit for examinations stipulated in all
the courses determined by WUC subject to proper registration for the courses and
fulfilment of 80% attendance as described in WUC attendance rules and regulations.

2. Students are required to submit a Medical Certificate certified by government hospital
doctors / clinics or private clinic or hospital or other supporting letter to the Faculty not
later than TWENTY-FOUR (24) hours before / after the test started except for certain
reasons acceptable to WUC.

3. Only students who have been issued examination slips will be allowed to sit for the final
examination.

4. Obtain a minimum CGPA of 2.00 and passed all the subjects that have been prescribed.

5. Students who fail the Malaysian Nursing Board’s (LMJ) examination the first time are
allowed to repeat the examination only TWICE within TWO Years after the last
examination.

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SECTION 11(I): MONITORING FINAL EXAMINATION

MONITORING FINAL EXAMINATION

1. Examination department are required to ensure that Chief Invigilator and Invigilator are
appointed for all designated examination. These invigilators shall be appointed through
the faculty consisting of academic staff (teaching staff from other course) or WUC
support staff.

2. The Chief Invigilator and Invigilator are responsible to Examination Supervision.

3. Invigilators are responsible for ensuring that examinations run smoothly and orderly.

4. Except with the permission of the Examination Department, at least two (2) invigilators
should be assigned to a hall / examination room. One of them shall be appointed as
Chief Invigilator.

The Chief Invigilator’s responsibilities are as follows:

1. Obtain the envelope containing the question paper and the students’ name list from
the Examination’s Supervisor or his representative.

2. The Chief Invigilators are required to be present in the Examination Hall at least THIRTY
(30) MINUTES before the examination starts.

3. Confirm the presence of Invigilator;

4. Supervisors shall distribute the question papers, answer booklets, forms and other
examination needs of the students on the table and the task must be completed no later
than FIFTEEN (15) minutes before the examination begins;

5. instruct students to enter the Examination Hall / Room FIFTEEN (15) minutes before the
examination begins;

6. inform the students about the rules pertaining to the conduct of the examination and
consequences of misconduct during the examination;

7. ensure attendance is carefully noted and recorded;

8. announce the beginning and end of the examination and issue a reminder when only
FIFTEEN (15) minutes are left before the examination ends;

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9. ensure that students are adequately supervised when they are outside of the Hall /
examination room or when they are allowed to leave the hall / examination room for a
particular purpose;

10. may prohibit students from taking the examination if their conduct contravenes or fails
to comply with the examination requirements;

11. shall report any incident in violation of rules and regulations of the examination to the
Examination Supervisor or his representative immediately after the examination is over;

12. allow a student to leave the Examination Hall / Room FIFTEEN (15) minutes before the
examination ends, if students wish to submit books / answer sheets in advance;

13. instruct the Invigilator to collect the answer books / answer sheets after the
examination ends, while students are seated. Blank books / answer sheets or unused
sheets should be collected separately.

14. confirm and be accountable for the number answer books / answer sheets received;

15. be responsible to the Supervisor or his representative for submission of the examination
answer books / sheets, attendance forms, and examination report within the period
prescribed by the Examination Supervisor;

16. shall not postpone, suspend and cancel any examination or examination candidate
without the consent of Examination’s Supervisor;

17. shall compile all the information/evidence for any case of infringement /violation of the
rules and submit it to the Examination Supervisor or his representative;

18. be responsible for ensuring the smooth running of the examinations;

19. be responsible for taking necessary action to curb examination misconduct.

Invigilators’ Responsibilities

1. Invigilators are required to report to the Chief Invigilator in the examination Hall /
Examination Room THIRTY (30) minutes before the examination begins;

2. Invigilators should arrange question papers, answer booklets, attendance forms and the
needs of students on the table before students are allowed to enter the Hall /
examination room.

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3. Invigilators must ensure that the information recorded in the attendance form is similar
to that found in the identity card and / or student identity card and student course
registration slip.

4. Invigilators shall ensure that all students have signed the attendance before the end of
the examination for each course.

5. Invigilators are required to collect books/answer sheets after the examination ends,
when students are still seated. Books/blank answer sheets or unused sheets should be
collected separately.

6. Invigilators shall report to the Chief Invigilator any incident that violates the rules and
regulations of the examination.

7. Invigilators shall perform other duties as directed by the Chief Invigilator.

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SECTION 11(J): DISCIPLINE DURING FINAL EXAMINATION

DISCIPLINE DURING FINALEXAMINATION

1. Students are advised to be outside the examination hall / room no later than FIFTEEN
(15) minutes before the examination begins as shown in the Examination Schedule.

2. Students must enter the examination room / hall an orderly manner after permission is
given by the Chief Invigilator FIFTEEN (15) minutes before the examination begins.

3. Students who come late but do not exceed THIRTY
4. (30) minutes after the start of the exam are allowed to take the exam. However, there

shall be no extension of time for the latecomers.

5. Students who come after THIRTY (30) minutes from commencement of the examination
are not allowed into the examination Hall / examination room and they are not allowed
to sit for the examination except for any reasons that can be accepted.

6. Students shall not leave the examination Hall / Room examination within THIRTY (30)
minutes after the examination begins, and also within FIFTEEN (15) minutes before the
examination ends. Students who wish to go out for a while from the Examination Hall /
Room need to obtain permission from the invigilators.

7. Students are required to bring the registration slip with the matrix card and / or
identification card to the examination room/hall and these must be placed in the right
corner of their table for verification by the Invigilator.

8. Students who fail to bring course registration slips, identiti cards and matrix card are
not allowed to sit for the examination except with the permission of the Examination’s
Supervisor.

9. Students are not allowed to bring any books, papers, files, notes, tools that are written
records, programmable calculators, communication devices or any device except
authorized by the Chief Invigilator into the examination Hall / Room or receive things
from any person while in the examination Hall / room except as approved by the
supervisor.

10. Equipment that is loaned to the students need to be returned to the invigilator at the
end of the examination.

11. Students must comply with all the instructions given by the Chief Invigilator in the
examination Hall / room.

12. Within FIFTEEN (15) minutes before the examination starts, students are allowed:-

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13. Fill in the Attendance Form with the information required on the front page of the book
/ answer papers.

14. Read the question paper without making any entries

15. Students must write the name, identity card no, course code and course and other
information required in every book / answer sheet and any attachments are used.

16. Students must read carefully and follow instructions printed on the answer booklet
cover.

17. Students must ensure they have been given the correct paper and enough pages before
starting to answer. If there is any mistake, the student must immediately notify the
invigilators on duty.

18. All work papers including trial work (rough work) must be made in books / sheets.
Answer sheet cannot be torn out of books.

19. Used books / answer sheets, torn or empty books
20. /sheets cannot be taken out of the examination Hall/room.

21. Students are not allowed to communicate with other students during the examination.

22. Students are not allowed to eat or smoke while in the examination hall/room.

23. At the end of the examination, students should ensure that the book / answer papers
(except for blank book / answer sheet and / or trial work) are tied up according to the
instructions given before handing them over to the invigilators.

24. Students are to remain seated after the examination and only are allowed to leave the
examination Hall / room after being given permission by the Chief Invigilator.

25. Students are not allowed to answer the questions before the stipulated time or
continue working after the examination ends.

26. Students must enter and leave the examination Hall / Room in an orderly manner.

27. Students are not allowed to refer to and use any reference materials within or outside
the examination Hall / room while the examination is in progress unless authorized by
the Chief Invigilator.

28. Students may not give or receive any assistance from other students or other parties
related to the examination while the test / examination is in progress except that
authorized by the Chief Invigilator.

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29. Students are not allowed to do any of the following examination misconduct: -

i. give or receive or have any information in electronic form, print or any other
form that is associated with a course during the examination for the courses
conducted

ii. either within or outside the Examination Hall/room except with the approval of
the Head Invigilators.

iii. use information obtained as mentioned in Item 4.25.1 above for the purpose of
answering the questions.

iv. cheating or attempting to cheat or behave in a manner that can be construed as
cheating or attempting to cheat during tests, final examinations or other forms
of ongoing assessment.

v. Other infringements mentioned by WUC.

PENALTIES

If any student is found to violate any examination regulations, the University College may take
action of any one, or a suitable combination of two or more of the following punishments: -

I. give ZERO (0) mark for the examination results of the entire course (including
coursework)

II. give ZERO (0) mark for all the courses registered in that semester.

III. suspend the student for a period for time set by the WUC. The number of semesters
for the period of suspension is taken into account for the purpose of calculating the
period of study.

Disciplinary action may also be taken against students who violate the rules according to the
provisions set by WUC

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SECTION 11(K): DISCIPLINARY PROCEDURES

DISCIPLINARY PROCEDURES

Students who have breached any regulations will be brought before the University Academic
Board, before a decision for disciplinary hearing by University Disciplinary Board. .

The University Academic Board will deliberate cases related to allegations of academic
misconduct/dishonesty against the student under this regulation.

University Academic Board can make decision on outcome of deliberation or hand over to the
University Disciplinary Board when required.

The invited academic member in this particular University Academic Board (UAB) may include’

Assistant Registrar/ Examinations Department representative
Dean of the Faculty involved must be present
Programme Coordinator
Chief Invigilator during the examination concerned
Student involved

The quorum for the disciplinary hearing comprises at least three (3) persons, excluding the
chairman.

The Committee is authorized to make decisions and to take action against students accused of
committing any academic offence as stipulated in this Regulation.
OR
Refer to University Disciplinary Board such as in cases of repeated offences.

Student Academic Disciplinary Procedures

1. After receiving the report from Chief Invigilator, the Chairman of UAB has the power to
determine whether there is enough evidence to convene a case against the student.

2. If the Chairman of the UAB is of the opinion that there is strong evidence to make a
charge against the student, he shall initiate disciplinary procedures by calling the
students to defend themselves.

3. The notice of the hearing shall be made in writing in not less THREE (3) days from the
date of the decision made by Chairman

4. The notice should state the followings:
i. all charges against the students;

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ii. time and date of incident
iii. date, time and venue for hearing with UAB;
iv. permission to the accused to call upon any witness or to forward any

documents for his defense, and
v. a statement on decision and penalty to be carried out should student fail to

be present at the hearing.

5. The disciplinary hearing with UAB can proceed even without the presence of the
accused and a decision can be made if UAB is satisfied with the evidence presented.

6. The decision made will have to be conveyed to the student in writing within the THREE
(3) working days after the decision has been made.

7. The student who is found guilty of the offence for which punishment has been imposed
is allowed to submit an appeal to the University Appeal Committee (UAC) which is
permissible under by this rule.

8. The student can apply in writing to the UAB for the punishment to be deferred pending
the outcome of his/her appeal

9. During the appeal process, student is allowed to commence his/her regular duties as
students.

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SECTION 11(L): APPEAL PROCEDURES IN FINAL EXAMINATION

DISCIPLINARY APPEAL PROCEDURES IN EXAMINATIONS

Widad University College has an appeal committee called University Appeal Committee
(UAC)(Disciplinary Appeal), In cases related to examination this committee is also applicable
when an appeal is made by student with guards to examination issues. Here the committee
serve the following purpose;

To hear and decide on the student’s appeal against the University Academic Board or Senate
decision;

The committee members for UAC are appointed by the Vice Chancellor as described in the
Terms of Reference for UAC.

In considering any appeal, UAC has the authority to:
i. accept an appeal, or
ii. reject the appeal, or
iii. reduce the penalty/ punishment imposed by UAC,
iv. increase the penalty / punishment imposed by the UAC, or
v. replace the punishment / penalty imposed by the UAC with another form of penalty/
punishment deemed appropriate to the committee.

Any decision made by the UAC is not considered as being deferred while an appeal is made to
the UAC unless the Chairman of the UAC allows such a deferment.

Any decision made by the UAC is final.

Procedures of appeal on Examination matters by UAC

1. Where an appeal against the decision is allowed, the student or UAC can forward the
appeal in writing within THREE (3) working days from the date of the decision.

2. Notice to call upon the appellant for the appealing hearing will have to be made in
writing in not less than SEVEN (7) days from the date of appeal.

3. The appeal hearing notice will have to state the followings:

i. all charges against the student; and
ii. date, time and venue of the trial; and
iii. permission to the accused to call upon any witness or to forward any document for

his defense;
iv. a statement that a decision and punishment/penalty can be imposed on the student

if he/she fails to attend the trial.

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1. The hearing of the appeal can be carried out without the presence of the witness and a
decision can be made if AC(DA) is satisfied with the evidences presented.

2. UAC’s decision will have to be conveyed to the appellant in writing within three (3)
working days after the decision has been made.

3. All decisions made by UAC are final.

PROCEDURES FOR APPEAL RELATED TO FINAL EXAMINATION RESULTS

Final Examination Result Appeal

1. The committee responsible for appeal on final examination results lies with the
University Appeal Board (UAC).

2. The committee serve the following purposes:

a. To review and to decide on student’s or University College’s appeal against any
final examination result certified by the University College Senate.

3. In considering any appeal, UAC has the authority to:
i. accept the appeal, or
ii. reject the appeal, or
iii. issue an instruction for the answer script to be re-checked. or
iv. maintain the grade, or
v. replace the existing grade with a new grade provided that the new is higher
than the existing one after the re-check has been

4. Any decision made by UAC is final.

5. Procedures for Appeal on Final Examination Result

6. Where the appeal against UAB’s decision is allowed, the student is allowed to forward
a grade result appeal within and not later than FOURTEEN (14) DAYS after the final
examination results are officially announced.

7. The student can obtain the appeal form from the Examination Department. After the
form is filled (in 4 copies), through the Examination Department, the student is required
to make appeal payment to the Finance Department and to forward the payment
receipt to the Examination Department using the following methods:

• the appeal rate is RM50.00 for each course.
• payment will have to be made under the name of Widad University College using

a money order or electronic transfer with receipt.

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8. The student will have to forward personally copies of the appeal form to the
Examination Department for further action. This application will be submitted o the Vice
Chancellor office to notify the chairman of the University Appeal Committee for one of
the decisions above to be considered.

9. One copy of the form is to be retained by the student.

10. Following re-checking of student answer script markings, the mark which is going to be
considered will be the mark obtained after the re-check has been done. If the new mark
is lower than the original mark, then the original mark will be retained.

11. The decision of the UAC will have to be conveyed in writing to the appellant within
THREE (3) working days after the decision has been made.

12. The appeal is considered to be successful if a new mark following the appeal is higher
than before.

13. All decisions made by UAC are final.

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SECTION 11(M): APPLICATION PROCEDURES FOR CONFERMENT OF
DIPLOMA/DEGREE

APPLICATION PROCEDURES FOR CONFERMENT OF DIPLOMA/DEGREE

1. A final semester student who is going to complete his/her her study is required to apply
for a conferment to the examination department of WUC.

2. A student who had forwarded the application but fails to complete his or her study has
to re-apply.

3. An application which had been forwarded during the previous semester will not be
considered.

4. A student who is not eligible to apply (other than stated in item 1 above) will have to
pay a penalty of RM25.00 if the conferment application is forwarded despite knowing
his/her status of eligibility.

5. The application will have to be made using the Conferment Application Form, within the
duration stipulated by WUC.

6. Failure to do so would imply that no conferment application has been made by the
student. However, the student can make a new application for conferment the following
semester.

7. The closing date for the application is THIRTY (30) days before the semester’s final
examination commences.

8. Application received within TWO (2) weeks after the closing date, will be imposed a
penalty of RM25.00.

9. Only a student who applied for the conferment within the stipulated period will be
recommended by the Examination Department to be certified by WUC Senate as being
qualified for conferment.

10. A student who has not applied for the conferment will not be considered for enrollment
for a higher course study in WUC.

11. The application for the conferment will have to be made not later than TWO (2) years
after the completion of studies. Any application forwarded to WUC after the stipulated
period will not be considered and the student will not be qualified for the conferment.

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SECTION 11(N): SPECIAL SEMESTER

GUIDELINES ON SPECIAL SEMESTER

STUDY PERIOD

1. Special Semester is an optional semester for students and is excluded from study period
calculation stipulated for any course.

2. Special Semester’s study will commence a week after Semester II has ended and will be
for a duration of EIGHT (8) weeks.

3. The duration for the semester covers the final examination and there will be no mid-
term semester break and study week.

COURSE OFFERED

1. The University College can offer any course in the Special Semester.

2. The student is allowed to take a maximum of two (2) courses only.

3. A course which has a higher rate of failures is encouraged to be offered in the Special
Semester.

COURSE REGISTRATION

1. Student intended to enroll in special semester is required to register each course taken
in the Special Semester according to the existing rules/procedures within the duration
stipulated by WUC.

2. A student is allowed to withdraw from the registered course except for the courses
instructed by WUC. Drop Course (DC) will have to be made before the middle of the
semester based on the procedures and methods as stated in Appendix I.

3. RM25.00 of service fee for every credit will be charged by WUC and is not refundable if
the student drops (DC) the course. However, the actual fee which has to be paid by
students is set by WUC.

4. WUC will decide on the minimum/maximum total of students allowed to take up any
part of the course offered.

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COMPUTATION METHOD FOR ACADEMIC ACHIEVEMENT RESULTS
1. GPA and CGPA calculation will be made for the Special Semester, however, student’s
academic standing will not be determined at this point.
2. The examination results for the special semester will be included with the result from
the following semester one (1) session to determine the student’s academic standing.
3. The existing rules/procedures in announcing examination results and grade results
appeal will be used in the Special Semester.
4. No Conferment will be made in the Special Semester.

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SECTION 11(O): MINOR COURSES

RULES AND GUIDELINES FOR MINOR COURSES
MINOR COURSE REGISTRATION

1. Minors are courses stipulated by WUC to fulfill the requirements to obtain the minor
status in a Bachelor Degree programme.

2. It is mandatory for a student given approval to undertake a Minor Course to register for
the course(s) according to the semester in which they are offered following the existing
rules, procedures and within the duration stipulated by WUC.

3. A student is not allowed to change the Minor for which he/she has registered.
4. A student is not allowed to take up more than TWO (2) Minors throughout his or her

study.
5. A minor course cannot be registered as Attend Only (AO) status.
MINOR PASS CREDIT AND STUDY DURATION
1. A student must pass all required courses for any minor he/she has registered.
2. The total pass credit for any Minor is decided by WUC.
3. Students who register for any Minor shall not be given additional study period.
4. A student with a status of Good Standing Study Completed (GSSC) is not allowed to

register for Minor.
5. Exemption and credit transfer is not given for any minor course.
ACADEMIC ACHIEVEMENT RESULT FOR MINOR COURSES
1. The result for Minor courses will be calculated in the computation of a student’s GPA

and CGPA.
2. It is necessary to repeat a failed Minor course. However, the credit value and point value

of the course will be considered in the computation of the GPA and CGPA.

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CONFERMENT

Terms and conditions for Minor conferment:

A minor for any course will only be stated in the transcript only if the student has:
passed all required courses for any registered Minor.
applied for the minor conferment and has been acknowledged by the University College.

Application for Minor Conferment:

1. A student who has fulfilled the terms and conditions for the conferment for any Minor
will have to make an application.

2. The application for minor conferment cannot be done after the conferment.

3. A student who has not applied for minor conferment will not be granted the said minor
conferment.

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SECTION 11(P): CREDIT TRANSFER PROCEDURE – MBBS PROGRAMME

GUIDELINES TO CREDIT TRANSFER PROCEDURE
MBBS (BACHELOR OF MEDICINE, BACHELOR OF SURGERY)

INTRODUCTION
Credit transfer is a term used by academic institution for the procedure of granting credit to a
student for educational experiences or courses undertaken at another institution. This is a
subset of Recognition of Prior Learning. Malaysian educational system recognises and allows
the practice on credit transfer subject to cetin terms and conditions.

Credit transfer provides opportunity for students to continue their studies at another
institution when studying at their present university is no more feasible. There are various
reasons as to why such condition do happen. Reason due to financial commitment by sponsors,
family issues, disease epidemic, war are among those that seek credit transfer.

MBBS is a programme that takes student minimum of 5 years to complete. In this long duration
of study, things do happen that can lead to student requesting shift from their initial place of
study.

Widad University College recognises the need of student for credit transfer in the MBBS
programme. The process and procedure for credit transfer in WUC follows the guidelines set
by MQA/KPT and the Malaysian Medical Council.

Here we describe the process and procedure for this credit transfer.

REFERENCE:
To prepare this, we refer to two guidelines provided by KPT/MQA and the Malaysian Medical
Council as below;

1. Standards for Programme Accreditation of Undergraduate Medical Programmes
Adopted by The MALAYSIAN MEDICAL COUNCIL Second Edition: 2022

Transfer Students
The diversity of medical school curricula and the integration of the curriculum at individual
schools require that application for transfer between medical schools, and to other courses, be
considered on an individual basis, so that both the student and the school will be assured that
courses taken previously are compatible with the programme to be entered; otherwise, there
should be evidence of supplementation of a student’s programme after transfer.
Credit transfer is only allowed under the following circumstances:

a) if the student is still enrolled in current university; and
b) only between recognized universities listed in the Second Schedule of the Medical
Act 1971; and

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c) students from provisionally accredited Malaysian Medical schools can apply for credit
transfer to fully accredited Malaysian Medical schools. Provisional Accredited Malaysian
Medical schools are not allowed to accept student for credit transfer; and
d) must fulfill the minimum criteria and qualifications for entry into a medical
programme; and
e) if the curricular content between the receiving and the original institutions is MORE
THAN 80% similar, exemption is allowed to a MAXIMUM of 40% from overall duration
of study; OR
f) if the curricular content between the receiving and the original institutions is 100%
similar, lateral transfer is allowed provided candidate to spend at least 2 years at the
graduating institution.
Note: * Refer to Kompilasi Dasar Jaminan Kualiti Pendidikan Tinggi Edisi Ketiga (Page
157-161)

2. KOMPILASI DASAR JAMINAN KUALITI PENDIDIKAN TINGGI 2009 2020 EDISI KETIGA -
Bahagian Dasar dan Perancangan Strategik© Agensi Kelayakan Malaysia 2021

PINDAH KREDIT
i. Pindah kredit boleh dilakukan dalam dua kategori seperti berikut:
a. Vertical – pemindahan kredit daripada peringkat rendah ke
peringkat yang lebih tinggi.
b. Horizontal – pemindahan kredit daripada program di tahap
kelayakan yang sama seperti daripada sijil ke sijil/ diploma ke
diploma/sarjana muda ke sarjana muda.
ii. Pemindahan kredit hendaklah berasaskan kepada pemetaan kursus
(subject to subject mapping).
iii. Syarat umum pindah kredit adalah seperti berikut:
a. Gred lulus – gred minimum iaitu gred C;
b. Nilai kredit – sama dengan nilai kredit kursus bagi program di PPT
penerima;
c. Kesetaraan kurikulum kursus – tidak kurang 80%; dan
d. Kursus yang boleh dipindahkan kredit hendaklah daripada
program yang telah mendapat Akreditasi (termasuk akreditasi
sementara)/Pengiktirafan dari badan yang berautoriti di negara
berkenaan.
iv. Dasar pemindahan kredit secara vertical berdasarkan situasi adalah
seperti berikut:
a. Pemindahan kredit daripada sijil ke diploma
Pemindahan kredit dibenarkan dengan pindahan maksimum 30%
daripada jumlah kredit program yang akan diikuti
Tarikh kuat kuasa 23 Mei 2016.
b. Pemindahan kredit daripada diploma kepada sarjana muda
Pindah kredit dibenarkan sehingga maksimum 30% (lebih kurang
1 tahun pengajian) daripada jumlah kredit program yang akan
diikuti.

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The guidelines above are the recent guidelines published by MQA and MMC. However, the
earlier version for credit transfer is described as below;

MMC GUIDELINES: 2017
3.2.1: Student’s transfer involving credit transfer either vertical or horizontal must adhere to
Dasar Pindah Kredit as stated in Kompilasi Dasar Jaminan Kualiti Pendidikan Tinggi 2009-2017.
3.2.2: The medical school must ensure that the incoming transfer students have the capacity
to successfully follow the programme and comply with all relevant regulations.

DOCUMENTS REQUIRED FOR CREDIT TRANSFER:
1. Application letter to WUC for credit transfer with reason for transfer.
Surat Permohonan untuk kredit transfer ke WIDAD ditulis oleh pemohon
(Refer template below)
2. Letter to indicate student is still an active student in their present university.
Surat menyatakan Pelajar masih atau sedang belajar di Universiti sekarang.

3. Result of examinations completed in the current University
Keputusan peperiksaan setiap semester di University sekarang

4. Certificate used to enter current medical school such as SPM, O-Level, STPM, A-Level,
Matriculation or Foundation.
Sijil kelulusan kemasukkan ke University sekarang seperti – STPM, A-Level, Assasi, Matrikulasi
atau/dengan SPM

5. Copy of Passport and Identity Card
Salinan Kad Pengenalan dan Passport

PROCESS FLOW: 323

Faculty inform Student makes official Application for Documents to be submitted
student of Credit Transfer to Widad University 1. IC/PASSPORT
unsuccessful 2. Application Letter
application College MBBS Programme 3. All Examination Results from Current

Student submit required Documents to University
faculty for Review by Faculty 4. SPM Results
Admission Committee (FAC) 5. STPM/A-Level/Foundation or

FAC Review all Documents, Matriculation Result
Validate and Verify Curriculum for 6. Letter from Current University
Mapping and Decision on Transfer
Year/ Semester stating student is an active student
in Current University
7. Present Curriculum and Curriculum
Structure

NOT Approve for Approve for
Credit Transfer Credit Transfer

Student Call for Interview
F2F or Online

Successful Interview

Student case Presented to
University SENATE for
Approval

With SENATE APPROVAL
Offer Letter given to Student

324

STUDENT ENTRY QUALIFICATION ASSESSMENT FORM - MBBS
NEW & CREDIT TRANSFER

Student Name

Identification Passport/IC Number EB0754903

Application For NEW INTAKE CREDIT TRANSFER

DATE DOCUMENT SUBMIT 27 SEPT 2021

MATRICULATION/ASASI SAINS/ FOUNDATION SPM / O- LEVEL result if applicable
CGPA GRADE
BIOLOGYB BIOLOGY

CHEMISTRY CHEMISTRY

MATHS/PHYSICS PHYSICS

Average grade for MATHEMATICS/ADD MATHS
the above 3(three) subjects
SACE – SOUTH AUSTRALIAN CERTIFICATE OF ONE OTHER SUBJECTS
EDUCATION
Institution awarding above qualification Other Equivalent Qualification: (O-Level
AUSTRALIAN GOVERNMENT or SPM)
________________________________ IGCSE

STPM /A-Level GRADE Other Equivalent Qualification: (to A-
BIOLOGY Level, Diploma, Degree). State the
institution and date Awarded.

CHEMISTRY

MATHS/PHYSICS

ASSESSMENT RESULT
Eligible to enter MBBS programme with FULL Offer

Eligible to enter MBBS programme with CONDITIONAL Offer

Incomplete Document

NOT Eligible

FURTHER ACTIONS:
Call for PROFILING

ADVICE TO CONSIDER FOR OTHER PROGRAMME

COMMENTS:

325

__________________________________________________________________________
____________
ELIGIBLE FOR CREDIT TRANSFER TO SEMESTER 2 MBBS PROGRAMME.
__________________________________________________________________________

ASSESSMENT BY: _____________________________________ DATE: _________________
Signed: ___________________________

326

CREDIT TRANSFER STUDENT INFORMATION: CHECKLIST

NAME

IC No
ADDRESS

CONTACT NUMBER MBBS, MBBS Manchester or MD or Total year of
H/P, Email MBBCh or others. (State the name of Programme
Transfer from University the programme)
(name of University)
Programme
(State if it is a 5 Year Programme
or 6 Year Programme)

Current/Actual Year of Study in HEALTH SECURITY Other reason: State if any
original uni. (COVID 19)
Completed Year of Study in
original uni.
Results of examinations for all
completed year of studies
YES or NO If No, state the reason
Reason for Credit Transfer from
original uni. (YES OR NO)

Entry Qualification into original uni. SPM alone or SPM

with Asasi/Foundation/IB or others (Please state)

DOCUMENTS No Info Yes No Pending
NO
SUBMITTED TO 1 Copy of IC / Passport
WIDAD UNIVERSITY 2 Letter stating you are student of
COLLEGE
original uni.

3 Application letter for credit

transfer

4 SPM results or equivalent

5 Foundation or ASASI or IB results

or others

6 Results of all exams from original

uni. Including latest

I had Interview/meet with the YES

Dean before entry to WIDAD

VERIFIED BY: DEAN DATE:

327

Example of Application Letter

328
SENATE RESOLUTION FOR CREDIT TRANSFER OF STUDENT FROM OTHER UNIVERSITY

FACULTY OF MEDICINE
REQUEST FOR SENATE RESOLUTION

At the
SENATE MEETING (SPECIAL SENATE MEETING)

5 AUGUST 2021

Title Credit Transfer – MBBS Programme - POLICY
CREDIT TRANSFER FOR MBBS DURING COVID-19 PANDEMIC

Presentation by: PROF. DR. JAMALUDIN ZAINOL

Preamble WUC is one of the approved institutions in Malaysia that could accept
Malaysian medical students returning from overseas or whose learning
progress have been affected by the COVID-19 outbreak and plan to continue
their medical study in Malaysia.
The aforesaid medical students may apply for entry to WUC MBBS
programme with credit transfer using their results obtained from overseas
institutions. They must first meet the admission criteria and entry
requirements as approved by the Ministry of Higher Education (MoHE) and
Malaysian Medical Council (MMC).
The credit transfer evaluation will then be carried out based on the MoHE
and MMC credit transfer guidelines and procedures. The credit transfer will
only be granted upon getting approval from the University SENATE.
In general, medical students from a 5-year OR 6-year medical programme
may be eligible for credit transfer where the maximum credit transfer
allowable will be capped at 40% if the curriculum mapping is equivalent to
80% or more, while for curriculum mapping (learning outcomes) that
achieved 100% equivalency (e.g. Completion of Pre-Clinical Years), the
advanced standing student must fulfil at least 2 years of academic residency
at WUC before graduation.
Student must fulfil the followings for SENATE consideration;

1. Student must be an active student in the current university
2. Student must provide application letter to Widad with stated reason

for transfer
3. Mapping of curriculum / Learning Outcomes to Widad must be made

to the satisfaction of the University Senate
4. Transfer from Fully Accredited medical programme

Required 1. Student identification Passport / Identity card
Documents 2. Letter of application

329

3. Letter to indicate student currently and active student at
present University

4. Results of examinations conducted in present University

Resolution That the SENATE approved the above policy for Credit Transfer in
required relation to MBBS programme as proposed above

Proposed by Seconded by

Prof. Dr. Jamaludin Zainol Prof. Dato’ Dr. Shohaimi Abdullah

Dean, Faculty of Medicine Vice Chancellor

WUC WUC

Date: 5 March 2020 Date: 5 March 2020

____________________________________________________________________________

______

Resolution:

With regards to this proposal above, WIDAD University College SENATE is satisfied with the

credit transfer process and requirement and hence approved the above policy to be used.

Signed

__________________
Chairman

330

SAMPLE OF SENATE APPROVAL OF STUDENT FOR CREDIT TRANSFER

Title FACULTY OF MEDICINE

Preamble REQUEST FOR SENATE APPROVAL
At the
Attached
Document SENATE MEETING (SPECIAL SENATE MEETING)
Resolution 12 AUGUST 2020
required
Credit Transfer – into MBBS Programme
Name: WAN ASMA’ HUDA BINTI WAN YAHYA
Passport Number/ IC Number:
Credit Transfer into Year: 3
University Transfer from: MANSOURA UNIVERSITY, EGYPT
University Transfer from Recognised by MMC: YES

KPT/MQA/MMC allows credit transfer of medical student with
conditions to be followed.

5. Student must be an active student in the current university
6. Student must provide application letter to Widad with stated

reason for transfer
7. Mapping of curriculum to Widad must be made to the

satisfaction of the University Senate
8. Transfer from Fully Accredited medical programme

5. Student identification Passport / Identity card
6. Letter of application
7. Letter to indicate student currently and active student at

present University
8. Results of examinations conducted in present University

1. Approval from the SENATE to allow the above student to
enter WIDAD medical programme on a Credit Transfer basis
to the year as stipulated above based on the followings;

2. Student has completed year 3, pass all subjects of year 1, year
2 and year 3 of MANSOURA UNIVERSITY.

3. 6 Year programme
4. Student has completed the pre-clinical phase from a fully

recognised medical school
5. Mapping of subjects of the preclinical phase meets the

minimum 80% curriculum mapping between Mansoura
University and Widad University College Student is an active
student of MANSOURA UNIVERSITY.

331

Proposed by 6. Since this is a credit transfer student from a recognised
university, SENATE accepts student based on completion of
year studied in present university following guidelines by
Malaysian Medical Council and Malaysian qualification
agency.

Seconded by

____________________ ____________________

Prof. Dr. Jamaludin Zainol Prof. Dato’ Dr. Shohaimi Abdullah
Dean, Faculty of Medicine Vice Chancellor
WUC WUC

Date: 12 August 2020 Date: 12 August 2020

____________________________________________________________________________
______

Resolution:
With regards to this proposal, WIDAD University College SENATE is satisfied with the credit
transfer process and requirement and has agreed to allow WAN ASMA’ HUDA BINTI WAN
YAHYA, IC No. ________ to enter Year 3 of the MBBS Programme with the condition that
student must complete the MPU/University compulsory subjects before graduation.

Signed

__________________
Chairman
WUC SENATE

Date: 12 August 2020

332

SECTION 12: POLICY & PROCEDURE – STUDENT ACADEMIC
PROCEDURES

POLICY & PROCEDURE – STUDENT ACADEMIC
PROCEDURES

SECTION 12(A): COURSE REGISTRATION - SOP

COURSE REGISTRATION

JABATAN PROSEDUR NO RUJUKAN :
AKADEMIK KUALITI OPERASI NO KELUARAN : 01

PENDAFTARAN NO. PINDAAN : 00
KURSUS TARIKH KUATKUASA : 9 JULAI 2012
MUKASURAT :1

Disediakan oleh Disemak Diluluskan
oleh oleh

Tandatangan

Nama SUHANA BT MUSLINA BT HJ. MD PN. SITI MASRINA BT
Jawatan BAHARUDIN MUIS SULONG
Tarikh SETIAUSAHA AUDIT
DALAMANAKADEMIK KETUA AUDIT PENOLONG NAIB
DALAMAN AKADEMIK CANSELOR (AKADEMIK)
5 MEI 2012
22 JUN 2012 27 JUN 2012

REKOD PINDAAN DOKUMEN TERKAWAL
Adalah menjadi tanggungjawab Pemegang Dokumen untuk memastikan salinan dokumen
inisentiasa dikemaskini dengan memasukkan semua pindaan yang dinyatakan.

Tarikh No. HALAMAN DIPINDA Ringkasan Tarikh
Pindaan No. Muka surat Pindaan Diluluskan
Para

333

BIL. ISI KANDUNGAN MUKASURAT

1. Objektif 4
2. Skop 4
3. Dokumen Rujukan 5
4. Definisi 5
5. Tanggungjawab dan Tindakan 6
6. Lampiran 7

1. OBJEKTIF
• Prosedur ini disediakan bertujuan menerangkan proses pendaftaran kursus bagi
setiap semester.
• Proses ini membantu proses pendaftaran berjalan dengan lancar dan
mengikutprosedur yang telah ditetapkan.

2. SKOP
Prosedur ini digunapakai oleh Pengurusan Akademik sebagai panduan
untuk memastikan proses pendaftaran kursus mengikut prosedur yang
telah ditetapkan.

3. DOKUMEN RUJUKAN LOKASI NO RUJUKAN
NAMA DOKUMEN

1. Buku Peraturan Akademik WUC BILIK PENOLONG -TIADA-
NAIB CANSELOR
(AKADEMIK)

4. DEFINISI • Mereka yang membuat rayuan semak semula gred subjek
Pelajar • Pelajar ialah individu yang mendaftar dengan WUC untuk

Penasihat mengikutiprogram pengajian yang ditawarkan dalam tempoh
Akademik yang ditetapkan pada setiap semester. (G)
Penyelara
sProgram • Pensyarah yang memantau hal ehwal pelajar mengikut kelas.
Ketua
Program • Staf Akademik yang telah dilantik oleh Dekan untuk
menyelia tadbir program yang dikendalikan.

• Staf Akademik yang dilantik oleh Dekan bagi setiap fakulti
untuk mengetuai penyelaras program dalam menyelia tadbir
sesebuah program pengajian.

334

5. KETERANGAN PROSEDUR Tanggungjawab
Tindakan

1. Pelajar perlu membuat Pra Pendaftaran kursus untuk Pelajar

semester akan datang 2 minggu sebelum peperiksaan akhir Penasihat

Semester semasa. Cetak slip pendaftaran untuk rujukan. Akademik

Satu salinan untuk Penasihat Akademik. Penyelaras

Program Ketua

Program/Dekan

2. Semak Keputusan Peperiksaan Akhir Semestersemester Pelajar

sebelumnya pada hari pendaftaran program bagi pelajar Penasihat

kanan. Akademik Ketua

Program /Dekan

3. Pelajar yang lulus semua subjek perlu membuat pendaftaran Pelajar

kursus secara on line dalam masa lima hari bekerja sebelum Penasihat

semester bermula dan tiga hari bekerja untuk Penyelaras Akademik

Program. Cetak slip pendaftaran untuk rujukan. Penyelaras

Program

4. Pelajar yang gagal mana-mana kursus dikehendaki Pelajar

menggugurkan kursus yang memerlukan prasyarat bagi Penasihat

kursus yang akan diambil dan mendaftar semula kursus Akademik

berkenaan dengan status ulangan secara on line dalam masa Penyelaras

lima hari bekerja sebelum semester bermula. Program Ketua

*Selepas ujian 1 untuk program Nursing. Cetak Program/Dekan

slip pendaftaran untuk rujukan.

5. Pembetulan pendaftaran kursus (penambahan, pengguguran, Pelajar

pembetulan kod dan taraf kursus boleh dibuat pada minggu Penasihat

ke-3 semester. Cetak slippendaftaran untuk rujukan. Satu Akademik

salinan untuk simpanan Penasihat Akademik. Penyelaras

*Rujuk Panduan Akademik IPTA bagi program IPTA. Program

6. Pendaftaran/pembetulan lewat dengan kebenaran ketua Pelajar

program boleh dibuat sehingga minggu ke-4 kuliah. Denda Penasihat

RM 50.00 akan dikenakan kepada pelajar yang lewat Akademik

melakukan proses ini. Cetak slip pendaftaran untuk rujukan Penyelaras

Program Ketua

Program/Dekan

7. Pendaftaran/pembetulan lewat sehingga minggu ke- Pelajar

5 kuliah dibenarkan dan akan dikenakan dendamaksima RM Penasihat

200.00. Cetak slip pendaftaran untuk rujukan Akademik

Penyelaras Program

Ketua Program/

Dekan

335

8. Pelajar perlu membuat pengesahan pendaftaran kursus Pelajar

melalui sistem online dalam masa lima hari bekerja. Cetak Penasihat

slip pendaftaran untuk rujukan. Akademik

Penyelaras

Program

6.PANDUAN PENDAFTARAN KURSUS CATATAN
PANDUAN

Semua pelajar yang telah mendaftar program pada sesuatu sesi pengajian
hendaklah mendaftar semua kursus yang diambil pada sesuatu semester.
Pelajar mesti mengikuti semua kursus yang didaftarkan bagi tujuan
penilaian.

Pelajar hanya dibenarkan mendaftar kursus yang ditawarkan pada sesuatu
semester tertakluk kepada syarat yang ditetapkan oleh WUC

Setiap kursus yang diambil pada sesuatu semester hendaklah didaftarkan
dengan betul dengan menyatakan kod kursus dan jumlah kredit.

Pendaftaran kursus hendaklah dibuat mengikut prosedur yang telah
ditetapkan oleh WUC.

Jika pelajar gagal atau tidak membuat Pendaftarn Kursus dalam tempoh
yang telah ditetapkan, kecuali atas sebab-sebab tertentu yang dapat
diterima oleh WUC, pelajar akan diberhentikan daripada pengajiannya.

7. LAMPIRAN LAMPIRAN NO RUJUKAN
Lampiran 1
BIL PERKARA
1. Carta Alir Prosedur Pendaftaran Kursus Lampiran 2
2. Borang Pendaftaran Kursus Lampiran 3
3. Borang Pendaftaran dan Tambah Gugur Kursus

336

SECTION 12 (B): COURSE EXEMPTION - SOP

CREDIT EXEMPTION

PROSEDUR NO RUJUKAN :
KUALITI OPERASI NO KELUARAN : 01

JABATAN PENGECUALIAN NO. PINDAAN : 00
AKADEMIK KREDIT TARIKH KUATKUASA : 9 JULAI 2012
MUKASURAT :1

Disediakan oleh Disemak Diluluskan
oleh oleh

Tandatangan

Nama SUHANA BT MUSLINA BT HJ. MD PN. SITI MASRINA BT
Jawatan BAHARUDIN MUIS SULONG
Tarikh SETIAUSAHA AUDIT
DALAMANAKADEMIK KETUA AUDIT PENOLONG NAIB
DALAMAN AKADEMIK CANSELOR (AKADEMIK)
5 MEI 2012
22 JUN 2012 27 JUN 2012

REKOD PINDAAN DOKUMEN TERKAWAL
Adalah menjadi tanggungjawab Pemegang Dokumen untuk memastikan salinan dokumen
inisentiasa dikemaskini dengan memasukkan semua pindaan yang dinyatakan.

Tarikh No. HALAMAN DIPINDA Ringkasan Tarikh
Pindaan No. Muka surat Pindaan Diluluskan
Para

BIL. ISI KANDUNGAN MUKASURAT

1. Objektif 4
2. Skop 4
3. Dokumen Rujukan 5
4. Definisi 5
5. Tanggungjawab dan Tindakan 6
6. Lampiran 7

337

1. OBJEKTIF
Prosedur ini disediakan bertujuan untuk menerangkan proses
pengecualian kredit bagi pelajar yang ingin meneruskan pelajaran ke
peringkat Ijazah Sarjana Muda yang meliputi:
• Permohonan dari Pelajar
• Moderasi oleh Jawatankuasa Akademik WUC
• Pengesahan oleh Penyelaras Program
• Pengesahan dari Dekan
• Penyimpanan oleh Unit Rekod

2. SKOP
Prosedur ini digunapakai oleh Pengurusan Akademik untuk memastikan
prosedur pengecualian kredit bagi pelajar yang ingin meneruskan pengajian
ke peringkat Ijazah Sarjana Muda dapat dijalankan dengan baik.

3. DOKUMEN RUJUKAN LOKASI NO RUJUKAN
NAMA DOKUMEN

1. Buku Peraturan Akademik WUC BILIK PENOLONG NAIB -TIADA-
CANSELOR (AKADEMIK)

4. DEFINISI • Mereka yang membuat rayuan semak semula gred subjek
Pelajar • Pelajar ialah individu yang mendaftar dengan WUC untuk

mengikuti program pengajian yang ditawarkan dalam tempoh
yang ditetapkan pada setiap semester. (G)

Jawatankuasa • Mereka yang dilantik oleh Naib Canselor untuk membuat
akademik keputusan bagi rayuan yang dikemukakan terdiri daripada:
• Timbalan Naib canselor
Penyelaras • Pengarah hal Ehwal pelajar/
program • Pengarah Pengurusan Akademik
Timbalan • Dekan 1
Dekan • Dekan 2
Unit Rekod
• Jawatankuasa yang ditubuhkan oleh fakulti yang
bertanggungjawab ke atas hal ehwal akademik pelajar

Staf Akademik yang telah dilantik oleh Dekan untuk
menyelia tadbir program yang dikendalikan.
Staf akademik yang dilantik oleh Naib Canselor untukmembantu
tugas-tugas dekan sesebuah fakulti
Unit yang bertanggungjawab untuk menyimpan maklumat
pelajar

338

5. KETERANGAN PROSEDUR Tanggungjawab
Tindakan

1. Permohonan Pengecualian kredit dari pelajar yang Pelajar
bertukar program / kursus pengajiansamada dalam
WUC atau dari IPT / program lain semasa proses
permohonan masuk ke WUC dengan mematuhi
syarat- syarat berikut:

a. Gred Lulus
• Gred minimum untuk mendapatkan Kredit

Kecuali ialah Gred C atau lebih tinggi
mengikut sistem penggredan WUC.
b. Nilai Kredit
• Nilai kredit tidak melebihi 33% daripada
jumlah keseluruhan kredit yang disyaratkan
untuk pengijazahan sesuatu program
pengajian.
• Kursus yang diberikan Kredit Kecuali dan
Kredit Pindah hendaklah setara dengan
kurikulum program pengajian WUC dari segi
pengiraan beban akademik dannilai kredit.
c. Kandungan Kursus Dan Kurikulum Kursus
• Kandungan kursus yang diberikan Kredit
Kecuali mestilah setaraf dengan kurikulum
semasa kursus pengajian yang diikuti.
Jumlah isi kandungan hendaklah sama atau
tidak kurang daripada 80% daripada
kandungankursus berkaitan di WUC
Permohonan Pengecualian Kredit hendaklah dibuat
dengan menggunakan Borang Pengecualian Kredit
WUC.
Permohonan pengecualian kredit dibuat semasa
permohonan mengikuti kursus atau selewat-
lewatnya minggu PERTAMA (1) semester pertam
pengajian.

2. Penentuan kursus yang diberi Pengecualian Penyelaras

Kredit berdasarkan pencapaian terdahulu atau Program

keputusan penilaian WUC dalam

339

kursus berkaitan berdasarkan perkara-perkara Jawatankuasa

berikut: Akademik

• Kursus yang diberikan Kredit Kecuali Timbalan Dekan

hendaklah setara dengan Penilaian dan

kurikulum program pengajian Kolej Universiti

dari segi pengiraan bebanakademik dan nilai

kredit.

• Kelulusan untuk Pengecualian Kredit Kredit

hanya diberikan kepada kursus dalam kursus

yang telah mendapat pengiktirafan JPA /

MQA.

• Kelulusan untuk Pengecualian akan diberi

oleh berdasarkan perakuan Jawatan Kuasa

Akademik Fakulti.

• Pengecualian Kredit tidak dibenarkan untuk

program / kursus pengajian yang telah diikuti

dan telah memperolehi

diploma dalam bidang dan tahap yang sama

dari IPT lain.

3. Satu salinan borang pengecualian kredit akan Penyelaras

diberikankepada pelajar pada minggu KETIGA (3) Program

semester pertama pengajian.

Kepada pelajar yang gagal, satu salinan borang

pengecualian kredit akan diberikan

sebagai bukti permohonan ditolak.

4. Menyimpan rekod Kursus yang diberi Penyelaras

Pengecualian dalam rekod akademik pelajar Program

Unit Rekod

6. LAMPIRAN LAMPIRAN *NO RUJUKAN

BIL PERKARA Lampiran 1
1. Carta Alir Prosedur Pengecualian Kredit Lampiran 2
2. Borang Pengecualian Kredit

340

SECTION 12 (C): COURSE GRADE APPEAL - SOP

COURSE GRADE APPEAL

PROSEDUR NO RUJUKAN :
KUALITI OPERASI NO KELUARAN : 01

JABATAN RAYUAN GRED NO. PINDAAN : 00
AKADEMIK KURSUS TARIKH KUATKUASA : 9 JULAI 2012
MUKASURAT :1

Disediakan oleh Disemak Diluluskan
oleh oleh

Tandatangan

Nama SUHANA BT MUSLINA BT HJ. MD PN. SITI MASRINA BT
Jawatan BAHARUDIN MUIS SULONG
Tarikh SETIAUSAHA AUDIT
DALAMANAKADEMIK KETUA AUDIT PENOLONG NAIB
DALAMAN AKADEMIK CANSELOR (AKADEMIK)
5 MEI 2012
22 JUN 2012 27 JUN 2012

REKOD PINDAAN DOKUMEN TERKAWAL
Adalah menjadi tanggungjawab Pemegang Dokumen untuk memastikan salinan dokumen
inisentiasa dikemaskini dengan memasukkan semua pindaan yang dinyatakan.

Tarikh No. HALAMAN DIPINDA Ringkasan Tarikh
Pindaan No. Muka surat Pindaan Diluluskan
Para

BIL. ISI KANDUNGAN MUKASURAT

1. Objektif 4
2. Skop 4
3. Dokumen Rujukan 5
4. Definisi 5
5. Tanggungjawab dan Tindakan 6
6. Lampiran 7

341

1. OBJEKTIF
Prosedur ini disediakan bertujuan untuk menerangkan proses rayuan gred
kursus.

2. SKOP
Prosedur ini digunapakai oleh pelajar dan pengurusan akademik untuk

memastikanproses rayuan keputusan gred berjalan dengan mudah dan lancar.

3. DOKUMEN RUJUKAN LOKASI NO RUJUKAN
NAMA DOKUMEN -TIADA-
BILIK PENOLONG
1. Buku Peraturan Akademik WUC NAIB CANSELOR

(AKADEMIK)

4. DEFINISI Mereka yang mengendalikan kuliah bagi kursus yang ditetapkan
Pensyarah termasuk yang bertaraf tetap, kontrak atau sambilan.

Pelajar Individu yang mendaftar dengan WUC untuk mengikuti program
pengajian yangditawarkan dalam tempoh yang ditetapkan pada
Kursus setiap semester.

Jawatankuasa Komponen kurikulum program / kursus yang mempunyai kod
Akademik (Rayuan tersendiri.
Keputusan Mereka yang dilantik oleh Naib Canselor untuk membuat
Peperiksaan Akhir) keputusan bagi rayuan yang dikemukakan terdiri daripada:
JKA (RKPA)
• Timbalan Naib Canselor
• Pengarah hal Ehwal pelajar/
• Pengarah Pengurusan Akademik
• Dekan 1
• Dekan 2

342

5. KETERANGAN PROSEDUR Tanggungjawab
Tindakan

1. Membuat Rayuan Keputusan Gred dengan mengisi borang Pelajar
rayuan di pejabat DekanFakulti dalam tempoh tidak lewat
daripada EMPAT BELAS HARI (14) selepas keputusan Unit Peperiksaan
peperiksaan akhir diumumkan secara rasmi dengan kadar Unit Peperiksaan/
bayaran yang ditetapkan oleh WUC iaitu sebanyak Pensyarah
RM50.00 bagi satu kursus. Setelah membuat bayaran di Unit Peperiksaan
Unit Kewangan, borang rayuan hendaklah diserahkan
kepada Unit Peperiksaan. Satu salinan borang rayuan Jawatankuasa
adalah untuk simpanan pelajar. Akademik(Rayuan
Borang: Keputusan
Peperiksaan Akhir)
2. Sediakan maklumat keputusan akhir bagi subjek yang JKA(RKPA)
terdapat dalam borang RayuanKeputusan Gred. Jawatankuasa
Akademik(Rayuan
3. Serahkan borang Rayuan Keputusan Gred beserta skrip Keputusan
jawapan peperiksaan akhir untuk di semak semula oleh Peperiksaan Akhir)
pensyarah yang dilantik oleh JKA(RKPA). JKA(RKPA)/Senat
Unit Peperiksaan
4. Terima keputusan semakan semula skrip jawapan
peperiksaan akhir daripada pensyarah dan menyerahkan Dekan Fakulti
keputusan tersebut kepada JKA (RKPA). Dekan Fakulti

5. Menjalankan perbincangan bagi membuat keputusan untuk
Rayuan Keputusan Gred pelajar.

6. Membuat pengesahan untuk keputusanRayuan
Keputusan Gred pelajar.

7. Kemaskini markah sekiranya gred baru subjek tersebut
melebihi gred lama, dan jika tidak markah terdahulu
dikekalkan.

8. Terima salinan keputusan Rayuan KeputusanGred daripada
Unit Peperiksaan.

9. Maklum kepada pelajar mengenai keputusan rayuan secara
bertulis dalam masa TIGA (3) hari bekerja selepas
keputusan dibuat. Rayuan dianggap berjaya sekiranya
markahberubah kepada yang lebih tinggi.

7. LAMPIRAN LAMPIRAN NO RUJUKAN
BIL PERKARA Lampiran 1
Lampiran 2
1. Carta Alir Prosedur Rayuan Gred Kursus

2. Borang Rayuan Keputusan Gred Kursus

343

SECTION 12 (D): CHANGE OF PROGRAMME- SOP

CHANGE OF PROGRAMME

PROSEDUR NO RUJUKAN :
KUALITI OPERASI NO KELUARAN : 01

JABATAN PERTUKARAN NO. PINDAAN : 00
AKADEMIK PROGRAM TARIKH KUATKUASA : 9 JULAI 2012
MUKASURAT :1

Disediakan oleh Disemak Diluluskan
oleh oleh

Tandatangan

Nama SUHANA BT MUSLINA BT HJ. MD PN. SITI MASRINA BT
Jawatan BAHARUDIN MUIS SULONG
Tarikh SETIAUSAHA AUDIT
DALAMANAKADEMIK KETUA AUDIT PENOLONG NAIB
DALAMAN AKADEMIK CANSELOR (AKADEMIK)
5 MEI 2012
22 JUN 2012 27 JUN 2012

REKOD PINDAAN DOKUMEN TERKAWAL
Adalah menjadi tanggungjawab Pemegang Dokumen untuk memastikan salinan dokumen
inisentiasa dikemaskini dengan memasukkan semua pindaan yang dinyatakan.

Tarikh No. HALAMAN DIPINDA Ringkasan Tarikh
Pindaan No. Muka surat Pindaan Diluluskan
Para

BIL. ISI KANDUNGAN MUKASURAT

1. Objektif 4
2. Skop 4
3. Dokumen Rujukan 5
4. Definisi 5
5. Tanggungjawab dan Tindakan 6
6. Lampiran 7

344

1. OBJEKTIF
Prosedur ini disediakan bertujuan untuk menerangkan dan
melaksanakan proses pertukaran program bagi pelajar WUC atas
alasan-alasan yang dibenarkan. Ianyamelibatkan:
1.1 Pertukaran Program Dalam Fakulti
1.2 Pertukaran Program Antara Fakulti

2. SKOP
Prosedur ini akan digunapakai oleh Pengurusan Akademik dan pentadbiran
untuk memastikan proses perpindahan atau pertukaran program pelajar
berjalan dengan baik dan mengikut prosedur.

3. DOKUMEN RUJUKAN LOKASI NO. RUJUKAN
BIL. JENIS

1. Buku Peraturan Akademik WUC BILIK PENOLONG -TIADA-
NAIB CANSELOR

(AKADEMIK)

4. DEFINISI Staf akademik yang telah dilantik oleh Dekan untuk menyelia
Penyelaras tadbir program yang dikendalikan.
Program
Penasihat Pensyarah yang telah dilantik bagi menasihati pelajar dibawah
Akademik seliaannya mengenai hal ehwal pembelajaran sepanjang sesi
pengajian.
Pengurus Staf pentadbiran yang telah dilantik bagi membantu Ketua
Program Program bagi menjalankan hal ehwal pentadbiran bagi sesuatu
program.
Unit Rekod Unit yang bertanggungjawab merekodkan dan mengemaskini
maklumat dan status pengajian pelajar.
Jabatan Hal Jabatan yang bertanggungjawab mengenai segala hal ehwal
Ehwal Pelajar pelajar samada dari sudut pelajaran, sahsiah, moral dan
sebagainya.
Pelajar Pelajar ialah individu yang mendaftar dengan WUC untuk
mengikuti program pengajian yang ditawarkan dalam tempoh
Pengecualian yang ditetapkan pada setiap semester.
Kredit Pengecualian daripada pendaftaran dan mengikuti kursus yang
ditetapkan untuk sesuatu program akademik.

345

5. KETERANGAN PROSEDUR

TINDAKAN TANGGUNGJAWA

B

1. Pertukaran program adalah dibenarkan. WUC boleh

mempertimbangkan untuk pelajar memohon

pertukaran program pengajian dengan syarat:

(i) Pelajar memenuhi syarat kelayakan pertukaran

program berdasarkan ketetapan Fakulti /

Program.

(ii) Pertukaran program dibuat dalamtempoh masa

yang dibenarkan.

(iii) Mengikut prosedur yang telahditetapkan.

(iv) Prosedur pengecualian kredit (jikaberkaitan)

2. KELAYAKAN:
2.1 Sebelum memohon bertukar program, pelajar Pelajar
hendaklah memastikan bahawa beliau LAYAK
memohon program baru, bergantung kepada syarat
kelayakan yang telah ditetapkan oleh program /
fakulti berkaitan.

3. TEMPOH MASA: Pelajar, Ketua

3.1 Hanya pelajar semester pertama (1) dan kedua Program, Penasihat
(2) sahaja yang dibenarkan bertukar program.
Akademik, Eksekutif
3.2. Bagi pelajar semester pertama pengajian, permohonan
pertukaran program hanya dibenarkan dalam tempoh TIGA (3) Program.
minggu selepas semester bermula iaitu sebelum tempoh
pendaftaran kursus tamat

3.3 Bagi pelajar semester kedua, permohonan pertukaran
hendaklah dibuat tidak lewat daripadaDUA (2) minggu selepas Penasihat Akademik
keputusan peperiksaan dikeluarkan dan pencapaian akademik
elajar tidak berada dalam Kedudukan Gagal (KG).

3. PROSEDUR UMUM:

4.1 Pelajar hendaklah mendapatkan penasihatan dan Pelajar
sokongan daripada Penasihat Akademikterlebih dahulu.

346

4.2 Pelajar kemudian perlu mengisi Borang Penyelaras Program
Permohonan Pertukaran Program [ Bahagian Kewangan
serta mengemukakan surat rayuan kepada
Penyelaras Program untuk menukar program.

4.3 Pelajar hendaklah mendapatkan kelulusandaripada Penyelaras Program
Penyelaras Program (lama dan baru).

4.4 Pelajar hendaklah menjelaskan pembayaran yuran
pengajian di Bahagian Kewangan (sekiranya ada).

4.5 Penyelaras Program (baru) akan dimaklumkan mengenai Eksekutif Program
pertukaran ini melalui memo oleh Penyelaras Program (lama).

4.6 Pelajar mendaftar kursus yang akan diambil bagiprogram

baru dengan Eksekutif Program yang baru. Unit Rekod

4.7 Eksekutif program (baru) akan memaklumkankepada Unit
Rekod dan Ibu/Bapa/ Penjaga pelajar. Pelajar ditamatkan dari
kursus lama dan mendaftarkursus baru secara rasminya.

5. PENGECUALIAN KREDIT:

5.1 Bagi pertukaran program dalam bidang yanghampir sama Unit Rekod
atau pertukaran program dalam fakulti, pelajar diberi pilihan
berikut:

(i) Rekod akademik asal pelajar boleh digunapakai dan
pengajian pelajar dikira berterusan, ATAU

(ii) Rekod akademik asal pelajar ditutup dan disimpan,
rekod baru diwujudkan dan diberikan pengecualian
kredit bagi kursusyang mendapat gred C dan ke atas
seperti yang ditetapkan oleh Fakulti.

5.2 Bagi pertukaran program dalam bidang yang berbeza atau
pertukaran antara Fakulti, rekodakademik asal pelajar ditutup
dan disimpan. Rekod baru diwujudkan dan dibenarkan
pengecualian kredit bagi kursus yang mendapat gred C dan ke
atas seperti yang ditetapkan oleh Fakulti.

5.3 Pengecualian kredit diberikan kepada subjek umum atau
mana-mana subjek teras sesuatu program mengikut
kesesuaian.

347

6. TEMPOH MAKSIMUM PENGAJIAN
6.1 Tempoh maksimum pengajian ditetapkan oleh WUCi
Fakulti program baru tertakluk kepada pengecualian
kredit yang diluluskan (jika ada).
6.2 Pertukaran program hanya dibenarkan SEKALI
SAHAJA di sepanjang pengajian.

6. LAMPIRAN

BIL PERKARA LAMPIRAN NO RUJUKAN

1. Carta Alir Prosedur Pelajar Tukar Program Lampiran 1
2. Borang Permohonan Pertukaran Program Lampiran 2

348

SECTION 12 (E): STUDENT STOP STUDYING- SOP

STUDENT STOP STUDYING NO RUJUKAN :
NO KELUARAN : 01
PROSEDUR
KUALITI OPERASI

JABATAN PELAJAR NO. PINDAAN : 00
AKADEMIK BERHENTI TARIKH KUATKUASA : 9 JULAI 2012
MUKASURAT :1

Disediakan oleh Disemak Diluluskan
oleh oleh

Tandatangan

Nama SUHANA BT MUSLINA BT HJ. MD PN. SITI MASRINA BT
Jawatan BAHARUDIN MUIS SULONG
Tarikh SETIAUSAHA AUDIT
DALAMANAKADEMIK KETUA AUDIT PENOLONG NAIB
DALAMAN AKADEMIK CANSELOR (AKADEMIK)
5 MEI 2012
22 JUN 2012 27 JUN 2012

REKOD PINDAAN DOKUMEN TERKAWAL
Adalah menjadi tanggungjawab Pemegang Dokumen untuk memastikan salinan dokumen
inisentiasa dikemaskini dengan memasukkan semua pindaan yang dinyatakan.

Tarikh No. HALAMAN DIPINDA Ringkasan Tarikh
Pindaan No. Muka surat Pindaan Diluluskan
Para

BIL. ISI KANDUNGAN MUKASURAT

1. Objektif 4
2. Skop 4
3. Dokumen Rujukan 5
4. Definisi 5
5. Tanggungjawab dan Tindakan 6
6. Lampiran 7

349

1. OBJEKTIF
Prosedur ini disediakan bertujuan untuk menerangkan proses berhenti dan
menamatkanpengajian yang merangkumi:
• Prosedur melengkapkan borang berhenti belajar/menamatkan pengajian
• Pengesahan borang dari jabatan-jabatan berkaitan
• Proses pengguguran nama pelajar dari sistem pengurusan rekod pelajar.

2. SKOP
Prosedur ini digunapakai oleh Pengurusan Akademik untuk memastikan pelajar
yang ingin berhenti ataupun menamatkan pengajian akan mengikut proses
yang betul dan lancar.

3. DOKUMEN RUJUKAN Lokasi No. Rujukan
ama Dokumen TIADA

Buku Peraturan Akademik UCSA Bilik Penolong Naib
Canselor (Akademik)

Borang Berhenti/Tamat Pengajian Bilik Penolong Naib
Canselor (Akademik)

4. DEFINISI

Pelajar Pelajar yang telah mendaftar kursus secara sepenuh masa, separuh
Penyelaras Program masa atau jarak jauh.
Penasihat Akademik Ketua program ialah staf akademik yang telah dilantik oleh Dekan
untuk mengetuai sesebuah Program Pengajian.

Pensyarah yang memantau hal ehwal pelajar mengikut kelas.

Hal Ehwal Pelajar Jawatankuasa yang dilantik oleh pihak kolej universiti dan
Unit Rekod dipertanggungjawabkan mengendalikan hal ehwal pelajar.
Unit Penginapan Unit yang bertanggungjawab dalam menyimpan dan mengemaskini
Unit Kewangan maklumat pelajar.
Kaunselor Unit yang bertanggungjawab dalam menguruskan penginapan asrama
untuk pelajar.

Unit yang bertanggungjawab dalam mengawal selia urusan kewangan
organisasi.
Individu yang bertanggungjawab dalam memberi bimbingan
dankhidmat kaunseling kepada para pelajar.

350

5. KETERANGAN PROSEDUR Tanggungjawab
Tindakan Pelajar

1. Pelajar yang mengambil keputusan untuk berhenti belajar Hal Ehwal
perlu memaklumkan kepada Penyelaras Program dan Pelajar/Penasihat
sekiranya Penyelaras Program tiada, sila rujuk kepada pihak
yang lebih tinggi. Akademik
Unit Rekod
2. Pelajar yang ingin berhenti sebelum tamat pengajian akan
diberi kaunseling oleh Hal Ehwal Pelajar atau Penasihat
kademik dan pensyarah yang terlibat.

3. Jika pelajar masih berniat untuk berhenti setelah diberi
kaunseling, mereka perlu mengambil borang berhenti
belajardi Unit Rekod.

4. Bagi pelajar yang telah tamat pengajian, mereka perlu Unit Rekod
mengisi borang tamat pengajian yang terdapat di Unit Rekod.
- Borang ini hanya boleh diisi selepas pelajar tamat Penyelaras Program/Unit
pengajian dan telah mendapat keputusan peperiksaan di Pemasaran/HEP/Unit
semester akhir. Penginapan/Unit
Kewangan/Unit Rekod
5. Borang ini perlu diserahkan kepada Penyelaras Program, Unit Rekod
Jabatan Pemasaran, HEP, Unit Penginapan, Unit Kewangan
dan Unit Rekod untuk mendapatkan pengesahan.

6. Unit Rekod akan memastikan borang telah disahkan oleh
semua jabatan dan menggugurkan nama pelajar dari sistem
pengurusan rekod pelajar.

6. LAMPIRAN

BIL PERKARA LAMPIRAN NO
RUJUKAN

1. Carta Alir Prosedur Pelajar Berhenti Lampiran 1

2. Borang Berhenti Belajar/Tamat Pengajian Lampiran 2

3. Borang Menarik Diri Lampiran 3