ACADEMIC POLICY - 2022 EDITION

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• Assessment can form part of the information that is used for feedback purposes (i.e.,
assessment for quality promotion) to inform judgments about the quality of the
learning and teaching program.

It is important to ensure that the different purposes of assessment are thoroughly understood
by both the assessors and the students being assessed.

IV. PRINCIPLES FOR EFFECTIVE ASSESSMENT
Since assessment is one of the strongest and most direct influences on the nature and extent
of student learning, the design of assessment to promote student learning is of key importance.
Effective assessment is grounded on sound program design, development and implementation.

The following principles or criteria for effective assessment are to provide measures which can
be used to evaluate individual assessment opportunities and on course and program level. It
does, however, remain the responsibility of faculties and their personnel to interpret and apply
to their own circumstances.

All assessment opportunities, approaches and methods should adhere to these principles.
Academics who are involved in the assessment of student learning should be able to account
for all levels of assessment (e.g., course level, program level) as well as for the assessment
instruments that are used (e.g., assignments, multiple choice tests, short or long essays, OSPE,
OSCE, etc.) in terms of these principles.

Each principle should however not be considered or applied in isolation, but as far as possible
should strive for a balance between all of the principles.

Validity
The assessment measures what it is supposed to measure and the inferences and actions made
on the basis of test scores that are appropriate and accurate.

Reliability
The results of assessment tasks or opportunities are repeatable in different contexts.

Academic honesty
The necessary procedures to prevent, detect and handle dishonest or fraudulent actions exist.
This implies that all those who are involved are well aware of the Senate regulations in this
respect.

Transparency
Information about assessment is made available to students. This includes information about
the reasons for the assessment, when it will take place, the methods that will be used, the
requirements according to which work will be measured, the way in which the final mark will
be calculated and any environment-specific appeal procedures.

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Fairness
Assessment systems should be equitable i.e. all students should be treated fairly, without
prejudice and with reasonable assistance given to overcome disability or disadvantage.

Feasibility
The cost and practical implications of the assessment process will be reasonable with respect
to the context and the purpose of the assessment.

Timely feedback
Lecturers provide timely feedback for formative and summative assessment tasks. The
feedback enables students to identify the sections that have been completed satisfactorily and
to clearly know which areas need further study.

V. IMPLEMENTING THE POLICY

Monitoring of Assessment
WUC acknowledges that all faculties must maintain the same high standard of quality
assurance, and also concedes that the quality assurance mechanisms may differ to allow for
differences between programs and contexts. WUC emphasises the importance of clear,
comprehensive and transparent analyses and reporting of assessment practices in faculties.
The evaluation of assessment practices and strategies forms part of the on-going WUC process
for the evaluation of programs.

VI. RESPONSIBILITIES TO THE IMPLEMENTATION OF THE ASSESSMENT POLICY

Responsibilities of the student
The student
• Ensures that he/she is familiar with the rules and regulations pertaining to examination;
• Ensures that he/she is familiar with the rules and regulations with respect to the assessment
in a specific course as included in the course/programme framework, where applicable;
• Commits to make a diligent and honest attempt at assessment tasks; and
• Ensures that he/she is familiar with the content and stipulations of this assessment policy.

Responsibilities of the University Examination Board
WUC Examination Department
• Alert the relevant people or environments about problematic tendencies with respect to
assessment;
• Orient students in terms of assessment and responsibilities in this respect, via their faculty
structures; and
• Disseminate the assessment policy and their commitment to it among students.

Responsibilities of the Assessor (the Lecturer)
The Assessor
• Effectively uses assessment for the different purposes;
• Successfully applies the principles of effective assessment in practice; and

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• Takes responsibility, in co-operation with the Dean and programme manager, for further
development and/or training with respect to assessment skills.

Responsibilities of the Dean of the Faculty
The Dean of the Faculty

• Coordinates the implementation of the strategies for teaching and learning of WUC
and the Faculty with the institutional assessment policy;

• Coordinates the annual programme revision process in the faculty during the
systematic self-evaluation process of all programmes; and

• Ascertains that assessment practices are carefully considered to ensure proper
alignment with the assessment policy of WUC and the outcomes of the programme.

During the systematic and comprehensive (internal and external) self-evaluation process of all
programmes assessment practices, careful consideration is made to ensure that it is in
compliance with the assessment policy of WUC and that it is aimed at the achievement of the
learning outcomes of the programme.

Responsibilities of the Programme Manager
The programme manager monitors the following matters and takes action on the following:

• Ensures the outcomes of the programme are achieved;
• Ensures the use of appropriate assessment criteria and assessment methods;
• Deploys an integrated assessment;
• Collects and follows up on student feedback about the course/programme; and
• Obtains and follows up on final year student feedback (Course Evaluation) about the

programme as a whole.

Responsibilities of the Faculty Committee (FC)
The FC chairperson

• Develops a monitoring system for the assessment practices in the department to
ensure that it complies to the WUC policy;

• Identifies procedures, mechanisms and remedial actions to address deviation from
the assessment policy;

• Monitors student perceptions about the quality of assessment by means of lecturer
and course feedback and develop remedial action where it appears that there are
problems with assessment; and

• Ensures that academics involved in the assessment of students have appropriate
training or experience.

Responsibilities of the Faculty
Each faculty ensures that its assessment strategies with respect to the planning, execution and
monitoring of its assessment practices are aligned with WUC assessment policy.

Faculty
• Ensures that assessment is addressed as part of its strategy for teaching and
learning;

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• Develops and revises, as required, the quality assurance and control processes of
faculty programs with respect to assessment practices;

• Develops and implements procedures for the promotion of excellent practice in
assessment, such as identifying and announcing examples of good assessment
practices; and

• Utilizes procedures and mechanisms to identify and address problems with the
implementation of the WUC assessment policy.

In addition, lecturers / assessors are required to submit/enter grades through WUC exam
portal within 72 hours—including weekends and holidays—of the scheduled final
examination sitting (not 72 hours after the close of the examination period).

Grades must be submitted when due in order to be included in the students’ transcripts. Serious
inconvenience to students (e.g., inability to clear students for remedial classes or graduation in
a timely manner) when these deadlines are not met.

Responsibilities of the University Academic Board (UAB)
The University Academic Board (UAB) is a functional unit of the Academic Management
Committee (AMCOM) and the Senate. UAB has the central responsibility to coordinate,
monitor, audit and advise on teaching and learning. UAB coordinates the implementation of
the Assessment Policy of WUC by:

• Monitoring the interpretation of the policy (through the faculty reports), and by
periodically reporting on this to Senate via AMCOM with the focus on
o Sharing of best practices in terms of assessment from different faculties; and
o Ensuring that possible unforeseen problems with the implementation of the
assessment policies are discussed.

• Advising each faculty during the implementation of the assessment policy.
• Ensuring that this assessment policy is revised, five years after it is implemented.
• Providing support to lecturers with respect to the development and implementation

of the appropriate assessment practices.
• Providing training for lecturers by means of workshops and modules on assessment.
• Consulting with individual lecturers, program managers, coordinators and centers

about the evaluation and adaptation of assessment practices.
• Undertaking research on appropriate aspects of assessment.
• Advises program managers and faculties, during the planning of academic programs,

on methods to improve the quality of assessment and its related processes;
• Supports each faculty and program on the formulation and/or adaptation of quality

assurance processes which impact on assessment; and
• Ensures that assessment policy, strategies and processes of WUC are in compliance

with MQA and MOHE policy and requirements.

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Responsibilities of EXAMINATION DEPARTMENT (ED)
Without prejudice, ED shall be responsible for making all arrangements necessary for holding
examinations and tests and declaration of results. ED is responsible for the following:

▪ To prepare and announce in advance the calendar of examinations.
▪ To ensure security in preparing, storing and transporting of examination papers,

scripts and marks.
▪ To safeguard the confidentiality of all aspects of the examination materials.
▪ To arrange for printing of question papers and preparation of all examination

materials.
▪ To ensure a conducive examination environment for candidates to perform on

their assessment.
▪ To arrange for the timely publication of examination and test results.
▪ To postpone or cancel examinations, in part or in whole, in the event of

malpractices or if the circumstances so warrant, take disciplinary action or
initiate any civil or criminal proceeding against any person or a group of persons
or an institution alleged to have committed malpractices.
▪ To take disciplinary action where necessary against the candidates, paper-
setters, examiners, moderators, or any other persons connected with
examinations and found guilty of malpractices in relations to the examinations.
▪ To review from time to time, the results of the WUC examinations and forward
reports thereon to WUC Senate.
▪ The controller shall exercise such other powers and perform such other duties as
may by prescribed or assigned to him, from time to time, by WUC Senate.

VII. TRAINING OF ASSESSORS
WUC expects all newly appointed academic personnel must complete the official assessor
training program of WUC, organised by the examination department as a condition for
permanent appointment. Similar training that was completed at other institutions may be
considered according to the guidelines stated in the WUC policy and procedures on assessment.

Each faculty may have specific arrangements for further development of permanent staff
members with regards to fulfilling the training requirement.

It is the responsibility of the DEAN to ensure that assessors undergo appropriate training on
best practices on students’ assessment.

VIII. THE EXAMINERS

External Examiners

Definition of external examiners
An external examiner is not a member of the WUC academic staff. The primary duty of the
external examiner is to ensure that the academic standards of WUC are comparable to similar
academic programs in other Malaysian or recognised international universities, and that

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examinations and other assessments are fair and conducted in accordance with WUC
procedures and regulations.

Role of External Examiners
WUC uses external examiners to help monitor the academic standards of WUC awards, except
those granted on an honorary basis. External examiners act as independent and impartial
advisers providing WUC with informed comment on the standards set and student achievement
in relation to those standards. External examining is therefore an integral and essential part of
WUC quality assurance.
The main purposes of external examining are:

• To verify that academic standards are appropriate for the award or part thereof
which the external examiner has been appointed to examine;

• To help WUC to assure and maintain academic standards across higher
education awards;

• To help ensure that the assessment processes are sound, fairly operated and in
line with the WUC policies and procedures.

The role of the external examiner in assessing student work is as follows:
• The external examiner has the right to see all examination scripts and any other
work that contributes to the mark or grade awarded to the students.

• The external examiner shall act as a moderator of the decisions of internal
examiners. Student work will be marked in the first instance by internal
examiners and some or all of the work should be made available to the external
examiner for moderation. The external examiner should normally be asked to
review the following:
• Fail marks
• Excellent marks and/or distinctions
• Average marks
• A sample of work from both low and high performers
• Borderline marks and whether boundaries between classifications are set
appropriately.

• The external examiner shall act as an adjudicator where there are disagreements
between the internal examiners.

• The external examiner may act as the second marker, where there is insufficient
internal expertise for full internal moderation and where this has been agreed
with the external examiner.

• External examiners shall be asked to correct and subsequently approve all
examination papers contributing to the final result.

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• Where a viva voce examination is to be held for a proportion, but only a
proportion of the candidates, the principles for the selection of candidates
should be agreed with the external examiner. Such an examination shall be
conducted by an external examiner who may be assisted by one or more internal
examiners.

• The external examiner may comment and advise on matters of course
curriculum, balance and structure, in so far as these are revealed by the
assessment process.

• Examination papers, scripts and any other relevant assessment material
contributing to the qualification classification or overall result, shall be kept until
at least one year after the relevant students have graduated. (This may not
always be possible in respect of coursework returned to students.)

• If an internal or external examiner considers that a candidate has engaged in an
improper assessment practice, such as plagiarism or another form of cheating,
the examiner should, as soon as possible, report the circumstances to the
Chairperson of the University cademic Board of WUC, who shall then consult the
University's Disciplinary Board.

Internal Examiners
Definition
Internal examiners are examiners appointed within WUC. These examiners are individuals who
have taught the subjects to be examined. These examiners must have a minimum of three years
of teaching experience in the particular field.

Chief examiner
Internal examiners are assessors to the subject of examination. When there is more than one
examiner/assessor, a leader must be appointed among the assessors or examiners and he/she
shall be designated as the chief examiner.

Examining answer scripts
In examining the answer scripts, particularly essay and written related examinations, the chief
examiner will be the main person in charge of the marking of the answer script to ensure that
the marking abides to the rules and regulations of WUC.

Collection of marks for examination
The internal examiner or chief examiner, where appropriate, is responsible for ensuring that
the marks are rightly collected from other examiners for the subjects that he/she is responsible
for and submit to the Dean or programme manager for further deliberation and subsequently
presented to the Faculty Examination Committee.

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Discrepancies in marks
It is normal practice in WUC that written examination scripts are double marked (scripts are
examined by two examiners). These examiners are appointed by the Dean of the Faculty.
Discrepancy in marking is allowed when the marks differ in the range of +5% between the two
examiners. Discrepancies of more than +5% will require a third examiner who will also be
appointed by the Dean. Should there be no third examiner than the answer script shall be
brought to the external examiner for deliberation and final marks to be awarded.

For answer scripts where there are no discrepancies or acceptable discrepancies in the marks
awarded, the marks awarded by the first examiner shall be registered as the awarded marks.

IX. THE INVIGILATORS

Introduction
The assessment of students and the integrity of our examination process are of paramount
importance to WUC. Examination Invigilators play a central role in helping us to ensure that
security is maintained and examinations are conducted in a fair and appropriate manner and
all students are able to sit for examinations in a suitable environment. With this in mind,
invigilators should adhere to the following requirements:

• They should not cause any unnecessary disturbance in the examination hall.
• They should wear soft-soled shoes and any discussion between invigilators or

invigilators and students should be conducted in a whisper and kept to a
minimum.
• They should not read (other than if directly related to the examination), smoke,
eat (other than sweets) or otherwise engage in activities which may distract
them from carrying out their duties or disturb candidates.
• Following each examination, Chief Invigilators will be asked to report on the
invigilation arrangements and any concerns on the conduct and/or misconduct
of the group of invigilators under their supervision. An invigilator may be
removed from the pool or issued a warning or a show cause letter on matters
related to misconduct or poor discipline.
• Invigilators should bear in mind that examinations can be very stressful for
students and can occasionally provoke unreasonable or extreme behaviour.
Such situations should be dealt with in a sympathetic and supportive manner
which minimises any adverse effect on other candidates and maintains security
of the examination.

All Invigilators are required to familiarise themselves with the document on Rules Governing
the Conduct of Examinations before the commencement of the examination. A copy is included
and is displayed in all examination rooms.

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X. RESPONSIBILITIES OF INVIGILATORS

Chief Invigilators
• To collect examination papers from the Examination Department Office.
• Instruct the Invigilators under his or her supervision as to which area(s) of the
Examination Hall they should cover during the examination and ensure that
candidates are constantly and appropriately supervised.
• Ensure papers and materials are distributed appropriately (according to the
seating plan if more than one examination is taking place).
• Conduct invigilation and administration of the examination process in such a
way as to cause minimum disruption to candidates.
• Make announcements to candidates as necessary.
• Ensure that the examination is conducted in the appointed examination room.
• Ensure that the examination is conducted in strict adherence to the required
procedures.
• Hold the responsibility to follow the correct procedure should a candidate
become ill, distressed or behave in a way perceived to be a misconduct by liaising
with Examination Department as necessary.
• Ensure that all invigilators are familiar with the fire exits in the Examination
Hall/Room. This information is displayed on a poster in every Examination Hall
/Room entitled ‘Useful Information Sheet’.
• Collect, count and package completed scripts and attendance slips for
submission to Examination Department Office.
• Deliver the examination package to Examination Department office in a timely
manner.

Invigilators Report to Chief Invigilator or at the appointed Examination Hall/Room 20 to 30
• minutes before the start of the examination.
Patrol and observe candidates occupying the area(s) of the Examination
• Hall/Room assigned by the Chief Invigilator.
Report any matters of concern to the Chief Invigilator.
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XI. QUALIFICATION FOR INVIGILATORS.

Chief Invigilator
The following criteria must be fulfilled before a person is designated as a Chief Invigilator for a
particular examination:

• An academic member (lecturer, senior lecturer, associate professor, professor)
with not less than three years of teaching experience.

• Preferably has a minimum of three years’ experience in invigilating.
• Is not a teaching member of the particular subject being examined

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Invigilator
The following criterion must be fulfilled before a person is designated as an invigilator:

• Any member of WUC (may not be an academician) but with desirable qualities
as listed below.

Desirable qualities of an invigilator
An invigilator should have the following desirable qualities:
• Accuracy and attention to detail
• A flexible approach to work
• Ability to relate to candidates yet maintain an air of authority
• Ability to communicate with candidates and staff clearly and accurately
• Ability to work in accordance to predetermined instructions
• Ability to work as part of a team or alone as necessary
• Reliability and punctuality
• Ability to keep calm under pressure or during unexpected circumstances
• Common sense and initiative
• Ability to judge when a decision is not theirs to make
• Effective oral and written communication skills
• Ability to be firm but fair at all times.

XII. EXAMINATION PROCEDURE

Chief Invigilators are responsible for ensuring the following procedures are conducted
appropriately.

Preparation of the Hall/Room

Besides preparing the venue to fulfil the examination conditions, the support staff of
Examination Department are also responsible for the general tidiness of the Examination
Hall/Room as well as posting of general examination notices and deliver the following to each
hall/room:

• Answer books
• Attendance slips
• Graph paper (if relevant)
• Important Venue Information (fire exit etc.)
• Books of statistical tables (if relevant)
• Clock

The Chief Invigilator is responsible for ensuring that conditions are appropriate before the
examination begins and should take up any concerns on arrival in the Hall/Room with either
on-site Examination Department staff or the faculty office.

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The Maintenance Department will have been informed of the Hall/Room being used for
examination purposes and are responsible for ensuring that no maintenance work takes place
which may cause a disturbance to candidates.

Before the Examination Begins
Reporting for Invigilation Duty
Senior Invigilators are required to report to Examination Department 30 to 60 minutes prior to
the start of the examination (depending on the venue) to collect the following:

• Question paper in sealed envelope with special instructions, if relevant
• A4 charts or tables, if required
• Attendance list
• Attendance slip envelope
• Seating plan, if relevant
• Invigilators Report Form
• Clock

On Arrival at the Venue
• If two or more papers are being examined in the same hall/room, display the
seat plan provided by the Examination Department Office at the entrance to the
hall/room.
• Note the names of the Invigilators and advise them of any authorised material
or special instructions and the location of the nearest emergency exit.
• Instruct Invigilators to assist in setting out the answer books and examination
papers in accordance with the seat plan, if relevant. Papers should be placed
face up.
• Inform the Examination Department Office immediately on any concerns about
the examination paper, material or venue.

Authorised Material
The use of bilingual dictionaries (e.g., Malay-English, English-Malay) is permitted in all
examinations other than those in which language translation is the skill being assessed. It is the
responsibility of each candidate to supply themselves with this authorised material. Such
dictionaries must not have been annotated in any way. The use of electronic dictionaries,
planners or diaries is not permitted.

Supervising the Hall
Position the Invigilators and ensure that they are aware which areas of the Examination
Hall/Room they are responsible for overseeing. Where there are interconnecting Halls/Rooms,
the Chief Invigilator should ensure that an Invigilator is placed in each of the hall/rooms and
that the procedures set out in this document are followed in each hall/room. Invigilators should
be positioned so as to ensure a clear view at all times.

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Starting the Examination
Admitting the Candidates

• The Chief Invigilator shall authorise the admittance of the candidates to the
examination room between ten and twenty minutes before the published start time
depending on the size of the venue.

• Instruct candidates not to open the examination paper until instructed to do so and to
complete the attendance slip and answer book cover. Candidates should then be
requested to place the attendance slip and the Student’s Identity Card (or other
photographic id) in clear view on their desk.

• The Chief Invigilator shall announce the rules and conduct of the examination as
provided.

• Mobile phones must be switched off and placed away from the desk with personal
belongings. Invigilators should then ensure that any calculators, dictionaries, or any
other materials which the candidates have brought for use in the examination are that
of the permitted type.

• Any unauthorised items should be removed from the candidate and returned to them
at the end of the examination.

• The Chief Invigilator shall draw the candidate’s attention to the official clock being used
in the examination room and make arrangements for any candidates who cannot see
the clock.

Starting the Examination
The Chief Invigilator should start the examination at the advertised time. If there has been a
delay in starting the examination, the corresponding amount of time should be added on to the
published finishing time.

Checking of Toilets
When candidates are seated and the examination is about to begin, the Chief Invigilator should
request for one of the Invigilators to check the nearest toilets to ensure they contain no notes
or other materials which could be referenced by students while taking toilet breaks during the
examination.

During the Examination

Conduct of Invigilators
All activities carried out during the examination should be conducted as quietly and discretely
as possible. Talking between invigilators should be kept to an absolute minimum and be carried
out in a hushed tone. If it is necessary to approach a student for any reason, communication
should be calm and supportive. Remember, examinations are very important to students and
inappropriate conduct of invigilators can be cited as grounds for complaint if it adversely affects
students’ performance in any way.

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ID Checks
All students must be able to confirm their identity by presenting a smart card and their identity
card. As students enter the Hall, they should be reminded of the need to have identity card in
their possession. Any student who does not have an appropriate form of official photographic
ID (i.e., smart card, ID card, passport, driver’s license) should be instructed to report to the
nearest ID checking station, obtain a signed slip and present it to the invigilators on their return.
The slip is valid for one exam only and must be taken from the student.

Candidates Arriving Late
No candidate may enter the examination hall/room more than 30 minutes after the
examination has begun. A candidate who arrives late (but within 30 minutes) will not be
allowed extra time at the end of the examination to account for their late arrival.

Supervising Candidates
As early as possible during the course of the examination, invigilators should check translation
dictionaries or other authorised materials for notes or annotations. Unobtrusive patrolling
should be carried out periodically and any suspicious behaviour reported to the Senior
Invigilator.

All invigilators are expected to remain in the hall/room for the entire duration of the
examination. Occasionally an Invigilator must leave the Hall/Room in order to clarify a question
or address an emergency. These absences must be kept to a minimum and wherever possible,
Chief Invigilators should stay in the Hall/Room and instruct an invigilator to get the required
information.

Confirming Attendance
30 minutes after the start of the examination, an invigilator should collect completed
attendance slips, checking that photographic identification is displayed. If no identification is
provided ‘No I.D.’ should be written clearly on the top of the attendance slip.

The Chief Invigilator should then check attendance slips against the Attendance List by placing
a tick or 'absent' against each name. Students sitting for the examination in an alternative
venue due to additional needs are indicated by a ‘t’ in the second column. Any students sitting
for the examination who are not on the list should be added in the ‘Additional Candidates’
section at the top of the Attendance List. Note the number of students sitting for each exam.

Place attendance slips into the Attendance Slip envelope. Retain the Attendance List which is
packed with the completed scripts at the end of the examination.

Suspected Irregularity or Misconduct
If an invigilator suspects a candidate of misconduct, he or she must immediately inform the
Chief Invigilator. The Chief Invigilator will remove the candidate from the Hall/Room and inform
him/her of the nature of the suspected misconduct, and that a written report will be made
immediately and submitted to the Examination Department Officer after the examination. The

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Chief Invigilator shall confiscate any illicit material which appears to be in the possession of the
candidate and annotate the script to indicate the point at which the candidate was taken out
of the examination venue. The candidate will be permitted to return to the Hall/Room and
continue the examination. The Senior Invigilator must then complete an Assessment
Irregularity Report and submit to the Examination Department Officer along with any
confiscated material.

Problems with Examination Questions
Where candidates raise points requiring clarification which cannot be dealt with in the
examination room, the chief Invigilator should immediately notify the Examination Department
Office who will endeavour to obtain and convey the necessary information. The Examination
Department Office must be informed immediately of every case, even if the Programme
Manager is present in the Hall/Room and has addressed the issue. Candidates may be sitting
elsewhere and the Examination Department Office will need to pass on the same information
regarding the paper. If the problem has caused a delay or disturbance, the Chief Invigilator
should allow extra time at the end of the examination to compensate. Again, the Examination
Department Office must be informed of extra time before it is announced to students to ensure
it is consistently applied across all venues. Invigilators should not advise on meaning or
interpretation of questions.

Supplementary Sheet
If a student requests any additional paper, two sheets of the official examination paper should
be supplied as quickly as possible along with a tag to tie the supplementary sheets to the answer
book. Please ensure all unused supplementary paper is collected at the end of the examination
before the candidates leave the Hall.

Disturbances
In the event of noise or other external factor causing a disturbance in the Hall/Room, please
notify the Examination Department Office immediately.

Illness
If a candidate becomes ill during an examination and must leave the Hall/Room, the Chief
Invigilator should make a note on the script and record the time the student stopped writing.
A candidate who becomes ill may leave the Hall/Room for a short time then return to complete
the paper, as long as they have been continuously accompanied by an invigilator. Extra time
may be allowed at the discretion of the Chief Invigilator. The script should be marked with the
time the examination was interrupted and its recommencement. Please consult the
Examination Department Office in the case of any queries.

In the event of a problem occurring with a student for whom special arrangements have been
made due to additional needs, please contact the Examination Department Office on the
relevant contact number shown on the back of the front cover of the examination booklet.

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Where candidates wish to leave an examination early because they are distressed, it would be
helpful if the Chief Invigilator could remind them that they may seek advice and assistance from
their Program Manager, lecturer or their mentor, if available.

Toilet Arrangements
Candidates who request a toilet visit during the examination should be accompanied by an
invigilator out of the examination venue and to the door of the nearest toilet (the location of
which can be found on the Useful Information Sheet in each examination venue).

Students are not allowed to take any papers or notes out of the room during the examination.
If the accompanying invigilator suspects a student might have notes in his/her possession (e.g.,
if he or she is wearing a jacket with pockets), the student should be asked to empty his/her
pockets to confirm on the presence or absence of notes. Invigilators should not search or have
any physical contact with the student in this process. Toilets should be checked after each toilet
break for written material which may benefit a student using the toilets during the examination.

Smoking, Eating and Drinking
Smoking and eating are prohibited. Candidates may take a drink and a small packet of sweets
or mints into the examination room but should be asked to cease any activity which causes a
disturbance e.g., rustling of papers.

Fire Alarm
The fire assembly point for each examination Hall is listed on the ‘Useful Information Sheet’ on
display in the venue. In the event of an emergency, all candidates should be instructed to stop
writing, leave all papers, answer books and bags and silently leave the room. It should be made
clear to students that examination conditions will continue until they are told otherwise.
Invigilators should keep candidates together and proceed to the fire assembly point as quickly
as possible.

The Chief Invigilator shall ensure that all candidates have left the building safely, and contact
the Examination Department Office if he/she has not already done so. The Chief Invigilator is
responsible for keeping the candidates together and silent until the Program Manager, the
respective Dean or their representatives arrive at the site to determine if the examination
should be allowed to continue.

When in doubt about what to do in any situation, the Senior Invigilator or invigilator should
telephone the Examination Department Office as quickly as possible for advice.

Leaving Early
No candidate may leave the examination room without the special permission of the Chief
Invigilator until 30 minutes of the examination period has elapsed. The candidate is also not
permitted to leave their desk during the last fifteen minutes of any examination period. In the
case of one-hour examinations, candidates must not leave the Hall until the examination ends.
The answer book should be marked with the time when a student leaves before the final 15
minutes.

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After the Examination

Ending the Examination
The Chief Invigilator shall announce the time when there is one hour remaining and again 15
minutes before the end of the examination. The examination should end at the advertised time
unless extra time has been added due to a delay in starting or exceptional circumstances. The
Chief Invigilator shall tell candidates to remain seated and be silent until all scripts have been
collected. Question papers may be removed unless specifically stated otherwise in the Special
Instructions.

Administration of Completed Scripts – Before Students Leave the Hall
It is very important that all answer books and supplementary sheets (whether used or not) are
collected before students leave the hall. In no circumstances are students allowed to take
answer books or paper from the examination room. Students may keep question papers unless
otherwise specified in the special instructions.

Students who have used supplementary sheets should attach them to their answer book with
the tag provided.

When all answer papers are collected, the Chief Invigilator should count the answer books and
ensure they tally with the number of students sitting for each examination.

Administration of Completed Scripts – Packaging the Papers
There will be plastic script packets for each examination paper. Place the following documents
into the plastic script packets:
Students’ examination scripts
Attendance List
Spare copies of the examination paper (up to 10)
Seal and affix the address label on the front of the packet. Some large examinations will require
more than one script packet. If this is the case, please copy the address carefully and clearly
onto additional packets.

Retain the following for submission to the Examination Department Office:
Attendance slips (in envelope)
Invigilators Report Form

The Chief Invigilator shall return script packets to the Examination Department Office
immediately following the end of the examination session. Lecturers may wish to collect scripts
from the examination room. If scripts are collected, the Chief Invigilator must obtain a signature
from the lecturer on the back of the Invigilator’s Report Form.

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XIII. INVIGILATOR’S REPORT
Chief Invigilators should complete a report form for each examination session to include the
following:

• Suitability of invigilation arrangements – report should confirm attendance of
Invigilators and provide comments on their conduct.

• Suitability of venue – report should include comments on any incidents or
factors with the potential to cause discomfort or disturbance to students.

• Accuracy of paper – include a brief note on any issues arising from inaccuracies
or ambiguities contained in the examination paper and how the issue was
resolved.

• Comment on other incident – include comments on any other incidents or
problems including instances of assessment Irregularity (cheating).

• A list of subjects, course or programmes examined and an indication of whether
the papers were collected from the venue or returned to the Examination
Department Office.

If necessary, append a continuation sheet to the Chief Invigilator’s Report form. The Report will
be copied to the Program Manager or the Dean by the Examination Department Office if any
concerns relating to student performance are raised.

XIV. GUIDELINES - ASSESSMENT IRREGULARITIES (EXAMINATIONS)

Types of cheating
The most common form of cheating is reference to notes prepared by students for the purpose.
In the past, notes have been located hidden among answer books or examination papers,
attached to rulers, calculators and clothing and written in authorised books and on hands or
other parts of the body. Paper handwritten notes may be tiny. There is also the possibility of
earphones and small recording devices being used. Students may also try to communicate with
each other or one student may try to copy another’s work.

If an invigilator suspects a student of cheating in an examination, the following procedure must
be adhered to:

Approach the student to confirm the suspicion
Collect the student’s answer book, material and notes and ask the student to accompany you
out of the Hall. In cases where the student is suspected of referring to unauthorised material,
confirm the existence of the material, if necessary.

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Remove the student from the examination Hall/Room
Accompany the suspected candidate/s out of the hall as quietly and discretely as possible.

Confiscate any notes. Inform the student of the nature of the allegation and consequences of
the allegation.
Once outside, inform the student of the nature of the suspicion and confiscate any written
notes. If the notes are written on clothing or another personal item, and cannot be easily
removed, the item should be confiscated, if appropriate. If notes are written on the body of the
student or on clothing which is inappropriate to be confiscated, transcribe the content onto
paper or photograph the evidence before instructing the student to remove or wash off the
notes. Inform to the student that the matter will be referred to MES and disciplinary action may
follow.

Allow the student to return to the examination hall/room.
The candidate should be returned to the room as quickly as possible. No extra time will be
added to the published finishing time to compensate. Annotate the student’s script with the
time of the allegation e.g., student temporarily removed from Hall/Room due to suspected
assessment irregularity.

Complete the report on the incident with reference to the student’s formal ID and attendance
slip.
Confirm the student’s ID and complete the report on the incident. Include names of other
invigilators who were witness to the incident. Evidence is needed in order to pursue a
disciplinary case.

Submit the report and any evidence to the Examination Department and Program Manager
or Dean after the examination.
Submit the report and evidence to the Examination Department office immediately following
the examination. You may need to be contacted at a later date to confirm detail of the
allegation.

XV. TYPES OF EXAMINATION AND THEIR TERMS AND CONDITIONS

Final Examination
Eligibility:

• Students are only allowed to sit for subject(s) stated on the Exam Slip
• Students meet the minimum requirement for attendance for each subject
• Students have already made full payment to bursary

Special Examination
Eligibility: Students who were absent during scheduled Final exam and have obtained written
consent from respective Faculty.

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Submission of excuse letters/ application forms:
Student must provide the MC or written justification to MES and respective Dean/Head of
Centre for any days of absence within seven (7) working days from the exam date.

Re-sit Examination
Eligibility:

• Students who did not collect their exam slip
• Students who were absent without verbal/ written reason
• Students whose MC or written justifications were rejected
Date of Exam:
• First re-sit three weeks after Final Exam Week
• Second re-sit determined by faculty
• Number of attempts: Two
Examination Fees: RM150 per attempt
Students will bear the charges for both re-sit attempts should they fail to attend the
first re-sit.

Retake Examination
Eligibility:

• Students who need to meet the minimum requirement for graduation
• Students who obtained grade C-, D+ and D are given opportunity to improve their

grades
• Case by case basis upon approval from respective Faculty or Centre
Submission of excuse letters/ application forms:
Date of Exam: Within two weeks after the application is approved.
Number of attempts: One
Examination Fees: RM150 per subject per attempt

Repeat Examination
Eligibility:

• Students who obtained a grade F in any subject
• Students who deferred their semester
• Students who were barred from taking Final Exam for any semester
Submission of excuse letters/application forms:
Students must submit the application form within seven (7) working days after the
final/special/resit result is released.
Date of Exam: According to Academic Calendar
Number of attempts: One
Examination Fees: RM150 per credit hour

NOTE for Re-Sits and Repeats
A student may re-sit subjects in which a grade of D, D- or E was attained to improve his or her
GPA up to a limit of 12 credit units of repeated work for a maximum of twice per subject. Within
the first 12 units of repeats of D, D- or E grades, the second grade earned is the one included

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in the GPA. However, the original grade remains on the record to reflect the student's actual
enrolments and to maintain the historical record of any academic probation to which the
student may have been subjected.

Repeating a grade of F
If a student attains an F, the original course is given a special code to signal that the course is
repeated later on the academic record. This code (denoted by an (r) at the end of the subject
code) blocks the units for the repeat from being included in the units attempted, but allows the
grade points earned to count. Remember that the units attempted would already be reflected
for the course from the original grade of F. With the addition of the grade points for the
repeat, without any further units attempted, the GPA will reflect the grade received on
repetition.

Retake based on D+ and C Grades
If a student retakes for a D and C, the same principle applies as that for re-sit for D, D+ and E.
Repeating deficient grades can be an important strategy for a student facing academic difficulty
to further his or her studies by allowing the student to redeem the CGPA required to enter the
higher-level programme. However, if the student's performance does not improve with
repetition this may indicate that the student has not chosen the appropriate academic direction
and should consider other areas of study. Students experiencing academic difficulty should be
advised to see the Dean or Programme Manager to discuss the extent of the CGPA deficit and
strategies for clearing this deficit.

NOTE: A transcript is an accurate record of all courses attempted. Therefore, repeating a
course does not remove the lower grade from a transcript, but only the higher grade will be
used in the CGPA calculation.

Depending on the student’s situation, the student may want to retake a course for which he or
she attained a “D”, “F” or “DNC” grade. When a course is repeated, only the highest grade is
used to determine the CGPA. If the student needs to take a repeat or re-sit an examination for
a third time, the student will need written approval from the Dean of the faculty offering the
course.

Deferment
Eligibility:

• Students who applied for deferment in certain semester(s) due to reasons approved
by the respective Faculty

• Students who were asked to defer due to disciplinary problems/ issues.
Submission of excuse letters/ application forms:
Date of Exam: According to Academic Calendar
Number of attempts: Based on approval by Faculty
Examination Fees: Inclusive in the tuition fee.

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XVI. GRADING POLICY

Grades Defined by WUC
Grades describe levels of achievement. WUC prescribes the grades and symbols that will be
reported on the student’s transcript.

Grading Systems
Credit units are assigned to each module depending on the number of hours per week
allocated to the module. Students are graded based on the performance of both the
continuous assessment and examinable modules.

Table 1. Standard Reference for Marks, Grade, Grade Points and Achievement

Average Remarks
Marks Grade Grading Achievement

Points

80- A+ 4.00 Distinction Excellent. First Class Standing. Superior
100 Performance showing comprehensive, in-

75-79 A depth understanding of subject

70-74 A - matter. Demonstrates initiative and fluency
65-69 B +
60-64 B of expression.
3.67 Distinction (It is the policy of WUC, the minimum CGPA

to achieve first class honours is 3.55)

3.33 Credit Very Good. Second Class Standing. Clearly
above average performance with knowledge

3.00 Credit of principles and facts generally complete
and with no serious deficiencies.

2.67 Credit

55-59 C+ 2.33 Pass Satisfactory. Basic understanding with
knowledge of principles and facts at least
50-54 C
45-49 D+ adequate to communicate intelligently in the
40-44 D
discipline.

2.00 Pass Pass. Some understanding of principles and
facts but with definite deficiencies

1.67 Borderline Fail. A passing grade indicating marginal
Fail performance. Student not likely to succeed

in subsequent courses in the subject.

1.33 Borderline
Fail

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35-40 E 1.00 Fail Unsatisfactory. Fail. Knowledge of principles
<30 F and facts is fragmentary; or student has
DNC
0.00 Bad Fail failed to complete substantive course
requirements.

Did not Did not complete the course - no official
complete withdrawal or less than 50% of course work

completed

Where the markings or grading cannot be done with definite marks and can be based
subjectively on satisfactory achievement than, an ‘S’ grade will denote: Satisfactory and an ‘N’
will denote ‘No Credit’ be given to non-satisfactory level of achievement for a particular subject.
The ‘S’ and ‘N’ is not counted in the computation of the Cumulative Grade Point Average
(CGPA).

The grading policies described below apply to WUC undergraduate courses.

* The number of distinction grades to be awarded for each module/course should be around
5% of the students who have sat for that module. However, the cut off mark for the
distinction grade should apply to all candidates who achieve that same mark, irrespective of
the number of candidates.

Grade Point Average (GPA)
Grade Point Average (GPA) is a measure of how well students are doing in their academic
studies. The academic grading scale goes from “A+” to “F”, with corresponding grade points
ranging from the highest “4.00” to the lowest “0.00”. A student’s Grade Point Average, or
GPA, is a mathematical calculation that indicates where an average of the grades falls on the
scale.
The letter grade is assigned a grade point value according to the Grading System as shown in
Table above. Each letter grade has a numeric grade point value assigned which is used to
provide for a grade point average (GPA).

GPA will be used to measure the academic standing of a student. The Current GPA is
calculated based on the graded modules taken in that semester. Please refer to Table below
for the illustration on the computation.

EXAMPLE: The method of computing the Current Grade Point Average (Current GPA) for six
modules with one non-graded module, in a particular semester is as shown below:

Sum of (Credit Units X Grade Points)
Current GPA = ------------------------------------------------------------------------------

Total current semester credit units (graded modules)

Table 2. Sample Computation of Current GPA

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Module Credit Grade Grade Point (Credit Unit
Unit x Grade Point)
Module A A 4.0
Module B 4 A 4.0 16
Module C 5 B 3.0 20
Module D 5 C+ 2.5 15
Module E 4 F 0.0 10
Module F 2 Non-Graded - 0
Total credit units 3 -
enrolled 23 Total
L less credit units of 61
non-graded 3
module (Module F)
Total credit 20
units earned
for the semester

Sum of (Credit Units X Grade Points)
Current GPA = ------------------------------------------------------------------------------

Total current semester credit units (graded modules)

16 + 20 + 15 + 10 + 0
= ----------------------------------

4 + 5 + 5 + 4+ 2

61
= ----------

20
= 3.05
Note : Non-graded Module F is excluded in the calculation.
Student failed Module E.

GPA is the average grade for only one semester.

GPA of 3.67 or higher, is regarded as First Class Standing.

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Grade Standards Determined by Faculty
University grade definitions establish the qualities of performance expected at different grade
levels. Lecturers define grade standards for their courses in conformity with their departmental
policies and sometimes the requirement of governing board or ministry. Grade definitions
assume that lecturers or programme managers, knowing their courses’ basic requirements, can
determine when students meet or exceed them. When most students exceed the basic
requirements semester after semester or, conversely, fail to meet them, the implication is
either that the lecturer has misjudged reasonable expectations or that the course is
inappropriate for the enrolled students.

Other Grade Symbols
‘ I ‘ for incomplete coursework and the faculty:

• Has a “reasonable expectation” that the student can successfully complete the
unfinished work on his/her own no later than one year from the last day of classes;
and

• Believes that legitimate reasons exist to justify extending the deadline for course
completion. If a student does not complete the requirements for the course and
does not request an incomplete, a grade reflecting the student’s performance in
the course should be assigned; however, under these circumstances, a grade of ’I’
should not be assigned. Assigning a grade of ’I’ when a student has not requested
it might delay necessary intervention with a student having academic difficulty.
Each Faculty policies for awarding an ’I’ must be announced in class and included
in the course syllabus the first week of the term. The student and the lecturer must
fill out a written agreement stating the terms for completion whenever an
incomplete is requested and approved.

Students assigned an ‘I’ must complete the unfinished work by the date agreed upon by
the faculty or, if no date is specified, no later than one year after the last day of final
examinations of the term in which the ’I’ is given.

Students are expected to make up the work on their own. If completion of the work requires
that a student attend the class in substantial part a second time, assigning an ‘I’ is not
appropriate. It must be completed within one year after the last day of final examination of the
term in which the ’I’ is given, or the end of the student’s next term of enrollment, whichever
comes first.

‘T ‘ indicates a grade transferred from another institution.

‘W’ represents an official withdrawal from a course after two weeks of class. Cancellation
within the first two weeks of class is not recorded. The A&R office posts the W on the basis of
the student cancelling the course after the second week without requiring the faculty to report
on this.

‘IP’ represents a course that is still in progress and a grade cannot yet be assigned.

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‘IC’ represents Continuation in a course or courses that is necessary because grades cannot be
determined until the full sequence is completed. The faculty must submit a grade for each ‘IC’
when the student has completed the sequence.

‘DNC’ or Did Not-complete refers to a student who has not fulfilled the requirement to sit for
the final examination such as not submitting assignments, inadequate attendance, has not
made fee payment and other terms and conditions as stipulated by WUC.

Grades for Repeat Examination/Papers or Courses

Examination subjects that require students to re-sit, repeat or retake the examination shall be graded accordingly
based on achievement of the students. Similarly marks and grades will be given to the student for the re-sit, repeat
or retake undertaken. These grades and marks shall be reflected in the transcript of the students in establishing
their eligibility for graduation.

Based on the above statements, it follows that:
• Grades for all the courses will appear on the official transcript; and

• Credits for the course may not be counted more than once towards meeting the degree and program

requirements.

Change of Grade
If a grade is submitted in error or an error is discovered in calculating a student’s grade, the
faculty involved will need to inform the examination department and submit the new grade
and document it accordingly. To execute a grade change, a memo has to be prepared by the
faculty and this memo will require the endorsement of the program manager, dean and Deputy
Vice Chancellor (Academic and Internationalisation) before submitting to Examination
Department.

Neither additional work (unless everyone in the class has the opportunity) nor special pleas by
students should be the basis for grade changes.

Students who repeat courses may not have a new grade replaced by an earlier one; both grades
will appear on the transcript and only the last enrollment shall count in the student’s grade
point average.

No student may initiate an appeal of the grade earned in a course more than one calendar year
after the grade has been assigned. Changing a grade to a W (withdrawal) is subject to the faculty
discretion.

Confidentiality of Grades
Since student grades are considered confidential information, faculty and staff are expected to
take precautions when distributing grades and coursework to ensure their confidentiality.

When posting scores or grades publicly, be sure to not associate them with names, ID numbers
or other personal identifiers. Scores and grades should not be listed in alphabetical order or
numerical order by student name or ID number. Use of other identifiers such as examination
slip code or index number is recommended.

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Do not put graded materials in public places for students to pick up. Faculty should return
graded papers and tests in class, in their offices or departmental offices or via self-addressed
mailing envelopes.

Grade Disputes
Students are entitled to an explanation of the grade they received and to file a complaint if they
believe they have been unfairly evaluated and graded. Faculty are expected to deal promptly
with these complaints and, if possible, to come to a resolution with the student. If no resolution
can be reached, students may appeal to the Examination Department for further action or
procedure.

Re-grading or Remarking of Examination Papers upon Student Request
Students who wish to have their examination papers remarked or re-graded can do so through
an official request with a fee payable and collected by Examination Department office. This
request must be made within the first three working days after the official result published. A
form must be filled by the student upon request and a copy must be furnished to the respective
Faculty Dean for the dean to select two examiners to look or remark the papers. The result or
grades from the remarking shall be delivered to Examination Department within five days from
the date of request made.

Other Student Complaints
Other complaints such as alleged discrimination may be handled under the Student Affairs
Department. Handling this requires each Faculty and department to assist in resolving student
grievances.

XVII. University Transcripts

University transcript is available from the Examination Department office in WUC. The
transcript will be made available two weeks after the announcement of the officially approved
examination results by WUC University Senate.

XVIII. EXAMINATION METHODS AND GRADING BY PROGRAM IN WUC
Table below provide the description of the examination methods and grading utilised by the
different programs in the various faculty in WUC. Each table serves as the standard to which
all assessments of a program are benchmarked against. However, variation may occur with
certain programs as the grading system will have to follow certain standards as demanded by
the authorising body of the programs.

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Table. Grading Standards at WUC

Marks Grade Average Grading Points Achievement
Distinction
80-100 A+ 4.00

75-79 A 3.67 Distinction
70-74 A- 3.33 Credit
65-69 B+ 3.00 Credit
60-64 B 2.67 Credit
55-59 C+ 2.33 Pass
50-54 C 2.00 Pass
45-49 D+ 1.67
40-44 D 1.33 Borderline Fail
35-40 E 1.00 Borderline Fail
<30 F 0.00
DNC 0.00 Fail
0 Fail
Did not complete

Where the markings or grading cannot be done with definite marks and can be based
subjectively on satisfactory achievement then an ‘S’ grade will denote ‘Satisfactory’ and an ‘N’
will denote ‘No Credit’ for non-satisfactory level of achievement for a particular subject as
shown in Table 4. The ‘S’ and ‘N’ are not computed into the CGPA

The grading policies apply to undergraduate programs at WUC.

Table. Standards for Non-Graded Subjects

Symbol Representing: Remark
S Satisfactory Achievement Assessment on subjects or methods
N Non-Satisfactory Achievement and No where marks are not given but based on
Credit given satisfactory completion of a task.

GUIDELINES IN DESIGNING EXAMINATION BLUEPRINT

Once you know the learning objectives and question types for your exam, you should create
an exam blueprint. An exam blueprint consists of a chart representing the number of questions
you want in your exam within each topic and objective level. The blueprint identifies the
learning objectives and skills to test and the relative importance given to each. The blueprint
also ensures that you obtain the desired coverage of topics for your assessment. An example
of an exam blueprint based on the Bloom’s Taxonomy of learning objectives is as shown in Table
below.

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Table. An Example of an Exam Blueprint for a 40 MCQ Question Paper.

Bloom’s Level Topic A Topic B Topic C Topic D Total
1 2 1 1
Knowledge 2 1 2 2 5 (12.5%)
Comprehension 4 4 3 4
Application 3 2 3 2 7 (17.5%)
Analysis 1 1 15 (37.5%)
Synthesis 10 1 10 (25%)
Evaluation (25%) 10 10 10
Total (25%) (25%) (25%) 2 (5%)
1 (2.5%)

40
(100%)

The breakdown in percentage of question number allotted for each cognitive level differs for
different programmes and level of awards. The above sample is for a degree level.

As a guideline, Table below provides the breakdown in the percentage of questions allotted for
various award levels.

Table. Standard Percentage of Questions by Bloom’s Taxonomy Level and Award Level

Bloom’s Level Cert Diploma Degree Masters

Knowledge 35% 25% 12% 10%
Comprehension 35% 27% 18% 10%
Application 22% 30% 38% 25%
Analysis 7% 15% 25% 30%
Synthesis 1% 2% 5% 15%
Evaluation 0% 1% 2% 10%
Total 100% 100% 100% 100%

After creating your blueprint, begin writing questions that match the learning objective level
for each topical area.
Tips for writing examination questions

• Begin writing questions well ahead of the time when they will be used; allow time
for revision.

• Match questions to intended outcomes at the proper difficulty level to provide a
valid measure of the instructional objectives.

• Be sure each question deals with an important aspect of the content area and not
with trivia.

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• Be sure that the problem posed is clear and unambiguous.
• Be sure that each question is independent of all other questions (i.e., a hint to an

answer should not be unintentionally embedded in another question).
• Be sure the question has one correct or best answer on which experts would agree.
• Prevent unintended clues to the answer in the statement or question (e.g.,

grammatical inconsistencies such as ‘a’ or ‘an’ give clues).
• Avoid duplication of the textbook in writing exam questions; don’t lift quotes

directly from any textual materials.
• Avoid trick questions in an achievement exam. (Don’t waste time testing how well

the student can interpret your intentions).
• On an exam with different question formats (e.g., multiple-choice and true-false),

one should group all questions of similar format together.
• Questions should follow an easy to difficult progression.
• Space the questions to eliminate overcrowding.
• Have diagrams and tables above the question using the information, not below.

DECIDING WHICH EXAMINATION QUESTION TYPE TO USE
Fixed-Choice questions: Require stuents to select the correct response from several
alternatives or supply a word or short phrase to answer a question. Include multiple-choice,
true/false, matching, and completion questions. This type of questions is most appropriate
when:

• You have a large group to test, and you may want to reuse the exam
• You are able to efficiently obtain reliable exam scores
• You are seeking impartiality of scoring, absolute fairness, and freedom from scoring

influences (such as fatigue and lack of anonymity)
• You are more confident of your ability to construct well written questions than of

your ability to judge essay exams
• There is more pressure for speedy scoring and reporting of scores than for speedy

exam preparation
• You want to assess factual knowledge

Open-Ended questions: Require students to write and present an original answer. Include
short-answer essay, extended-response essay, problem solving, and performance tasks. This
type of question is most appropriate when:

• You have a small group to test and the test is not going to be reused
• You want to encourage and reward development of writing skills
• You are more interested in examining the student’s attitudes than in measuring

achievement
• You are more confident of your ability as a critical and fair reader than in

constructing well written questions.
• You want to encourage creativity
• Your course learning objectives require expression of values, opinion, explanation

or interpretations
• There is more than one correct answer

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Using Fixed-choice and Open-ended questions
The purpose of using both types of questions is to:
• Assess understanding and ability to apply principles
• Assess ability to think critically
• Assess ability to solve problems
• Assess ability to select relevant facts and principles and to integrate them
to solve complex problems

The type of exam questions used should match the learning objectives of the course.

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SECTION 20: EXAMINATION DEPARTMENT SOPs

EXAMINATION DEPARTMENT SOPs

The followings are the list of Examination SOPs instructions, process fow and forms practiced
and used in Widad University College. The language used is in Bahas Melayu. This is applicable
in relation to its objectives and purposes. The translated version will be made available at a
later date.

The SOP list includes

SOP No Title Page
Prosedur Pengendalian Peperiksaan Akhir Program Kolej Universiti
Widad
Peraturan Peperiksaan Akhir
Carta Aliran Prosedur Peperiksaan
Carta Aliran Prosedur Peperiksaan Akhir Program Diploma
Kejururawatan Dan Sains Kesihatan
Carta Aliran Prosedur Kes Pelajar Meniru Dalam Peperiksaan
Bahagian Peperiksaan
Borang Pengakuan Staf
Bahagian Peperiksaan
*Untuk Diisi Oleh Pelawat Bilik Kebal
Kehadiran Pengawas Peperiksaan
(Borang Kehadiran Pengawas)
Bahagian Peperiksaan
Borang Kes Meniru/Membawa Nota Semasa Ujian/Peperiksaan
Borang Penghantaran Bahan Bercetak
Rayuan Menyambung Pengajian
Rayuan Semakan Keputusan Peperiksaan
Appeal Application Form
Prosedur Kes Pelajar Meniru Dalam Peperiksaan
Garis Panduan Pelaksanaan Peperiksaan Secara Dalam Talian
Kolej Universiti Widad

Checklistsubmission Of Examination Paper To Exam Department -
Verification
Examination Questions Verification
Examination Date And Time Clashes Form

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Mutual Exchange Declaration Form
Invigilator Examination Report
Invigilator Oarth Of Secrecy Form
Suspected Examination Cheating Form
Examination Appeal Form
Resit Examination Application Form
Repeat Examination Application Form
External Examiner Report Form
Registering Examination Marks Form

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SECTION 20 (I): EXAMINATION SOP

PROSEDUR PENGENDALIAN PEPERIKSAAN AKHIR
PROGRAM KOLEJ UNIVERSITI WIDAD

1. OBJEKTIF

Secara umumnya prosedur ini disediakan bagi tujuan memastikan keseluruhan proses
peperiksaan akhir dijalankan dengan sempurna dan mengikut piawaian yang ditetapkan serta
menjamin kerahsiaan dan keselamatan.

2. SKOP
Prosedur ini merangkumi peperiksaan akhir yang dikendalikan oleh Kolej Universiti Widad
bagi program-program yang ditawarkan oleh Kolej Universiti Widad.

3. DOKUMEN RUJUKAN
Buku Peraturan Akademik Program Asasi, Diploma & Ijazah Kolej Universiti
Widad.

4. SINGKATAN : Kolej Universiti Widad
WUC : Pengerusi Jawatankuasa Peperiksaan
PJP : Dekan
D : Koordianator Program
KP : Penyelaras Peperiksaan
PPep : Unit Peperiksaan
UPep : Unit Penjadualan
UPJ : Ketua Jabatan
KJ : Penasihat Akademik
PA

Tanggungjawab Aktiviti Inter-Fasa

TD & KP 1. Menjalankan proses pra pendaftaran kursus Pensyarah &
secara Penasihat
Akademik
dalam talian (online) dalam Portal Pelajar WUC
a. Proses pendaftaran kursus pelajar mestilah

dilakukan dalam tempoh 2 minggu selepas sesi baru
bermula: -
o Borang Pendaftran Kursus
o Borang Pengesahan Bayaran Yuran Pengajian

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KP & KJ 2. Menerima anggaran jumlah pelajar yang Unit
PPep mendaftar Penjadualan

mengikut kursus
a. Memastikan data kod kursus yang didaftarkan

bersama dengan jumlah pelajar diserahkan kepada
Ketua Jabatan bagi penyediaan beban tugas bagi
pensyarah
b. Ketua Jabatan akan menghantar senarai beban tugas
kepada Unit Penjadualan bagi menyiapkan Jadual
Kuliah
3. Mendapatkan bilangan calon yang mendaftar

kursus bagi setiap sesi kemasukan/kumpulan

PPep & UPJ 4. Menerima Jadual Waktu Peperiksaan
a. Memastikan semua kod kursus yang mempunyai

peperiksaan akhir disenaraikan dalam Jadual Waktu
Peperiksaan
b. Menyenaraikan senarai pengawas peperiksaan
c. Melantik Ketua Pengawas Peperiksaan

Tanggungjawab Aktiviti Inter-Fasa
UPep & KP
PJP 5. Mengadakan Taklimat Peperiksaan

a. Memastikan semua pihak yang bertanggungjawab

menghadiri Taklimat Peperiksaan Akhir

b. Melantik Ahli Jawatankuasa Peperiksaan yang

bertanggunjawab mengendalikan keseluruhan

urusan peperiksaan

D 6. Menggubal Soalan Peperiksaan Akhir

a. Memastikan Koordinator Program & pensyarah Pensyarah &

menyediakan soalan peperiksaan akhir (4) minggu KJ

sebelum peperiksaan akhir bermula

o Senarai Set Soalan 1 & Set Soalan 2 (peperiksaan

khas) disiapkan

o Salinan Set Soalan 1 (salinan asal) disahkan oleh

Dekan

b. Menerima kertas soalan peperiksaan akhir dari KP

c. Bagi program yang mempunyai kertas soalan

praktikal KP akan menyerahkan kepada Unit

Peperiksaan

Semasa mengambil soalan peperiksaan akhir: -

o Butir-butir seperti kod kursus, nama kursus, tarikh,

jangkamasa dan bilangan calon adalah setara

dengan di dalam Jadual Waktu Peperiksaan Akhir

435

Tanggungjawab Aktiviti Inter-Fasa
o Bilangan kertas soalan peperiksaan akhir yang
diambil haruslah sama atau lebih dengan bilangan
pelajar yang mendaftar bagi setiap kod kursus
Menandatangani Borang Penyerahan Kertas

Soalan (master copy)

UPep 7. Mencetak Kertas Soalan
a. Memastikan kertas soalan peperiksaan akhir dicetak

mengikut bilangan calon yang mendaftar bagi setiap
kursus
b. Kertas soalan yang telah dicetak dimasukkan ke
dalam Sampul A (Sampul Kertas Soalan) dan dimetri
dan disahkan oleh PPep
c. Bungkusan kertas soalan yang telah siap dicetak dan
dilebel dimasukkan dalam kabinet berkunci di dalam
bilik kebal

UPep 8. Menerima Skema Jawapan

a. Memastikan skema jawapan bagi setiap kursus yang Pensyarah
Inter-Fasa
mempunyai peperiksaan akhir diterima dari

pensyarah bertanggunjawab 1 (1) minggu sebelum

peperiksaan akhir bermula

b. Skema jawapan dicetak mengikut jumlah pensyarah

yang terlibat bagi kursus terbabit dan disimpan di

bilik kebal dan hanya diserahkan selepas

peperiksaan selesai

Tanggungjawab Aktiviti

PJP, KP 9. Persediaan Peperiksaan Bahagian
a. Menyediakan satu bilik gerakan peperiksaan yang Pentadbiran

dilengkapi dengan telefon dan faksimili yang boleh
dihubungi oleh pensyarah terlibat
b. Memastikan melantik Ahli Jawatankuasa
Peperiksaan yang akan bertugas sepanjang minggu
peperiksaan
c. Menyediakan dewan/bilik peperiksaan yang
memenuhi spesifikasi yang ditetapkan oleh pihak
Ahli Jawatankuasa Akademik
d. Memastikan maklumat calon yang akan menduduki
peperiksaan adalah betul seperti tersenarai dalam
Slip Menduduki Peperiksaan

436

e. Memastikan Jadual Waktu Peperiksaan terperinci UPep
dipaparkan di Dewan/Bilik Peperiksaan dan papan
Ketua kenyataan pelajar
Pengawas
10. Semasa Peperiksaan
a. Ahli Jawatankuasa Peperiksaan yang

bertanggungjawab mengambil kertas peperiksaan
mestilah mengambil soalan peperiksaan dari bilik
kebal, 45 minit sebelum peperiksaan bermula
b. Menyemak dan memastikan perkara berikut ketika
mengambil kertas soalan peperiksaan: -
o Butir-butir seperti kod kursus, nama kursus, tarikh
dan masa adalah setara seperti dalam Jadual Waktu

Peperiksaan

Tanggungjawab Aktiviti Inter-Fasa

Ketua Pengawaso Sampul surat yang mengandungi kertas soalan

Timbalan Ketua peperiksaan akhir mestilah dalam keadaan baik

Pengawas (termetri), tidak koyak dan tiada sebarang tanda

telah dibuka

c. Membuka sampul kertas soalan peperiksaan akhir di

hadapan pelajar di dalam dewan/bilik peperiksaan

dengan disaksikan oleh sekurang-kurangnya seorang

saksi iaitu terdiri dari pengawas peperiksaan

d. Ketua pengawas mestilah mengisi Borang Laporan

Ketua Pengawas

e. Mengedar kertas soalan peperiksaan kepada calon

f. Mengawasi dan memastikan pelajar tidak meniru

atau membawa bahan/kertas yang tidak dibenarkan

ke dalam dewan/bilik peperiksaan

g. Memastikan pengawas peperiksaan tidak berbincang

dengan pelajar mengenai maklumat di dalam kertas

soalan

h. Mengumpul Slip Kehadiran dan melengkapkan

Borang Senarai kehadiran 45 minit selepas

peperiksaan bermula

i. Memastikan calon menerima keperluan peperiksaan

seperti buku jawapan, kertas jawapan tambahan,

kertas graf, benang atau lain-lain keperluan seperti

yang diperlukan mengikut kursus

Tanggungjawab Aktiviti Inter-Fasa

Ketua Pengawasj. Memastikan pelajar menulis nombor pelajar, nama

sekiranya mereka menggunakan helaian tambahan

437

Timbalan Ketua dan diikat bersama dengan buku jawapan

Pengawas menggunakan benang yang disediakan

k. Mengumpul skrip jawapan pelajar

l. Memastikan bilangan skrip jawapan adalah sama

dengan jumlah kehadiran calon dalam Borang

Senarai Kehadiran

m. Memasukkan skrip jawapan pelajar, Slip Kehadiran,

Borang Senarai Kehadiran, Borang Laporan Ketua

Pengawas dalam Sampul B.

AJK Peperiksaan 11. Mengenalpasti pelajar yang tidak hadir

& PP a. Pelajar Cuti Sakit (MC):-Peperiksaan Khas

o Borang Permohonan Peperiksaan Khas (Sijil Cuti Pensyarah

Sakit perlu disertakan)

b. Pelajar Tidak Hadir: - Peperiksaan Gantian

o Borang Permohonan Peperiksaan Gantian (dokumen

sokongan perlu disertakan)

12. Selepas Peperiksaan

a. Pensyarah mendapatkan skrip jawapan pelajar dan

skema jawapan dari Unit Peperiksaan
o Borang Akuan Serahan Skrip Jawapan
o Borang Akuan Serahan Skema Jawapan

Tanggungjawab Aktiviti Inter-Fasa

b. Pensyarah bertanggungjawab perlu menyiapkan Pensyarah
UPep
proses penandaan dan kemasukan markah ke dalam
Penasihat
Sistem GRED WUC dalam masa satu 1 (minggu) Akademik

selepas menerima skrip dan skema jawapan.

13. Menjalankan Validasi Keputusan Peperiksaan

Ahli a. Proses validasi keputusan peperiksaan

Jawatankuasa melibatkan Ahli Jawatankuasa Senat WUC

Senat

UPep 14. Mencetak transkrip keputusan peperiksaan akhir

a. Salinan transkrip keputusan peperiksaan akhir

diserahkan kepada:-

o Bahagian Kewangan WUC bagi tujuan pinjaman

MARA & PTPN serta berkaitan

o Penasihat Akademik bagi tujuan pemantauan

pencapaian pelajar – Fail Peribadi Pelajar

UPep & KP 15. Mengendalikan proses rayuan pelajar

a. Rayuan Menyambung Pengajian harus

dikemukakan dalam tempoh dua (2) minggu

selepas keputusan peperiksaan dikeluarkan

438

o Borang Rayuan Menyambung Pengajian –HEA/RMP
(02)-WUC

c. Rayuan Semakan Keputusan Peperiksaan harus
dikemukakan dalam tempoh satu (1) minggu selepas
keputusan peperiksaan dikeluarkan

o Borang Rayuan Semakan Keputusan Peperiksaan –
HEA/RSK (02)-WUC

5. REKOD KUALITI Lokasi Tempoh
Bil Jenis Rekod Pejabat Am Hal 1 tahun / 2
1. Salinan senarai bilangan calon yang Ehwal Akademik semester
mendaftar bagi peperiksaan Unit Peperiksan 1 tahun / 2
2. Salinan borang penyerahan kertas semester
soalan Unit Peperiksan 1 tahun / 2
3. Salinan surat penerimaan kertas semester
soalan Unit Peperiksaan 1 tahun / 2
4. Salinan surat kebenaran mengambil semester
kertas jawapan dan skema jawapan Unit Peperiksaan 1 tahun / 2
5. Salinan Borang Laporan Ketua semester
Pengawas Unit Peperiksaan 1 tahun / 2
6. Salinan Borang Senarai Kehadiran semester
Calon Peperiksaan Pejabat Am Hal 1 tahun / 2
7. Salinan jadual waktu peperiksaan Ehwal Akademik semester

6. LAMPIRAN

Carta Alir Pengendalian Peperiksaan Akhir Kolej Universiti Widad Lampiran 1

Carta Alir Prosedur Kes Meniru Dalam Peperiksaan Lampiran 2

439

SECTION 20(II): EXAMINATION SOP

PERATURAN PEPERIKSAAN AKHIR

Peperiksaan Akhir Semester, jika ada, hendaklah dijalankan dalam tempoh dan mengikut
kaedah yang ditetapkan oleh Kolej Universiti.

1. SYARAT MENDUDUKI PEPERIKSAAN AKHIR

i. Semua pelajar berdaftar/aktif diwajibkan menduduki peperiksaan bagi semua
kursus yang ditetapkan oleh Kolej Universiti, tertakluk kepada syarat pelajar
telah mendaftar kursus dengan sempurna dan Peraturan Tindakan Ke atas
Pelajar Yang Menghadiri Kuliah Kurang 80% di Perkara 10.5 Bahagian Ill.

ii. Kolej Universiti boleh membenarkan penangguhan peperiksaan bagi seseorang
pelajar yang sakit atau alasan yang boleh diterima. Pelajar dikehendaki
mengemukakan Sijil Cuti Sakit yang disahkan oleh doktor hospital/Klinik
Kerajaan/Swasta atau surat alasan lain kepada Kolej Universiti melalui Dekan
tidak lewat daripada DUA PULUH EMPAT (24) jam sebelum/selepas peperiksaan
yang berkenaan bermula kecuali atas sebab-sebab tertentu yang boleh diterima
oleh Kolej Universiti.

iii. Hanya pelajar yang dikeluarkan slip peperiksaan sahaja akan dibenarkan
menduduki peperiksaan akhir.

2. TATATERTIB PEPERIKSAAN AKHIR

2.1 Pelajar dinasihatkan supaya berada di luar Dewan/Bilik Peperiksaan yang telah

ditetapkan sebagaimana yang tercatat dalam Jadual Peperiksaan tidak

lewat daripada LIMA BELAS (15) minit sebelum peperiksaan bermula.

Pelajar boleh dibenarkan masuk oleh Ketua Pengwas ke Dewan/Bilik
Peperiksaan LIMA BELAS (15) minit sebelum waktu peperiksaan bermula.
Pelajar hendaklah masuk dengan tertib.

2.2 Pelajar yang lewat hadir tetapi tidak melebihi TIGA PULUH (30) minit daripada
waktu peperiksaan dimulakan dibenarkan mengambil peperiksaan, tetapi waktu
tamat peperiksaannya bagi kursus tersebut adalah sama dengan pelajar lain.

440

2.3 Kecuali atas sebab-sebab yang boleh di terima, pelajar yang datang selepas TIGA
PULUH (30) minit daripada waktu sesuatu peperiksaan dimulakan tidak
dibenarkan masuk ke Dewan/Bilik Peperiksaan dan tidak boleh menduduki
peperikssan tersebut.

2.4 Pelajar tidak boleh meninggalkan Dewan/Bilik peperiksaan dalam masa TIGA
PULUH (30) minit selepas peperiksaan bermula dan juga dalam masa LIMA
BELAS (15) minit sebelum peperiksaan berakhir. Pelajar yang ingin keluar
sebentar daripada Dewan/Bilik Peperiksaan hendaklah meminta kebenaran
daripada Pengawas.

2.5 Pelajar dikehendaki membawa slip pendaftaran kursus bersama kad matrik
atau/dan kad pengenalan ke Dewan/Bilik Peperiksaan dan hendaklah diletakkan
di sudut kanan meja peperiksaan untuk diperiksa oleh Pengawas.

2.6 Pelajar yang tidak membawa slip pendaftaran kursus kursus dan kad
pengenalan/matrik tidak dibenarkan mengambil peperiksaan melainkan dengan
kebenaran daripada Penyelia Peperiksaan.

2.7 Pelajar tidak dibenarkan sama sekali membawa apa-apa buku, kertas, gambar,
nota, alat yang terdapat catatan bertulis, kalkulator berprogram, alat
komunikasi atau sebarang alat kecuali yang dibenarkan oleh Ketua Pengawas ke
dalam Dewan/Bilik Peperiksaan, atau menerima barang-barang tersebut
daripada mana-mana orang semasa berada di dalam Dewan/Bilik Peperiksaan
kecuali yang diberikan oleh pengawas.

2.8 Alat keperluan yang dipinjamkan kepada pelajar hendaklah dikembalikan
kepada pengawas di akhir peperiksaan.

2.9 Pelajar hendaklah mematuhi segala arahan Ketua Pengawas semasa berada di
dalam Dewan/Bilik peperiksaan.

3.0 Dalam masa LIMA BELAS (15) minit sebelum peperiksaan dimulakan, pelajar
dibenarkan :-

3.11 Mengisi Borang Kehadiran dan maklumat yang dikehendaki di muka
hadapanbuku/kertas jawapan peperiksaan.

3.12 Membaca kertas soalan tanpa membuat sebarang catatan.

3.1 Pelajar hendaklah menulis nama, no. kad pengenalan, kod kursus dan kursus
serta maklumat lain yang diperlukan di tiap-tiap buku/kertas jawapan serta
sebarang lampirang yang digunakan.

441

3.2 Pelajar hendaklah membaca dengan teliti dan mematuhi arahan yang tercetak
pada kulit buku jawapan.

3.3 Pelajar hendaklah memastikan mereka telah diberikan kertas soalan yang betul
serta muka surat yang cukup sebelum mula menjawab. Sekiranya terdapat
sebarang kesilapan, pelajar hendaklah dengan serta merta memberitahu
pengawas yang bertugas.

3.4 Semua kerja peperiksaan termasuk kerja percubaan (rough work) mesti dibuat
dalam buku/kertas jawapan. Helaian buku jawapan tidak boleh dikoyakkan.

3.5 Buku/kertas jawapan yang telah digunakan, rosak atau kosong tidak boleh
dibawa keluar daripada Dewan/Bilik Peperiksaan.

3.6 Pelajar tidak dibenarkan berhubung dengan pelajar lain dalam masa
peperiksaan.

3.7 Pelajar tidak dibenarkan sama sekali makan dan/atau merokok semasa berada
di Dewan/Bilik Peperiksaan.

3.8 Di akhir peperiksaan, pelajar hendaklah memastikan buku/kertas jawapan
peperiksaan (kecuali buku/kertas jawapan kosong dan/atau kerja percubaan)
disusun dan diikat dengan sempurna mengikut arahan yang diberikan, berserta
dengan salinan pertama Borang Kehadiran Pelajar sebelum menyerahkannya
kepada pengawas.

3.9 Pelajar dikehendaki berada di tempat duduk masing-masing selepas tamat
peperiksaan dan hanya dibenarkan keluar dari Dewan/Bilik Peperiksaan setelah
mendapat arahan daripada Ketua Pengawas.

4.0 Pelajar tidak boleh mula menjawab soalan peperiksaan sebelum waktu yang
ditetapkan atau meneruskan kerja selepas waktu peperiksaan tamat.

4.1 Pelajar hendaklah masuk dan keluar dari Dewan/Bilik dalam keadaan tertib dan
teratur.

4.2 Pelajar dilarang merujuk dan menggunakan sebarang bahan rujukan di dalam
atau di luar Dewan/Bilik Peperiksaan semasa peperiksaan sedang berjalan
kecuali yang dibenarkan oleh Ketua Pengawas.

4.3 Pelajar tidak boleh memberi atau menerima sebarang bantuan daripada pelajar
atau pihak lain yang berkaitan dengan peperiksaan semasa peperiksaan sedang
berjalan kecuali yang dibenarkan oleh Ketua Pengawas.

442

3. SALAH LAKU PEPERIKSAAN / KESALAHAN-KESALAHAN AKADEMIK

3.1 Pelajar tidak boleh melakukan mana-mana salah laku peperiksaan seperti
berikut :-

3.11 Memberi atau menerima atau memiliki sebarang maklumat dalam
bentuk elektronik, cetak atau apa-apa jua bentuk lain yang ada

kaitan dengan sesuatu kursus semasa peperiksaan bagi kursus tersebut
dijalankan sama ada di dalam atau di luar Dewan /Bilik Peperiksaan
melainkan dengan kebenaran Ketua Pengawas.

3.12 Menggunakan maklumat yang diperolehi seperti di perkara 5.1.1 di atas
bagi tujuan menjawab soalan peperiksaan.

3.13 Menipu atau cuba untuk menipu atau berkelakuan mengikut cara yang
boleh ditafsirkan sebagai menipu atau cuba untuk menipu semasa ujian,
peperiksaan akhir atau pun lain-lain bentuk penilaian yang diadakan
sedang berjalan.

3.14 Lain-lain salah laku yang ditetapkan oleh Kolej Universiti.

4. HUKUMAN

4.1 Sekiranya pelajar didapati telah melakukan pelanggaran mana-mana peraturan
peperiksaan ini, Kolej Universiti boleh mengambil tindakan dari mana-mana satu, atau
kombinasi yang sesuai dari dua atau lebih hukuman-hukuman berikut :-

4.1.1 Memberi markah SIFAR (0) bagi keseluruhan keputusan peperiksaan
kursus yang berkenaan. (Termasuk kerja kursus).

4.1.2 Memberi markah SIFAR (0) bagi semua kursus yang didaftarkan pada
semester tersebut.

4.1.3 Menggantung pengajian pelajar selama satu tempoh yang difikirkan
patut oleh Kolej Universiti. Bilangan semester dalam tempoh
penggantungan dikira sebagai telah digunakan bagi tujuan pengiraan
tempoh pengajian pelajar.

4.2 Pelajar yang melanggar peraturan ini juga boleh diambil tindakan tatatertib mengikut
peruntukan yang telah ditetapkan oleh Kolej Universiti

443

SECTION 20(III): EXAMINATION (Flow Chart) SOP

CARTA ALIRAN PROSEDUR PEPERIKSAAN

MULA

TERIMA SENARAI KURSUS, JUMLAH CALON &
KEPERLUAN PEPERIKSAAN DARI
KOORDINATOR

PROGRAM

TERIMA BHG. PEPERIKSAAN
KELUARKAN JADUAL
PEPERIKSAAN

BAHAGIAN PEPERIKSAAN CETAK KERTAS
SOALAN BERDASARKAN BORANG

KETUA PENGAWAS PEPERIKSAAN
AMBIL SOALAN DARI BILIK KEBAL

TULIS LAPORAN (ISI BORANG)

444

ASINGKAN SKRIP JAWAPAN PELAJAR KUMPULAN

Sambungan… & SEMESTER
BUNGKUS SKRIP JAWAPAN BESERTA

SENARAI KEHADIRAN CALON

SERAH KEPADA KOORDINATOR
PROGRAM / PENSYARAH KURSUS
(SKRIP JAWAPAN & SKEMA JWPN)

DEKAN FAKULTI SAHKAN DALAM
BORANG AKUAN SERAHAN

TAMAT

445

SECTION 20(IV): EXAMINATION (Flow Chart) SOP

CARTA ALIRAN PROSEDUR PEPERIKSAAN AKHIR PROGRAM
DIPLOMA KEJRURAWATAN DAN SAINS KESIHATAN

MULA

TERIMA SENARAI KURSUS, JUMLAH CALON &
KEPERLUAN PEPERIKSAAN DARI KOORDINATOR PROGRAM

TERIMA BHG. PEPERIKSAAN
KELUARKAN JADUAL
PEPERIKSAAN

BAHAGIAN PEPERIKSAAN TERIMA SOFT COPY SET
SOALAN PEPERIKSAAN DARI SETIAUSAHA
PEPERIKSAAN PROGRAM

PEGAWAI PEPERIKSAAN CETAK
MASTER COPY DI URUSETIA
BAHAGIAN PEPERIKSAAN

BAHAGIAN PEPERIKSAAN CETAK KERTAS
SOALAN MENGIKUT JUMLAH CALON

MASUKKAN KERTAS SOALAN DALAM SAMPUL DAN DILABEL

446

Sambungan… SIMPAN BUNGKUSAN KERTAS SOALAN DI DALAM
KABINET BERKUNCI DALAM BILIK KEBAL

KETUA PENGAWAS AMBIL SOALAN DI BAHAGIAN
PEPERIKSAAN PADA HARI PEPERIKSAAN

SESI
PEPERIKSAAN
BERLANGSUNG

BUNGKUS SKRIP JAWAPAN BESERTA
SENARAI KEHADIRAN CALON

KETUA PENGAWAS SERAH SKRIP JAWAPAN
KEPADA BAHAGIAN PEPERIKSAAN

DEKAN FAKULTI SAHKAN DALAM
BORANG AKUAN SERAHAN

TAMAT

447

SECTION 20(V): EXAMINATION SOP

PROSEDUR KES PELAJAR MENIRU DALAM PEPERIKSAAN

1. Apabila mengesyaki pelajar meniru, segera lapor secara lisan/ maklum kepada Ketua
Pengawas lain yang akan bertindak sebagai saksi. Buat catatan aksi-aksi pelajar yang
mencurigakan semasa kejadian.

2. Sekiranya pelajar meniru pelajar lain, catat semua maklumat seperti nama pelajar yang
meniru dan ditiru, tarikh, masa dan nombor meja.

3. Sekiranya pelajar meniru daripada nota/ lain-lain bahan, kumpul semua nota dan
bahan. Catatkan tarikh, masa dan nombor meja. Semua perkara ini hendaklah dibuat di
hadapan saksi.

4. Ambil kad pelajar yang meniru.

5. Sediakan laporan dengan mengisi borang yang dilampirkan. Laporan hendaklah
disediakan oleh pengawas yang membuat tangkapan/ menyaksikan kejadian.

6. Asingkan skrip pelajar yang meniru dan yang ditiru (sekiranya berkaitan).

7. Pelajar masih dibenarkan meneruskan peperiksaan sehingga masa tamat.

8. Ketua pengawas hendaklah menyerahkan laporan pelajar meniru, nota/ bahan yang
digunakan untuk meniru dan skrip pelajar kepada Dekan Fakulti melalui urusetia
(Bahagian Peperiksaan & Dokumentasi Kolej Universiti Widad) untuk tindakan lanjut.

9. Keputusan mengenai kes ini akan dibuat melalui Lembaga Akademik Universiti dan
Lembaga Tatatertib Pelajar. Keputusan melibatkan pengantungan pelajar akan di
bentang di Senate untuk kelulusan.

448

SECTION 20(VI): EXAMINATION SOP

GARIS PANDUAN PELAKSANAAN PEPERIKSAAN SECARA DALAM
TALIAN KOLEJ UNIVERSITI WIDAD

1. PELAKSANAAN PEPERIKSAAN AKHIR SECARA DALAM TALIAN
I. Bagi menjayakan Peperiksaan Akhir secara dalam talian, Fakulti hendaklah
mengenal pasti para pelajar yang mempunyai masalah capaian internet. Bagi pelajar
yang mempunyai masalah capaian internet di tempat tinggalnya.
II. Fakulti boleh memanggil pelajar kembali ke kampus bagi menggunakan kemudahan
internet sedia ada.
Fakulti perlu memastikan pelajar mendapat maklumat tentang peperiksaan 2
minggu lebih awal bagi memastikan persediaan yang cukup untuk membolehkan
peperiksaan atas talian dijalankan.

III. Pelajar juga perlu bertanggungjawab untuk mendapatkan capaian internet yang
berhampiran dengan tempat tinggalnya (Institusi Pendidikan berdekatan, balai raya,
rumah saudara mara terdekat, rakan kenalan, Wifi ‘hotspot’ atau pusat komuniti
kawasan setempat yang menyediakan perkhidmatan capaian internet) sepanjang
peperiksaan secara dalam talian dijalankan. (tertakluk kepada kebenaran Majlis
Keselamatan Negara).

2. PENGURUSAN JADUAL PEPERIKSAAN AKHIR
I. Jadual Muktamad Peperiksaan Akhir secara dalam talian akan dikeluarkan pada
minggu ke-12 pengkuliahan seperti yang dinyatakan di Kalendar Akademik
(tertakluk kepada sebarang perubahan). Pelajar akan mencetak/menyimpan Slip
Menduduki Peperiksaan melalui portal Sistem Maklumat Pelajar (SMP) pada minggu
ke-12 pengkuliahan selepas Jadual Muktamad Peperiksaan Akhir dikeluarkan.
Pelajar hendaklah sentiasa merujuk pada tarikh, masa dan tempoh peperiksaan
secara dalam talian yang telah ditetapkan.

II. Mesyuarat Pengurusan Peperiksaan akan diadakan bagi membincangkan dan
meluluskan Jadual Peperiksaan Akhir secara dalam talian melibatkan wakil Fakulti,
Jawatankuasa Peperiksaan dan pihak yang berkaitan.

III. Bagi memastikan Jadual Peperiksaan Akhir secara dalam talian disediakan dengan
tepat, dinasihatkan supaya Fakulti mengenal pasti kursus yang terlibat dengan
peperiksaan akhir dalam talian sebelum mesyuarat dilaksanakan.

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3. PENGURUSAN KERTAS SOALAN DAN SKRIP JAWAPAN PEPERIKSAAN AKHIR
I. Soalan Peperiksaan Akhir secara dalam talian hendaklah dihantar ke Unit
Peperiksaan dalam tempoh yang ditetapkan mengikut format Kertas Soalan
Peperiksaan Akhir Kolej Universiti dalam bentuk salinan cetak (hardcopy).

II. Pensyarah Fakulti akan memuat naik (upload) kertas soalan tersebut ke dalam
bentuk salinan digital dan menyimpannya di dalam Pendrive Peperiksaan Akhir
WUC.

III. Soalan peperiksaan dari Pendrive Peperiksaan Akhir WUC akan dimuatnaik ke dalam
sistem portal pensyarah satu (1) minggu sebelum minggu peperiksaan akhir
diadakan dan hendaklah disemak oleh kakitangan akademik yang menyediakan
soalan peperiksaan.

IV. Skrip jawapan pelajar boleh diakses di portal pensyarah pada bila-bila masa
sehingga tempoh yang ditetapkan oleh pihak universiti. Namun skrip jawapan
pelajar hendaklah dimuat turun oleh kakitangan akademik/pengawas peperiksaan
sebagai simpanan.

V. Laporan Ketua Pengawas hendaklah diserahkan kepada pihak Unit Peperiksaan
selepas peperiksaan akhir tamat.

4. PLATFORM PEPERIKSAAN AKHIR SECARA DALAM TALIAN
I. Peperiksaan Akhir secara dalam talian di WUC hanya dibenarkan untuk dilaksanakan
menggunakan platform Widad Education Portal sahaja. Walau bagaimanapun
dalam kebenaran Dekan/Pengarah Fakulti, Peperiksaan Akhir secara dalam talian
juga boleh dilaksanakan melalui Platform seperti berikut:

a) Aplikasi WhatsApp / Telegram

b) Google Classroom

c) Lain-lain yang difikirkan selamat dan bersesuaian

II. Kaedah di atas perlu dilaksanakan mengikut tempoh masa Peperiksaan yang telah
ditetapkan di dalam Jadual Peperiksaan Akhir WUC.

III. Penggunaan platform seperti 4 (a), 4 (b) dan berkaitan perlu menyediakan kata
laluan untuk membuka kertas soalan.

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IV. Pelajar yang gagal menduduki Peperiksaan Akhir seperti yang dijadualkan dengan
alasan yang kukuh hendaklah membuat permohonan menduduki Peperiksaan
Gantian yang diadakan berdasarkan tarikh-tarikh dalam Kalendar Akademik.

5. PENGENDALIAN PEPERIKSAAN AKHIR SECARA DALAM TALIAN
I. Pensyarah Kanan yang dicadangkan oleh Dekan/Pengarah hendaklah dilantik
sebagai Ketua Pengawas manakala pensyarah kursus akan dilantik sebagai
Pengawas Peperiksaan.

II. Kakitangan teknikal ICT akan membantu mengendalikan Peperiksaan secara dalam
talian di tempat khas yang akan ditetapkan oleh pihak Kolej Universiti. Ia bertujuan
bagi memudahkan sokongan teknikal diberikan sekiranya berlaku sebarang masalah
yang berkaitan.

III. Ketua Pengawas/Pengawas boleh memberi tambahan masa kepada pelajar
sekiranya terdapat masalah seperti gangguan capaian internet atau sistem Widad
Education Portal ketika peperiksaan sedang berlangsung. Tempoh yang diberikan
mestilah memadai dan munasabah bergantung kepada bentuk dan implikasi
masalah tersebut.

IV. Pelajar yang gagal menduduki Peperiksaan Akhir seperti yang dijadualkan hendaklah
membuat permohonan menduduki Peperiksaan Gantian dengan Fakulti/Pensyarah
masing-masing.

V. Ketua Pengawas Peperiksaan hendaklah memastikan Pengawas Peperiksaan
mengaktifkan soalan peperiksaan akhir di sistem Widad Education Portal ketika
peperiksaan bermula.

VI. Soalan Peperiksaan Akhir dan templat skrip jawapan hendaklah dimuatnaik ke
dalam sistem Widad Education Portal mengikut tempoh yang ditetapkan oleh pihak
Kolej Universiti.

VII. Ketua Pengawas/Pengawas perlu memastikan skrip jawapan pelajar dan laporan
borang kehadiran pelajar dimuat turun ke dalam Pendrive sebagai bukti simpanan.

6. TEMPOH PEPERIKSAAN
I. Peperiksaan Akhir secara dalam talian dijalankan mengikut tempoh masa
yang ditetapkan oleh Jadual Waktu Muktamad Peperiksaan Akhir WUC.