ACADEMIC POLICY - 2022 EDITION

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6. Decisions

Appointed members to AMCOM has the right to make decisions on matters in contention at
the meeting. The final decision shall be based on voting. The majority votes from the meeting
quorum takes into account in any decision making. Ex-officio members will not be subject to
voting in AMCOM.

7. Reporting
AMCOM reports to the SENATE
Reporting on the meeting shall be in the form of minutes. The Registrar or the appointed
person by the chairman shall be responsible in preparing the minutes of meeting. And every
minutes of meeting must be passed in the following meeting unless issues are raised that
require postponement of passing the minutes. All minutes must be provided to AMCOM
members 3 days prior to the meeting scheduled.

8. Circulation of Information
Any materials, document or information relevant to the AMCOM meeting may be circulated
online. These materials or information must be regarded as confidential unless stated
otherwise. Establishing group in an online platform is acceptable for disbursement of
information regarding meetings and decisions. It must be limited to members only in the
online group.

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SECTION 06 (IV): UNIVERSITY ACADEMIC BOARD (UAB)

TERMS OF REFERENCE
UNIVERSITY ACADEMIC BOARD

UNIVERSITY ACADEMIC BOARD

1. Introduction
The University Academic Board (UAB) shall be an academic body of the University College
and, subject to the provisions of Act 555, Widad University College Constitution and the
company rules. UAB shall be responsible for the quality assurance of academic activities of
the University. This includes reviewing academic policy and procedures, standardization of
academic teaching, learning, assessment and verification-validation of student examination
results.

2. The Term
The appointed Vice Chancellor shall be the official Chairman to UAB, however the function of
the Chairman can be delegated to the Deputy Vice Chancellor in academic affairs.
All Deputy Vice Chancellors shall automatically be UAB members
All Deans shall automatically be UAB members
Coordinators and Programme managers may be invited to defend or present the examination
results or marks of the students.

3. Membership
The UAB for Widad University College shall consist of: -

Widad University Academic Board (UAB)
V. the Vice Chancellor or his/her authorized officer as Chairman;
VI. the Dean from all existing Faculty as appointed by the Vice-Chancellor
VII. programme or course coordinators – by invitation or when the examination to
be validated to

VIII. The Head of examination unit/department as secretary to the board

4. Roles and Responsibilities
VI. To develop and review the policies and procedures on all academic matters of WUC,

including but not limited to academic quality assurance measures; and to facilitate the
implementation of and compliance with such policies and procedures.
VII. Develop an asset of standards to ensure the academic quality of every course to be
offered or provided by WUC meets national and international standards.
VIII. Approve each person to be deployed to teach any course offered or provided by WUC or
any module or subject thereof, after determining that the person possess the minimum
qualifications and experience
IX. Review the Academic policies and procedures as scheduled by Quality Unit of WUC.
X. To perform advisory role on:
• Learning, teaching and assessment
• Utilization and structure of the academic year/academic calendar

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• Collaborative partnerships
VI.
New programmes
VII. Consideration of the development of the academic activities of the institution and
VIII. the resources needed to support them.
Strategies on admission and recruitment of local and international students.
XI. Fostering and maintenance of the closest possible connections with industry,
X. commerce, professions, arts, and other external links including those with educational
establishments in overseas.
XI. Seeking allocation of funds targeted for the support of teaching and learning initiatives
To consider policy issues regarding student experience, learning, teaching and
XII. assessment.
To monitor academic standards to ensure that they are consistent with appropriate
XIII. quality assurance standards.
To advise on programme entry requirements and update from monitoring of standard
XIV. entry requirement from ministry of higher education
To review periodically the operations of the procedures for ensuring integrity and
XV. security of assessment tasks and results
XVI. To monitor policies and activities directed to continuous improvement in education
provided by the institution.
XVII. To receive reports from any sub-committees and working groups as required.
To receive reports of quality assessment or review reports from external bodies and
XVIII. Professional and Statutory Bodies, and to call for and consider responses from
relevant faculties.
To monitor student assessment to ensure that they are consistent with appropriate
quality assurance standards.
Recommending the institution of fellowships, scholarships, studentships, prizes and
other aids to study and research.

Roles and Responsibilities in Examination Procedures
1. To develop examination and assessment procedures for WUC,
a. the security of examination scripts and answer scripts
b. the conduct of examinations and assessments;
c. ensuring the duties and responsibilities of invigilators and markers are fulfilled;
d. the moderation of examination and assessment marks;
e. the handling of appeals from students with regards to examination or assessment
matters;

Conduct examinations and assessments;

a. In respect of a course that it provides leading to an award that is conferred in its

own name, in accordance with the examination and assessment procedures

developed by its examination board; and

b. In respect of any other course that it provides, in accordance with the procedures

specified for the course by the developer or proprietor of the course.

5. Meeting
• The quorum for any meeting of the UAB shall be one-third of the total members of the

committee including the Chairman/Vice Chancellor, but shall not include ex-officio

members of the committee.
• Subject to this Constitution, the committee may determine its own procedure.
• Minutes of meeting shall be circulated 1 week following adjournment of meeting.

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• Members shall be informed at least three days before meeting is called.
• Official UAB meeting shall be scheduled once in 2-month basis. However, when related

to verification-validation of student examination results, UAB meeting shall be schedule
on the request of Faculty or Examination Unit. Notice of meeting must be informed to
members at least 3 days before the said required meeting. Venue: Senate Room

8. Decisions
Appointed members to UAB has the right to make decisions on matters in contention at the
meeting. The final decision shall be based on voting. The majority votes from the meeting
quorum takes into account in any decision making. Ex-officio members will not be subject to
voting in UAB.

9. Reporting
UAB reports to the SENATE/SPECIAL SENATE MEETING
Reporting on the meeting shall be in the form of minutes. The Registrar or the or the appointed
person by the chairman shall be responsible in preparing the minutes of meeting to be
presented in special senate meeting when endorsing examination for student. For the official
UAB meeting, every minutes of meeting must be passed in the following meeting unless issues
are raised that require postponement of passing the minutes. All minutes must be provided to
UAB members 3 days prior to the meeting scheduled.

8. Circulation of Information
Any materials, document or information relevant to UAB meeting may be circulated online.
These materials or information must be regarded as confidential unless stated otherwise.
Validation of examination shall be done only via WUC online portal. Establishing group in an
online platform is acceptable for disbursement of information regarding meetings and
decisions. It must be limited to members only in the online group.

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SECTION 06 (V): UNIVERSITY DISCIPLINARY BOARD (UDB)

TERMS OF REFERENCE
UNIVERSITY DISCIPLINARY BOARD

UNIVERSITY DISCIPLINARY BOARD

1. Introduction
The University Disciplinary Board shall be an academic body of the University College and,
subject to the provisions of Act 555, Widad University College Constitution and the company
rules, shall be responsible for handling disciplinary issues related to academic staff or the
students of the University.

2. The Term
The appointed Vice Chancellor shall automatically be the official Chairman to the University
Disciplinary Board. However, the Chairman may delegate the chair to anyone he/she seen
deemed fit to conduct the hearing.
Deans from where the case arises shall be present
The presence of a neutral person in the hearing must be appointed by the chairman.
There are no fix term for any of the members in this Board.

3. Membership
a. The UDB for Staff Discipline shall consist of:-
Disciplinary Board

iv. The Vice Chancellor or his/her authorized officer as Chairman;
v. The Dean/Head from the relevant department where the complainant comes from,

appointed by the Vice Chancellor;
vi. The Manger or his/her authorized officer from Human Resource Department.
vii. The secretary for the meeting will be the senior executive of Human Resource

Department

b. The UDB for Students’ Discipline shall consist of: -
Disciplinary Board

iii. The Vice Chancellor or his/her authorized Officer as Chairman; and
iv. At least two (2) members of the Staff appointed by the Chairman
v. The secretary for the meeting shall be from the student affairs unit

4. Roles and Responsibilities
Subject to the Constitution, Statutes, Acts, Staff Disciplinary Rules and Regulations (“Staff’s
Rules”) and Students’ Discipline Rules and Regulations (“Students’ Rules”), the roles and
responsibilities of UDB shall include the following;
a) to define the student and staff misconduct;
b) to set procedures for making, investigating and resolving complaints of student and
staff’s misconduct;

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c) to allow the student and staff the right to be heard;
d) to set out penalties that may be applied where misconduct by a student or staff is

substantiated;
e) to suspend or dismiss the student or staff who are found guilty for violations of the

Students’ Rules and Staff’s Rules from WUC;
f) to suspend or dismiss the student or staff from WUC or impose a serious academic

and non-academic sanction for violation of academic and non-academic integrity
standards;
g) to grant or deny any remedy in an academic and non-academic grievance proceedings;
h) to suspend or dismiss the student or staff from WUC property;
i) to make procedural rulings or substantive interpretations which have an important
continuing impact upon the WUC community;
j) to perform such other functions as may be necessary for the due discharge of the
duties imposed upon it by the Constitution, Statutes, Acts, Staff’s Rules and Students’
Rules.

5. Meeting
• The quorum for any meeting of the UDB shall be one-half of the total members of the
committee including the Chairman/Vice Chancellor, but shall not include ex-officio
members of the committee.
• Subject to this Constitution, the committee may determine its own procedure.
• Members shall be informed at least three days before meeting is called.
• Meeting shall be scheduled when case arises to be heard.
• Venue: Senate Room

6. Decisions
Appointed members to UDB make decisions on matters related to disciplinary issues. The final
decision shall be made by the Senate following the case presented by the committee.

7. Reporting
UDB reports to the SENATE
Reporting on the meeting shall be in the form of minutes. The appointed secretary for the case
shall be responsible in preparing the minutes of meeting to be presented in to the Senate.

8. Circulation of Information
Any materials, document or information relevant to UDB meeting may be circulated online.
These materials or information must be regarded as confidential unless stated otherwise.

9. Document info
Document last review: May 2022

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SECTION 06 (IV): UNIVERSITY APPEAL BOARD

TERMS OF REFERENCE
UNIVERSITY APPEAL BOARD

UNIVERSITY APPEAL COMMITTEE

1. Introduction
The University Appeal Committee (UAC) shall be an academic body of the University College
and, subject to the provisions of Act 555, Widad University College Constitution and the
company rules, shall be responsible for handling appeal from the charged individual related
to academic staff or the students disciplines of the University

2. The Term
The appointed Deputy Vice Chancellor shall be the official Chairman to the UAC. The chairman
of Senate will make the decision on who among the deputy Vice Chancellor should chair that
particular hearing.
The Dean of the faculty where the charge was made to present the appeal case.
The charged person may be call to provide defense to his case.
The presence of a neutral person in the hearing must be appointed by the chairman. This
person must not be the same person present in the Disciplinary Board
There is no fix term for any of the members in this Board.

3. Membership
The UAC for Staff Appeal shall consist of: -
UNIVERSITY APPEAL COMMITTEE (APC)

i. The Deputy Vice Chancellor (student affairs or Academic Affairs) or his/her authorized
officer by the Vice Chancellor as Chairman;

ii. A senior manager who has not been involved previously in the disciplinary proceedings,
and who is senior to the person who gave the warning, appointed by the Vice
Chancellor;

iv. The manager or his/her authorized officer from the Human Resource Department, who
has not been involved previously in the disciplinary proceedings.

v. One representative of the person charged, appointed by the person charged is allowed
to be present

The UAC for Students’ Discipline shall consist of: -
Appeal Committee
i. The chairperson to be appointed by the Vice Chancellor
ii. Three (3) members to be appointed by the Senate, two of whom shall be from
amongst the Staff and one other person from the WUC
iii. The charged person to present his appeal case.

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4. Roles and Responsibilities
Subject to the Constitution, Statutes, Acts, Staff Disciplinary Rules and Regulations (“Staff’s
Rules”) and Students’ Discipline Rules and Regulations (“Students’ Rules”), the roles and
responsibilities of UAC shall include the following;
a) To hear and consider appeals made by staff or students against decisions of Faculty,
College or Senate (or committees thereof) in the application of Staff Disciplinary Rules and
Regulations (“Staff’s Rules”) and Students’ Discipline Rules and Regulations (“Students’
Rules”)
b) To advise the Committee on Academic Policy and Programmes from time to time on policy
with respect to academic appeals throughout the University and on divisional appeal
procedures.
c) To determine detailed procedures in its own operations.

5. Meeting
• The quorum for any meeting of the UAC shall be one-half of the total members of the
committee including the Chairman, but shall not include ex-officio members of the
committee.
• Subject to this Constitution, the committee may determine its own procedure.
• Members shall be informed at least three days before meeting is called.
• Meeting shall be scheduled when case arises to be heard.
• Venue: Senate Room

6. Decisions
Appointed members to UAC do not make decisions on matters related to appeal on
disciplinary issues. The final decision shall be made by the Senate following the case
presented by the committee.

7. Reporting
UDB reports to the SENATE
Reporting on the meeting shall be in the form of minutes. The appointed secretary for the
case shall be responsible in preparing the minutes of meeting to be presented to the Senate
for consideration and decision.

8. Circulation of Information
Any materials, document or information relevant to UDB meeting may be circulated online.
These materials or information must be regarded as confidential unless stated otherwise.

9. Document info
Document last review: May 2022

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SECTION 06 (VII): UNIVERSITY BOARD OF STUDIES

TERMS OF REFERENCE
UNIVERSITY BOARD OF STUDIES (UBS)

UNIVERSITY BOARD OF STUDIES

1. Introduction
The Board of Studies shall be an advisory board of the University College and, subject to the
provisions of Act 555, Widad University College Constitution and the company rules, keeping
the teaching, learning and assessment methodologies under review and for offering advice
on the faculty’s programmes. Every programme will have its own Board of studies set up
within the faculty.

2. The Term
Dean of the faculty for which the programme is being studied shall be the chairman for this
particular Board of Studies.
Staff involved in the teaching of the degree programme (programme manager/programme
coordinator) which the Board is responsible for will invited be a member of Board
One student member from the relevant discipline/programme.
One external member from another Board of Studies within the University.
Invited external individual from an industry relevant to the field of the programme

3. Membership
The UBOS for Widad University College shall consist of: -
Widad University College – University Board of Studies (UBOS) by Programme

The Dean as Chairperson for related faculty programme
Admin executive for the faculty as secretary
Programme manager/programme coordinator
All lecturers involve in the programme
A student representative from the programme
A person from the industry relevant to the programme reviewed

4. Roles and Responsibilities

1. UBOS ensures each Faculty (or equivalent) must have at least one Board of Studies or a body
that fulfils the role of a Board of Studies.

2. All courses and programmes (new, changes to and closure) must obtain approval by a Board
of Studies before final approval by the SENATE

3. Ensuring that proposals are academically appropriate, and for assessing whether they will
contribute to a good student experience.

4. Boards of Studies are also responsible for keeping the teaching, learning and assessment
methodologies under review and for offering advice on the faculty programme course file

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5. Specifically, for each faculty Board of studies, the followings shall be advocated;

i. To discuss and to propose the direction of the faculty.
j. To study establishment of the faculty’s study programmes and their suitability with the

vision and mission of the University and the National Higher Education Policy.
k. To study market needs and the marketability of current or new programmes proposed

and make necessary recommendations for improvement.
l. To evaluate the competitiveness of the programme and propose necessary

recommendations for improvement.
m. To study the factors that contribute to graduates’ employability and make the necessary

recommendations for improvement.
n. To study the possibilities for internationalization of the programme and recommend

appropriate strategies.
o. To propose incidental strategies for the purpose of improvement of the programme.
p. To help implement and maintain strategies by University Marketing team and help

formulate content of programme into marketing strategies.

6. Meeting
• The quorum for any meeting of the UBOS shall be one-third of the total members of the
committee including the Chairman, but shall not include ex-officio members of the
committee.
• Subject to this Constitution, the committee may determine its own procedure.
• Minutes of meeting shall be circulated 1 week following adjournment of meeting.
• Members shall be informed at least three days before meeting is called.
• UBOS should meet at least two times a year and when new development in the
programme arise or issues to be solved, the meeting can be called as and when
necessary.
• Venue: Senate Room

7. Decisions
Appointed members to UBOS has the right to make decisions on any matters in contention at
the meeting. The final decision shall be based on voting. The majority votes from the meeting
quorum takes into account in any decision making. Ex-officio members will not be subject to
voting in UBOS

8. Reporting
UBOS reports to the University Academic Board
Reporting on the meeting shall be in the form of minutes. The secretary of the particular UBOS
shall be responsible in preparing the minutes of meeting to be presented to the University
Academic Board. All minutes must be circulated to UBOS members 3 days prior to the meeting
scheduled.

8. Circulation of Information
Any materials, document or information relevant to UBOS meeting may be circulated online.
These materials or information must be regarded as confidential unless stated otherwise.
Establishing group in an online platform is acceptable for disbursement of information and
communication regarding meetings and decisions. It must be limited to members only in the
online group.

9. Document info
Document last review: May 2022

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SECTION 06 (VIII): UNIVERSITY ACADEMIC PROMOTION COMMITTEE

TERMS OF REFERENCE
UNIVERSITY ACADEMIC PROMOTION COMMITTEE

ACADEMIC PROMOTION COMMITTEE

1. Introduction
The University Academic Promotion Committee (APC) an establish committee of the
University College and, subject to the provisions of Act 555, Widad University College
Constitution and the company rules, shall be responsible for academic promotion activities
including handling applications, reviewing applications, conduct interviews and provide
recommendations to appropriate body of the university for promotions involving senior
lecturer, associate professor and professor positions.

2. The Term
The appointed Deputy Vice Chancellor (Academic Affairs) shall be the official Chairman to this
committee
The secretary to the committee shall be the manager from the Human Resource Department.
Dean, relevant to applicant shall be invited to the committee

3. Membership

The APC for Widad University College shall consist of: -
Widad University College Academic Promotion Committee (APC)

1. Deputy Vice Chancellor (academic affairs) as the Chairman to the
committee

2. Human Resource Manager as the Secretary to the committee
3. Dean of the faculty where the Candidate is associated and the

attendance is based on invitation of the Chairman

4. Roles and Responsibilities
i. establishes criteria for promotion sets procedures for the implementation of
promotion policies. The committee, in accordance with approved criteria and
procedures, makes recommendations to the Vice Chancellor
ii. publishes general guidelines for promotion criteria and procedures for the
operation of promotion policies
iii. supervise and monitor the advertisements of the required vacant positions
and manage the received applications.
iv. review all applications and appeal for promotion of academic staff
v. to consider and as the Committee sees fit, approve proposals for promotion to
Associate Professor.
vi. to consider and as the Committee sees fit, approve proposals for promotion to
Professor

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vii. to consider and as the Committee sees fit, approve proposals for promotion to

Senior Lecturer
viii. to report to the SENATE/BOG by submission to the SENATE/BOG of the

Minutes of each meeting of the Academic Promotions Committee.
ix. Provide the list applicants to faculty dean for Dean’s report/recommendation

on candidate, following the format provided by committee
x. Evaluate the academic staff application on the basis of the regulations and

instructions of the University college promotion policy. (Noticing that all of the
committee members, who evaluate the promotion must be member of staff
of a higher position).
xi. Revise and Submit report regarding the result of committee on the promotion
to the SENATE/BOG for approval (application for promotion to Associate
professor or professor must be endorsed by University College BOG.
xii. The committee meets when promotion case is available.

5. Meeting
▪ This meeting requires full quorum to take place
▪ Subject to this Constitution, the committee may determine its own procedure.
▪ Minutes of meeting shall be kept by chairman for presentation to senate
▪ Members shall be informed at least three days before meeting is called.
▪ Faculty or Examination Unit. Notice of meeting must be informed to members
at least 3 days before the said required meeting.
▪ Venue: Board Room

6. Decisions
The committee does not make decisions on any promotions. The committee
provides recommendation to the Senate for consideration on promotions.

7. Reporting
APC reports to the SENATE
Reporting on the meeting shall be in the form of minutes. The Human Resource
Manager shall be responsible in preparing the minutes of meeting to be
presented to the Senate for consideration and decisions. All minutes must be
provided to APC members 1 week prior to the meeting scheduled.

8. Circulation of Information
Any materials, document or information relevant to UAB meeting may be
circulated online. These materials or information must be regarded as
confidential unless stated otherwise. Validation of examination shall be done
only via WUC online portal. Establishing group in an online platform is
acceptable for disbursement of information regarding meetings and decisions.
It must be limited to members only in the online group.

9. Document info: Document last review: May 2022

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SECTION 07: ACADEMIC SCHEDULING AND ACADEMIC CALENDAR

ACADEMIC SCHEDULING AND ACADEMIC
CALENDAR

(I) WUC SEMESTER SYSTEM
Widad University academic calendar follows the semester system. While we set our own
semester dates, the basic rules set by MQA is followed. The guideline by MQA is given as below;
Semester system as defined by MQA:

i. One academic year will have maximum of 43 weeks
ii. Maximum number of semesters for one academic year is 3 semesters only
iii. Student study load per academic calendar should not be more than 50 credit
iv. Maximum credit value for a semester should not be more than 20 credit
v. Student intake should be based on number of semesters per year.

In WUC number of semesters and duration of weeks in a semester may differ depending on the
programmes offered.
Table below shows the semesters and number of weeks in the semesters by programmes.

Programme Duration of Number inSemester type Total
programme of (including study number
in years / semesters leave & exam of
mths in an week semesters
academic
year

Foundation in Science 1 yr. 3 3 Semesters 3
14 weeks each
(R/010/3/0054) MQA/FA 1305 semester 3
2 long 1 short 7
Foundation in Business 1 yr. 3 6
(R/010/3/0064) MQA/FA 1304 2 yr. 3 mth. 3 2 long 1 short 8
Diploma in Islamic Finance 3 yr. 3
(N/343/4/0258) MQA/PA 9284 2 yr. 6 mth. 3 2 long 1 short
Diploma of Accountancy
(R/344/4/0099) MQA/FA 1351 3 yr. 3 2 long 1 short
Diploma in Tourism
Management 2 yr. 6 mth. 3 2 long 1 short 6
(R/812/4/0031) MQA/FA 1353
Diploma in Secretarial 2 long 1 short 8
Management
(R/346/4/0004) MQA/FA 0616
Diploma in Islamic Banking
(R/343/4/0059) MQA/FA 1354

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Diploma in Business Studies 2 yr. 3 2 long 1 short 6
(R/340/4/0071) MQA/FA 0617 2 yr. 6 mth. 3 2 long 1 short 7
Diploma in Architecture 2 yr. 6 mth. 3 2 long 1 short 7
(R/581/4/0052) MQA/FA 4634 2 yr. 6 mth. 3 2 long 1 short 7
Diploma in Games Design 3 yr. 2
(N/213/4/0334) MQA/PA 9265 3 yr. 2 2 Semester Year 6
Diploma in Software 3 yr. 2
Development 3 yr. 2 2 Semester Year 6
(R/481/4/0127) MQA/FA 1164 2 yr. 6 mth. 3
Diploma in Nursing 2 yr. 6 mth. 3 2 Semester Year 6
(R2/723/4/0164) MQA/FA 2 yr. 6 mth. 3
7208 3 yr. 3 2 Semester Year 6
Diploma in Medical Laboratory 2 yr. 6 mth. 3
Technology 2 yr. 6 mth. 3 2 long 1 short 7
(R2/725/4/0026) A9074 3 yr. 2
Diploma in Pharmacy 2 long 1 short 7
(R2/727/4/0024) A9212 3 yr. 2
Diploma Medical Assistant 2 long 1 short 7
(R2/722/4/0018) 3 yr. 2
Diploma in Mass 2 long 1 short 6
Communication 2 long 1 short 7
(R/321/4/0027) MQA/FA 0619
Diploma in Interactive 2 long 1 short 7
Multimedia
(R/213/4/0059) MQA/FA 1161 2 Semester Year 6
Diploma in Early Childhood
Education 2 Semester Year 6
(R/143/4/0030)
Diploma in Coaching Science 2 Semester Year 6
(R/813/4/0007) MQA/FA 0618
Diploma in Creative Fashion
Design
(R/214/4/0039) MQA/FA 0620
Diploma in Information
Technology
(R/482/4/0129) MQA/FA 1165
Bachelor in Information
Technology (Hons)
(R/482/6/0172) (MQA/FA
1166)
Bachelor of Economics
(Honours)
(R/314/6/0003) (MQA/FA
1168)
Bachelor of Entrepreneurship
(Honours)
(N/345/6/1078) (MQA/PA
9343)

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Bachelor of Islamic Finance 3 yr. 2 2 Semester Year 6
(Honours) 2
(N/343/6/0252) (MQA/PA 3 yr. 2 Semester Year 6
9342) 2
Bachelor of Business 3 yr. 2 Semester Year 6
Administration 2
(Technology Management) 3 yr. 2 2 Semester Year 6
(Hons) 2 2 Semester Year 6
(R/340/6/0091) (MQA/FA 3 yr. 2 2 Semester Year 6
1126) 2 2 Semester Year 10
Bachelor of Business 3 yr. 2 2 Semester Year 6
Administration (Human 5 yr. 2 Semester Year
Resource Management) (Hons) 2
(R/340/6/0092) (MQA/FA 3 yr. 2 Semester Year
1125)
Bachelor of Accountancy Min. 2 yr.
(Honours) Max, 4 yr.
(N/344/6/0518) (MQA/PA Min. 3 yr.
9341) Max. 6 yr.
Bachelor of Early Childhood Min. 1 yr.
Education (Honours) 6 mth.
(N/143/6/0146) (MQA/PA Max. 3 yr,
9376) Min. 2 yr.
Bachelor of Psychology (Hons) 4 mth.
(R/311/6/0012)
Bachelor of Medicine and
Bachelor of Surgery (MBBS)
(R/721/6/0017) (MQA/FA
2070)
Bachelor of Interactive
Multimedia (Hons)
(R/213/6/0069) MQA/FA 1163
Master of Science in
Management
N/345/7/1102 MQA/PA 11440

Master of Business
Administration
N/340/7/0760 MQA/PA 11346

Doctor of Philosophy in Max. 4 yr. 2 2 Semester Year
Management Min. 3 yr.
N/345/8/1075 Max. 6 yr.
Min 4 yr.
Max. 8 yr.

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(II) CONVENTIONAL TEACHING
Full-time F2F learning in the form of lecture/tutorial and practical (including industrial training)
that is conducted over the study period can be in the form of blended learning – 30% to ^0% in
the form of online learning.

(III) UNIVERSITY INTAKE POLICY
Widad University College intake policy follows the approval set in the programme standard
approval by MQA/KPT. Generally, the intake depends largely on the number of semesters of the
programme running. For example, in a three-semester year programme the intake may be up to
three times a year. In MBBS, which has 2 semesters in a year, allows two intakes per year with
approval from MMC/KPT. However, the running of he course will also subject to an approval from
MANCO of WESB.

(IV) ACADEMIC CALENDAR
The academic calendar holds all the important dates for the entire academic year. It is a schedule
of all the events that occur in an academic year including the teaching weeks, study leave period,
test and final exam period, holidays, and the last day of the semester date.

An example of an academic calendar: 2 Semester - year Dates Duration
Semester 1 – 20 Weeks Weeks
Activity 1 Week
Lecture 1 Week
Mid-Semester Test Weeks
Mid-Semester Break 1 Week
Lecture 2 Weeks
Revision Week 4 Weeks
Examination
Semester Break

Semester 2 – 20 Weeks Dates Duration
Activity Weeks
Lecture 1 Week
Mid-Semester Test 1 Week
Mid-Semester Break Weeks
Lecture 1 Week
Revision Week 2 Weeks
Examination 4 Weeks
Semester Break

An example of an academic calendar variation: 3 Semester – year & 2 ½ year

Long Sem: 17 Weeks

Activity Dates Duration

Lecture 7 Weeks

Mid-Semester Test 1 Week

Mid-Semester Break 1 Week

Lecture 7 Weeks

Revision Week 1 Week

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Examination 2 Weeks
Semester Break 4 Weeks

Long Sem: 17 weeks Dates Duration
Activity Weeks
Lecture 1 Week
Mid-Semester Test 1 Week
Mid-Semester Break Weeks
Lecture 1 Week
Revision Week 2 Weeks
Examination 4 Weeks
Semester Break

Short Sem: 9 Weeks Dates Duration
Activity Weeks
Lecture 1 Week
Mid-Semester Test 1 Week
Mid-Semester Break Weeks
Lecture 1 Week
Revision Week 2 Weeks
Examination 4 Weeks
Semester Break

(V) CALENDAR VARIATION
There is academic calendar variation in certain programme offered by Widad University College
This is due to the structure of the programme that requires adjustment to the academic calendar to
suit the curriculum needs.

The programmes are:

MBBS
Dip in Nursing

Please refer to respective faculty student handbook for detail.

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SECTION 08: POLICY & PROCEDURE – ACADEMIC STAFF

TEACHING AND LEARNING EVALUATION

SECTION 08 (I): TEACHING AND LEARNING EVALUATION

(I) TEACHING AND LEARNING EVALUATION

POLICIES:

1. All programmes will conduct end-of-the-semester student evaluations in every section of the
course, including MPU courses.
2. The format of the course evaluations and the method by which student need to complete the
format is available on WUC online portal.
3. The instruction to student on when to complete evaluation form will be determine by the course
coordinator.
4. THE Dean will ensure and monitor this procedure is carried out on a scheduled basis.
5. The result of evaluation is available from the IT unit as evaluation is done through WUC portal
system.
6. Analyses of the outcomes of the evaluation is conducted by the Dean for all the academic staff
under his/her faculty.
7. Results of evaluation shall be available with the faculty unit for a minimum of five years.
8. Dean will provide annually a brief report of the summary of the evaluation available to University
Academic Board.
9. The Dean is responsible to inform the respective lecturer of the results of student evaluation for
purpose of acknowledgment or improvement.
10. End of the semester student evaluations will be anonymous.

RECOMMENDATIONS:

1. Faculty are encouraged to incorporate peer reviews (refer to form below) and self-reviews as part
of their faculty's ongoing professional development.
2. Faculty are encouraged to conduct evaluations of teaching during the semester as well as
at the end of the semester in order to increase teaching effectiveness.
3.Faculty are encouraged to provide summary results of teaching evaluations to the student during

the ‘Student Reflective Session’.

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PEER EVALUATION FORM

NAME lecturer evaluated: ______________________________________

STAFF No: ________________________ DATE evaluated: ______________

Criteria for Excellent Demonstration Very Good Adequate Poor Does not SCORE
Effective Demonstration of Criteria Demonstration of Demonstrate
Lecturing of Criteria Demonstration of Criteria
Criteria
Criteria
1
54 32

1 States goals During introduction, During introduction, States the goals, but States the goals, but Does not provide

of lectures communicates very clearly communicates clearly the description is limited in scope description is very overview or

clearly the purpose of the lecture purpose of the lecture (i.e. (e.g., only states topics to be limited in scope (e.g., communicate the

(i.e. provide an overview provide an overview of content, covered or only states topics to be goals of the lectures.

of content, state expected state expected learning provide the format of the covered).
learning outcomes, pose outcomes, pose lecture).

rhetorical/challenging rhetorical/challenging

questions to be answered).questions to be answered).

2 Communicates Very clearly explains the Clearly explains the topics’ and States the importance of States the importance Does not
or demonstrates
importance of topics’ and subtopics’ subtopics’ relevance, context, topic, but provides limited of topic, but provides communicate or
the lecture’s
topic(s) relevance, context, applicability, and/or the description of why learners only very little describe why the
applicability, and/or the
significance significance to the audience need to know the material. description of why topic is of
to the audience (e.g., (e.g., presents compelling
presents compelling information, case, or data). learners need to importance.
know the material.

information, case, or data).

3 The voice, Speaks very clearly. Presents Speaks fairly clearly. The voice is quite clearly. The voice is quite The voice is quite
clearly. Presentation clearly. Does not
clarity, materials clearly in an explicit Presents materials using in Presentation is quite has some
organizations, but present material in a
organisation of & organized manner an organized manner so that organized, but limited in clear,
presentation so that the lecture flows very limited in organized manner,
the lecture flows logically structure, linkage, and/or structure, linkage, and not structure is
logically and/or sequence
(e.g., articulates a structure sequence. evident.
(e.g., articulates a structure
and sequence to the lecture,

and sequence to the lecture, frames subtopics, links

frames subtopics, concepts).

links concepts).

4 Shows Demonstrates keen Demonstrates enthusiasm Shows some enthusiasm for Shows little enthusiasm Does not show

enthusiasm for enthusiasm for topic through for topic through voice, eye topic, but limited in display for the topic. enthusiasm

topic voice, eye contact, energy, contact, energy, movement (e.g., varies pitch, inflection, for the topic.

movement and/or body and/or body language (e.g., tempo, and volume; gestures

language (e.g., varies pitch, varies pitch, inflection, to emphasize importance).

inflection, tempo, and tempo, and volume; gestures

volume; gestures to to emphasize importance).

emphasize importance).

5 Demonstrates Demonstrates strong Demonstrates a fairly good Demonstrates adequate Demonstrates some Does not

command understanding of subject understanding of subject command of subject matter command of subject demonstrate

of the subject matter (e.g., cites the matter (e.g., cites the (i.e., cites some literature, matter, but breadth command of subject

matter literature, refers to literature, refers to refers to overarching subject of understanding is matter.

overarching subject area, overarching subject area, area, draws upon personal limited (e.g., unable

draws upon personal draws upon personal experiences, speaks about to elaborate with

experiences, speaks on experiences, speaks to current issues in the field, greater detail or

advances or current advances or current provides answers to information

controversies in the field, controversies in the field, questions).

provides informative provides informative

answers). answers).

6 Explains and Explains very clearly by Explains fairly clearly by Explains key concepts Explains some key Does not explain or

summarizes defining new defining new adequately, defines new concepts, provides summarize key

key concepts terms/principles, terms/principles, terms/principles, some vague concepts.

synthesizes information (e.g. synthesizes information (e.g. synthesizes information explanations.

identifies identifies (e.g. identifies important

important points; uses important points; uses points; uses some
examples, analogies, examples, analogies, examples)
metaphors; thinks out loud; metaphors, and relevant
uses thoughtfully designed activities to support
relevant activities to support understanding).
understanding).

7 Encourages Stimulates active Stimulates participation (e.g., Encourage participation Encourages some Does not engage or
appropriate participation (e.g., makes eye contact, solicits (e.g., makes eye contact,
audience makes eye contact, solicits comments and questions, solicits comments and interaction but uses encourage
interaction comments and questions, polls the audience, poses questions, poses some less effective interaction (e.g.,
polls the audience, uses open-ended questions, open-ended questions, strategies (e.g. reads all slides
deliberate silence, poses invites learners to interact manages flow of asks close-ended without looking at
open-ended questions, with each other; manages discussion). questions, does not audience; defers
invites learners to interact flow of discussion). pose questions, often questions, yet does
with each other; manages turns back to not answer them).
flow of discussion well).
audience, and reads

from slides).

8 Monitors At appropriate intervals Assesses and responds to Occasionally assesses and Pays some attention Does not pay
audience’s assesses and responds to audience’s understanding of responds to audience’s to the audience’s attention to the
understanding audience’s
of material and audience’s understanding of material (e.g. asks if material understanding of material understanding of understanding of
responds material (e.g., asks probing is clear, then tailors response (e.g. asks if material is topic, material, or checks
questions; asks if material is by rephrasing or providing clear, then tailors response but tailoring of in but doesn’t
accordingly clear, then tailors response alternative examples; adjusts by rephrasing or providing response is limited. respond accordingly.
the pace of lecture to alternative examples).
by rephrasing or providing accommodate learners).

alternative examples; adjusts

the pace of lecture to
accommodate learners).

9 Audio and/or Appropriately chooses and Chooses and designs Adequate attempt in the Some of theaudio 120
visual aids designs instructional instructional material fairly choice anddesigns of and/or visualaids
reinforce the material to emphasize key appropriatelyto emphasize key instructional material to reinforce content, or Audio and/or visual
content points, demonstrate points, demonstrate emphasize key points, material is less than aids do not
effectively. relevance of material, or relevance of material, or demonstrate relevance of effective (e.g., slides reinforce content.
Audiovisuals are stimulate thought. stimulate thought. Sensitive material, or stimulate are cluttered). At Voice isunclear
audible/ legible Sensitive to the setting and to the setting and tailors thought. Pays some times voice is unclear and audiovisuals
tailors audio and visual audio and visual aids so all attention to audio and or audiovisuals are are inaudible/
10 Provides a aids so all can see and hear can see and hear (e.g., checks visual aids so all can see illegible.
conclusion to (e.g., checks if audience if audience can hear/see and hear (e.g., checks if inaudible/ illegible.
the talk can hear/see material, material, visual material is audience can hear/see
visual material is well well organized, text is legible, material, visual material is
organized, text is legible, and graphics are clear). well organized, text is
and graphics are clear). legible, and graphics are
clear).
Concludes presentation
Concludes presentation Concludes presentation Provides synthesis Does not
well by synthesizing and/or summary of synthesize or
fairly well by synthesizing adequately by synthesizing talk, but limited in summarize
information, summarizing scope. Invites few information.
information, summarizing information, summarizing questions and/or
main points, and provides limited or
main points, and main points, and attempts to ambiguous
inviting/responding to responses.
inviting/responding to respond to questions (e.g.,
questions (e.g., repeats or
questions (e.g., repeats or repeats or rephrases
rephrases questions as
needed). Open to hearing rephrases questions as questions as needed).
learners’ perspectives/
opinions. needed). Open to hearing

learners’ perspectives/

opinions.

TOTAL SCORE/50

1. Overall, how would you rate this lecture (based on average score received, please circle):

Excellent Very Good Adequate Poor Does not Demonstrate Criteria
1
54 32

2. Dialogue between Reviewer and Reviewee:

a) Strengths

----------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------------------

b) Action Points for Development
---------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------------------

DEAN / DEPUTY DEAN COMMENTS & RECOMMENDATIONS:

Lecturer Evaluated Name: _____________________________ Reviewer Name:: _________________

Signature: _____________________ Signature: _______________________

Date: _______________ Date: _______________________

Note: Original Copy of the completed form to be submitted to Dean Office and a copy to be given to lecturer evaluated

121

WIDAD UNIVERSITY COLLEGE
COURSE EVALUATION FORM

Name of Lecturer……………………………………………………………………………………………..

Faculty…………………………………………………………………………………………………..

Programme Name: ………………………………………………………………………………………………

1 2 Scale: 4 5
Strongly Disagree 3 Agree Strongly agree
disagree
Neutral

Nos Descriptors Scale
12 345
Introduction (Core Questions)
1. Overall, this is an excellent course.
2. Overall, I learned a great deal from this course.
3. Overall, this lecturer is an excellent teacher.
4. Overall, I learned a great deal from this lecturer.

The Lecturer
1. Relate to students in ways that promote mutual respect.
2. Told us what we could expect to learn as a result of taking
this course.
3. Provided adequate opportunities for questions and
discussion during class time.
4. Was available to students outside of class.
5. Stimulated my interest in the course.
6. Provided useful feedback on my progress in the course.
7. Was proficient in language and communication.
8. Lecturer was knowledgeable and well versed on the subject
matter.
9. As the course progressed the lecturer show how each topic
fit into the course as a whole.

The Course, Objectives, Contents, Subject Matter
1. The course objectives were made known at the beginning of
the semester.
2. The general climate in this course was good for learning.
3. Expectations for learning in this course were clearly
communicated.
4 The evaluation methods used in this course were fair and
appropriate.
5 The learning activities were well integrated into the course.
6 Applicability and depth of content covered.
7 There was a collaborative atmosphere in this course.
8 The requirements of the course (projects, papers, exams)
were adequately explained.

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9 There was close agreement between the stated course
objectives and what was actually covered.

10 The lecturer use of teaching technology (e.g. Audio visual
presentations, PowerPoint Presentations, email) was
effective and appropriate.

11 The physical facilities provided for this course were
appropriate (e.g. classroom/lab space, structure, furnishings
etc).

12 The course materials (e.g. readings, lecture notes, in-class
exercises) contributed to learning the subject matter.

Other Comments:
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
………………………………

Evaluated by:

____________________________

Name: ……………………………………………………..
Position: ………………………………………………….
Date & Time: ……………………………………………

123

WIDAD UNIVERSITY COLLEGE
LECTURER EVALUATION FORM

Classroom Audit

Name of Lecturer………………………………………………………………………………………………..

Faculty.…………………………………………………………………………………………………..

Programme Name: ………………………………………………………………………………………………

Scale:

1 2 3 4 5 NA

Poor Below Average Good Excellent Not Assessed

Average

Nos Descriptors Scale

1 2 3 4 5 NA

Opening/Introduction

5. Introduce himself (First contact only).

6. Set clear objectives and give a clear structure of the

lecture.

7. Set ground rules for the class (e.g. for asking questions,

use of hp etc.).

The Lecturer

10. Comes to class as per time table and start class on time.

11. Appropriately dressed for the class.

12. Friendly and Approachable.

13. Comes to class well prepared.

14. Enthusiastic while conducting the class.

15. Lecturer was proficient in language and communication.

16. Was ready to help student with their learning when

needed.

17. Lecturer was knowledgeable and well versed on the

subject matter.

Nos Descriptors Scale

1 2 3 4 5 NA

Objectives

4. The course objectives were made known at the beginning

of the semester.

5. Inform students the learning objectives at the beginning of

the class.

6. Lesson objectives were as per lesson plan.

Content/Subject Matter
1. Were the important aspects of the subject matter
emphasized?

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2. Content covered was appropriate and up to date.
3. Applicability and depth of content covered.

Teaching Method
1. Lecturer used appropriate demonstrations and examples
to clarify facts and concepts.
2. Lecturer paced the lesson well.
3. Teaching method were appropriate for the course
4. Was it easy to understand the lecturer’s teaching?
5. Was adequate explanation given to ensure
understanding?
6. Discuss in class current developments related to the
course being taught

Delivery/Presentation
1. Lecturer spoke clearly.
2. Lecturer was entertaining, informative, inspirational, and
conveyed with enthusiasm.
3. Followed the course outline given.
4. The structure was followed throughout the lecture.
5. The key points were clear and seen to follow in a logical
way.
6. Students were given the opportunity to participate in
classroom discussion.
7. Facilitates understanding in the classroom.
8. Lecturer encouraged students participation.
9. Lecturer presentation was well organized.
10. Lecturer holds the interest of the students.
11. End in high note with a forceful statement.
12. Students were given the opportunity to ask questions
when in doubt.
13. Questions were dealt with properly.
14. The presentation enhanced the understanding and
appreciation of the subject matter.
15. Lecturer summarized at the end of the lesson.

Audio Visual Aids (AVA)
1. Audio visual aids were clear and legible.
2. Audio visual aids help students to understand the lecture
better.
3. Teaching aids and AVA were effectively used and well
managed.

Nos Descriptors Scale
1 2 3 4 5 NA
Classroom Environment
1. Do students ask questions/seek clarification?

125

2. Do student respond to the lecturer/lecture
enthusiastically?
3. Are student seen talking among themselves?
General
Gives handout.
1. Recommend additional reading materials, journals and
2. books.
Recommend website to browse for additional information.
3.

Other Comments:
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………….

Evaluated by:

____________________________
Name: …………………………………………
Position: ………………………………………
Time: ……………………………………………
Date: …………………………………………….

126

SECTION 08 (II): HANDLING UNSATISFACTORY EVALUATION OF ACADEMIC
STAFF

PROCEDURE IN HANDLING UNSATISFACTORY
RESULT OF EVALUATION OF ACADEMIC STAFF.

(II) HANDLING PROCEDURE FOR UNSATISFACTORY RESULT OF EVALUATION OF
ACADEMIC STAFF

1. WUC has established a procedure to manage lecturer who has achieve low performance score
in their lecturer’s evaluation process.

2. The score is based on average score from all parameters assessed in the evaluation format.

3. The highest score shall be five (5) and the lowest score shall be one (1)

4. Low performance score shall be defined by less than 3.5 average score.

5. Staff with score of less than 3.5 will be notify by the admin exec of the faculty and a meeting
will be scheduled with the Dean of the faculty.

6. At this meeting, the Dean will discuss on area of strength and weaknesses the lecturer is
perceived by students. Lecturer will be allowed time for improvement in areas of weaknesses
pointed. The lecturer may also be asked to commence on ‘PEER REVIEW’ process in which the
lecturer involve will;
i. identifying a colleague to conduct peer review session in classroom teaching
ii. schedule a date for peer review sessions
iii. provide report on peer review to Dean of faculty upon completion of process

7. Upon completion of Peer Review or meeting with the Dean, a summary report will be made
by the Dean. This report shall be kept by Fculty and a coppy given to respective staff for
keeping in the ‘Lecturer’s File’.

8. When the lecturer is only asked for improvement option without peer review, the report
made shall be used as reference in the next end semester evaluation and comparison on
achievement in the score will be made.

9. If the current score has not seen improvement, than ‘PEER REVIEW’ session is mandatory.

127

SECTION 08 (III): ACADEMIC WORKLOAD

ACADEMIC WORKLOAD POLICY & GUIDELINES

1. Introduction

This guidelines & policy provides information about WUC expectations of academic availability hours
and academic workload in the context of Academic Career to supports the faculty achievement in
service.

2. Guidelines & Policy Purpose

The application of this guidelines & policy provides transparency of workload allocation enables
overall equity of load across all Academic Staff in WUC and provides mechanisms for consultation in
the allocation of academic workload in the annual work plan.

3. Application of guidelines

The Academic Workload guidelines & policy applies to all Academic Staff of WUC who are employed
as an Academic Staff member by WESB.

4. Academic Availability

In ensuring the needs of our students and other relevant stakeholders are effectively met, Academic
Staff generally are to be available during the University’s normal operating hours for student and
other consultation and meetings concerning teaching, research, administration and other activities,
though the University recognised the availability of online platforms for such required
communication purposes.

5. Broad Definition of Academic Work

Teaching, Research, Academic Leadership and Services, and other activities of an academic nature
are considered together under the broad headings of Workload Allocations as described which
details the allocation of hours (see below) by its own definition.

Teaching may include:

• preparing teaching materials for face-to-face, online and other mode of delivery;
• developing units and courses includes course outline and course contents, including online,

off-campus learning materials and obtaining professional accreditations;
• conducting lectures, laboratory classes, tutorials, seminars, workshops, field or practicum,

bedside teaching, industrial supervision or other clinical education;
• developing and/or delivering online learning;
• supervising student coursework such as students’ projects;
• scholarly activity to maintain professional currency in the discipline area;
• designing and preparing of student assessment;

128

• developing innovations including the use of new technologies;
• developing and implementing updated pedagogical methods;
• preparing and submitting learning and teaching grant applications;
• invigilating student examinations,
• marking of examination papers or assignments
• providing feedback to students; and
• student consultation.

Research may include:

• supervising research of degree students;
• undertaking and publishing research;
• writing articles and other works for publication;
• preparing and submitting research grant applications;
• conducting research activities following a successful grant;
• presenting scholarly papers, addresses to conferences and their subsequent publication;
• scholarly activity to maintain professional currency in the discipline area;
• editing journals;
• curating exhibitions and directing performances other than those related to teaching

responsibilities; and
• attending approved professional development activities.

Administration and/or service may include:

• undertaking a role with formal staff supervision including of continuing, fixed-term, sessional
and casual teaching and/or research staff and professional staff in a university-assigned role
(e.g., Dean, Deputy Dean or Head of Unit, Programme Manager, Coordinators, Person in
Charge);

undertaking a role such as:

• Course Coordinator or Course Advisor;
• Timetable Liaison Officer;
• Chair of a Course Implementation Committee, Faculty Standing Committee, University

Committee, Course Development/Review Committee (other than as a Dean or Deputy Dean)
• contributing to committees such as course development and review committees;
• organising and/or attending meetings, forums and/or seminars;
• peer review and quality assurance activities;
• independent moderation of assessment;
• mentoring;
• mandatory professional learning;
• attending graduations, orientation, open days and the like;
• other administrative and relevant activities that occur from time to time;
• contributing to and involvement with professional associations, business, industry;
• contributing to and involvement with relevant government and community bodies
• promoting of the University in the community.
• marketing activities of the University

129
University service is defined as an appropriate and sustained contribution both to the corporate and
general life of the WUC, where this is not covered in other areas.

In circumstances where the University introduces a Policy that creates new academic activity in
addition to these Teaching and Scholarship of Teaching Workload allocations, for example through
the Learning and Teaching Framework, the components in Table 1-3 will be reviewed to include
workload allocation for the new activities.

Table for definition of academic workloads Hour Total Session Total
No Description Allocation per per year Hours per

session year
estimated

Teaching
1 preparing teaching materials for face-to-face,

online and other modes of delivery;
2 developing units and courses, including online,

off-campus and off-shore learning materials
and obtaining professional accreditations;
3 conducting lectures, laboratory classes,
tutorials, seminars, workshops, field or
practicum supervision or clinical education;
4 developing and/or delivering online learning;
5 supervising honours year coursework or
students’ projects;
6 scholarly activity to maintain professional
currency in the discipline area;
7 designing and preparing of student
assessment;
8 developing innovations including the use of
new technologies;
9 developing and implementing updated
pedagogical methods;
10 preparing and submitting learning and
teaching grant applications;
11 marking of exam papers and providing student
feedback;
12 Student’s consultation.
13 Invigilating in student examinations / test
Research
13 supervising research of degree students;
14 undertaking a master’s qualification (normally
an initial master’s in an approved area of
expertise when required by the role);
15 undertaking a Doctor of Philosophy (or
equivalent);
16 undertaking and publishing research;

130

17 writing articles and other works for
publication;

18 preparing and submitting research grant
applications;

19 conducting research activities following a
successful grant;

20 presenting scholarly papers, addresses to
conferences and the like and their subsequent
publication;

21 scholarly activity to maintain professional
currency in the discipline area;

22 editing journals;
23 curating exhibitions and directing

performances other than those related to
teaching responsibilities; and
24 relevant and approved professional
development.
25 Activities related CME (Continuous Medical
Education) or Continuous Professional
Development (CPD)
Service
25 undertaking a role with formal staff
supervision including of continuing, fixed-term,
sessional and casual teaching and/or research
staff and professional staff in a university-
assigned role (e.g., Deputy Dean, or
Coordinator);
26 undertaking a role such as:
Programme Manager, Course Coordinator or
Course Advisor;
27 Timetable Liaison Officer;
Chair of a Faculty Meeting, Faculty
Management Committee, Faculty Examination
Board, Student Admission Committee,
Curriculum Review & Development
Committee, Mentoring Committee, Student
Elective Committee, Advisor to Student club or
society (other than as a Dean, Deputy Dean,
Coordinator)
28 contributing to committees such as curriculum
development and review committee;
29 organising and/or attending meetings, forums
and/or seminars;
30 peer review and quality assurance activities;
31 independent moderation of assessment;
32 mentoring;
33 mandatory personal professional development
learning;

131

34 attending graduations, orientation, open days
and the like;

35 other administrative and relevant activities
that occur from time to time;

36 contributing to and involvement with
professional associations, business, industry
and unions;

37 contributing to and involvement with relevant
government and community bodies and
associations, consistent with the WUC’s
engagement strategy; and

38 Promoting of the WUC in the community
39 Marketing activities of WUC, including

developing materials for marketing (printed or
digital), involvement in road shows, radio talks,
and external visits (industries or publishable
activities)

TOTAL HOURS

6. Annual Academic Workload Allocation by percentage

The following table shows how the annual academic workload allocation occurs by Academic Career
Pathway and how the continuum should be used to achieve a full annual workload or annual work
plan.

Teaching Research Services

Teaching and Range Range 638-1117 Range Range Range Range

Research 40% - 70% hours [up to 336 20% - 319-797 10% - 159-478

hours face-to-face (or 50% hours 30% hours

equivalent)

contact time]

Teaching- Range Range 797-1276 Not 0 hour Range Range
focussed 50% - 80% hours [up to 480 expected
hours face- to-face for 10% - 159-478
(or equivalent) Career
contact time] Selection 30% hours

Research- Up to 30% Up to 478 hours [up Range Range Range Range
focussed 10% - 159-478
to 168 hours face-to- 60% - 957-1276 30%
hours
face (or equivalent) 80% hours

contact time]

Research- Up to 20% Up to 319 hours [up Range Range Range 132
only 10%
to 96 hours face-to- 80% - 1276- 30% Range
Academic - 159-478
Leadership/ face (or equivalent) 100% 1595
Service hours

contact time] hours

Range Range 319 - 638 Range Range Range Range
60% - 957-
20% - 40% hours [up to 96 hours 20% - 319-638 80%
1276
face-to- face (or 40% hours hours

equivalent) contact

time]

7. Allocation of HOURS on activities for academic staff
TABLE 1: Teaching

Preparation, Teaching and Assessment

No Activity Hour allocated

A1. Time for 1 hour lecture – including preparation, 1 to 2.50 hours
delivery, with all resources uploaded and available, and
associated in-class/online feedback)

A2. Time for first time taught unit (existing staff member) 1 hour per 1 hour lecture

A3. Time for 1 hour repeat lecture 1.25 hour

A4. Time for first 1-hour tutorial – including preparation, 2.50 hours
delivery, with all resources uploaded and available, and
associated in-class/online feedback

A5. Time for 1 hour repeat lecture 1.25 hour

A6. Student Consultation – time per student enrolled at 0.25 hour
each Semester Census date

A7. Assessment - time per student per credit unit 1 hour

A8. Coordinator – with up to 3 lecturers [the upper range 18 - 27 hours per unit
would be allocated depending on the size and
complexity of student enrolments and by approval by
the Dean]

A9. Coordinator – with up to 6 Lecturers [the upper range 26 - 35 hours per unit
would be allocated depending on the size and
complexity of student enrolments and by approval by
the Dean]

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A10. Coordinator – with up to 10 Lecturers [the upper range 35 - 44 hours per unit
would be allocated depending on the size and
complexity of student enrolments and by approval by
the Dean]

Teaching-related Workload

A14. Development of new unit – with all resources uploaded Normally up to 70 hours
and available

A15. Revision of a unit – with all resources uploaded and Normally between 18 - 53

available (minor or major updating) hours

A16. One-off time allowance for a new academic in his/her 140 hours
first year of teaching or pro-rata for part-time staff

Preparation, Teaching and Assessment

A17. One-off time allowance for an academic new to ACU in 35 hours
his/her first year of teaching at ACU or pro-rata for part-
time staff

A18. Annual time allowance to Teaching-focused staff

support scholarship of Up to 168 hours face-to- face or equivalent contact

teaching and scholarly time –

activity to maintain 100 hours per year

professional currency in the 169 -336 hours face-to-face or equivalent contact time

discipline area for staff with a –

teaching load 140 hours per year

337 - 480 hours face-to-face or equivalent contact

time –

159 hours per year

Teaching and Research staff
169 -336 hours face-to-face or equivalent contact time
–
35 hours per year
337 - 480 hours face-to-face or equivalent contact
time –
70 hours per year

A19. Teaching and Scholarship of Teaching Project Approved by Dean

Honours Theses, Minor Theses and Projects Supervision

A20. 10 credit point project or research thesis/thesis proposal 9 hours
unit – per student

A21. 20 credit point project or research thesis/thesis proposal 18 hours
unit – per student

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A22. 30 credit point research thesis unit – per student 26 hours
A23. 40 credit point research thesis unit – per student 35 hours
A24. Examination of theses – internal marking 6 hours

TABLE 2: Research
Research Study and enabling research activity

B1. Undertaking a Doctor of Philosophy (or equivalent) where Normally 200 hours per

it is a Probationary criterion and with evidence of annum (pro- rated to

satisfactory progression from doctoral supervisor. fraction of appointment)

This allocation does not apply if it is replaced by an capped at a maximum of

approved Research Study Program. 1000 hours

B2. One-off enabling research activity workload allocation for 200 hours
identified Early Career Researchers. This allocation is for up
to two years. Year three and thereafter is based on actual
research output.

B3. Individual staff Research allocation – 3 Year Plan submitted Approved by Dean
through the Faculty Research & Innovation Committee

Supervision of Student’s Research or Project

B4. Undergraduate degree – per research/project 50 hours

B5. Assistant Researcher supervisor (This category of supervisor 20 hours
registration is reserved for those staff who, on the advice of the
Dean are transitioning to research active status).

Table 3: Services including Administration/University Service Assigned Roles

C1. [Depending on the size and complexity of the faculty Range

activities including context of support roles such as Minimum 500 to

Person In Charge, Chair, Head of Unit and other 1000 hours

administrative support]. The workload allocation is

confirmed by the Dean following discussion with the

DVC/VC

C2. Associate Deans and Deputy Dean [depending on the 1200 hours
size and complexity of the faculty]. The workload
allocation is confirmed by the Executive Dean
following discussion with the Provost

Administrative Roles

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C3. Course Coordinator (hours may depending on the size, 100-250 hours per
complexity and administrative support provided to year
the faculty and with the approval of the Executive
Dean)

C4. Programme Manager (hours depending on the size, 250 - 400 hours per
complexity and administrative support provided to year
the coordinators of the course and with the approval
of the Dean)

C5. Course Advisor on another campus to Course 18 - 53 hours per

Coordinator year

C6. Academic advising / Mentoring (hours may be shared Up to 1 hour per
the amount allocated will depend on the degree of student attendance
administrative support provided)

C7. Timetable Liaison Officer by Faculty. 100-200 hours per
Normally undertaken by professional staff, workload year
allocation to be approved by Dean.

C8. Attending Faculty Committee with approval of Dean Normally 35 hours
per year per
committee

C9. Chair, and members attending meeting of Curriculum 30 - 70 hours per

Development & Review Committee (hours may be development &

modified by the Dean for a very small or large role) review committee

Other University Activity

C10. Annual workload allocation for all staff to participate 100 hours
in and undertake other University activities and as
required to be reported as part of the Annual
Performance Appraisal.

C11. Project – Other Approved by Dean

Travel

Allocation of hours for travel only applies for Academic Staff who are required to travel for teaching,
administrative/training purposes. Travel time will be calculated by multiplying the number of trips by
the hours travelled according to the allocations in Table 4.

Table 4: Travel Time
Field Trips & Experience
Workload for field Trips/Experience will differ depending on the level of involvement in finding
placements, whether there is administrative support and whether the academic is expected to
undertake on-site visits. The maximum number of hours for an academic field experience coordinator
will be 500 hours.

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Five types of field experience are identified in Table 5 below. In all cases where there are site visits,
the amount of time allocated is 3 hours for the site visit plus the number of hours allocated per
student at the site.

Table 5: Field Visit/Experience 20 hours
F1. Lecturer in Charge

F2. Class contact time including case 2 hours per hour of face-to-
conferences/presentation, discussion sessions, seminars face contact
and focus groups

F3. Assessment, problem-solving and consulting with 0.25 hours per student
students

F4. Administration – coordination, administration, helping 0.25 hours per student
students find placements, and consultation (only
allocated if there is NO administrative support)

F5. Assessment, problem-solving and consulting with 0.5 hours per student
students

F6. Administration – coordination, administration, helping 0.5 hours per student
students find placements, and consultation (only
allocated if there is NO administrative support)

F7. Site visits, including travel 1 hour per site

F8. On-site student supervision 1 hour per student on-site

F9. Assessment, problem-solving and consulting with 1 hour per student
students

F10. Administration – coordination, administration, helping hours per student
students find placements and consultation (only
allocated if there is NO administrative support)

F11. Site visit, including travel 1 hour per site

F12. On-site student supervision (Note that the amount Between 1 and 8 hours per
allocated will depend on the staff member’s semester per student
involvement with clients and the number of site visits).

Professional Experience – Education
Coordinator will liaise with schools and systems, liaise with administrative assistants, prepare
documentation, monitor and evaluate placements, monitor quality processes, implement
strategies for students at risk, and ensure students receive appropriate preparation prior to
placements.

F13. Administration and consultation 137
0.25 hours per student
F14. Site visit to training site, including travel per year
F15. On-site visit – classroom observation and troubleshooting
1 hour per site

1.5 hours per student

F16. On-site visit – discussion with staff and pre-service 0.25 hours per student
lecturer/supervisor/coordinator or electronic/phone follow
up

F17. Professional Experience coordination 200 hours per year

Where Professional Experience coordination is undertaken by

different people for different years, the practicum

coordination rate should be divided among the coordinators

at a rate of 50 hours each per year level. A rate of up to 200

hours for large cohorts may be allocated with the approval of

the Dean

Field Experience – Health

Programme Managers/Coordinators will assess and approve placements, appoint and prepare
Clinical Facilitator / Lecturer, monitor and evaluate placements, liaise with Ministry of Health and
Lecturers-in-Charge of Disciplines, and monitor quality processes.
Lecturers-in-Charge will liaise with Clinical Facilitator / Lecturer and health facilities, monitor
student progress in collaboration with Clinical Facilitator / Lecturer, monitor student completion
of required hours and assessment, and review assessments and submit final grades. Clinical
Facilitator/Lecturer completes the assessment of students and provides most of the support to
them.

F18. On-site, hospital or equivalent, clinical teaching 1 hour per student per day

F19. Assessment monitoring and review 0.25 hours per student

F20. Administration and liaison 0.25 hours per student

F21. Posting Coordinator (may be increased to 500 hours in 300 hours per year
the case of complex postings with the approval of the
Dean)

F22. Supervision Up to 12 hours for group
F23. Assessment supervision
F24. Placement visit
1 hour per student for
assessment

Up to 1 hour per student for
placement visit

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SECTION 08 (IV): ACADEMIC STAFF PERFORMANCE REVIEW

ACADEMIC STAFF PERFORMANCE REVIEWS

Performance Review and Employee Self-Evaluation:

1. Every academic staff member who holds a position of full-time with WUC shall be
2. reviewed in the sixth month after the initial appointment and annually, thereafter.
3. The review shall begin with a self-evaluation report, following the standard format available

as the annual appraisal self-report form.
4. Dean or immediate supervisor shall request academic staff self-evaluations prior to December

1 for the current calendar year of January 1 through December 31.
5. Staff shall submit their self-evaluation report on or before January 15 of the following

calendar year (e.g., Dean or supervisor request on December 1, 2022, self-evaluation due by
January 15, 2023).
6. The Dean or supervisor shall hold a meeting with the staff member no later than 30 working
days after January 15.
7. A written evaluation of the academic staff performance, as discussed at the meeting, shall be
given to the academic staff by the supervisor within 5 working days after the meeting.
8. If there is no written evaluation by the Dean or supervisor within 5 working days after the
meeting or if no meeting is held, the academic staff self-evaluation will stand as the official
performance evaluation.
9. The employee shall have the option of responding in writing to the Dean or supervisor’s
written evaluation within 10 working days of its receipt.
10. The document(s) shall be filed in the employee’s official personnel file upon receipt.
11. Each Academic Staff member is responsible for submitting an annual self-evaluation.

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SECTION 08 (V): COMPLAINT OF ACADEMIC STAFF

COMPLAINT OF ACADEMIC STAFF

Definition
A complaint is an allegation by persons other than the academic staff member’s supervisor(s),
including administrators, students, other academic staff, faculty, university staff, or member of the
public concerning the conduct of an academic staff member that is not serious enough to warrant
dismissal proceedings.

Review of Complaints
1. The University Academic Board (UAB) will serve as the investigating and hearing body for
complaints against Academic Staff.
2. If a complaint is filed with UAB against an academic staff member, UAB will first review the
complaint to determine whether the alleged conduct is a violation of university rules and
policies or adversely affects the staff member’s performance and obligations to the university.
3. If the review does not find the conduct violates university rules and policies or adversely
affects the staff member’s performance and obligations to the university, the complaint will
be rejected.
4. UAB will then determine whether all or part of the complaint would be handled more
appropriately by the faculty or another department or individual at WUC and, if so, refer the
complaint. For example:
5. Complaints involving allegations of discrimination, consensual relationships, sexual violence,
6. Sexual harassment and/or sexual assault should be referred consistent with WUC University
Disciplinary Board (UDB) and
7. UAB will inform the complainant of the date of the initial review within 10 working days of
receipt.
8. UAB will also inform the complainant of the results within 10 working days of the initial
review.

Investigation and Hearing of Complaints

1. If UAB does not otherwise refer or reject a complaint, UAB will inform the Academic Staff
Member who is the subject of the complaint that the complaint has been accepted and
encourage both parties to first seek to resolve the complaint informally.

2. If informal resolution cannot be achieved, UAB will proceed to initial information gathering
and hold a prehearing meeting consistent with UAB Process and Procedures for
Appeals/Grievances/Complaints.

3. UAB will then move to its formal hearing process consistent with UAB Hearing Protocol.
4. Within 10 working days of the conclusion of the formal hearing process, UAB will propose a

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5. resolution/decision in writing to the complainant and the relevant Academic Staff Member

who is the subject of the complaint. If either party disagrees with the suggested resolution
and/or does not believe that the complaint has been resolved, they must indicate this to UAB
in writing within 10 working days of receipt of UAB’s proposed resolution.
6. In such case, UAB will forward its recommendations to the Vice-Chancellor.
7. The Vice-Chancellor’s decision on the complaint is final and not appealable.

At any point, informal resolution of the complaint is possible.

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SECTION 08 (VI): ACADEMIC STAFF GRIEVANCES

STAFF GRIEVANCES

GRIEVANCE
A grievance is a written allegation filed by an academic staff member (the grievant) in regard to a
claim of unfair, employment-related treatment. Appeals of non-renewal, dismissal for cause, or layoff
action must be handled under the applicable procedures for nonrenewal, for dismissal for cause, or
for layoff action and may not be handled as a grievance under this chapter.

Right of Representation
An academic staff grievant or group of academic staff grievant may authorize an agent to
represent and assist them. Members of the University Appeals Committee shall not serve as
authorized agents in a grievance.

Freedom from Reprisal
1. Academic staff members, and their agent, using the grievance procedure are guaranteed
2. freedom from reprisal.
3. Any action taken by the supervisor intended to harass the employee shall be considered a
reprisal.
4. Normal administrative prerogatives and procedures such as reassignment of duties or
employee evaluation are not forms of reprisal unless intent of harassment can be
substantiated by the academic staff member.
5. An academic staff member who believes that reprisal is being threatened or effected may
bring a statement of facts to the chairperson of the University Appeals Committee who will
designate a committee member to investigate the situation within 10 working days, and to
report the findings with a recommendation to the Vice-Chancellor.
6. The Vice-Chancellor will act upon this recommendation within 10 working days of receipt.

Grievance Procedure
1. A reasonable amount of work time shall be provided for an academic staff member and the
2. agent, if any, without loss of pay, in processing the grievance. This time off shall be arranged
3. with the appropriate dean or supervisor.
4. Disputes related to time off shall be resolved by the Dean or
5. Course coordinator upon written request by either the employee or the supervisor.

Informal Resolution
1. At the time that an academic staff member believes he/she has been treated in an unfair
2. manner, he/she may settle the problem through discussion with the immediate supervisor or
Dean without delay.
3. If this proves unsatisfactory, the academic staff member may file a formal written grievance.
Any step in the grievance process may be bypassed by the written agreement of both parties
that the grievance is not resolvable at that level.

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Formal Grievance Procedure
Step One.

1. An academic staff member shall present the grievance in writing to the immediate supervisor
or Dean within 15 working days from the time the academic staff member knew or could
reasonably be expected to have known of the circumstances giving rise to the grievance.

2. All reasonable effort shall be made to settle the grievance at this level.
3. The supervisor or Dean shall schedule a meeting with the academic staff member and the

agent. within five working days of receipt of the grievance.
4. A written response to the grievance shall be provided within five working days of the meeting.
5. Initiation of the informal procedure described within the 15 working day period will extend

the deadline for initiating the grievance to 30 working days from the time the academic staff
6. member knew or could reasonably be expected to have known of the circumstances giving

rise to the grievance.

Step Two.
1. If the academic staff member is dissatisfied with the results of step one, he/she may appeal
that result in writing to the next appropriate administrative level within ten working days of
receiving the written response.
2. This procedure shall be the same as that outlined in Step One with regard to a meeting for
the grievant and the time limit on response. This step is not utilized where the dean or
department head is the next level of authority in which case Step Three is appropriate.

Step Three.
1. If the academic staff member is dissatisfied with the results of the prior step, he/she may
appeal that result in writing to the appropriate dean or department head.
2. This shall be done within ten working days of receiving the written answer to the prior step.
This procedure shall be the same as that outlined in Step One with regard to a meeting for
the grievant.
3. A written response shall be issued within ten working days of the completion of the
meeting.

Step Four.
1. If the academic staff member feels the case should receive further consideration, he/she may
file a written appeal, including all previous grievance material, with the University Appeals
Committee.
2. This shall be done within ten working days of receiving the written response to the prior step.
The University Appeals Committee shall hold a hearing under procedures established by the
committee within 20 working days of receipt of the grievance.
3. Any member of the University Appeals Committee who has had any involvement
4. in the issues of the grievance prior to Step Four shall be disqualified.
5. If any of the Committee members disqualify themselves or are disqualified, the Committee
shall select by majority vote an equal number of replacements from the list established in
University Appeal Committee.
6. A written recommendation shall be given to the Vice-Chancellor, with copies to all involved
parties (including the grievant), within ten working days after hearings are completed.
7. If the Vice-Chancellor wishes to modify the recommendation, the grievant and the committee
shall be informed in writing within 15 working days.
8. All involved parties will be notified of the decision of the Vice-Chancellor, which is final.

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9. If the decision of the Vice-Chancellor has not been issued within 15 working days, the

recommendation of the Hearing
10. and University Appeal Committee becomes final.

Time Limits
1. Failure of the grievant to file to the next higher step within the prescribed time constitutes a
2. termination of the grievance at that level.
3. Failure of the supervisor to file an answer within the prescribed time automatically allows the
grievant to proceed to the next step.
4. Notwithstanding the above, the time limits of this section may be extended by written
consent of both parties, or by written order of the University Appeal Committee.

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SECTION 08 (VII): INFORMATION SECURITY POLICY

INFORMATION SECURITY POLICY
ELECTRONIC PUBLICATION OF IMFORMATION

PURPOSE
1. This policy seeks to provide a tool for electronic publications through WUC online systems
and provide guidelines for implementation of the policy to assure accurate information
representative of WUC.
2. All officially provided data or information must support the mission of WUC or be of general
interest to the university community.
3. It is the intent of WUC to be sure that any officially provided data or information seen by
anyone outside WUC is accurate and consistent with university policies.
4. It is also the intent to enable faculty, staff and students to be able to publish freely and openly
5. within the constraints of laws of Malaysia, including copyright laws.

OFFICIAL DOCUMENTS
1. A document that is official is one that purports to speak for the university and its official units,
2. programs and faculty and not for individuals employed by WUC. Examples are
3. university college and policies; official forms; academic/curriculum information; institutional
statistics; recruitment materials; and financial aid guidelines.
4. Faculty should provide links to official documents and should not reproduce these on their
own pages.
5. Information about creating links to official sources can be obtained from the WUC Webmaster
(www.widad.edu.my). Manage by WUC IT Unit.
6. For the purposes of this policy, official documents do not include electronic mail, memoranda
or correspondence.
7. When official documents or publications are published electronically, all such official
electronic documents must contain an e-mail address and a last modified time/date.
8. In addition, pages must be in compliance with all appropriate WUC policies and procedures.

OTHER WEB PAGES AND ELECTRONIC PUBLICAITONS
1. Faculty, staff, students, student organizations, and organizations carrying on university
business may establish unofficial home pages and documents.
2. These pages are not official university publications and the author has full responsibility for
the contents.
3. This policy recognizes that together with other forms of electronic publication, home pages
developed by faculty, staff, students and organizations carrying on university business
constitute an important means of formulating and conveying knowledge, including
statements of belief and opinion, to the university community and to the world at large.
4. The principles of intellectual and academic freedom developed for publication in print media
will be applied to publication in computer media. In addition, the same standards of
intellectual and academic freedom developed for university libraries will be applied to access
to electronic information from the news networks, the World Wide Web, and other remote
sites.

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5. The contents of documents and pages must not violate any applicable export laws and

regulations, must not constitute a copyright or trademark infringement, or otherwise violate
any laws.
6. In addition, unofficial documents and pages must be in compliance with all appropriate WUC
7. policies and procedures.
8. For example, unofficial home pages may not purport to be an official site for any non WUC
organization or be used to conduct a commercial business enterprise, serve as an
advertisement for a commercial business enterprise, consume extraordinary resources, or be
used for personal financial benefit, or they are subject to removal from the network.
9. It is expected that such documents and pages will not be in conflict with the policies and
guidelines outlined herein.
10. Student organization home pages must comply also with guidelines issued by the Student
Affair Department.

ADDITIONAL ITEMS
1. The party responsible for any home page must be clearly apparent and readily identifiable at
first glance and must not represent the unit or himself or herself.
2. Any pages discovered to be in violation of the above policies and guidelines are subject to
removal from WUC network.
3. Appropriate university procedures apply with respect to appealing such actions.
4. Questions regarding this policy can be directed to the WUC Web Master.
5. An organization carrying on university business is defined as one expressly authorized in
writing to carry our university education-related function on its behalf and must have a
written agreement of the WUC Web Master authorizing the use of the university server for a
web page.

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SECTION 08 (VIII): COPPYRIGHT

COPPYRIGHT

Introduction

Definition
Copyright is the legal protection given to creators of certain types of original work, which are
recorded in permanent form. This includes academic works created, such as their papers,
publications, projects, theses, and dissertations. Whether one is an author, a professor, a lecturer, or
a student, in many occasions will arise when the copyrighted works of others will be used.

Copyright gives creators the exclusive right to make copies of their work and issue them to the public.
Without the copyright owner’s permission, others cannot copy, adapt, or share the copyrighted
works.

WUC is committed to:
• Asserting and protecting copyright and other intellectual property rights owned by the University,
its academic members, or its students.
• Complying with the provisions of the Intellectual Property Corporation of Malaysia, Patents Act
1983. Act 291 and subsidiary legislation, and adhering to the terms and conditions of copyright
licenses held.

Aims and scope
This policy sets out the WUC policy and procedure regarding:
(a) The ownership of copyright in certain types of works created by university academic members or
students. Specifically, this policy addresses the ownership of copyright in scholarly publications,
theses, teaching materials and other outputs where they are not deemed ‘commercially valuable IP’,
as they are not likely to generate income for the University.
(b) The use of third-party copyright materials in research, learning, teaching and other professional
activities. The policy applies to all university academic members and students.

The policy also applies to any users of copyrighted works owned or curated by the University, its
academic members or students.

Scholarly publications

1. When planning to submit a piece of research for publication or presentation at a conference,
researchers should pay special attention to the commercial potential and confidentiality of any
research results to be included or referred to.

2. Researchers are advised to contact the University Academic Board before disseminating
commercially valuable research in any way that constitutes “public disclosure”.

3. The copyright in scholarly publications belongs to WUC.

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4. However, subject to the consideration of commercial value, the WUC grants a perpetual and

irrevocable, royalty-free, non-exclusive license to the author(s) to facilitate the publication process,
sign publication agreements and disseminate the published work. In accordance with WUC’s policy
and procedure.

5. When signing publisher copyright agreements authors should seek to retain rights to share and reuse
their publications, under conditions set out by their research funders and/or WUC’s Research policy.

6. In certain cases, scholarly publications such as monographs and other types of books may have
commercial value. In such cases, authors are advised to liaise with the UAB to enter into good faith
negotiations regarding possible rewards as valuable IP.

Teaching, learning and student assessment materials

1. Teaching and learning materials include traditional printed materials as well as digital texts, web-
based content, multimedia, software, and captured content - both recordings of live teaching (‘lecture
capture’) and recordings created for instructional/educational use.

2. The copyright in teaching and learning materials belongs to WUC.

3. These materials will therefore be retained by and can be used and, if deemed necessary, updated by
WUC for educational, research, and administrative purposes

4. However, WUC may grant the creators a royalty-free, non-exclusive license to the materials for non-
commercial use teaching or research purposes, even after their employment or studies or
engagement with WUC has ceased; provided that the use of the materials does not impede the
exploitation of the materials by WUC or prejudice in any way the interests of WUC.

5. In the case of captured content, performers’ rights related to the recording of lectures,
demonstrations, workshops and other teaching activities are owned by the author(s) and licensed to
WUC.

6. Staff will be asked to give their consent to these arrangements. This policy will be interpreted as a
captured content.

7. If the creators of such materials identify them as having potential commercial value, they are advised
to contact UAB.

8. Should the e-learning materials have the potential to be exploited for commercial use, WUC agrees
that it shall, in accordance with its normal procedures, enter into good faith negotiations with the
Author(s) regarding possible rewards.

9. Should the WUC choose not to exploit the materials for commercial use within a meaningful
timeframe, WUC will enter into good faith negotiations with the Author(s) for the transfer of
ownership of the rights in the e-learning materials.

10. In return, the Author(s) shall grant WUC and its authorised users an irrevocable royalty-free license to
use such material for administrative, education, teaching and research purposes.

11. Subject to the consideration of commercial potential mentioned above, the creators of learning and
teaching materials are strongly encouraged to make such materials openly available.

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Copyright in examination scripts belong to the University.

1. Examination scripts may be published by WUC in whole or in part (provided this is without attribution)
for the purpose of teaching or example.

2. The terms of copyright ownership and the recommended license would apply to any materials
created by the authors, but do not apply to third-party materials reused with permission.

3. Students’ dissertations and theses Copyright in dissertations and theses belongs to the student,
unless a separate agreement (e.g., with a sponsor) is in place.

Use of third-party copyright materials

1. This section of the policy is concerned with the use of any works, including text, images, video
and music, whose copyright is not owned by the user (‘third party materials’).

2. Uses of the computer network, software or hardware are separately covered by the IT
Acceptable Use Policy.

3. In the Malaysia, copyrighted materials are protected by the Copyright, Designs and Patents
Act 1988 and subsidiary legislation. Using copyrighted materials such as scholarly
publications, archive collections, newspapers, databases, audio and visual recordings, and
music without permission or licenses could have serious consequences.

4. It is the responsibility of all members of staff, students, and visitors to WUC to observe
policies related to the use of third-party copyright.

5. Anyone intending to use any copyrighted material must ensure that they and WUC are fully
authorised by the copyright owner to do so.

6. Staff, students and visitors are expected to familiarise themselves with, and abide by, the
copyright law regarding using and sharing copyrighted materials in research, teaching and
personal study.

7. Staff and students wishing to use materials from WUC Archives are expected to follow the
procedures around copying, scanning and taking digital photographs of the materials. What
is permitted will depend on the conditions set by the copyright owner.

8. Staff and students should also be aware of alternative options when materials they wish to
use are not covered by a license. These may include correctly applying fair dealing as defined
in Malaysia Copyright Law, identifying and using out of copyright materials, discovering and
using openly licensed materials, or seeking permission from the copyright owner.

9. Staff and students authoring scholarly publications should be aware that, unless they have
retained copyright and/or specific sharing rights to their publications, they should treat them
as third-party copyright. This means that they may not be able to share them on websites –
such as academic social media, unless this is authorised by the publisher.

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SECTION 08 (IX): LECTURER ETIQUETTE

LECTURER’S ETIQUETTE

1.0 Objectives of initiative are to:
• ensure that every lecturer delivers his or her course content in accordance to the MQA-
MOHE approved curriculum.
• set a list of policies and requirements for quality course content delivery including
lectures, tutorials and practical sessions.
• establish the standard requirements for academic quality delivery in the formal
teaching and learning environment.
• ensure effective implementation and monitoring of formal teaching and learning in
student engagement.
• form as part of the basis for academic performance appraisal.

2.0 Policies on Teaching Etiquette
2.1 Class Cancellation and Rescheduling
Class cancellation is not an accepted practice and is considered as a serious offence that
will result in a severe penalty to the lecturer.
2.2 Class rescheduling is only considered as a rescheduling if the specific class is replaced
before the original date of the class. Postponement of classes after the original date will
be allowed on a case-by-case basis at the discretion of their respective Dean.
2.3 A lecturer’s duty and responsibility towards teaching takes precedence over other duties
such as attending meetings, training and other conflicting tasks or activities.
2.4 Any class rescheduling must be requested using the standard form and must attain the
necessary approval prior to making any announcement of the change to the students.
2.5 Any emergency situation (due to death or ill health) where a lecturer is unable to deliver
a scheduled lecture, tutorial or practical session, the lecturer must be replaced by a fellow
colleague who has the experience in teaching the same subject. Otherwise, the class must
be replaced within one week from the date of the deferment with the approval and
documentation being captured in the standard format for rescheduled classes.

3.0 Additional Classes, Tutorials and Practical Sessions
3.1 Any additional classes, tutorials and practical sessions must be requested using the
standard form and must attain necessary approval from the Dean
3.2 Additional classes, tutorials and practical sessions that have been approved and
conducted shall count as part of the total contact hours delivered for the week.
However, lecturers are expected to keep track of these additional hours in their
personal folio/folder.

4.0 Adherence to Designated Class Time
4.1 Classes should be conducted throughout the designated time with the presence of
the lecturer during the full scheduled period.

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4.1 A lecturer must turn up for the teaching session 5 minutes prior to the scheduled

start of the session.
4.2 Late arrival (more than 5 minutes after the scheduled start of the class) and early

class dismissal (10 minutes before the scheduled end of the class) will be considered
as class cancellation.

4.3 Scheduled class time should be used productively and effectively throughout the
class period for teaching and learning purposes only based on the designated lesson
plan.

4.4 Lecturers are expected to entertain students’ questions and clarify on any matters
pertaining to the subject by staying on in the classroom or any suitable venue for an
additional 15 minutes after the teaching session ends.

4.5 Management shall from time to time conduct the necessary monitoring and control
to determine the extent of adherence to the above policies. The monitoring and
control approaches may include classroom audit, reports from students through
Facebook, student complaint portal and assessment of thumb in and thumb out by
the lecturer.

5.0 Strict Adherence to Lesson Plan and Curriculum
5.1 All classes must strictly follow the lesson plan and approved curriculum.
5.2 All lecturers must complete the lesson plan and curriculum within the semester.
No compression of lesson plan is allowed.

6.0 Use of English as the Medium of Instruction
6.1 All lectures must be conducted their teaching sessions in English language except
for specific MQA subjects.
6.2 All teaching materials in the form of slides, handouts and exercises must be in the
English language except for specific MQA subjects.
6.3 The use of other languages is permitted only to assist students in their
understanding of the subject matter and should not constitute as the main
medium of instruction.

7.0 Use of Relevant Teaching Materials
7.1 All teaching materials must be relevant and strictly align to the lesson plan and
curriculum for the subject.
7.2 For teaching materials that have undergone changes or prepared for the first time,
the materials must be reviewed and checked by the Programme Manager and
Dean prior to usage. The Programme Manager and Dean shall utilize the Teaching
Slides Subject Verification Form to document their endorsement of the materials.
7.3 Prior to going to class or laboratory, each lecturer should check whether the right
teaching and support material are brought with him or her for each teaching
session.

8.0 Manners and Courtesy
8.1 In a teaching profession, basic human decency hinges on the respect for the
individual whether it involves students, parents, peers, superiors and/or the