ACADEMIC POLICY - 2022 EDITION

351

SECTION 12 (F): STUDENT TERMINATED - SOP

STUDENT TERMINATED NO RUJUKAN :
NO KELUARAN : 01
PROSEDUR
KUALITI OPERASI

JABATAN PELAJAR NO. PINDAAN : 00
AKADEMIK DIBERHENTIKAN TARIKH KUATKUASA : 9 JULAI 2012
MUKASURAT :1

Disediakan oleh Disemak Diluluskan
oleh oleh

Tandatangan

Nama SUHANA BT MUSLINA BT HJ. MD PN. SITI MASRINA BT
Jawatan BAHARUDIN MUIS SULONG
Tarikh SETIAUSAHA AUDIT
DALAMANAKADEMIK KETUA AUDIT PENOLONG NAIB
DALAMAN AKADEMIK CANSELOR (AKADEMIK)
5 MEI 2012
22 JUN 2012 27 JUN 2012

REKOD PINDAAN DOKUMEN TERKAWAL
Adalah menjadi tanggungjawab Pemegang Dokumen untuk memastikan salinan dokumen
inisentiasa dikemaskini dengan memasukkan semua pindaan yang dinyatakan.

Tarikh No. HALAMAN DIPINDA Ringkasan Tarikh
Pindaan No. Muka surat Pindaan Diluluskan
Para

BIL. ISI KANDUNGAN MUKASURAT

1. Objektif 4
2. Skop 4
3. Dokumen Rujukan 5
4. Definisi 5
5. Tanggungjawab dan Tindakan 6
6. Lampiran 7

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1. OBJEKTIF
Prosedur ini disediakan bertujuan untuk menerangkan proses pelajar
diberhentikan olehpihak WUC. Prosedur ini dibahagikan kepada 2 situasi
berikut:
A. Pelajar diberhentikan kerana tangguh lama.
B. Pelajar diberhentikan kerana berstatus gagal
berpandukan peraturan akademik WUC.

2. SKOP
Prosedur ini digunapakai oleh Pengurusan Akademik bagi program WUC
termasuk program kerjasama untuk memastikan pelajar diberhentikan
mengikut proses yang betuldan validasi dapat dijalankan dengan baik.

3. DOKUMEN RUJUKAN LOKASI NO RUJUKAN
NAMA DOKUMEN BILIK PENOLONG NAIB -TIADA-
1.Buku Peraturan Akademik WUC CANSELOR (AKADEMIK)

2.Prosedur Pelajar Diberhentikan BILIK PENOLONG NAIB
CANSELOR (AKADEMIK)

4. DEFINISI Mereka yang mengendalikan kuliah bagi kursus yang ditetapkan
Pensyarah termasuk yang bertaraf tetap, kontrak atau sambilan.

Diberhentikan Pelajar yang tidak mencapai tahap lulus dalam pengajian; atau
pelajar yang telah menggunakan sepenuhnya tempoh maksima
Tangguh pengajian atau pelajar ditamatkan pengajian dari WUC di bawah
Pengajian Peraturan Pendaftaran Program dan Pendaftaran Kursus.
Cuti Khas
Pelajar yang diluluskan penangguhan pengajian atau digantung
pengajian oleh WUC.

Istilah yang digunakan oleh WUC bagipelajar yang diluluskan
penangguhan pengajian oleh Universiti

5. KETERANGAN PROSEDUR Tanggungjawab
A. Pelajar diberhentikan kerana tangguh lama Eksekutif Program
Tindakan

1. Senarai pelajar yang tangguh akan disemakpada setiap awal
semester.

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2. Makluman bertulis kepada pelajar melalui surat (berdaftar) Surat Eksekutif
Makluman Pendaftaran Semula Pengajian dibuat 4 minggu Program
sebelum semester bermula. Pelajar perlu membuat maklumbalas Pelajar
dengan menghantar semula Borang Maklumbalas Pendaftaran
Pengajian 2 minggu selepas semester bermula atau tempoh Pelajar
pendaftaran kursus tamat.
Sekiranya tiada maklumbalas daripada pelajar yang terlibat diakhir
tempoh tersebut, Penyelaras Program perlu menghantar Memo
Pelajar Diberhentikan
kepada unit rekod.

3. Bagi pelajar membuat keputusan untuk menyambung pengajian,
pelajar tersebut perlu membuat pendaftaran semester baru.

4. Bagi pelajar yang tidak mahu meneruskanpengajian, pelajar Pelajar
perlu mengisi borang berhenti dan hantar kepada pihak berkaitan.
Borang yang perlu diisi oleh pelajar adalah seperti berikut:
i. Borang Berhenti Belajar/Tamat Pengajian: Diisi oleh
semua Pelajar Borang Tangguh Pengajian/ Tarik Diri:
Borang Menarik Diri Dari Program:

5. Bagi pelajar yang memohon untuk tangguh pengajian, Penasihat Pelajar dan
Akademik akan menyemak baki semester yang ada bagi Penasihat
membolehkan pelajar tidak melebihi tempoh maksimum untuk Akademik
bergraduasi.
Tempoh permohonan tangguh pengajian perludibuat mengikut
ketetapan pihak universiti.

6. Bagi pelajar yang cukup tempoh, pelajar terbabit akan mengisi Pelajar
borang tangguhpengajian. Borang yang perlu diisi oleh pelajar
adalah seperti berikut:
i. Borang Tangguh Pengajian
ii. Borang Tangguh Pengajian/ Tarik Diri
iii. Borang Permohonan Cuti Khas

7. Bagi pelajar yang tidak cukup tempoh, penasihat akademik Penasihat

akan membuat perbincangan dengan penyelaras dan ketua Akademik

program untuk memberhentikan pelajar. Penyelaras

Ketua Program

8. Setelah dipersetujui, ketua program akan meminta Ketua Program
Penyelaras
eksekutif program untuk membuat Surat Makluman Pelajar Program dan
Eksekutif Program
Diberhentikan untuk diberikan kepada ibubapa/penjaga.

Penyelaras Programperlu menghantar Memo Pelajar

Diberhentikan kepada unit rekod.

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B. Pelajar diberhentikan kerana berstatus gagal berpandukan peraturan akademik

WUC.

Tindakan Tanggungjawab

1. Keputusan peperiksaan akhir yangtelah diperakui Pelajar
oleh Senat Universiti berkaitan disemak. Pelajar

2. Pelajar mendapat keputusan gagal dandiberhentikan.

3. Bagi pelajar yang ingin membuat rayuan, pelajar tersebut Pelajar dan Ketua
perlu membuat surat rayuan dan akujanji kepada ketua program,
program dalam tempoh 2 minggu sebelum pandaftaran.
Ketua program akan memberikelulusan terhadap rayuan
tersebutberdasarkan akujanji dan sikap pelajar
sebelum ini.

4. Bagi keputusan yang berjaya, pelajarakan mengisi Borang Pelajar
Berhenti belajar sebelum membuat pendaftaran baru.
Borang yang perlu diisi oleh pelajar adalah seperti berikut:
i. Borang Berhenti Belajar/Tamat Pengajian
ii. Borang Tangguh Pengajian/ TarikDiri
iii. Borang Menarik Diri

5. Bagi pelajar yang tidak berjaya, pelajar perlu mengisi Pelajar
borang berhenti dan membuat salinan kepada pihak
terlibat Borang yang perlu diisi oleh pelajar adalah seperti
berikut:
iv. Borang Berhenti Belajar/Tamat Pengajian
v. Borang Tangguh Pengajian/ Tarik diri
vi. Borang Menarik Diri
Bagi pelajar yang gagal dan tidakmembuat rayuan, ketua
program akan meminta eksekutif program untuk
membuat Surat Makluman PelajarDi berhentikanuntuk
diberikan kepada ibubapa/penjaga.Penyelaras Program
perlu menghantar Memo Pelajar Diberhentikan kepada
unit rekod selepas tempohpendaftaran kursus tamat.

6. LAMPIRAN LAMPIRAN NO RUJUKAN
Lampiran 1
BIL PERKARA

1. Carta Alir Prosedur Pelajar
DiberhentikanKerana Tangguh
Lama

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2. Carta Alir Prosedur Pelajar Lampiran 2
DiberhentikanKerana Gagal
Berpandukan Peraturan Akademik Lampiran 3
WUC Lampiran 5
Lampiran 6
3. Borang Berhenti Belajar/Tamat Pengajian Lampiran 7
Lampiran 8
5. Borang Tangguh Pengajian/Tarik Diri Lampiran 9
Lampiran 10
6. Borang Tangguh Pengajian Lampiran 11

7. Borang Permohonan Cuti Khas

8. Borang Maklumbalas Pendaftaran
Pengajian

9. Surat Makluman Pelajar Diberhentikan

10. Surat Makluman Pendaftaran Semula
Pengajian

11. Memo Pelajar Diberhentikan

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SECTION 12 (G): APPLICATION FOR CONFERMENT OF DIPLOMA/DEGREE - SOP

APPLICATION FOR CONFERMENT OF DIPLOMA / DEGREE

PROSEDUR NO RUJUKAN :
KUALITI OPERASI NO KELUARAN : 01

JABATAN PERMOHONAN NO. PINDAAN : 00
AKADEMIK PENGANUGERAHAN TARIKH KUATKUASA : 9 JULAI 2012
MUKASURAT :1
IJAZAH/DIPLOMA

Disediakan oleh Disemak Diluluskan
oleh oleh

Tandatangan

Nama SUHANA BT MUSLINA BT HJ. MD PN. SITI MASRINA BT
Jawatan BAHARUDIN MUIS SULONG
Tarikh SETIAUSAHA AUDIT
DALAMANAKADEMIK KETUA AUDIT PENOLONG NAIB
DALAMAN AKADEMIK CANSELOR (AKADEMIK)
5 MEI 2012
22 JUN 2012 27 JUN 2012

REKOD PINDAAN DOKUMEN TERKAWAL
Adalah menjadi tanggungjawab Pemegang Dokumen untuk memastikan salinan dokumen
inisentiasa dikemaskini dengan memasukkan semua pindaan yang dinyatakan.

Tarikh No. HALAMAN DIPINDA Ringkasan Tarikh
Pindaan No. Muka surat Pindaan Diluluskan
Para

BIL. ISI KANDUNGAN MUKASURAT

1. Objektif 4
2. Skop 4
3. Dokumen Rujukan 5
4. Definisi 5
5. Tanggungjawab dan Tindakan 6
6. Lampiran 7

357

1. OBJEKTIF
Prosedur ini disediakan bertujuan untuk menerangkan proses permohonan
penganugerahan ijazah/diploma oleh bakal-bakal graduan bagi kursus yang
ditawarkan di WUC

2. SKOP
Prosedur ini digunapakai oleh Pengurusan Akademik untuk memastikan kelancaran
proses permohonan penganugerahan ijazah/diploma bagi semua kursus di WUC.

3. DOKUMEN RUJUKAN LOKASI NO RUJUKAN
NAMA DOKUMEN -TIADA-
BILIK PENOLONGNAIB
1. Buku Peraturan Akademik CANSELOR (AKADEMIK)
WUC

4. DEFINISI Ketua fakulti tertentu yang dilantik oleh Naib Canselor WUC
Dekan untuk mengetuai sesebuah Fakulti
Individu yang dilantik untuk melancarkan tugas-tugas
Eksekutif program pentadbiran bagi program yang dijalankan
Majlis penganugerahan bagi pelajar yang layak menerima
Konvokesyen diploma atau ijazah
Jumlah kredit yang diperolehi bagi kursus yang lulus
Kredit Dapat Kredit yang diambil kira dalam pengiraan PNG dan PNGK
Kredit Kira Komponen atau mata pelajaran dalam kurikulum program yang
Kursus mempunyai kod tersendiri
Individu yang mendaftar dengan WUC untuk mengikuti
Pelajar Program Pengajian yang ditawarkan secarasepenuh masa.

Pendaftar Pegawai utama Pejabat Pendaftar WUC yang dilantik oleh
Lembaga Pengarah Universiti WUC
Penganugerahan
Pengesahan Senat ke atas pelajar yang layak menerima ijazah
Penyelaras atau diploma
program Staf Akademik yang telah dilantik oleh Dekan untuk menyelia
Penasihat tadbir program yang dikendalikan.
Akademik Pensyarah yang memantau hal ehwal pelajar mengikut kelas.
Perpindahan
Kredit Perpindahan kredit yang diberikan kepada pelajar bagi kursus
tertentu yang diambil di Intitut Pengajian tinggi awam atau
PNG swasta yang diiktiraf oleh WUC.
Purata mata nilai gred yang diperolehi pelajar bagi sesuatu
PNGK semester.
Purata mata nilai gred kumulatif yang diperolehi pelajar bagi
semua semester yang telah diikutinya.

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Program Bidang pengajian yang diluluskan WUC sebagai program
Senat akademik untuk tujuan penganugerahan diploma atau ijazah
Keanggotaan SENAT WUC bertujuan menasihati Lembaga
Pengarah WUC dalam segala hal akademik

5. KETERANGAN PROSEDUR TINDAKAN
Tanggungjawab
Eksekutif
1. Memaklumkan tempoh permohonan penganugerahan Program
Diploma/Ijazah kepadapelajar melalui notis di papan kenyataan
Penasihat
2. Penasihat Akademik menerima borang permohonan Akademik
penganugerahanyang lengkapdiisi daripada pelajar selewat-lewatnya
2 minggu sebelum peperiksaan akhir semester kedua terakhir
pengajian.

3. Penasihat Akademik menyemak maklumat dalam borang
permohonan penganugerahan dan membuat pengesahan dengan
menandatangani borang tersebut. Maklumat yang perlu disahkan
adalah:

a) Nama pelajar
b) No. kad pengenalan
c) Tahun/Program
d) Jantina
e) Pengkhususan
f) Kaum
g) Sesi/semester pelajarmenamatkan program
h) Alamat surat-menyurat

Sekiranya terdapat pembetulan, pelajar akan membuat pindaan
danmenyerahkan semula borang yang
telah dibetulkan kepada Penasihat Akademik.

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4. Menerima borang permohonan penganugerahan diploma/ijazah Penyelaras
yang telah lengkap dari Penasihat Akademik untuk tujuan semakan Program
kelayakan penganugerahan.

5. Pelajar yang tidak memenuhi syarat penganugerahan yang telah
ditetapkan oleh sesuatu program, akan dirujuk semula kepada
Penasihat Akademik untuk tindakan susulan.

6. Penyelaras program menyediakan senarai pelajar yang layak
bergraduat

7. Penyelaras program menyerahkansenarai pelajar layak bergraduat Dekan
kepada Dekan pada minggu ke 4 semester terakhir pengajian
Senat
8. Dekan
8. Dekan menjalankan semakan kedua atas senarai pelajar layak Pendaftar
bergraduatyang diperolehi dari penyelaras program.

9.
10. 9. Dekan menyerahkan senarai pelajar layak bergraduat kepada

Senat untuk perakuan.
11.

10. Senat bersidang untuk melulus danmemperakukan senarai
pelajar bergraduat.

11. Dekan menyerahkan senarai graduat yang telah disah dan
diperakukan Senat WUC kepada Pendaftar

12. Pendaftar menyemak kedudukan yuran tertunggak bagi senarai
pelajar bergraduat.

13. Bagi pelajar yang tidak mempunyai tunggakan yuran, pelajar
dibenarkan menghadiri Majlis Konvokesyen.

14. Bagi pelajar yang mempunyai yuran tertunggak, pelajar
dibenarkanmenghadiri konvokeyen tetapi tidak akan memperolehi
skrol.

6. LAMPIRAN LAMPIRAN NO RUJUKAN
BIL PERKARA Lampiran 1
Lampiran 2
1. Carta Alir Prosedur Permohonan
PenganugerahanDiploma/Ijazah Lampiran 3

2. Contoh Borang Permohonan
PenganugerahanDiploma/Ijazah

3. Contoh Senarai Pelajar Layak Bergraduat

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SECTION 13: POLICY & PROCEDURE – STUDENT ACADEMIC
SYSTEMS

POLICY & PROCEDURE – STUDENT ACADEMIC SYSTEM

SECTION 13 (A): STUDENT REGISTRATION

STUDENT REGISTRATION

New Students

i. Every applicant who has received an offer for any course of study shall register not later
than two (2) weeks from the original date of registration determined by the University
College.

ii. The offer for the programme shall automatically cease if the student fails to register
without valid reasons acceptable to the University College.

iii. Students are not allowed to change their programme of study except for specific
reasons and subject to the decision of the faculty’s Dean and the decision conveyed to
the University College Senate.

Current Students

i. Programme registration for current students shall be on a date determined by the
University College depending on examination results of the previous semester.

ii. Current students who fail to report on the stipulated date shall have to pay a late
registration penalty according to rate that has been determined.

iii. Any current student who fails to register within two (2) weeks of the original registration
date shall be given the “dropped status”.

iv. Current students with outstanding debts to University College shall not be allowed to
register unless the outstanding debts are settled except with the approval of the Vice
Chancellor and confirmation by the Bursar.

v. A student who has postponed his/her studies shall have to re-register for the
programme.

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SECTION 13 (B): COURSE REGISTRATION

2. COURSE REGISTRATION

i. It shall be compulsory for all students to register for every course they intend to take
each semester.

ii. New students must register for courses “online” during the first week of the semester.
iii. Current students must register for courses “online” TWO (2) working days before the

commencement of the semester.
iv. All students must register for courses using the correct code.
v. Students can only register for courses that have been determined by the University

College each semester.
vi. Students are responsible for ensuring any error in the course registration record is

rectified during the stipulated period.
vii. A penalty shall be imposed for late registration of courses during the stipulated period

without valid reasons acceptable by the Faculty dean.
viii. New students must register for courses “online” during the first week of the semester.
ix. Current students must register for courses “online” TWO (2) working days before the

commencement of the semester.
x. All students must register for courses using the correct code.
xi. Students can only register for courses that have been determined by the University

College each semester.
xii. Students are responsible for ensuring any error in the course registration record is

rectified during the stipulated period.
xiii. A penalty shall be imposed for late registration of courses during the stipulated period

without valid reasons acceptable by the Faculty dean.
xiv. All full-time students must register for not less than the Minimum Credit, that is,

TWELVE (12) credits for each semester for students with a Warning (W) and /or students
in the final two semesters of study.
xv. Students who wish to register for more than TWENTY-ONE (21) credits, need to get
approval from the Faculty’s Dean.

Withdrawal from Course
i. Any student can apply to withdraw from a course that has been successfully registered
(with the knowledge and consent of the course lecturer and the student’s Academic
Advisor) not later than NINE (9) days for Section I and II; for special semester it is during
the SECOND week.
ii. Approval to withdraw for a course is subject tp fulfilling the total minimum credit
requirement except with the approval for the Faculty Dean.
iii. Withdrawal from Course Status shall be stated in course registration record and the
transcript.

Students, who fail to register for a course after the expiry of the stipulated registration period,
shall be terminated from their studies except for reasons acceptable by the University College.
Rules and Course Registration Methods are as contained in Appendix 1.

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SECTION 13 (C): CREDIT SYSTEM

3. CREDIT SYSTEM

Provision for credit system is stated in MQA Act 2007 section 36(f), ‘to establisha credit system
to facilitate credit accumulation and transfer which is acceptable within and outside Malaysia’.
It quantifies and record student-learning achievements.
Credit system:
i. helps to measure student learning and programme transparency;
ii. provides flexibility to university in programme design and delivery;
iii. helps to achieve common understanding and secure standards of qualifications;
iv. facilitates credit transfer and recognition within and between universities;
v. facilitates comparability of qualifications locally or internationally by comparing credit load;
vi. aids access and credit transfers based on assessment of prior formal, informal and non-
formal learnings; and
vii. promotes mobility of students and workers between institutions, regionally and globally

University Credit

Credits roughly represent the number of hours of learning that have been or need to be
undertaken by student to be recognised as having completed his/her study. I credit hour is
equivalent to 40 notional hours of student learning time. Or 1 credit is equivalent to 40 hours
of successful learning activities.

Course Credit

Each course has a specified credit value reflecting the degree of importance and the structure
of the course. There are minimum graduating credit for each programme level. For example to
graduate in a diploma programme student must achieve minimum of 90 credit and for degree
programme the minimum credit is 120. Each course may have higher credit than the minimum
number set for the reason that essential subjects or academic activities cannot be
compromised.

Credit Value

Credit Value is the number of credits at a specified credit level, indicating the amount and
difficulty of the learning achieved, based on notional hours of learning.

Industrial / Clinical Training Credit
ONE (1) credit value for Industrial / Practical Training is equivalent to at least TWO weeks’
training. For all other programmes
For MBBS; 1 week of clinical training which is equivalent of 40-hour week training is equivalent
to 1 credit value.

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SECTION 13 (D): CREDIT WEIGHTAGE

4. CREDIT WEIGHTAGE FOR SEMEMSTER

a) Credit weightage for semester depends on the number of semesters per year, the level
of programme and the programme graduating credits. For example, if the programme
is a diploma programme and it is a two-semester year programme with a graduating
credit of 90 Credit, and the total number of years for programme is 3 years, then the
semester weightage would be 90 credit in 3 years is 30 credit per year, since it is a two-
semester year, the credit weightage for one semester would be 15 credit.

b) A student is allowed to take additional credit up to 10% of the total credit required for
graduation and this shall be taken into account in the computation of the CGP and CGPA.

c) The maximum duration of a programme of study is the duration of the courses of study
with SIX (6) additional semesters for a diploma programme and EIGHT (8) semesters for
a degree programme.

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SECTION 13 (E): CREDIT EXEMPTION

CREDIT EXEMPTION

i. Students are given credit exemption with conditions:
• Applicants possess a diploma that is recognised as being equivalent by University
College; or
• Students with working experience that is recognised by University College as being
equivalent to a certificate or diploma level.

ii. Credit exemption must be applied for when application for a course is done or, at the
latest, by the SECOND WEEK of the first semester of the course of study.

iii. A student, with prior approval from University College, may take up a course for which
exemption has been given, and the grade obtained shall be used for the computation
of GPA and CGPA. The credit value for the course for which exemption had been given
shall be rescinded.

iv. Rules and Credit Exemption Methods are as stated in Appendix II.

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SECTION 13 (F): GRADUATING CREDIT

6. GRADUATING CREDIT

Graduating credit refers to the minimum credit value a programme must achieve or a student
must complete in order for student to graduate. Widad University College follows the standard
set by MQA in determining the graduating credit. For the table listed below, WUC programmes
and the minimum credit requirement and the current curriculum credit values are shown.

Programme name Minimum WUC programme

graduating Credit total credit

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SECTION 13 (G): CREDIT TRANSFER

7. CREDIT TRANSFER
Credit transfer refers to the practice of granting exemption to course/s in a programme
on the basis that the requirements of a course or courses have been demonstrated to
have been fulfilled by the applicants or learners. This practice allows mobility of learners
between programmes, between institutions and between nations

Widad University College allows credit transfer for student wishing to transfer credit within the
university or from another recognised university following the guidelines published by the
Malaysian Qualification Agency.

MQA has established policies to be followed in granting Credit Transfer. The following minimum
requirements: (General Policy)

a) The applicant must have obtained a minimum grade of C or its equivalent
(Satisfactory performance or a pass) in the previous course;
b) The Credit Transfer must be for the same credit as the course credits of the
programme being transferred into;
c) The Credit Transfer must be based on subject or course mapping with at least 80%
match in content and equivalent course outcomes (parity of course); and
d) The programme from which the course credits are transferred from are accredited
or approved in the country of origin (recognition).

Credit Transfer policy for MBBS programme:
a) Student requesting for transfer must come from a recognised university (listed in
MMC second schedule)
b) Student must currently active with the current university
c) Student must make application for transfer with valid reason
d) Student must provide relevant certified document when applying
e) Student must achieve minimum entry qualification when entering their medical
studies
f) Student must be subject to an interview by the faculty before admission
g) Final approval for credit transfer is at the Senate Level

Application for Credit Transfer must obtain approval from the Senate.

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SECTION 13 (H): FAILED CREDIT

8. CREDIT FOR FAILED COURSE
It is compulsory for students who have failed a course to repeat the course until they
pass it. In the computation of the CGPA, the Credit Calculation and the final Value Points
of the course that was repeated shall be taken into account. While the original and shall
be cancelled.

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SECTION 13 (I): PASS CREDIT

9. PASS CREDIT
A student must pass all the courses in his/her programme of study.
The pass credit for a programme and its duration are generally determined by the
University College.

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SECTION 13 (J): GRADING SYDTEM

10. GRADE SYSTEM
Table of Grade Value is as stated in Table below.

Mark Grade Grade Points
80 - 100 A 4.00
75 - 80 A- 3.67
70 - 74 B+ 3.33
65 - 69 B 3.00
60 - 64 B- 2.67
55 - 59 C+ 2.33
50 - 55 C 2.00
45 - 49 C- 1.67
40 - 44 D+ 1.33
35 - 39 D 1.00
30 - 34 D- 0.67
0 - 29 E 0.00

The pass grade for a course is dependent on faculty and course requirement with the approval
of the University College. Generally, Grade D+ is the minimum pass grade for a course.

Nursing Programme: Grade C is the minimum pass grade
MBBS Programme: Grade C is the minimum pass grade

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SECTION 13 (K): ATTENDANCE AT LECTURES

11. ATTENDACE AT LECTURES

i. It is compulsory for all students to attend every course registered. This includes
attendance at lectures, tutorial, practical, studios and the like.

ii. Students who fail to attend lectures due to health problems must produce a sick
medical certificate from a government or private hospital /clinic. Students who fail
to attend lectures non- medical reasons must furnish reasons that are acceptable
together with a supporting letter / death certificate / admission into warn
certificate.

iii. Absence from lectures due to medical reasons or other reasons must be made
known to the lecturer concerned within TWENTY-FOUR (24) hours from the date of
absence. The medical certificate or support letter for non-attendance must be
submitted within TWENTY-FOUR (24) hours upon return to College University.

iv. A student is deemed not to have attended lectures if he/she is late for more than
TWENTY (20) minutes upon commencement of the lecture without any valid reason.

v. A student with less than EIGHTY (80) percent attendance for each registered course
without written approval will be barred to sit for the final examination for the course
concerned.

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SECTION 13 (L): ATTENDANCE AT INDUSTRIAL / CLINICAL TRAINING

12. ATTENDANCE AT INDUSTRIAL / CLINICAL TRAINING

i. For all programmes that require industrial / clinical training, it is mandatory for
students to attend such training for courses they have registered.

ii. Students who are unable to attend industrial / clinical training due to ill-health must
produce a sick medical certificate from a government or private hospital / clinic.
Students who are unable to attend industrial / clinical training for other reasons
must provide valid reasons together with a supporting letter / death certificate /
ward admission certificate.

iii. Absence due to ill-health or for other reasons must be made known to the lecturer
/ clinical instructor concerned within TWENTY FOUR (24) hours. The medical
certificate or non-attendance supporting letter must be submitted to the lecturer

iv. / Clinical instructor concerned within TWENTY FOUR (24) hours.

v. All sick leave during industrial / clinical training must be replace.*

vi. A student is deemed to be absent from industrial / clinical training if he is late for
more than TEN (10) minutes after the training has commenced without valib
reasons.*

vii. For Nursing and Allied Health Sciences programme; Attendance must be 100% for
its clinical training. Failure to comply will result in student obtaining grade ‘Failed
Clinical’ until the number of days absent is replaced.

viii. *Only applicable for Nursing and Allied Health Sciences students.

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SECTION 13 (M): EVALUATION SCHEME

13. EVALUATION SCHEME

i. Continuous evaluation comprising coursework, test(s), final examination and other
types of evaluation as determined by University College for every course
conducted during the semester.

ii. Evaluation for Industrial / clinical training is conducted based on methodology
determined by University College.

iii. Professional Examination are set only for Nursing and Medical Programmes

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SECTION 13 (N): FINAL EXAMINATION

14. FINAL EXAMINATION
End of Semester Final Examination shall be conducted as prescribed by the Senate and
stated in Appendix V.

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SECTION 13 (O): SPECIAL EXAMINATION

15. SPECIAL EXAMINATION

Special Examination can be carried out for the following cases:

Student who was unable to:
i. Take the final examination at the end of the semester with certification from either the

government/ private hospital medical officer certifying that the student is sick;
or
ii. Final semester student with Pass (P) status but failed in one (1) course which is taken in
any two final semesters, except for the semester where the student does his/her
industrial or clinical training.

iii. The marks for Special Examination that will be Considered in computing the results for
the subjects are as follows:

16. EXAMINATION MARKS

i. Failed marks in the formal examinations above will be replaced with the final
examination marks, however the marks for on-going assessments will be maintained.

ii. A student who does not sit for final examination without valid reasons acceptable by
University College or the student is barred from sitting the final examination.

iii. A student who commits academic wrong doing and found guilty by University Boad will
follow the instruction set by Senate regarding his examination status.

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SECTION 13 (P): EXAMINATION RESULTS

17. EXAMINATION RESULTS

i. Student who failed and required to repeat year of study will be subject to the
followings;

ii. The previous on- going assessment marks will no longer be taken into account.

iii. The grade obtained will be taken into account in the calculation of GPA and
CGPA.

iv. Student who fails will have to repeat the course before he/she completes
his/her studies or undergoes industrial / clinical training. (For programmes which
have Industrial / clinical training in the final semester).

Special Examination will not be conducted for the following cases:

i. Course without final examinations

ii. A student who does not sit for final examination without valid reasons
acceptable by University College or the student is barred from sitting the final
examination.

iii. A student who commits academic wrong doing

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SECTION 13 (Q): ANNOUNCEMENT OF COURSE GRADE

18. ANNOUNCEMENT OF THE COURSE GRADE
i. University College will announce the grades for every course within the
stipulated period of time
ii. A student is required to check the course grades obtained in the student portal.
iii. If there are any mistakes in the grading obtained, students are requested to
inform the examination department within one week from the result published
date.

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SECTION 13 (R): APPEAL FOR COURSE GRADE RESULT

19. APPEAL FOR THE COURSE GRADE RESULT
A student can appeal for the grade obtained for any course to the University College’s
Examination Unit within TWO(2) weeks after the announcement of the final examination
results according to the rules and regulations as in Appendix VII.

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SECTION 13 (S): ACADEMIC POSITIONS

20. ACADEMIC POSITIONS
i. A student’s achievement will be evaluated using the GPA and CGPA for every semester
as follows:

ii. A GPA is a student's mark and grade for each semester. It is calculated based on marks
for each subject taken for a semester. Marks from each subject will be multiplied and
divided with the number of credit hours taken.

iii. CGPA stands for Cumulative Grade Point Average. It is used to measure the overall
academic performance of a student. CGPA is calculated by obtaining the mean of the
GPA that a student is awarded every semester and is divided by the total number of
credits done.

iv. Calculation for GPA:

A GPA is a student’s mark and grade for each semester. It is calculated based on marks
for each subject taken for a semester. Marks from each subject will be multiplied and
divided with the number of credit hours taken.

Calculation Formula:
GPA = Total Grade Point (Grade Point x Credit)

a. Total Credit Hours

v. Calculation for CGPA:

A CGPA is the average of the cumulative marks for all semesters taken. The amount of
pointers from the first semester will be added with the total marks of each semester
right up to the final semester.

Calculation Formula:
CGPA =Total grade points for all semesters

a. Total credit hours for all course codes

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SECTION 13 (T): ACADEMIC STATUS

21. ACADEMIC STATUS

A student’s academic status will be decided at the end of every semester. (not including special
semester) based on the CGPA calculation will be subject to the followings;

i. A student who obtains GPA <1.00 even if the CGPA is
≥1.50 with the Dean’s approval
continues studies
or
directed to postpone the
studies for the following semester;
or
has his studies terminated

ii. A student who obtains Pass Status (P) but exceeds the duration of studies will be
given Pass status (End of Duration) or its abbreviation (PED). This student will be
terminated from his studies.

iii. A student who gets Warning Status (W) for THREE (3) times continuously will be
given Fail Status (F) and shall be terminated from his studies. .

iv. A Student’s academic status for the special semester will not be determined even
though the GPA and CGPA are computed as usual. Grades which are obtained in this
semester will be counted for the computation of the CGPA in the following session
of the common semester.

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SECTION 13 (U): EXAMINATION RESULTS ABBREVIATION

22. EXAMINATION RESULTS ABBREVIATION

A student’s status will be based on the GPA and CGPA achievements as follows :

P: Pass
PED: Pass End of Duration
PCP: Pass Completed Programme W : Warning
F: Fail
DA: Dean’s Award
VCA: Vice Chancellor’s Award PCA : Pro Chancellor’s Award CG: Completed
Graduation
DGA: Graduated with Dean’s Award
VCGA: Graduated with Vice Chancellor’s Award
PCGA: Graduated with Pro Chancellor’s Award

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SECTION 13 (V): UPGRADING ACADEMIC ACHIEVEMENT

23. UPGRADING ACADEMIC ACHIEVEMENT

i. A student will be given the opportunity to improve the course grades (CG)
throughout the

ii. period of study with the permission of University College, subject to the following
requirements:

iii. obtains the University College’s approval for course result of C- grade or below
allowed only once for any course.

iv. the best grade will be used in the calculation of GPA and CGPA

v. application for upgrading the grade should follow the rules prescribed by
University College as in Appendix I.

vi. A student who has graduated and student with Pass Completed Programme (PCP)
status will not be allowed to upgrade the course grade.

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SECTION 13 (W): ANNOUNCEMENT OF STUDENT ACADEMIC STTUS

24. ANNOUNCEMENT OF STUDENT’S ACADEMIC STATUS
The students’ academic status will be made known to them according to the methods
prescribed by University College.

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SECTION 14: STUDENT ACADEMIC AWARDS

STUDENT ACADEMIC AWARDS

I. DEAN’S HONOURS LIST

The Dean's List honors all undergraduates in WUC who had earned a grade–point average (GPA)
of 3.50 or above for the courses in their undergraduate program totaling 12 or more credits for
a given semester.

Only students following a full-time course is eligible for this award.

The courses taken must be as part of the undergraduate programme recognized as part of the
semester total GPA, and not taken to fulfill the requirements of a graduate or professional
degree or diploma program.

The credits for a given semester must have been recorded under the numerical grading system.

The Dean's List designation appears on the student's official transcript. The list, prepared each
semester, is displayed in WUC student portal and is also available at student examination notice
board

II. VICE CHANCELLOR’S HONOURS LIST

A student who obtains CGPA equivalent to 3.75 and above will be awarded the Vice Chancellor’s
Honours Certificate provided he/she had fulfilled all criteria for graduation.

OR

A student obtains THREE (3) Dean’s Honours throughout the studies provided he / she had
registered for at least TWELVE (12) credits in the course of study.

The Vice Chancellor’s Honours will be printed in the student’s transcript.

Widad University College shall display the Vice Chancellor’s Honours list for the particular
semester.

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III. PRO CHANCELLOR’S HONOURS LIST
A student who obtains Dean’s Honours for three semesters during the course of study will be
awarded the Pro Chancellor Silver Medal during the Convocation Ceremony.
A student who obtains the Vice Chancellor’s Honours for three semesters during the course of
study will be awarded the Pro Chancellor’s Gold Medal during the Convocation Ceremony.
Student had never failed in any semester of study and not repeat any semester during their study
IV. THE BOARD OF GOVERNORS AWARD
Graduate who excels in both academic and co-curriculum selected by the university academic
board. Achieve CGPA of minimum 3.5.
No grade F in study
No repeat in semester
No repeat in course
No disciplinary actions.

V. SPECIAL AWARDS
From time to time there may be special award proposed by Board of Governors or Senate to
be awarded to students. These awards proposed requires approval from Senate or the BOG.

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SECTION 15: CONFERMENT OF DIPLOMA & DEGREE

CONFERMENT OF DIPLOMA AND DEGREE

I. CONDITIONS FOR AWARDS
Students must fulfil the following requirements to graduate:
(a) Fulfil the minimum required residential requirements during the course of studies (as
stipulated in the programme approval by MQA e.g., a 3-year programme, a two-and-a-half-year
programme or number of semesters required stipulated in the approval).
(b) Fulfil all the credit requirements of the course and required units for each component
(Common Core, Major Core, Elective, Minor and University Courses).
(c) Obtain a CGPA of 2.00 and above for core components.
(d) Fulfill the minimum graduating credit following the Malaysian Quality Framework.

II. CONFERRAL
Conferral means that the school has officially and legally awarded you an undergraduate or
graduate degree. You have fully met the academic and administrative requirements necessary
to be awarded a degree, and the school has performed an audit to ensure that this is the case.
A student who has fulfilled the requirements for the conferment of a degree / diploma should
apply for conferment within the stipulated time frame.

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SECTION 16: DOCTORATE AND SPECIAL AWARDS BY UNIVERSITY

DOCTORATE AND SPECIAL AWARDS BY UNIVERSITY

I. POLICY STATEMENT
WUC policy authorizes WUC to bestow honorary doctoral degrees on individuals of exceptional
accomplishment and distinction who have made significant contributions to the university,
region, state or nation; or within their field of endeavor. This policy sets forth the guidelines
and procedure that WUC follows in awarding such degrees.
WUC is not obligated to award honorary degrees under this policy.

2. GUIDELINES
1. WUC has designated a standing committee, called the Honorary Degree
Committee, to consider and recommend candidates for honorary degrees.
2. WUC Vice Chancellor, or their designees (when required, appointed by the Board
of Governors), shall be-officio members and chairman to the committee.
3. WUC’s Honorary Degrees Committee will devote particular attention to the
identification of candidates for consideration in offering honorary degrees.
4. Those presented as candidates for honorary degrees should have some connection
with WUC, its related organisation or the parent company as a whole.
5. Candidates who are recommended by WUC’s Honorary Degree Committee must
be approved by WUC’s Vice Chancellor and/or the Board of Governors.
6. Board of Governors approval must be obtained at least two months prior to the
commencement at which the degree is to be conferred.
7. WUC’s Honorary Degrees Committee must fulfill the requirement set by Malaysian
Ministry of Higher Education / KPT on this Honorary Doctoral degree.
8. Identified or proposed candidate to be awarded the doctorate shall be open in the
months of January and July of the year. This will allow review on candidacy and all
documents as well as committee meetings to be established.

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9. Nominated individual shall be announced in the Senate for conferment of the
honorary award and identifying under which faculty and specialty the Honorary
Doctorate shall be awarded.

10. The Senate will acknowledge the final award and make the presentation to the
Board of Governors for approval.

11. As a matter of policy, the Board of Governors shall limit to one the number of
honorary degrees any individual may receive from the WUC.

12. All activities related to the nomination of candidates, the review of documentation
supporting each nominee, and recommendations to the Board of Governors must
be conducted with a confidentiality appropriate to personnel matters.

13. Upon Board of Governors approval of a nominee for an honorary doctorate, the
Vice Chancellor will invite the candidate to attend the commencement
convocation at which the award is to be conferred. This is usually conducted in
conjunction wit university convocation. However, the conferment may also be
done in a separate ceremony.

14. Honorary Doctorate degrees shall not be awarded in absentia.

15. A degree may be awarded posthumously to a candidate if his/her death occurs
after accepting the Vice Chancellor’s invitation but before the scheduled conferral.

16. Recipients will receive no honorarium, but WUC shall assume all reasonable
expenses associated with the recipient’s participation in the conferment.

17. To insulate the honorary degree from partisanship, to protect the award from
possible conflicts and to protect nominees from possible compromising positions,
categories of individuals are ineligible for an honorary degree from WUC shall be
determined by the procedure and policy of the University Board of Governors.

388

SECTION 17: MENTOR MENTEE PROCEDURE

MENTOR-MENTEE SYSTEM
GUIDE TO THE MENTORING PROCEDURES

‘To the world, you may just be somebody. But to somebody, you may just be the world’

Definition:
A mentor is someone who comes alongside you to help you through situations you haven't
dealt with before, but the mentor has, or has some knowledge in how to overcome the
situation.
Function of a Mentor:
It comprises multiple roles, these alternate between receptive and active roles:

1. As a role model.
A mentor is generally admired and respected in their position, and their achievements in
that position. Your Mentees will often look for a set of habits, approaches, style and skills
that the mentor exhibits and that the mentee wishes to emulate and practice like you.

2. As a sounding board.
A mentor has to be good listeners. You will need to foster confidence in the mentee. Mentor
provides opportunities for the mentee to articulate and develop ideas without fear of pre-
judgments, criticism or ridicule, contribute real value to the relationship.

3. As a guide.
Mentors can offer guidance. Guidance is different to leading. Allow the mentee to
discover, do not provide answers or solutions directly.

4. As a skills developer.
It is sometime needed for a mentor to assume a teaching or coaching role around a particular
skill-set, helping the mentee to learn quickly, in the format and style of the culture.

5. As an advocate and champion:
A mentor may choose to do more than just interact with a mentee. It is good to actively and
wisely foster support for the mentee across the organisation, influencing and promoting the
mentee’s reputation, capabilities and worth.

6. Mentor as a ‘watchdog’ for the Institution.
A mentor may be the first person to identify problems in the mentee. These problems may
be academic problems, social problems or personal problems. The Mentor will identify these
problems, rectify or forward the problems to appropriate areas for further actions.

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Features of Mentoring:
1. Mentoring is a form of learning and development. And it is flexible. The basic requirements

are the existence of an experienced person and a commitment to devote the necessary
time to the engagement.

2. Mentoring provides ‘safe-space’ for learning. Mentoring can occur within or outside of
normal operational activity. It should be private. It must have purpose and it must aim for
progress.

3. Mentoring is work-focused. While it creates a safe-space, mentoring needs to also focus
on what is happening for the mentee in the workplace/study place – it is to be
connected.

4. Mentoring is individualised. The prime focus is always on the learner. An example, is
recognising that people have career aspirations that are individual and unique.

5. Mentoring creates relationships across the faculty or programmes. These relationships
may be disaggregated but they link through the upwards, sideways and downwards
networks of the parties.

SPECIAL NOTE:
Students who are now mentees aspire to be good students. Your guidance is much needed.
Along their path of these challenging endeavors, there are certain achievements that need to
be fulfilled. An important part of this is the monitoring of ‘student’s folio’. It is advice that
each student under their mentor should keep a file that is called ‘student folio’.
Within this folio lies the personal data and development of the student. The student will use
the folio to keep their;

• Personal data and updating resume of themselves
• Their learning achievements that may include their exams results, their case write-ups,

their presentations, their experiences in clinical learning.
• Any problems or issues discussed with the mentor which includes attendances and

time tabling of activities.
• Meeting schedule with mentor and endorsement by mentor.
Monitoring this folio will be a mean of checking on their educational progress as well as
understanding the development of the students. Issues of attendance, fees, absenteeism and
quitting may be identified and addressed early.
Your satisfactory appraisal will be a form of an achievement in continuous assessment of the
student and may determine the right of passage to the next programme level.
The Mentoring Committee will keep you updated in any changes that appear in the mentoring
system and the status of the mentee.
Your activity in successful mentoring is included as part of your yearly appraisal.

Thank you.

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WIDAD,
Mentoring Committee Chairman

’What we have done for ourselves alone dies with us. What we have done for others lives in
their life forever.’

MENTORING AND FOLIO ASSESSMENT

INTRODUCTION:
Our Student folio consists of purposeful collection of the student work, by the student, that
exhibits the student's efforts, progress, and achievements in the process of gaining knowledge,
skills and attitude during their attendance in WIDAD faculty of Medicine program.
Their compilation of information in the folio includes the following:

• Student personal data, which includes their qualification, certificates or degree
achieved and merits that the student wants to include in this section of ‘Personal’
documentation.

• Student Learning Experience, which states all experiences of relevance to their current
endeavor in this medical school, their clinical postings or industrial postings. This
includes their schedule, their presentation work etc.

• Student Assessment or Examinations performance with self-assessment on their
progress

• Individual Experience as experienced during the life as a student. The problems faced
and overcome.

This folio will represent a collection of students' best work or best efforts, student-selected
samples of work experiences related to outcomes being assessed, and documents according
growth and development toward mastering the subject of medicine and the interpersonal
development.

Why we use folios?
In this new era of performance assessment related to the monitoring of students' progress,
folios can enhance the assessment process by revealing a range of skills and understandings
of student’s achievements and problems.
Therefore, it;

• support instructional and institutional goals;
• reflect change and growth over a period of time; encourage student, teacher, and

parent reflection; provide for continuity in education from one year to the next.
• resolves and capture problems at early stage of learning.
Mentor can use them for a variety of specific purposes, including:
• Encouraging self-directed learning.
• Enlarging the view of what is learned.
• Fostering learning about teaching.
• Demonstrating progress toward identified outcomes.
• Creating an intersection for instruction and assessment.
• Providing a way for students to value themselves as learners.

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• Offering opportunities for peer-supported growth.
MENTOR-MENTEE RELATIONSHIP
"It is the third most powerful relationship for influencing human behavior (after the family
and couple relationships) if it is working."

Role of the Mentor
As a mentor, the primary role is to provide guidance and support to your mentee based on his
or her unique developmental needs. At different points in the relationship, you will take on
some or all of the following roles:
Coach/Advisor

• Give advice and guidance, share ideas, and provide feedback
• Share information on "unwritten rules for success" within environment/organization
Source of Encouragement/Support
• Act as sounding board for ideas/concerns about school/career choices; provide insights

into possible opportunities
• Provide support on personal issues if appropriate
Resource Person
• Identify resources to help mentee enhance personal development and career growth
• Expand the mentee's network of contacts
Champion
• Serve as advocate for mentee whenever opportunity presents itself
• Seek opportunities for increased visibility for mentee
Devil's Advocate
• When appropriate, play devil's advocate to help mentee think through important

decisions and strategies.

MENTOR-MENTEE MEETING SCHEDULE

‘The mentoring system can only work if there is communication between the two, just like
other relations.’

Schedule for communication can be in various forms. The face to face meeting, the e-mail type
communication, the telephone calls and so on.

Students are advice to record their meeting in the following format;

No Date of Methods Mentee Signature Mentor Signature
Communication

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COMMENT.
STUDENT COMMENTS ON MEETING

MENTOR COMMENTS ON MEETING

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MENTOR-MENTEE EVALUATION FORM

I understand that this is a survey to help the faculty improve our current mentoring system

within the faculty. I had answered all the questions to my best ability.

I am a year _____ student ID Number: _________________

Mentorship Profile Questionnaire

SECTION A: Description of Relationship

1. What was the role of your mentor? (Thick as many as appropriate to you)

teacher counselor advisor advocate resource

Total Score 5: One for each ticked

2. How often did you communicate as a mentor/mentee relationship? (average in a
semester)
No of Times 1 2 3 4 5 6 >6 Total Number Score
e-mail
in person
phone
Total Communication
Total Score 5: Total communication measured : > 10 = 5, >8=4, >6=3, >4=2, >2=1

3. How long have you had this mentor-mentee relationship?

Since Month: Year:

4. How would you characterize the strength and weaknesses of your mentor-mentee

relationship?

1 Value Very Unsatisfied Unsatisfied Satisfied Very Satisfied

Tick either one

Score 1 234

2 Value Very Unsatisfied Satisfied Very
2 3 Important
Unimportant
4
Tick either one

Score 1

3 Value No Support Unsatisfied Satisfied High Support
2 3 4
Tick either one

Score 1

4 Value No Impact Unsatisfied Satisfied High Impact
Tick either one 1 23 4
Score

Total Maximum Score in Section A: 26

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SECTION B: Mentorship Effectiveness Scoring Scale

Directions: The purpose of this scale is to evaluate the mentoring characteristics of your

appointed mentor.

Indicate the extent to which you agree or disagree with each statement listed below. Tick the

number that corresponds to your response. Your responses will be kept confidential.

No Description

Score 012 345

Description of Score Strongly
disagree
Disagree
Slightly
Disagree
Slightly Agree
Agree
Strongly Agree

1 My mentor was accessible Total: _____/81
2 My mentor demonstrated professional integrity.
3 My mentor demonstrated content expertise in my

area of need
4 My mentor was approachable
5 My mentor was supportive and encouraging
6 My mentor provided constructive and useful

critiques of my STUDY.
7 My mentor motivated me to improve my STUDY
8 My mentor was helpful in providing direction and

guidance on my STUDY issues
9 My mentor answered my questions satisfactorily

(e.g., timely response, clear, comprehensive).
10 My mentor acknowledged my contributions

appropriately (e.g. CO-CURRICULUM, awards, other
activities).
11 My mentor suggested appropriate resources (e.g.,
experts, electronic contacts, source materials).
SCORE
Total Maximum Score in Section B: 55
Total Score: Section A: _______ Section B: _______
I would like to provide the following suggestions or comments:

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SECTION 18: ACADEMIC INFRINGEMENT

ACADEMIC INFRINGEMENT

Introduction

Infringement is about breaching of honesty. Honesty is important as it forms an important pillar
in academia ensuring manners and ethics of highest integrity are preserved.

WUC encourages its staff and students to be respectful and ensure that any matter relating to
academic integrity will be strictly followed. WUC encourages its staff and students to ensure
that manners, ethics and integrity would be essential in academics while focusing on their work
and studies in WUC. Infringement on any of this academic honesty is considered as a serious
offence.

These are practices or acts that are considered as academic infringement:

I. CHEATING

Cheating in the context of academics include copying in examinations, unauthorized use of
information or other aids in any academic exercise without authorization or in a non-sincere
manner. There are numerous ways and methods of cheating which include:

1. Copying answers from others during a test or an exam.
2. Any suspicious action that can be described as cheating or an attempt to cheat in an

exam.
3. Using unauthorized materials or devices without authorization (calculator, PDA, mobile

phones, pager, or any smart device, and other unauthorized devices) during a test or an
exam.
4. Asking or allowing another student to take a test or an exam on behalf and vice-versa.
5. Sharing answers or programmes for an assignments or projects.
6. Purposely tampering with marked/graded after it has been returned, and then re-
submitting it for remarking/regrading.
7. Give command, to force, persuade, deceive or blackmail others to conduct research, do
writing, programming or any task for personal gain.
8. Submitting any identical or similar work in more than one course without consulting or
prior permission from the lecturers concerned.

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II. PLAGIARISM

The reputation of an academic institution depends on the ability to achieve and sustain
academic excellence through the exercise of academic integrity. Academic integrity is based on
honesty, trust, fairness, respect, and responsibility, which form the basis of academic work.

One aspect of the loss of academic integrity is due to plagiarism, which is the act of presenting
published and unpublished ideas, writings, works or inventions of others in written or other
medium, as one’s own original intellectual endeavors without any clear acknowledgement of
or reference to the author of the source.
A substantial portion of academic work and research are in the written form and the university
is committed in the deterrence of plagiarism.

III. POLICY ON PLAGIARISM

WUC policy on Plagiarism describes its strong commitment to uphold academic integrity in
relation to plagiarism. It will come into effect when there is an infringement of academic
conduct relating to plagiarism.

This policy acts as a guideline that both educates and prevents and can be used as the basis if
anyone that violates any rules and laws of WUC.

The policy applies to all students, former students, staff and former staff which include fellows,
post-doctorates, visiting scholars, as well as academic, non-academic, research, contract and
temporary staff who study, serving or having served, or have graduated from WUC.

Plagiarism is defined as the act of presenting, quoting, copying, paraphrasing or passing off
ideas, images, processes, works, data, personal words or those of other people or sources
without any proper acknowledgement, reference to or quotation of the original source(s). The
acts of plagiarism include, but are not limited to, the following:

1. Quoting verbatim (word-for-word replication of) works of other people.
2. Paraphrasing another person’s work by changing some of the words, or the order of the

words, without due acknowledgement of the source(s).
3. Submitting another person’s work in whole or in part as one’s own.
4. Self-plagiarism (one’s own work or previous work) that has already been submitted

previously for assessment, or for any other academic award and admitting it as newly-
produced without citing the original content.
5. Insufficient or misleading referencing of the source(s) that would enable the reader to
check whether any particular work has indeed been cited accurately and/or fairly and
thus to identify the original writer’s particular contribution in the work submitted.

WUC will take action on every report and offences relating to plagiarism and if the student is
found guilty, the staff and student can be charged by the university according to the Staff or
students’ disciplinary rules.

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IV. FABRICATION

1. Fabrication refers to a process of invention, adaptation or copying with the intention of
cheating. This is an act of deceiving other people.

2. Fabrication is somewhat related to matters which have been ‘created’ or altered
Invention or task outcome or academic work without acknowledgement, alteration,
falsification or misleading use of data, information or citation in any academic work
constitutes fabrication.

3. Fabricated information neither represent the staff’s or student's own effort nor the
truth concerning a particular investigation or study, and thus violating the principle of
truth in knowledge. Some examples are:
I. Creating or exchanging data or results, or using someone else’s results, in an
experiment, assignment or research.
II. Citing sources that are not actually used or referred to.
III. Listing with intent, incorrect or fictitious references.
IV. Forging signatures of authorization in any academic record or other
V. university documents.
VI. Developing a set of false data.

V. COLLUSION

Collusion refers to the cooperation in committing or to commit or to do work with negative
intentions. Some examples of collusion include:

I. Paying, bribing or allowing someone else to do an assignment, test/exam, project or
research for you.

II. Doing or assisting others in an assignment, test/exam, project or research for something
in return.

III. Permitting your work to be submitted as the work of others.
IV. Providing material, information or sources to others knowing that such aids could be

used in any dishonest act.

(e) Other violations relating to academic integrity
I. Arriving late to lecture, tutorial, class or other forms of teaching relating to their
courses.
II. Sending or submitting any overdue assignment relating to their courses.

III. Hire someone else to do the assignment or thesis.
IV. Carrying out business by providing service to write assignment or thesis of the students.
V. Any other violations that WUC considers as violating academic integrity.

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IV. CONSEQUENCES OF ACADEMIC INFRINGEMENT

Staff and Students are responsible in protecting and upholding academic integrity
in WUC.

If in any specific event a staff or student would encounter any incident that denotes academic
infringement, the student(s) need to submit a report to the relevant lecturer.
The lecturer is then responsible to investigate and substantiate the violation and report the
matter to the Dean of the faculty.

a. If any of academic infringement is considered as not of serious nature, the Dean
of the faculty can take administrative action on the students.

b. However, if the violation is deemed serious by the faculty, this matter will be
brought to the attention of the University Disciplinary Board for appropriate
measures to be taken.

c. If a student is caught copying or cheating in an examination, the procedure on
Copying/Cheating in Examinations, the procedure shall follow according to the
University Academic Board procedures.

d. Rules of WUC provides that a student who had committed an inappropriate
conduct such as listed in its Academic Infringement section and is found guilty
could be sentenced with either or a combination of or other suitable penalty as
listed:
I. a warning letter;
II. a fine not exceeding two hundred ringgit;
III. exclusion from any specific part or parts of WUC for a specified period;
IV. suspension from being a student of WUC for a specified period;
V. expulsion from WUC.

(v) Any student(s) found guilty and is to be suspended from their studies within a given duration
by the University Disciplinary Board, the maximum suspension period will not be counted for
them in the completion of their studies.

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SECTION 19: ACADEMIC ASSESSMENT POLICIES AND GUIDELINES

ACADEMIC ASSESSMENT POLICIES AND GUIDELINES

I. INTRODUCTION

Definition of Assessment

Learning is the focus and ultimate goal of the learner-centered paradigm. Because of this,
assessment plays a key role in shifting to a learner-centered approach. When we assess
students’ learning, we force the questions, “What have our students learned and how well have
they learned it?” “How successful have we been at what we are trying to accomplish?” Because
of this focus on learning, assessment in higher education is sometimes referred to as outcomes
assessment or student outcomes assessment.

Definition
Assessment is the process of gathering and discussing information from multiple and diverse
sources in order to develop a deep understanding of what students know, understand, and can
do with their knowledge as a result of their educational experiences; the process culminates
when assessment results are used to improve subsequent learning.

Assessment is the work you are required to complete for any one or a combination of the
following reasons:

• Fulfilment of educational purposes (for example, to motivate learning or to
provide feedback)

• Provide a basis for an official record of achievement or certification of
competency; and/or

• Permit grading.

II. PURPOSE OF THE POLICY

Assessment is at the heart of an integrated approach to student learning. It is generally
accepted that it probably is the learning and teaching practice in which academics exert the
most direct power over student learning and the educational event that holds the highest stake
for students.

The purpose of this policy is therefore to provide a framework within which it can be ensured
that assessment practices at the Widad University College are:

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• Fair, valid, reliable and accountable as well as
• Directed and evaluated in faculties/centers according to a clear set of principles.

With this assessment policy the Widad University College strives to clearly articulate the
principles, approaches and methods of assessment which tended to be implicit in existing
institutional, faculty and departmental regulations and practices. In the spirit of the mission of
the WUC, this policy attempts to align assessment practices at the University College with
contemporary, research-based perceptions and standards of assessment.

This policy focuses on the principles of excellent practice in assessment, while the detail
regulations thereof are addressed in the rules and regulations of WUC. All institutional and
faculty specific documents which have a bearing on assessment will refer to and comply with
this institutional assessment policy.

This policy rests on the understanding that academics are best able to decide how assessment
should take place within their disciplines and programmes and that the primary responsibility
for the monitoring of assessment practices at WUC is located in the Faculties. The intention
of the policy is not to be prescriptive in terms of assessment practices, but to create a space
within which academics can make choices with respect to assessment in their own
environments.

III. ASSESSMENT AS TEACHING PRACTICE

Purposes of Assessment
Assessment of student learning is viewed as a process during which:
• Expectations and standards for quality are made explicit and public;
• Evidence is collected on how well performance matches those expectations and standards
are gathered systematically;
• Gathered evidence is analyzed and interpreted; and
• The resulting information is used to document, explain, and improve performances.

Functions of Assessment
Assessment can be used for a number of different functions as explained below:

• Assessment for diagnostic purposes takes place when students’ strengths and
weaknesses on academic level are determined in order to decide on the appropriate
remedial action, selection, admission and placement.

• Assessment for formative purposes (i.e., assessment for learning) serves primarily to
enhance the learning process by giving students the opportunity to develop the
valued knowledge, skills and attitudes of the discipline.

• Assessment for summative purposes (i.e., assessment of learning) serves to inform
decisions and judgments about students’ achievements for purposes of among others
promotion or certification.