RID3300-e.handbook (01-12-2021)

NOMINATING COMMITTEE
RY 2021-22

RI D3300 DISTRICT OFFICERS NOMINATING COMMITTEE Member
PAG Ravichandran Sathasivaml
No. of NC : 11 Member Rotary Club of Titiwangsa
PDG Dato’ Jimmy Lim Thaw Chay c. Medical Supplies
Chairman Rotary Club of Kuala Lumpur Diraja m. +6016 333 3743
PDG Dr Manohur Kurup c. Housing Development e. [email protected]
Rotary Club of Klang Valley m. +6016 212 7697
c. Company Secretary e. [email protected] Alternate
m. +6012 366 1942 PDG Datuk Dr.Lakshmanan
e. [email protected] Rotary Club of Klang
c. Dentistry
Secretary Member m. +6016 352 7302
IPDG Teoh Kwan Swee PAG Maniraja Chandran e.
Rotary Club of Bukit Bintang Rotary Club of Klang Valley
c. Investment-Consultancy c. Insurance Alternate
m. +6012 379 3273 m. +6019 211 5977 PDG Datuk Dr Mohinder Singh
e. [email protected] Rotary Club of Kuala Lumpur West 2016
e. [email protected] c. scientist
m. +6012 289 9558
Member Member e. [email protected]
PDG Mansoor Saat PAG Subramaniam a/l Sellan (SK Subra)
Rotary Club of Shah Alam Rotary Club of Klang RY2021-22 District HandBook

c. Law (Corporate and Litigation) c. Tax Consultancy
m. +6019 323 7630 m. +6016 263 5141
e. [email protected] e. [email protected]

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RI D3300 DISTRICT OFFICERS NOMINATING COMMITTEE Alternate
PAG Chua Say Hand
No. of NC : 11 Alternate Rotary Club of indera Mahkota
PAG Francis Vijeyaselvan
Alternate Rotary Club of Greentown c. Accountant – Management
PDG Kirenjit Kaur c. Pharmacy m. +6019 951 0012
Rotary Club of Titiwangsa m. +012 588 7128 e. [email protected]
c. Law e. [email protected]
m. +6012 300 1313
e. [email protected]

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RULES AND PROCEDURES
COMMITTEE
RY 2021-22

RI D3300 DISTRICT OFFICERS RULES AND PROCEDURES COMMITTEE

RULES & PROCEDURES
 PREAMBLE

1. The following rules and procedures shall apply to the election of all Rotary positions in the District and Rotary International as
stated in the Manual of Procedure. These include the election of:-
a. Member to District Governor Nominating Committee;
b. District Governor Nominee;
c. Member to Nominating Committee for RI Director and
d. Member on the Council on Legislation.

2. For the avoidance of doubt, the provisions in the Manual of Procedure not expressed herein shall be applicable. In the event of
conflict, the provisions of the Manual of Procedure and the Rotary Code of Policies shall prevail.

3. The rules and procedures herein shall apply in addition to guidelines that may be set by the District Strategic Planning
Committee. In the event of conflict, the rules and procedures herein shall prevail.

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RI D3300 DISTRICT OFFICERS RULES AND PROCEDURES COMMITTEE

RULES & PROCEDURES
 COMPOSITION AND QUALIFICATIONS OF THE COMMITTEE:

1. These include the election of:- The Rules and Procedures Committee shall consist of not less than seven (7) members made up
of:-
a. Two (2) Past Governors; and
b. Five (5) Club Past Presidents of not less than five (5) years standing as a Rotarian;

2. All members of the Committee shall be elected at the District Conference or by postal ballot.
3. In the event that any one or more of the Committee members shall cease to be a member of a club in the district, demise or shall

become incapable to perform the duties as a Committee member, the District Governor shall be entitled to substitute the member.
4. All members shall take office from the first day of the next Rotary year (1st July) and remain in office until the last day of that

Rotary year (30th June). District Resolutions HANDBOOK 2018-2019

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RI D3300 DISTRICT OFFICERS RULES AND PROCEDURES COMMITTEE

5. The Committee shall elect its Chairman from one of the Past Governors.
6. Members of the Rules and Procedures Committee shall not be eligible to participate or seek election for any of the positions

mentioned in rule 1.1 above nor shall they be involved in approving, proposing, supporting, or seconding any candidate for such
positions. The Members of Rules and Procedures Committee shall not give their views on any of the candidates vying for the
positions mentioned in rule 1.1 above.
7. Members of the Rules and Procedures Committee shall not be appointed or accept any appointment to the District Nominating
Committee, District Credentials Committee and District Ballot Committee for the Rotary year in which she or he holds office as a
member of the Rules and Procedures Committee.

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RI D3300 DISTRICT OFFICERS RULES AND PROCEDURES COMMITTEE Member
CP Dr. Raj Kumar N
No. of RPC : 5 Member Rotary Club of Klang Valley
PP Siva Kumar Ramayah c. Medical – ENT Surgery
Chairman Rotary Club of Subang m. +6012 212 1712
PDG Leslie Salehuddin c. Sales-Telecommunication e. [email protected]
Rotary Club of Gombak m. +6017 881 9405
c. Management - Recruitment e. [email protected] Member
m. +6012 227 6176 PP Dato’ Mohamed Rizal Al-Amin Tun Hji
e. [email protected] Sardon
Rotary Club of Kuala Lumpur DiRaja
Member Member c. Engineering-Consultancy
PDG Dr Ken Khoo Boon Khean PAG Ajitpal Singh m. +6012 297 8197
Rotary Club of Ampang Rotary Club of Titiwangsa e. [email protected]
c. Architect c. Oil & Gas and Technology
m. +6012 220 0103 m. +6012 240 2191 RY2021-22 District HandBook
e. [email protected] e. [email protected]

Member
President Leslie Yeap
Rotary Club of Kelana Jaya
c. Law – Commercial
m. +6012 379 8132
e. [email protected]

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AUDIT COMMITTEE
RY 2021-22

RI D3300 DISTRICT OFFICERS AUDIT COMMITTEE

OVERVIEW

It is hereby resolved that A District Audit Committee as provided for in Article 15 060 4 of the Rotary International ByLaws be established to review the annual Financial
Statements of RI District 3300.

a) The Committee shall consist of five active Rotarians elected at the District Conference of which one (1) is a Past District Governor, two (2) Past Assistant Governors
District Governors’ Group Representatives or Past District General Secretaries, and two (2) Past Presidents At least one (1) member of the Committee must have
experience and meet the following criteria:
i. must be a member of the Malaysian Institute of Accountants or
ii. if he is not a member of the Malaysian Institute of Accountants, he must have at least 3 years working experience and
iii. he must have passed the examination specified in Part I of the First Schedule of the Accountants Act 1967; or
iv. he must be a member of one of the associations of accountants specified in Part II of the First Schedule of the Accountants Act 1967; or
v. fulfils such other requirements as prescribed or approved by the Malaysian Corporate Regulatory Authorities, namely, Bursa Malaysia or the Securities
Commission of Malaysia.

In the event that the above requirements to have at least any one (1) member of the Committee with the above criteria are not met, then the number of members from
the category for Past Presidents shall be reduced to one (1) and a Rotarian who meets the criteria shall be elected to fill the position.

b) The District Governor, District Treasurer, signatories of district bank accounts and members of the District Finance Committee are not allowed to serve on the District
Audit Committee for the year they are serving in these positions.

c) The Chairman of the District Audit Committee shall be a member of the committee elected by the members of the committee.

d) The term of office of the District Audit Committee shall coincide with the term of office of the Board of Directors of District 3300 Bhd of the financial year. A member of
the Committee shall have the right to resign upon submitting a 14 days written notice to the Board of Directors .A replacement nominated by the District Audit
Committee shall be appointed within 14 days by the Board of Directors.

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RI D3300 DISTRICT OFFICERS AUDIT COMMITTEE

The annual Financial Statements shall include but not be limited to details of the following as provided for in Article 15.060.4 of the ByLaws of Rotary International.
a) All sources of the district’s funds (Rotary International, The Rotary Foundation, district and club)
b) All funds received by the governor from Rotary International
c) All funds received by the governor from sponsors, donors and advertisers
d) All funds received by or on behalf of the district from fundraising activities
e) Grants received from the Rotary Foundation or funds of The Rotary Foundation designated by the district for use
f) All financial transactions of district committees This includes district conference, district assembly, district seminars, And district events and activities
g) All financial transactions of the governor by or on behalf of the district
h) All expenditures of the district funds

Ensure that the final statement of accounts are circulated to Clubs and the District Audit committee before the accounts are audited
Ensure the duly audited accounts are tabled at the AGM of the Rotary International District 3300 (Malaysia) Berhad for adoption.

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RI D3300 DISTRICT OFFICERS AUDIT COMMITTEE Member
PAG Shankar Kailainathan
No. of AC : 5 Member Rotary Club of Butterworth
PDG Lioh Cheng Lim
Chairman Rotary Club of Tampin c. Finance
PAG Benny Poh c. Diagnostic Radiography m. +6019 448 5252
Rotary Club of Damansara m. +6012 639 9600 e. [email protected]
c. Taxation e. [email protected]
m. +6012 208 7457
e. [email protected]

Member Member
PAG Tiffany Tan PP Devika Govindasamy
Rotary Club of Titiwangsa Rotary Club of Subang
c. Dental & Medical Supplies c. Banking - Corporate
m. +6012 292 2290 m. +6012 302 5804
e. [email protected] e. [email protected]

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RESOLUTIONS COMMITTEE
RY 2021-22

RI D3300 DISTRICT OFFICERS RESOLUTIONS COMMITTEE

OVERVIEW

To encourage Rotary Clubs to submit for consideration at the District Conference proposed resolutions deemed to be good for the district.

Proposed resolutions must be duly adopted at a Club Meeting, certified by the Club President and Club Secretary and it should be submitted to the District Resolutions
Committee 2 months before the District Conference,

• To receive proposed resolutions submitted by any Rotary Club to be tabled for adoption by way of vote at the District Conference and District Assembly.
• To forward proposed resolutions to the Council of Past Governors for their comments and advice.
• To advise clubs on their proposed resolutions, and the comments and advice of the Council of Past Governors.
• To circulate all resolutions to all Rotary clubs including the comments and advice of the Council of Past Governors for their consideration and later for adoption

by electors at the District Conference and the District Assembly.
• To formulate resolutions of thanks and submit to the District Conference and District Assembly for adoption.
• To report the results of such resolutions after the District Conference and the District Assembly to all Rotary clubs in the district.

In the event the conference is unable to deliberate on the proposed resolutions then the resolutions be carried forward to the next District Assembly as unfinished
business, Voting on these resolutions will be conducted according to the procedures detailed in the RI Bylaws found the Manual of Procedure. The resolutions committee
should circulate all proposed resolutions to the clubs one month before the District Conference.

Amendments to the resolutions proposed could be proposed from the floor of the Conference with a proposer of the same resolution proposing the amendment and
having it seconded by any voting delegate.

• To assist Rotary clubs if they need assistance to propose resolutions to the district in correct manner
• To request the District Secretariat to compile and document all the adapted resolutions for future references.

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RI D3300 DISTRICT OFFICERS RESOLUTIONS COMMITTEE Member
PDG Siti Subaidah
No. of RC : 7 Member Rotary Club of Central Damansara
PDG Dr Manohur Kurup c. Security - Corporate Intelligence
Chairman Rotary Club of Klang Valley m. +6012 212 9933
PDG Dr Arasu Rajaratnam c. Company Secretary e. [email protected]
Rotary Club of Kajang m. +6012 366 1942
c. Dentistry e. [email protected] Member
m. +60 19 3816757 PP Shanmugam
e. [email protected] Rotary Club of Melawati
c. Law (Litigation)
Member Member m. +6017 879 2012
PDG Dr Rajindar Singh PDG Mansoor Saat e. [email protected]
Rotary Club of Teluk Intan (D3300) Rotary Club of Shah Alam
c. Medicine - Obstetrics & Gynaecology c. Law (Corporate and Litigation) Ex-Officio
m. +60 12 518 1095 m. +6019 323 7630 DGS Sathiyamoorthy R
e. [email protected] e. [email protected] Rotary Club of Greentown
c. Engineering - Mechanical
Member Member m. +6012-520 6885
President Leslie Yeap PDG Kirenjit Kaur e. [email protected]
Rotary Club of Kelana Jaya Rotary Club of Titiwangsa
c. Law – Commercial RY2021-22 District HandBook
m. +6012 379 8132 c. Law
e. [email protected] m. +6012 300 1313
e. [email protected]

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MEDIATION COMMITTEE
RY 2021-22

RI D3300 DISTRICT OFFICERS MEDIATION TEAM

OVERVIEW
 In the event disputes arise within RI D3300, the aggrieved parties are advised to bring the matter to the attention of Mediation
Committee. The committee works bearing in mind that all Rotarians are volunteers.
 The role of the Mediation Committee is to resolve in amicable manner disputes arising in the District, whether among members,
clubs, committees, or action groups.
 The District Mediation Team adheres to established Rotary Protocols and to ensure that the outcomes are fair to all concerned.

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RI D3300 DISTRICT OFFICERS MEDIATION TEAM Member
PP Yoges M Verasuntharam
No. of MT : 5 Member Rotary Club of Sentul
PP Mohd Nor bin Mohd Deros c. Legal
Chairman Rotary Club of Damansara West m. +6014 9310 198
PDG Mansoor Saat c. Legal e. [email protected]
Rotary Club of Shah Alam m. +6019 3789 242
c. Legal e. [email protected] Member
m. +6019 323 7630 PAG Vincent Lim
e. [email protected] Rotary Club of Alfa Ampang
c. Law
Deputy Chairman Member m. +6012 518 0821
PDG Dato’ JImmy Lim Thaw Chay PAG Raymond Ooi Kok Choon e. [email protected]
Rotary Club of Kuala Lumpur Diraja Rotary Club of Sentul

c. Housing Development c. Financial Advisor
m. +6016 212 7697 m. +6017 331 5535 / +6012 476 7239
e. [email protected] e. [email protected]

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CREDENTIALS COMMITTEE
RY 2021-22

RI D3300 DISTRICT OFFICERS CREDENTIALS COMMITTEE

FUNCTIONS
 To verify that Rotary Clubs have not had their membership in RI suspended by the board of RI.
 To verify club electors duly appointed by Rotary Clubs to vote for the club at the District Conference.
 To provide the District Ballot Committee a list of Rotary Clubs whose membership in RI has been suspended by the board of RI.

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RI D3300 DISTRICT OFFICERS CREDENTIALS COMMITTEE

No. of CC : 3

Chairman Member (District General Secretary) Member (District Treasurer)
DGS Sathiayamoorthy R PAG Arvind U Gopi Kumar
IPDG Teoh Kwan Swee Rotary Club of Greentown Rotary Club of Bandar Sungai Petani
Rotary Club of Bukit Bintang
c. Engineering - Mechanical c. Corporate Secretarial
c. Investment-Consultancy m. +6012 520 6885 m. +6012 477 3949
m. +6012 379 3273 e. [email protected] e. [email protected]
e. [email protected]

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BALLOT COMMITTEE
RY 2021-22

RI D3300 DISTRICT OFFICERS BALLOT COMMITTEE

OVERVIEW
 To verify that Rotary Clubs have not had their membership in RI suspended by the board of RI
 To verify club electors duly appointed by Rotary Clubs to vote for the club at the District Conference
 To provide the District Ballot Committee a list of Rotary Clubs whose membership in RI has been suspended by the board
of RI

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RI D3300 DISTRICT OFFICERS BALLOT COMMITTEE

No. of BC : 5 Member
DGS Sathiayamoorthy R
Chairman Rotary Club of Greentown
PAG Edwin Seibel c. Engineering - Mechanical
Rotary Club of Ipoh m. +6012 520 6885
c. Law e. [email protected]
m. +6016 550 8650
e. [email protected]

Member Member
PP Gavin Tang PP Uithayakumar Parasuraman
Rotary Club of Ipoh Rotary Club of Greentown

c. Legal Practice c. Logistc - Courier Service
m. +6012 525 8028 m. +6019 558 5724
e. [email protected] e. [email protected]

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I.T. COMMITTEE
RY 2021-22

RI D3300 DISTRICT OFFICERS I.T. COMMITTEE RY2021-22 District HandBook

OVERVIEW
 To manage, update and coordinate the use of the District portal/website.
 To manage and update the Official District Emailing E-groups
 To Safeguard all the Passwords so that proper handover for next Rotary year.
 Assist PI team in Social Media Marketing to increase the reach.
 To ensure that the sanctity & integrity of the portal is protected at all times.
 To ensure compliance (PDPA 2.0, Cookies) with prescribed policies & procedures.
 Carry out any other duties as assigned by the DG and DGS.

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RI D3300 DISTRICT OFFICERS I.T. COMMITTEE

No. of DITC : 4 Member
PAG Shankar Kailainathan
Chairman Rotary Club of Butterworth
PAG Nagesh Mahajan c. Financial Consultant
Rotary Club of Kuala Lumpur DiRaja m. +6019 448 5252
c. Biometric and IT Consultant e. [email protected]
m. +6016 266 3851
e. [email protected]

Deputy Chairman Member
PAG Dr. Bernard Chan PAG Lim Poh Hu
Rotary Club of Bandar Sungai Petani Rotary Club of Puchong
c. Property Consultancy - Valuation
c. General Surgeon m. +6019 213 9148
m. +6016 444 1677 e. [email protected]
e. [email protected]

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ROTARY CENTRE
MANAGEMENT COMMITTEE

RY 2021-22

RI D3300 DISTRICT OFFICERS ROTARY CENTRE MANAGEMENT COMMITTEE

OVERVIEW

The District 3300 Rotary Centre at Room B-5-09 Kelana Square was purchased during the tenure of Past Governor Datuk Dr Mohinder
Singh through the funds raised from Rotary Clubs and Rotarians.

Objective
• The Objective of the District 3300 Rotary Center is to enable our district 3300 with an office to keep all or records as well as a
venue for club/district meetings as well as Rotaract/Interact meetings/activities.

Functions
• The centre has tables, chairs, rostrum, flip charts, Rotary bell etc for Rotary Meetings to accommodate a maximum of 30 persons
with a PA system, a TV screen for power point presentations.
• The centre has a fridge, hot plates can serve as a convenient and economical venue for Rotary Clubs’ weekly meetings.
• The centre is equipped with Rotary materials for sale to clubs and Rotarians.
• The centre can be the venue for keeping the RI materials of our District 3300.

District 3300 Rotary Centre Committee
• The District 3300 Rotary Centre consisted the District Governors, District Secretaries and each of the Governor’s District Rotary
Centre Reps. Appointed by the Governor for each year.
• The Chairman of the Management Committee shall be the Governor’s District Rotary Centre Representative appointed by the
current Governor.
• Currently, the District 3300 Rotary Centre is chaired by PDG Dr Paul Lee who was appointed by the PDGs’ Council for 3 years from
2018-2021.
• PAG Raja Reno has been appointed as the Governor’s Rep by all the three succeeding Governors.

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RI D3300 DISTRICT OFFICERS ROTARY CENTRE MANAGEMENT COMMITTEE

Duties of the Management Committee, the Management Committee shall :-

• Provide a set of policies on renting and usage of the center
• Devise a system on loan of items
• Ensure regular payment of Internet/Electricity/Water bills
• There shall be a bank account for the “District 3300 Rotary Center” to allow collection on rental of premises and payment for water,

electricity, telephone, quit rent, assessment and any other petty cash.
• Facilities of Centre –The Center is open to be rented by Clubs or Rotarians at a small fee
• Loan of Rotary materials and responsibilities
• Items loaned from Rotary Center must be accompanied by a security deposit of RM500
• The deposit will not be banked in unless the item is not returned on date as stated.
• Loan items must be returned not later than one month from date of loan failing which the Security Deposit shall be forfeited.

Extension can be made by the Rotary Center Chair.
• Induction Kits. With effect from 1 September, induction kits shall be sold at cost.

District 3300 Rotary Center Administrative Assistant

• The District 3300 Rotary Centre Committee has employed a temporary staff who after going through 3 months’ probation shall be
confirmed if deemed suitable.

• The salary for the staff shall be about RM3,000 per month and with EPF, SOCSO etc the monthly cost shall be about RM3,500.
• The staff so employed shall be known as the Rotary Center Administrative Assistant.

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Duties of the Rotary Center Administrative Assistant

• To set up system to record incoming and outgoing assets and policy for borrowing.
• To tag all major Centre Assets
• To set up filing system for all important District documents for easy retrieval
• To ensure that Centre is neat and tidy before and after each usage
• To manage, maintain and initiate repairs if needed
• To be conversant on how to operate all the Centre’s Audi visual equipment
• To assist the district and/or clubs in the various district or club events
• To carry out any other duties as assigned by the Management Committee and the District Governor

District Rotary Portal

• Our District Portal 3300 is now over 90 years old and we have reached the level where we need to move into the age of IT to keep
up with the advancement of the time.

• We have therefore embarked into acquiring a District Rotary Portal – a computer system like that of RI except that ours is a mini
version of RI’s million-dollar equipment.

• With the portal all documents and training materials will be available on line including the district directory and Governor’s
Newsletter.

• We can keep tract of dues, payments for seminars, billing for registration of District Conference & Assemblies.
• District and clubs can have their social media linked to the portal. The benefits is enormous.

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RI D3300 DISTRICT OFFICERS ROTARY CENTRE MANAGEMENT COMMITTEE Ex-Officio
DGN Dato’ Dr Siva Ananthan
No. of RCMC : 9 Member – DGS RY 2022/23 Rotary Club of Greater Kuala Lumpur
PAG Sandra Anne Raj
Chairman Rotary Club of Damansara Heights c. Corporate Advisory
PDG Dr. Paul CK Lee c. Event Management m. +6012 202 3008
Rotary Club of Pudu m. +6019 270 9770 e. [email protected]
c. Dentistry e. [email protected]
m. +6012 209 3040
e. [email protected]

Rotary Centre Adminstrator Ex-Officio Member – DGS RY 2023/24
PAG Raja Renno DG Dato’ Bindi Rajasegaran PAG E. Puspa Devi
Rotary Club of Melawati Rotary Club of Greentown Rotary Club of Greater Kuala Lumpur
c. Risk Management/Hotelier c. Engineering – Administration
m. +6017 878 9635 c. Administration m. +6016 376 0249
e. [email protected] m. +6012 518 0503 e. [email protected]
e. [email protected]

Member – DGS RY 2021/22 Ex-Officio Staff (Rotary Centre Adm Asst)
DGS Sathiyamoorthy R. DGE Dr. Krishna Kumar Patrisia Pereira
Rotary Club of Greentown Rotary Club of Melawati
c. Health – Administration (Retired) c. Administrator
c. Engineering - Mechanical m. +6012 515 0654 m. +603 7662 7573 / +6011 3376 5816
m. +6012 520 6885 e. [email protected] e. [email protected]
e. [email protected]

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CORPORATE ENGAGEMENT COMMITTEE
RY 2021-22

RI D3300 DISTRICT OFFICERS CORPORATE ENGAGEMENT COMMITTEE Member
PAG Datuk Shamrat Gupta
No. of CEC : 11 Member Rotary Club of Bangsar
DGN Dato Dr Siva Ananthan c. Construction - Senior Management
Chairman Rotary Club of Greater Kuala Lumpur m. +6012 391 9198
RFD Tan Sri Rainier c. Corporate Advisory e. [email protected]
Rotary Club of Kuala Lumpur DiRaja m. +6012 202 3008
c. Medical e. [email protected] Member
m. +6012 202 1037 PAG Karthi Palanisamy
e. [email protected] Rotary Club of Central Damansara
c. Advertising - Consultancy
Vice Chairman Member m. +6012 329 7474
PAG Dato At Kumararajah PDG Leslie Salehuddin e. [email protected]
Rotary Club of Greater Kuala Lumpur Rotary Club of Gombak
Member
c. Medical c. Management - Recruitment PAG Gary Lim
m. +6012 383 9009 m. +6012 227 6176 Rotary Club of Pudu
e. [email protected] e. [email protected] c. Business Planning
m. +6019 282 2311
Secretary Member e. [email protected]
PDG Dato Jimmy Lim PAG Edward Khoo
Rotary Club of Kuala Lumpur DiRaja Rotary Club of KLCC RY2021-22 District HandBook

c. Property Development c. Management Consultant
m. +6016 212 7697 m. +6012 397 6855
e. [email protected] e. [email protected]

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RI D3300 DISTRICT OFFICERS CORPORATE ENGAGEMENT COMMITTEE

Member Member
PP Chris Tan PP Joyce Lim Ai Yong
Rotary Club of Perlis Rotary Club of Metro

c. Business c. Electrical - Trading
m. +6012 305 7773 m. +6012 335 6188
e. [email protected] e. [email protected]

Member Member
PDG Siti Subaidah PP Zed Zariman
Rotary Club of Central Damansara Rotary Club of Kuala Lumpur DiRaja
c. IT
c. Security - Corporate Intelligence m. +6019 668 8024
m. +6012 212 9933 e. [email protected]
e. [email protected]

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AWARDS COMMITTEE
2021-22

RI D3300 DISTRICT OFFICERS GUIDELINE FOR DISTRICT VOCATIONAL AWARDS

BEST CLUB VOCATIONAL SERVICE AWARD
 Vocational Service focuses on: Adherence to and promotion of the highest ethical standards in all occupations, including fair treatment of
employers, employees, associates, competitors, and the public. The contribution of your vocational talents to solving the problems of society and
meeting the needs of the community. A vocational project can involve any number of vocational service activities such as mentoring, career days,
adult literacy, business assistance or networking events.

BEST CLUB PRIDE OF WORKMANSHIP AWARD
 The Pride of Workmanship Award is a District Imitated project this ward is judged based on
a. Clubs involvement in ensuring the success of this project.
b. Clubs who have used innovative ways to further engage the recipients and partners in ensuring the success of this district initiated project.
c. Number of stations/recipients

GENERAL CRITERIA FOR PROJECT REPORT SUBMISSION
 Location: local
 Objectives of the project
 Accomplishments in terms of beneficiary participation
 Rotarian/Rotaract/Interact participation/ involvement in overall management
 Involvement and role of partner organisations
 Describe and identify the number of beneficiaries
 Describe the long- term sustainable/community benefits of the project
 Public Image impact

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RI D3300 DISTRICT OFFICERS GUIDELINE FOR DISTRICT MEMBERSHIP AWARDS

CLUB AWARDS
1. Total members (%) accomplished Each One Bring One
2. Most improved Diversity % for Youth (<40 yrs old)
3. Most improved Diversity % for Female
4. Most improved Retention %

INDIVIDUAL AWARD

1. Total new members sponsored under Each One Bring One

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RI D3300 DISTRICT OFFICERS GUIDELINE FOR DISTRICT ALUMNI AWARD

DISTRICT ALUMNI BUILDER CLUB AWARD

Purpose:

 To recognize the club that has displayed heightened awareness of the significant role of alumni in Rotary.

Criteria: Enhance the awareness of the value of alumni within Rotary;
Involve a majority of alumni in projects/activities
 Demonstrate continuous collaboration between Rotarians and alumni;
 Support the Objective of Rotary and Service Above Self.



General Criteria For Project Report Submission

 Location: local
 Within the areas of focus
 Objectives of the project
 Accomplishments in terms of beneficiary participation
 Alumni participation/ involvement in overall management
 Involvement and role of partner organisations
 Describe and identify the number of beneficiaries
 Describe the long- term sustainable/community benefits of the project
 Public Image impact

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RI D3300 DISTRICT OFFICERS GUIDELINE FOR DISTRICT INTERNATIONAL SERVICE AWARD

1. Establish a new sister Club relationship with a Rotary Club overseas (Other than with Rotary Club's in District 3310). 25 points.
2. Undertake a project locally with the participation of a sister Club overseas (Excluding District 3310). 25 points.
3. Undertake a project overseas with the involvement of a sister club other than in District 3310. 25 points.
4. Participation or support of at least one humanitarian mission coinciding with the Presidential conference in any one of the 3 places Korea, Manila or

Hyderabad. 25 points.
General Criteria For Project Report Submission

 Location: local
 Within the areas of focus
 Objectives of the project
 Accomplishments in terms of beneficiary participation
 Rotarian/Rotaract/Interact/Sister club participation/ involvement in overall management
 Involvement and role of partner organisations
 Describe and identify the number of beneficiaries
 Describe the long- term sustainable/community benefits of the project
 Public Image impact

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RY2021-22 District HandBook

RI D3300 DISTRICT OFFICERS GUIDELINE FOR DISTRICT PUBLIC IMAGE AWARDS

A. Best newsletter
 Clubs which produces the newsletter with consistency in edition duration, branding guidelines, relevant contents, creativity & public engagements.

B. Best online presence
 Clubs which produces contents which is new, frequent, relevant, creating awareness, following branding guidelines, creative, attractive and gain high
engagements in various online platform;
 Website
 FB, Twitter, IG, IN, TT
 Blog

C. Best PI plan
 Clubs which showcase Pre, During & Post PI plan to promote, generate interest internally and attract attention from outside the Club for contribution,
participation, public engagements & post write-up for the Club meeting/project/activity.

D. Best Branding Support
 Clubs which showcased support and cooperation to the success of District’s PI plans and activities

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RI D3300 DISTRICT OFFICERS GUIDELINE FOR DISTRICT COMMUNITY SERVICE AWARDS

1. Description of the Project. (15 points)
 Objective of the project
 Who is the target group
 How many recipient/ beneficiaries of the project

2. Provide 5 pictures/photos of the project. (10 points)
 At least one Photo must be in people of action template from brand center

3. Describe how you assessed the needs of the beneficiary and how your project met the need. (10 points)
 Assessment , pre and after visit to beneficiary / community

4. Link to the post of the project in Rotary Showcase, Social Media & Digital Media. (10 points)
5. Explain how this project is original, sustainable and impactful to the community. (20 points)
6. Involvement of members and partners-in-service. (10 points)

 Number of Rotarians from your club
 Number of Spouses from your Club
 Number of Interactors and Rotaractors, if they participated
 Number of family members participated
 Number of Rotarians from other clubs
 Others - Add name of the partners/organization

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RI D3300 DISTRICT OFFICERS GUIDELINE FOR DISTRICT COMMUNITY SERVICE AWARDS

7. How did the project promote Rotary. (10 points)
 Used any Rotary promotional tools
 Rotary signage

8. Describe how the project is relevant to one or more Rotary’s seven areas of focus. (5 points)
9. Does this project implement energy saving and green measures. (5 points)

 E.g. provide recycle bin during event, use paper cup instead plastic cup for drinks

10. Is your club involved in Rotary Day celebration. (Mission 117) (5 points )

Having exhibited significant support of youth service by empowering youth and young professionals, and supporting leadership development
programs such as Rotaract, Interact, Rotary Youth Leadership Awards, and Rotary Youth Exchange.

 Taking the lead on the planning and implementation of a service project that supports the development of young persons in the community
 Hosting an event for Rotary alumni, and highlighting Rotary’s networking opportunities
 Participating in an Interact or Rotaract club service project
 Actively mentoring and coaching Interactors’ and Rotaractors’ personal, professional, and leadership development
 Hosting a youth exchange student
 Implementing a service project to recognize World Interact or Rotaract Week or Youth service month

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RY2021-22 District HandBook

RI D3300 DISTRICT OFFICERS GUIDELINE FOR DISTRICT YOUTH SERVICE AWARDS

1. Club Project that improves and touches the lives of Youth (Rotaractor, Interactor, RYLArian, RYE Student or youth who are not Rotary related.

2. The Project demonstrates that it appreciates the value of each person as an individual human being of infinite value, who can contribute to the betterment of
the rest of humankind - thereby making a difference.

3. The improvement brought about by the Project is wrought more by human effort, change in attitude / outlook, acceptance, understanding and love rather than
the mere expenditure of money.

The project carried out by the Rotaract club must fall under at least one of the 4 avenues of Rotaract (Community Service, International Service,
Professional Development and Club Service)

General Criteria For Project Report Submission
 Location: local
 Within the areas of focus
 Objectives of the project
 Accomplishments in terms of beneficiary participation
 Rotarian/Rotaract/Interact/Sister club participation/ involvement in overall management
 Involvement and role of partner organisations
 Describe and identify the number of beneficiaries
 Describe the long- term sustainable/community benefits of the project
 Public Image impact

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RY2021-22 District HandBook

RI D3300 DISTRICT OFFICERS GUIDELINE FOR GOVERNOR’S EXCELLENCE AWARDS

And possibly further recognition for District Committees, Officers, Presidents for exemplary service to Rotary
Criteria For Above Awards Will Be Based On Some Or All Of The Following Criteria But Not Limiting To:

 Contribution to The Rotary Foundation
 Membership Development
 Public Image
 7 areas of Focus
 Attendance at District Events
 Attendance at Club meetings/events/projects
 Demonstrate exemplary service

Having exhibited significant support of club service by the activities and administration of their Rotary club and enhancing member satisfaction.
 Organizing club meetings and creating engaging programming
 Serving on committees, as committee chair, on club Boards, etc.
 Fostering communication among club members, and with the community through social or other media coverage of club activities
 Creating a proactive, creative, long-term strategy supporting membership development
 Joining and actively participating in the activities of a Rotary Fellowship

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RY2021-22 District HandBook

RI D3300 DISTRICT OFFICERS GUIDELINE FOR DISTRICT INTERACT AWARDS

The project carried out by the Interact club must satisfy as many of the following criteria

General Criteria For Project Report Submission
 Location: local
 Within the areas of focus
 Objectives of the project
 Accomplishments in terms of beneficiary participation
 Rotarian/Rotaract/Interact/Sister club participation/ involvement in overall management
 Involvement and role of partner organisations
 Describe and identify the number of beneficiaries
 Describe the long- term sustainable/community benefits of the project
 Public Image impact

The District Governor may give other Awards to individual Rotarians and Clubs as she deems fit, including Awards for projects and activities and
other services to the district or to Rotary in general including the following:

 Young Rotarian Excellence Award
 Outstanding Rotarian Excellence Award
 Outstanding Rotary Day Of Service By Club
 Outstanding Mental Health Project By Club
 Outstanding Environment Project By Club
 Outstanding Club Excellence Award – All 7 Areas Of Focus, Membership, PI, TRF

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RY2021-22 District HandBook

RI D3300 DISTRICT OFFICERS GUIDELINE FOR ROTARY HUMANITY UNSUNG HEROES AWARDS

Award Objective

 Promote & Demonstrate commitment to Social work
 Promote unity among Malaysians thru explicit means or by virtue of kindness
 Invitation to Malaysians to nominate exemplary Individuals
 Nominations will be reviewed by a panel of judges
 Nomination : 1 September, 2021 to 31 December, 2021

Six Award Categories

 Supporting the Environment
 Basic Education & Literacy
 Water, Sanitization & Hygiene
 Disease Prevention & Treatment
 Community Economic development
 Maternal & Child Health

Award Eligibility

 Individual Or Group
 Must have positive Impact on a personal capacity or community
 Must not be a Politician, Religious Leader, Rotarian or Rotaractor or Interactor

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RY2021-22 District HandBook

RI D3300 DISTRICT OFFICERS GUIDELINE FOR ROTARY HUMANITY UNSUNG HEROES AWARDS

Award Selection Criteria
 Demonstrated Act of Bravery or selflessness & voluntary service to help, save and care for another individual/group regardless of race, religion or
background
 Carried out efforts that build bridges between communities promoting racial harmony & unity
 It can be one-off heroic initiative or if long term, it must be currently Work in Progress
 Social enterprise or organization focus on servicing community may participate
 Nominees must be involved in the initiatives with time/effort/ideas and not just monetary contribution
 Nominees supporting environment or animals; there must be an impact to Malaysians or the community it serves.

PAST AWARD WINNERS OF THE SAME PROJECT ARE NOT ELIGIBLE FOR A
DURATION OF 2 YRS FROM THE YEAR THE AWARD WAS GIVEN
PANEL OF JUDGES WILL REVIEW NOMINATIONS & SELECTION OF WINNER BY
DISTRICT AWARD COMMITTEE
JUDGES’ DECISION IS FINAL

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RY2021-22 District HandBook

RI D3300 DISTRICT OFFICERS AWARDS COMMITTEE District Membership Chair
PAG Rajj Melambaram
No. of AC : 15 District TRF Chair Rotary Club of Subang
PDG Siti Subaidah c. Virtual Trainer
Chairman Rotary club of Central Damansara m. +6016 220 0765
PAG Dato’ Esther Tan c. Security - Corporate Intelligence e. [email protected]
Rotary Club of Pantai Valley m. +6012 212 9933
c. Auditor e. [email protected] District Vocational Chair
m. +6012 773 2300 PAG Datuk Shamrat Gupta
e. [email protected] Rotary Club of Bangsar
c. Construction - Senior Management
District Public Image Chair District Community Service Chair m. +6012 391 9198
PP Zed Zariman PP Tajul Haslam Datuk Tajuddin e. [email protected]
Rotary Club of KL DiRaja Rotary Club of Perlis
District Secretary
c. Telecommunications c. Entrepreneur (Food Industry) District Directory / Governor’s
m. +6019 668 8024 m. +6017 526 0009 Calendar/Club Newsletter
e. [email protected] e. [email protected] Rtn. J.Henry
Rotary Club of Ipoh South
District International Chair District Secretary c. Computing – Consultancy
PAG Dato Ram Nair Youth Affairs m. +6012 518 0821
Rotary Club of KL DiRaja PZC Arthur Yeong e. [email protected]
Rotary Club of Kinta
c. Management - Oil & Gas RY2021-22 District HandBook
m. +6012 288 2950 c. Lawyer
e. [email protected] m. +6012 530 1888
e. [email protected]

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RI D3300 DISTRICT OFFICERS AWARDS COMMITTEE

District Secretary District Secretary District Secretary
Club Affairs / AGs Rotary Citation, My Rotary District Events
PAG Jayaletchumi Kuttan PAG Dr Bernard Chan Yoon Ngen PAG Samantha Ann Samson
Rotary Club of Teluk Intan Rotary Club of Bandar Sungei Petani Rotary Club of Mont Kiara Gateway
c. Legal - Intellectual Property
c. Lawyer – Family Law c. Medical – General Surgeon m. +6012 502 1102
m. +6012 501 0482 m. +6016 444 1677 e. [email protected]
e. [email protected] e. [email protected]
Rotaract CO-Chairs
Distrct Secretary District Alumni Committee DRC Neeraj Chhabra
District Committees/ DAG/ Special Projects PP Yoges M. Verasuntharam Rotary Club of Kuala Lumpur DiRaja
Rtn. Anijeet Singh Rotary Club of Sentul c. Sales & Marketing
Rotary Club of Greentown m. +6012 399 3314
c. Lawyer e. [email protected]
c. Consultant m. +6014 931 0198
m. +6019 288 7252 e. [email protected] RY2021-22 District HandBook
e. [email protected]

District International Chair
DRR Joshua Tang Khye Wen
Rotary Club of Ampang

c. ICT
m. +6016 422 8671
e. [email protected]

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