Annual Report 2021-22 (RACUOCFOA)

AWARD NOMINATION
FORM

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This document contains a list of Awards that will be presented at the conclusion of the Rotary year
2021-2022 for the outstanding performances of Rotaract clubs of RI District 3220 during the year.
Kindly read through the provided information, ensuring that the club adheres to all guidelines provided
in nominating projects for awards.

A soft copy of the duly completed Awards Nomination Form should be sent via e-mail on or before
11.59 p.m. on Tuesday, 07th of June 2022 to Rotaract District Secretary Rtr. IPP Thisura
Ramanayake at [email protected] with the respective Guide Club Coordinator on copy.

INSTRUCTIONS FOR NOMINATIONS

● Projects conducted during the Rotary year 2021-2022 and reported to RMIS by 07th of June will
be eligible to be nominated for awards.

● In order to be eligible for an award in a specific avenue (primary/secondary), the project should
have been reported in RMIS under the same primary/secondary avenue, unless specified
otherwise.

● Only one (01) project can be nominated under each category. Further, please make sure to
mention the exact project name that you have used to report the project in the RMIS for
nomination.

● The same project can be nominated for multiple awards. However, one project will not receive
more than 2 awards.

● If a joint project is being nominated, a minimum of 50% of the Rotaract clubs involved in the
project should also nominate the same project under the same category. In the event that such a
project emerges a winner of the respective category, only the clubs who nominated shall receive
the award.

● Evaluations will be based on the details provided on the reports and data that have been
submitted to RMIS, unless explanations/statistics have been explicitly requested. If the
information provided on a project report is insufficient to support the evaluation, the Awards
Committee may reach out to the respective club to get further details. However, please note that
this does not mean that the project would be declared winner of a given award.

● Wherever explanations have been requested, the relevant justification can either by included in
the space provided, or attached to the end of this document itself as an annexure, with the correct
reference number to the annexure being mentioned in the nomination column.

● Explanations can be provided in any preferred language, but please make sure it does not exceed
two (02) pages. Annexures or justification provided will only be considered for the sections where
it has been specifically requested. Annexures attached or extra details mentioned for any other
section will be disregarded.

● The completed form should also be annexed to your Rotaract Club Annual Report due to be
submitted on or before 12th June 2022.

● In the event where all nominations for a given category fail to meet the Awarding criteria, the
award will remain vacant.

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Do not hesitate to contact any of the below individuals from the Awards Committee for further
information and/or clarifications.

District Steering Committee member Email address Mobile
0776273901
Rtr. PP Akhila Wijetunga [email protected] 0777775439
District Rotaract Representative 0775014021
0776112703
Rtr. PP Ahamed Hussain [email protected] 0713520985
District Rotaract Representative Elect 0773920620

Rtr. PP Abiramy Inthirakumaran [email protected]
Assistant District Rotaract Representative

Rtr. PP Dhanuka Perera [email protected]
Assistant District Rotaract Representative

Rtr. PP Hasitha Wellaboda [email protected]
Assistant District Rotaract Representative

Rtr. PP Mohomed Rehan [email protected]
Assistant District Rotaract Representative

Rtr. PP Sathma Jayasinghe [email protected] 0773903337
Assistant District Rotaract Representative

Rtr. PP Thanuja Jayawardena [email protected] 0778292494
Assistant District Rotaract Representative [email protected] 0775157385
[email protected] 0768804414
Rtr. IPP Thisura Ramanayake [email protected] 0714715581
Rotaract District Secretary

Rtr. Nishika Silva
Assistant Rotaract District Secretary &
Coordinator – Membership

Rtr. IPP Nimesha Jayamanne
Rotaract District Treasurer

Rtr. PP Rivi Wijeratne [email protected] 0772643213
Assistant Rotaract District Treasurer [email protected] 0775992472

Rtr. Elon Newton
District Sergeant-At-Arms & Rotary Family
Coordinator

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ROTARACT CLUB OF: Rotaract Club of University of Colombo, Faculty of Arts

NO. AWARD OPEN FOR NOMINATION NAME OF THE INITIATIVE
NOMINATED

1. CLUB SERVICE

1.1 Most Innovative Club Service Initiative SLAMM 2022

Most Outstanding Club Service Initiative – Fellowship Under SLAMM 2022
1.2 Specific Audience

Projects which are focused on a specific audience.

Most Outstanding Club Service Initiative – Fellowship Under Seoul 2 Tokyo
1.3 General Audience

Projects which don’t have a specified audience group.

Most Outstanding Club Service Initiative – Membership
Expansion

1.4 Initiatives that have contributed in attracting new members towards the Orientation 21/22
club and retaining existing members. The justification may be supported
by relevant statistics and other evidence.

2. COMMUNITY SERVICE

2.1 Most Sustainable Community Service Initiative Mithudam 2.0

3. INTERNATIONAL SERVICE

Most Innovative International Service Initiative

3.1 Initiatives reported under the International Service Avenue, which are Kuppiya 2022
innovative and unique are eligible for this award. Provide a brief
explanation highlighting the innovative aspect of the project.

Most Outstanding International Service Initiative

3.2 International Service initiatives with the focus on “service” are eligible for Shell-out to save Turtles
this award.

Most Successful Continuous Twin Club effort (Continuation of

3.3 Twin Club Agreement) N/A

Twin Club agreements which were initiated before the RI year 2021-22

are eligible for this award.

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NO. AWARD OPEN FOR NOMINATION NAME OF THE INITIATIVE
NOMINATED

4. PROFESSIONAL DEVELOPMENT

Most Outstanding Professional Development Initiative - Training
and Skills Development

4.1 Initiatives focused on training workshops and active learning/mentoring Academic Writing 101
sessions to enhance skills that are required on a professional platform
including leadership skills, communication skills, technical skills, strategic
planning, project management skills, software tools etc.

Most Outstanding Professional Development Initiative -
Personal Development
4.2 Initiatives identifying the personal strengths, weaknesses, personal The Bare Niceties
branding, work-life balance, physical and mental wellbeing, social dancing,
personal grooming and other etiquette training.

Most Outstanding Professional Development Initiative - Career
Guidance
4.3 Initiatives focused on CV writing/interview tips, career fairs or networking N/A
opportunities and aiming to directly or indirectly assist to bridge the gap
between the professional world and the youth.

4.4 Most Sustainable Professional Development Initiative Writing Clinic 2.0

Most Exceptionally Executed Professional Development
Initiative

Best effort for Professional Development as an initiative and in project
organization and management including, but not limited to, the following
factors, as applicable: 

4.5 ● External Stakeholder Management  Fandom Fight Club 2.0
● Benefit to Internal Members 
● Structure of the Organizing Committee 
● Project Management (Tools/Techniques)
● Fund Management 

The justification may be supported by relevant statistics and other evidence.

5. STOP THE SPREAD – BEYOND COVID-19

Most Outstanding Initiative focused on Stop the Spread

5.1 The nominated project should be reported under the Covid-19 Prevention as N/A
Secondary Avenue.

Note: Back to School Initiative will not be considered for this award.

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NO. AWARD OPEN FOR NOMINATION NAME OF THE INITIATIVE
NOMINATED

MOST OUTSTANDING PROJECTS IN LINE WITH
ROTARY FOCUS AREAS & DISTRICT FOCUS AREAS
6.
Projects can be nominated under the following categories. In order for a project to be eligible for an award
under a given category, it can be reported under any primary avenue on RMIS

Peace Building and Conflict Prevention

6.1 The nominated project should be reported under the Peace & N/A
Reconciliation secondary avenue or/and Anti-discrimination &
co-existence secondary avenue.

6.2 Disease Prevention and Treatment N/A

6.3 Water, Sanitation and Hygiene Sayuru Pawura

6.4 Maternal and Child Health Udana

Basic Education and Literacy

6.5 The nominated project should be reported under the Education and Bhasha
Literacy Secondary Avenue.

6.6 Community Economic Development Sayuru Pawura

Environment, Wildlife and Animal Welfare
6.7 The nominated project should be reported under the Environment, Wildlife Sayuru Pawura

and animal welfare Secondary Avenue.

Marginalized Communities
6.8 The nominated project should be reported under the Marginalized Udana

Communities Secondary Avenue.

7. FINANCE

7.1 Most Outstanding Fundraiser in aid of Service N/A

7.2 Most Outstanding Fundraiser in aid of Club Administration N/A

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NO. AWARD OPEN FOR NOMINATION NAME OF THE INITIATIVE
NOMINATED

8. PUBLIC IMAGE AND BRANDING

Most Outstanding Public Image Initiative

8.1 Initiatives focused on connecting the brand name of Rotaract with the N/A
community that has been reported under the “Public Image” avenue will
be eligible for this award.

Most Outstanding overall PI effort of a club

8.2 The overall efforts of the club taken with regards to connecting the club N/A
with the community and making them aware of the actions of the club

conducted throughout the year through any platform/media will be

analyzed and evaluated. A format will be provided to submit the analytics.

Most Outstanding External Stakeholder Branding Partnership
for an Initiative

8.3 Stakeholder partnerships that have been initiated by the club with Mithudam 2.0
government organizations or corporate entities with the aim of taking the
voice and image of Rotaract to greater heights will be eligible for this
award.

Most Outstanding Club Blog

8.4 The best effort in maintaining and updating a club blog will be considered.
Give the URL/link to the blog along with any relevant statistics. Please Annexure 1

attach a report from Google Analytics or any equivalent web analytics

tool, if available.

Most Outstanding Newsletter

8.5 The best effort in publishing a newsletter/s will be considered. Give the N / A
URL/link to the newsletter/s or attach it/them as an annexure.

9. SPORTS & RECREATIONAL ACTIVITIES

Most Outstanding E-sports Initiative N/A
9.1

Competitions or projects which focus on promoting E-sports are eligible.

Most Outstanding Sports Initiative Under Specific Audience

9.2 Competitions or projects which focus on promoting sports and N / A
sportsmanship within the club are eligible.

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NO. AWARD OPEN FOR NOMINATION NAME OF THE INITIATIVE
NOMINATED

Most Outstanding Sports Initiative Under General Audience

9.3 Competitions or projects which focus on promoting sports and N / A
sportsmanship within the Rotaract movement or the general public are
eligible.

NO. AWARD OPEN FOR NOMINATION NAME OF THE INITIATIVE
NOMINATED

Most Outstanding Recreational Activity based Initiative

Activities or projects which focus on promoting recreation are eligible. 
9.4 (Recreation refers to all those activities that people choose to do to N / A

refresh their bodies and minds and make their leisure time more exciting
and enjoyable. Examples of recreation activities are walking, swimming,
meditation, reading, playing games and dancing.)

10. DIGITAL COMMUNICATION SERVICES

Effort of Utilizing Digital Communication Technologies

Club’s efforts to promote project/s by utilizing digital communication
10.1 technologies such as websites, blogs, social media platforms, etc. 
N/A

Insert URL/link along with any relevant statistics. Please attach a report
from Google Analytics or any equivalent web analytics tool, if available.

Effort of introducing Innovative cutting-edge technologies to
the Rotaract Movement

10.2 The novelty of the technology and its utilization for benefiting the N/A
movement as a whole, will be considered. 

Insert URL/link along with any relevant statistics. Please attach a report
from Google Analytics or any equivalent web analytics tool, if available.

11. ROTARY FAMILY COORDINATION

11.1 Most Outstanding Initiative with an Interact Club Fandom Fight Club 2.0

11.2 Most Outstanding Initiative with a Rotary Club Bhasha

11.3 Most Outstanding Initiative with the Rotary Family N/A

OTHER

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NO. AWARD OPEN FOR NOMINATION NAME OF THE INITIATIVE
NOMINATED

Most Outstanding Inter-Zonal Initiative

12. Projects that have been jointly organized by Rotaract Clubs representing
different Zones in RID 3220 will be eligible. The initiatives could be under Let’s Talk Periods

any primary avenue of Rotaract, and should be focused on promoting

fellowship between the Zones.

Most Outstanding External Partnership based Initiative

13. Briefly explain the nature of the partnership, with special emphasis to how N/A
the partnership with the respective organization brought value to the

initiative or to the Rotaract movement as a whole. Provide quantitative

data wherever possible.

NO. AWARD OPEN FOR NOMINATION NAME OF THE INITIATIVE
NOMINATED

Most Outstanding Overall Membership Development and
Retention Effort

Briefly explain the measures taken by the club throughout the year
towards the development and retention of the club membership, including,
but not limited to, the following factors, as applicable:

● Improving the knowledge of new/existing members regarding the

14. movement Annexure 2
● Attracting new members towards the club

● Retaining members who are leaving because of administrative

reasons (e.g.: graduation, passing internally defined age limit

etc.) within the movement

Club initiatives that have contributed extensively to achieve the above
objectives may also be highlighted. The justification may be supported
with relevant statistics and other evidence.

Emerging Project of the Year

15. Briefly explain the aspects in which the project being nominated has Mithudam 2.0
achieved a significant improvement compared to the iterations/versions
carried out in the previous year(s), along with any plans for future Annexure 3

iterations of the project.

Most Inventive Project of the Year SLAAM 2022

16. Briefly explain the aspects in which the project and its overall concept
have showcased originality and creativity, along with any plans for future Annexure 4

continuation of the project. 

Most Supportive Club of the Year 1. Rotaract Club of University of Colombo,
17. Faculty of Management and Finance

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NO. AWARD OPEN FOR NOMINATION NAME OF THE INITIATIVE
NOMINATED
Each club can nominate up to three (03) Rotaract clubs of RI District
3220 (other than their own club) in order of preference. The three clubs 2. Rotaract Club of UOC, Law
with the highest number of nominations will receive this Award.
3. Rotaract Club of IIT

Spirit of Service Award
Note: Only one (01) award will be allocated for each Rotaract Club.

18. This Award is presented to recognize Rotaract Club Members who have
helped the club in completing a successful year. The President should Rtr. Tharushika Peelikumbura

nominate an outstanding member of good standing in the club. Any

member of the club including Secretary, Directors and General Members

are eligible for this Award.

Please nominate only one (01) name.

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ROTARACT DISTRICT AWARD
NOMINATION 2021 - 22

SUPPORTING DOCUMENTS

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ANNEXURES

Annexure 1
We have written 98 articles so far and 2 articles during this week bringing our total count of articles
during the year 21/22 to 100. We did not have any analyzing plugin installed on our website until
February when we completely refreshed our blog with a new look and new plugins. Thus we only
have analytics from February onwards. The list of articles published and the analytic document can
be found via the link below.
https://drive.google.com/drive/folders/10ni37sjsC_v23HKEYZprqrbePQFLrX1U?usp=sharing

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Annexure 2
Please find our club’s strategy at membership development and retention through the link below.
https://drive.google.com/drive/folders/1FjbBC-5dkM_zKsyujYqX3el371vxGjMJ?usp=sharing

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Annexure 3
Mithudam 2.0 is a continuation of Mithudam which was done in collaboration with the Leo Club of
University of Colombo, Faculty of Arts. Moreover, Hype SL was an external partner for the project. In
the year 2020/21, this initiative focused on collecting second hand smart devices to be donated to
mainly students at the Faculty of Arts, University of Colombo who were not in possession of such
devices which hindered their education, especially during this period of online learning. In the year
2021/22, through the project, the club was able to donate a total of five brand new smart phones to
five children of Meegammana Junior School, Wattegama, Kandy. The total amount of donations
came up to Rs. 95000 and the per phone cost was Rs 17,279. Therefore in addition to the
smartphone, the organizing committee utilized the profit of the project towards providing the
students with packs of stationery items.
https://drive.google.com/drive/folders/1JJckdxmHSzxd99UYfr8KnhPB41yKaI1u?usp=sharing

Annexure 4
https://drive.google.com/drive/folders/1r62RUSkQVxLDjw0bVvxqoj1xI-WhFutQ?usp=sharing

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