Annual Report 2021-22 (RACUOCFOA)

PROJECT HOSTS DATE NO. OF
NAME MEMBERS
Rotaract Club of March 26th,
SLRMUN'22 University of 2022 2
Moratuwa
SLRMUN'22  March 27th, 2
Rotaract Club of 2022
University of
Moratuwa

PARTICIPATION IN
INITIATIVES ORGANISED BY

THE DISTRICT STEERING
COMMITTEE

PROJECT NAME DATE NO. OF MEMBERS

31st Rotaract District July 10th, 2021 15
Assembly July 17th, 2021 2
July 25th, 2021 7
District Council Meeting July 31st, 2021 1
(DCM) - July August 7th, 2021 2
August 22nd, 2021 1
Avenue Directors' Training September 11th, 2021 2
Seminar (ADTS) - 2021-22 September 15th, 2021 1
September 25th, 2021 2
Sanwadaya - Stop The October 03rd, 2021 5
Spread October 09th, 2021  2
November 13th, 2021  2
District Council Meeting December 11th, 2021  2
(DCM) - August

Sanwadaya - Stop The
Spread - Episode 2

District Council Meeting
(DCM) - September

Younger Generation's
Perspective on Democracy

E-Arena Phase 01

Are we there yet?

District Council Meeting
(DCM) - October

District Council Meeting
(DCM) - November

District Council Meeting
(DCM) - December

PROJECT NAME DATE NO. OF MEMBERS

Sustainability Summit 2022: December 22nd, 2021 10
Phase 01 - Panel Discussion January 08th, 2022 2
on Sustainability and SDGs January 13th, 2022 7
January 15th, 2022 1
District Council Meeting January 15th, 2022 1
(DCM) - January January 22nd, 2022 2
February 12th, 2022 2
Sustainability Summit - February 15th, 2022 5
Phase 2 
March 05th, 2022 3
Peasanam - Phase 2
March 12th, 2022 2
Northern Fellowship Visit April 02nd, 2022 4

Special District Council April 23rd, 2022 2
Meeting (DCM) - January 

District Council Meeting
(DCM) - February 

Sustainability Summit -
Phase 01 (3rd Panel
Discussion) 

Sustainability Summit -
Phase 02 (Green

Ambassador Knowledge
Sharing Session)

District Council Meeting -
March 

31st Rotaract District
Conference

Sustainability Summit -
Phase 02 (Green

Ambassador Knowledge
Sharing Session - Episode

02)

PROJECT NAME DATE NO. OF MEMBERS

District Council Meeting - May 08th, 2022 1
May May 12th, 2022 1
May 21st, 2022  7
Year End Financial May 25th, 2022  2
Reporting for Rotaract May 28th, 2022 2
May 29th, 2022 2
Clubs

Rotaract Sustainability
Summit 2022

Tri Cultural Fusion -
Phase II

Pets & Sets

Pets & Sets

PARTICIPATION IN
INITIATIVES ORGANISED BY

ROTARY CLUBS

PROJECT NAME HOSTS DATE NO. OF MEMBERS

Polio Plus Rotary District 24th October, 2
Celebration Car 3220 2022 3
2
Rally - 2021 2

District Governor's Rotary Club of 24th January,
2022
Official Visit Colombo Uptown

RYLA Rotary Club of 12th March, 2022
Colombo North 

RYLA Rotary Club of 13th March, 2022
Colombo North 

PARTICIPATION IN
INITIATIVES ORGANISED BY

INTERACT CLUBS

PROJEC HOSTS DATE NO. OF
T NAME MEMBERS

Drops of Rotaract Club of February 18th, 1
Hope College of 2022

Chemical Sciences,
Rotaract Club of
Katugastota
Region,
Interact Club of

Kingswood College



DISTRICT DUES

DISTRICT DUES PAYMENT SLIP AND RECIEPT
Paid on the 26th of October 2021

AUDITED ACCOUNTS FOR
2020/21

Rotaract Club of University of Colombo, Faculty of Arts
Sponsored by the Rotary Club of Colombo Uptown
Chartered on the 26th of March 2010

Audited Accounts 2020/21



































DRAFT ACCOUNTS
FOR THE YEAR ENDED

31ST MAY 2022

Rotaract Club of University of Colombo, Faculty of Arts
Financial Statements for the Rotary Year 2021-22
Draft Accounts

Draft Final Accounts as at 31st May 2022

Description Expenses (LKR) Income (LKR) Surplus/Deficit (LKR)

Project Accounts Summary 550,366.00 566,458.00 11,092.00

Admin Accounts Summary 9,300.00 12,700.00 3,400.00

Other Donations 0.00 0.00 0.00

Balance as at 31st May 2021 559,666.00 579,158.00 14,492.00

Bank Reconciliation as at 31st May 2022 Surplus/Deficit (LKR)
Description 48,332.57
Bank Balance 14,492.00
Cash in Hand 52,151.00
Recievables 17,602.00
Payables 97,373.57
Balance as at 31st May 2021

Rotaract Club of University of Colombo, Faculty of Arts
Financial Statements for the Rotary Year 2021-22
Draft Project Accounts

Draft Project Accounts as at 31st May 2022

Description Notes Expenses (LKR) Income (LKR) Surplus/Deficit (LKR)
94,995.00 95,000.00 5.00
Mithudam 2.0 Note 1 167,376.00 172,176.00
21,500.00 34,500.00 4,800.00
Athwal Note 2 57,029.00 57,029.00 8,000.00
67,200.00 68,000.00
Udana Note 3 10,800.00 6,000.00 0.00
2,000.00 800.00
TogetherSL - Dividhara Note 4 30,000.00 30,000.00 -4,800.00
4,000.00 4,000.00 -2,000.00
12th Installation Ceremony Note 5 400.00 200.00
46,353.00 46,353.00 0.00
Shell out to Help Turtles Note 6 - 3,200.00 0.00
23,713.00 25,000.00 -200.00
Charter Day Project Note 7 0.00
3,200.00
Fandom Fight Club 2.0 Note 8 1,287.00

Sayuru Pawura Note 9

Seoul2Tokyo Note 10

Sustainability Summit 2022 Note 11

Admin Fundraiser Note 12

SLAMM 2022 Note 13

Rotary One Million Tree Stories _ Note 14 5,000.00 5,000.00 -
Donation

Bhasha Note 15 20,000.00 20,000.00 -
550,366.00 566,458.00 11,092.00
Balance as at 31st May 2022

Notes

Note 1 - Mithudam 2.0

Summary of particulars 5.00
Project Surplus/(Deficit) -
Project Receivables -
Project Payables
5.00
Net Cash Inflow/Outflow
Income (Cr)
Project Income and Expenditure
Expenditure (Dr) Amount Description Amount
95,000.00
Description 700.00 Donations - 001 - 022
Nataraj Mathematical box
Atlas writing papers 800.00
square ruled books (200pg)
single ruled books (200pg) 600.00
Earphones
Mobile phones (Samsung galaxy M01 core - 32GB) 1,150.00
CR square ruled books (200pg)
CR single ruled books (120pg) 2,700.00
Graph books (40pg)
Pens (Black/Blue/Red) 86,395.00

1,200.00

750.00

400.00

300.00

Total expenditure 94,995.00 Total income 95,000.00

Note 2 - Athwal

Summary of particulars 4,800.00
Project Surplus/(Deficit) -
Project Receivables -
Project Payables
4,800.00
Net Cash Inflow/Outflow

Project Income and Expenditure Income (Cr)
Expenditure (Dr)
Amount Description Amount
Description 160,000.00
Chillie powder 5,715.00 Sponsorship - 023 6,430.00
Salt - 1Kg packs 5,746.00
Curry powder 6,576.00 Donation - 024
Milk short cake biscuits
Cream custard biscuits 17,484.00 Donation - 025
Bags
Transport 5,746.00
Flour - 1Kg packs
Red Dhal - 500g packs 6,429.00
Pepper
Token of appreciation (For sponsor) 1,600.00
Sera Noodles
Samaposha - 500g packs 3,414.00
Rice - Mal Nadu 5Kg
13,440.00

12,201.00

2,037.00

2,500.00

10,340.00

15,886.00

58,800.00

Total expenditure 167,376.00 Total income 172,176.00

Note 3 - Udana

Summary of particulars 8,000.00
Project Surplus/(Deficit)
Project Receivables 8,000.00
Project Payables
Net Cash Inflow/Outflow Income (Cr)

Project Income and Expenditure Amount Description Amount
Expenditure (Dr)
5,000.00 Donation - 026 27,971.00
Description
Supercity 5,920.00 Donation - 027 1,500.00
Piyara
Surplus from TogetherSL 5,029.00
Supercity 6,875.00 donated
Lady J
Transport 2,040.00
Cake
Surplus payment RAC Moratuwa 265.00

1,400.00

5,000.00

Total expenditure 26,500.00 Total income 34,500.00

Surplus payment calculated by ratio of donations amassed by RACUOCFOA and RACMoratuwa

Note 4 - TogetherSL (Dividhara)

Summary of particulars 0.00
Project Surplus/(Deficit)
Project Receivables 0.00
Project Payables
Net Cash Inflow/Outflow Income (Cr)

Project Income and Expenditure Amount Description Amount
Expenditure (Dr) 50,000.00
52,000.00 Donation - 028 2,000.00
Description 5,029.00
Transfer to TSL fund (RACColWest) 5,029.00 Donation - 029
Donated surplus to Udana*
Surplus payment *
Total expenditure
57,029.00 Total income 57,029.00

* No surplus credited to club accounts as it was donated to udana with the permission of donors

Note 5 - Installation

Summary of particulars 800.00
Project Surplus/(Deficit) 800.00
Project Receivables
Project Payables

Net Cash Inflow/Outflow

Project Income and Expenditure Amount Income (Cr) Amount
Expenditure (Dr) 21,600.00 Description 50,000.00
10,000.00 Donation - 030 1,000.00
Description 6,400.00 Sponsorship -031 1,000.00
Refreshments 6,400.00 Sponsorship - 032 5,000.00
Venue 6,800.00 Sponsorship - 033 1,000.00
Print Media 12,000.00 Sponsorship - 034 5,000.00
Tokens of Appreciation 4,000.00 Sponsorship - 035 1,000.00
Decorations Sponsorship - 036 1,000.00
Photographer Sponsorship - 037 1,000.00
TV Screen Sponsorship - 038 1,000.00
Sponsorship - 039 1,000.00
Sponsorship - 040

Total expenditure 67,200.00 Total income 68,000.00

Note 6 - Shell -out to help turtles

Summary of particulars (4,800.00)
Project Surplus/(Deficit) (4,800.00)
Project Receivables
Project Payables

Net Cash Inflow/Outflow

Project Income and Expenditure Income (Cr)
Expenditure (Dr)
Amount Description Amount
Description 10,800.00 Donation - 041 500.00
Donation to hatchery Donation - 042 250.00
Donation - 043 250.00
Donation - 044
Donation - 045 1,500.00
Donation - 046 1,000.00
2,500.00

Total expenditure 10,800.00 Total income 6,000.00

Note: The participants were requested to pay for their transportation and lunch.

Note 7- Club Charter Day project

Summary of particulars -2,000.00
Project Surplus/(Deficit) -2,000.00
Project Receivables
Project Payables

Net Cash Inflow/Outflow

Project Income and Expenditure Income (Cr)
Expenditure (Dr)
Amount Description Amount
Description
Chicken Rice packets -10 2,000.00

Total expenditure 2,000.00 Total income 0.00

Note 8 - Fandom Fight Club 2.0

Summary of particulars 0.00
Project Surplus/(Deficit) 0.00
Project Receivables
Project Payables

Net Cash Inflow/Outflow

Project Income and Expenditure Income (Cr)

Expenditure (Dr) Amount Description Amount
30,000.00
Description Full sponsorship by Bio
Greening Coco Naturals (pvt)
Prizes for winning teams: Book 28,000.00 Ltd. - 047
vouchers from Sarasavi
Bookshop 2,000.00

Miscellaneous expenditures
(Printing etc.)

Total expenditure 30,000.00 Total income 30,000.00

Note 9 - Sayuru Pawura

Summary of particulars 0.00
Project Surplus/(Deficit) 0
Project Receivables 0
Project Payables
Net Cash Inflow/Outflow 0.00

Project Income and Expenditure Income (Cr)
Expenditure (Dr)
Amount Description Amount
Description 4,000.00
Club Contribution RAC UOC FOA* 4,000.00 Donation - 048

Total expenditure 4,000.00 Total income 4,000.00

Finances handled by RACFOM , we only contributed 4000 rupees for the project.

Note 10 - Seoul2Tokyo

Summary of particulars -200.00
Project Deficit -200.00
Project Receivables
Project Payables

Net Cash Inflow/Outflow

Project Income and Expenditure Amount Income (Cr) Amount
Expenditure (Dr) 400.00 Description 200.00

Description Club contribution - RAC Royal
Zoom Account Institute Colombo

Total expenditure 400.00 Total income 200.00

Note 11 - Sustainability Summit 2022

Summary of particulars 0.00
Project Surplus/(Deficit) 52,151.00
Project Receivables 17,602.00
Project Payables
34,549.00
Net Cash Inflow/Outflow

Project Income and Expenditure

Expenditure (Dr) Income (Cr)

Description Amount Description Amount
24,590.00
Delivery 2,820.00 Club Contribution SLIIT 13,300.00
7,820.00
E-Vouchers 5,000.00 Club Contribution NIBM 643.00

Transport 643.00 Club Contribution RACUOCFOA

Lunch 10,950.00 Transport payment fee

Short eats 3,600.00

Dessert and Fried Rice 2,350.00

Water Bottles 1,750.00

Soft Drinks 1,450.00

Generator 17,500.00

Kodak Ultra Premium Alkaline AA2 290.00

Total expenditure 46,353.00 Total income 46,353.00

Project Receivables and Payables

Receivables (Dr) Payables (Cr)

Description Amount Description Amount
643.00
NTB - SIlver Partner 50,000.00 Transport ****
7,820.00
RAC NIBM*** 2,151.00 RAC UOCFOA * 9,139.00

RAC SLIIT**

Total receivables 52,151.00 Total payables 17,602.00

*NTB Silver Partner was sourced by RACUOCFOA therefore the club contrubution of 15,451
is covered by it and the payment of 7,820 is recovered.

** SLIIT had payed 9,139 rupees more than the club contribution of 15,451 therefore they are
remunerated the extra amount.

*** NIBM has not covered the full amount of 15,451 rupees so they still have to pay a
remainder of 2,151 rupees

**** Transport payed by Anjana aiya which will be remunerated

Note 12 - AdminFundraiser

Summary of particulars 3,200.00
Project Surplus 3,200.00
Project Receivables
Project Payables

Net Cash Inflow/Outflow

Project Income and Expenditure

Expenditure (Dr) Income (Cr)
Description
Description Amount Total Amount Collected - 049 Amount
3,200.00

Total expenditure Total income 3,200.00

Note 13 - SLAMM 2022

Summary of particulars 1,287.00
Project Surplus/(Deficit) 1,287.00
Project Receivables
Project Payables

Net Cash Inflow/Outflow

Project Income and Expenditure Amount Income (Cr) Amount
Expenditure (Dr) 2,080.00 Description 25,000.00
425.00 Registrations -050
Description 3,360.00
Tags
Cups 10,000.00
Banner 300.00
Winners' price money
Printing 2,400.00
Refreshments 1,287.00
Project Profit - RACUOCFMF 1,287.00
Project Profit - RACFOLUOC 1,287.00
Project Profit - RACFOSUOC 1,287.00
Project Profit - RACFOMUOC

Total expenditure 23,713.00 Total income 25,000.00

Note 14 - Rotary One Million Tree Stories

Summary of particulars 0.00
Project Surplus/(Deficit) 0.00
Project Receivables
Project Payables

Net Cash Inflow/Outflow

Project Income and Expenditure Income (Cr)
Expenditure (Dr)
Amount Description Amount
Description 5,000.00
5,000.00 Donation - 051
Donation to Rotary One Million
Tree Stories

Total expenditure 5,000.00 Total income 5,000.00

Note 15 - Basha

Summary of particulars 0.00
Project Surplus/(Deficit) 0.00
Project Receivables
Project Payables

Net Cash Inflow/Outflow

Project Income and Expenditure

Expenditure (Dr) Income (Cr)

Description Amount Description Amount

Scholarship Fund Contribution from the Rotary Club of 10,000.00
20,000.00 Colombo Uptown - 052 10,000.00

Monetary Donation - 053

Total expenditure 20,000.00 Total income 20,000.00

Rotaract Club of University of Colombo, Faculty of Arts
Financial Statements for the Rotary Year 2021-22
Draft Admin Accounts

Draft Admin Accounts as at 31st May 2022

Description Notes Expenses (LKR) Income (LKR) Surplus/Deficit (LKR)

Membership Fee - 052 400.00 400.00

Membership Fee - 053 400.00 400.00

Membership Fee - 054 400.00 400.00

Membership Fee - 055 400.00 400.00

Membership Fee - 056 400.00 400.00

Membership Fee - 057 400.00 400.00

Membership Fee - 058 400.00 400.00

Membership Fee - 059 400.00 400.00

Membership Fee - 060 400.00 400.00

Membership Fee - 061 400.00 400.00

Membership Fee - 062 Note A 400.00 400.00
Membership Fee - 063
400.00 400.00

Membership Fee - 064 400.00 400.00

Membership Fee - 065 400.00 400.00

Membership Fee - 066 400.00 400.00

Membership Fee - 067 400.00 400.00

Membership Fee - 068 400.00 400.00

Membership Fee - 069 400.00 400.00

Membership Fee - 070 400.00 400.00

Membership Fee - 071 400.00 400.00

Membership Fee - 072 400.00 400.00

Membership Fee - 073 400.00 400.00

District Dues 3,000.00 3,000.00 0.00

Club Banner 900.00 900.00 0.00

Domain Renewal 5,400.00 0.00 -5,400.00

Balance as at 31st May 2022 9,300.00 12,700.00 3,400.00