eLearning LMS Faculty Training Booklet

Type/Category Method

The Type/Category method means that each category will be given a certain percentage, or
weight, of the students' grades. The assignments within a type/category will be averaged together
to determine the score of that category. (You can set the assignments in a type/category to have
equal or variable weights when creating or editing a category.)

Example:
Grades will be based on a series of short quizzes, four exams, and a writing
assignment. The quizzes combined will be worth 20% of your grade (each quiz has equal
value), a written assignment in two parts will be worth 20% of your grade (10% for each
part), the two in-class music identification exams will be worth 20% of your grade (10%
each), and the two Testing Center exams will be worth 40% (20% each).

Here is what a gradebook
would look like with three
quizzes and the other
assignments completed.

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Instructions for Setting Up the Gradebook Using the Point Method

1. Click on the Gradebook portlet in the sidebar.

2. This is what you should see. Since no students are enrolled in your Master course, you
might see your name listed as a Guest Student. Click No even if you plan on giving
students points for attendance.

3. The box asking if you want your final grade to include an attendance grade will disappear
and will not show up again. Click on Final grade weighting.

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4. I believe the default is set to The Point Method, but if it is not, click on the Change
weighting method link.

5. Choose The Point Method and then click the Back to the Final Grade Weighting
screen.

6. Click on the Gradebook portlet again.

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7. Click on Letter grade ranges.

8. The system is defaulted to the normal 10% range for each letter grade. If you want to
change what is there, you just have to click on the grade cell.

9. Once you click on the cell, the following box appears. Just change the This grade starts
at to what you want it to be and click the Save Button. Do the same for the rest of the
grade letters

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10. You are now through with the Gradebook portlet. You want
to click on the Coursework portlet.

11. Click on Manage Units & Types.

12. You are now going to delete 7 of the 8 types that the Gradebook is defaulted to. It does
not matter which 7, so just start at the top and click the little trash can that is beside the
pencil.

13. All you should have left is the Test type. Click on the pencil.
14. Change the Type name to Assignments and click the Edit Type button.

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15. Even though you are not using the Type method to determine semester averages, you can
group your assignments by listing the different types of assignments as units. Open your
Coursework portlet again and click on Manage Units & Types.

16. There is only a Unit 1 in the Name box under the Units section. You might want to have
different types of assignments grouped together in the gradebook even though you are
using the Point method to calculate semester averages. Both you and the students can see
a “cleaner” gradebook if you use the names of the Units and change them to the types of
assignments you will be using in your course.

17. Decide what names you want to call the different types of assignments in your course.
For demonstration purposes, I am going to use Daily Quizzes, Homework, Unit Tests,
and Final Exam. Click on the folder with a pencil on it in the Edit/Delete column.

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18. Change the Unit name to an assignment type and click the Save changes button.

19. I will now add more units by clicking the Add a Unit link and continue the process until I
am finished.

20. This is what I have when finished adding the different types of assignments.

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21. Now when I go to add assignments (we will cover that in another lesson) I can choose
what type of assignment it is in the Unit drop-down box.

You should now have your gradebook set up for the Point Method of calculating semester
averages.

Instructions for Setting Up the Gradebook Using the Type/Category Method

1. Click on the Gradebook portlet in the sidebar.

2. This is what you should
see. Since no students are
enrolled in your Master
course, you will see your
name listed as a Guest
Student. Click No even if
you plan on giving students
points for attendance.

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3. The box asking if you want your final grade to include an attendance grade will disappear
and will not show up again. Click on Final grade weighting.

4. The grade weighting is defaulted to The Point Method. Click the Change weighting
method link.

5. Choose The Type
Method and then
click the Back to
the Final Grade
Weighting screen
link after you see the
weighting method
change to the Type
Method.

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6. Your current weighting method has been changed to The Type Method.

7. Click on the Coursework link and then the Manage Units & Types icon.

8. If you are subdividing your course into Units, Topics, or Weeks, you need to add them
next. Click on the yellow folder with the pencil on it in the Edit/Delete column under
the Units section.

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9. You want to make sure that the first listing in this box is what you want. It is defaulted to
Unit 1. You can change the name or add to it by deleting Unit 1 or maybe just adding a
title to go with it. After you have the title the way you want it, click on the Save
Changes button at the bottom.

10. To add additional units, topics, or weeks, click the Add a Unit link.

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11. Type in your Unit name and click the Add Unit button.

12. Continue the process of adding units until you have all of your units, topics, or weeks
entered.

13. You now need to determine how many different types of Assignment categories you are
going to use. The system is defaulted to show 8 Types. You can delete or add to the
number. You can also change the name of the types. To delete, just click on the icon of
the trash can. To change the name of a type, click on the pencil.

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14. Here is an example of four Assignment Types I will use for demonstration purposes.

15. You will not be asked to enter the percentage you want each Assignment Type to count
towards a final average until you have entered at least one assignment for each category.
If you want to go ahead and set up a “place-holder” assignment in each type in order to
go ahead and set percentages now, here is how to do that.
a. Click on Coursework.

b. Click on Add an Assignment.

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c. Choose The Basic format.

d. Type in a name for one of your types of assignments. Choose the Unit the
Assignment will fall under. There are two drop-down boxes beside Type. Leave
the first set to Required. Change the second to the type of assignment. Choose a
due date (the end of the semester). Leave the Open radio button on Later. Leave
Graded alone, but you must put how many points the assignment is worth in the
Points box. Click the Save your new assignment button at the bottom.

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e. Here is what my Coursework page looks like once I have added one assignment to
each type.

f. The students will not see these assignments because I left the radio button
checked to Later when I created the assignments. You can go back and delete the
“place-holder” assignments once you have entered a real assignment in that
particular category.

g. Now you can add the percentages for each Assignment Type. Click on the
Gradebook portlet.

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h. You will now see a yellow box titled Items with Missing Weights. Click on any
one of the types listed.

i. You can now type in the percentages for each Type. Click Save Changes when
finished.

You have now completed the basic set up of the Gradebook using the Type/Category
Method.

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Lesson 5

In this lesson you will:
 learn how to take a test that has been written in Word or a text file (Aiken format) and
convert it using a Blackboard Test Generator so it can be imported as a test in eLearning.
 take a zip file that has been created in a Blackboard Test Generator and import it as a test
in your course.

I have created the following 4 question test in both Word and Notepad. The notepad version is
how we created tests in the Aiken format when importing into a Moodle test.

Test in Word

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The Same Test in the Aiken Format using Notepad

1. If you are using the Word format, place an asterisk in front of the letter for the correct
answer. Leave only one line between questions.

2. If you are using the Notepad (Aiken) format, number the question and place an asterisk in
front of the letter for the correct answer. Delete the ANSWER: A. Leave only one line
between questions.

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3. Here is what you should end up with no matter which of the formats you are using:

4. Once you have your entire test in this format (either in Word or Notepad), go to
http://lyceum.algonquincollege.com/quizgenerator/. This is a free Blackboard Test Generator
provided by Algonquin College. There are many other BB test generators out there, but this
one allows you to see mistakes if you happen to make any in your text document.

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5. This is what the test generator looks like:

(1) Type in a name for your test/quiz.
(2) Choose the type of question you are entering from this drop-down box.
(3) Copy and paste your finished Aiken or Word formatted test in this space.
(4) Click the “Generate Test Questions” button

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6. If you have made a mistake, the page will let you know by highlighting the question with the
formatting problem in Pink. I intentionally did not put an asterisk in front of the correct
answer for #2.

7. If you hover over the question with your mouse, it will tell you what the mistake was.
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8. Once you have corrected any mistakes, click the “Generate Test Questions” button again and
if everything is correct, all of your questions should be shaded a light green color.

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9. Click the “Download Question Pool” button.
10. Choose “Save File” and click OK.

11. Your file has been saved to your “Downloads” folder on your computer.
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You are now ready to load the test/quiz into your Jenzabar class.
(1) Log into myTC and click your Faculty Tab.

(2) Open the class you want to import the test to in the Jenzabar LMS.
(3) My sample below is from an Economics class. If you do not have a Course

Content Import link in the light blue box on the left, click on the
link and then the “Course Content Import” link.

(4) You now have a Course Content Import link in the light blue box with a grey
box in the white page to the left.

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(5) Click on the Choose File button and a window will open that will allow you to
navigate to your Blackboard zip file that has your test questions in it. Choose the
zip file and you will see that the “No file chosen” will be changed to the name of
the zip file. Then click the “Upload” button.

(6) The file will be uploaded with
the name 1 Unmapped Item
#1. Click on the Manage
Content link.

(7) Put a check mark in the box in front of
Unmapped Item #1.

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(8) Go to the bottom of the page and click the down arrow to select a Page in the
Integrate Content Into: section. Choose the name of the course that ends in
“Coursework”.

(9) Click the down arrow in the Portlet box and choose Coursework and then click
on the Process button.

(10) The next box that appears looks like this:

(11) Click on the drop-down arrow and choose the correct Type/Category the quiz
would go under.

(12) Click the OK button.
(13) After the content loads you will get the following box. I do not think it matters if

you click Yes or No.

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(14) Go back to your Coursework link and you will see the Unmapped Item #1 listed
as an assignment.

(15) Click on the edit icon on the far right.
(16) Under Step One: General Assignment Information, change the name from

Unmapped Item #1 to whatever you want to name the test or quiz. Be sure to
choose the correct Type/Category the test or quiz falls under. Enter the due
date/time. Click the On radio button under Open and choose a date and time you
wish to open the test on.

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(17) Step Two:
a. Test review: click the drop-down arrow to choose when you would like
the students to be able to see a review of their test/quiz. You can choose
when students are able to see the correct answers as well.
b. Time limit: enter the number of Minutes, Hours, or Days to limit how long
the students may take their test.
c. Pagination: Choose how many questions the students will see at a time.
d. Section Order: Check this box if you have your test/quiz divided into
sections such as multiple choice, true/false, fill-in-the-blank, etc. and want
to shuffle the sections so each student gets them in differing orders.
e. Lock out: Check this box if you do not want the students leaving the test
and returning again at a later time to finish it.
f. Extra credit: Check this box if you want extra credit to allow a better than
100 grade, otherwise extra credit will raise scores to a maximum of 100%.
g. Security:
i. Password: Enter a password if you want to. At this time we do not
have the option of limiting test to specific IP addresses.
ii. Lockdown browser: there are two check boxes. One is to require
the student to use the Jenzabar Lockdown Browser for the test and
the other when they are reviewing a test. If you use the lockdown
browser, you must let the students know that they have to
download the browser on their computer in order to take the test. If
they are taking the test in the TC Testing Center, it has already
been downloaded on the computer.
h. Retakes: set the number of times a student can take the test as well as how
long they must wait before retaking the test. There is also a box that lets
you decide how to select a grade if the student takes the test more than
once. Be sure to put a check mark in the box in front of the “Show in-
progress grade updates” so the student can see the grade on the attempt in
order to decide if they want to retake the test or not.

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(18) Step Three: Instructions & Files
a. Allows you to insert an introduction to the assignment if you wish in the
Description box
b. Allows for you to insert specific instructions for your test/quiz.

(19) Click the “Save your assignment” button when finished.

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(20) You are then directed
back to the Coursework
page. Click on the name
of the test/quiz.

(21) Click on Go to the Test Builder.

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(22) Once the Test Builder
appears, you need to type
in how many points you
want each question to
count. You might want to
give more credit for some
questions than others. If
you want to view the
question you can click on
the question (Q) number.
The questions should be in
the same order as you
created them. You also see
the time limit and opening
and closing dates for the
test at the top.

(23) Click the “Save” button at the bottom right.
(24) You can now:

a. Edit the question
b. Add images or equations

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c. Add a point value if you have not already done so
d. Use the question for extra credit

e. Edit answers
f. Randomize answers
g. Give partial credit
h. Limit selections

i. Step 3 allows you to provide feedback, save and view the next question,
save and return to Test Builder, or to delete the question.

j. Once you have completed all of your editing, click on the “Save and return
to Test Builder” button.

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k. Ckick on the “Save” button at the bottom right of the Test Builder page.
25. You can preview the test by clicking on the “Preview this test” button.

You have now finished adding the test.

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Lesson 6

In this lesson you will:
 create a test using the test builder located within the Jenzabar eLearning Platform.

How to Create a Test within Jenzabar

1. Click on the Coursework link.

2. Choose Add an Assignment.
3. Choose The Online Test format.

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4. Step One: General Assignment Information
a. Give the test or quiz a name
b. Choose the Type of assignment category the test or quiz will fall under
c. Assign a due date. You can also set the time of day as well as show the date in the course
calendar
d. The Open category lets you set a date on which the test or quiz will open as well as show
the time of day you want the test to become visible to the student. You can choose to
display the quiz to the students before it is opened. This does not let them take the test or
quiz, it just shows them the name of the test or quiz.
e. You are able to show the grade to the student as soon as the grade is available or click the
drop-down arrow and choose as soon as the grade is available and the due date is past.
If you would like to show the class average to the students, just check the “Show the class
average to all students” box.

5. Step two: Online Assignment Options
a. Test review: Leave defaults or set as you wish
b. If you want to put a time limit on the test, this is where you put it. Type the number of
minutes, hours, or days in the blank box and then use the down arrow to choose minutes,
hours, or days.
c. Pagination is where you can choose how many [sections (multiple choice, true/false,
etc.), questions (one or five per page), or none (all on one page)] you want to show on a
page before a student has to click to go to the next question. It is suggested that you
choose either the one or five. If it is a long test or quiz, and you choose to show a lot of
questions per page, the system might time out before the student gets finished.

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d. The rest of the choices in Step Two are pretty much self-explanatory. Jenzabar does not,
at this time, allow you to restrict test taking to a specific group of IP addresses (Testing
Center). You can only Password protect the quiz and let the Testing Center know the
specific password.

e. You need to put a check mark in this box if you allow students to take the test more than
once, otherwise they will not be able to see their grades after an attempt.

6. Step 3: Instructions & Files

a. The first box is a Description box: The description is an (optional) concise introduction to

the assignment. It is shown in the students' assignment list, so it shouldn't be long. The

description is shown at all times that the assignment is visible.

b. The second box is an Instructions box: The instructions are an (optional) description of

what your expectations are for the assignment and how your students should complete it.

The instructions are only shown when the assignment is open and able to be worked on.

c. There is also a link that allows you to add information you might want a

student to read before taking the test or quiz.

7. Click the Save your assignment button when finished.

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8. You are now on the screen (referred to as the test builder) that will let you add questions.

You can also see the time limit for the test if you set one as well as the open and close dates

for the test. Click on the link.

9. Step One: Write the Question
a. Just start with the #1 and label the questions consecutively
b. Type in the Question
c. Add a point value. I usually just put a 1 in here. By doing that I can increase the value of
some questions if I want to by putting a 2 or higher number in for the question. You can
also put a check mark in the “make this question extra credit” if you only want this
question to count as extra credit.

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10. Step Two: Design the Answer(s)
a. Answer type: You have several choices to choose from. I
am just going with the default Multiple Choice.

b. Here is where you type in the different choices for the student. Place a check mark in

front of the correct answer. You can also offer feedback for each answer if you wish. You
also have the option of “All of the above” or “None of the above” for an answer.

c. You also have the option of randomizing options for each student, offering partial credit,

and limiting selections. Yu can to see what it will look like if you
wish.

11. Step Three: Automatic Feedback – This section has three different feedback sections for
you to fill in if you wish to give feedback when students (a) answer the question regardless of
their response, (b) answer with the correct response, or (c) answer with an incorrect response.
This step is not required. Click the “Save and add another” if you want to continue adding
questions. When finished click “Save and return to Test Builder”.

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12. You should see you question listed by the number you entered as a label. If you want to edit a
particular question, just click on its label #. You also see the type of each question as well as
the point value given each. You also have the options of Editing your points for each
question and Managing the questions.

13. There is no Save button in the Test Builder. The test was saved at the point you clicked
“Save and return to Test Builder” after your last question. If you go back to the Gradebook
and click on View the full Gradebook, you should be able to see the test or quiz you
created.

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Lesson 7

In this lesson you will:
 create a test in Jenzabar eLearning by importing it from a publisher’s test bank.

You should open your publisher’s test bank generator and create a test. The example I am using
is a sample test I have created in ExamView (Cengage). Once you have the test created, follow
the steps below. These steps should work for most test banks.

1. Click on File. Scroll down to Export and then choose the most current version of Blackboard.

2. Type in a name for your test and then
click Save.

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3. Most test banks will have a screen that comes up asking you to input information about the
test. I have used ExamView as a sample. Choose the location you want to save the file to. I
have chosen to save to my desktop.

4. Type any information that is requested and click OK.

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5. Your file will be saved as a zip file to the location you indicated in #3. Here is mine on my
desktop.

You are Now Ready to Import the Test into Your Course.

1. Log into myTC and click your Faculty Tab.

2. Open the class you want to import the test to in the Jenzabar LMS.

3. If you do not have a Course Content Import link in the light blue box on the left, click

on the link and then the Course Content Import link.

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4. You now have a Course Content Import link in the light blue box with a grey box in the
white page to the left.

5. Click on the Choose File button and a window will open that will allow you to navigate
to your Blackboard zip file that has your test questions in it. Choose the zip file and you
will see that the No file chosen will be changed to the name of the zip file. Then click the
Upload button.

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6. The file will be uploaded with the name 1 Unmapped Item #1. Click on the Manage
Content link.

7. Put a check mark in the box in front of
Unmapped Item #1.

8. Go to the bottom of the page and click the down arrow to select a Page in the Integrate
Content Into: section. Choose the name of the course that ends in Coursework.

9. Click the down arrow in the Portlet box and choose Coursework and then click on the
Process button.

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10. The next box that appears looks like
this:

11. Click on the drop-down arrow and
choose the correct Type/Category
the quiz would go under.

12. You will not need to change the unit since we have used the course name for its title and
have no other units.

13. Click the OK button.
14. After the content loads you will get the following box. I do not think it matters if you

click Yes or No.
15. Go back to your Coursework link and you will see the Unmapped Item #1 listed as an

assignment.

16. Click on the edit icon on the far right.

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17. Under Step One: General Assignment Information, change the name from Unmapped
Item #1 to whatever you want to name the test or quiz. Be sure to choose the correct
Type/Category the test or quiz falls under. Enter the due date/time. Click the On radio
button under Open and choose a date and time you wish to open the test on.

18. Step Two:
a. Test review: click the drop-down arrow to choose when you would like the
students to be able to see a review of their test/quiz. You can choose when
students are able to see the correct answers as well.
b. Time limit: enter the number of Minutes, Hours, or Days to limit how long the
students may take their test.
c. Pagination: Choose how many questions the students will see at a time.
d. Section Order: Check this box if you have your test/quiz divided into sections
such as multiple choice, true/false, fill-in-the-blank, etc. and want to shuffle the
sections so each student gets them in differing orders.
e. Lock out: Check this box if you do not want the students leaving the test and
returning again at a later time to finish it.
f. Extra credit: Check this box if you want extra credit to allow a better than 100
grade, otherwise extra credit will raise scores to a maximum of 100%.
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g. Security:
i. Password: Enter a password if you want to. At this time we do not have
the option of limiting test to specific IP addresses.
i. Lockdown browser: there are two check boxes. One is to require
the student to use the Jenzabar Lockdown Browser for the test and
the other when they are reviewing a test. If you use the lockdown
browser, you must let the students know that they have to
download the browser on their computer in order to take the test. If
they are taking the test in the TC Testing Center, it has already
been downloaded on the computer.

h. Retakes: set the number of times a student can take the test as well as how long
they must wait before retaking the test. There is also a box that lets you decide
how to select a grade if the student takes the test more than once. Be sure to put a
check mark in the box in front of the “Show in-progress grade updates” so the
student can see the grade on the attempt in order to decide if they want to retake
the test or not.

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19. Step Three: Instructions & Files
a. Allows you to insert an introduction to the assignment if you wish in the
Description box
b. Allows for you to insert specific instructions for your test/quiz.

20. Click the “Save your assignment” button when finished.

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Lesson 8

In this lesson you will learn how to:
 create a bank of questions for which you only want students to get a certain number at
random on the test (ex. 50 question test bank that you want each student to get 25 of the
questions at random from the bank).
 view test analysis.
 manually change a student’s test grade.
 view a student’s individual test questions and answers.
 allow a student to retake a test.
 delete an assignment from the gradebook.

Creating a test with a bank of questions of which you only want students to
get a certain number at random on the test. (ex. 50 question test bank that
you want each student to get 25 of the questions at random from the bank)

1. Once you have completed the process of adding a test to your course, click
on the Coursework link.

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2. Click on the tab beside the Imported Section bar.

3. Rename the Section, ass Instructions and choose Pool under Type.

4. Once you click on Pool
you will be asked to enter
the number of questions
you want to be included
on the test, and the point
value for each question.

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