eLearning LMS Faculty Training Booklet

4. Click on the icon in the text editor and you will see the source code for what you

have already typed. Do not delete any of it. Place your cursor at the end of the last entry

and press enter on your keyboard. Copy the embed code for your video and paste it in

that spot.

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5. Click the OK button and the text editor will have placed a grey box where the video will
be placed. Click the Save button.

6. You now have the video inserted and students just have to click the play button to view.

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Inserting a Voice Recording in Your Course

Some faculty members have recorded their in-class lectures and find it helpful for students if
they put them in their course for students to go back to listen to, or for initial listening by online
students. There are also many great audio sources available online. I found one of FDR’s
fireside chats and downloaded it to my computer as an mp3 file to use as an example for this
lesson.
You can add audio files anywhere in your course that a portlet allows you to insert a file. I am
going to upload FDR’s chat below the video of the Turtle video above.

1. Once you have saved your mp3 file to your computer or flash drive, upload it to the
MoxieManager.

2. I now open the lesson 9 in the Course Organizer.
3. I click on Edit this content and scroll to the bottom of the text editing box and put a space

between where I want the recording to go and the last think I had entered.
4. I type a note explaining what the audio file is about.

5. Click on the Insert File icon.

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6. Click on the mp3 file and then the Insert button.
7. The link will appear in the text box. Click the Save button.

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Here is the student view of my Lesson 9 with a video and mp3 file included.
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Adding a Picture to a Page
You can add a picture to any page you are working in that enables you to add text. The
Insert/Edit image icon looks like this . You must save your image to your computer and
upload it to the MoxieManager before you can use it in your course.

1. Click on the Insert/edit image icon .

2. The Insert/edit image box will appear. Click on the Camera icon and the
MoxieManager will appear.

3. Choose your image file and click Insert.

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4. Type in an Image description and then click the OK button.
5. Your picture is inserted. You can resize it if you would like. Click Save when finished.
6. The picture is now visible in your page.

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Lesson 12

In this lesson you will:
 add features to the syllabus portlet that provide
o privacy policies for external tools (QM 6.5).
o links to academic support services (QM 7.3).
o links to student services and resources (QM 7.4).
 add content that explains the purpose of the unit, topic, or weeks activities as well as its
connection to the overall course objectives (QM 2.1,2,3,4,5; 3.4; 4.1,2,3,5,6; 5.1,2).
 familiarize yourself with the Usage Statistics link.

Save the document titled Policies & Links for Syllabus Portlet to your desktop and have it open
in the background before you open your course page.

Adding Privacy Policies/Links to Academic Support Services/Links to Student
Services and Resources to the Syllabus Portlet

1. Click on the Syllabus portlet.

2. Click on Options.

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3. Click on Add a new feature to this page.
4. Choose Free-form content.

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5. Click on Free-form content.
6. Rename the Feature to Privacy Policies for External Tools and click the Use this name

button.
7. Click back on your Syllabus page.

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8. There is a feature added to the page titled Privacy Policies for External Tools. Click on
Create Content.

9. Do not type in a Header Test. Type Privacy Policies in the Text box and make it bold.
Find the document “Policies & Links for Syllabus Portlet” you have open in the
background. Copy the text and hyperlinks for the policies and paste them below the
words Privacy Policy in the Text box. Click Save when done.

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10. Repeat Steps one through nine and add “Links to Academic Support Services” and
“Links to Student Services and Resources”. When finished your Syllabus portlet will
look similar to this.

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Adding Content to the Unit in Detail Section of the Course Organizer

As you create coursework for your units, topics, or weeks in the course organizer, you need to
include some information in the Unit in Detail section for each. There is a Module Template
located under the Resources section of this lesson. It is just a sample of one possible structure for
communicating expectations to student for each learning unit (set of lessons). Feel free to use it
or design one for your specific course. Go ahead and create a Word document with the template
or one you have designed to have ready to copy and paste.

1. Open the Course Organizer.

2. Click Edit this content.

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3. You can copy and paste the module information from your word document to the Text
editor. Click the save button when finished.

4. Your Course Organizer page will look similar to this.

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Viewing Usage Statistics for Students

Usage Statistics are a way of viewing the activity by a particular student on the Course web page.
It is similar to the Activity Reports if you have used Moodle.

1. Click on the Usage Statistics link in the sidebar.

2. Click on Activity by
Visitor.

3. Click on a student’s name.

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4. A page comes up showing the pages the student has viewed as well as how many times
they have viewed that page and the date and time of the last viewing. There is also a box
at the top right-hand side with the student’s name and a link to view the student’s activity
history. Click that link.

5. Activity is listed by calendar date. To view a specific date, just click on the date.

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6. You will see all of the pages/portlets the student viewed that day along with the time of
day the page was visited.

These views do not show specific time spent on a particular test. If you want to see that
information, here is how.

1. Click on the Coursework portlet in the sidebar.

2. Click on the Test/Quiz name.

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3. Click on the student’s name.
4. Click on View (student) detailed history for this assignment.
5. A detailed assignment history will appear.

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I logged in as a student and answered a couple of questions in a ten question quiz. After a time,
the screed told me I had lost contact with the server (I intentionally left the test open without
doing anything).

When I logged back in as the instructor and looked at the assignment history for that student, it
showed me when the quiz opened, when the student started the test and then nothing after that.
If the student had done nothing else, the test would have been submitted for grading and the
student would have received a grade based on what was automatically saved by the system.

Here is what I see when a student has gone over the time limit for a test. This particular test had a
time limit of ten minutes.

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If a student clicks the Save Progress button as they finish each question and the time limit runs
out or the test deadline hits, this is what I see.

The test was graded. The one question the student did not answer was # 10. It was counted
wrong with a notation that the student did not answer the question.

I think it would be best to limit the questions on a page to one and let the students know they
should click the Save Progress button after answering each question. The student will be able to
go back to questions and change their answers if they wish as long as the deadline has not passed
on the time limit for the test expired.

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Lesson 13

In this lesson you will:
 learn how to mark Attendance.
 learn what to do when the Attendance module shows Cancelled for a particular
date.
 learn how to Copy from one course to another (Master to Semester course).
 learn how to Install and use the eLearning Locked Browser.

The Attendance Module

Documenting Attendance when students are enrolled in distance education courses
In a distance education context, documenting that a student has logged into an online class is not
sufficient, by itself, to demonstrate academic attendance by the student. A school must
demonstrate that a student participated in class or was otherwise engaged in an academically
related activity, such as by contributing to an online discussion or initiating contact with a faculty
member to ask a course-related question.

Examples of acceptable evidence of academic attendance and attendance at an academically-
related activity in a distance education program include:

 student submission of an academic assignment,
 student submission of an exam,
 documented student participation in an interactive tutorial or computer-assisted

instruction,
 a posting by the student showing the student’s participation in an online study group that

is assigned by the institution,
 a posting by the student in a discussion forum showing the student’s participation in an

online discussion about academic matters, and
 an e-mail from the student or other documentation showing that the student initiated

contact with a faculty member to ask a question about the academic subject studied in the
course.

Academically related activities do not include activities where a student may be present but not
academically engaged, such as:

 living in institutional housing;
 participating in the school’s meal plan;
 logging into an online class without active participation; or
 participating in academic counseling or advisement.

Your face-to-face classes have your attendance dates already pre-populated, however you need
to set up a day of the week that you want to take attendance on for your online classes. You

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should mark attendance at least once a week on the same day of the week. This information
should be conveyed to the student in your syllabus.
While students should be free to participate in online courses at times that are convenient for
them, the course should have a framework of guidelines and deadlines so that is it is possible to
measure engagement throughout the course.
1. Click on the Attendance portlet in the sidebar.

2. Choose Add a Session.

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3. Click on the day of the week you plan on entering attendance and the following page
appears.

4. You do not need to do anything to the Start, End, Minutes, or Notes section. Just click on the
Save button. For this example, I used a Sunday for the attendance taking day. I would just go
through the rest of the semester and pick whatever dates fell on Sunday of each week and
repeat steps 2 and 3 above. If you notice the time for the Start and End was set at 12:00 AM.
If you wanted to give the students to the end of the day, you should change the End time to
11:55 PM.

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5. Go back to the Attendance portlet and click on the date you want to enter attendance for and
you will see a list of all your students with Present beside their names. If someone was
absent, all you have to do is click the drop-down arrow and choose from the list. Most of the
time your choice should be Unexcused Absence. Be sure to click the Save button at the
bottom of the page.

What to do When the Attendance Module shows Cancelled for a Particular
Date

This will probably not happen for your online courses that you have entered the attendance dates
for, but it does happen for face-to-face classes on occasion.
For some reason, the attendance module puts cancelled in on some dates. No clue as to why. All
you have to do to change it is to click on the Manage Sessions link

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and pick the date that has Cancelled beside it and click on the down arrow and change it to As
Scheduled

This should solve the problem.

Copying from One Course to Another

Using the Copy Courses to transfer information from one class to another only allows copying of
the “grading method, i.e. Point Method or Percentage Method), the name of your assignments,
and whether or not you chose to include attendance when you set up the course. It DOES NOT
copy grades or attendance for individual students.

1. Click on Copy Courses in the Quick Links block

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Step 1
2. Select the term the class you want to copy from is in.

3. Select the course you want to
copy

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Step 2
4. Choose the course you want the information transferred to

Step 3
5. The “Everything” button is the default selection in step 3. Change that to “Selected
Course Content”

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6. Next, click the “Overwrite” button on the right and then put a check mark in the
Coursework, Gradebook, and Attendance box. You will not be able to check the
Coursework, Gradebook, Attendance box until you choose the Overwrite function. Click
the copy button when finished.

7. You will now see a “Are you sure?” box. If
the course you are copying to is currently in
progress, you will need to put a check mark
in the box in front of the course and then
click the “Continue” button.

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8. An arrow will spin for a little bit and then the following should come up to let you know
that your materials were copied successfully. If you are finished copying course
materials, just click the “I’m finished copying course materials for now” link.

9. You will be taken back to your myTC home page.

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Installing and using the eLearning Locked Browser

The eLearning Locked Browser is a secure browser that faculty members may require for certain
online tests in their course. It prevents you from printing, copying, navigating to another URL, or
accessing other applications during a test. If a test requires that the eLearning Locked Browser
be used, you will not be able to take the test within a standard web browser.
The eLearning Locked Browser should only be used for taking and, in some cases, reviewing
tests. It should not be used in other areas of the course.

In this document:
 Setting up the eLearning Locked Browser

 Using the eLearning Locked Browser

 Problems

Setting up the eLearning Locked Browser
This section describes how to install the eLearning Locked Browser and confirm that the
installation was successful.

Installing the browser
If your computer does not already have the eLearning Locked Browser installed, use
these steps to install it. If you are not sure whether the browser is installed, refer to
“Making sure the browser is properly installed” on page 3.
These steps assume that you have access to an online test that will require the use of the
eLearning Locked Browser – because you will download the browser installer from the
details screen for the test.

Windows systems
Use these steps to install the eLearning Locked Browser on a Windows system.
Note that prior to installing the eLearning Locked Browser, you must have installed
Internet Explorer and dismissed the initial setup screens that display the first time Internet
Explorer is launched.
To download and install the eLearning Locked Browser on a Windows system:

1. Confirm that Internet Explorer is installed and configured:
a. Start Internet Explorer.
b. If the browser prompts you to complete any setup steps, complete them.

2. Navigate to the course section that includes the test requiring the eLearning
Locked Browser. Open the assignment details screen. This screen should include
links to installers for both the Mac and PC.

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3. Select the link labeled Download the Browser (PC).

The system prompts you to open or save the installation .zip file.
4. Save the file to your PC.

5. Navigate to the location where you saved the file and open it. Note that the .zip file
contains an executable file.

6. Double-click the executable file and follow the prompts to install the program.
Macintosh systems
To install the eLearning Locked Browser on a Mackintosh system, you must have OSC
10.4 or later, and your computer must have a minimum of 512K RAM. You also must
have a valid version of Safari.
To download and install the eLearning Locked Browser on a Macintosh system:

1. Confirm that Safari is installed:
a. Start Safari.
b. If the browser prompts you to complete any setup steps, complete them.

2. Navigate to the course section that includes the test requiring the eLearning Locked
Browser. Open the assignment details screen. This screen should include links to
installers for both the Mac and PC.

3. Select the link labeled Download the browser (Mac).

The system prompts you to open or save the installation .zip file.
4. Save the file.

5. Navigate to the location where you saved the file and open it. Note that the .zip
file contains a .pkg file.

6. Double-click the .pkg file and follow the prompts to install the program. Note that
you may be prompted to enter your user name and password.
When the browser is installed, the browser launches to confirm that it is working.

7. Close the eLearning Locked Browser confirmation screen and the installer.

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Making sure the browser is properly installed

At times, you may want to check to make sure the browser is successfully installed on
your computer. You may also want to do this if you just attempted to install it, or if you
are uncertain whether it is already installed.

Note that you can complete these steps only if you have access to a test that is set up to
require use of the eLearning Locked Browser.

To test that the browser is installed correctly:

1. If you are running programs such as e-mail or instant messaging applications, close
these programs.

2. Using your regular browser, navigate to your course, and then to the assignment
details screen of the test you want to take or review.

3. Select the link labeled Open the locked browser confirmation page. The system
may present a dialog asking whether it is OK to open the locked browser program on
your computer. If you see this, click Allow.
Assuming everything has been done correctly, the browser opens and displays a
message stating that the browser is properly installed and configured.

4. Click the link labeled Close the browser and return to the assignment screen.

Using the eLearning Locked Browser

The eLearning Locked Browser is used only for taking a test and, in some cases, to
review your work on a completed test. Note that the Locked Browser might be required
for some tests but not others – this choice is made by your instructor when the test is
created.

To take or review a test using the eLearning Locked Browser:

1. If you are running any programs such as an e-mail or instant-messaging application,
close these applications.

2. Using your regular browser, navigate to your course, then to the assignment details
screen of the test you want to take or review.

3. On the assignment screen, click the link that allows you to take or review the test.

4. The system opens a new screen that includes a link that lets you open the locked
browser.

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5. Click the link labeled Launch the locked browser and begin the test (or the link for
reviewing the test).

6. The system may present a dialog asking whether it is OK to open the locked browser
program on your computer. If you see this, click Allow.

7. If you are prompted to close a blocked program, click Yes.

Once you have started taking a test using the eLearning Locked Browser, you can
only exit via the Exit link in the top right or by submitting the test using the button on
the last page. If you exit the test, you may not be able to return to the test.

Problems?

The most important troubleshooting tip is to ensure that your computer has a working
version of Internet Explorer (on Windows) or Safari (on Mac). These are required even if
you generally access the course using a different browser, such as Firefox or Chrome. If
you encounter a problem launching the locked browser, try the following:

1. Ensure that Internet Explorer (for Windows) or Safari (for Mac) is installed on the
computer.

2. Once you have made sure that IE or Safari is installed, open it and navigate to your
course.

3. Make sure that you have responded to any configuration prompts presented by IE or
Safari, and that the browser works properly.

If you are attempting to take the test in a computer lab, you may need to have a computer
lab administrator install the eLearning Locked Browser for you. If possible, visit the lab
before the start of the test to ensure that the browser is installed or to get help installing it.
If you have other problems downloading, installing, or taking a test with the eLearning
Locked Browser, contact your instructor or IT department.

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herein. Please refer to the most current product release notes for updated information.
Jenzabar® and eLearning® are registered trademarks of Jenzabar, Inc. Jenzabar’s

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The trademarks, service marks, registered marks, logos, and images of third parties used
in the document are the intellectual property of their respective owners. All other product
and company names referenced in this document not owned by Jenzabar are used for
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Copyright for selected material: © Respondus Inc. Used with Permission.

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