eLearning LMS Faculty Training Booklet

5. Set a time limit for the section. Notice that this time limit is only applied to the questions
in this section. If you have only one section in your test, this will be the overall time limit
you have for the test. If you have multiple sections, your section time limits should add up
to the overall time limit for your test. You also have the option of making the section of
questions count as extra credit if you wish. Click the “Save this section” button when
completed.

You have finished and can now preview the test just to make sure it is acting like you want it to.

Viewing Test Analysis

1. Click on “Coursework” in the sidebar.

2. Click on the name of the quiz, test, or exam you created online.

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3. Click on the tab.

4. Choose .

5. The default takes you to this page. It is set to the Grid View for the Full Details section.

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6. If you click on the Question by Question under Full Details section you see this:

About Test Analysis
Test Analysis is a feature that provides data on all graded online assignments that three or more
students have completed. This feature is useful if you want to assess the effectiveness of an
assignment and each of its questions, or if you want to see which parts of the curriculum students
struggled with.
Test Analysis provides the following:

 A snapshot of students’ performance on the assignment.
 A summary of the relative difficulty of the assignment and each of its questions.
 An assessment of whether each question adequately distinguished between students who

understood the material and those who did not.
 Analysis -- using parameters that you set -- about whether a question was too hard or too

easy.
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 Analysis of multiple-choice questions, including a look at the efficacy of the incorrect
options within multiple-choice answer sets.

Key Terms

This section defines key terms that you’ll need to know in order to configure Test Analysis and
understand the data the system generates.

Performance Groups

Performance groups are categories that classify students as high, low, or midrange performers.
Essentially, these groups are intended to represent those students who understood the material,
those who didn’t, and those who are in between.

The size of each performance group is a percentage of the total class size, and it is configurable.
So, for example, if the high-performers group is defined as 10 percent, and 100 students
complete the assignment, the high-performers group consists of the 10 students who did the best.

You manually define the size of the high- and low-performers groups using the Performance
Groups tab. If you configure these two groups so that together they contain less than 100 percent
of the entire class, the system creates and automatically determines the size of a middle-
performers group. These size definitions are used throughout the course context -- not on an
assignment-by-assignment basis.

The default sizes are:
 High: 25%
 Middle: 50%
 Low: 25%

Difficulty Rating

The difficulty rating is a number between 0 and 1 that reflects the percentage of students who
answered the question incorrectly. The higher the difficulty rating, the harder the question was.
You can configure the system to display a warning if any question is too easy (using the Low
Difficulty Warning field) or too difficult (using the High Difficulty Warning field).

Discrimination Index

The discrimination index is a number between -1 and 1 that tells you how effective a question
was at distinguishing between high and low performers. The closer the number is to 1, the better
the question was at making this distinction.

The discrimination index is the difference between the percentage of high performers who got a
question right and the percentage of low performers who got it right. A negative discrimination
index is problematic because it means that more low performers than high performers answered
correctly.

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Distractor performance
A distractor is an incorrect option in a multiple-choice answer set. The percentage of students
who choose a particular distractor is its distractor performance.
Ideally, you want a question’s distractors to be chosen with equal, or close-to-equal, frequency.
For this reason, you can configure the system to warn you if there is a large disparity among the
distractor performances for the various incorrect options.
For example, suppose you set the Poor Distractor Performance Warning to 20 percent. In this
case, if 20 percent of students choose the first distractor, and 40 percent choose another
distractor, the system will display a warning.

Manually Changing a Student’s Grade

1. Click on “Gradebook” in the sidebar.

2. Click on the student’s
name.

3. Click on the assignment.

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4. Click “Add a bonus”.

5. Type in the number of points you want to increase the grade by and click the “Save”
button.

The score is updated.

Allowing Individual Students to Retake a Test

1. Click on the “Coursework” link in the sidebar.

2. Click on the name of the Assignment.

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3. Click on the name of the student.

4. In this instance Harold has not taken the test yet. Here is where you can
a. Give an individual student more time than others (ADA students) by clicking on
the “Personal time limit” link.
b. Close the assignment for this specific student.
c. Grant this student a retake.

d. View the student’s detailed history for this specific assignment.

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Viewing a Student’s Test

There might be times you would want to look at a specific students’ test. To do this:
1. Click on the “Coursework” link in the sidebar.

2. Click on the name of the Assignment.
3. Click on the Student’s

name.

4. At the bottom of the page you will see a section that lists the questions the student had. If
they were allowed to take the test more than once, that will be visible also.

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If you click the “Expand question and response” link, you will be able to see the entire
question with its answers.

Deleting an Assignment in the Gradebook

1. Go to your Faculty tab in myTC and open up the class you want to work on in the Jenzabar
LMS.
2. Go to the Coursework link.

3. Click on the Edit icon to the far right of the assignment name.

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4. Click on the link at the bottom right of the page.

5. Click the OK button if you are sure you want to
delete the assignment.

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Lesson 9

In this lesson you will learn how to:
 create an assignment using the Basic format.
 create an assignment using the File Upload format.

How to Create an Assignment using “The Basic Format”

1. Click on Coursework.

2. Click on .

3. Choose The Basic Format.

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4. This format is actually a place holder in the Gradebook for you to manually enter a
grade for an assignment you have students complete and then manually grade.

5. Step One: General Assignment Information
a. Give the assignment a name
b. Choose the Type of assignment category the assignment will fall under
c. Assign a due date. You can also set the time of day as well as show the date in the
course calendar
d. Choose Now in the Open section
e. You are able to show the grade to the student as soon as the grade is available or
click the drop-down arrow and choose as soon as the grade is available and the
due date is past. If you would like to show the class average to the students, just
check the Show the class average to all students box.

You can skip steps 2 and 3 and simply click the Save your new assignment button.

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Creating an Assignment using the “File Upload” Format

1. Click on Coursework .

2. Click

3. Choose The File Upload
format

4. Step One: General Assignment Information
a. Give the test or quiz a name
b. Choose the Type of assignment category the assignment will fall under
c. Assign a due date. You can also set the time of day as well as show the date in the
course calendar
d. The Open category lets you set a date on which the assignment will open as well
as show the time of day you want the test to become visible to the student. You
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can choose to display the quiz to the students before it is opened. This does not let
them complete the assignment, it just shows them the name of it.
e. You are able to show the grade to the student as soon as the grade is available or
click the drop-down arrow and choose “as soon as the grade is available and the
due date is past”. If you would like to show the class average to the students, just
check the “Show the class average to all students” box.

5. Step Two: Uploaded Assignment Options
a. Determine the number of files required to complete the assignment
b. Determine the number of files to accept from each student for the assignment

6. Step 3: Instructions & Files
a. The first box is a Description box: The description is an (optional) concise
introduction to the assignment. It is shown in the students' assignment list, so it
shouldn't be long. The description is shown at all times that the assignment is
visible.
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b. The second box is an Instructions box: The instructions are an (optional)

description of what your expectations are for the assignment and how your

students should complete it. The instructions are only shown when the assignment

is open and able to be worked on.

c. There is also a link that allows you to add information you might

want a student to read before taking the test or quiz.

7. Click the Save your assignment button when finished.

8. When the student clicks on his/her

Coursework link, there will be a list of
assignments for him/her to choose from.
In this example I saved the assignment as
“Class Project 1”.

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9. The student clicks on the title and a
page opens that will allow them to
upload the file.

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Lesson 10

In this lesson you will learn how to:
 create a post in the News and Announcements portlet.
 create a non-graded forum.
 create a graded forum.
 use the forum portlet to communicate with an individual or group in order to keep a
record of the communication saved within the course.

Adding a Post in “News and Announcements”

1. Click on News and Announcements.

2. Click .

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3. Under the Content tab, type in a Headline and then the announcement or news you wish
to convey.

4. Click on the Options tab.
a. Place a check mark in the Enable Comments mark if you want the viewers to be
able to post comments to your message.
b. Place a check mark in the “Include your name as the author” if you wish.
c. Under “Show To”, the easiest thing to do is place a check mark in the “All Users
in (name of class) box.
d. Start: You can display immediately or include a date for the post to begin
displaying.
e. End: Choose “Keep in Archive”, or include a date to delete the message.
f. Cross Post: You can choose other classes for the post to display in.
g. You can preview your post by clicking the “Preview” button.
h. Click the Save button.

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5. Here is the student view when completed.

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Adding a Forum that is Not to be Graded

1. Click on the Discussion Forum link in the light blue sidebar.

2. This is what you see the first time you land on the Discussion Forum page:
a. A “Search” box
b. A box with several items that allow you to do specific things to a post
c. A box that lists recent posts
d. The bottom table will list the Category and Forum Topic. The page has a default
Open Discussion topic already populated in the General category.
e. At the very bottom is a legend of what the differing colored folders mean.

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3. You may use the General Category and Open Discussion topic if you wish, or you can

change the name to another category or topic. You do this by clicking on the Edit
Forum icon found in box “b” above. The edit page is shown below.

a. Place a check mark in this box if you want to allow student to post to some topics

anonymously. Students must be told which forum you wish them to post
anonymously in because they must put a check mark in a “Post Anonymously”
box when they post their response. You must put a check in the “Allow users to
post messages anonymously” box and the student will always get the option box

in all forums.

b. You can “Add a Category” if you wish by clicking on this link .

c. You are able to edit the “General” title to this category or completely delete the
“General” category.

d. To add a new post, just click on the icon. Once you do that, you
will be taken to the “Adding a Topic” page.

(a) Topic Name: Type in the title of your forum

(b) Topic Description: Type in the body of your forum

(c) Activation: Choose your Start and End dates and times

(d) New Content: Choose whether you want to students to be able to add Posts

and replies, add Posts only, or Reply only to your post.

(e) Access: Choose whether you want to make the post available to all users and

guests or restrict access. If you want to restrict access, you will be given a list to

choose who you want to see the forum.

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(f) Restrictions: Make your choice. If you do not want students to change their
posts once they have submitted it, be sure to check the “Don’t allow changes” box
(g) Moderation: Make your choice
(h) Click the Save Topic button.

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4. In the screenshot below, I have added a forum that I have restricted so that students only
can post to the question. This is a sample enrollment verification activity that I only
included two questions in.

Here is what the student sees when he/she is about to post:

5. After a student has posted, you will see

the changes when you go back to the
“Discussion Forum” link in the sidebar.

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6. Here is what you see when you are looking at a single student’s response:

**Important Note: When you add a forum through the “Discussion Forum” link in the
sidebar, it does NOT put the forum in the “Coursework” or “Gradebook” portlets. If you
want to add a forum to be graded (you have to hand grade and enter grades manually) you
need to “Add an Assignment” in the “Coursework” portlet and choose the “Forum”
format.

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Adding a Forum to be Graded Through the “Coursework” Portlet

You must create the forum within the “Discussion Forum” portlet as well as in the Coursework
portlet

1. Click on Coursework in the sidebar.

2. Choose .

3. Choose The Forum Format.

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4. Step One: General Assignment Information - This information is the same as it is for any
of your assignments.
a. Name: Type in the forum name
b. Unit: Choose the Unit/Week in the drop-down box the forum correlates to.
c. Type: In the first box choose from Required, Extra Credit, or Optional. In the
second box choose the Category you want the forum to correlate to.
d. Post due date: (Optional)
e. Due Date: Choose your date. Notice that the time is set for PM. Be sure to change
that if need be. Place a check in the box if you want to show the due date in the
course calendar.
f. Open: Choose from Now, Later, or On.
g. Grading: If you are grading the assignment for a point value, leave this box at
“Graded”. In the Points box, include the total number of points the assignment is
worth.
h. Show Grade: You have two choices (1) As soon as grade is available or (2) As
soon as grade is available, and due date has passed. You can choose to show the
class average to all students if you wish by checking the box in front of the
statement.
i. Which discussion topic do you want to grade student work in?: Choose the
Category and Forum topic from their corresponding drop-down boxes.

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5. Step 2: Forums Assignment Options
a. Settings for the Open Discussion discussion topic: You have 4 options you can
choose from here.
b. Specific requirements for this assignment: You can choose whether you want the
student to make at least one post as well as set a minimum word length for the
post. You can also set the number of replies you wish the student to make.

6. Step 3: Instructions and files
a. Description: The description is an (optional) concise introduction to the
assignment. It is shown in the students' assignment list, so it shouldn't be long.
The description is shown at all times that the assignment is visible.
b. Instructions: The instructions are an (optional) description of what your
expectations are for the assignment and how your students should complete it.
The instructions are only shown when the assignment is open and able to be
worked on. This is where you type in your forum question.

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c. You can also add files if you wish by clicking the link. If you

choose to add a file, the Upload a File box appears. Click the Choose File button

and you will be taken to the MoxieManager. Choose a file from the ones listed,

or upload a new file and choose it by clicking the Insert button.

The Upload a File box reappears. Type in a
label and description for the file if you
wish. Click the Add File button.

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7. You are now back to the page where you are creating your forum. Click the Save your
new assignment button.

8. You are now back to your Coursework page and you can see the forum listed.

9. To grade the Forum, click on the name and a page appears that lists Student Results. A
list of your students comes up.

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10. Click on the student’s name and you will see this page.
When you click on the forum name, you will see the student’s post.
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I suggest that you keep a list of the students’ names and pencil in a grade you wish to
give each student. You can then go back to the Gradebook and enter grades manually.
You can also go back to Coursework; click on the name of the discussion; add a grade
manually.

Communication with Students

This section is for faculty members who wish to communicate with students through the
eLearning LMS and not strictly through email. eLearning does not have a messaging system like
Moodle does, so this is a work-around that enables the instructor and student to communicate
within eLearning Forums privately.

1. Click on the Discussion Forum link in the sidebar.

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2. Click on the link.

3.Click on the link.

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4. a. Give the category the name “Communication between Professor and Student(s).”
b. Type in a “Category Description” something similar to: This is where you can ask
questions about the course or an individual assignment. Please read the questions and
answers in this forum before you post a question. Someone else might have already
posted the same question and received an answer. This should save you some time.
c. Leave the Topic Ordering Method and Pruning alone.
d. Access: Choose “Restricted access – available only to:” and put a check in both
Faculty and Students boxes. Click the “Save Category” button when finished.

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5. You now need to add a forum for students to communicate with you through. Click on

the link under the Communication between Instructor and Student
category.

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6. a. Topic Name: use “Ask the Professor”
b. Topic Description: use “To send me a message, just click on the “Add a Post” button,
type in a subject, and then type your message in the box. You can preview your post
before you Submit it if you wish. Don’t forget to submit it after previewing.”
c. Activation: Leave Start and End at “No end date”.
d. New Content: Leave at “Posts and replies”.
e. Access: Choose “Restricted access – available only to:” and put a check in both
Faculty and Students boxes.
f. Restrictions: Click the “Private” radio button and put a check in the “Don’t allow
changes” box.
g. Click the “Save Topic” button.

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7. This is what the students will see under the Discussion Forum link.

The topic is Private, so the students will not see any questions or comments posted by
other students, nor will they be able to see replies you have sent to others.
8. When a student asks a question, it will show up in the Communication between
Instructor and Student category to the right of the Send a Message to the Professor
topic.

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9. Click on the discussion sent by the student and you will see the question sent. To reply,

just click on the button in the top right corner.

Type in your reply and click the Submit button at the bottom.

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10. This is what the students receive on their end:

You have just set up a topic in the Discussion Forum that allows students to ask questions that
will not be seen by anyone other than the student and you. You now need to set up a forum that
allows you to send private messages to individual students.

1. Click on the Discussion Forum link in the sidebar.

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2. Click on the link.

3. You now need to add a forum for that will allow you to send a message to individual

students. Click on the link under the Communication between Instructor
and Student category.

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4. a. Topic Name: type in a topic
b. Topic Description: type in your message to the student(s)
c. Activation: set a Start and End date
d. New Content: leave at “Posts and replies”
e. Access: Choose “Restricted access – available only to:” When you do this, a box will
appear that has two heads at the top left and the link “Add Individual Users”. Click that
link. A box entitled “All Users” appears. You can use the search function to select the
student(s) you wish to send a message to. Click the “Add” button to send the name to the
“Selected Users” side. Click the “OK” button when finished choosing names.

f. Restrictions: Choose “Private” and put a check mark in the “Don’t allow changes” box

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g. Click the “Save Topic” button.

Your message has been
sent as a “Private
Topic” under the
“Communication
between Instructor and
Student” category.
As long as you do not delete any of the posts, they will be available for reference if
you need them.

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Lesson 11

In this lesson you will learn how to:
 Embed a video in your course.
 Embed audio in your course.
 Add a picture to a page in your course.

Adding Video to Your Course

Jenzabar does not provide hosting of video within the eLearning LMS. If you want to make your
own video, you must have it hosted on a third-party server such as YouTube. If you are linking
to video that has already been created, all you have to do is enter an embed code.
If you do not have a YouTube account, please watch this short video on how to create one.
Embedding a Video from YouTube

1. Go to the video you
want to use for your
class and click on the
Share link.

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2. Click on the Embed
link.

3. An Embed code will appear in a box below the word Embed. Make sure you highlight all
of the code (Control A), right-click your mouse and copy (Control C).

You are now ready to add the embed code into your class. You will need to go to your class page
and create a Free-form Content page that will hold your videos. Each Free-form Content page
can hold up to ten links to videos. If you have more than ten, you can create another page in the
same manner as the first.

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4. Go to your class page and click on the link in the side bar.

5. Choose “Free-form Content”.
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6. Change the name of the
page to “Videos”, or
whatever you would
like. Click on the
link.

7. Rename the page and click the “Use this name” button.

8. Go back to your class page by clicking on the “bread crumb”.

9. Click on the “Videos” link in the sidebar.

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10. Click on “Create Content”.

11. Place a check mark in the box in front of “Display a header for this element with the
following text” and type in the name of your video in the “Header Text” box.

12. Click on the located in the Text editor.

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13. Paste the embed code from
YouTube in the “Source code”
box that appears and then click
.

14. Sometimes nothing will show up
in the Text box, and at other
times a grey box will appear. Just
click the Save button at the
bottom.

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15. Your video will appear in the Video page. To add another video, or to edit/delete this

one, click on the link.

16. Choose , and repeat steps 11 through 14 above.

If you want to add video from a repository such as Films on Demand, find the embed code and
follow steps 10 through 14 above.

Always let the student know where to find the videos when constructing your Course Organizer
information about the unit, topic, or week you are wanting them to view it in.

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Adding a Video in the Course Organizer

If you have just one or two videos for your unit, topic, or week, you can include them in the
section below the Lesson Number and Course Calendar.

1. Click on the Course Organizer in the sidebar.

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2. Choose the unit, topic, or week you want to add the video to by clicking on the drop-
down box and clicking on the one you are adding the video to.

3. Click on the Edit this content link.

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