Tally Prime

Prepared by – Babloo Sir (8368894657)

Ledger-Group Description

Tally Prime

Sno Ledger (Meaning) Group Side

1 Carriage ¼ ढुलाई ½ Direct Expenses Dr.
Dr.
2 Carriage Inward / Carriage ¼ माल भाड़ा ½ Direct Expenses
on Purchase Dr.
Dr.
3 Custom Duty Of Import ¼ आयात कस्टम ड्यूटी ½ Direct Expenses Dr.
4 Dock Charge (Inward) ¼ बंदरगाह शुल्क ½ Direct Expenses Dr.

5 Factory Duty ¼ फै क्टरी शुल्क ½ Direct Expenses Dr.
Dr.
6 Factory Expenses & ¼ फै क्टर ी खर्च और बीमा ½ Direct Expenses Dr.
Insurance Dr.
Dr.
7 Freight Inward ¼ माल का भाड़ा ½ Direct Expenses Dr.
Dr.
8 Fuel, Heating & Lighting ¼ ईधं न , रौशनी , ताप ½ Direct Expenses Dr.
9 Gas, Water & Oil ¼ गैस , पानी और तेल ½ Direct Expenses Dr.
10 Grease ¼ रोग़न ½ Direct Expenses Dr.
11 Manufacturing Exp. ¼उत्पादन खर्च ½ Direct Expenses Dr.
12 Motive Power, Coal ¼ विद् युत , कोयला ½ Direct Expenses Dr.
13 Royalty Based On Product ¼ उत्पाद के आधार पर रॉयल्टी ½ Direct Expenses Dr.
14 Wages ¼ मजदू री ½ Direct Expenses Dr.
15 Advertisement ¼ विज्ञापन ½ Indirect Expenses Dr.

16 Audit Fees ¼ लेखा पररक्षण शुल्क ½ Indirect Expenses Dr.
Dr.
17 Bad Debts ¼ पैसे का न वमल पाना ½ Indirect Expenses Dr.
Dr.
18 Bank Charges ¼ बंैक शुल्क ½ Indirect Expenses Dr.
Dr.
19 Boxes & Labels ¼ विब्बा ि् नामपत्र ½ Indirect Expenses Dr.
Dr.
20 Brokerage ¼ दलाली ½ Indirect Expenses Dr.
Dr.
21 Carriage Outward / ¼ जाने का माल भाड़ा ½ Indirect Expenses Dr.
Carriage on sales Dr.
Dr.
22 Commission ¼ कमीशन ½ Indirect Expenses

23 Conveyance Expenses ¼ िाहन खर्च ½ Indirect Expenses

24 Depreciation ¼ मूल्य ह्रास ½ Indirect Expenses

25 Discount ¼ बट्टा ½ Indirect Expenses

26 Discount On Debtors ¼ देनदारों को छू ट देना ½ Indirect Expenses

27 Distributive Expenses ¼ वितररत खर्च ½ Indirect Expenses

28 Entertainment Expenses ¼ मनोरंजन खर्च ½ Indirect Expenses

29 Establishment Expenses ¼ संस्थापन खर्च ½ Indirect Expenses

30 Export Duty ¼ वनयाचत शुल्क ½ Indirect Expenses

31 Freight Outward ¼ जाने का माल का भाड़ा ½ Indirect Expenses

32 General Expenses ¼ सामान्य खर्े ½ Indirect Expenses

33 Insurance ¼ बीमा ½ Indirect Expenses

34 Interest ¼ ब्याज देना ½ Indirect Expenses

Page 1

Prepared by – Babloo Sir (8368894657)

35 Interest on Capital ¼ पंूजी पर ब्याज देना ½ Indirect Expenses Dr.
36 Legal Charge & Law fess ¼ कानूनी प्रभार शुल्क ½ Indirect Expenses Dr.
37 License Fess ¼ लाइसेंस शुल्क ½ Indirect Expenses Dr.
38 Loss Theft By Fire ¼ आग या र्ोरी से नुकसान½ Indirect Expenses Dr.
39 Office Expenses ¼ कायाचलय का खर्ाच ½ Indirect Expenses Dr.
40 Office Lighting ¼ कायाचलय विद् युत खर्च ½ Indirect Expenses Dr.
41 Packing Expense ¼ पैवकं ग खर्च ½ Indirect Expenses Dr.
42 Postage & Telegram ¼ िाक-व्यय ½ Indirect Expenses Dr.
43 Printing ¼ छपाई ½ Indirect Expenses Dr.
44 Provisional for Bad ¼ िू बे ऋणों वलए प्रािधान ¼नया Indirect Expenses Dr.
/ पुराना½½
debts(New/Old) ¼ वकराए , दरें और कर ½ Indirect Expenses Dr.
45 Rent, Rates & Taxes ¼ मरम्मत और निीकरण ½ Indirect Expenses Dr.
46 Repair & Renewals ¼ िेतन ½ Indirect Expenses Dr.
47 Salary ¼ लेटर पेपर ½ Indirect Expenses Dr.
48 Stationary ¼ विविध खर्च ½ Indirect Expenses Dr.
49 Sundry Expenses ¼ टेलीफोन व्यय ½ Indirect Expenses Dr.
50 Telephone Exp ¼ व्यापार व्यय ½ Indirect Expenses Dr.
51 Trade Exp ¼ यात्रा खर्च ½ Indirect Expenses Dr.
52 Travelling Expenses ¼ पैसे का पुनः वमल जाना ½ Indirect Income Cr.
53 Bad Debts Received ¼ कमीशन प्राप्त होना ½ Indirect Income Cr.
54 Commission (Cr) ¼ प्राप्त बट्टा ½ Indirect Income Cr.
55 Discount (Cr) ¼ लेनदारों से छू ट वमलना ½ Indirect Income Cr.
56 Discount On creditors ¼ ब्याज प्राप्त होना ½ Indirect Income Cr.
57 Interest (Cr) ¼ आहरण पर ब्याज ½ Indirect Income Cr.
58 Interest on drawing ¼ ब्याज प्राप्त वकया½ Indirect Income Cr.
59 Interest Received ¼ वकराया वमलना ½ Indirect Income Cr.
60 Rent Received ¼ व्यापार-वर्ह्न ½ Fixed Assets Dr.
61 Brand ¼ इमारत ½ Fixed Assets Dr.
62 Building ¼ कारोबार पररसर ½ Fixed Assets Dr.
63 Business Premises ¼ पट्टेदारी ½ Fixed Assets Dr.
64 Freehold / lease Hold
¼ भूवम ½ Fixed Assets Dr.
Hand ¼ मशीनरी ½ Fixed Assets Dr.
65 Land ¼ मोटर गाड़ी ½ Fixed Assets Dr.
66 Machinery ¼ कायाचलय फनीर्र ½ Fixed Assets Dr.
67 Motor Vehicle ¼ लाइसंेस ½ Fixed Assets Dr.
68 Office Furniture & Fitting ¼ कारख़ाना ½ Fixed Assets Dr.
69 Patents ¼ उपकरण / कायाचलय Fixed Assets Dr.
70 Plant उपकरण ½
71 Tools/ Office Equipment’s ¼ बैंक मंे नकदी ½ Bank Account Dr.
¼ रोकड़ शेष ½ Cash In Hand Dr.
72 Bank / Cash at Bank
73 Cash / Cash In Hand

Page 2

Prepared by – Babloo Sir (8368894657)

74 Bank Overdraft ¼ बंैक द्वारा उधारी जारी करना Bank O/D Account Cr
½
75 Capital ¼ पंूजी ½ Capital Account Cr
76 Drawings ¼ पूंजी मंे से पैसा वनकालना ½ Capital Account Dr.
77 Purchase ¼ खरीदारी ½ Purchase Account Dr.
78 Purchase Return /Return ¼ खरीदारी िापसी ½ Purchase Account Cr

Outward ¼ वबक्री ½ Sales Account Cr
79 Sales ¼ वबक्री िापसी ½ Sales Account Dr.
80 Sales Return / Return
¼ शुरुआती स्टॉक ½ Stock-In-Hand Dr.
Inward ¼ अंवतम स्टॉक ½ Entry with Op. Stock Dr.
81 Stock Opening ¼ प्राप्य वबल ½ Current Assets Dr.
82 Stock Closing ¼ साख½ Current Assets Dr.
83 Bills Receivable (BR) ¼ शेष आय ½ Current Assets Dr.
84 Goodwill ¼ पूिचदात खर्च ½ Current Assets Dr.
85 Outstanding Income ¼ शेष खर्च ½ Current Liabilities Cr
86 Prepaid Expenses ¼ देय वबल ½ Current Liability Cr
87 Outstanding Expenses ¼ पूिचदात आय ½ Current Liability Cr
88 Bills Payable (BP) ¼ ऋण ½ Loans (Advance Assets) Dr.
89 Prepaid Income ¼ ऋण ½ Loans (Liability) Cr
90 Loans (Dr.) ¼ ड्यूटी एं ि टैक्स ½ Duties & Taxes Cr
91 Loans (Cr) ¼ सुरवक्षत कोष ½ Reserve & Surplus Cr
92 GST (CGST – SGST – IGST) ¼ वनिेश ½ Investment Dr.
93 Reserve Fund ¼ विविध/ कु ल लेनदार ½ Sundry Creditors Cr
94 Investment ¼ विविध/ कु ल देनदार ½ Sundry Debtors Dr.
95 Sundry Creditors
96 Sundry Debtors

Page 3

Prepared by – Babloo Sir (8368894657)

Company Info.
TALLY PRIME

Basic Introduction (How to create Company/ Shut / Select / Group wise / backup and Restore)
Manage - If not show Manage Screen, Press Alt +K

New company Creation

• Goto Create Option

Modify in Existing Company (F3)

• Press Enter on Alter, Select Company to Modify

Open Existing Company or (Press Alt+F3)

• Press Enter on Select

Shut/Close Open Company (Ctrl + F3)

• Press Enter on Shut

Change in Open/Existing Company (F3)

• Press Enter on Change

Page 4

Prepared by – Babloo Sir (8368894657)

Save Multiple Company Group (F3 for Select Company from Gateway of tally)

• Press Enter on Create Group Company, Select Member Company for add

Change or Apply Password in Company

• Press Enter on change Tally Vault

Split Company Data

• We can Split Company Data using this command (After date apply, Data Split in other
company with same previous name with date.)

Send Data in Pen-Drive or Floppy disk Drive (Backup)

• Press Enter on Backup and select company, which you want to save in other drive

Save data from Pen Drive into Tally (Restore)

• Press Enter on Restore and select company from pen drive and pass the Details.

Note -

• If multiple company names are same, we should remember the company
number.

• If We want to create Group of Multiple company (Firstly we open company
which we want to add in Group)

Page 5

Prepared by – Babloo Sir (8368894657)

PROFIT & Loss Account and Balance Sheet
Tally Prime

What is Profit & Loss Account and Balance Sheet?

Profit and Loss statement (P&L), is a financial report that shows a company's revenues and expenses
over a given period of time, Company time period between 1st April for Present Year upto 31st March for
next Year.

Balance Sheet is a statement of the financial position of a business which states the assets, liabilities,
and owners' Capital at a particular point in time. In other words, the balance sheet illustrates business's
net worth.

• Major Key Points
o How to create Ledger Entry and check P&L A/c and Balance Sheet
o How to Delete and Modify in Ledger
o How to check Trial Balance
o Short cut keys for Modify Ledger / Delete Ledger or Details Ledger

How to do P&L Question in Tally just follows below rules
 Create New company
 Set features Maintain Inventory – ‘No’

 Gateway of Tally→ Create → Ledger

Insert all Ledgers which are given in question with Correct Group and Amount

Page 6

Prepared by – Babloo Sir (8368894657)

 Gateway of Tally→ Profit & Loss A/c → Press (Alt + F2) changer period in 1 year.
 Gateway of Tally→ Balance sheet → Press (Alt + F2) changer period in 1 year

Note (Remember these points otherwise P&L or Balance sheet Invalid)

▪ Purchase Return or Return outward is same → Purchase A/c →Cr.

▪ Sales Return or Return Inward is same → Sales A/c →Dr.

▪ Drawing or Proprietor Drawing is same → Capital A/c →Dr.

▪ Closing stock Entry must be define with opening stock, Press Esc Key for Ledger screen
and from Gateway of Tally press Enter on Alter then Enter on Ledger Select opening
Stock then Press 5 times enter (insert closing date e.g. 31-3-2021) and Fill Closing Stock
amount (e.g. 7000) press 4 times enter for save

If Some Mistake in amount or Group Maintain, then

Gateway of Tally → Charts of Accounts → Ledger → Press Alt+H Key (for Change View) – Enter
on Multi Alter → All Items,

Page 7

Prepared by – Babloo Sir (8368894657)

Enter Correct Amount or Group in wrong entry then. Press (ctrl + A) to save or accept changes
you change in ledger alter otherwise entry Not Save or Change.

Practical Example
Prepare the Trading & Profit and Loss A/C or Balance sheet as on 31stMar2020.

Particular Rs. Particular Rs.
Capital 3,600 Salaries 600
Machinery General expenses 200
Sales 700 Rent 500
Purchase 8,200 Return outward
Sales return 4,000 Debtor 50
Stock 1-4-2019 Cash 3,000
Drawing 100 Carriage on sales
Wages 1,000 Advertisement 400
Carriage inward Creditor 200
400 Closing Stock 200
1,000 500
2000
50

(Ans. G.P → 4,100, N.P → 2,400, Balance Sheet →6,100)

Practice Question
Q –1 Prepare the Trading A/c for the transaction given below calculate Gross Profit.

Opening stock 2,000 Purchase return 500
Purchase 4,500 Closing stock 1200
Sales Return 1,000 Grease
Sales 9,000 Dock Charges 400
300
Ans. (G.P →Rs. 2,500)

Q-2 Prepare the Trading A/c for the transaction given below calculate Gross Profit.

Opening stock 9,000 Carriage on Purchase 3,000

Closing Stock 18,000 Factory rent 9,000

Purchase 10,00,000 Sales 7,00,000

Manufacture Exp. 10,000

Ans. (Gross .Loss →Rs. 3, 13,000)

Page 8

Prepared by – Babloo Sir (8368894657)

Q-3 Prepare Trading & Profit and Loss A/c or Balance sheet.

Debit Balance 2,500 Rent 450
2,700 Carriage Outward 200
Machinery Carriage 150
Debtor 900
Drawing 9,500 Credit Balance 10,000
Purchase 1,400
5,000 Capital A/c
Wages 1,500 Creditor 14,500
Bank 2,000 Sales 300
Stock 1, April 1,000 Stock 31,March
Furniture

(Ans. G.L → 1,850, N.L → 2,500, Balance Sheet →10,500)

Q-4 Prepare Trading & Profit and Loss A/c or Balance Sheet.

Sales 92,000 Postage & Telegram 620
Purchase 68,300 Sundry Expenses
Return inward Bad debts 900
Return outward 1,300 Debtor 400
Stock opening 2,200 Creditor 22,000
Carriage inward 17,600 Loan (Cr) 12,800
Rent, rates & Taxes 2,400 Capital 5,000
Discount 2,200 Drawing 52,500
Printing 3,750 Business Premises 1,910
Insurance Office furniture 39,000
Travelling expenses 720 Closing Stock 1,500
500 24,000
1,400

(Ans. G.P → 28,600, N.P → 18,110, Balance Sheet →86,500)

Q –5 from the following data prepare Final A/c of Mr Karan Verma at the year 2017
Salary Rs 5,400, insurance Rs 2,500, cash Rs 400, Purchase Rs84170, Rent (Cr.) 3,150

Drawing Rs 2,100, B.P Rs 3,900, Debtor Rs 38,080, Stock Opening Rs 29,500, Bank overdraft Rs

9,700, Carriage Rs 2,200, Creditor Rs 4,200, Trade Exp Rs 4,900, Sales Return Rs 4,700, Machinery

Rs 12,000, Wages Rs 45,000, Sales Rs 1, 47,200, Purchase Return Rs 3,900, Capital Rs 58,900,

Closing Stock Rs 36,200
(Ans. G.P → 21,730, N.P → 12,080, Balance Sheet →86,680)

Page 9

Prepared by – Babloo Sir (8368894657)

Q-6 Prepare Trading & Profit and Loss A/c or Balance Sheet.

Amount (Dr.) Amount (Cr.)
70,000
Debtor & Creditor 15,000
2,50,000
Opening Stock 50,000 6,000

Land & building 1,57,000 40,000

Capital & Drawing 20,000 1,70,000

Rent Received & Office Exp 25,000

Cash in Hand 16,000

Cash at Bank 40,000

Wages 30,000

B/P & B/R 20,000

Bed debts 25,000

Interest 2,000

Repair & Renewal 3,000

Sales & Purchase 1,00,000

Furniture & Fixture 15,000

Depreciation 10,000

Rates & Taxes 8,000

Closing Stock 1,00,000

(Ans. G.P → 90,000, N.P → 23,000, Balance Sheet →3, 63,000)

Q-7 Prepare the Trading & Profit and Loss A/C or Balance sheet as on 31st Mar 2020

Particular Rs. Particular Rs.
Opening Stock 2,40,000 Dock charges 4500
Purchases 4,56,000 Return inward 20,000
Sales 24,50,000 Creditor 86,500
Rent 1,20,000 Bed Debts Received 12,000
Outstanding income Cash 57,000
Petty-cash 45,600 Return outward 43,000
Carriage inward 24,000 HDFC Bank 3,50,000
Investment Loan (Dr.) 24,500
Furniture 7,000 Bills Payable 49,000
Bills Receivable 4,50,000 Drawing 16,900
Capital 2,30,000 Reserve fund 30,000
Commission 1,25,000 Electric bill 67,000
8,40,000

70,000

Page 10

Prepared by – Babloo Sir (8368894657)

Salary 11,45,000 Bonus 37,000
Transport charges 21,000 Closing Stock 1,20,000

(Ans. G.P →18,85,500, N.P → 4,37,500, Balance Sheet →14,26,100)

(Test Question)

Q-8 Prepare the Trading & Profit and Loss A/C or Balance sheet as on 31stMar 2020

Opening Stock 45,300
Purchases 1,45,000
Gas & Oil
Commission Received 800
Furniture 56,000
Interest Received 71,300
Custom Duty of Import 31,200
Return Outward
Rent Paid 5,000
Plant & Machinery 4,210
Audit charges 80,000
Packaging charges 1,12,000
Motive power 17,000
Sales 1,900
Export Duty 8,000
Bank charges 3,45,000
Royalty 6,250
Sales Return
Manufacture Expenses 700
Entertainment Expenses 19,200
Law Fees 49,000
Freight 14,500

4,500
7,600
1,700

Page 11

Prepared by – Babloo Sir (8368894657)

Bad Debts 2,340
Interest on Drawing 9,000
Capital 8,20,100
Bank 6,00,000
Loan (Cr.) 3,00,000
Drawing 75,000
Bills Receivable 25,210
Motor Vehicle 90,000
Cash 1,50,000
Prepaid Expenses 40,000
Creditor 20,700
Debtors 32,810
Bank Overdraft 18,900
Closing Stock 82,300

(Ans. G.P → 1, 43,010 / N.P →1,18,920, Balance Sheet →12,03,620)

Page 12

Prepared by – Babloo Sir (8368894657)

Solution - Profit & Loss and Balance Sheet

Example: Solution – (How to Pass Ledger)
Note– Closing Stock not show because it passes with opening stock
Gateway of Tally– Chart of Accounts – Ledger – (ALT + H) - Multi Create / Multi Alter –

If All Entry Done correctly – Back to Gateway of Tally - (Report) - Profit and Loss A/c – Press Enter
• Press F2 in Profit and loss for show closing stock amount
• Press Alt + F1 to show all ledger Entry in Details

• Balance Sheet – Alt+F1 for Details

Page 13

Prepared by – Babloo Sir (8368894657)
Q-2 Solution – (How to Pass Ledger)
Note – Closing Stock not show because it passes with opening stock
Gateway of Tally– Chart of Accounts – Ledger – (ALT + H) - Multi Create / Multi Alter –

If All Entry Done correctly – Back to Gateway of Tally - (Report) - Profit and Loss A/c – Press Enter
• Press F2 in Profit and loss for show closing stock amount
• Press Alt + F1 to show all ledger Entry in Details

Q-2 Solution – (How to Pass Ledger)
Note – Closing Stock not show because it passes with opening stock
Gateway of Tally– Chart of Accounts – Ledger – (ALT + H) - Multi Create / Multi Alter –

If All Entry Done correctly – Back to Gateway of Tally - (Report) - Profit and Loss A/c – Press Enter
• Press F2 in Profit and loss for show closing stock amount
• Press Alt + F1 to show all ledger Entry in Details

Page 14

Prepared by – Babloo Sir (8368894657)

Q-3 Solution
Note – Closing Stock not show because it passes with opening stock
Gateway of Tally– Chart of Accounts – Ledger – (ALT + H) - Multi Create / Multi Alter –

If All Entry Done correctly – Back to Gateway of Tally - (Report) - Profit and Loss A/c – Press Enter
• Press F2 in Profit and loss for show closing stock amount
• Press Alt + F1 for Details All Ledger

Page 15

Prepared by – Babloo Sir (8368894657)
Back to Gateway of Tally - (Report) – Balance Sheet – Press Enter

• Press F2 for Data Change and Alt + F1 for Details of transaction

Q-4 Solution
Note – Closing Stock not show because it pass with opening stock
Gateway of Tally– Chart of Accounts – Ledger – (ALT + H ) - Multi Create / Multi Alter –

If All Entry Done correctly – Back to Gateway of Tally - (Report) - Profit and Loss A/c – Press Enter
• Press F2 in Profit and loss for show closing stock amount
• Press Alt + F1 for Details

Page 16

Prepared by – Babloo Sir (8368894657)
Back to Gateway of Tally - (Report) – Balance Sheet – Press Enter

• Press F2 for Data Change and Alt + F1 for Details of transaction

Q-5 Solution
Note – Closing Stock not show because it pass with opening stock
Gateway of Tally– Chart of Accounts – Ledger – (ALT + H ) - Multi Create / Multi Alter –

If All Entry Done correctly – Back to Gateway of Tally - (Report) - Profit and Loss A/c – Press Enter
• Press F2 in Profit and loss for show closing stock amount, Press Alt + F1 for Details

Page 17

Prepared by – Babloo Sir (8368894657)
Back to Gateway of Tally - (Report) – Balance Sheet – Press Enter

• Press F2 for Data Change and Alt + F1 for Details of transaction

Q-6 Solution
Note – Closing Stock not show because it pass with opening stock
Gateway of Tally– Chart of Accounts – Ledger – (ALT + H ) - Multi Create / Multi Alter –

If All Entry Done correctly – Back to Gateway of Tally - (Report) - Profit and Loss A/c – Press Enter
• Press F2 in Profit and loss for show closing stock amount, Press Alt + F1 for Details

Page 18

Prepared by – Babloo Sir (8368894657)
Back to Gateway of Tally - (Report) – Balance Sheet – Press Enter

• Press F2 for Data Change and Alt + F1 for Details of transaction

Q-7 Solution
Note – Closing Stock not show because it passes with opening stock
Gateway of Tally– Chart of Accounts – Ledger – (ALT + H) - Multi Create / Multi Alter –
If All Entry Done correctly – Back to Gateway of Tally - (Report) - Profit and Loss A/c – Press Enter
Press F2 in Profit and loss for show closing stock amount, Press Alt + F1 for Details

Back to Gateway of Tally - (Report) – Balance Sheet – Press Enter
• Press F2 for Data Change and Alt + F1 for Details of transaction

Page 19

Prepared by – Babloo Sir (8368894657)

Page 20

Prepared by – Babloo Sir (8368894657)

Tradin

Particular xx Amount By
To Opening Stock xx xx Les
To Purchase By
Less: Return xx xx By
To Direct Expenses xx
Carriage, Freight xx *B
Dock charges xx
Factory Expenses xx
Light , Fuel, Coal etc..

* To Gross Profit (Transfer to P&L) xx

ng A/c xx Amount
xx
Particular xx
Sales xx
ss: Return xx
Direct Income
Closing Stock xx

By Gross Loss (Transfer to P&L)

Page 21

Prepared by – Babloo Sir (8368894657)

Profit & L

Particular Amount
xx
To Gross Loss By
By
To Indirect Direct Expenses Bad
Dis
Salary xx Com
Int
Office Rent xx

Carriage outward xx

Advertisement xx

Discount xx

Commission etc.. xx xx

* To Net Profit xx * B

Loss Acc Amount
xx
Particular
Gross Profit xx
Indirect Income xx
d debts Received xx
scount (Cr.) xx xx
mmission received
terest Received etc..

By Net Loss (Transfer to P&L) xx

Page 22

Prepared by – Babloo Sir (8368894657) Balance

Liabilities Amount

Capital Cas

Less: Drawing xx xx Deb

Less : Net Loss (or) xx xx
Add : Net Profit xx Plan

Creditor

Duties & Taxes xx Furn
Bank overdraft Too

xx Pate

Bills Receivable xx Bills

Loan (Cr) xx Loa
Outstanding Expenses xx Clos

Goo
Prep

xx

e Sheet xx Amount
xx xx
Assets xx xx
sh / Bank
btor xx

Fixed Assets xx
xx
nt /Machinery
niture /Building / Lease Land / xx
ols
ents / Motor vehicle etc.. Page 23

s Payable

an (Assets)
sing Stock
odwill
paid Expenses

Prepared by – Babloo Sir (8368894657)

Introduction of Vouchers

Tally-Prime

• Basic Rule for Accounting (Help in Journal Entry)

ACCOUNTS

Personal Impersonal

Real Nominal
(Revenue or Expenses)

 PERSONAL ACCOUNTS– Account which related to persons individual firms or companies
etc. debtor or creditor are personal accounts. e.g..

• Firm purchase goods from Ram Narayan
→(Ram Narayan is sundry creditor) Which Receive amount of purchase goods

• Firm sold good to Divakar
→(Divakar is sundry debtor) who payAmount to the firm

 IMPERSONAL ACCOUNT– Accounts which are not personal such as machinery Account,
Cash Account, rent etc. These can be divide further two accounts

 Real Account –Real Account which relate to tangible or intangible assets of the firm.
Tangible e.g. - Land & Building, Stock, Cash etc.
Intangible e.g. - Goodwill, Trademark, Patents

 Nominal Account- Account which relate to Expenses, Loss, Gain, Revenue etc. These are
salary Account, interest paid, Commission receive etc.

Page 24

Prepared by – Babloo Sir (8368894657)

➢ Rules For Debit and Credit

Types of accounts Rules of debit Rules of credit
(a) For Personal Accounts Debit the Receiver (Sales) Credit the Giver (Purchase)

(b) For Real Account Debit what comes in Credit what goes out

(c) For Nominal Account Debit all expenses and losses Credit all gains and income

➢ Journal Entry and Typesof Voucher
Journal Entry is which where two or more than account is treated as Dr. (By) and Cr. (To).

VOUCHER #1

▪ CONTRA (F4)

Entry which is related to company self-transaction. There is no payment or received comes in
Contra voucher. Here is some example of contra voucher.

Ex-1

Paid cash into bank / Deposit into bank/ cash sent to bank

Bank A/c Dr.

Cash A/c Cr.

Ex-2
Withdraw from Bank / Withdraw from Bank for Office use / Cash drawn from Bank.

Cash A/c Dr.
Bank A/c Cr.

Page 25

Prepared by – Babloo Sir (8368894657)

VOUCHER #2

▪ Payment (F5)

Entry which is related to Payment any amount (cash or by Cheque) comes under this voucher.

Example-1

Paid cash to Kapil / Issue cash in favour of Kapil

Kapil A/c Dr.

Cash A/c Cr.

Note→(Kapil is creditor(लने दार)who received the money from the company side and cash
amount decrease in company current cash balance)

Example-2

Paid Rent / Paid Salary / Paid Electric Bill / Paid Wages (Any Exp. Direct/Indirect)

Rent A/c Dr.

Cash A/c Cr.

Note → If Payment made by Cheque, We put Bank A/c in Place of Cash A/c, because the
deduction from the bank side when payment mode is Cheque)

Example-3

Purchase goods by Cheque

Purchase A/c Dr.

Bank A/c Cr.

Note → if Product/Item name show with purchase then we put name of item otherwise in
goods purchase we only place (Purchase A/c Dr.)

Example-4

Withdraw from Bank for Personal or Private Use.

Drawing A/c Dr.

Bank A/c Cr.

Page 26

Prepared by – Babloo Sir (8368894657)

Note →when withdraw Amount for personal or private use, this amount is decrease from the
available capital A/c so we place Drawing A/c in Dr. Side when withdraw for personal or
private use.

VOUCHER #3

▪ Receipt (F6)

Entry which is related to Receive any amount (cash or by Cheque) comes under this voucher.

Example-1

Mr. X commenced business with cash / Mr. X started Business with cash

Cash A/c Dr.

Capital A/c Cr.

Note → when owner invest amount in start business we pass as a capital in Voucher , and
after invest capital in business cash A/C balance is available for other transaction e.g.
Purchase goods or Pay any Expenses)

Example-2

Received cash from Sunil

Cash A/c Dr.

Sunil A/c Cr.

Note→(Sunil is Debtor(दने दार)who paid the money to the company A/c and cash amount
increase in company current cash balance or bank balance (If received by Cheque))

Example-3

Received Commission by Cheque / Interest received on Bank Balance.

Bank A/c Dr.

Commission Rec A/c Cr.

(Or)

Page 27

Prepared by – Babloo Sir (8368894657)

Bank A/c Dr.

Interest Rec A/c Cr.

Example-4

Received cash for Product sold / cash Sales / Sold goods for cash

Cash A/c Dr.

Sales A/c Cr.

DISCOUNT

Discount (Dr.) Discount (Cr.)

(Received from Party) (Paid to Party)

Example -1

Received cash from AbhishekRs. 1900, Discount 100
(Or)

Received cash from Abhishek in full Settlement of the account
(Or)

Received cash from AbhishekRs.2000, Discount 5%

Cash A/c Dr. 1900
Discount A/c Dr. 100
Abhishek
Cr. 2000

Note- Discount allowed comes in Indirect Expenses Group, because firm Allowed discount
Example -2

Paid to Anurag by Cheque Rs 1800, Discount 200
(Or)

Paid to Anurag 1800 full settlement of Accounts
(Or)

Paid to Anurag Rs 2000, Discount 10%

Page 28

Prepared by – Babloo Sir (8368894657)

Anurag Dr. 2000
Cr 200
Discount Rec Cr 1800

Cash

Note – Discount received comes in indirect income group, because Firm received discount.

Page 29

Prepared by – Babloo Sir (8368894657)

Nominal Account Types of A

(Related to All Exp/Income) Dr. (De

Personal Account All Expenses and
Receiver (Credito
(Related to All Party) What ? Comes In

Real Account

(Related to All Assets)

Accounts Cr. (Credit)

ebit)

d Losses All Income and Gains

or) Giver (Debtor)

n… What ? Goes out …..

Page 30

Prepared by – Babloo Sir (8368894657)

All Account which is Related to Party

y (Receiver/Giver) = Personal Account

Page 31

Prepared by – Babloo Sir (8368894657)

➢ Paid to Vikas Rs 10,000

Solution

Dr.
Cr.

Page 32

Prepared by – Babloo Sir (8368894657)

➢ Paid to Sunil Rs 5,000 by Cheque

Solution

Dr.
Cr.

Page 33

Prepared by – Babloo Sir (8368894657)

➢ Issued Cheque in Favour of Ramesh Rs 10

Solution

Dr.
Cr.

0,000

Page 34

Prepared by – Babloo Sir (8368894657)

➢ Paid to Anuj Rs 20,000 as cash and 10,000

Solution Dr.
Cr.
Cr.

0 by Cheque

Page 35

Prepared by – Babloo Sir (8368894657)

➢ Received Rs 10,000 from Arun Dr.
Cr.
Solution

Page 36

Prepared by – Babloo Sir (8368894657)

➢ Received Cheque Rs 5000 from Anurag

Solution Dr.
Cr.

Page 37

Prepared by – Babloo Sir (8368894657)

➢ Received Rs 5000 Cash and 10,000 by Che

Solution Dr.
Dr.
Cr.

eque from Kamal

Page 38