Tally Prime

Prepared by - Babloo Sir (8368894657)

Gateway of Tally - Balance Sheet

➢ Check Balance Sheet for Tax Payment Report. if Duties and Taxes show Negative it means
tax already paid in advance (ITC) Available otherwise our total taxable Amount show in
Positive Amount)
It show Duties & Taxes = -625 in Balance sheet (Press Alt+F1) for Details.

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Practical - GST-(Ledger-Wise)

Q- Calculate GST (Ledger-wise) Maintain according to following Group. Firm City is Uttar
Pradesh and GST Number is 09AABCD1821C1Z9

Gold/Diamond Garments GST Rate Electronics Telecom

3% 5% Furniture 18% 28%

12%

Firm Maintain Location According to following Related Group

• Gold/Diamond - SHAHDARA
• FURNITURE - YAMUNA VIHAR
• Electronics and Garments - MAUJPUR
• Telecom - SHAHDARA

Opening Balance for Following Ledger

• HDFC Bank - 7,00,000 Rs.
5,00,000 Rs.
• Cash -

ALL Transaction done on 1st April (* Set E-Way Bill – No – Study in E-way Bill Chapter)

➢ Firm Purchase following Item from Mr. Shekhar - Inter-State (Gujrat -GST-
24AMOPJ3335K1ZW)
 10 GRM Gold 24 KRT@ Rs 3200 Per Gram
 50 PCS Diamond for Ear-Ring 18 KRT @ Rs 9,000 Rs Per Piece.

➢ Purchase Item from DEVANAND - Inter-State (Uttarakhand - GST- 05AAACS8577K1ZV)

and Paid Half by cheque and remaining amount by cash.
 5 PCS Double Bed @ Rs 18,000 Per Piece
 6 PCS FAN-WALL @ Rs 2800 Per Piece (*Electronics - Group)
 5 PCS Dining Table @ Rs 12000Per Piece.
 7 PCS Headphone-Wireless @ 3000 Per Piece. (*Telecom - Group)

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➢ Paid 96,460 to Mr. Shekhar by Cheque against Purchase.
➢ Deposit cash into Bank Rs 25,000
➢ Purchase Item from SURENDER - Local (Uttar Pradesh - GST- 09ARZPK8669D1ZU) and Paid

Half amount by cheque
 12 PCS Baba Suit @ Rs 600 Per Piece
 12 PCS Baby Frock @ Rs 450 Per Piece
(Discount 5% on Above Items)

➢ Purchase Item from PRAVESH - Inter-State (Kerala - GST- 32AADCK6079K1ZA)
 5 PCS Puma Track Suit @ Rs 2000 Per Piece
 5 PCS Almira 20x30 @ Rs 7,000 Per Piece
 15 PCS Charging Adapter Samsung @ Rs 150 Per Piece (*Telecom-Group)
 10 PCS Cooler Grass @ Rs 50 Per Piece

Total IGST / CGST/SGST - (Balance Sheet) - Duties & Taxes – Press Enter

Outstanding Payable - (Display - Statement of Account - Outstanding - Payable)

Cash and Bank Balance (Display - Account Book - Cash/Bank Book)

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• Stock Summary

Location-wise Report (Display - Inventory Book - Location – Select 1 by one Location)
• MAUJPUR
• Shahdara
• Yamuna vihar
GSTR-2 Report

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Press Enter on B2B Invoice for Details Show

Note -
 Discount 2% on Gold/Diamond, 3% on Furniture and Electronics Item for All
transaction.
 All Item Sales from the Location where stock available
 Set E-way Bill No – (Study in E-way Bill chapter)

ALL Below Transaction done on 2nd April

➢ Sold following Item to Rajat - Local(Consumer) -and Received50,000 Rs CASH and 20,000
Pay By debit card (sent in Bank Account).
 5 PCS Puma Track Suit @ Rs 2400 Per Piece
 10 PCS Cooler Grass @ Rs 70 Per Piece
 5 PCS Dining Table @ Rs 15000Per Piece.
 6 PCS Headphone-Wireless @ 3800 Per Piece. (*Telecom - Group)

➢ Sold item to Nagesh Bhatia - Inter-State (Rajasthan - GST - 08AAACC6106G2Z0), Received
full payment in Bank Account.
 10 PCS Baba Suit @ Rs 800 Per Piece
 10 PCS Baby Frock @ Rs 650 Per Piece
 5 PCS Double Bed @ Rs 19,000 Per Piece
 5 PCS FAN-WALL @ Rs 3000 Per Piece

➢ Sold to Prem Chand - Inter-State (Delhi - GST num -07AAACB5343E1Z3) Receivedhalf
Amount in HDFC Bank
 10 GRM Gold 24 KRT@ Rs 3500 Per Gram
 5 PCS Almira 20x30 @ Rs 7,600 Per Piece
 14 PCS Charging Adapter Samsung @ Rs 190 Per Piece (*Telecom-Group)
 40 PCS Diamond for Ear-Ring 18 KRT @ Rs 9,700 Rs Per Piece.

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• Total Receivable (Display – Statement of Account – Out standing's – Receivables)

• Cash/Bank Balance (Display – Account book – cash/bank Book)

• Stock Summary

• GSTR1 (Display – Statutory report – GST – GSTR1)

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Duties & Taxes Payable (Balance Sheet)

• Net Profit is →51,914 Rs

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GST
(Purchase-sales) with Debit / Credit Note

Example
State – Delhi GST No - 07AAACB5343E1Z3

Product GST Rate HSN CODE
2103
Kisaan Tomato Ketchup 12% 1905

MILK 0%

Pass following entries in Purchase Invoice on 1st Oct

1. Purchase Kissan Ketchup 200 PCS @ RS 2 from Aniket confectionery (Local). Bill No
AB/22 (GST-07ADKPV9417H1ZZ) – (TAX Invoice)

2. Purchase Kissan Ketchup 150 PCS @ RS 3 from Vaibhav (Inter-State: TamilNadu). Bill
No TN-99 (GST-33AAACI1195H1ZT) – (TAX Invoice)

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3. Purchase Milk 80 LTR @ RS 55 from Narayan Dairy (Local). Bill No 1234
(GST-07AAGCB7863B1ZQ) – (Bill of Supply)

4. Purchase Kissan Ketchup 50 Pcs @ Rs 2 from Meghraj (Local- Unregistered Dealer)

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Pass following entries in Purchase Return Invoice on 2nd Oct

Revise Invoice no

10 Pcs Returned to Meghraj 33

50 PCS Returned to Aniket confectionery 392
30 PCS Returned to Vaibhav 57
20 LTR Returned to Narayan Dairy 15

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Pass following entries in Sales Invoice on 1st Nov
1. Sold Kissan Ketchup 70 Pcs @ Rs 4 to Rajiv Store GST-07ACJPH1213R1ZH

(Local-SALES TAXABLE) – Tax Extra – Invoice NO (GTI-001)

2. Sold Kissan Ketchup 35 Pcs @ Rs 4 to Duggal Store Unregistered

(Local-SALES TAXABLE) – Tax Extra – Invoice NO (GTI-002)

3. Sold cash Local 20 PCS Kissan Ketchup @ Rs 5 (Local-SALES TAXABLE) – Tax

Inclusive – Invoice NO (GTI-003)

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4. Sold Kissan Ketchup 25 Pcs @ Rs 4 to Pritam Store (Gurgaon – Haryana)
GST No - 06AAACI1195H1ZQ (Inter-SALES TAXABLE) – Tax Extra – Invoice NO

(GTI-004)

Pass following entries in Sales-Return Invoice on 2nd Nov

1. 25 PCS Returned from Rajiv Store – Credit note no – C1

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2. 15 PCS Returned from Duggal Store – Credit note no – C2
3. 5 PCS Returned cash sales – Credit note no – C3
4. 10 PCS Returned from Pritam Store – Credit note no – C4

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 Check GSTR2 – Report

 Check GSTR1 – Report

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GST - Inclusive Tax Invoice
Tally- PRIME

What is Inclusive Tax?
In tax invoice if goods or service Tax already include in Product Amount and not to
calculate further. Consumer have to bear the GST. So they would expect to see
the tax inclusive price. For example Product A is Rs 1000 and tax include in this
amount 5% (952.38 Price and 47.62 is Tax).

Example-1 *Note - (Set Date According to Current Year)

Step-1
• Create new firm and Fill GST Features by after Save Company.

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Step-2
Gateway of Tally- Create – Inventory Master - units

Create – stock item
• Pass opening QTY with Price and GST 28% (or) Purchase from Party

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Step-3
Create - Ledger

• Local Sales @ 28% – Under (Sales A/c)
• Vikas – Under (Sundry Debtor)
• Input CGST / SGST LEDGER @ 28%– Under (Duties and taxes)

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Step-4
Gateway of Tally- voucher – Press F8 (Sales voucher)

• Press F12 for activate inclusive GST Feature in Invoice

Sold 1 PCS OPPO F17 Pro to MrVikas @ 22500 Rs (inclusive GST)

• In this invoice 22500 is Product Price with GST , Base Price is 17578.13

without GST which is auto calculated in Tally

• If we want to manually calculated we need following formula for calculate

GST and then this GST amount deduct from the final price for calculate Base

Price

× = 22500 ×28 = 22510208×28= 4921.88
100+ 100+28

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Practical Question

Q-1 Prepare Purchase book and sales book Invoice (Inclusive GST Rate)
Firm GST No 07AAACB5343E1Z3 (Delhi)

➢ Purchase goods from Chetram (Tamilnadu- GST : 33AAHFK5532E1ZN) -
Inter-State Invoice (Note – calculate base price for below item)

o 10 PCS Dell Laptop (Dual-core) @ 24,000

o 10 PCS Samsung LED 17.5 Inch @ 5100

(Tax 12% inclusive in Item rate)

Note – How to calculate Base price of 24,000

= = 21428.57 (if tax 18% divide by 1.18 same as other tax)
.

➢ Sold goods toVipul(Gujrat - GST: 24AAACP0165G1ZV) - Inter-State Invoice

o 5 PCS Dell Laptop (Dual-core) @ 27,000

o 5 PCS Samsung LED 17.5 Inch @ 5900

(Tax 12% inclusive in Item rate)

Note – In sales invoice, we don’t need to calculate base price of product
because there is feature available for inclusive tax calculation. Open it in f8
(Sales) voucher by press F12 Command and activate inclusive tax
command.

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Answer-
Balance Sheet

Q-2 Fill Base Price of following Amount (Manually Calculate)

Item GST Inclusive 5% 12% 18% 28%
Amount
Mobile
18000

Laptop 35000

LED TV 25000

Air 60000
Conditioner
Motor car 250000

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Invoice Round

TALLY PRIME

What is Invoice Round?

In Business, Round of invoice is necessary features, it is Auto round of invoice which is
calculated on Decimal Amount. if Any amount above 50 paisa it auto round next amount or
other hand if any amount below 50 paisa it auto round previous amount. For this features it
helps to know the actual amount to be paid or received with decimal amount.

STEP-1 *Note - (Set Date According to Current Year)
• Create New firm – Set GST Details

➢ Pass GST Details - Using GST Number, Registration Type. (Same as Previous Study)
STEP-2

➢ Create Ledger (CGST,SGST) If Local Transaction or (IGST) if Inter-state
Transaction.

1. Input CGST @ 6%
Under - Duties & Taxes
Type of Duty - GST
Tax Type - Central

2. Input SGST @ 6%

Under - Duties & Taxes
Type of Duty - GST
Tax Type - State

3. Local Party (Creditor)
Under - Sundry Creditor
State - Delhi
GST Details - Yes (Set Registration type→ Regular and Fill GST No- 07AXAPJ1412E1Z7

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4. Local Purchase @ 12%
Under - Purchase Account

6. Round
Under - Indirect Exp / Income (Set Any)

STEP-3

Fill Inventory Details

1. Stock Group

i) Sanitary
Under - Primary

2. Units

i) FT

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3. Stock Item

i) Water Pipe (Plastic)

ii) Curtain Pipe (Silver)

• Pass Description and GST Rate same as Water Pipe Item

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STEP-4

➢ Gateway of Tally - Voucher

Press Voucher Button (F9) Purchase

➢ Purchase from Mr. Harshit - Local Invoice and Apply Round in
Invoice for Round Value.

131 Ft Curtains Piper @ 45.60 Rs Ft.
and
17 Ft Water Pipe (Plastic) @ 45.33 Ft

• In invoice .47 Paisa automatically add for next amount(Round Bill)
• If Amount below 50 paisa it decrease the amount and round invoice

nearest amount.

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Q-1 Prepared following Stock item Invoice with round method.

• Purchase (Local) following stock from ANKUR Kumar GST @ 5% - GST NO

– 07ABCDE1234F1Z2

Item Name QTY (PCS) Price

Nut Cracker 20 38.75

Peanut 35 18.55

• Sold to Mehta (Consumer) – Local following items

Item Name QTY (PCS) Price
Nut Cracker 8 41
Peanut 7 19.50

Answer - - 47 Paisa (Negative)
- 28 Paisa (Positive)
Round in Purchase
Round in Sales

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E-WAY BILL

(Tally- Practical)

What is E-way Bill?

E-Way Bill is an electronically generated document which is required to be generated for the
movement of goods of more than Rs 50,000 (Including GST) from one place to other place. Starting
from 1st Feb 2018, All the registered supplier or the transporter / Recipients belonging rest 25 states
and 7 Union territories must compulsorily generate E-way Bill for inter-state movement of
Goods.This document is required to be generated online for transportation of goods inter-state or
intra-state.
E-way bill is compulsory from 1st Feb 2018. Registered on the E-way Portal and Submit the Goods
details after submission you will get the E-way Bill no (12 Digit) and Compulsory to fill this in Your
Invoice for Transfer of goods. E-way bill E-Way bill can be generated on the E-way portal.
http://www.ewaybill.nic.in/

Here is some example after generated E-way bill number through portal and how to fill E-
way bill number in Tally-Invoice

STEP-1

• Create New Company *Note - (Set Date According to Current Year)

• GST Details (Fill Required Details)

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➢ Set the GST No and E-way Bill Applicable 'Yes'
STEP-2

➢ Gateway of Tally - Create - Ledger

1. Transporter Name (MK Transporter)

Fill GST Details and set Is a Transporter ‘Yes’

2. Buyer Name (Goods to Be Sold) Under Sundry Debtor

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3. Inter-State Sales @ 18%

4. Output IGST @ 18% Ledger

➢ Gateway of Tally - Inventory info - Units of Measure - Create
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➢ Stock Item - Create

➢ Gateway of Tally - Accounting Voucher - Press F8

Note:
E-way Bill number is Applicable only if Amount equal or above 50,000 (including GST).

➢ Set E-way Bill - Yes and Fill the required Details -

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Check - E-Way Bill Report (Warning - Issue can show for vehicle Number) Accept and
save Invoice.
Gateway of Tally - Display - GST Report - E-Way Bill - E-way Bill Report

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Q-1 Firm Purchase following stock of item and sold goods to other state. Pass the E-
way bill number, Consigner/Consignee Details and Transporter details

• Consigner Details
o Dispatch from - Add- 1/22 Geetacolony, Shahdara Delhi –
o Pin code – 110095

• Purchase from KUNAL – Local (Delhi) GST Number (07AAACB5343E1Z3) on 1st
May –

Item Name QTY Price (Per HSN Code GST Rate
PCS)
Air Conditioner 20 32000 8415 28%
18000 8418 28%
Refrigerator 20 14000 8450 28%

Washing Machine 20

• Transporter Details

o Transporter Name – Gupta Transporter
o MODE – Road / Transporter ID – 07ABCDE1234F1Z2
o Distance – 110 Km / Vehicle Type – Regular
o Date – 1st May
o Doc No – AP123MC2

• Consignee Details (Mehta)
o Dispatch To - Add- B Block -33 No Shop, Rohtas Market , Meerut - UP–
o Pin code – 250001

• SOLD goods to Mehta – Consumer (Uttar-Pradesh)

Item Name QTY Price (Per PCS)
Air Conditioner 20 33500
Refrigerator 20 19800
Washing Machine 20 16300

• Check the Report of E-way Bill

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UTGST

Tally - PRIME

What is UTGST?
UT (union territory) is directly under the governance of the central government. This
differentiate them from the states, which have their elected governments. Currently there are 7
union territories in India.

1. Chandigarh
2. Lakshadweep
3. Daman and Diu
4. Dadra and NagarHaveli
5. Andaman and Nicobar island
6. Delhi
7. Pondicherry
Among these,Delhi and Pondicherry have their own legislature with elected members and
chief ministers. Hence, they function as semi-states. So UTGST Applicable only on Local
transaction in the following States.
1. Chandigarh
2. Lakshadweep
3. Daman and Diu
4. Dadra and NagarHaveli
5. Andaman and Nicobar island
Example
Step-1
• Create new firm and Set GST.

*Note - (Set Date According to Current Year)

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• Select Union Territories States (e.g. Chandigarh)
Step-2 - Gateway of Tally - Create - Ledger
1. Input /Output CGST- Under (Duties & Taxes)

2. input /Output UTGST- Under (Duties & Taxes)

3. Local Sales- Under (Sales A/c)

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4. Local Purchase- Under (Purchase A/c)
5. Ramesh (Local-Creditor)- Under (Sundry Creditor A/c) - GST- 04AAJFA4715H2ZQ

6. Mahesh (Local-Debtor)- Under (Sundry Debtor A/c)- GST -04AABCA6638A1Z9

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Step-3 - Gateway of Tally - Inventory info -
• Units of Measure - Create
• Item - Create

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Step-4 - Gateway of Tally - Voucher - (Press F9) Purchase
• Purchase 40 PCS Racing car (Toys) @ Rs 350 from Ramesh on 1st Apr, Invoice no 230.

• Press Ctrl + I and type tax analysis report and Alt+F1 for Details

• Check GSTR2 Report.

Display - GST Report - GSTR2 - Press Enter on details

Step-4 - Gateway of Tally - Accounting Voucher - (Press F8) Sales
• Sold 40 PCS Racing car (Toys) @ Rs 600 to Mahesh on 1st Apr

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• Check GSTR1 Report.

Display- GST Report - GSTR1 - Press Enter

• Check Balance sheet for Duties & Taxes (Payable)

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Q-1 Set City (Daman and Diu) in company creation and GST option – GST Number
(25AAACQ1096K1ZB)

• Purchase following item local customer, Arun Kumar– GST (25AABCD1821C1ZF)

Item name QTY (PCS) Price Discount % GST Rate HSN
Blanket 9 1200 2% 12% 6301
Carpet 12 200 5% 5703
Pillow 20 550 3% 12% 6304
Ladies Jacket 11 1500 5% 18% 6204

• Sold following item to Keshav, Kerala (Customer)

Item name QTY (PCS) Price
Blanket 6 1500
Ladies Jacket 6 2000

• Sold following item to Madhav, (Consumer) - local city

Item name QTY (PCS) Price
Blanket 3 1450
Ladies Jacket 5 1900
Pillow 10 650
Carpet 10 300

Sol-

• GSTR 1 -6,402.00RS

• GSTR 2-5,491.98 RS

• Duties and Taxes -910.02 RS

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Nil Rate - Invoice (GST)

TALLY PRIME

Nil-Rate Invoice?

If tax charges is 0% that invoice called Nil-Rate invoice. Nil Rate invoice item should be apply
GST-Nil Rate. Example of Nil GST - Milk, Curd, Eggs, Fresh Vegetable and Fruits, unbranded
wheat and rice, worship items.

Example of Nil Rate Invoice

Step-1 *Note - (Set Date According to Current Year)

• Create new firm and Fill GST Details.

Step-2

Gateway of Tally - Create
1. Units

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2. Stock Item (1st Item - AMUL Milk 500 ML)

• 2nd Item (AMUL Curd (200 Grm))

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Step-3

Gateway of Tally - Create - Ledger
1. Local Sales 0% - Sales Account
2. Local Purchase 0% - Purchase Account
3. Rahul - (Local Creditor) - Regular (GST - 07AXAPJ1412E1Z7)
4. Mohit - (Local Debtor) - Consumer

Step-4

Gateway of Tally - voucher (Press F9) Purchase

GSTR2 Report for show Nil rate item
• Display - GST report - GSTR2

Step-5

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Gateway of Tally - Voucher (Press F8) Sales -

GSTR1 Report for show Nil rate item
• Display - Statutory report - GST - GSTR1

Q- Pass following item entry purchase from Arnav Kumar with Nil Rate Tax Invoice.

Item QTY Amount
EGGS 40 Pcs 4.50
Butter Milk 60 Pac 54
AMUL Curd 10 Pac 12

Ans. - Total - 3540

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ADDITIONAL CESS - GST

TALLY -PRIME

What is Additional CESS ?

GST CESSis a compensation CESS levied under section 8 of the goods and services ACT 2017,
GST CESS is levied both inter-state or intra-state (local) transaction on supply of goods and
service. GST CESS can apply on Total Values wise / Per Quantity wise or Both. The following
goods will attract GST CESS -

• Pan Masala
• Tobacco Substitute
• Coal
• Motor Car
• Any other supplies as notified by govt.

Some example of GST-CESS Apply on item.

Item HSN Cess (GST)
Pan Masala 2106 60%
Tobacco/khaini 2403 160%
Gutka 2403 204%
Cigarettes 2402 5% + (1591) Per thousand
Coal 2701 5% or Rs 400 Per tonne
Motor vehicles (10 Person or less 8702 15%
than)
Large card (1500 cc or above) 8703 15%

Example *Note - (Set Date According to Current Year)
Step-1:

Create Company and activate GST features.

GST details

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Step-2:
Create Ledgers—
Gateway of Tally→ Create → Accounting Master→Ledgers

(i) CGST, SGST and CESS as shown below

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(ii) Inder- (Local Creditor)

(iii) Purchase Account

Step-3:
Create inventory—Gateway of Tally→ Create → Inventory Masters

(i) Units

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(ii) Stock items

Note
• CESScan also apply based on Quantity and based on Value with Quantity.

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• 2nd Item , Assume Gutka Product,CESS charged on Per Quantity 3 Rs , Create Item

• For change valuation type - press ESC key on CESS Rate
Step-4:
Now purchase the Item from Inder—Gateway of Tally→ Vouchers→Press F9 for purchase

• 1St Type

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• Press Ctrl+ i and type Tax analysis Details (Alt+F1)

• 2nd Type

• Ctrl + I and GST Analysis report then Press Alt+F1 for Tax Details

Check GSTR2 Report for total GST with CESS
• Display – GST report – GSTR2

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