Tally Prime

Prepared by- Babloo Sir (8368894657)
• If zero value Entry Features not activated then , we cannot show free item in invoice.
• Show print preview (using Alt + P) Key

STEP-5
• Gateway of Tally - Stock Summary

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Practical Question

Q-1 Firm purchase following item from Aggarwal with free quantity. Do entry for all stock item.

Product name Qty Amount (Per Pcs) Free Item Name Qty
Pepsi 2LTR 25 75 Pepsi 500ML 5
Fruiti 2.25 LTR 20 95 Fruiti 200 ML 10
Dairy Milk Silk 50 85 Gems (Pouch) 10

• Sold good to Mathur following item

Product name Qty Amount (Per Pcs) Free Item Name Qty
Pepsi 2LTR 5 85 Pepsi 500ML 1
Fruiti 2.25 LTR 5 95 Fruiti 200 ML 2
Gems (Pouch) 5 10

Calculate firm net profit and stock summary of item.
Answer:

Net Profit is →Rs 100

Stock Summary

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Actual & Bill Invoice

Tally -PRIME

What is Actual & Bill Quantity invoice?

In Tally, if we want to calculate bill on different Quantity and sales different quantity we should
use this features "use separate actual & Bill quantity column". For e.g. We sales 3 Pcs of shirt
for Customer A and 1 Shirt is free for 3 Shirt. So our stock Quantity for shirt decrease 4 Pcs and
customer have to pay only 3 Pcs Shirt Amount. For calculate such type of transaction we use
Actual & Bill invoice in Tally ERP9.

Example: *Note - (Set Date According to Current Year)
STEP-1

• Create new company - and Activate following feature.

STEP-2
• Gateway of tally - Create - Inventory Masters -Units -

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• Stock Item (Set Opening Balance and Amount)

STEP-3
• Gateway of tally -Create - Ledger

1. Party Name (Debtor)

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2. Sales Ledger

STEP-4
• Gateway of Tally- Voucher - Press F8 (Sales)

Sold good to Vikram 10 PCS Shirt (1 Shirt Free for 5 Shirt). @ Rs 1500 Per Pcs. Calculate the
total amount paid by VIKRAM and checks the Available stock for shirts.

STEP-5
• Gateway of Tally- Stock Summary

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Practical Question

Q-1 Purchase following goods from Anurag.

Item Name QTY (Actual) QTY (Bill) RS (Per Pcs)
Parle G Biscuit 200 180 4.15
20/20 Biscuit 200 185 4.25
Amul Butter (100 Grm) 200 195 40.60

Sold goods to Nagesh Chand100 items for above item each, and 2 Pcs free on 100 Pcs Quantity.
Rate list for sold item is -

Item Name Sales Price (Each)
Parle G Biscuit 4.85
20/20 Biscuit 4.75
Amul Butter (100 Grm) 41.30

• Calculate total sales price and purchase price and check the stock status summary.

Answer: → 5,090 Rs , Purchase Book → 9,450.25 Rs
Sales Book

Stock Summary

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Batch-wise Stock

Tally -PRIME

What is Batch-Wise Stock?

Batch-wise stock helps us to maintain our stock with Manufacture and Expiry date. We can also set the
batch number of particular stock. Batch details are used to identify the movement of inventory in batch
or Lot number.

Example *Note - (Set Date According to Current Year)

Step-1

• Create new firm and Activate Batch-wise Stock Feature.

Step-2
• Gateway of tally - Create - Inventory Masters - Units

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• Gateway of tally - Inventory info - Stock Item

Step-3
• Gateway of tally - Create - Accounting Masters - Ledger

1. Party Ledger (Creditor)

2.Purchase Ledger

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Step-4
• Gateway of Tally- voucher - (F9) Purchase , Invoice number - 123

• Pass Entry after insert 50 Nos. PCM-Tablet (Batch/Lot No.) - PCM-PC1 @ Rs .80 Paisa
Nos.

Step-5
Check Status of Item with Batch

• Display - Inventory Book - Batch (Select Item - PCM Tablet) - then Select Batch PCM-PC1

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• Movement of item Analysis Report.

Display - Statement of Inventory - Movement Analysis - Stock Item Analysis - Select Item

Practical Question

Q- Maintain following entry with Batch-wise in ABC Firm.

• Purchase goods from Arun on 1-Aug @ 2% Discount on each Item

Item Name QTY Price (Per Pcs.) Lot/Batch no.
Maggie/1N-2
Maggie Noodle 100 8.90 Yippee/1CH
PT-ZJ1
Yippee 100 8.20

Patanjali Noodle 100 9.25

o Above Item Manufacture date is Aug to next 31-July

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• Sold Goods to Anupam Sinha following item on 2nd September from the above
Batch/Lot Number

Item Name QTY Price (Per Pcs.)
Maggie Noodle 5 12
Yippee 5 10
Patanjali Noodle 5 15

• Check the stock summary and print Sales invoice.
• Report of Item Item (Movement Analysis)
• Batch Report for Select item

Answer

Example of Movement Analysis Report

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Interest Calculation

Tally-PRIME

What is Interest Calculation in Tally?

Interest calculation is the way to calculate interest charge on parties with different
interest rate. In tally ERP9 there is different mode of interest calculation on
parties,duedate, date of applicability, effect date of transaction, we can also override
interest and advance parameter related interest calculation rate during voucher entry.
Report will display in Outstanding Section, Total Outstanding receivable (If sales) and
total outstanding payable (If purchase) with use of transaction date and if want to check
single party transaction interest we can check Ledger report of Single party-wise
outstanding Report of interest.

Interest
Calculation

Interest Interest
Receivable Payable

(Sales) (Purchase)

➢ Remember These Point for calculation interest During Entry

1. Interest Style(Month wise / Year Wise)

o 30 Day Month
o 365-Day Year
o Calendar Month (if Month Contains 31 days interest calculated on 31

days)
o Calendar Year (if leap year calculate interest on 366 Days)

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2. Interest Balance (Calculation)

o Credit Balance only (Party Related Purchase Transaction)
o Debit Balance only (Party Related Sales Transaction)
o All Balance (Party Related Sales/Purchase Transaction)

3. Interest Applicability on

o Always
▪ Due Date (If credit period days Specified) Calculate interest for after
Days which specified in credit period.
▪ Effect date (Same day interest calculation)Credit days not count in
this section
▪ Date of Applicability / Date Specified during Entry (We can set
different Rate during voucher e.g. April to June 8%, July to Aug 9%.

4. Round Method

▪ Downward Rounding (if interest Amount Rs 39.90 it show 39

Rs) if Downward selected

▪ Upward Rounding (if interest Amount Rs 39.10 it show 40 Rs)

if Upward selected

▪ Normal Rounding (if interest Amount Rs 39.51 it show 40 Rs

and if Amount 39.49 Rs it show 39 Rs) if Normal Rounding
selected check according to 50 Paisa above or below

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Example-1 *Note - (Set Date According to Current Year)

Step - 1
➢ Create new firm and Activate interest calculation feature

Step - 2
Gateway of Tally→ Create → Inventory Master .→ Units

• Stock Item

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Step - 3
Sold 3 PCS Whirlpool Washing Machine @ 12,000 to Pankaj on 1st May and he
promise to pay whole amount with interest on next 2ndAug. Calculate the Interest
Receivable amount paid by Pankaj. interest Rate @ 2% Monthly (Calendar
Month).Interest calculate on same day invoice generate.
Gateway of Tally→Create → Ledger

After interest Set ' Yes' Ask for details related interest if not show properly as per screen
- Press F12 and Set Advance Parameter - Yes

Step - 4
Sales Bill pass in Accounting Voucher (Press F8) for Sales Voucher and (Press F2 )
for voucher Date
Gateway of Tally→ Voucher → Press F8

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Step - 5
• Check interest Receivable Amount from Pankaj
Gateway of Tally→Display more report →Statement of Accounts –Interest

calculation→ Ledger → Select Party (Pankaj) → Press F2 → Insert Payment Date
(2-Aug)

• Press Enter after date insert and Press Alt+F1 for Details

• Here bill calculate from 1st May because same day of transaction interest will calculate.
Note –(Interest charge from 1st May Because We Select for Amount add Set Yes
Transaction date for interest calculation, if Select for Amount Deduct Set Yes it calculate

interest from 2nd May) Step-3

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Step - 6
Sold 2 PCS Whirlpool Washing Machine Ace 7 @ 12,500 to Sushil on 2nd May
and he promise to pay whole amount with interest on next 2ndAug. Calculate the
Interest Receivable amount paid by Sushil. Interest Rate @ 15% Yearly (Calendar
Year).Interest calculate on Next day invoice generate.
Gateway of Tally→ create - Ledger

• Set 15% Interest Rate as per calendar year from the next day of transaction.

Step - 7
Sales Bill pass in Accounting Voucher (Press F8) for Sales Voucher and (Press F2)
for voucher Date

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Gateway of Tally→ Voucher →Press F8

Step - 8
• Check interest Receivable Amount from Sushil

Gateway of Tally→Display more reports →Statement of Accounts –Interest
calculation → Ledger → Select Party (Sushil) → Press F2 → Insert Payment Date
(2-Aug)

• Interest charge from 3rd May, Bill Generated on 2nd May Because we select
Amount deduct (Include transaction Date)

• Press Alt+ F1 key for details (Days Calculation)
Step - 9

➢ Check the total interest receivable from both party upto 2ndAug .
Gateway of Tally→Display →Statement of Accounts –Interest calculation →
Interest Receivable - Change Date (Press F2)

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➢ Here is show Total Sundry debtor report with interest
➢ Press F8 Key Bill wise Details and Press Alt+F1 (For Details)
➢ Same Process we can perform on Purchase Transaction , for check interest

Payable Amount

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Practical Exercise

Q-1

XYZ firm HDFC Bank Balance is Rs 10 Lacs, and firm Purchase 35 PCS HCL(15-Bs605) I3
Laptopfrom Digital Computer on 2nd Aug , @ Rs31,200Per PCS firm Paid 30 PCS Laptop
Amount by cheque and rest amount is due upto 31st Oct. Digital computer charge
Interest rate @ 1.5% Monthly (30 Day month) and credit period days for 10 days after
the transaction date of purchase. Calculate the total Interest amount charged on XYZ
firm on 31st Oct.
Answer:

(Note - Hint for Practical → Purchase entry on 2nd Aug and paid 30 Pcs amount same day
in Payment voucher- Credit period days 10 given so interest calculate – Due date of
Trans.)

• Party interest calculation option

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Q-2

ABC PVT LTD Purchase 1 PCS Bajaj Microwave Owen on 2nd June from Mehta Electronics
on credit @ Rs 12000 , interest rate up 31st July is 1.5% per Month from the day of
transaction (Calendar Month) and next Aug month interest rate is 2% Per month
(Calendar Month). Calculate the interest rate upto 31st Aug. using (Apply date Specified
during Entry) at the time during voucher entry calculate the interest process by ABC PVT
LTD.
Answer:

Video Help →Click Here

Hint for Q-2 Note-
• Interest activation on Mehta Electronics (Ledger create time)

• At the time during voucher (F9)

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If during voucher Entry not ask for calculation month wise interest press
F12 and set

• Use default for bill Allocation features set →'No' and set date in voucher

• Before save ask for date specified for interest calculation

Q-3

PQR PVT LTD purchase 1 PCS Sony LED W32672E on 1st Sep from GARGI Electronic@ Rs
25,000 from the date of invoice (interest rate @ 3% Calendar Month 3 Days credit
period date of purchase) upto 31st December. Calculate total interest to be charged?
Answer:

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Q-4

Note- All below Transaction, Interest rate and advance parameter related party modify
during the voucher entry, Activate interest calculation option in party section and use
override parameter and advance parameter for each transaction during voucher entry.

XYZ LTD Purchase following item on 1st May from the following party, Quantity and
interest rate is.

Party Bill no Item QTY Price (Per PCS)

Mehta 1 Ram 2 Gb 5 1000
Narender (Samsung) 1600
900
Ram 4 Gb 5
(Samsung)

2 DVD Writer 10
(Samsung)

Kamal Keyboard 10 300
3 10 250

Mouse

➢ Calculate Total Interest Payable by firm upto 31stAug with interest Rate
2.5% from the transaction date According to calendar Month.

Firm Policy for Sales Condition to Party (Calendar Month)

 1stJune to 31st July - 2.5%
 1st Aug to 31st Aug - 3%
 1st Sep to 31st Oct - 3.5%
 1stNov to 31st March - 4%

Note- Interest rate to be charge from the next day of transaction date.
(Calculation process apply from the time of Voucher creation and set from 31st
because next day calculation set).

Following transaction related to Sales with transaction date and Qty Sold.

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Party Product Qty Price Transaction Interest
Name Sold 450 date calculation
320
Virender upto

Keyboard 3

Mouse 3 1-June 31st Aug

Sanjay Ram 2Gb 4 1150 2-June 31stJan

Calculate total Interest Received by Virender and Sanjay upto 31stJan

Answer:
Total Interest Payable
Display – statement of accounts – interest calculation – Group – select (Sundry
creditor) and Press F2 voucher date upto 31st Aug.

Total Interest Received

Display – statement of accounts – interest calculation – Group – select (Sundry
Debtor) and Press F2 voucher date upto 31stJan.

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 Enter for Party name Bill wise details (Press F8)

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Multiple Price Level
Tally Prime

What is Price Level?

Price list feature allow us to maintain different price on different levels. For E.g. if any customer
wants minimum quantity of product then we set maximum price with minimum discount, and if
customer want more product then we set minimum price with maximum discount. (Customer –
Retailer- Wholesaler - VIP etc...). We set price level before making invoice if any product
amount increase in future then we also revise current price list with Revise price or Revise
discount.
*Note - (Set Date According to Current Year)

 Step-1

Create new firm and set feature of Price – Level by pressing F11 and F2.
• Activate Discount Column and Price Level

• Create - (Show More ) - Enter on Price Levels - Add Any Level (E.g. Customer /Retailer/
Wholesaler)

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 Step-2

➢ Fill Required Inventory Details
Gateway of Tally→Inventory info - Units of Measure - Create

Gateway of Tally→Inventory info - Stock Item - Create

 Step-3

Gateway of Tally→Create - Ledger
➢ Create Party Ledger (Supplier) and Purchase Ledger

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• Harshit (Supplier) - Under -(Sundry Creditor)
• Price Level - Not Applicable (case of Supplier)

• Purchase - Under (Purchase A/c)

 Step-4

Gateway of Tally→Accounting voucher - Press F9 (Purchase)

• Now , Available Stock is 120 Kg Basmati Rice and 100 Kg Sugar.

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 Step-5

Set Price level According to Customer , Retailer
Gateway of Tally→ Create - Inventory Master - Price List (Sock Group) -

• First Select - Customer and fill Price Details According to quantity with discount

• Second , Select - Retailer and fill Price details According to Retailer Quantity with
Discount

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 Step-6

Gateway of Tally→Account info - Ledger - Create
• Create Buyer Ledgers with Level and Sales Ledger
Note - If we Set Level -" Not Applicable " - Price not show automatically in sales Invoice.
Apply Price Level By Press (Ctrl + I )Command

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• Press Ctrl+I Command for apply price level on Party

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 Step-7

• Create SalesInvoice for following Parties

Party Name (Buyer) Item Sold (Qty) - Basmati Rice Item Sold (Qty) - Sugar

Lalit 12 Kg 8 Kg
35
ShriRam 19 Kg

Gateway of Tally→ Voucher - Press F8 (Sales Invoice)

Note - No need to fill Price of Item , it Automatically detect from the price list maintain above .
if Price not show automatically then we need to check price list again.

• 2nd Invoice

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 Step-7

• Check Stock Summary and Profit

Gateway of Tally→ Stock Summary

Gateway of Tally→Profit & Loss A/c - (Alt+F1) for Details

 Step-8

Now , Basmati Rice Rs and Sugar Price increase - Maintain Revise Price list for following
item Level wise

Level Revise Price
Customer 5 Rs
Retailer 3 Rs

Gateway of Tally→ Alter - Price List (Group) - Press (Alt+R) - Revise Price

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• Do Same as for Retailer Level Rs 3 Revise Price.

 Step-9

Sold 20 Kg Basmati Rice to Lalit and check Revise Price update in invoice or not Update
(Previous Amount is 70 Rs with 5% Discount)

Note- if we want to increase Amount (item-wise) differently we must create stock
group for item and then we can change the revise amount differently for stock item

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Practice Exercise

Q- Maintain Price list for Reliance Fresh Customer, Reliance card holder get 2%

Discount on Item and only Customerget 0% Discount, No Limit Criteria on Items.

List of Product:withCost Price and Selling Price on 1st Oct

Product Name Opening Cost Selling
Close up (150 grm) Qty Price Price (Per

150 (Per Pcs) Pcs)

42 52

Pepsodent (150 Grm) 100 44 50

Tooth DantKanti (100 Grm) 150 48 56
Paste Babool (150 Grm) 80 41 48

Colgate Max Gel (150 Grm) 100 49 58

Sold following item to Reliance card holder on 2nd October

Customer Name Invoice No. Product Sold Qty
Vinay 5
Priya 1 DantKanti (150 Grm) 3

2 Colgate Max Gel (150 Grm)

Sold following item to Customer (No Reliance card Holder).

Customer Name Invoice No. Product Sold Qty
7
Close up (150 grm) 5
4
Sunil 3 Pepsodent (150 Grm) 6
8
DantKanti (100 Grm)

Himanshu 4 Pepsodent (150 Grm)
Colgate Max Gel (150 Grm)

On 1st November Price revises for all Toothpaste - Price decrease Per 2 Rs all Item.
Sold following item to Customer (No Reliance card Holder). On 2nd Nov

Customer Name Invoice No. Product Sold Qty
Vikram 5 Close up (150 grm) 3
Pepsodent (150 Grm) 2

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• Calculate following with above Entries
 Stock Available?
 Profit/Loss of Reliance?

Answer

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Banking

Tally-Prime
What is BANKING use in Tally?
Banking feature help us in business to maintain Payment (Pay By Cheque) Entry or
Received Entry (Received Cheque). We can maintain - Bank reconcile, Cheque
Printing , Deposit Slip , Cheque Register , Payment Advice entry , here we can also
cheque the post date cheque summary.

*Note - (Set Date According to Current Year)

Step - 1
• Create new firm / or Select Existing firm (No need to open Any feature related

Banking) - Its Automatically open
Step - 2
Create Bank Ledger
Gateway of Tally - Create - Ledger

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• Enter Name - Canara Bank - Under (Bank Accounts)
o Account Holder name (Owner Name)
o A/c No.
o IFSC Code
o Bank Name
o Branch
o Set Cheque Books - Yes

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• Press Alt + B - Copy format

• All Entry of cheque printing configuration automatically filled by copy from
sample format , Just pass this screen by pressing Enter

• Ask for Printing , Press Esc Key and Pass the Ledger of Bank.
• Fill Canara Bank Opening Balance (2,00,000)Address Details , Before pass

Canara Bank Ledger.
• Same as we can create multiple bank Ledger Accounts
Party Ledger (Create)-

• Arun Verma - (Sundry Creditor)
• Vishal - (Sundry Creditor)
• Ahmad Khan - (Sundry Debtor)
• Vinod Jain - (Sundry Debtor)
• Cash Balance - 50,000 (Alter)

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Step - 3
1.
Issue cheque to Arun verma Rs. 45000 ,Cheque number 201101 - on 1st May

• for this transaction pass Payment Voucher entry through Canara Bank.
Gateway of tally - Voucher - Press F5 (Payment)

• Select Cheque Range - It automatically get the cheque no Serial - wise

• Ask for cheque print , Press Esc Key' and pass screen ,(if want to check
Preview can check).

2.
Issue cheque to Vishal Rs 35000 , Cheque number 201102 - on 1st May

• Same As above

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Step - 4

Received cheque from Ahmad khan Rs 15,000 Cheque (Details - ICICI Bank ,
150220 Cheque no ,Noida 62 Branch-Dated 1-May)

Gateway of Tally - Voucher - (Press F6) Receipt Voucher

Cr. Ahmad Khan 15000

Dr Canara Bank 15000

(Note- Specify cheque details in Voucher) Mentioned with below image.

• Press F12 and Set Feature 'Yes' if not show in Above Screen.

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Step - 5
Received PDC(Post dated cheque) from vinod Jain on 2nd May - PDC date is 1st
June next month. Rs 8000 , Bank Axis Bank Cheque no 901233 , Rohini Sector 7
Gateway of Tally- Voucher - (Press F6) Receipt Voucher
Note
Firstly Press F2 and change data 1-June and Press Ctrl+T for PDC Entry. after pass
transaction back to date 2nd May again by press F2

• Specify Bank name - Axis bank and fill the required details

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Step - 6

Deposit 20,000 cash into Canara Bank Account and print Deposit Slip on 2nd May.

Denomination details
2000 → 6
500 → 10
200 → 10
100 → 10

Gateway of Tally - Voucher - (Press F4) Contra Voucher

• After pass cash ledger ask for denomination details

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• Ask for receiver Details - Pass (Not Applicable because firm deposit cash into bank)

Step - 7
• Now We can check all Banking option step by step

1st - Cheque Printing

• in this Area , we can print Computerized Cheque for Party (E.g. Party Name

, Amount in digit , amount in word , cheque issue date )
Press Enter on Cheque Printing option

• Select All item (List of Banks)
• All Party details show ,Cheque to be printed with cheque details .

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• if Details not show Press Alt+f2 And remove dates or change period as per
cheque date.

• Press Space for select party (Arun)which we want to print
• Press Alt+P for print

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• We can select Different printer from Configuration, Click on Preview button

• Press Alt+Z for zoom Screen and continue print Alt+P
• Now Print Entry not show in List if want to show Press F8 Key (Include Printed)

• Same cheque printing for different party as mentioned above

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2nd - Cheque Register

• Cheque Details- Total cheque , available cheque , un-reconciled cheque , reconciled cheque,
cancelled cheque , post date issue cheque .

• If we want to cancel issue cheque goto - Day book - Select Entry and press
Alt+X for cancelled cheque

• If want to issue PDC cheque Press Ctrl+T In Payment voucher (Change PDC
Date by press F2) as we discuss above in Receipt Entry

• Un-reconcile means cheque not pass from the side of bank ,Reconcile
Means Cheque pass from the side of bank Discuss in 3rd Option.

3rd - Cheque Register
• Pass date of Bank Reconcile

• PDC cheque not reconcile because it Reconcile in June month.

pass this screen and check again Cheque Register.

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4th - Deposit Slip
• Cheque Deposit Slip
Select Party using Space command
and print Cheque
Deposit Slip - Pass date of print 2nd
May

• Press Alt+Z for Zoom

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• Cash Deposit Slip
Select contra entry using space command (if not show Press F5 - cash
Transaction) and pass date of printing after enter, press Alt+ Z for full screen shot
- cash deposit slip.

Press Esc key from keyboard for return back
5th - Payment Advice

• here , we can see all transaction to cheque issue party , or party-wise
details
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6th –Post-dated summary

• Check the all status of PDC (Post-dated cheque) Received or Issued.

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