Tally Prime

Prepared by: Babloo Sir (8368894657)

➢ SET BOM Name for Ladies Suit
Page 496

Prepared by: Babloo Sir (8368894657)

• Step – 3 (Voucher for Purchase Raw Material)

Gateway of Tally – Voucher – (F9) Purchase Raw Material from Aman
Trading & Co. on 1st Apr
1. 1000 MTR fabrics of Kurtis @ Rs 50 Per MTR
2. 1000 MTR fabrics of Dupatta @ Rs 40 Per MTR
3. 1000 MTR fabrics of Salwar @ Rs 60 Per MTR

• Step – 4
Gateway of Tally – Stock Summary

Press Alt+F1 for Details of Raw Material.

Page 497

Prepared by: Babloo Sir (8368894657)

• Step – 5
Create – Ledger – Shaqib Tailor (for Job work Process) – Cutting, Stitching &
Packaging.

Now, we send Job Work order for 100 Pcs of Ladies Suit to Shaqib Tailor – (Job
Work out Location) from our (Raw Material Location)

• Step – 6
Gateway of Tally - Voucher - Press F10 Key for Activate job work out Voucher

Page 498

Prepared by: Babloo Sir (8368894657)

Select Party A/c Name and Voucher Date as Per job Work out order Date.
• Insert Dispatch Details

• Set Order Quantity for job work – E.g. 100 Pcs for Manufacture Ladies Suit.
Issue from main location , Pending to issue on 1st APR

Page 499

Prepared by: Babloo Sir (8368894657)

• After Job work complete we get all the Ladies suit in our finished goods
Location. And set cost tracing Details.

Set Rate – 386 (Include job work charges 100 RS and other for Raw Material cost
Price)
Calculation Process
100 PCS Ladies Suit = Raw Material charges (8600+10000 + 15000) + 5000 (Job
work charges for 100 Pcs Ladies suit (50 RS per PCS) cutting, Stitching and
packing)
Total = 38600/100 = 386 Rs Per Pcs (Cost Price)

• Pass this job work out order voucher after insert all necessary details.

• Display more reports – job work reports – orders – (F8) Job work Out)

Page 500

Prepared by: Babloo Sir (8368894657)

• Now, we send Material Out to Shaqib tailor for process of Ladies suit. But
we activate material use for job work in Material out Voucher

Gateway of Tally – Alter – Voucher Type (Select) Material out and press enter for
modify

• Create Material out voucher - Goto Voucher and press F10 key for Pass
Material out Voucher

Page 501

Prepared by: Babloo Sir (8368894657)

• Select Party name, and Material out date (2nd APR) – Destination location
(Job Work Out)

Page 502

Prepared by: Babloo Sir (8368894657)

• Check Report of Stock summary and Location wise stock summary to check
material out wise report.

• Display more reports – Inventory Books – Locations – Job work Out

• Location – Main location

Page 503

Prepared by: Babloo Sir (8368894657)

• After 30 days Shaqib delivery 100 Pcs of Ladies suit. We pass Material in entry in
our stock to maintain stock

Gateway of Tally – Alter – Voucher Types – Select (Material In) Voucher and set
allow consumption and job work ‘YES’

• Gateway of Tally – Voucher – Press F10 Key for Material in Entry.

Page 504

Prepared by: Babloo Sir (8368894657)

• Now our Final product (Ladies suit) will show in stock summary after material in
Voucher pass.

Gateway of Tally – Stock Summary

• Step – 7
After Pass ALL Voucher related job work, we create Job work charges Ledger for
pass Bill in account of Shaqib tailor for service of manufacture ladies suit
Page 505

Prepared by: Babloo Sir (8368894657)

Create - Ledger

• Before pass Job work charges Ledger – Press Ctrl + I Key and allow cost allocation
for stock item - Yes
Page 506

Prepared by: Babloo Sir (8368894657)

• Insert GST Details and pass the ledger and then create voucher for Purchase bill –
job work charges in account of Shaqib tailor.

• Check party wise Outstanding reports
• Display more reports – statement of Accounts – Outstanding’s - Payable

Page 507

Prepared by: Babloo Sir (8368894657)

Page 508

Prepared by: Babloo Sir (8368894657)

JOB WORK IN ORDER

Example – Create Job Work in Order Process by Meghraj Mill & PVT Ltd. Chana
Dal to Besan (Mill Process)

• Step – 1

Company Create (Meghraj Mill & PVT Ltd)

• Step – 2
➢ Create -

1. Godown/Location

a) Job Work (Set Third Party Stock with us)

Press F12 (if Third Party stock with us option not show) and Activate

Page 509

Prepared by: Babloo Sir (8368894657)

b) Scrap (to maintain Scrap remaining after manufacture besan)

2. Units

a) Kg. (Set 3 Decimal Places)

b) Bags (e.g. 10 Kg = 1 Bags)

Page 510

Prepared by: Babloo Sir (8368894657)

3. Chana Dal
Unit – Kg
1 Bags = 10 Kg

Alternate units - Bags (if not show press f12 and open this features)

Page 511

Prepared by: Babloo Sir (8368894657)

4. Besan
Units – Bags
Alternate units – Kg
10 kg = 1 Bags

IF Set BOM – Yes (if not show press F12 and set Bill of material ‘yes’)

Page 512

Prepared by: Babloo Sir (8368894657)

Name of BOM – Besan Process

• Press F12 if Type of Item not Show
• Set GST Rate on Besan

Page 513

Prepared by: Babloo Sir (8368894657)

• Step – 3

o Create - Voucher Type –

• Step – 4

➢ Create - Ledger

a) Hemant (Job-Order Party)
Under – Sundry debtor
Set Bill by bill – Yes (For check outstanding Report)
(Unregistered Dealer, Delhi)

b) Output CGST @ 2.5% - Under (Duties & Taxes) - Central

c) Output SGST @ 2.5% - Under (Duties & Taxes) - State

d) Local Sales @ 5% - Under (Sales A/c)

Page 514

Prepared by: Babloo Sir (8368894657)

e) Job work Charges – Under (Direct income ) (Press Ctrl+ I) and Apply
Allow cost allocation for stock item - Yes
GST – Yes

• Step – 5

Job Work Voucher create
Received 10 Bags Order for Besan (102 Kg Chana dal - .200 Grm Wastage in 1 Bag) – Job work in
Order Process – Order No (HEM-1)
Gateway of Tally - Press F10 Key (in Accounting Voucher)

Page 515

Prepared by: Babloo Sir (8368894657)

• Select Party name – Hemant and fill required details

• Select Item name Besan and Press Enter , here 102 Kg Chana dal Material issue from the
side of buyer

• 50 RS Per Kg Rate and 500 Per Bag (50x10)

Page 516

Prepared by: Babloo Sir (8368894657)

• Now, Pass the Job work in Order Voucher

• Step – 6

Alter in Material in and Material Out voucher
➢ Gateway of Tally - Alter → Voucher Type - Material in

➢ Alter - Voucher Type – (select Material Out)

Page 517

Prepared by: Babloo Sir (8368894657)

Step – 7

• Material in Voucher create
• Gateway of tally – Press F10 – Select Material in Voucher

Select Party name – Hemant and Order no

Page 518

Prepared by: Babloo Sir (8368894657)

Now, Pass the Material in Voucher
• Check Inventory Book – Location wise – Chana dal show in Job Work Godown
and scrap Godown is empty because no manufacture voucher process for besan
process.

Step – 8

In Voucher, Manufacture for 10 Bags (Alt+F7) – Besan manufacture voucher

Page 519

Prepared by: Babloo Sir (8368894657)

• Select name of product

• Type location after manufacture stock available and insert QTY to be
manufacture

Now, Pass the voucher and check again Inventory book – Location job work and
scrap Godown

Page 520

Prepared by: Babloo Sir (8368894657)

• Now order is complete from the side of Hemant and material out (final
Product) after manufacture

Step – 9

Gateway of tally – Voucher – Press F10 Key and Select Material Out

Page 521

Prepared by: Babloo Sir (8368894657)

• Pass Entry and check again inventory book – Location summary
• Job Work Out Location and Scrap location now empty because all material

out to Hemant

Material Movement report

Display more reports – Job work reports, we can check

• Material out register
• Job work in register
• Material movement

• Stock from party

Page 522

Prepared by: Babloo Sir (8368894657)

Step – 10
Job work charges Invoice (F8) Sales Invoice against Job Work to Hemant,

Gateway of Tally – Voucher (Press F8) Sales
Press Ctrl + H – Account only Mode

1 Bags Job work charges for grinding = 100 RS x 10 = 1000 RS.

Step – 11

Check report outstanding receivables
Display more reports – Statement of accounts –outstanding – Receivables

• GSTR1 Report

Page 523

Prepared by: Babloo Sir (8368894657)

Short-Key
Tally -PRIME

 From Gateway of Tally

S.No. Keys Description of command
1 ALT+K Company
2 Alt+F3 Select company (Existing open Company)
3 Alt + F2 Period change of company
4 Ctrl + Q/Alt+F4 Exit/Close Tally
5 Ctrl + F3 Shut Company
6 F11-F1 Accounting/Inventory/Statutory Features
7 F3 Select/Open Company
8 D,A,C Display→ Account Book → Cash-Bank Book
9 D,A,P Display→ Account Book → Purchase Register
10 D,S,O Check Outstanding Balance-Receivable/Payable
11 V Voucher Entry
12 C Create Ledger/Inventory and other
13 N,R Check Register
14 S Stock Summary
15 F2 Current Data Change
16 Alt+ O Import Master
17 Alt + E Export Master
18 Alt + M Mail Send

Page 524

Prepared by: Babloo Sir (8368894657)

19 D S S Statistics
20 R Ratio Analysis Report
21 K Day Book
22 H Chart of Accounts

 Into Voucher

Note – Some Command working when The Option is ‘Yes’ or Activate in Feature According to
Description.

Sno. Keys Description of command
1 F2 Transaction date Change
2 F4 Contra Voucher
3 F5 Payment Voucher
4 F6 Receipt Voucher
5 F7 Journal Voucher
6 F8 Sales voucher
7 F9 Purchase Voucher
8 Alt + F6 Sales Return/Credit Note Voucher
9 Alt + F5 Purchase Return/Debit Note Voucher
10 Ctrl + L Optional Voucher
11 F10 List of Voucher Types
12 Ctrl + F4 Payroll Salary Calculation (Employee)
13 Ctrl + F Payroll Auto Fill (Salary Calculation)
14 Alt + E Export Voucher in JPG,XLS,PDF format
15 Alt + P Print Voucher- Current
16 Alt + H Change Mode -Item Only/Account Only

Page 525

Prepared by: Babloo Sir (8368894657) Data Synchronization
Transfer of Material
17 Alt + Z Purchase Order
18 Alt + F7 Sales Order
19 Alt + F9 Receipt Note
20 Alt + F8 Delivery Note
21 Alt + F9 Rejection Inward
22 Alt + F8 Rejection Outward
23 Ctrl + F6 Goto
24 Ctrl + F5 Short-Cut Ledger/ Item etc..Creation
25 Alt + G Mailing Voucher
26 Alt + C Save Voucher
27 Alt + M Delete Voucher
28 Ctrl + A More details Add in Voucher
29 Alt + D Physical Stock Entry
30 Ctrl + I
31 Ctrl + F7

 Into Profit/Loss Account or Balance Sheet

Sno. Keys Description of command
1 Alt + F1 Details/Condensed
2 F2 Period changed
3 F8 Valuation Method
4 Ctrl + H Change Report
5 Alt + N Report (Month/Daily etc..)

Page 526

Prepared by: Babloo Sir (8368894657) Show Group Details (click on Group e.g.
Purchase/Sales)
6 Shift + Enter Modify in Ledger
Calculator On
7 Ctrl + Enter Calculator Off
8 Ctrl + N Configuration
9 ESC Exception report ( Negative Ledger)
10 F12 New column Add
11 Ctrl + J Delete Column
12 Alt + C
13 Alt + D

 Into Gateway of Tally → Banking → Cheque Register

Sno. Keys Description of command
1 Alt + F1 Details of Cheque instrument
2 Alt + R Reconcile Cheque
3 Ctrl + S Quick Search
4 Alt + F5 Details / condensed
5 Alt + Q Quick Search
6 F8 Cheque Status

 Into Gateway of Tally → Stock Summary Description of command
Sno. Keys Hide Profit /Show Profit
1 F7 Group Wise/Item Wise
2 F5 Show item group Wise
3 F4

Page 527

Prepared by: Babloo Sir (8368894657) Range Check, With Amount or Name Wise
Auto Column Wise Check
4 Alt + F12 Change View
5 Alt + N Valuation Method
6 Ctrl + H Godown Type
7 F8 Value to Calculate in profit
8 Ctrl + F8 More configuration Setting
9 Ctrl + F12
10 F12 Description of command
Open GST Portal
 Into GSTR Report Status Wise
Sno. Keys Change View
1 Alt + V Start Adjustment
2 F5 Export Json/Excel/CSV Format
3 Ctrl + H Exception Report (Invalid Voucher)
4 Alt + J Details Show ALL Entry
5 Alt + E Configuration more setting
6 Ctrl + J
7 Alt + F5 Page 528
8 F12

Other Short Keys

• Tally Help
Ctrl + F1

• Goto Any option
Alt + G

• Data Backup / Restore

Prepared by: Babloo Sir (8368894657)

Alt+Y
• Setting Display / Licenses and other TDL Upgrade

F1 - Setting
• In TDL Section

Press F4 (Manage TDL)
F6 - Add on Features
• Pre- Close order for Purchase/Sales order Report / Outstanding Report
Alt + W - Pre Close
F8 - ALL Order
F6 - Age Wise
• Payroll Report
F5 - Employee Wise Report and category wise Report
F4 - Employee
D P P From gateway of tally - Pay Slip Report
• While Company Creation
Alt+R - Group Company
F1 - Configuration more setting
• Day Book - Transaction Show
F4 - Voucher Type
Alt + F5 - Details
• Multiple Entry / Transaction Selection
Space Bar - Select / Unselect Entry in Day book or any other view
• F8 Key - Today changes in Tally Audit

Page 529