Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 43 of 223 According to the International Performance Measurement & Verification Protocol (IPMVP), there are four (4) options for conducting measurement and verification as follows: a. Option A: Partially Measured Retrofit Isolation b. Option B: Retrofit Isolation c. Option C: Whole Facility d. Option D: Calibrated Simulation Overview of M&V Options is shown below in Table 3. Table 3: M&V Concepts M&V Option How savings are calculated Typical Applications A. Partially Measures RetrofitIsolation Savings are determined by partial field measurement of the energy use of the system(s) to which the ECM was applied, separate from the energy use of the rest of the facility. Measurement may be either short-term or continuous. Engineering calculations using short-term or continuous post-retrofit measurementand stipulation. Lighting retrofit where power draw is measured periodically. The operating hours of the lights are assumed to be onehalf hour per day longer than store open hours.
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 44 of 223 M&V Option How savings are calculated Typical Applications Partial measurement means that some but not all parameter(s) may be stipulated. If the total impact of possible stipulation error(s) is not significant to the resultant savings. Careful review of ECM design and installation will ensure that stipulated values fairly represent the probable actual value. Stipulations should be shown in the M&V Plan along with analysis of the significance of the error theymay introduce.
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 45 of 223 M&V Option How savings are calculated Typical Applications B. Retrofit Isolation Savings are determined by fieldmeasurement of the energy useof the systems to which the ECM was applied separately fromthe energy use of the rest of thefacility. Shortterm or continuous measurements are taken throughout the post-retrofit period. Engineering calculations using short-term or continuous measurement Applications of controls to vary the load on a constant speed pump using a variable speed drive. A kWh meter installed on the electrical supply to the pump motor measures electricity. In the base year, this meter is in place for a week to verify constant loading. The meter is in place throughout the postretrofit period to track variations in energy use. C. Whole facility Savings are determined by measuring energy use at the whole facility level. Shorttermor continuous measurements are taken throughout the post-retrofit period. Analysis of whole facility utility meter or sub-meter data using techniques from simple comparison to regression analysis. Multifaceted energy management programme affecting many systems in an organization. The gas and electric utility meters measure energy use for a twelve (12) month base year period and throughout the post-retrofit period.
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 46 of 223 M&V Option How savings are calculated Typical Applications D. Calibrated Simulation Savings are determined throughsimulation of the energy use of components of the whole facility. Simulation routines mustbe demonstrated to adequately model actual energy performance measured in thefacility. This option usually requires considerable skill in calibrated simulation. Energy use simulation, calibrated with hourly or monthly utility billing data and/or end-use metering. Multifaceted energy management programme affecting many systems in an organization but where no base year is available. The gas and electric utility meters measure post-retrofit period energy use. Base year energy use is determined by simulation using a model calibrated by the post-retrofit period utility data.
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 47 of 223 10.3 IPMVP Option A: Partially Measures Retrofit Isolation Option A involves isolation of the energy use of the equipment affected by an ECM from the energy use of the rest of the facility. Measurement equipment is used to isolate all relevant energy flows in the pre-retrofit and post-retrofit periods. Onlypartial measurement is used under Option A with some parameter(s) being stipulated. Option A is best applied where: a. The performance of only the systems affected by the ECM is of concern, either due to the responsibilities assigned to the parties in a performance contract or due to the savings of the ECM being too small to be detected inthe time available using Option C. b. Interactive effects between ECMs or with other facility equipment can be measured or assumed to be not significant. c. Isolation of the ECM from the rest of the facility and stipulation of key factors may avoid possibly difficult non-routine baseline adjustments for future changes to the facility. d. The independent variables that affect energy use are not complex and excessively difficult or expensive to monitor. e. Submeters already exist to isolate the energy use of systems. f. Meters added for isolation purposes will be used for other purposes such as operational feedback or tenant billing. g. The uncertainty created by stipulations is acceptable. h. The continued effectiveness of the ECM can be assessed by routine visual inspection of stipulated parameters.
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 48 of 223 i. Stipulation of some parameters is less costly than measurement of them in Option B or simulation in Option D. Option B: Retrofit Isolation The savings determination techniques of Option B are identical to those of Option A except no stipulations are allowed under Option B of which full measurement is required. The savings created by most types of ECMs can be determined with Option B. However, the degree of difficulty and costs associated with verification increases proportionately as metering complexity increases. Option B methods will generally bemore difficult and costly than Option A. However, Option B may produce less uncertain results where load and savings patterns are variable. Option B is best applied when: a. The performance of only the systems affected by the ECM is of concern, either due to the responsibilities assigned to the parties in a performance contract or due to the savings of the ECM being too small to be detected inthe time available using Option C. b. Interactive effects between ECMs or with other facility equipment can be measured or assumed to be not significant. c. Isolation of the ECM from the rest of the facility may avoid possibly difficult non-routine baseline adjustments for future changes to the facility. d. The independent variables that affect energy use are not complex and excessively difficult or expensive to monitor. e. Sub-meters already exist to isolate the energy use of systems. f. Meters added for isolation purposes will be used for other purposes such as operational feedback or tenant billing.
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 49 of 223 g. Measurement of parameters is less costly than simulation in Option D. Option C: Whole facility Option C involves the use of utility meters or whole facility sub-meters to assess the energy performance of a total building or facility. Options C assesses the impact of any type of ECM, but not individually if more than one is applied to an energy meter. This option determines the collective savings of all ECMs and applies to the part of the facility monitored by the energy meter. Also, since whole facilities are used, savings reported under Option C include the impact of any other changes made in facility energy use (positive or negative). Option C may be used in cases where there is a high degree of interaction between installed ECMs or between ECMs and the rest of the facility, or the isolation and measurement of individual ECM(s) is difficult or too costly. This option is intended for projects where savings are expected to be large enough tobe discernible from the random or unexplained energy variations that are normally found at the level of the whole facility meter. The larger the saving, or the smaller the unexplained variations in the base year, the easier it will be to identify savings. Option C is best applied where: a. The energy performance of the whole facility is to be assessed, not just the ECMs. b. There are many different types of ECMs in one facility. c. The ECMs involve diffuse activities, which cannot easily be isolated from the rest of the facility, such as operator training or wall and window upgrades. d. The savings are large enough to be separated from noise in the base year
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 50 of 223 data during the time of monitoring. e. Interactive effects between ECMs or with other facility equipment are substantial making isolation techniques of Option A and B excessively complex. f. Major future changes to the facility are not expected during the period of savings determination. A system of tracking key operating conditions can be established to facilitate possible future non-routine baseline adjustments. g. Reasonable correlation can be found between energy use and other independent variables. Option D: Calibrated Simulation Option D involves the use of computer simulation software to predict facility energy for one or both of the energy use terms in Equation 1. Such a simulation model must be “calibrated” so that it predicts an energy use and demand pattern that reasonably matches actual utility consumption and demand data in either the base year or a post-retrofit period. Option D may be used to assess the performance of all ECMs in a facility, as for Option C. However; different from Option C, multiple runs of the simulation tool in Option D allows estimation of the saving attributable to each ECM within a multiple ECM project. Option D may also be used to assess just the performance of individual systems within a facility, as for Option A and B, so the system’s energy use must be isolated from that of the rest of the facility by appropriate meters.
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 51 of 223 Option D is best applied where: a. Either base year or post-retrofit energy data is unavailable or unreliable. b. There are too many ECMs to assess using Option A or B the ECMs involve diffuse activities, which cannot easily be isolated from the rest of the facility. c. The impact of each ECM on its own is to be estimated within a multiple ECM project and the costs of Option A or B are excessive. d. Interactive effects between ECMs or with other equipment are complex, making isolation techniques of Option A and B excessively complex. e. Major future changes to the facility are expected during the period of savings determination and no realistic means can be found to track or account for theirenergy impact. f. An experienced energy simulation professional is available and adequately funded for gathering input data and calibrating the simulation model. g. The facility and the ECMs can be modeled by well-documented simulation software, and reasonable calibration can be achieved against actual metered energy and demand data.
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 52 of 223 11 Line of Communication 11.1 PKK Facility a. PKK shall consult JPPKK in mattersarising out of the implementation of sustainable energy management. 11.2 EMC a. The CEM will make a quarter-year report to the EMC on energy management activities and progress. Matters relating to the energy management initiatives and control of energy consumption in various PKK will be included in the report. EMC will meet on a quarterly basis to discuss and review the initiatives and progress towards achieving energy efficiency targets. Figure 7 below depicts the flow of lines of communication of the SEMS.
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 53 of 223 11.3 Summary of Energy Management Working Procedure Figure 7: Lines of Communication through SEM PKK
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 54 of 223 11.4 Documentation The Energy Management System documents are as follows: LIST OF ENERGY MANAGEMENT SYSTEM DOCUMENTS AND CONTENTS No DOCUMENT TITLE CONTENT 1 Guidelines on energy Management a. Purpose b. Scope of Work c. Roles and Responsibilities d. Procedures e. Legal Compliance and Other Requirement f. Operational and Monitoring Control g. Measurement & Verification (M&V) Guideline h. Line of Communication i. Internal Audit 2 Energy Management System Manual a. Policy Statement b. Objectives c. Energy Management System (Process Flow Chart and documentation) d. Organization e. Scope f. Management Responsibility 3. Energy Management Planning Plan a. Energy benchmarks b. Energy performance indicator c. Significant energy users d. Objective and energy target e. Energy saving action plan f. Competency Development, Training and Awareness Plan g. Monitoring, measurement, and analysis plan h. Internal audit plan
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 55 of 223 LIST OF ENERGY MANAGEMENT SYSTEM DOCUMENTS AND CONTENTS No DOCUMENT TITLE CONTENT 4. Operation Procedures Manual a. System description b. Operation parameter c. Operation procedure d. Record 5. Monthly Status Report (Electricity Bill) Energy Management Master Plan Report: Progress of implementation and performance 6. Preparation of Mid -Year Energy Report a. Progress report b. Current energy performance indicators c. Analysis of actual achievement versus target d. Evaluation of activity effectiveness 7 Energy audit a. Energy audit flow chart b. Example of Internal Energy Audit Report c. Non-Conformance Report (NCR) d. Suggestions for Improvement e. Energy Management System Internal Audit Program 8. Management Review Report a. Output from Management Review Report b. Energy policy review c. Review of overall energy performance against targets d. Status of compliance with current regulations or standards e. Energy Audit findings f. Status of corrective and preventive actions g. Energy consumptions projection h. Improvement measures
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 56 of 110 12 Internal Audit 12.1 System audit will be conducted internally prior to EMGS certification exercises. Internal energy auditor would carry out the internal audit. The checklist in the Appendix A will be used in this exercise. This exercise will ensure compliance to the requirements by the external auditor.
Guidelines on EnergyManagement Appendix A: Audit of Current Performance A-1 Audit Checklist Areas : ……………………………Audit Team : ……………………………Lead Auditor : ……………………………Auditor : ……………………………Audit Date : ……………………………Audit Report No EAC No Building/System
y No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 57 of 223 ……………………….. ……………………….. ………………………. ………………………. ………………………. Area of Focus Compliance to AEMAS(Yes/No)
Guidelines on EnergyManagement Appendix B: Establishing Baseline B-1 Company Profile and Building Survey Form COMPANY PROFILE BUILDING SURRow B 1 Name of Company 2 Address Tel: 3 4 Name of the Building 5 Address Tel: 7 Contact person 8 Designation/position Tel: 9
y No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 58 of 223 RVEY FORM Table No 001 Year Fax: Email: - Fax: Email: Fax: Email:
Guidelines on EnergyManagement 10 BUILDING INFORMATION 11 Year of built Gross Floorm2 12 13 Total No of Block 14 Annual electricity kWh 15 Annual energy cost RM 16 Previous energy audits (if any) Year 17 No of audits 18 Does audit report exist? y/n 19 SIGNIFICANT ENERGYUSERS Please (√) Noa) Steam Boiler b) Thermal Heater c) Furnace d) Dryer h) Building Cooling System(See Note 1) Type Centralize Chiller PacUnitNo of unit Type of Refrigerant
y No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 59 of 223 Total Building Floor Area r Area Air-Conditioned Area Car Park Area m2 m2 Building functions Electricity Tariff Code Does the building equipped with sub-metering (y/n) Other types of energy used in the building (nat. gas, diesel etc) Year Type Annual consump. o of unit Please (√) No of unit e) Air Compressor f) Lift g) Cogeneration h) Other-please specify kage t Split Unit A/C AHU FCU i) Data Center, if any (y/n) Building Occupancy rate(%)
Guidelines on EnergyManagement 20 Operating regime Daily working hour Workingw21 Prepared by Date Name
y No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 60 of 223 g days in a week Annual break duration(days) Telephone Email Signature
Guidelines on EnergyManagement B-2 Power Consumption History POWER CONSUMPTION HISTORY ENERGY AUDIT NPlant Month Flat From total purchase Peak Off-peak TRow Unit Rec. kWh kWh kWh Used Col. 1 2 3 4 1 Jan 2 Feb 3 Mar 4 Apr 5 May 6 June 7 July 8 Aug 9 Sept 10 Oct 11 Nov 12 Dec 13 Total 14 Electricity tariff code Prepared by Date Name Telephone
y No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 61 of 223 No. Table No 002 Year Capacity MD PF penalty RE Charge Total Cost Total (include GST) kWh kW RM RM RM 5 6 7 8 E-mail Signature
Guidelines on EnergyManagement B-3 Static Factor No Asset No. Equipment Name Department EquipmenStatus
y No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 62 of 223 nt kW Power Factor Operating Hours/Month Total Energy Total Demand Nominal Estimated kWh kW
Guidelines on EnergyManagement B4 – Energy Saving / Energy Avoidance Calculation Format Month Baseline Period Baseline Data Measured Variable Consumption (kWh) Variable Consumption (kWh) A RJanuary February March April May June July August September October November December Total: Total:
y No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 63 of 223 Post Retrofit Period Energy Saving / Adjusted Baseline Baseline Adjustment (BLA) Regression Formula y = mx + c Consumption (kWh) B Static Factor (kWh) C Actual Adjusted Baseline (kWh) D=B+C Energy Avoidance (kWh) E=D-A Total: Total: Total: Total: % saving = E/D*100%
Guidelines on EnergyManagement Appendix C: Management Review C-1 Sustainability Energy Management Program Audit ReBuilding/System Audited: EAC No Lead Energy Auditor: Energy Auditor: Auditee: Description of opportunity for improvement Auditor Signature: Energy Manager Signature: Agreed Corrective Action Proposed Time Frame: Auditor Signature: Energy Manager Signature: Verification of action taken Satisfactory/Unsatisfactory: Auditor Signature: Comments: Auditor Signature:
y No. Procedure No. Issue 01 No. Amendment - Effective Date Page 64 of 223 eport Date: Date: Date: Date: Date: Date:
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 65 of 223 Appendix D: AEMAS Energy Management Gold Standard (EMGS) Certification Requirement Checklist D-1 AEMAS EMGS 1 Star Requirements No. Criteria Requirements Evidence Needed 1. Management Aspect 1.1 Corporation Leadership (1) Energy Policy Executive management shall establish a written energy policy that is appropriateto the nature and scale of energy use of the organization. The energy policy shall: a. State a commitment to comply with relevant legislation and relevant regulations with respect to energy, andwith other requirements to which the organization subscribes. b. Include a commitment to continualimprovement of energy efficiency. c. Include a commitment to allocate sufficient resources to support energymanagement activities. d. Be documented, implemented, and promoted throughout the organization. e. Be regularly reviewed for continuingsuitability. i. Energy policy which contains the elements a. to e. signed by the Hospital Director
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 66 of 223 No. Criteria Requirements Evidence Needed (2) Executive Management Review of Energy Management Performance Executive management shall be at least annually reported on the review of the energy management performance. The agenda shall contain the information of Baseline EEI, targets, and plan establishment, opportunities to improveenergy performance i. Management review document (report, minute ofmeeting) ii. Attendance of executive management in the management review 1.2 Planning (1) Energy Target &Plan a. The organization shall set annual measurable targets and plan for energyefficiency improvement. b. It shall include the means and time frame by which individual targets are tobe achieved i. Documented annual measurable energy target and plan (2) Planning And Allocation of Resources -
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 67 of 223 No. Criteria Requirements Evidence Needed 2. Organization Aspect 2.1 Human Resources (1) Appointment OfThe Energy Manager Executive management shall appoint anenergy manager who obtains at minimum Certified Energy Manager (CEM) license under AEMAS. Executive management shall give theenergy manager authority and full support to drive the energy management system. i Energy manager certificate issued by AEMAS ii Energy management structure showing the line ofcommand iii Job description of the energy manager (2) Energy Management Structure and Responsibilities The organization shall establish a management structure and responsibilities for energy management. i. Energy management structure and responsibilities (3) Staff Competency The organization shall establish a training plan to develop staff competency staff inenergy management. The plan shall at least cover the key responsible staff who are directly involved inthe operation, maintenance of the process, and equipment that have a significant impact on the energy use of the organization. i. Training plan
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 68 of 223 No. Criteria Requirements Evidence Needed 2.2 Motivation (1) Organization Awareness and Accountability The organization shall plan the activitiesto develop staff awareness for contribution and accountability in energy management. i. Activity plan for the development of staff awareness and accountability (2) Recognition of Energy Management The organization shall recognize the importance of energy management activities and promote its staff achievement in energy efficiency improvement. i. Activity plan for the development of staff awareness and accountability 3. Process Aspect 3.1 Process and Equipment (1) Analysis of Energy Use As the basis for energy efficiency improvement, the organization shall prepare its energy profile containing atleast the following: (data shall not be more than 2 years old): a. Types of energy consumed. b. Amount of energy consumption bysource c. Energy use breakdown according tosections i. Energy profile report less than2 years old (2) Purchasing and Procurement -
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 69 of 223 No. Criteria Requirements Evidence Needed 3.2 Operation Management (1) OperationControl The organization shall establish a planfor the implementation of work proceduresto control the energy use in the operation of processes and equipment. i Work procedures for the operation of processes and equipment (2) Maintenance The organization shall establish the planfor implementing the maintenance program to maintain & improve the energy efficiency of processes and equipment. The organization shall establish a plan toregularly calibrate measuring equipmentagainst the specified standards and in accordance with the manufacturer’s specifications. i. Work procedures for maintenance of process and equipment ii. Calibration plan (3) Corrective and Preventive Actions The organization shall establish the procedures for handling nonconformance and initiating corrective and preventive actions to minimize energy waste. i. Procedure for correctiveand preventive actions 4. Information Aspect 4.1 Information Management (1) Document Control -
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 70 of 223 No. Criteria Requirements Evidence Needed (2) Energy Records The organization shall establish and maintain records of energy consumption and related information e.g. production data for monitoring of energy management performance. i. Record of energy consumption and related information ii. Monitoring and analysis report 4.2 Communication (1) Staff Communication The organization shall establish the procedures for communication and coordination of the staff under the energy management structure. i. Procedure for communication and coordination within the energy management structure (2) Report Structure The organization shall establish the energy management reporting structureto ensure proper information is distributed to the relevant management functions. i. Records of energy management reports showing review/approval structure 5. Financial Aspect 5.1 Budget Management The organization shall plan the financialbudget for energy costs, project investment, and related expenditures to meet the energy target and plan. i. Annual energy target andplan ii. Energy budget plan
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 71 of 223 No. Criteria Requirements Evidence Needed 5.2 Investment The organization shall establish the decision criteria for investment in energy efficiency improvements such asannual budget and ROI. i. Project proposal documents ii. Management Review minutes of meeting iii. EMC Minutes of Meeting 6. Corporate ResponsibilityAspect 6.1 Regulation Compliance - 7. Achievement Aspect 7.1 Performance Review (1) Energy Efficiency Monitoring The organization shall monitor measureand record the energy consumption andenergy efficiency performance. i. Monitoring plan ii. Monitoring record of energy efficiency performance against the set target for the last 3 months (2) Energy Management System Audit The organization shall establish the procedures for the periodical audit of the energy management system to ensure thatthe system: i. Procedure for energy management system audit
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 72 of 223 No. Criteria Requirements Evidence Needed a. Is effectively implemented and maintained. b. In line with the energy policy, achieves energy objectives and targets. Audit procedures shall cover the audit scope, frequency, and methods, as well as the responsibilities and requirementsfor conducting audits and reporting results. ii Procedure for correctiveand preventive actions (3) Management Review The organization shall establish the procedure to review the performance ofthe energy management system at leaston an annual basis to ensure its continuing suitability, adequacy, and effectiveness. The review shall include assessing opportunities for improvement and theneed for changes to the energy management system, including the energy policy and energy target and plan. i. Procedure for management review
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 73 of 223 D-2 AEMAS EMGS 2 Stars Requirements No. Criteria Requirements Evidence Needed 1. Management Aspect 1.1 Corporation Leadership (1) Energy Policy Executive management shall establish a written energy policy that is appropriateto the nature and scale of energy use of the organization. The energy policy shall: a. State a commitment to comply with relevant legislation and relevant regulations with respect to energy, andwith other requirements to which the organization subscribes. b. Include a commitment to continualimprovement of energy efficiency. c. Include a commitment to allocate sufficient resources to support energymanagement activities. d. Be documented, implemented, and promoted throughout the organization. e. Be regularly reviewed for continuingsuitability. i. Energy policy which contains the elements a. to e. signed by the Hospital Director
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 74 of 223 No. Criteria Requirements Evidence Needed (2) Executive Management Review of Energy Management Performance Executive management shall be at least annually reported on the review of the energy management performance. The agenda shall contain the information of Baseline EEI, targets, and plan establishment, opportunities to improveenergy performance i. Management review document (report, minute ofmeeting) ii. Attendance of executive management in the management review 1.2 Planning (1) Energy Target &Plan a. The organization shall set annual measurable targets and plan for energyefficiency improvement. b. It shall include the means and time frame by which individual targets are tobe achieved i. Documented annual measurable energy target and plan ii. 3-year forward energy target and plan (2) Planning and Allocation of Resources The organization shall, in the businessplan, allocate human resources and financial budget for: a. Implementing projects under the energy target and plan. b. Designation of responsible persons (i) Energy budget plan (ii) Human resource plan (iii)Energy management project document
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 75 of 223 No. Criteria Requirements Evidence Needed c. Maintaining the energy managementsystem. d. Implementing the energy managementactivities iv. Record of investmentand expenditures on energy management activities and projects 2. Organization Aspect 2.1 Human Resources (1) Appointment OfThe Energy Manager Executive management shall appoint anenergy manager who obtains at minimum Certified Energy Manager (CEM) license under AEMAS which gives the CEM manager authority and full support to drive the energy management system i Letter of appointmentof Energy Manager by Executive Management ii Job description of theenergy manager iii Energy manager certificate issued by AEMAS Energy management structure showing line of command
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 76 of 223 No. Criteria Requirements Evidence Needed (2) Energy Management Structure and Responsibilities The organization shall establish a management structure and responsibilities for energy management comprising representatives from energy-related functional areas i. Energy Management Committee Organization chart. ii. Document roles and responsibilitie s of the energy management committee. iii. Record of meeting on energy management activities with involved designated persons
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 77 of 223 No. Criteria Requirements Evidence Needed (3) Staff Competency The organization shall systematically develop its staff competency to fulfill theresponsibilities under the energy management system. The organization shall plan and implement activities to: a. Identify training needs for staff. b. Provide training or take other actions to satisfy these needs c. Evaluate the effectiveness d. of thetraining or action taken. e. Maintain appropriate records of training, skills, and experience i. Record of Training needs assessment ii. Training plan iii. Record and evaluation of training effectiveness iv. Record of staff training 2.2 Motivation (1) Organization Awareness and Accountability The organization shall systematically planand implement activities to develop staffawareness for contribution and accountability in energy management while ensuring continuously implemented and assessment of their effectiveness and encouraging feedback and input from staff to improve energy management performance. Document activity plan for the development of staffawareness (e.g., talk, training, campaign) and accountability.
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 78 of 223 No. Criteria Requirements Evidence Needed i. Document showing the implementation of staff awarenessbuilding activities. ii. Review of staff awarenessbuilding activities, including feedback and suggestions. iii. Record and evaluatethe effectiveness of the awarenessbuilding activities. (2) Recognition of Energy Management The organization shall recognize the importance of energy management activities and promote its staff achievement in energy efficiency improvement. EAC/staff reward and/or recognition system (e.g., most efficient EAC staff/EAC achievement disseminated throughout the organization)
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 79 of 223 No. Criteria Requirements Evidence Needed 3. Process Aspect 3.1 Process and Equipment (1) Analysis and Energy Use As the basis for energy efficiency improvement, the organization shall conduct an energy audit (internal or external) to show: a. Types of energy consumed. b. Amount of energy consumption. c. Energy use profile. d. Energy use breakdown according tosections / EACs / SEUs e. Inventory of processes and equipmenthaving significant energy consumption. f. Opportunities for energy efficiencyimprovement. • The energy baseline shall be establishedusing the information in the initial energyprofile considering a minimum of 12 months of data. g. The organization shall utilize the energy audit result to set up energy targets and implement activities forenergy efficiency improvement. i. Energy audit report notmore than 2 years old ii. Records on the updateof energy consumption, energy use analysis, inventory of energy consuming process and equipment, etc.
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 80 of 223 No. Criteria Requirements Evidence Needed h. Energy use profile. i. Energy use breakdown according tosections / EACs / SEUs j. Inventory of processes and equipmenthaving significant energy consumption. k. Opportunities for energy efficiencyimprovement. • The energy baseline shall be establishedusing the information in the initial energyprofile considering a minimum of 12 months of data. l. The organization shall utilize the energy audit result to set up energy targets and implement activities forenergy efficiency improvement iii. Energy saving target • Energy conservatio n measures (ECM) plan with M&V plan to achievethe energy target consuming process and equipment, etc. iv. Energy saving target • Energy conservation measures (ECM) plan with M&V plan to achievethe energy target.
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 81 of 223 No. Criteria Requirements Evidence Needed (2) Purchasing and Procurement The organization shall establish an energyefficiency purchasing policy, the implementation procedure, and its records. i Energy efficiency purchasing policy and its procedure ii Purchasing and procurement records, investment analysis (e.g.: ROI) and list of suppliers and contractors
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 82 of 223 No. Criteria Requirements Evidence Needed 3.2 Operation Management (1) OperationControl The organization shall implement work procedures to control the energy use in the operation of at least two most energy-consuming processes in the organization. Work procedures shall indicate: a. The instruction on how to operate the process and equipment according to the operational criteria. b. The instruction on how to operate and adjust the control parameters to optimize the energy use by the process and equipment. i Work procedures for operation of process and equipment ii Evidence of the operation procedure being practiced iii Record of process and equipment operational data (2) Maintenance The organization shall establish the plan for implementing the maintenance program to maintain and improve the energy efficiency of the process and equipment. Work procedures and record for maintenance of process and equipment to maintain and improve its energy efficiency. Evidence of the maintenance procedure being practiced
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 83 of 223 No. Criteria Requirements Evidence Needed The organization shall establish a plan toregularly calibrate measuring equipmentagainst the specified standards and in accordance with the manufacturers’ specifications. Calibration plan for all equipment and record. Evidence of the calibration records. (3) Corrective and Preventive Actions The organization shall establish and implement the procedures for handling non-conformance and initiating preventive and corrective actions to minimize energy waste. i Procedure and record for preventive and corrective actions ii Records/ practiced preventive and corrective actions
Guidelines on Energy Management No. Procedure No. Issue 01 No. Amendment - Effective Date Page 84 of 223 No. Criteria Requirements Evidence Needed 4. Information Aspect 4.1 Information Management (1) Document Control The organization shall establish the equipment the procedures for controllingrecords and documents required by this energy management certification to ensure that: a. They can be located. b. They are periodically reviewed andrevised as necessary. c. The updated versions are available at allrelevant locations. d. Obsolete documents are removed. e. Obsolete documents retained for legaland/or knowledge preservation purposesare suitably identified. f. All documents are approved prior touse and their distribution is controlledEnergy management records and documentation shall be systematicallycontrolled periodically reviewed and revised for continuing suitability. i. Procedures for document control ii. Record of document review and revision