Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 171 of 223 3. Information about laws and other requirements needs to be communicated and disseminated to staff whose jobs are affected by changes that affect compliance with laws and other requirements. 4. The procedure of Maintenance, Preventive and Correction refers to the institution MS ISO 9001:2015 Maintenance Quality Procedure PKK-PK-PPP-12. 2 SYSTEM DESCRIPTION A. Water Cooled Package Unit (WCPU) The water-cooling package unit (WCPU) Air Handling Unit (AHU) central cooling system are to meet the cooling need of the Rafflesia Hall and PKK Multipurpose Hall at a temperature that has been set for the purpose of air conditioning. Refer to Table 1 for system specifications. Table 1: System Specification Component Tag Asset Brand/ Model Types/ Capacity Quantity Water Cooled Package Air Conditioning AHU-1, AHU-2, AHU-3, AHU4 York / Nihon Spindle Regend 4 Cooling Tower CT-1, CT-2, CT-3 3
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 172 of 223 i. Operation Schedule The operating hours of the water-cooled chiller plant are from 7.30 a.m. to 5.00 p.m. (when needed – non-daily) ii. Maintenance Schedule Refer to the Operation and Maintenance Manual. Water Cooled Package Unit a. Inspect Unit and record reading for voltage, pressure, temperature and oil level. (Monthly) b. Check all seals, gaskets and pipeline leakage. (Monthly) c. Check Refrigerant pressure. (Monthly) d. Check crankcase heaters. (Monthly) Component Tag Asset Brand/ Model Types/ Capacity Quantity Condenser Water Pumpset CWP-1, CWP-2, CWP-3, CWP-4 4 Water Cooled Package Units Control Panel WCP-1, WCP-2 2 Condenser Water Pumpset Control Panel CCP-1 1
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 173 of 223 e. Check compressor hold down bolts. (Monthly) f. Check pressure drop across condenser water pipes. (Monthly) g. Check all controls, safety devices, and switches. (Monthly) h. Check purge unit operation. (Monthly) i. Check condenser and cooler water tube for leakage. (Monthly) j. Clean air filter. Replace if necessary. (Every 3 Months) k. Services WCPU which includes change of Refrigerant Filter, Dryer Filter and top-up refrigerant gas. (Yearly) Cooling Towers c/w Water Treatment a. Check water level and float valve. (Daily) b. Carry out water treatment. (Monthly) c. Check belting. (Monthly) d. Check the operation of the float valve. (Monthly) e. Remove and clear clogged nozzles. (Monthly) f. Drain water and clean sump and strainers. (Monthly) g. Check operation valves. (Monthly) h. Cleaning of the hot and cold-water basin. (Monthly) i. Cooling tower infill. (Every 3 Months) j. Replace fan belting. (Yearly) k. Lubricate fan bearings. (Every 3 Months)
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 174 of 223 Pump Set a. Check glands and renew packing as necessary. (Monthly) b. Check hold down bolts and nuts. (Monthly) c. Check coupling and alignment. (Monthly) d. Check the connection of flexible joints. (Monthly) e. Check flow switch. (Monthly) f. Lubricate pump bearings. (Every 3 Months) Pump Electric Motor a. Check bearings. (Monthly) b. Check motor terminals for tightness. (Monthly) c. Check control panels. (Monthly) d. Insulation/ megger test. (Every 6 Months) Ducting a. Check that all dampers are working correctly including the motorized damper. (Every 6 Months) b. Air balancing. (Every 6 Months) c. Check all ductwork for leaks, damage, corrosion, and repair when necessary. (Every 6 Months) d. Diffuser Cleaning. (Every 6 Months)
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 175 of 223 Control Panel a. Calibration of earth fault / Overload relay (Yearly) b. Air Conditioning Automation Controls System. (Monthly) c. MCB & Soft starter Physical Check. (Monthly) d. Control Panel Indication Light, Voltage/Ampere Metering & Selector Switches. (Monthly) Water Make-up Tank a. Check all valve (Monthly) b. Checking piping for leakage. (Monthly) c. Touch up Tank Panel, piping & support Bracket with antirust. (Every 3 Months) iii. Task and Responsibilities Task Officer Name Frequency Operational Data Measurement UPS Assistant Engineer 3 times a day (refer to Maintenance record) Example Corrective Action When needed
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 176 of 223 iv. Operational Procedure a. The Water-Cooled package air conditioners Rafflesia Hall and PKK Multipurpose Hall operation period from 7.30 a.m. to 5.00 p.m. (when needed – non-daily). b. The unit is designed for single power source connection. No separate supply is required for the controls. The units are supplied for use on 380/215V 3Ph 50Hz power supply. The control voltage for the control panel operation is 220/240V 1Ph 50Hz. c. CAUTION: The unit must not be restarted within 3 minutes after shutting down. Make sure that the unit is properly grounded by checking the ground terminal. d. Each system contains factory mounted, wired, adjusted and tested controls required to operate and protect the unit. e. The control systems include compressor overload protection, motor winding protection; high- and low-pressure cutouts to guard against compressor damage due to high discharge head pressure and system leakage. f. The unit has a single point power connection with each compressor circuit being individually fused. This will permit additional compressors to operate when one compressor is down. g. Start up operation is as below: • Visually check power wiring for size and type. It must meet all legislation, regulation and codes. • Check the condition and proper sizes fuses are used in the main circuit. • Verify the field wiring matches the 3-phase power requirements of the unit. • Check the unit visually for indication of leaks in the refrigerant circuit.
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 177 of 223 • Verify the water pumps and cooling tower function properly and that proper flows have been set. • Check settings of high pressure and low-pressure switches. Push all manual reset button to assure the controls are functional. v. Operation Control Parameter No. Parameter Control Value 1. Chilled water leaving set point temperature (OC) 6.7 ± 0.5 2. Chilled water return temperature ( OC) Depend on Air conditioner load 3. Chilled water flowrate (usgpm) 840 4. Condenser water leaving temperature ( OC) 35 ± 1 5. Condenser water return temperature ( OC) 30 ± 1 6. Condenser water flowrate (usgpm) 1,050 7. Evaporator approach temperature ( OC) 1 ± 0.5 8. Condenser approach temperature ( OC) 1 ± 0.5 9. % of Full load amp (A) Depend on Air conditioner load
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 178 of 223 vi. Operation Record No. Parameter Control Value Measurement Data 8 am 1 pm 4 pm 1. Chilled water leaving set point temperature (OC) 6.7 ± 0.5 2. Chilled water return temperature (OC) Depend on Air conditioner load 3. Chilled water flowrate (usgpm) 840 4. Condenser water leaving temperature (OC) 35 ± 1 5. Condenser water return temperature (OC) 30 ± 1 6. Condenser water flowrate (usgpm) 1,050 7. Evaporator approach temperature (OC) 1 ± 0.5 8. Condenser approach temperature (OC) 1 ± 0.5 9. % of Full load amp (A) Depend on Air conditioner load
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 179 of 223 B. Lightings in the Building Optimize the operation, supervise the installation and accessories of the lighting system to reduce the risk of failure during in implementing energy management practices. i. Operation and Maintenance Procedures a. Upon received of a lighting fault report, the UPS personnel will inspect the faulty lamp and make a replacement with a new bulb. b. UPS personnel will replace the faulty lamps (conventional lamps) with new lamps (LED lamps). Modifications to the wiring will be made if necessary. c. After completing the installation of the lights, the UPS personnel will conduct testing to the electrical installation and wiring that has been carried out. d. Every electrical spare part that is replaced will be recorded in a "logsheet". e. Close fault report.
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 180 of 223 ii. Flow Chart Maintenance of Lightings in the Building
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 181 of 223 C. HT/LV Optimize the operation, supervise the installation and accessories of HT / LV system to reduce the risk of failure during its operation. i. Operation and Maintenance Procedures a. Evaluation of MSB room, Transformer Room, RMU Room. Make sure there are no inappropriate items, water leaks and dirt in the space. b. Periodical maintenance by authorized contractor based on the requirement of regulation and legislation. c. Contractor personnel will do preventive and corrective maintenance if necessary. d. After completing the maintenance of HV / LT, testing will be conducted to the electrical installation and equipment’s system that has been carried out. e. Every electrical activity and related information will be recorded in a "log sheet".
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 182 of 223 ii. Flow Chart Maintenance of HT/LV
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 183 of 223 D. Split Unit Air Conditioner Optimize the operation, supervise the installation and accessories of split unit air conditioner to reduce the risk of failure during its operation. i. Operation and Maintenance Procedures a. Periodical maintenance by authorized contractor based on the requirement of regulation and legislation. b. Contractor personnel will do preventive and corrective maintenance if necessary. c. After completing the maintenance of split unit air conditioner, testing will be conducted to the electrical installation and equipment’s system that has been carried out. d. Every electrical activity and related information will be recorded in a "log sheet".
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 184 of 223 ii. Flow Chart Maintenance of Split Unit Air Conditioner
Sustainable Energy Management System Manual Operation Procedure No. Procedure No. Issue 01 No. Amendment 1 Effective Date 18/11/2022 Page 185 of 223 3 MEASURING EQUIPMENTS CALIBRATION 3.1 The procedure of Maintenance, Preventive and Correction: Measuring Equipment’s Calibration refers to the institution MS ISO 9001:2015 Maintenance Quality Procedure PKK-PK-PPP-12. The standard procedure for equipment calibration refers to equipment used by contractors appointed by the Politeknik Kota Kinabalu. 3.2 The basic equipment used by external contractors in performing electrical and non- electrical maintenance is as follows: a. Digital Multimeter b. Clamp Meter c. Others (Refer to the standard procedure for measuring equipment calibration listed in the contractor’s contract). 3.3 The execution of the calibration work by the contractor will be verified by UPS through the calibration verification document that has been implemented.
CONTENTS 1 RECORD OF ENERGY CONSUMPTION DATA 188 2 ENERGY SAVING MEASURES ACTION PLAN IMPLEMENTATION STATUS REPORT 190 3 ENERGY SAVING MEASURES ACHIEVEMENT 193
Sustainable Energy ManageSystem Energy PerformanQuarter Year Report 1 RECORD OF ENERGY CONSUMPTION DAT1.1 (a) Comparison annual energy consumption with b
ement nce No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 188 of 223 TA aseline energy consumption
Sustainable Energy ManageSystem Energy PerformanQuarter Year Report 1.1 (b) Comparison annual energy consumption with0 50000 100000 150000 200000 250000 300000 350000 400000 450000 500000 JAN FEB MAC APR MAY JUEnergy Consumption, kWh Politeknik Kota Kinaba2019 (Baseline) with
ement nce No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 189 of 223 h baseline energy consumption 0 200 400 600 800 1000 1200 1400 UNE JULY AUG SEPT OCT NOV DEC Maximum Demand, kW Month alu - Historical Energy Analysis h the year of 2020 and 2021 Baseline 2019 kWh 2020 kWh 2021 kWh Baseline 2019 kW
Sustainable Energy ManageSystem Energy PerformanQuarter Year Report 2 ENERGY SAVING MEASURES ACTION PLAa. Energy Management Operational Team/ EnergyNo. Energy Saving Measures Start Da1. Implementation of awareness programs among occupants of the building. 2. Re-adjustment of the set point temperature for the air-conditioned area to 24oC. 3. Re-adjustment of air conditioner system operation time. 4. Delamping implementation for the high-level illumination area. 5. T8 lamp to T5/LED lamp replacement for office area.
ement nce No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 190 of 223 AN IMPLEMENTATION STATUS REPORT y Manager ate Finish Date Work Progress Remarks Plan Actual
Sustainable Energy ManageSystem Energy PerformanQuarter Year Report b. Communication No Activity Total impperMeeting 1. Sustainable Energy Manager Meeting 2 time2. Energy Management System Implementation Status 2 timeDis3. Energy Saving Measures Performance Monitoring 3 time
ement nce No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 191 of 223 plementation r year Corrective Action Quantity Date es / year /2 es / year /2 scussion es / year /3
Sustainable Energy ManageSystem Energy PerformanQuarter Year Report c. Competency, Training & Awareness DevelopmeNo Training/ Awareness Programme Total implperCompetency and Training Development 1. Sustainable Energy Manager Course 2. Energy Saving Performance Measurement & Verification Procedures Course 3. Renewable Energy Course Awareness Programme 1. Awareness briefing 2. Launch of the energy month program 3. Energy Accounting Center Energy Corner Competition
ement nce No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 192 of 223 ent lementation r year Corrective Action Quantity Date 1 /1 1 /1 1 /1 1 /1 1 /1 1 /1
Sustainable Energy ManageSystem Energy PerformanQuarter Year Report 3 ENERGY SAVING MEASURES ACHIEVEMENo Saving Measures Baseline 1. Re-adjustment of the set point temperature for the airconditioned area to 24oC. 2. Re-adjustment of air conditioner system operation time. 3. Delamping implementation for the high-level illumination area. 4. T8 lamp to T5 lamp replacement for office area.
ement nce No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 193 of 223 NT Total Energy Consumption Saving kWh %
CONTENTS 1 INTRODUCTION 196 2 ENERGY AUDIT FLOW CHART 199 3 EXAMPLE OF AUDIT REPORT FORMAT 201 4 OPPORTUNITIES FOR IMPROVEMENTS REPORT (OFI) 206 5 SUGGESTION FOR IMPROVEMENTS 209 6 ENERGY MANAGEMENT SYSTEM INTERNAL AUDIT PROGRAM 210
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 196 of 223 1 INTRODUCTION Evaluation/Internal Audit of the Energy Management System Purpose This procedure is to provide guidelines regarding evaluation activities, planning, implementation, post-implementation, and Evaluation/Internal Audit Team Activities. Scope This procedure applies to the Energy Manager or any other officer who is responsible for performing an internal assessment/audit of the energy management system. Definition An internal assessment/audit process to check and evaluate compliance with the energy management plans and procedures that have been set. The implementation of internal evaluation/audit is aimed at ensuring the effective implementation of SEM in achieving the Energy Policy, Objectives & Targets. i. First Party Assessment/Audit: An assessment/audit carried out by or on behalf of an organization itself every year. ii. Second Party Assessment/Audit: Assessment/audit carried out by external parties who have an interest in an organization such as clients or other people on their behalf. Customers typically perform assessments/audits to evaluate their supplier's or partner's systems. It is also known as an assessment/audit provider.
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 197 of 223 iii. Third Party Assessment/Audit: Assessment/audit carried out by external bodies or independent bodies such as bodies that provide certification of compliance with requirements, for example, ISO 9001, ISO 140001, ISO 50001, AEMAS Energy Management Gold Standard, and so on. Conduct Technical Assessments and Energy Audits i. Knowing the PKK building baseline energy use and the relative performance information needed such as periodic assessment of the performance of equipment, processes, and systems to identify opportunities for improvement. ii. Energy audit shall be performed by internal energy auditor(s) or appointed external energy auditor(s). iii. The main steps for conducting technical assessments and audits are as follows: i. Assemble audit team — Experts should cover all energy-using equipment, processes, and systems. Internal and external experts support may be helpful and provide an objective perspective or specific expertise; ii. Plan and develop an audit strategy — Identify and prioritize systems for evaluation, assign team members to tasks, and schedule completion dates for the activities. Use benchmarking results to identify poor-performing facilities whose equipment and systems should be targeted for evaluation; and iii. Create audit report — Based on the audit results, produce a detailed summary of actual steps that can be taken to reduce energy use. The report should recommend actions from simple adjustments in operation to equipment replacement. Estimates of resource requirements for completing actions should also be included.
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 198 of 223 Procedures 1. Evaluation/Internal Audit of the Energy Management System should be carried out every year. 2. The Chief Assessor/Internal Auditor shall prepare an assessment/audit plan. 3. The evaluation/audit plan must contain the objectives, criteria, and scope of the evaluation/audit, the time allocation, and the date and time of the evaluation/audit. 4. The Chief Assessor/Internal Auditor should explain to the Energy Management Committee about the assessment/audit process. 5. The Appraisal/Auditor Team shall perform the appraisal/audit based on the selected standard criteria and shall: i. Review and verify structures, policies, processes, procedures, records and related documents. ii. Determining that all elements meet standard criteria. iii. Determines that processes and procedures have been established, implemented, and maintained effectively based on standard requirements. iv. Communicate with the Energy Management Committee about the activities implemented and the findings found during the closing meeting. 6. The Assessment/Audit Team must document all the Opportunities for Improvement (OFI) findings. 7. The Energy Management Committee needs to follow up on the assessment/audit results and close all OFIs.
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 199 of 223 2 ENERGY AUDIT FLOW CHART Start End Evaluation Plan Assessment Preparation Assessment Implementation Reporting and Follow-up Evaluation Definition of objectives, scope and criteria for Assessment/Audit Team Selection 1. Plan the evaluation/audit program, team assignments, document review and evaluation/audit plan 2. Prepare an assessment/audit checklist 3. Opening meeting 4. Assessment/audit sampling 5. Assessment/audit objectives 6. Interview techniques 7. Evaluation/audit control 8. Site evaluation/audit 9. Evaluation/audit notes 10. Assessment/audit processes 11. Communication during assessment/audit 12. Assessment/audit team discussion 13. Review of assessment/audit findings 14. Improvement opportunities/OFI 15. Presentation of findings 16. Closing meeting 17. Preparation of evaluation/audit reports 18. Distribution of evaluation/audit reports 19. Corrective measures 20. Completion of assessment/audit 21. Follow-up evaluation/audit 22. Determination of subsequent evaluation/audit 23. Reporting results to the Energy Management Committee Diagram 1: Details Energy Audit Process Flow Chart
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 200 of 223 Diagram 2: Energy Audit Flow Chart
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 201 of 223 3 EXAMPLE OF INTERNAL AUDIT REPORT EXAMPLE FORMAT EMS INTERNAL AUDIT REPORT NO. 1/2013 1. Introduction This report is based on the findings of the 1/2013 internal audit conducted at the Electrical Engineering Department, Politeknik Kota Kinabalu on 28 March 2022 to 30 March 2022. 2. Objectives The objectives of internal audit are for audits under the certification: Energy Management Gold Standard, ASEAN Energy Management System (EMGS, AEMAS) 2.1 To assess the compliance of the energy management activities carried out based on the policies and objectives documented in the EMS. 2.2 To assess that such activities meet procedural requirements, legislation, and documented work instructions. 2.3 To ensure suitability, adequacy, and effectiveness which is continuous for the system.
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 202 of 223 3. Scope of Audit All Energy Management System activities under the PKK Development and Maintenance Services Unit and Center of Sustainable Energy Management. The places which have been audited. i. Office of the Electrical Engineering Department ii. Office of the Training and Continuing Education Unit iii. Selected building blocks 4. Auditor 4.1. Energy Audit Team Leader: Name 4.2. Auditor i. Name ii. Name iii. Name iv. Name v. Name 5. Main Personnel Interviewed i. Energy Manager ii. Energy Officer iii. Head of Training and Continuing Education Unit
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 203 of 223 iv. Head of Finance Unit v. Engineer/Assistant Engineer involved 6. Audit Limits The audit findings obtained are based on a random sampling method only against activities and locations selected and they do not reflect the overall activity of the Energy Management System. This limitation is due to the lack of the number of auditors compared to short time and wide area movement distances. Therefore, it cannot be considered as a detailed report on the strengths and weaknesses of the system that are being practiced and there may be other findings and vice versa. 7. Audit Program/ Schedule The audit implementation program/schedule is as in Appendix 1. 8. Summary of Audit Findings 8.1 This Internal Audit was conducted with the full cooperation of the auditee. 8.2 The activities of the Energy Management System were evaluated, and it was found that it leads to compliance. with policies and objectives energy management Politeknik Kota Kinabalu. 8.3 The Politeknik Kota Kinabalu has shown good efforts in the implementation of a documented quality system based on the Energy Management Gold Standard, ASEAN Energy Management System (EMGS, AEMAS) and in general, most of the activities carried out meet the requirements of the procedure-procedures and work instructions.
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 204 of 223 8.4 However, there are still some things that need to be given attention to further enhance the effectiveness of the implementation of EMGS, AEMAS in the Politeknik Kota Kinabalu, among them are: 1 ............................................................................ 2 ............................................................................ 3 ............................................................................ 8.5. A total of __2__ OFI i.e. __0__ Major, __1__ Minor, and __1__ Observations for EMS have been raised by the auditors. The relevant NCR form is attached. This matter was raised in the closing meeting and has been agreed. 9. Follow-up Audit The Politeknik Kota Kinabalu will complete the above corrective action on all OFIs within 14 working days as agreed. 10. Confidentiality of Audit Reports The information contained in this report will not be disseminated to third parties without the permission of the Auditor and the Auditee. All information provided to the auditor during the audit will be kept confidential.
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 205 of 223 11. Circulation 11.1 Director Politeknik Kota Kinabalu - 1 copy 11.2 Management Representative - 1 copy 11.3 Quality Assurance and Accreditation Unit - 1 copy 11.4 Development and Maintenance Services Unit – 1 copy 11.5 Center of Sustainable Energy Management – 1 copy Prepared by: ______________________ (Energy Audit Team Leader) PKK Energy Officer - Energy Audit
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 206 of 223 4 OPPORTUNITIES FOR IMPROVEMENTS REPORT (OFI) EMS INTERNAL AUDIT REPORT NO.: 1/2022 OFI No.: Internal Auditor Name : Name Date : Audit Building : Buiding Name, Department/Unit Auditee : Name EMS Document Section No. : Procedure Reference No. : OFI DETAILS: (PREPARED BY Internal Auditor) No training/ awareness programs are provided to staff to raise the individual competence level. Evidence: Clause 4.2 - Competence, Training, and Awareness ___________________ ___________________ Internal Auditor's: Department Representative’s: Signature Signature Date: Date:
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 207 of 223 DETAILS OF CORRECTIVE ACTION: (provided by the Head of Office/Unit concerned) Causes: Training is provided but there is no documentation for the activity in question. Action on the causes of OFI: Update data and documentation for any related training activities. Completion date agreed : ___________________ Follow -up Audit Date : _________________ ___________________ ___________________ Department Representative’s: Internal Auditor's: Signature Signature Date: Date:
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 208 of 223 FOLLOW-UP AUDIT DETAILS & CLOSING OFI (Prepared by Energy Audit Team Leader /Internal Auditor/named representative after verifying corrective action by Auditee) Energy Audit Team Leader / OFI Closing Date: Internal Auditor/Representative’s: Signature
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 209 of 223 5 SUGGESTIONS FOR IMPROVEMENT No. Observation Improvement Suggestions 1. 2. Daily energy consumption data does not use do not follow format specifically. The Energy Management Committee minutes of the meeting were not filed. Create a special format for recording daily energy consumption data. Create an Energy Management Committee file to record all minutes of the meetings. ___________________ Internal Auditor's: Signature Date:
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 210 of 223 6 ENERGY MANAGEMENT SYSTEM INTERNAL AUDIT PROGRAM Date Time Activity Action 10/09/2022 9.00 am Audit Opening Meeting Energy Audit Team Leader 9.30 am EMS Planning / Documentation Audit Auditor / Energy Manager / EMC / CoSEM 12.30 noon - 2.00 pm Break 2.00 pm EMS Planning / Documentation Audit Auditor / Energy Manager / EMC/ Energy Officer 5.00 pm End of Day One 11/09/2022 9.00 am EMS Implementation / Documentation Audit Auditor / Energy Manager / EMC / Energy Management Operational Team CoSEM 12.30 noon - 2.00 pm Break 2.00 pm EMS Implementation / Documentation / Walk through Audit Auditor / Energy Manager / EMC / Energy Management Operational Team CoSEM 5.00 pm End of Day Two
Internal Audit Energy Management Report Procedure No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 211 of 223 Date Time Activity Action 12/09/2022 9.00 am EMS Management Review/ Documentation Audit Auditor / Energy Manager / EMC / Energy Management Operational Team CoSEM 12.30 noon - 2.00 pm Break 2.00 pm Internal Audit Closing Meeting (Audit Findings Presentation) Energy Audit Team Leader NOTES: The implementation period of the audit program depends on current needs
CONTENTS 1 INTRODUCTION 214 2 SUSTAINABLE ENERGY MANAGEMENT REVIEW PROCEDURE 215 3 EXAMPLE OF SUSTAINABLE ENERGY MANAGEMENT REVIEW REPORT 217
Sustainable Energy Management Review No. Procedure No. Issue 01 No. Amendment - Effective Date 02/09/2022 Page 214 of 223 1 INTRODUCTION Purpose The purpose of this procedure is to explain the process and main agenda of the issues that will be included in the Energy Management Committee meeting for the purpose of reviewing and evaluating the achievements of SEM implementation. Scope This procedure applies to Top Management, the Energy Management Committee, selected staff or stakeholders who participate in management evaluation meetings, and anyone involved in communicating information regarding SEM implementation. Definition Evaluation process through structured meetings involving top management to evaluate SEM implementation achievements, particularly energy management performance and the achievement of Energy Objectives & Targets. Periodic evaluation of SEM by top management is necessary to assess the effectiveness of SEM planning and implementation in achieving its objectives and targets. This is implemented through a review process of the energy management system. The review of the energy management system is an activity where the top management will review the achievement of SEM objectives and targets and decide on improvement measures from the planning stage to the implementation stage. The frequency of this Energy Management System Review depends on the readiness of top management and existing resources. However, it is recommended that it be implemented at least twice a year so that control can be implemented more effectively.