CLOUDCOM SERIES: ICT HAND-OUT FOR J.H.S 1

-Touch pad or Track pad: this is a small rectangular surface that you can move your
finger on it to control the movement of the mouse pointer on the computer screen.
Example is the laptop or note pad mouse.
-Pointing stick or track point; is a device that looks like a pencil-top eraser in the
middle of the keyboard of laptops computer.
-Game pad; a game pad is an input device that has buttons, thumb sticks and
directional pad for playing computer and video games. They usually come in pairs or
two set of controls.
-Joystick; is an input devices that is used mainly for playing computer games. It has
vertical handled. It also has buttons for performing various actions. It is used in
racing and flying games.

Importance of mouse:

-for double clicking
-for selecting/highlighting
-for clicking
-for pointing.

4. Light Pen; it is an input device resembling the ordinary pen. It has a cord at the tail end.
When connected, it becomes sensitive and allows the user to write directly on or point at a
special pad or the screen of a pen-based computer.

Importance of input devices

1. They are used to enter or key data into the computer. E.g. keyboard
2. They are used to issue commands into the computer. e.g. mouse
3. They change human readable language into machine readable form.

OUTPUT DEVICES

An output is the process through which information is brought to the user. The information
displayed on the monitor is termed as SOFT COPY because it cannot be touched. The
information printed on paper is termed as HARD COPY because it can be felt and touched.

An Output Device is any hardware device that the computer uses to communicate to the user.

TYPES OF OUTPUT DEVICES

1. MONITOR
2. SPEAKER
3. HEAD PHONE

4. DIGITAL WATCH
5. PROJECTER
6. PLOTTER

MONITOR

A monitor is the device like a TV that lets you see information on your computer. It is
sometimes called (VDU). VDU means Visual Display Unit or Visual Display Terminal (VDT) or
Display screen Equipment (DSE)

Types of monitor

There are 2 main types of monitors;

1. Cathode Ray Tube (CRT) monitor: is a type of monitor that looks like the old type TVs
which is very heavy with a long back. The screen of the monitor is measured in inches
across the diagonal of the screen.

2. Flat Screen or LCD (Liquid Crystallized Display) monitor. This monitor is very flat unlike
the CRT. It is the current type of monitor most people are using. Note book or Laptop
computers use this type of monitor.

DIFFERENCES BETWEEN CRT AND LCD

CATHODE RAY TUBE(CRT) LIQUID CRYSTAL DISPLAY(LCD)
It uses a large vacuum tube called cathode ray It creates images with special kind of liquid
tube crystals that is normally transparent but when
charged with electricity becomes opaque.
It can be viewed in long distance It can be viewed in short distance.
It can stand electric outages It screen can easy break down by electric
outages.

SPEAKER; A Speaker is used to outputs sound from the computer. It helps us hear the sound
when we play music or watch movies on our computer. Some computers come with in-built
speakers whiles others are not. Most laptops come with in-built speakers.

HEAD PHONE

It is used for outputting sound. It helps us to hear sound when we play music or watch movies
on our computer.
PROJECTOR

It is used to display or beam the information on the computer’s screen onto an external large
screen. This is normally used in presentations and seminars where there are lots of people.
DIGITAL WATCH

It is used for recording time taken to perform an activity. For instance it can be used to time the
athlete taking the 200m race.

PRINTER

The printer is an output device that is used to print text and images onto a paper. Document on
the computer is called SOFTCOPY while a document which has been printed onto a paper is
called HARDCOPY. There are two (2) primary categories of printers

1. Impact printer 2. Non-impact printer

Impact printers create image by using pins or hammers to press an inked ribbon against the
paper. A simple example is the typewriter which uses small hammers to strike the ribbon. Other
examples include the line printers, band printers, dot matrix which was once the most popular
type of printers used in PC’s. Impact printers can produce carbon copies.

A non-impact printer is a printer that forms texts or graphics image by spraying or using ink to
the page. In other words, non-impact printers don’t have mechanisms that strike the paper.
Instead, they spray ink or use laser beams to transfer marks on the paper.
The most common non-impact printers are ink-jet printers and Laser Printers.
Ink-jet printers spray tiny droplets of ink onto the page of a paper at a high speed.
Laser printer uses a technology similar to that use in photocopying machine. It uses heat to
adhere particles of toner to specific points on the page.

USES/IMPORTANCE OF OUTPUT DEVICES
1. The monitor allows the user to see what the computer has processed.
2. The speaker allows the user to hear the output when it is in the form of a sound.
3. Output devices change information from machine readable form to human readable
and understandable form.

QUESTIONS
B.E.C.E 2015
4C) What is screen tip?

Screen tip is a graphical user interface feature in which a small text box appears when a
mouse pointer is hovered over an icon or button. Or Screen tip is a pop up icon that provides
details that explains the icon or buttons functions.
4d) describe a computer mouse pad.
o.b.j. Q5. Which component of the computer resembles the typewriter a. keyboard b. monitor
c. mouse d. webcam

CREATING FOLDER

A folder is a container in which program, documents, files and other folders are found.
OR
Folders are containers for keeping programs, file and other folders that are used to organize
the information on the computer. A folder is represented in windows by a yellow folder icon.
Note; a file is a set of information that is stored on a computer and it’s given a particular name.
Or a file is a collection of data stored in one unit, identified by a filename. Or a file is a set of
information stored in one unit under a unique name.

Creating a folder

To create folder:
1. On the empty space on your desktop right click on the computer mouse.
2. Look out for the option ‘New’ on the menu that pops up(appears)
3. Place the mouse pointer on ‘New’ for a new sub-menu
4. On the new sub menu, click on ‘Folder’. The icon of the newly folder will be displayed on
the desktop.

5. You will be prompted to rename the folder at the point of insertion.
6. Press the delete/backspace button on the keyboard to clean the name ‘New Folder”

type your desired name and press enter or click outside the folder if you do not want to
rename the Folder.
CREATING A FOLDER (SIMPLIFIED)
1. Right click on any empty space on the desktop.
2. Click on New from the pop up menu.
3. Click on folder
4. Type the name you want to give to your folder.
5. Click outside your folder or press the enter key on your keyboard to finish.
Note: - in renaming a folder following symbols or characters are not allowed / ? : < > * “

Moving File and Folder from one location to another using Copy and Paste

1. Locate the file or folder you want to move and right click on it.
2. The files will be selected and a menu will pop up.
3. On the pop up menu select “copy”.
4. Right click at the location you wish to paste the folder.
5. A new menu will appear, click on “paste” to finish.

Shortcut Keys
Copy Ctrl + c
Paste Ctrl + v
Copy and paste is the process of creating duplicate of the original text, image and folder.

Moving files into folders using cut and paste: Cut means slashing/ cutting the text
without leaving the original document.

How to perform Cut and Paste
1) Locate the file or folder you want to move and right-click on it.
2) The file will be selected and menu will pop up.
3) On the pop up menu select “cut “.
4) Right click at the location you wish to paste the file.
5) A new menu will appear, click on paste.

Short cut keys.

Cut ………………………… ctrl + x

Paste……………………… ctrl + v

RENAMING FOLDER

Renaming is the process of changing the name of a folder, program or file.

How to rename a folder

 Locate the folder you want to rename.
 Right click on the folder.
 Click on rename from the pop up menu.
 Type the new name you want to give to your folder

 Press the enter key to finish

Difference between copy and paste and cut and paste

COPY AND PASTE CUT AND PASTE
1. It creates duplicate of original text. 1. It slashes the text or document without
leaving the original text.

Differences between file and folder

FILE FOLDER
1. A file contains only one document 1. A folder contains many files and
programs.
2. Files are represented by different icons 3. Folders are represented by only a
yellow icon.
4. A file is a container for text. 2. A folder is a container for files, folders
and document etc.
5. It has larger capacity size 3. It has zero capacity size when created
4. Files can be commanded to print 5. Folder cannot be commanded to print
6. File can be commanded to run 7. Folders cannot be commanded to run.

Similarities between file and folder
Both file and folder can open using the right click or double click of the mouse.

QUESTIONS
B.E.C.E 2012
OBJ. 12. Which of the following are valid folder naming?
I. Black/stars II. Black: stars III. Black_stars IV. Black stars
a) I and II only b) II and III only c)III and IV only d) II and IV only.

TYPING KEYBOARD SYMBOLS

Keyboard symbols are special characters on the keyboard that are neither alphabets nor
numbers but are used in typing.

Examples of keyboard symbols and their uses:

KEYBOARD NAME USES/FUNCTION
SYMBOLS
Exclamation Used at the end of emphatic declaration, interjection
1. ! mark or command.
Quote Used in pair when quoting someone’s statement.
2. “ At This is used in an E- mail address to separate the user
3. @ name from domain name Eg. [email protected]
Apostrophe Used to show where a letter or letters are left out (
4. ‘ missing)
Ampersand Is used to represent “ and”
5. & Slash Is used to represent the word “ or “ Eg. Pass/ fail true/
6. / false
Comma Used to separate the elements in a series including
7. , the last two.
Colon It is used to inform the reader that what follows
8. : proves, clarifies, explains or simply enumerates of
Question mark what is referred to before.
9. ? Percentage Used at the end of a question.
10. % Used to indicate percentage.

TYPE A SHORT PASSAGE (TEXT) USING KEYBOARD SYMBOLS.

Ask pupils to type the text below.

“It’s been two years since Isaac wrote his first degree examination.

Oh! How time flies so quickly. During his school days, he had been an average student- no
wonder he scored more than 70% in his first term exams. His father once asked, “can’t you do
better than that?” even though his mother had always seemed to support his father’s stance,
she knew very well that in the final examination, he will pull a surprise. What a mother! Always
optimistic; never doubting.

But now her son is a big boy, and desires that he will look for job and become responsible for
himself. (She had always complained about Isaac’s laziness). Some day, she had hoped, he will
learn to do hard work and fend for himself. At super one fateful Tuesday, his father announced
that he had made arrangements for Isaac to be employed at his workplace. Isaac however will
have to put in an appearance at 10:00 a.m. for an interview before a panel.

The night passed so quickly for Isaac as he looked forward to a beautiful day with the prospect
of finding a job. The clock on his table sounded its alarm at exactly 6:00 a.m. he knew it was
time for him to drag himself out of bed to start the day with his morning devotion as well as
carry out his morning house chores.

Isaac put on his formal attire and ran to get his car out of the garage. It was 9:30 and he hoped
that there wouldn’t be any traffic on the road. He turned on the ignition and pressed the
accelerator and off he was! The interview went nicely and they told him he could join work in 2
weeks. Isaac had never been happier, he had got his dream job and salary, now the only thing
lurking in his mind was how he could improve his keyboard skills and master all the shortcut
symbols. He went home, called his mother up with the good news and then got himself a cup of
coffee and some cookies and placed the laptop on the table, ready to begin his computer
keyboard lessons!”

QUESTIONS

B.E.C.E 2014

OBJ Q19. When pursuing typing lessons, computer users are expected to use

A. 5 fingers B. 6 fingers C. 8 fingers D. 10 fingers

2012 OBJ
Q 13. To press the letter J which finger is appropriate to use on a QWERTY keyboard

a. Left index finger
b. Left middle finger
c. Right index finger
d. Right middle finger

J.H.S 2 TERM 2

INTERNET ETIQUETTE (NETIQUETTE)

Etiquette means rules of acceptable behavior. Internet etiquette is referred to as netiquette.
Netiquette is the rules of acceptable behavior on the use of the internet.
RULES AND REGULATION IN USING THE INTERNET/ EXAMPLES OF NETIGUETTE

1. Use appropriate language and never use capital letters. Sending a message all typed in
capital letters means you are shouting at somebody.

2. Do not give personal information to unknown people on the internet.
3. Reply e-mails promptly.
4. Know where you are in cyberspace. Cyberspace is the non-physical world created within

computer systems.
5. Do not reply e-mails you do not know the sender.
6. Avoid sending spam. Spam is an unwanted or unsolicited and unasked for e-mail.
7. Do not respond to flame. Flame is a rude, insulting or threatening e-mail message sent

on the internet.
Frame war: it occurs when flames are answered with flames.

8. Do not copy and use copyrighted materials.
9. Respect other people’s privacy.
10. Avoid phishing i.e. the practice of creating fraudulent e-mail message and websites in

order to trick computer user into revealing personal or financial information.

COMPUTER LABORATORY
Computer laboratory: is a room or building where many computers have been assembled for
the purpose of teaching and engaging students in practical lessons in computing.

Rules and Regulation for Using Computer Laboratory
1. Do not make noise in the computer lab.
2. Do not play in computer lab.
3. Food and drink should not be brought to computer lab.
4. Chairs, tables and other equipment in the computer lab should not be moved about
without the permission of the lab assistant or teacher.
5. Do not steal anything such as hardware and software from the computer lab.

What computer Instructor should do:
1. He opens and closes the place and makes sure that the room is ready for use by the

pupils.
2. He makes sure that the place is kept neat and tidy.
3. He keeps records of all computer accessories and other equipment.
4. He switches on the computers before lesson and shut down the computers after the

lessons.
5. It is the duty of the instructor to make sure that no computer parts are missing and

damaged ones are replaced.

What Pupils should do:

1. No pupils should bring or insert diskette and CD to the computer in the laboratory
without permission.

2. Talking, eating and drinking at computer classes are not allowed.
3. Avoid taking anything away from the laboratory.
4. Pupils should not enter the laboratory if it is not their turn for classes.
5. Pupils should keep the laboratory neat.

CREATING E-MAIL ACCOUNT

E-mail (electronic mail) is a method of company (writing), sending, storing and receiving
information over electronic communication system such as the internet.

Note; e-mail services are provided by special organization called Mail Service Providers.

Examples of service providers are: Gmail, Hotmail, Yahoo and Live mail.

IMPORTANCE OF E-MAIL

1. Bulk message can be sent easily.
2. E-mail generates immediate responses.
3. Information or message can be stored for future retrieval.
4. E-mail is free. (with no production materials or postage expenses)
5. E-mail allows you to foster long relationship.
6. E-mail expands your reach. You can grow your database by sending information to your

participant and encourage them to forward the message onto their own friends and
family.

HOW TO CREATE E-MAIL ACCOUNT

The creation of a new e-mail account involves going through the same procedures with all the
e-mail element including yahoo, hot mail and g-mail.

Creating account enables you to have account before you can use the e-mail. Account helps you
to log on to the computer that hosts your e-mail service.

Example of e-mail address:

[email protected]

Components of E-mail Account

1. User name or user ID: This is often used as your e-mail address .E.g. from above e-mail
address is [email protected].
2. Password: This is a secret code known to you only that prevents other people from entering
your account and reading your e-mails.
NB: when you create e-mail account you will be given two components. These are User name
and Password.

E-mail address
E-mail address serves as your post office address for sending and receiving e-mail. Example:
[email protected]. OR [email protected]
NB: all e-mail address start with small letter.
Components of e-mail address

a. User ID or user name
b. The @ symbol.
c. E-mail service providers name.
d. The (.) com prefix

How to Create E-mail Address
1. Go to the service provider’s webpage.

2. Choose sign up
3. Fill the sign –up form

4. Submit the completed sign-up forms by clicking on submit.
Note; sign-up is the process of creating e-mail account. Alternatively sign –up simply means to
register.

Logging Into E-mail Account
Logging into is also called log on, sign in or log in. Therefore Logging means the process of
gaining access to your e-mail.
How to Sign In/Log Into E-mail Account
1. Open your e-mail service log in webpage. E.g. www.gmail.com or www.yahoomail.com
2. Enter your e-mail user name or user ID.
3. Enter your password.
4. Then press enter key to launch your e-mail address.

EDITING WORD PROCESSING DOCUMENT

Editing is the process of correcting mistakes in a document.

Highlighting text or selecting text in a word processing application.
How to select a text
There are different ways of selecting text: we will consider the following methods.
Method 1: Using the mouse
1. Position the mouse pointer behind the text you want to highlight.
2. Click and hold the mouse button and drag it over the text.
3. Release the mouse button.
Method 2: Using the Keyboard.

1. Position cursor in front of or behind the text you want to select.
2. Press and hold down the shift key.
3. Press the arrow keys to the direction you want.
4. Release the shift key.
Note:
a. always release the arrow key before the shift key.
b. If you press any key or click the mouse the selected text will be highlighted.

c. To select a single word place the mouse pointer over that text.

d. To select paragraph triple click in the paragraph or click on the selection bar.

e. To select a sentence, hold the ctrl key and click on the sentence.

f. To select the entire document, hold the ctrl key and A or triple click in the selection bar line
any line.

Copying and Pasting Text

1. Highlight the text you want to copy.
2. Right click selected text.
3. On the menu bar, click on copy.
4. Move the mouse pointer to location you want to paste the text

5. Right click and left click on paste from the menu.

Using Edit Menu To perform copy And Paste

1. Highlight the text you want to copy.

2. Click on the edit on the menu bar.

3. Click copy on the edit menu displayed or press ctrl +c.

4. Position the cursor where you want to copy text to.

5. Click edit on the menu bar

6. Click paste on the edit menu displayed or press ctrl + v

Assist pupils to use the icons on the standard toolbar to perform copy and paste

CUTTING AND PASTING TEXT

Steps to follow:

1. Select the text you want to cut.
2. Right click on the selected text
3. On the menu click on cut
4. Move the mouse pointer to the location where you want to paste the cut text
5. Right click and click on paste from the menu.

Resaving Edited Document

 There are many ways to resave an edited document. They are:

Method 1 Using the File menu.

 Click on file on the menu bar.

 On the file menu click on save.

Method 2 Using save button on the standard toolbar

 Click on save button on the standard toolbar.

Method 3 Using Shortcut keys

 Press ctrl + S on the keyboard.

NOTE: Save as is the command used to change the file name or save a new document for
resaving edited document or existing document.

SOME COMMON SHORTCUT KEYS

Ctrl + x = cut

Ctrl + s = save

Ctrl + c = copy

Ctrl + v = Paste

Ctrl + U = Underline

Ctrl + E = Centre

Ctrl + Z = Undo or Redo

Ctrl + P = Print

Ctrl + N = new blank document
Ctrl + I = italics
Shift + F3 = Capital letters

Formatting text in word processing document

Formatting is the process of changing the appearance of the text in a word document.
Creating and Naming New Word document file

1. Launch the word processing window
2. Click “file” on the menu bar.
3. Click “save as” from the file name displayed.
4. Select the storage location.
5. Type the name of the file in the file name text box.
6. Click save or press the enter key.

Microsoft word 2007 window

Formatting word processing document using bulleting and numbering
Bullet: a dot or other symbol that is placed before text such as items in a list to add emphasis.
E.g.   
Number: A number or letter that is placed before text such as items in a list to add emphasis
Applying Bullets

1. Select the text or items or paragraph you want to bullet.
2. On the menu bar click format to open Bullet and numbering command dialog box and

click on bulleted tab.
3. Select any of the bulleted character you want.
4. Click O.K

Applying numbering
1. Select the list of items you want to number.
2. On the menu bar click format to open bullet and numbering command dialog box and
click on numbered tab.
3. Select any of the numbers you want.
4. Click O.K

Aligning Text or Paragraph
Text alignment describes how text in a document is arranged relative to the left and right page
margins.
To align a text the following tools are used.

1. Right align ……. ( ctrl + r)
2. Left align ………. ( ctrl + L)
3. Centers align……. ( ctrl + e)
4. Justify …………….. (ctrl + J)

1. Align left: Text is aligned along the left margins of your page.
2. Centre text: Text is centered between the left and right margins.
3. Align right: The text is aligned along the right margins.
4. Justify: the text is aligned to both the left and right margins.

LINE SPACING
It determines the amount of vertical spaces between lines of text in a paragraph. OR Line
spacing is the empty spaces between lines in a document.

Types of line spacing

1. Single line spacing: This is normally the default spacing between sentences.
They are used in letters.

2. Double line spacing: This is the type of line spacing normally employed in
manuscripts.

3. 1.5 line spacing.
4. At least
5. Exactly: when you use this type of line spacing you specify a fixed line spacing

that Microsoft word does not adjust.
6. Multiple line spacing: this line spacing increases or decreases by percentage that

user spaces out.

Note: Ask pupils to type double line spacing text.

CHANGING LINE SPACInG

1. Place your cursor anywhere in the paragraph of the text or select the
paragraph.

2. On the menu bar click format paragraph command to open paragraph
dialog box

3. Click the spacing text box to display the various line spacing types.
4. Select the line spacing type you want.
5. Click ok.

Bolding Text

1. Select or highlight the text you want to bold.

2. Click bold button B on the formatting tool bar or press Ctrl + B

Italicing text

1. Highlight the text.

I2. Click on italic button on the formatting tool bar.

SAVING FILE IN FOLDER

1. Click on File on the menu bar.
2. Click on Save As, to open Save As dialog box
3. Click on the folder you wish to save the file in.
4. Click open button to open the selected folder.
5. Click on save button or press enter key.

J.H.S TWO TERM 3

THE USE OF DRAWING TOOL BAR IN WORD PROCESSING

Drawing tool bar is the bar on which tools that can be used to do drawing in the word
processing document are found .It is usually located at the bottom of the word
processing document page.

.

To display the drawing toolbar
a)

1. Click view on the menu bar.
2. Move the mouse pointer to drawing from the sub-menu.
3. Click drawing from the sub-menu displayed to launch the drawing toolbar

b) From the standard toolbar click on the drawing icon.

c) You can access the drawing toolbar by:

- clicking on tools on the menu bar.

-select customize from the tools menu.

-click on drawing

-then click on close.

ICONS ON THE DRAWING TOOLBAR ARE:

i. Oval: it is used to draw circles
ii. Line :is used to draw lines
iii. Rectangle for drawing rectangular object
iv. Text Box: It is used to type text in a box
v. Select object :used to select
vi. Font colour: it is used to apply colours to the fonts
vii. Insert picture: it is used to insert pictures into the document
viii. Fill colour: it is used to fill draw diagrams with colour
ix. Line style: it is used to apply different types of line styles to draw lines
x. Auto shape: it is used to generate different shapes
xi. Insert clip art: it is used to insert clip art

Insert diagrams: it is used to insert diagrams
xii. The drawing canvas: a drawing canvas is an area on which you can draw multiple shapes

DRAWING IN WORD PROCESSING DOCUMENT

When you create a drawing in M.S word by default a drawing canvas is placed around it. The
drawing canvas helps you to arrange and resize the object in your drawing.

Auto shapes: is a group of already made shapes that include basic shapes such as rectangles
and circles, plus variety of lines and connector block arrows, flow chart symbols, stars and
banners and call outs.

How TO Draw a Line

1. On the drawing toolbar , click on auto shapes
2. Point on the mouse pointer to line and then click the line style you want
3. In the document click and drag to draw the line

Note: you can perform similar action for the other objects like triangles, oval, rectangle etc.

To add or draw any shape

1. on the drawing toolbar , click auto shapes
2. point to a category and then click the shape you want
3. click and drag in the document where you want to insert the auto shape

To add a 3-D to drawing object

1. select the drawing object
2. on the drawing toolbar, click 3-D style
3. select the 3-D style that you want

PAINT APPLICAION

The paint application is used to design diagrams, pictures and shapes.

HOW TO LAUNCH PAINT APPLICATION
1. click on start button
2. select all programs
3. select accessories
4. choose paint

FEATURES OF PAINT APPLICATION

The paint application have features such as: title bar, menu bar, scroll bar, tools box etc.

HOW TO INSERT CLIP ART
1. click on the clip art tool on the drawing toolbar
2. the clip art task pane will be displayed on the right hand side of your application window
3. type the type of event you want in the search for text field
4. left click on the Go button beside the search for text field
5. move the mouse pointer to the type of clip art you want and click on it
6. The clip art will be inserted into your document where the cursor was placed.

HOW TO INSERT A PICTURE USING THE DRAWING TOOLBAR
1. click on the picture button on the drawing toolbar
2. choose the picture that you want to insert from any location on your computer
3. click on the insert button to insert the picture

THE TOOL BOX

The tool box on the paint application contains tools that are used for drawing and editing diagrams and
pictures.

TO DRAW A STRAIGHT LINE
I. Insert the toolbox, click Line.
II. Below the toolbox, click a line width.
III. Drag the pointer to draw the line.

NOTE:

 You can draw a perfectly horizontal, vertical, or 45-degree diagonal line by holding down
shift while dragging.

 When you drag the pointer, the foreground colour is used. To use the background colour,
hold down the right mouse button and drag the pointer.

TO DRAW A FREEFORM LINE

1. In the toolbar, click pencil
2. Drag the pointer to draw the line

TO DRAW A CURVED LINE
1. In the toolbox, click Curve
2. Below the toolbox, click a line width.
3. Draw a straight line by dragging the pointer.
4. Click where you want one arc of the curve to be, and then drag the pointer to adjust the curve.

Repeat this step for a second arc. You can only create two curves for each line.

TO ERASE A SMALL AREA

1. In the toolbox, click Eraser
2. Below the toolbox, click an eraser size.
3. Right click a colour in the colour box if the colour you want to erase with is different from the

current background colour.
4. Drag the pointer over the area you want to erase.

INSERTING PICTURES IN WORD PROCESSING DOCUMENT

On the word processing document pictures are inserted into our documents to make it
attractive and also enhance meaning and easy grasping of the material we are handling.

Inserting is the act of adding text or graphics to a document.

Clip art is a collection of drawings, diagrams and photographs that you can insert into
documents.

How to Insert a Picture from a file

 Click where you want to insert the picture.
 On the insert menu, point to picture, and then click from File.
 Locate the picture you want to insert.

How to Copy and Paste Picture in a Word Document
 Go to the location of the picture.
 Right click on the picture and select copy from the pop-up menu.
 Open the document that you want to insert the picture into.
 Move the cursor to the position that you want to paste the picture.
 Right click at the position and select paste from the pop-up menu.

PRINTING A WORD PROCESSING DOCUMENT

Printing is the process of transferring text you have typed and the picture you have pasted in
your word document onto piece of paper.

Before you print document it is important to preview your work to see how it will look when
printed. It is also called Print Preview. It is also known as ‘What You See Is What You Get’
(WYSIWYG)

Scrolling: is the process of moving different portions of the document on the screen into views.

SELECTING PAGE ORIENTATION

The two type of page orientation are:

1. Portrait
2. Landscape

To select page orientation:
 On the File menu, click Page Setup
 Click on the margin tab
 Under Orientation, click Portrait or Landscape

The default orientation for a word processing document is PORTRAIT.

Portrait is the Vertical layout While Landscape is the horizontal layout

To use portrait and landscape orientation in the same document

 Select the page that you want to change to portrait or Landscape Orientation.
 On File menu, click Page setup, and click Margins Tab.
 Click Portrait or Landscape.
 In the Apply to box, click selection Text.

TO PREVIEW A PAGE

1. Click File on the menu bar.
2. Click Print Preview from the file menu displayed. Alternatively, you can click on the

preview button on the standard toolbar.
3. Check the preview whether no part of the document is cut off or missing.
4. You can use the vertical scroll bar to go forwards or backwards to look at all the pages.
5. Click Close button after previewing the pages.

ADVANTAGES OF PRINT PREVIEW

1) Print preview helps you to see if some part of your document lies outside the margins.
2) Print preview saves paper and toner ribbon and cartridges.
3) It helps to verify that the page breaks are okay and that there is no any extra page in

your document.

STEPS TO FOLLOW TO PRINT A WORD PROCESSING DOCUMENT

1. Click File on the menu bar.
2. Click Print on the file menu displayed to open the print dialog box.
3. Set the necessary print options in the print dialog box.
4. Click on O.K button.

NB: In printing ‘what You See Is What You Get’

BROWSING THROUGH WEB PAGES USING
HYPERLINKS

Web pages are connected to each other with hyperlinks (normally called Links), which can be a
text or images.

A hyperlink is the electronic jump that enables users to move from one web page to another
using text or images. Clicking on hyperlink takes you to a different page. Going from page to
page using hyperlinks is called SURFING or BROWSING.

Identify a Hyperlink
 Whenever the mouse pointer is moved over a text or picture that contains a hyperlink,
the mouse pointer changes from normal arrow to a pointing hand.

 Text that contains hyperlinks are usually blue in colour and get underlined when the
mouse pointer is moved over them.

How To Browse Using Hyperlinks.

1. Open your web browser. Example Opera, Firefox and internet Explorer.
2. Type the web site address at the address bar. Example, www.ghana.edu.gh.
3. Press the enter key on the keyboard to open the Home page and wait for the page to

open.
4. Click on the hyperlink bearing the information you are looking for.

MANAGING WEB PAGES WHEN BROWSING THE INTERNET

Most web pages have dozens or even hundreds of links. To get from one page to another, click
any link. However, figuring out which things on a page are links is not always easy.

Links can be texts, images or a combination of both. Text links often appear as coloured and
underlined but link styles vary among websites.

Using the Back and Forward Button

As you go from page to page, the web browser keeps track of your trail. To get back to the
previous page, click the Back button several times to retrace your steps even further. After you
have clicked the Back button you can click the Forward button to go forward in the trail.

NOTE:

Minimize, maximize, restore and close button are used to manage webpages exactly as applied
in windows management.

ACCESSING INFORMATION USING WEBSITE
ADDRESS

A web address or URL, or the current page is displayed in the Address bar. A URL is composed
of several components. It begins with the protocol being used, in this case HTTP.

Following the protocol is a colon, forward slashes and then information that comprise the site
domain’s name.

The letters ‘WWW” or “W3” indicate that this page’s server is on the World Wide Web. Next,
after a period (.) is the name (sometimes abbreviated) of the organization that owns the server,
Microsoft. Following another period you will see the abbreviation ‘com’. This abbreviation
informs you that this site exists for commercial purposes.

You may be familiar with another domain name suffix such as “edu” for educational
institutions, “gov” for governmental offices, and ‘org’ for non-profit organizations. After the

domain name, you will find information pertaining to viewing including its file path and name.
Below shows a correct website address bar of a web browser.
http://www.iykejoe2014blog.wordpress.com
http://www.google.com.
FEATURES OF A WEBSITE ADDRESS

 Numbers
 Full stop
 Letters
 Slash(/, //)
 Questions mark (?)
 Colon (:)
 Dwindle(~)

TYPING CORRECT WEBSITE ADDRESS

Every webpage has its own web address and the address is called Uniform Resource
Locator. When typing a web address, make sure that all the letters and signs are typed in
the right, order.
It is always recommended to type the web address in lower cases. For example:

The URL for Microsoft main website is http://www.microsoft.com.
www.wikipedia.com.

NOTE: there should not be spaces in between the website address.

Parts of Website Address/URL
a. Protocol (example HTTP, FTP, TCP, IP)
b. Special characters (e.g. colon, forward slash).
c. Name of server or Type of network (internet, intranet, extranet)
d. Domain name(example Microsoft, yahoo, airtel, Mtn, ghanaweb, facebook)
e. Top – level domain or Domain extension( .com, .gov, .edu.uk, .org, .gh, .co.uk)

ACCESSING INFORMATION FROM EDUCATIONAL
WEBSITES

Educational software: these are softwares designed to give tuitions and information for
educational purposes. OR
Educational software is software designed to enhance teaching and learning processes. It is
normally designed to help to reduce computer illiterates in the educational system.
Examples are: Mavis Beacon, Touch Typing software, Word processing Tuition software,
Encarta software, interactive computing series2000 CD, E-Z science manual for S.H.S etc.

Searching for information using Encarta.
Encarta is a powerful electronic encyclopedia which includes lots of information, pictures,
sounds, videos and interactive atlas.

How to use Encarta to search for information
 Open the Encarta program
 Left click in the search box and type what you want to look for.
 Press the enter key on your keyboard or click on the GO button beside the search bar.
 If Encarta finds information on what you are searching for, it will display it in a searching
list.
 Click on the group where you want to read on the result from your search.
 Under the group click on one of the items to read its contents.
 To go back to previous page, click on the Back button located on the toolbar.

TO SEARCH WIKIPEDIA FOR INFORMATION
1. Type ‘www.wikipedia.com’ in the address bar.
2. Press Enter key to display Wikipedia home page.

3. Click ‘English’ to use the Wikipedia software in the English Language.
B.E.C.E 2015 SECTION B
(a) In the space provided below, draw a well labelled computer mouse.

6marks

(b) Outline the steps involved in performing the following tasks:

i. opening a document:
……………………………………………………………………………………………………………………6marks

ii. Saving a new created document;
…………………………………………………………………………………………………………………………6marks

iii. changing the desktop of personal computer.
………………………………………………………………………………………………………6marks

2. identify the following ICT tools:

(a) (d)

………………………………………………………………… ….. ……………………………………….
(b) (e)

………………………………………………………. …………………………………………….

(c) (f)
…………………………………………………… ……………………………………….

3. state two differences between
a) random access memory and read only memory;
………………………………………………………………………………………………………………..

………………………………………………………………………………………………………….. 4marks
b) Hard disk and pen drive:……………………………………………………………………..4marks
c) file and folder: ……………………………………………………………………………………… 4marks
4. (a) Explain the term clicking as used in the computing environment.
…………………………………………………………………………………………………………………. 3marks

(b) In a typical application window, list two command buttons that are found on the control
menu. …………………………………………………………………………………………………………… 2marks

(c) what is screen tip?
………………………………………………………………………………………………………………………..3marks

(d) Describe a computer mouse pad.
………………………………………………………………………………………………………………………….4marks
5. state the uses of the following email terminologies:

(a) Carbon Copy
……………………………………………………………………………………………………………………………………3marks

(b) Blind Carbon Copy
………………………………………………………………………………………………………………………………… 3marks

(c) To; ……………………………………………………………………………………………………………… 3marks
(d) Subject. ………………………………………………………………………………………..…………… 3marks

SECTION A

1. Which of the following computer keyboard keys is used to type upper case letters when
the caps lock light is off? A) control key B) enter key C) insert keys D) shift keys.

2. Which of the following devices are used to feed a computer system with data? A)

keyboard and monitor B) keyboard and mouse C) mouse and monitor D) mouse and

printer.

3. A computer accepts data input, processes the data and produces A) byte B) data C)

output. D) storage.

4. The component of computer that houses the motherboard and the power supply unit is

called A) central processing unit B) monitor C) printer D) system unit.

5. Which component of computer resembles the typerwriter? A) keyboard B) monitor C)

mouse D) webcam

6. The optical storage media among the following is A) compact disc B) floppy disk C)

hard disk D) magnetic disk.

7. Which of the following media stores data temporarily? A) floppy disk B) hard disk C)

random access memory D) read only memory

8. Which of the following devices must be turned on first when booting the computer? A)

central processing unit B) monitor C) printer D) system unit.

9. The part of the central processing unit responsible for performing all logical operations is

A) ALU B) CU C) RAM D) ROM

10. When files and folders are deleted from the computer, they go into the A)

briefcase B) desktop. C) delete bin D) recycle bin

11. Which of the following gives the user a log of all opened programs A) start button B)

start menu C) task bar D) title bar

12. Which of the following would happen when a user double clicks on a folder? A) a sub-

folder would be created B) the folder would be closed C) the folder would be deleted

D) the folder would be opened

13. Dragging a folder from one drive to a window on the same drive is equivalent to a A)

copy operation B) cut operation C) delete operation D) move operation.

14. The process whereby the computer manipulates data to produce information is known as

A) capturing. B) processing C) recording D) retrieving

15. The stages of information processing cycle under ICT are A) input, output, process and

distribution. B) input, process, output, distribution. C) input, process, distribution and

output. D) input, distribution, output and process.

16. Which of the following is a problem to computer users as a result of radiation from the
monitor? A) body pains B) dizziness C) eye irritation D) loss of grip strength

17. Which of the following is a reason for copying ICT tools or technologies? A) To avoid
distribution of viruses B) To encourage people to make illegal copies C) To protect the
intellectual works of the inventors. D) To ensure poorer people do not have access to
ICT tools.

18. Which of the following is a bad practice in the usage of ICT tools? A) making or
receiving phone calls whilst driving. B) not receiving phone calls when charging it. C)
use of air conditioning to improve dry atmosphere. D) use of footstools to adjust leg
positioning when working on computers.

19. To search for information on various topics, which of the following packages is used? A)
data base B) Encarta C) presentation D) spreadsheet

20. If a user places the mouse cursor at one end of a text, holds down the left button and drag
to the other end of the text, the effect will be A) copying the text B) cutting the text C)
moving the text D) selecting the text.

21. To underline selected text(s) under a word processing environment, use the shortcut keys
A) Ctrl +U B) shift+U C) Alt+U D) insert+U

22. A collection of separate windows applications sold as a group is called A) command B)
communication C) integrated D) suite

23. Adding 3-D effect to an object is done through the A) auto formatting dialogue box B)
drawing toolbar C) formatting toolbar D) graphic styles menu

24. Which of the following options is required to save a document with a different name? A)
file, new B) file, close C) File, Save D) file, Save As

25. The process of automatically moving an entire word to start the next line in a word
processing program is called A) text wrap B) text movement C) word wrap D) word
movement

26. In the symbols H2O, the 2 appears as a A) number B) positive integer C) subscript D)
superscript

27. The shift key on a computer keyboard is used to A) erase B) toggle cases of letters C)
insert a space into a word document D) type a word rather than a character

28. Which of the following document views will enable a user to view a document as it will

appear on a printed page? A) Normal View B) Outline View C) Print layout view D)

Web layout view

29. The print preview button is located on which of the following toolbars? A) drawing

toolbar B) formatting toolbar C) header/footer toolbar D) standard toolbar

30. Which of the following is an icon on the drawing toolbar? A) arrows B) change case C)

drop cap D) text direction

31. Transferring data from a local computer to a remote computer is referred to as A)

downlinking B) downloading C) uplinking D) uploading

32. In computing, an element which links from one document to another or within the same

document is called A) hyperlinks B) pointer C) web browser D) web page

33. Information printed on paper is referred to as A) carbon copy B) hard copy C)

printed copy D) soft copy.

34. The button that opens a dialogue box for users to create an email message is A) back

B) compose C) create D) Refresh

35. Computer virus is capable of A) enhancing the contents of a file B) maintaining the

computer system C) making the work of the computer easy D) slowing down the

computer system performance.

36. In an email environment, the acronym BCC refers to A) Bland Carbon Copy B) Bulk

Carbon Copy C) Blind Carbon Copy D) Back Up

37. A computer program that enable users to surf the internet is called A) internet surfer B)

web browser. C) web navigation D) web surfer

38. Specialized programs that assist a user to locate information on the internet is called A)

electronic mail B) search engine C) web browser D) web portal

39. The sign which represents an insertion of a formula in a spreadsheet program is

A) = or + B) = or - C) = or * D) = or /

40. Which of the following terms in a spreadsheet is identified by a letter and a number?

A) Column B) Cell C) Range D) Row

REFERENCES

 M.O.E/ C.R.D.D.(2007) Information and communication Technology syllabus for J.H.S
 M.O.E/ C.R.D.D(2008) information and communication technology pupils book for J.H.S

pg 10-83
 N’adom Series (2013) ICT for schools Pg 88-95
 ICT for Top up student (2007) page 14-21



DEDICATION

I wish to dedicate this piece of work to my Daddy (Mr. Francis Kwabena Otoo) for his Love,
support and care. Daddy, I really cherish and I love you. Not forgetting my late mommy Mrs.
Comfort Bentil.
Also, to all B.E.C.E. Candidates of Assin Kushea for their prayers and support.
Lastly, to Frank Gyandoh , Assin Kushea Teaching Staff and all the readers of this
manuscript.

GOOD LUCK!!!

J.H.S 3

TOPICS
TERM 1

1. Locating and Transferring Information from Website to Word Processing Document
2. Composing and sending E-mail Messages.
3. Ways of Sharing Information.
4. Accessing and Applying E-mail Messages
5. Introduction to Spreadsheet Application

TERM 2
1. Word Processing Application
2. Finding Files and Folders Using the Search Tool
3. Integrating I.C.T in Learning.
4. Search Engines.

PRACTICALS
1. Features of Microsoft Word
2. Keyboard Shortcuts

3. B.E.C.E. 2015 Questions
4. TRY QUESTIONS

LOCATING AND TRANSFERING INFORMATION FROM WEBSITE TO
WORD PROCESSING DOCUMENT

Educational websites are special category of websites that contain text, pictures, videos
and other information to aid them in learning. Educational website works like a library or
encyclopedia.
It has a lot of information of which you need to search and locate the particular
information that you want.

Examples of Education websites are:
 www.wordbook.com
 www.encarta.msn.com
 www.wikipedia.com
 www.cheki.com
 www.ghanaweb.com

LOCATING INFORMATION FROM WEBSITE
To locate information from the website;
- Start the browser by double click the browser’s icon on the desktop.
- Enter the uniform resource locators (URL) in the browser’s location box.
- Press enter key on the keyboard to connect the site.
- Read and explore once connected to the site, read the information on your monitor.
- Close browser once you are done exploring
- click your browsers close button.

Coping and pasting information from website to word processing document

After identifying information on a website, you can copy and paste it in word processing
document. It will enable you to edit and format it and store in your computer.

How to copy information from a website and paste it in a
word document.

- launch the browser
- Locate the information on the website
- Highlight the information you want to copy.

Select copy from the menu.
- Move the cursor to word document.
- Right click and select paste from the menu.

SAVING COPIED FILE
Whether the information from the internet was pasted as a separate file in a new
document or that it was copied to an existing document, follow the guide lines
below to save the document as a separate file under a new file name by using the
SAVE AS option from the file menu.

 Click on the file menu of the active word document
 Click on save as for the save dialogue box
 Type the name you want to give to the file
 Select the location where you want to save the file
 Click on save to finish the saving process.

COMPOSING AN E-MAIL MESSAGE
Composing is the process of writing a new message. This can be compared to writing a
letter.

THINGS TO CONSIDER WHEN COMPOSING E-MAIL ACCOUNT
1. The recipients of the e-mail message.

2. The subject of the e-mail message
3. The message itself.

HOW TO COMPOSE AN E-MAIL MESSAGE
- Log into your e-mail account
- Locate the NEW button and click on it.
- This will open the new message page.
- Click inside the “To text box” and type the recipients address. Example
[email protected]
- Type the message that you want to send
- Edit and format your text after typing

HOW TO SEND E-MAIL MESSAGE

- Locate the send button and click on it.
- Wait for some time for the message to be sent.
- If the sending is not successful, go back and click the e-mail address of the

recipient to ensure that you entered it correctly

HOW TO ADD AN ATTACHMENT TO YOUR MESSAGE

Almost all email clients allow you to add attachment to email message you send, and also let
you save attachment from message that you receive.

1. In your message, click the Attach button
2. Browse until you find the file you want to attach
3. Click the file, and click attach
4. Finish the message you haven’t and click the send button

ACCESSING AND APPLYING E-MAIL MESSAGES

Most often after checking your email account for new message in the INBOX, there may be
the need to reply the messages. To access and reply email messages.

1. Type e-mail website eg www.google.com or www.yahoo.com.
2. Type in your ID and password for access to your mail box.
3. Click the sign- in button to display your account status.
4. Click Inbox in the folder list; the list show who sent the mail, subject and when it was

received.
5. Click the new message to view its contents or read it.
6. Click the REPLY button to display the reply page.
7. Type the contents of the message.
8. Click SEND to send the message to the recipient and wait till a confirmation message

is displayed on the screen.
9. Click SIGN-OUT button to log out or exit the mail browser.

IMPORTANCE OF E-MAIL

1) E-mail is fast in sending messages
2) It is free.
3) It is more private and reliable form of information.
4) It provides enhanced features such as file attachment, rich text, and format and delivery

confirmation.
5) It allows users to send video, pictures, audio and files.
6) It makes communication easier.
7) Messages are secured since the owner only knows the password of his/her e-mail account.
8) You can check your mail from any location in any country.

WAYS OF SHARING INFORMATION

Sharing of information could be done through;
a) E-mails
b) Sharing information through Websites
c) Chat(e. g , Facebook, twitter)
d) Personal blogs
e) Instant messaging
f) Online conferencing
g) Joining online collaborative projects.
h) RSS(Really Simple Syndication)feed
i) Burning a CD or a mix MP3 file
j) Podcast
k) You Tube
l) Google reader
m) Slide share

SPREADSHEET APPLICATION

Spreadsheet is a computer program made up of rows and column that stores numerical data,
perform mathematical calculation and organize data into useful information.
Examples of spreadsheet are; Microsoft Excel, Quattro Pro and Lotus 1-2-3.

Note; Excel 2003 has 65,536 rows and 256 columns. Excel 2007 has 1,048,576 rows and
16,384 columns.

THE SPREADSHEET INTERFACE
1. In a spreadsheet program, you work in a document called worksheets. You collect

multiples worksheet into a file called a Workbook.
2. Most windows- based word spreadsheets have a similar set of tools, including a formula

bar where you can enter and edit data.
3. Data is displayed in cells. A cell is the intersection of a row and column. Each cell has a

cell address.

FEATURE OF THE SPREADSHEET APPLICATION WINDOW

1. Standard toolbar
2. Formatting toolbar
3. Formula bar
4. Name box
5. Rows
6. Columns
7. Work book
8. Active cell
9. Auto sum
10. Work sheet
11. Cell

HOW TO LAUNCH MICROSOFT EXCEL
 Click on start button on the taskbar.
 Select All Programs from the start menu.
 Select Microsoft office from the office menu.
 Click on Microsoft excel
 The MS excel will open and displayed on the desktop.

TITLE BAR: displays the current name of the document in which we are
working. It contains tools like control button (minimize, maximize, close.)
used to manage the window of the spreadsheet.