New Gateway to Computer Science 6

Shutting down the computer

Click on the Windows button at the bottom
left-hand corner of your screen.

Click on the Shut down.
If any programmes are running or documents
are being opened, you will get a message to
save or cancel.

Click on Cancel and then close everything that had been listed in the message,
saving when necessary. Then try closing again.

OR
Click on Force Shut Down. The computer will automatically close all your
documents, programmes and so on without saving anything.
Creating folder and file on desktop
Folder
A folder is a virtual location where Programmes, files, and other folders can be
stored. GUI based operating system have folders to store and organize the files. A
folder stores files and other folders. To create a folder on desktop we can use the
following steps:

50 New Gateway to Computer Science Book-6

Get the windows desktop working area. 51
Right click on the blank area of desktop.
A menu appears, click on New and select
Folder from the list.
A new folder will appear on the desktop
screen, type the name of the folder as
required and press the enter key.

File
Afile is an object which stores data, information,
settings or commands that are used with a
computer programme. To create a file on
desktop we can use the following steps:

Right click on the blank area of desktop.
Select New.
Choose the type of the file that you want to
create.
Type a name for the new file and then press
the enter key.

Renaming files and folders

You can rename the file or folder after you create it. Simply
rename files refers to the changing the previous file name
with a new file name. You can do it with the help of the
given steps.

Right click on the name of file or folder as required.
Select the Rename option.
Type a new file name or folder name as required.
Press the enter key to apply it.

New Gateway to Computer Science Book-6

Deleting files and folders

You can delete the files or folders if it is not necessary for you.
The below are the steps to delete a file or folder.

Right click on the name of file or folder as required.
Choose the delete option from the list.
Now the deleted item moves to the recycle bin.

Restoring the deleted items from Recycle Bin

Recycle bin is a desktop folder which stores the deleted items from the windows.
You can restore the deleted items from recycle bin with the help of the given steps.

Double click on the Recycle Bin icon form the
desktop.

You will get the deleted items.
Right click over the file name or multiple
selected items.
Click on the Restore button to restore all the
items.

Desktop Gadget

A desktop gadget is a small application that is designed to
sit on a user’s desktop screen. It displays in the same way
as the apps on the smartphones and tablets. Typically,
desktop gadgets perform simple functions, such as displaying
the time or weather. Windows 7 has various gadgets like
Calendar, Clock, Weather, Feed Headlines, Slide Show, and
Picture Puzzle. You can also download and install more form
Microsoft website.

52 New Gateway to Computer Science Book-6

Adding Gadgets in the desktop

The following are the steps to add gadget on the
desktop which appears at the right most side of the
screen.

Right click on the blank area of the desktop.

Select the Gadgets option from the list.

Another box will display with a list of gadgets
as below.

.

Click on the required sample to see it on the desktop.

Removing Gadgets from the desktop
You can also remove the gadgets from the desktop if they are not necessary. The
following are the steps to remove the gadgets from the desktop.

Move the mouse over the particular gadget available
on the desktop.

The Close button will appear.
Click on the Close button to remove it from the
desktop.

New Gateway to Computer Science Book-6 53

Quick Learn

 A file is a collection of related information.
 The name of each file must be unique on same directory.
 The Microsoft Windows is a GUI (Graphical User Interface) based
operating system developed by Microsoft Corporation.
 The windows 8 was released in Nepal in November 2012.
 The desktop is the first windows screen which you get after starting your
computer.
 The computer icon is the access point to all of the files on your computer.
 The recycle bin is a desktop icon which stores the deleted items from the
windows system.
 We can restore the items which are stored in the Recycle Bin.
 The start menu button is located on the task bar which is found on the
bottom of the screen.
 A desktop gadget is a small application which appears on the right most
side of the screen.

Evaluation Activities

1. Choose the best answer from the given alternatives.

a. Which of the following is an operating system?

i. UNIX ii. Lotus iii. QBASIC

b. When was windows 8 released in Nepal?

i. 2012 AD ii. 2013 AD iii. 2014 AD

c. What is the function of recycle bin?

i. to copy the file ii. to store the deleted items

iii. to recycle the data



54 New Gateway to Computer Science Book-6

d. Which of the following is the component of the windows desktop?

i. OS ii. Task bar iii. Windows

e. In which bar is the start menu located?

i. Menu bar ii. Title bar iii. Task bar

f. When you delete the file simply by using the del key from the windows
desktop, where does it go at first?

i. My computer ii. Recycle bin iii. OS

2. State whether the following statements are true or false.
a. The windows 7 is also an operating system.
b. A file is a collection of related information.
c. The windows 7 is one of the oldest versions of windows.
d. The windows 8 was released in May 2013 in Nepal.

e. The recycle bin is not a desktop icon.

f. The start menu always appear at the top of the windows desktop.

g. The recycle bin stores the deleted items from the windows.

3. Fill in the blanks.

a. MS-DOS is an ………..system.

b. Directory is like a …………..of your book.

c. Computer is a …………..icon.

d. Recycle bin is just like a …………kept at your school.

e. The start menu button is located on the ………………. bar which is
found on the bottom of the screen.

f. A ………………………. gadget is a small application which appears on
the right most side of the screen.

New Gateway to Computer Science Book-6 55

4. Write down the single technical term for the followings.
a. A master control computer programme with control overall activities of the
computer system.
b. A desktop icon which is used to store the items deleted from the windows.
c. A small application that is designed to sit on a user’s desktop screens.
d. The process of changing the name of the file.
e. It is a virtual location where the programmes, files, and the other folders can be
stored.
f. An object which stores the data, information, settings or commands that are
used with a computer programme.
5. Write down the full form for the followings.
a. OS b. MS-DOS c. GUI d. CPU
6. Answer the following questions.
a. What is an operating system? What is the main job of an operating system?
b. Write some features of the operating system.
c. Write down the functions of the operating system.
d. What is the File and Directory?
e. What is Windows? When was the first version of windows released?
f. What is the Desktop? Name any six icons available on the desktop.
g. How do we shut down the computer? Write with steps.
h. Write down the steps to create a folder on the desktop.

56 New Gateway to Computer Science Book-6

7. Write down the steps to do the given task.
a. Creating the file on the windows desktop.
b. Renaming the file of the desktop.
c. Deleting the file from the desktop.
d. Restore the deleted items.
e. Adding the gadgets in the desktop.

Project Work & Activity
Do the given activities in the computer lab.

a. Create a file name on the windows desktop under your name.
b. Rename this file with your school name.
c. Delete the file from the desktop.
d. Restore the file from the recycle bin.
e. Add the gadgets like clock, CPU meter, calendar on the desktop.
f. Remove the gadgets from the desktop.

New Gateway to Computer Science Book-6 57

6Lesson Typing Tutor

Learning Objectives
At the end of this lesson, the students will be able to:

• tell about the typing skills.
• write about the safety measures before start typing.
• use English typing skill correctly.
• use Nepali typing skill correctly.

Lets Update

• Original layouts for the first few mechanical typewriters were in
alphabetical order (ABCDE)
• The middle row of the keyboard is termed “home row” because
typists are trained to keep their fingers on these keys and/or return
to them after pressing any other key that is not on the home row.
• Typeshala is a bilingual typing tutor which covers lessons on English
and Devanagari Script (Nepali).
• Gauri, Preeti, Kantipur, Rukmini, Kanchan, Laxmi, Devanagari,
Ritu, Sagar, Himali, etc. are the popular Nepali fonts.

Introduction

A typing skill is essential while working with the Computer. Typing means the
correct way of typing different characters on the keyboard with correct
finger position. It helps to increase the typing speed. There are various typing
programme available like Typeshala.

Safety measures before starting typing

Sit with your back and neck straight.

Set the keyboard at a suitable height so that the angle between your upper arms
and your forearms is 90 degree or slightly more.

58 New Gateway to Computer Science Book-6

Put the soles of your feet firmly on
the floor or on a footstool.

Sit at arms length from the monitor
about 60 cm / 24 inches.

Viewing angle should be slightly
tilted downward.

Do not place the monitor on the top
of your computer.

Check proper light and ventilation.

Don’t forget to take a short break
after using the computer around an hour.

Lean back in your chair and let your arms just hang loose. Shake your hands
gently and then stretch and curl your fingers.

Never slouch in your chair which will only lead to lower back pain as well as
cause tension in the neck and shoulder area.

Learning English Typing with typing master

How to start? Scan Here

Click on the Typing master icon from the desktop
You will get the following dialog box.

For video tutorials

New Gateway to Computer Science Book-6 59

Click on the I am new user link from the box.
Now, you will get the another box.

Type your name on the Enter your name box as shown in the above box and
click on the Enter button.

Click on the Next and Next to see the next screen.

60 New Gateway to Computer Science Book-6

Select the studying option and again press on the Next or Launch button.
Now, you will get the correct ways to keep your fingers on the keys.
Keep your fingers as shown in the given figure.
Again, click on the Next button to continue.

Now, start to practise as given below.

New Gateway to Computer Science Book-6 61

You can also practise the words as below.

Click on the next button if you want to practise another.

Click on the sentence drill and choose begin to start.
62 New Gateway to Computer Science Book-6

You will get the following box.
Select the sentence drill and start to practise as given below.

New Gateway to Computer Science Book-6 63

Nepali Typing
There are different types of fonts and styles on the Computer for typing the
text. You can type the text by using Nepali font like Preeti, Kanchan, Himali,
Kantipur, etc. There are several programmes and applications for typing the text
in Nepali. Typeshala for typing practice and Unicode systems are used for typing.
You can learn here how to practise typing on Typeshala.

Double click on the Typshala icon from the desktop.
You will get the following dialog box.

Click on the Home icon.
You will get next User Identification box.

64 New Gateway to Computer Science Book-6

Click on the Rename option to change the User Name and click on the OK
button to rename it.

Type the required user name on name box and again click on the OK button.

Click on the icon.

Now, you can start to practise on Nepali typing. cfzf

c;n c;n c;n cfzf
c;n c;n c;—

Exit from Typeshala 65
Click on the Perfom menu.
Select the Close option from the list.

New Gateway to Computer Science Book-6

Different types of special keys with their names.

Symbol Name of the Symbol Name of the Symbol Name of the Key

of key key of key key of key

~ Tiled Key - Underscore * Star mark (Asterisk)
! Exclamation ; Semicolon ‘ Single quote mark

@ At the rate : Colon = Equals to

# Hash “ ” Double Quote | Pipeline

Mark

$ Dollar < Less than + Plus Sign

% Percentage > Greater Than − Minus Sign

^ Carat ? Question Mark - Dash

& And / Slash

( ) Parentheses \ Back Slash

Quick Learn

 Typing means the correct way of typing different characters on the
keyboard with correct finger position.
 A typing skill is an essential while working with the Computer.
 Typing programmes help to increase the typing speed.
 While typing, always sit with your back and neck straight.
 During typing time, set the keyboard at a suitable height so that the angle
between your upper arms and your fore arms is 90 degrees or slightly
more.
 Never slouch in your chair which will only lead to the lower back pain as
well as cause tension in the neck and shoulder area.
 A typing master is a typing programme.
 Preeti and Kanchan are the examples of popular Nepali fonts.

66 New Gateway to Computer Science Book-6

Evaluation Activities

1. Fill in the blanks:

a. A typing tutor is a …………programme.

b. While typing, your arms length form the monitor should be about ……..

c. We can also open the typing programme from ……………

d. Preeti and Kanchan are the examples of ………..fonts.

e. We can use ……………programme to practise Nepali Typing.
2. State whether the following statements are true or false.

a. Typeshala is a typing programme.

b. While typing your middle finger of the left hand should be placed on D
alphabet of the keyboard.

c. Times New Roman is the name of a Nepali font.

d. Preeti and Himali are the name of Nepali fonts.
3. Write down the name of the following special symbols.

a. @ b. & c. * f.( ) g. >

h. ? d. ! e. ~ i. / j. %

4. Answer the following Questions:

a. What is a Typing Tutor?

b. Write any five safety measures before starting typing.

c. In which alphabet are left hand and right hand fingers organized on the
keyboard?

New Gateway to Computer Science Book-6 67

d. How do you start typing master from the desktop?
e. Which programme is used to practise Nepali Typing?
f. How do you start Typeshala? Write with steps.
g. Name some Nepali fonts that you know.

Project work & Activity
a. Write an essay in about 150 words on “Importance of Computer Education”
in Typing Tutor Programme and show it to your teacher.
b. Draw the picture of a keyboard with Nepali alphabets.

68 New Gateway to Computer Science Book-6

7Lesson Working with Word
Processing Programme 2010

Learning Objectives
At the end of this lesson, the students will be able to:

• discuss about the Microsoft Word 2010.
• explain the features of word processing programme.
• identify various formatting tab and menus.
• tell about saving, opening, closing and printing the documents.
• write about document formatting options.

Lets Update

• The first version of the Microsoft Word was developed by Charles
Simonyi and Richard Brodie, former Xerox Programmers hired
by Bill Gates and Paul Allen in 1981AD.
• The first Word version, Word 1.0, was released in October 1983 for
Xenix and MS-DOS.
• In 2016 AD, Microsoft Word 2016 version was released. It is the
new version of the word processing application.
• The Microsoft Office 2010 is a version of the Microsoft Office
productivity suite for Microsoft Windows. It was released on April 15
2010 AD.

Introduction

The Microsoft Word is a widely used commercial word processor designed by
Microsoft. The word 2010 is one of the popular products of Microsoft Office Package
after office 2007. This programme is used to create almost all kind of documents.
It has some new features and interface than the previous version of office.
Microsoft Word is a component of the Microsoft Office. Microsoft office version
was initially launched in 1983 AD and has been revised various times. Microsoft
word is available on both Windows and Macintosh operating systems.

New Gateway to Computer Science Book-6 69

Features of Word Processing programme.

It has the ribbon interface and backstage view across all applications.

It has the background removal tool.

It has the letter styling option.

It has a Microsoft equation editor 3.0 with some new options.

It has a new SmartArt template. Scan Here

It has a new text and image editing effects.

It has a screen capturing and clipping tool.

Starting MS-Word , 2010 For video tutorials
You can use the following steps to start office word 2010.

Click on the start button.

Select All programme option and click on Microsoft Office option.

Click on the Microsoft Office Word – 2010.

Now, the office word – 2010 window will appear as below

70 New Gateway to Computer Science Book-6

Understanding the First Screen

File Tab
This tab holds the information related to the file like save, open, new, print, etc.
It also displays the information about the document. It is one the most important
features of Office 2010.

Ribbon

The ribbon holds all of the information in Microsoft Office in a more visual stream
line manner through a series of tabs.

New Gateway to Computer Science Book-6 71

There are various ribbons with various tabs which are listed below.
Home Tab
This is the most useful tab in Microsoft word. It is mostly used for text formatting.
We can work with fonts, paragraphs, styles and document editing with this tab.

Insert Tab
This tab helps us to insert a variety of items into a document from pictures, clip art,
tables and headers and footers options.

Page Layout Tab
This tab has commands to adjust page elements such as margins, orientation,
inserting columns, page backgrounds and themes.

Reference Tab
This tab has commands to use when creating a table of contents and edition page
for a paper.

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Mailing Tab
This tab allows us to create documents to help when sending out mailings such as
printing envelopes, labels and processing mail merges.

Review Tab
This tab allows us to make any changes to the document due to spelling and
grammar issues. It also holds the track changes feature which provides to make
notes and changes to a document of another person.

View Tab
This tab allows us to change the view of the document to a different two page
document or zoom.

Format Tab
This tab gets active when you click on any picture element of a word document.
We can apply different picture properties with the help of this tab like brightness,
contrast, wrap text, shadow effect, cropping, etc.

New Gateway to Computer Science Book-6 73

Quick Learn

 The Microsoft Word is a widely used commercial word processor designed
by Microsoft.
 Microsoft word is a component of the Microsoft office.
 The File tab holds the information related to file like save, open, new, print,
etc.
 The Ribbon holds all information in Microsoft office in a more visual
stream line manner through a series of tabs.
 The Home tab is mostly used for text formatting.
 The Insert tab helps us to insert a variety of items into a document from
pictures, clip art, tables and headers and footers options.
 The Page Layout tab has commands to adjust page elements such as
margins, orientation, etc.
 The Mailing tab allows us to create documents to help when sending out
mailings such as printing envelopes.
 The Review tab allows us to make any changes to the document due to
spelling and grammar issues.
 The Format tab gets active when you click on any picture element of word
document.

Saving a Document

When you are working in the Microsoft Word, any
text you type and any changes you make are stored
in the Random Access Memory. If you want to keep
your work, you need to save it to the storage device
such as a pen drive, a location on a computer network
or your computer’s hard disk. You can use the given
steps to save a word file.

Move your mouse to the File tab at the top of
your ribbon area and click on it.

74 New Gateway to Computer Science Book-6

Select the Save option.
A box will display. Type the required file name on the file name box and finally
click on the save button to save it.

New folder icon
Location

List
File name box

File type

Save button

Use the list on the left to choose where you want to save the file.

You can click on the New Folder icon to create a new folder where you can
keep your file as your requirement.

In the File name box at the botton, type the file name. The word.docx part is
the file extension and is used to identify the file within windows as a word
document.

When you have specified the file location and the file name, click on the Save
button to save the file.

When the file is saved, the name of the file will appear in the title bar.

New Gateway to Computer Science Book-6 75

Note

Once a file is saved, you can use the save command again and it will
update the file with any new changes.

Customising the Ribbon and Quick Access Toolbar olbar

Click on the small arrow to the right of the
Quick Access Toolbar.

A list of commands will appear. If a
command has a tick next to it, it is already
displayed on the quick access toolbar.
You can select a command to either add or
remove it from the Toolbar.

Selecting the More Commands... option
gives you a greater range of commands to
choose. For example select Quick Print
from the list to add it to the Quick Access
Toolbar.

76 New Gateway to Computer Science Book-6

Note
 To customise the options
that appear on the ribbon, you
can click your right mouse
button anywhere on the
ribbon. This allows you to
access the Customise the
Ribbon option.

 If you find that the ribbon is taking up too much space on your
screen; you can also hide the ribbon.

Minimize the ribbon button at the top right of
your screen. It looks like a small upward arrow and
is next to the Help icon.

Click on Minimize the Ribbon icon to hide your

ribbon.

Click on the same icon again to display the ribbon.

Closing a Document

We can close the current document by the following
ways.

Select the Close command from the File tab.

OR

Use the keyboard shortcut [Ctrl] [F4] or [Ctrl] [W]

If you have made any changes since you last saved the document, you will be
asked if you want to save those changes.

New Gateway to Computer Science Book-6 77

Select the Save button to save it or select the Don’t Save button if you don’t
want to save your document after editing.

To exit from word

Exit from the word means closing all the word
documents and quit from this application. You can use
one of the following options to exit from the word.

Select the Exit command from the bottom of the
File tab.

OR
Use the [Alt] [F4] keyboard shortcut.

Note

If you have any open documents that
have been modified since they were last
saved, you will be asked if you want to
save those changes or not.

Ctrl +S Keyboard Shortcut Reference
F12 Save the current document
Ctrl 1 Save the current document with a different file name
Ctrl +F4 Hide / unhide the ribbon
Alt +F4 or Ctrl + W Close the current document
Exit Word / exit document

78 New Gateway to Computer Science Book-6

Copy, Cut and Paste 79

Copy paste means making the duplicate
copy of the text, picture or document at
the same location or various other locations
whereas Cut Paste means removing a text
picture or document from old location and
place to the new location.

To perform cut and paste we can use the
following steps.

Select the text and click on the Home
ribbon.

Select the Cut option.
Now, place the cursor where you want
to paste the text.
Click on the Paste option from the same
Home ribbon.

To perform copy and paste, we can use following steps.
Select the text and click on the Home Ribbon.
Select the Copy option.
Now, place the cursor where you want to paste the

text.
Click on the Paste option from the same Home

Ribbon.

New Gateway to Computer Science Book-6

Undo and Redo

Undo is used to perform to reverse the action of an
earlier action. For example, you may mistakenly
delete text in a document; at that time you can use the
undo function to undo that deletion.

To apply undo you can use CRLT + Z
Redo is a function performed on a computer
that does any undo function again. For example,
if you deleted text and perform an undo, then
decide that you wanted that text deleted again,
you could do a redo.

To apply the redo you can use CRLT + Y or F4 function key. Scan Here

Formatting document

t

Formatting a document can be used for modifying text size to For video tutorials
adding graphics. We can change font colour, text size and so
many more.

Modifying Fonts

The Font group allows you to change your text font style, size, colour and many

other elements.
Select the text that you want to modify. Font style Font size

Click on the drop down arrow of the
font style and the font size and select the
changes you want to make.

While the text is highlighted you can Bold, Italic, Underline
also click on the bold, italics or underline commands to modify the text.

Change Text Case

You can change the case of the selected text in a document by clicking on the
Change Case from the ribbon.

80 New Gateway to Computer Science Book-6

Select the text for which you want to change the
case.

Click on the Home tab, choose the Font group and
click on the Change Case.

Choose an option from the drop down list as
required, which includes: Sentence case, lowercase,
UPPERCASE, Capitalize Each Word, and tOGGLE
cASE.

Adding text effects
Select the text that you want to add an effect.
Click on the Home tab choose the Font group and

click on the Text Effect.

Click on the effect that you want.
For more choices, point to the Outline, Shadow,
Reflection, or Glow, and then click the effect that you want to add.

Removing the text effects
Select the text that you want to remove an

effect from.
Click on the Home tab, Choose the Font group

and click on the Clear Formatting.

Format Painter

The Format the Painter feature allows you to quickly copy a format that you have
applied to the text already in your document.

Select the text or graphic that has the formatting
which you want to copy.

On the Home tab, in the Clipboard group, single
click Format Painter. The pointer will change to
a paint brush icon.

Bring your cursor to the text or graphic that you
want to format and click on the text.

New Gateway to Computer Science Book-6 81

To stop formatting, press ESC or click on the Format Painter command again.
Double-click the Format Painter button if you want to change the format of
multiple selections in your document.

Clear Formatting

To get clear of all the styles, text effects, and
font formatting in your document, you can use
the following steps.

Select the text that you want to clear the
formatting.

Click on the Home tab and go to the
Font group then click on the Clear
Formatting.

To clear highlighting
Select the highlighted text.
Click on the arrow next to the Text Highlight

Colour.
Then click on the No Colour.

Formatting Documents New Gateway to Computer Science Book-6

The default spacing is 1.15 line
spacing and10 points after each
paragraph. The default spacing
in Office Word 2003 documents
is 1.0 between lines and no blank
line between paragraphs. The
easiest way to change the line
spacing for an entire document
is to highlight the paragraphs or
entire document that you want
to change the line spacing on.

82

Quick Learn

 Copy paste means making the duplicate copy of the text, picture or
document at the same location or various other locations .

 Cut Paste means removing a text picture or document from old location
and place to the new location.

 Undo is used to perform to reverse the action of an earlier action.

 Redo is a function performed on a computer that does any undo function
again.

 The quick access toolbar is located at the top left of the document above
the File and Home tab.

 Formatting a document can be used for modifying text size to adding
graphics. We can change the font colour, text size and so many more.

 The Font group allows you to change your text font style, size, colour and
many other elements.

 The default spacing is 1.15 line spacing and 10 points after each
paragraph.

Adjusting Line Spacing
Click on the Home tab, in the Paragraph

group.
Click on the Line Spacing.
Click the number of line spaces that you

want.
Click on the Remove Space Before Paragraph or

after paragraph to remove any additional lines
added after each paragraph as a default.

Page Orientation

You can choose either portrait (vertical) or landscape (horizontal) orientation for
all or part of your document.

New Gateway to Computer Science Book-6 83

To change the Page Orientation
Click on the Page Layout tab, in the Page Setup group,

click Orientation.
Click on Portrait or Landscape option as required.

Different Page Orientations on Same Document
Highlight the pages or paragraphs that you want to change to portrait or

landscape orientation.
Click on the Page Layout tab in the Page Setup group, click Margins.
Click Custom Margins at the bottom of the drop down menu.
A Page Setup dialog box will appear.
Click on the Margins tab, click on the Portrait or Landscape.

Scan Here

For video tutorials

In the Apply to list, click on the Selected text or This point forward.
Finally click on the OK button.
84 New Gateway to Computer Science Book-6

Page Margins

Page margins are the blank space around the edges of the page. You can change
the page margins either by choosing from one of Word’s predefined settings in the
margins gallery or by creating custom margins.

Setting Predefined Page Margins

Click on the Page Layout tab, in the
Page Setup group, click on the Margins.

The margins gallery drop down menu
will appear.

Click on the margin type that you want
to apply.

Create Custom Margins

Click on the Page Layout tab, in the
Page Setup group,

Click on the Margins.

At the bottom of the margins gallery
drop down menu, click on Custom
Margins.

The Page Setup dialog box will
appear.

Enter new values for the margins
in all or some of the Top, Bottom,
Left or Right text boxes.

Click on the OK button to apply.

New Gateway to Computer Science Book-6 85

Page Breaks

We can insert a page break when we reach to the end of a page. If you want the
page to break in a different place, you can insert a manual page break.
Inserting a Page Break

Click where you want to start a new page.
Click on the Insert tab, in the Pages group,
click on the Page Break.

Deleting a Page Break

You cannot delete the page breaks that Word inserts automatically but you can
delete a page break that you insert manually.

Go to the page break you would like to remove.
Select the page break by clicking in
the margin next to the dotted line.
Press the DELETE key from the keyboard.

Headers, Footers, and Page Numbers

You can add headers, footers and page numbers
in various ways. The simplest way is to double
click on the top or bottom of the page.

Double click on the top for header or bottom for
footer of the page.

Enter the text you wish to be displayed at the top or bottom of every page.

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Adding the page numbers

If you want to add a page number on each page, you can quickly add a page
number from the gallery.

Click on the Insert tab, in the Header & Footer
group, click on the Page Number.

Click the page number location that you
want.

In the gallery, scroll through the options,
and then click the page number format that
you want.

To return to the body of your document, click
on the Close Header and Footer on the
Design tab (under Header & Footer Tools).

Remove page numbers, headers, and footers

Click on the Header, Footer or Page Number
Command.

A drop down menu will appear.

Click on the Remove at the bottom of the menu.

Note

Click on Remove Page numbers to remove
the page number and click on Remove
Header to remove the page header.

Bulleted or Numbered List Bullet Number

You can add bullets or numbers to
existing lines of text. If you don’t
want your text turned into a list, you
can click the Auto Correct Options
button that appears.

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Insert Bulleted or Numbered List
Click on the area where you would

like your list to appear or highlight the text
that you want to display in a list.

Go to the Home tab, in the Paragraph group,
click on the Bullets or Numbering.

A bullet(s) or number(s) will be inserted.

Selecting Bullets or Numbering Style
Select the items that you want to add bullets

or numbering.
On the Home tab, in the Paragraph group, click

the arrow next to the Bullets or Numbering
command then choose Define New Bullet or
number option.

Select the bullet or number format that you
like to insert.

Move a List Left or Right
If you do not like the location of your bullets or numbers
you can easily move them to a preferred location.

Click a bullet or number in the list to highlight the
list.

Drag the list to a new location. The entire list moves
as you drag. The numbering levels do not change.

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Quick Learn

 The Font dialog Box gives similar options as the Formatting toolbar
 Page margin are the blank spaces around the edge of a page.
 The default line spacing is 1.15pt in word 2010.
 The format painter allows you to quickly copy a format that you have
applied to the text.
 You can insert a page break when you reach at the end of the page.

Evaluation Activities

1. Fill in the blanks with correct words/phrases.
a. MS-Word is an ………………programme.

b. We can use MS-Word for creating, saving, opening and …………….the
documents.

c. ………… tab in Microsoft word is mostly used for text formatting.

d. Save option is available in ……………..menu.

e. ………………… means making the duplicate copy of the text.

f. …………….is a function performed on a computer that does any undo
function again.

g. The ……………… feature allows you to copy a format quickly that
you have applied to text already in your document.
2. State whether the following statements are true or false.
a. The MS-Word 2010 is a popular operating system.
b. We can change the font colour and size from reference tab.

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c. The Quick Access Tool bar is located at the buttom of the page.

d. The CTRL + Z shortcut key is used to copy the text and paste it into the new
location.

e. We can break the page as we required in the document.

f. Header and Footer both appear at the top of the document.

g. Portrait and Landscape are the two types of paper orientation.

h. Page margins are the blank space around the edges of the page.

3. Write down the name of following shortcut keys.

a. CTRL + B b. CTRL + C c. CTRL+V d. CTRL + S
e. CTRL + P f. CTRL + O g. CTRL + X h. F12
i. ALT+ F4

4 Write down the steps to perform the following task.

a. To save a file.

b. To open a file.

c. To perform undo and redo action.

d. To cut and Paste.

e. To copy and paste.

f. To use format painter.

g. Creating Custom Margin in page set up.

5. Answer the following Questions:
a. What is the Microsoft Word?
b. Why is the Microsoft word used?
c. List out the features of the word 2010.

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d. Write down the functions of:
i. Ribbon
ii. Insert Tab
iii. Mailing Tab
iv. Page Layout Tab
v. View Tab
e. What do you meant by a saving document?
f. What is a formatting document?
g. What is different between copy paste and cut paste?
h. Define Undo and Redo.
i. Where is quick access toolbar located?
j. For what do you use font group?
k. Write down the various changes case options.
l. What are the types of page orientation?
m. What are the steps to make a page break?

Project Work & Activity

a. Prepare your Bio Data by using Ms-Word. Print it and show to your
teacher.
b. Write a letter to your friend about your school. Print it in photocopy paper
and submit to your teacher.

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Practical Section

Task – 1

Type the given text in Ms-Word and apply line spacing 1.5 for first paragraph
and 2.0 for second paragraph.

The Pashupatinath Temple is a famous and sacred Hindu temple that is located
on the bank of the Bagmati River, approximately 5 kilometres north-east of
Kathmandu in the eastern part of Kathmandu Valley, the capital of Nepal. The
temple serves as the seat of Nepal’s national deity, Lord Pashupatinath

This temple complex was inscribed on the UNESCO World Heritage Sites’s list in
1979. This “extensive Hindu temple precinct” is a “sprawling collection of temples,
ashrams, images and inscriptions raised over the centuries along the banks of the
sacred Bagmati river” and is included as one of the seven monument groups in
UNESCO’s designation of Kathmandu Valley as a cultural heritage site. One of
the major Festivals of the temple is Maha Shivaratri on which day over 1 million
devotees visit here.

Task – 2

Type the given text in Ms-Word, copy it and paste it in 10 Different pages.
Also insert page number for each page and show it to your teacher.

Copy paste means making the duplicate copy of the text, picture or document at the
same location or various other locations whereas Cut Paste means removing a text
picture or document from old location and place to the new location.

Task – 3

Type the given text in Ms-Word, highlight it as below and use the clear
highlighting option to remove the highlighted text.

The Pashupatinath Temple is a famous and sacred Hindu temple that is
located on the banks of the Bagmati River, Bagmati River approximately
5 kilometres north-east of Kathmandu River in the eastern part of Kathmandu
Valley, the capital of Nepal. The temple serves as the seat of Nepal’s national deity,
Lord Pashupatinath.

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Task – 4

Open MS-Word and apply the page margin as below.
Top: 2.54 CM
Button: 2.54 CM
Left : 1.91 CM
Right: 1.91 CM

Task – 5

Identify the following MS-Word icons and write their functions.

Symbol Function

B

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Task – 6
Type the given text in Ms-Word, Insert bullet (Symbol) for first 3 points and
insert number for the remaining points.
The font dialog box gives similar options as the formatting toolbar.
Page margin are the blank spaces around the edge of page.
The default line spacing is 1.15pt in word 2010.
The format painter allows you to quickly copy a format that you have applied to
the text.
You can insert a page break when you reach at the end of the page.

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8Lesson Working with Microsoft Excel
2010

Learning Objectives
At the end of this lesson, the students will be able to:

• explain about the Microsoft excel 2010.
• write the features of MS-Excel.
• identify with various formatting tab and menus.
• tell about saving, opening, closing and printing the worksheets.
• use excel formulas correctly.

Lets Update

• The first preview version of Microsoft Office 2016 for Mac was
released on 5 March 2015 AD.
• On 9 July 2015 AD, Microsoft released the final version of Microsoft
Office 2016 for Mac which includes Word, Excel, PowerPoint,
Outlook and OneNote.
• The first version of Excel was released for the Mac in 1985 AD.

Introduction

Microsoft Excel is a software developed and manufactured
by the Microsoft Corporation that allows users to organize,
format, and calculate data with formulas using a spreadsheet.
Microsoft Excel usually comes with Microsoft Office and
is compatible with other applications. The first software
programme similar to Excel was released in 1982 AD and was
called Multiplan. Using Microsoft Excel you can keep your data in one place in an
easy manner so that we can find it easily. There are various versions of Excel like
Lotus 123, Excel 2.0, Excel 97, Excel 2000, Excel 2003, Excel 2007, Excel 2010
and Excel 2013 . In this chapter we will discuss about Excel-2010.

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Features of Excel

It is a spreadsheet application in which we can add sheets as per our
requirements in a single sheet.

It consists of rows, columns and cells, where every cell has different address.

It can be used to calculate sum, product, subtraction, division and many
mathematical, logical functions which are available within it.

It has other features like we can insert tables, charts, clip art and more.

It is basically used for payroll, accounts, mathematical, and for other business
purposes.

It can be used to link one file to another file or page. Scan Here
It has both mathematical and logical functions.

We can sort and filter our data so that anything redundant
or repetitive can be removed easily.

Starting Excel - 2010 For video tutorials

Click on the Start button and select All programs from the list

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Click on the Microsoft Office from the sub menu.

Click on the Microsoft Excel 2010 from the submenu.
You will enter the system of Excel 2010.

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Explanation

File Tab
You can use this tab to open or save files, create new sheets, print
a sheet, and do other file related activities.
Quick Access Toolbar
You will find this toolbar just above the file tab and its purpose
is to provide a convenient resting place for the Excel’s most
frequently used commands. You can customize this toolbar based
on your requirement.

Ribbon

Ribbon contains commands organized in three components
Tabs: It appear across the top of the Ribbon and contain groups of

related commands. Home, Insert, Page Layout are the examples of ribbon
tabs.

Groups: They organize related commands; each group name appears below
the group on the Ribbon. For example, group of commands related to fonts or
group of commands related to alignment, etc.

Commands: Commands appear within each group as mentioned above.
Title Bar
This lies in the middle and at the top of the window. Title bar shows the program
and the sheet titles.

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Help

The help icon can be used to get excel related help anytime
you like. This provides a tutorials on various subjects related
to excel.

Zoom Control

The zoom control lets you zoom in for a closer
look at your text. The zoom control consists of a
slider that you can slide left or right to zoom in or
out. The buttons can be clicked to increase or
decrease the zoom factor.

View Buttons

The group of three buttons located to the left of the Zoom control, near the
bottom of the screen are view bottons.

• Normal Layout view : This displays the page in normal view.

• Page Layout view : This displays pages exactly as they
will appear when printed. This gives a full screen look of
the document.

• Page Break view : This shows a preview of where pages will break when
printed.

Sheet Area

The area where you enter data is a sheet area. The flash in vertical bar is called the
insertion point and it represents the location where text will appear when you type.

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