TEACHERS HANDBOOK 2024 S E C O N D A R Y S C H O O L N A M E : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TA B L E O F C O N T E N T S 1 2 3 4 Organisation Chart Vision and Mission School Planner School Academic Calendar Examination Department Cambridge Unit Co-Curricular Department Discipline Department Education & Learning Support Academy (ELSA) Additional Supporting Programmes of Excellence Dept. Counselling Psychology & Student Development Services School Working Committee and Job Specification Human Resource & Administration Marketing Department Accounts & Finance Procedures Information Technology Department Documentation Department Standard Operating Procedure INTRODUCTION OUR TEAM WHAT WE DO HOW WE WORK 119-124 125-128 129-143 144-167 168-183 11-32 33-53 54-70 71-75 76-91 92-106 107-108 109-112 113-118 3 4 5-6 7-10 www.sribestari.edu.my 02
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V I S I O N T O R E C O G NIS E T H E S T U D E N T’S F U L L P O T E N TIA L A N D D E V E L O P IT IN E X CITIN G A N D E F F E C TIV E W A Y S T O B E A H O LIS TIC IN DIVID U A L A C A D E MIC E X C E L L E N C E P E R S O N A L G R O W T H & D E V E L O P M E N T S O CIA L R E S P O N SIBILIT Y T O P R O D U C E S T U D E N T S W H O A R E : -G O O D A T T H E 4 RS -H A V E G O O D C O M M U NIC A TIO N SKIL LS ESP E CIA L L Y IN E N G LISH -H A V E A N A L Y TIC A L & P R O B L E M-SO L VIN G SKIL LS -SE LF-DIR E C T E D T O B E C O M E L E A R N E RS FO R HIG H E R E D U C A TIO N T O R E A LIS E & D E V E L O P M E N T : -T H E C HIL D’S P O T E N TIA L & T A L E N T -HIS C RITIC A L, C R E A TIV E A N D LIVIN G SKIL LS FO R FU T U R E LIFE T O F O S T E R : -C H A RA C T E R D E V E L O P M E N T -G O O D CITIZ E NSHIP Q U A LITIES M I S S I O N Vision and Mission www.sribestari.edu.my 04
School Planner www.sribestari.edu.my 05
School Planner 06
Academic Calendar 2024 / 2025 www.sribestari.edu.my 07
CUTI PERAYAAN OLEH KEMENTERIAN PENDIDIKAN MALAYSIA (KPM) KUMPULAN A KUMPULAN B CATATAN TAMBAHAN CUTI PERAYAANYANG DIPERUNTUKKAN HARI DEEPAVALI HARIRAYA AIDILFITRI Tiga(3) Hari Cuti 10.04.2024 (Rabu) dan 11.04.2024 (Khamis) 31.10.2024 (Khamis) (kecualiNegeri Sarawak) 09.04.2024 (Selasa) 08.04.2024 (Isnin) 30.10.2024 (Rabu) 07.04.2024 (Ahad) 08.04.2024 (Isnin) 09.04.2024 (Selasa) 12.04.2024 (Jumaat) 30.10.2024 (Rabu) Dan 01.11.2024 (Jumaat) SemuaNegeri Kumpulan B kecualiNegeri Sarawak 31.10.2024 (Khamis) Negeri Sarawak Sahaja Satu (1) Hari Cuti TambahanKPM TambahanKPM untukKumpulan A dan Kumpulan B Satu (1) Hari Cuti TambahanKPM untukKumpulan A dan Dua (2) Hari Cuti TambahanKPM untukKumpulan B CUTI PERAYAAN 2024 / 2025 Pesta Kaamatan (Sabah dan Wilayah Persekutuan Labuan sahaja) Perayaan Hari Gawai Dayak (Sarawak sahaja) Perayaan Hari Krismas Perayaan Tahun Baru Cina Tahun 2024 Perayaan Tahun Baru Cina Tahun 2025 : 30 & 31 Mei 2024 (Dalam Cuti Penggal 1, Sesi 2024/2025) : 01 & 02 Jun 2024 (Dalam Cuti Penggal 1, Sesi 2024/2025) : 25 Disember 2024 (Dalam Cuti Penggal 3, Sesi 2024/2025) : 10 & 11 Februari 2024 (Dalam Cuti Akhir Persekolahan, Sesi 2023/2024) : 29 & 30 Januari 2025 (Dalam Cuti Akhir Persekolahan, Sesi 2024/2025) KUMPULAN A Sekolah-sekolah di negeri: Johor, Kedah, Kelantan dan Terengganu KUMPULAN B Sekolah-sekolah di negeri: Melaka, Negeri Sembilan, Pahang, Perak, Perlis, Pulau Pinang, Sabah, Sarawak, Selangor, WP Kuala Lumpur, WP Labuan & WP Putrajaya CATATAN: www.sribestari.edu.my 08
9 10 12 13 23 MINGGU TARIKH 08.04.2024 –12.04.2024 15.07.2024 –19.07.2024 22.07.2024 –26.07.2024 25 29 36 MINGGU TARIKH 09.09.2024 –13.09.2024 14.10.2024 –18.10.2024 02.12.2024 –06.12.2024 1 2 3 4 5 6 7 8 11 14 15 16 17 18 19 20 21 22 11.03.2024 –15.03.2024 18.03.2024 –22.03.2024 25.03.2024 –29.03.2024 01.04.2024 –05.04.2024 15.04.2024 –19.04.2024 22.04.2024 –26.04.2024 29.04.2024 –03.05.2024 06.05.2024 –10.05.2024 13.05.2024 –17.05.2024 20.05.2024 –24.05.2024 CUTI PENGGAL 1 25.05.2024 –02.06.2024 03.06.2024 –07.06.2024 10.06.2024 –14.06.2024 17.06.2024 –21.06.2024 24.06.2024 –28.06.2024 01.07.2024 –05.07.2024 08.07.2024 –12.07.2024 29.07.2024 –02.08.2024 05.08.2024 –09.08.2024 12.08.2024 –16.08.2024 19.08.2024 –23.08.2024 24 26 27 28 30 31 32 33 34 35 37 38 39 26.08.2024 –30.08.2024 02.09.2024 –06.09.2024 CUTI PENGGAL 2 14.09.2024 –22.09.2024 23.09.2024 –27.09.2024 30.09.2024 –04.10.2024 07.10.2024 –11.10.2024 21.10.2024 –25.10.2024 28.10.2024 –01.11.2024 04.11.2024 –08.11.2024 11.11.2024 –15.11.2024 18.11.2024 –22.11.2024 25.11.2024 –29.11.2024 09.12.2024 –13.12.2024 16.12.2024 –20.12.2024 CUTI PENGGAL 3 21.12.2024 –29.12.2024 40 30.12.2024 –03.01.2025 41 06.01.2025 –10.01.2025 42 13.01.2025 –17.01.2025 CUTI AKHIR PERSEKOLAHAN SESI 2024/2025 18.01.2025 –16.02.2025 KUMPULAN B: Sekolah-sekolah di negeri: Melaka, Negeri Sembilan, Pahang, Perak, Perlis, Pulau Pinang, Sabah, Sarawak, Selangor, Wilayah Persekutuan Kuala Lumpur, Wilayah Persekutuan Labuan & Wilayah Persekutuan Putrajaya TAKWIM MINGGU PERSEKOLAHAN SESI 2024 / 2025 KUMPULAN B 09
HARI KELEPASAN AM SESI 2024 / 2025 2 3 4 5 6 7 9 10 11 12 13 14 15 BIL AWAL MUHARAM HARI KEBANGSAAN HARI MALAYSIA MAULIDUR RASUL HARI DEEPAVALI HARI KRISMAS TAHUN BARU 2025 ISRAK DAN MIKRAJ TAHUN BARU CINA HARI KELEPASAN AM NUZUL AL-QURAN HARI RAYA AIDILFITRI HARI PEKERJA HARI WESAK HARI KEPUTERAAN DYMM YANG DI-PERTUAN AGONG 3 JUN 2024 17 JUN 2024 7 JULAI 2024 TARIKH 28 MAC 2024 10 & 11 APRIL 2024 1 MEI 2024 16 SEPTEMBER 2024 16 SEPTEMBER 2024 31 OKTOBER 2024 25 DISEMBER 2024 1 JANUARI 2025 27 JANUARI 2025 29 & 30 JANUARI 2025 ISNIN ISNIN AHAD ISNIN ISNIN KHAMIS RABU RABU ISNIN HARI KHAMIS RABU & KHAMIS RABU 1 8 HARI RAYA AIDILADHA 22 MEI 2024 31 OGOS 2024 RABU SABTU RABU & KHAMIS 10
SCHOOL WORKING COMMITTEE AND JOB SPECIFICATION Head of School Deputy HOS: Dziana Mohd Saleh Hari Rama Krishnan Liew Wei Luen
SECONDARY TEACHERS 2024 /2025 NO 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 DZIANA MOHD SALEH AIIN ADHA ROSLAN ANG LAY WEN, CARMEN BAIZURA ABDULLAH THANI CHERRY GOH CHIA LEE DEVALEELA RAMAYAN DEWI SIVASAMY ENNY NOORANITA TAMAHID FARAH AYUMIRA AZAMI GAN WENWEI GURBAKSH SINGH HARI RAMA KRISHNAN THANRAJOO HASAN ZAKARIA IVA YEE MAY YAN KALARAJAN N PALANISAMY LIEW WEI LUEN LOSHENI KHATHIRAVAN MASAYU SHABUDIN MELISSA MAGDALENE RAMDASS MUHAMMAD FADZLI ABDUL LATIFF LEE KUAN YU NAVIN KUMAR A/L T VIJAY KUMAR NOERHADI LOKMAN NOOR ALICIA MUHAMMAD RIZAL NOOR NADIA RUSSALI NOOR ZALIKA MD KARAS NORHASLINNA NORDIN MUHAMMAD FARID ADNAN NUR ATIQAH BINTI ANWAR NURUL QURRATU AIN ISTAMAL PEETER PAL S SUBRAMANIAM PUTERI NADIA MEGAT AHMED RAIHANAH JAMSARI MOHAMAD REKHA NADARAJAN ROHAYA JUSOH ROSLI MAT SATHIS KUMAR YAKKESAN SHAMSUL MUTAZA ABU BAKAR SITI AISHAH MHD ISA SITI IZURA JAMALUDIN SITTI RYSMA LENCIO THIYAGU A/L KATHIYAIAH VAANISHA BALACHANDRAN VECHITRA LAKSHMY A/P SAKTHIVAL WAN ALI SAIFUDDIN MANSOR SHAZA AINA MD SABRI NUTAN JHA TEACHER Y FARADILAH RAZNIE RODZIAH MOHD SAFRI SHALINI RAMAN DMS AAR CA BAT CG DR DS ENT FAA GW GS HRK HZ IVA KRP LWL LK MAS MMR MF LKY NK NHL NAMR NNR NZK NHN MFA NAA NQA PPS PN RJM RN RJ RM SKY SM SA SIJ SRL TK VB VLS WAS SAMS NJ FDR ADDITIONAL MATHEMATICS GEOGRAPHY ELSA-BM, MATHS,BI, Self Help, Mandarin COMPUTER SCIENCE, STEM, ME,PE ENGLISH LANGUAGE ENGLISH, MORAL EDUCATION BIOLOGY, SCIENCE MATHEMATICS SRT, RBT , PE, RE ENGLISH , MANDARIN, PE HISTORY PRINCIPLES OF ACCOUNTS , MATHS BAHASA MELAYU, HISTORY, PE MATH, ME, MUSIC - ELSA 2 CHEMISTRY , SCIENCE, RE CHINESE LANGUAGE, SCIENCE , PHYSICS, BAHASA MELAYU , HISTORY ECONOMICS, GEOGRAPHY, ME RBT, ME MUSIC, ME , MANDARIN MATHS, ADD MATHS, PE MORAL EDUCATION, STEM, PE MATHEMATICS BAHASA MELAYU, HISTORY SCIENCE , STEM, PE BAHASA MELAYU, PSV, ME. RE ISLAMIC EDUCATION, PI-ELSA STEM, MATHEMATICS BM, GEOGRAPHY, HISTORY PHYSICS, STEM, SCIENCE, PE VISUAL ARTS ED. (PSV), ME ENGLISH, ENG-ELSA ENGLISH, MORAL EDUCATION BAHASA MELAYU RBT , PSV, RE BUSINESS , ME, PE, PE- ELSA COUNSELOR, RE VOCATIONAL -ELSA 1/ ELSA 2 BAHASA MELAYU, HISTORY SCIENCE, SCIENCE-ELSA 2 MATHEMATICS, ADD MATHS ENGLISH, P. MORAL, PE SCIENCE, BIOLOGY, P. MORAL BM, MATHS, AM, MATHS(ELSA) ELSA - BM, PSV, KM CAMBRIDGE COORDINATOR, CP ENG BM SEJ SPORTS COORDINATOR LIBRARY ASSISTANT LAB ASSISTANT Name SF Subject 12
Responsibilities as Secondary School Teacher www.sribestari.edu.my To plan, prepare and assess/evaluate lessons based on the syllabic and requirement of the Ministry of Education. To teach all assigned classes according to the schemes of work for the subjects assigned. No usage of handphone at any time during lesson. To set relevant and sufficient homework and to set test and examination question papers according to the policies for each subject panel. To mark homework/coursework according to the policies based on each subject panel. To assess, record and report and to project on the achievement, progress of students. To communicate and consult with then parents of students via email, telephone and to participate in the meetings arranged for this purpose. To maintain good order and discipline amongst students based on mutual respect. To safeguard the health, safety and wellbeing of students both on the school premises and when they are engaged in authorized school activities away from the school. To relieve teachers absent from school by: teaching or doing the any exercises. To prepare students for public examinations and school assessments, to participate in the assessment of course-work related to examinations and to supervise such examinations. To participate in meetings related to the curriculum, co-curriculum, pastoral arrangements, administration and organization of the school. To attend the official weekly assemblies and morning assemblies when important announcements are made. To participate in the co-curriculum programmes and other school events and activities. To participate in the Sports House activities. School Working Committee and Job Specification 13
School Working Committee and Job Specification www.sribestari.edu.my 14
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CLASS FORM 2 FORM 3 FORM 4 FORM 5 FORM TEACHER FORM 1 FORM TEACHERS AND ASSISTANT FORM TEACHERS 2024/2025 ASSISTANT F.T 1 2 3 4 5 6 7 8 9 10 11 12 11 12 13 14 15 16 17 18 19 20 Peeter Pal Subramaniam Cherry Goh Chia Lee Losheni Khathiravan Nurul Qurratu Ain Navin Kumar Vijay Kumar Baizura Abdullah Thani Masayu Shabudin Siti Izura Jamaludin Raihanah Jamsari Mohamad Devaleela Ramayan Sathis Kumar Yakkesan Noor Zalika Md Karas ELSA 2 Iva Yee May Yan Siti Aishah Mhd Isa Vechitra Lakshmy Sakthival Thiyagu Kathiyaiah Aiin Adha Roslan Norhaslinna Nordin Vaanisha Balachandran Nur Atiqah Anwar Gan Wenwei Melissa Magdelene Ramdass - - Nutan Jha (T-Mzk) Rohaya Jusoh Rosli Mat Dewi Sivasamy Wan Ali Saifudin Muhamad Farid Adnan Noerhadi Lokman Faradilah Raznie Farah Ayumira Azami Lee Kuan Yu Teacher BM Noor Nadia Russali Puteri Nadia Megat Ahmed Tahwil Gurbaksh Singh Muhammad Fadzli Ang Lay Wen Kalarajan Palanisamy Enny Nooranita Tamahid Hasan Zakaria Noor Alicia Muhammad Rizal ARISTOTLE BERNOULLI DALTON FLEMING NAPOLEON GANDHI CHURCHILL MANDELA PASTEUR FARADAY ZUCKERBERG PICASSO TERESA NIGHTINGALE THATCHER CURIE ELSA 2 TESLA ELSA 2 EDISON PASCAL GRAHAM BELL BILL GATES RENOIR www.sribestari.edu.my School Working Committee and Job Specification 16
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3 24 4 Piccaso 26 4 Faraday 23 Gen. Sc Lab 22 STEM Lab 21 28 3 Curie 29 3 Thatcher 30 3 Nightingale Discipline Dept. 1 Gandhi 32 Tab Lab 34 3 Teresa 35 2 Fleming 36 2 Dalton 12 Surau (P) 10 1 Mandela 11 1 Churchill 37 Surau(L) 39 2 Aristotle 38 2 Bernoulli 27 Exam Department 25 4 Zuckerberg Cocu Dept & Spe, Prog.Dept 20 5 Graham Bell 19 Special Room 18 5 Bill Gates 33 LIBRARY 16 17 ELSA 1 Room 15 5 Renior 14 5 Pascal 13 O 4 Pasteur ffice S/ROOM Boys Toilet Girls Toilet Boys Toilet FIRST FLOOR SECOND FLOOR GROUND FLOOR CLASSROOM LAYOUT YA 2024/2025 Chemistry Lab Biology Lab Concourse PA room RBT room Culinary room 3 ELSA 2 Edison Boys toilet 5 6 1 Napolean 7 Performing Arts Room ELSA 2 Tesla 1 2 Girls Toilet 4 9 8 Girls Toilet School Working Committee and Job Specification www.sribestari.edu.my 18
Dewi Sivasamy (H) Gurbaksh Singh Gurbaksh Singh (H) Sathis Kumar Yakkesan Thiyagu Kathiyaiah Rohaya Jusoh (BM) Rekha Nadarajan (English) Noor Zalika Md Karas (H) Nurul Qurratu Ain Istamal Siti Izura Jamaludin Losheni Khathiravan Faradilah Raznie Lee Kuan Yu Teacher X (BM) Aiin Adha Roslan (H) Hari Rama Krishnan Thanrajoo Farah Ayumira Azami Devaleela Ramayan Nur Atiqah Anwar (H) Vaanisha Balachandran Shamsul Mutaza Abu Bakar (H) Ang Lay Wen Head of School: Puan Dziana Mohd Saleh Deputy Head (Curriculum): En Hari Rama Krishnan Deputy Head (Students Affairs): Mr Liew Wei Luen Nur Atiqah Anwar (H) Noerhadi Lokman Vechitra Lakshmy Hasan Zakaria Raihanah Jamsari Mohamad Baizura Abdullah Thani Liew Wei Luen (H) Wan Ali Saifuddin Mansor Gurbaksh Singh Kalarajan N Palanisamy Enny Nooranita Tamahid (H) Rekha Nadarajan Sitti Rysma Lencio PA SYSTEM Rosli Mat (H) Navin Kumar Vijay Kumar Muhammad Farid Adnan Shamsul Mutaza Abu Bakar (H) Rosli Mat Vechitra Lakshmy Raihanah Jamsari Mohamad (H) Norhaslinna Nordin SPECIAL ROOMS Gan Wenwei (H) Shalini Raman Iva Yee May Yan (ELSA) School Working Committee (Special Duties) 2024/2025 DESK COPIES PROOF READERS SPECIAL EVENTS PROGRAM RINTIS LIBRARIANS BOARD BEYOND CLASSROOM AND PERSONAL DEVELOPMENT FIRE DRILL / MAINTENANCE / SECURITY/ TRAFFIC YEARBOOK EXCURSION SOP ESD (Education for Sustainable Development) SAFETY & SECURITY SOP STAFF MEETING MINUTES www.sribestari.edu.my School Working Committee and Job Specification 19
Melissa Magdelene Ramdass (H) Noor Nadia Russali Thiyagu Kathiyaiah Masayu Shabudin Norhaslinna Nordin (H) Farah Ayumira Azami Muhammad Fadzli Abdul Latiff Siti Aishah Mhd Isa Baizura Abdullah Thani Shaza Aina Md Sabri CANTEEN Baizura Abdullah Thani (H) Siti Aishah Mhd Isa Wan Ali Saifuddin Mansor Teacher Y (music) Noor Nadia Russali (H) Puteri Nadia Megat Ahmed Tahwil Navin Kumar Vijay Kumar Lee Kuan Yu Shaza Aina Md Sabri (ELSA) Puteri Nadia Megat Ahmad Tahwil (H) Muhammad Fadzli Abdul Latiff Noor Zalika Md Karas Vaanisha Balachandran Exam Department (H) Cambridge Unit Rodziah Mohd Safri Shalini Raman Prefects Board Devaleela Ramayan (H) Ang Lay Wen Vaanisha Balachandran Iva Yee May Yan Teacher X (BM) Dziana Mohd Saleh Hari Rama Krishnan Liew Wei Luen Shamsul Mutaza Abu Bakar Rohaya Jusoh Nurul Qurratu Ain (H) Melissa Magdelene Ramdass Sitti Rysma Lencio Iva Yee May Yan Rosli Mat (H) Muhammad Fadzli Abdul Latiff Muhammad Farid Adnan Siti Aishah Mhd Isa EXCHANGE PROGRAMME PANTRY/STAFFROOM CLEANLINESS & BEAUTIFICATION CLEANLINESS & BEAUTIFICATION / CONCOURSE STAGE BACKDROP SOCIAL MEDIA/ PHOTOGRAPHERS/VIDEOGRAPHERS NEWSLETTER URBAN FARMING REPORT CARD DAY DISCIPLINE BOARD PASTORAL CARE / IMMUNIZATION / FIRST AID School Working Committee and Job Specification 20
www.sribestari.edu.my School Working Committee and Job Specification 21
www.sribestari.edu.my WEEKLY DUTY TEACHERS School Working Committee and Job Specification 22
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Duties Specification Deputy Head of School: Curriculum Deputy Head of School: Students’ Affairs School Administration – All Heads of Department 1. 2. 3. 4. 5. 6. 7. 8. 9. 1. Front office. 2. Answering telephone calls. 3. Supervising the usage of photostat machine. 4. Supervising and guiding class teachers in preparing the class registers. 5. Submitting reports to HOS (Head of School) on monthly basis 6. Entertaining potential parents, visitors and guests. 7. Helping Head of School from time to time or when need arises 8. Entertaining collection of certificates (SPM), leaving certificates, red files and others 9. Supervising students going home early 10. Helping HOS to interview potential students as and when need arises 11. Supervising duty teachers and parents for students who need to be taken to clinic/hospital Assisting HOS on matters pertaining to students’ administration – students leaving early, students going to clinic, students drop subjects etc. Handling matters pertaining to students’ enrolment and exit i.e checklists forms, placement tests, compiling PBS/relevant documents from form teachers Handling of public exam certs - leaving certs, testimonials, SPM Reporting to HOS on matters pertaining to students’ discipline, Co-Curricular, library programmes, activities, achievements etc on monthly basis Assisting HOS during assemblies and trainings Supervising the Heads of Departments and all committee heads under your care Checking of class registers daily (SMIS) and at the end of every month and email a copy of headcount to account and marketing Supervising all visits: in-bound and out-bound Print a copy of monthly register for all classes and pass to account on 2nd of the following month. 1. Checking lesson plan online and make report to HOS 2. Reporting to HOS on curriculum development, programmes, examinations, activities, achievements etc on monthly basis 3. Assisting HOS on matters pertaining to school administration 4. Assisting HOS during assemblies and trainings 5. Supervising the Heads of Departments and committee heads under your care 6. Assisting HOS for classroom observations and students’ evaluation on teachers 7. Supervising new teachers and teachers who are leaving – exit/entry checklist form 8. Assisting HOS on payment for foreign language teachers’ salary 9. Supervising the replacement class of teachers for MCs, or any other related leaves. 10. Assisting HOS on any other related matters as and when necessary (especially in the absence of HOS) Duties Specification 24
1. 2. 3. 4. 5. 6. To assist the HOD in all matters related to the department Planning and managing the Leadership camp for the Prefectorial Board To monitor the Prefectorial Board Planning and managing the Hi-Tea event Planning and managing the installation of prefectorial board Reporting to HOD on prefectorial board on monthly basis 10. Supervising Orientation Day/Week for new students 11. Placement Test – supervise Marketing Dept for exam venue and invigilation, liaising with other HODs for interview session, collecting and distributing exam papers to teachers concerned, collating marks and submit to HOS before submitting to Marketing. 12. Assisting HOS on placement test – checking, interview and reporting of results 13. Assisting HOS on any other related matters as and when necessary 1. Reporting to DHOS (Deputy Head of School - Curriculum) monthly on curriculum development, programmes, examinations, activities, achievements etc on monthly basis 2. Supervising the subject panels - observe panel meetings, inhouse trainings, staff development 3. Assisting DHOS for classroom observations and student’s evaluation on teachers 4. Assisting DHOS to check lesson plan files weekly 5. Checking of students’ work ie exercise/workbooks etc twice a year with the help of panel heads. 6. Prepare allocation of teachers and subjects accordingly. 7. To allocate the form teachers and assistant form teachers of each class. 8. Provide name list of teachers and the subject taught to IT department for lesson plan. 9. Supervise the Science Lab especially for SPM Practical Examination (Science, Maths & Voc.) 10. Execute Digital Learning (once a month) for each subject panel 11. Assisting HOS on any other related matters as and when necessary Assistant Head of Arts & Social Science Dept / Head of Science, Maths & Vocational Dept 1. Supervise and monitor teacher’s personal file 2. Supervise and monitor book checking at least twice a year 3. Guide and conduct Digital Learning (once a month) for each subject panel 4. To assist the HOD in all matters related to the department as and when necessary 1. Working closely with the Counseling Department 2. Maintaining and supervising the students’ discipline at all times. 3. Enforcement of the school discipline based on the Merit & Demerit, Penalty System policy. 4. Supervising class teachers in the enforcement of the Merit/Demerit System in the classroom. 5. Checking and updating students’ penalty points. 6. Assisting the class teachers during meetings with parents of the problematic students based on the Demerit/ Merit System. 7. Reporting to DHOS (Students’ Affair) on students’ discipline on monthly basis 8. Prepare and issue discipline report for students leaving school 9. Supervise and monitor the Prefectorial Board 10. Prepare and update the school rules book (Buku Peraturan Sekolah) 11. Assisting HOS on any other related matters as and when necessary Head of Discipline Department Assistant Head of Discipline (Prefectorial Board Teacher Advisor) Head of Arts & Social Science Dept / Head of Science, Maths & Vocational Dept Duties Specification 25
Assistant Head of Discipline Head of Examination Department Head of Co-Curriculum Department 1. To assist the HOD in all matters related to the department 2. Updating and reporting to HOD on the students’ penalty points 3. To remind the Class Teachers to update the Merit & Demerit on monthly basis 4. To manage the monthly monitoring book 1. Planning and supervising all Co-Curricular activities. 2. Ensuring all societies/club/activities are well planned and organised. 3. Planning and managing the Annual Sports/ Annual Road Run/Standard Sports and Early Sports Events. 4. Supervising the Teacher-Advisor of the societies/clubs/games in the running of their weekly activities. 5. Ensuring all students are registered for a sports house, society/ club and games and uniform body 6. Managing the school’s athletic teams and other school teams during their participation in the MSSD/MSSM tournaments. 7. Reporting to DHOS (Students’ Affairs) on co- curriculum development, programmes, and activities, achievements etc on monthly basis 8. Managing Extra Co-curricular Activities such as Harimau Bestari, NJAC, and others 9. Assisting HOS on any other related matters as and when necessary Assistant Head of Co-curriculum Department 1. To monitor the Week A and Week B Co-Curricular activities. 2. To assist with sports activities 3. To supervise and monitor PAJSK report 4. To assist the HOD in all matters related to the department as and when necessary 1. Managing all aspects of the internal and external examinations held in the secondary school. 2. Supervising the running of international examination in the school. 3. Providing all teachers with the internal and public examination timetables (SPM). 4. Ensuring the administration and the running of the internal, external and PBD are carried out according to standard procedures. 5. Managing the refreshment and corporate gifts for the invigilators during the public examinations (SPM) 6. Preparing the analyses of the results of the public examination (SPM) and also internal Examinations and conduct post mortem. 7. Managing the PBS room and Report Card session. 8. Managing the printing of the examination papers for all subjects. 9. Preparing the analyses of the results of the internal examination. 10. Reporting to DHOS (Curriculum) on examination development, programmes, activities, achievements etc on monthly basis 11. Coordinating classes to prepare students for NSW examinations 12. Assisting HOS on any other related matters as and when necessary Assistant Head of Examination Department 1. To assist HOD of Examination Department on any related matters as and when necessary. Duties Specification 26
27 Head of Resources & Documentation Head of ELSA (Education and Learning Support Academy) Department 1. Reporting to HOS on daily events, participation, courses, trainings etc on monthly basis 1. Conduct an assessment for potential students provided by the Marketing Department. 2. Manage inquiries and meet potential parents. 3. Managing on matters pertaining Special Needs – filing system include submission of Scheme of work, teacher’s individual file, student’s individual / assessment file etc. 4. Allocate subjects and number of lessons of ELSA teachers for timetable and submit to the Timetable and Scheduling Department and IT Department for lesson plan in ASIS 5. Assisting HOS for classroom observations 6. Checking online lesson plan for ELSA teachers. 7. Reporting to Head of School on submission of lesson plan, daily events, participation, courses, trainings etc on monthly basis 8. Managing printing and checking of the examination papers for all ELSA subjects. 9. Liaising with Elsa Dept in Primary and Kindergarten. Assistant Head of ELSA Department 1. Conduct an assessment for potential students provided by the Marketing Department. 2. Manage inquiries and meet potential parents. 3. Planning and organizing suitable activities for Elsa students 4. Supervising and managing ELSA Classroom – furniture, teaching aids etc 5. Assisting Head of ELSA in liaising with Elsa Dept in Primary and Kindy, when necessary 6. Write meeting minutes of ELSA department 7. Assisting the Head of ELSA on the printing of the examination paper for ELSA subjects. 1. Managing all aspects of the internal and external Cambridge examinations held in the secondary school. 2. Supervising the running of all Cambridge examination in the school. 3. Providing all teachers with all materials related to Cambridge exams – time table, resources etc 4. Ensuring the administration and the running of the Checkpoint 2 and IGCSE are carried out according to standard procedures. 5. Preparing the analyses of the results of the Cambridge examinations. 6. Managing Report Card session for meeting parents and distribution of results. 7. Managing the printing of the examination papers for all Cambridge subjects. 8. Planning of Cambridge related courses for teachers for subject enhancement 9. Monthly reporting to HOS 10. Liaising with SBIS or any other exam centres for exam registration, invigilation, results and certificates 11. Promoting Checkpoints and IGCSE to potential students/parents 12. Preparing payment for Cambridge extra classes 13. Assisting HOS on any other related matters as and when necessary 2. Working closely with the Secondary teachers to ensure consistency of documentation practice in the secondary section. 3. Working closely with the Secondary teachers to received reports and any documentation regarding the meetings, memo and minutes. 4. Working closely with the Editorial Board (Yearbook Committee) and the Newsletter Committee to help them to received reports every month. Head of Cambridge Programme Duties Specification
28 5. Focus on developing and maintaining efficient record-keeping systems that enable fast and easy access to needed information. 6. Controlling access to documents. 7. Organizing an archiving system, retrieving documents upon request and outlining a long-term storage strategy. 8. Ensuring documentation integrity. 9. To always make sure all the reports are well kept and organised in the Bestnet (school storage/archive) 10. Preparing yearly Teacher’s Handbook and Student’s Handbook. 11. Assisting HOS on any other related matters as and when necessary. Head of Counseling Department Assistant Head of Resources & Documentation (Library) 1. Coordinating librarians on daily duties, special duties, roll calls, special talk or briefings 2. Manage the good discipline and academic performances at all times 3. Supervising the welfare of librarians 4. Conduct special projects ie charity drive etc 5. Supervising and managing annual hi tea, probation periods, selection of new librarians and Installation ceremony 6. Managing the purchase of new books/materials in the library 1. Working closely with the Discipline Department 2. Providing counseling and guidance services to students, teachers and parents. 3. Providing development programmes for teachers 4. Providing career guidance to the students. 5. Administering certain personality tests to students. 6. Planning and managing awareness programmes for students/parents/teachers. 7. Planning and managing activities for self-development to the students. 8. Working with class teachers/ subject teachers in supervising the academic performance of the students. 9. Providing consultation services to teachers/parents/students. 10. Providing emotional support for those in need. 11. Reporting to DHoS (Deputy Head of School) on counseling development, programmes, activities, achievements etc on monthly basis 12. Assisting HoS during assemblies and trainings 13. Coordinating Career Info Day / Edu FAir 14. Monitoring students’ psychometric assessment (PBS) 15. Assisting HOS with students promotion to Form 4 and Orientation week for Form1 and new students 16. Assisting HoS on any other related matters as and when necessary 17. Liasing with discipline dept on matters pertaining to students’ discipline Assistant Head of Counselling Department 1. To assist the HOD in all matters related to the department Duties Specification
29 Year-Book Newsletter Head & Assistant Head of Timetabling and Scheduling Head of Additional Supporting Programmes of Excellence 1. 2. 3. 4. 5. 6. 7. 8. 9. 1. 2. 3. 4. Planning and managing the publication of E-Book and Yearbook. Supervising and assisting the Students’ Committee in the production of the Year-Book. Coordinating the purchase, advertisement and the distribution of Year-Book Coordinating the sale of the Year-book to students 1. Planning and managing all the programmes under the department : IBSE, IEP, STEM and any other programmes inroduced by school management. 2. Working closely with the Programme Coordinator. 3. 1. Preparing and managing the publication of the Newsletter (at least 4 publications a year). 2. Communicating with all Subject Panels/Heads of Units/Heads of Departments for materials of the Newsletter. 3. Recording and documenting all the school’s activities throughout the year. 4. Creating, preparing and organising the activities’ folders/ albums for future reference. 5. Assisting the Year Book Committee in providing materials for the yearbook. 6. Working with the primary and administration staff in the publication of the newsletter. Develop and maintain an annual academic timetable that aligns with the school's curriculum and meets the needs of the departments. Anticipate and address potential scheduling conflicts, ensuring a balanced distribution of classes. Work closely with facilities management to optimize the use of classrooms, laboratories, and other educational spaces. Manage and update the school's scheduling software to enhance efficiency and accuracy in timetable creation. Communicate regularly with the curriculum department to gather input on scheduling preferences and constraints. Evaluate the effectiveness of the current scheduling processes and identify opportunities for improvement. Prepare relief classes and monthly relief payments. Prepare extra class timetables and coordinate extra classes and extra coaching. Monitor weekly duty teachers through the Heads of Weekly Duty Teachers. Reporting to HOS on monthly events, participations from teachers, courses, training, programme by the school, school activities, students achievements in the department. 4. Assisting HOS on any other related matters as and when necessary Assistant Head of Additional Supporting Programmes of Excellence 1. To assist the HOD in all matters related to the department Duties Specification
Canteen Special Events Secretary – Staff Meeting 1. 2. Planning and organising all seasonal celebrations at school level. Planning and managing special events assigned by the school management. 1. Organising periodical checking of the cleanliness of the food in prepared in the canteen. 2. Organising a periodical checking of the types of food and prices prepared by the canteen operators. 3. Checking canteen monitoring book on daily basis 4. Updating canteen operator on no of students / events / school holidays /planner 5. Attending canteen committee meeting 30 Security, Maintenance & Traffic Cleanliness & Beautification & Backdrop update 1. Receiving and reporting all damages of school properties to the administration office. 2. Recording and reporting of all damages of the school premises (structure/electrical/water) 3. Supervising and controlling the usage of the air conditioner units in classrooms and the special rooms. 4. Planning and organising the ‘fire drill’ training at least twice a year. 5. Brief students/teachers before fire drill exercise at least once a year 6. Supervising the security level of the students in the school compound. 7. Ensuring that all damages reported are given immediate action by the maintenance staff. 8. Ensuring all the required forms for damage reports always available. 9. Assisting the traffic flow during arrival and dismissal. 1. Preparing the weekly checking of classrooms book for the new year 2. Supervising the cleanliness of the school compound by working closely with the school cleaners. 3. Planning and organising various activities to enhance the cleanliness of the school compound, toilets and classrooms. 4. Establishing the students’ committee in supervising the cleanliness of the school toilets. 5. Working closely with the societies/clubs/units in updating their notice boards at least every two months. 6. Ensuring information of school events and activities are put up on the backdrop of the stage. 7. Upgrading the beautification of the corridors and concourse. 8. Updating the stage backdrop from time to time 9. Preparing certificate and plaque for announcements of weekly class cleanliness campaign 1. Organising and preparing the meeting room for staff meetings. 2. Organising and maintaining the secretary files of the meeting. 3. Taking minutes of the staff meetings and distributing the minutes to all attendees a week after the meeting. Duties Specification
31 P.A System Desk Copies 1. Providing desk copies for teachers before academic year. 2. Liaising with the school supplier of books in getting the suitable/proper desk copies. 3. Maintaining and organising the desk shelves for desk copies. 4. Assisting the subject teachers in the ordering of the latest books/required books in the market. 5. Discard old books/reference as and when necessary 6. Supervising on desk copies for new teachers or those who are going to leave Social Media and Resident Photograpers / Videographers Pastoral Care/ Immunization / First Aid 1. 2. 3. 4. 5. Coordinating with the Health Dept on vaccinations for students yearly. Collecting fund for teachers’/students’ welfare – death/marriage/new born etc Coordinating farewell get together for teachers or students Coordinating any other services when need arises Updating all First Aid boxes in the Secondary school 1. Managing and updating the school’s social media with the approval of HOS. 2. Taking videos and photographs for all school events (formal or informal). 3. Preparing videos for the school’s social media (Youtube/Facebook/Instragram and other social medias) for marketing purposes. 4. Coordinating with Newsletter and Year-book committee for photographs/videos Proof Readers 1. To proofread all official letters, memo’s, documents before being mailed / circulated / published /posts to parents, authorities or to any specific individual. 2. Coordinating with Head of documentation , Newsletter and E-book for report updates 1. Managing and supervising the working team of students in the handling of the P.A System equipment. 2. Managing and setting the P.A System for every function held in the school premises as required. 3. Ensuring that all the P.A System equipment functions well during all events. 4. Managing the PA room to be clean, tidy and not misused by any students/teachers Duties Specification
32 Special Rooms 1. Keeping record of special rooms usage by teachers 2. Managing the tidiness and cleanliness and beautification of all rooms 3. Keeping stock checks of all rooms Excursion SOP 1. Checking all excursion proposals submitted by teachers 2. Advising and coordinating proposed excursion in terms of budget, duration, purposes, risks etc Pantry / Staffroom Cleanliness & Beautification 1. Supervising the cleanliness of the staffroom and the pantry by working closely with the school cleaners. 2. Planning and organising various activities to enhance the cleanliness and the beautification of the staffroom and the pantry. 3. Buying pantry items on monthly basis Forms Coordinator 1. Coordinating any matters pertaining to students of that form 2. Liaising with all subject teachers for any problems pertaining to students’ academic performance, attitude, beyond classroom camps etc 3. Keeping a record of all related matters pertaining to students’ welfare *All job scope is under the discretion of the Head of School and subject to change from time to time Duties Specification
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