By-Laws
Association of Florida Colleges
Chipola College Chapter
Section C: Fund Raising Committee:
1. The Chapter President shall annually appoint a Fund Raising Committee
consisting of not less than two (2) chapter members.
2. The Fund Raising Committee shall coordinate the Chapter's fund-raising activities
and shall encourage the membership to participate in said activities.
Section D: Social Committee:
1. The Chapter President shall annually appoint a Social Committee consisting of not
less than two (2) chapter members.
2. The Social Committee shall organize no less than four (4) social events annually, per
Chapter of the Year Award guidelines.
Section E: Website Committee:
1. The Chapter President shall annually appoint a Website Committee consisting of not
less than two (2) chapter members.
2. The Website Committee shall be responsible for maintaining the chapter website,
Facebook and Twitter accounts.
Section F: Scholarship Committee:
1. The Chapter President shall annually appoint a Scholarship Committee consisting of
not less than two (2) chapter members.
2. The Scholarship Committee shall be responsible for soliciting scholarship
applications, screening the applications to determine if requirements have been met,
notifying and awarding scholarships to recipients, and notifying appropriate
departments of recipients’ awards.
6
By-Laws
Association of Florida Colleges
Chipola College Chapter
Section G: Concessions Committee:
1. The Chapter President shall annually appoint a Concessions Committee consisting of
not less than two (2) chapter members.
2. The Concessions Committee shall be responsible for soliciting volunteers to work in
concession stands for the college athletic teams and maintaining all supplies for those
stands.
Section H: Audit Committee:
1. The Chapter President shall annually appoint an Audit Committee consisting of not
less than two (2) chapter members.
2. The duty of this committee shall be to audit the Treasurer's accounts at the close of
the fiscal year and report at the next annual meeting.
Section I: Community Service Committee:
1. The Chapter President shall annually appoint a Community Service Committee
consisting of not less than two (2) chapter members.
2. The Community Service Committee shall be responsible for identifying and soliciting
volunteers to participate in community service activities in the area.
Section J: Luncheons Committee:
1. The Chapter President shall annually appoint a Luncheons Committee consisting of
not less than two (2) chapter members.
2. The Luncheons Committee shall be responsible for hosting the annual Back-to-
School luncheon. The Committee shall assist in decorating for any other luncheon in
which the chapter participates (i.e., Retirement Luncheon, Christmas Breakfast, etc.).
7
By-Laws
Association of Florida Colleges
Chipola College Chapter
Section K: Membership Committee:
1. The Chapter President shall annually appoint a Membership Committee consisting of
not less than two (2) chapter members.
2. The Membership Committee shall be responsible for organizing and coordinating
the chapter's membership campaign and providing a current listing of all AFC
members of the Chipola College Chapter.
Section L: Legislative Committee:
1. The Chapter President shall annually appoint a Legislative Committee consisting of
not less than two (2) chapter members.
2. The Legislative Committee shall :
a. Provide a communication link with the AFC Chapter membership on all
matters pertaining to legislation affecting the college.
b. Disseminate all pertinent legislative information to the membership.
c. Serve as the official chapter spokesman to the State Legislators representing
the college.
d. Coordinate any Chapter activities concerned with informing the delegation
about legislation affecting the college.
e. Serve on the regional legislative committee.
f. Be a voting member of the Executive Board.
Section M: Publications Committee:
1. The Chapter President shall annually appoint a Publications Committee consisting of
not less than two (2) chapter members.
2. The Publications Committee shall send a copy of press releases to the AFC Office for
distribution in AFC publications.
Section N: Other
Such other committees, standing or special, shall be appointed by the Chapter President as the
Chapter or Executive Board shall deem necessary to carry on the work of the Chapter. The
Chapter President shall be ex-officio member of all committees except the Nomination
Committee.
8
By-Laws
Association of Florida Colleges
Chipola College Chapter
ARTICLE VII: SELECTION OF VOTING DELEGATES TO THE ASSEMBLY OF
DELEGATES AND COMMISSION REPRESENTATIVES
Section A:
Selection of voting delegates to the Assembly of Delegates and voting representatives to each
commission shall be held at least one month prior to the annual Assembly of Delegates. Voting
delegates shall be selected from Chapter members who have actively participated in chapter
activities during the preceding twelve month period.
Section B:
Elections shall be conducted according to the State AFC Bylaws, Article IV: Assembly of
Delegates, Section I: Membership and Article VIII: Commissions, Section II: Determination of
Voting Delegates and Commission Officers.
Section C:
The Chapter travel policy shall be consistent with the college travel policy #6HX-5.200 in the
college policy manual. Any AFC member designated to attend an official AFC meeting must
first submit an "Application for Leave of Absence" form and request travel funds from the
college President.
To request AFC funds, the AFC member shall submit a copy of the "Application for Leave of
Absence" form to the Chapter President or his/her designee for Executive Committee decision.
Section D:
AFC travel funds shall be expended only for members who are active participants in the
activities of the Chapter.
9
By-Laws
Association of Florida Colleges
Chipola College Chapter
ARTICLE VIII: PARLIMENTARY AUTHORITY
The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall
govern the Chapter in all cases to which they are applicable and in which they are not
inconsistent with these Bylaws and any special rules of order the Chapter may adopt.
ARTICLE IX: AMENDMENT OF BYLAWS
These Bylaws can be amended at any regular meeting of the Chapter by a two-thirds vote of the
members present, provided that the proposed amendment has been submitted to the membership
at least fourteen (14) days prior to a regular meeting.
Revised: August 2019
10
AFC Executive Board Minutes
August, 14, 2019
Page 3
Professional Development – It was agreed to host a Faculty Workshop entitled, A Day
of Objectives, Assessments, and Accessibility. This voluntary workshop would be held
on Friday, October 11. Faculty would meet and work on their courses either individually
or in workgroups/teams. AFC would sponsor the workshop and provide snacks and
lunch. Faculty would be required to register to attend.
Dennis Everett suggested AFC sponsor some of the security training sessions which will
be held during the Spring semester.
Membership
Matt White has been working with the AFC state office to update our membership roster.
The membership committee will compare the roster to our new employee list to find out
who is a member, who isn’t a member, who qualifies for a first year paid membership,
who is past their first year and needs to join. Evelyn Ward will be sending a letter
encouraging non-members to join, plus Dr. Clemmons agreed to send out a letter of
encouragement, if necessary. After the letter campaign, non-members will be assigned to
department “captains” for a personal grassroots campaign to enroll new members.
Matt also reported yearly dues are going to be $50 per year for everyone, instead of the
tier system used previously. Current members will be grandfathered at their current rate.
Evelyn Ward stated that she would like for the chapter to get their lifetime memberships
updated as that has been neglected for the past few years.
Bylaws
The current Chapter Bylaws were approved with no corrections or changes.
Next Meeting
The next meeting will be the Fall General Meeting on September 9 at 3:00 pm in Jackson Hall
(tentatively).
Adjournment
A motion and second was made to adjourn the meeting (Matt White and Dennis Everett).
Meeting adjourned at 2:30 pm.
DATE: AUGUST 31, 2020
TO: EVELYN WARD, AFC PRESIDENT 2018-2019
2019-2020
FROM: AUDIT COMMITTEE: SHEILA MERCER
SHANDA O’BRYAN
RE: ANNUAL AUDIT OF AFC BANK ACCOUNTS 2018-2019
We have completed the audit of the Jackson County Teachers Credit Union and
Regions Bank Accounts for the period July 1, 2018 through June 30, 2019.
Treasurer’s Report, Bank Statements, Check Registers and backup FY 2018-2019 were
received by the Audit Committee on February 7, 2020.
Jackson County Teachers Credit Union statement reconciliation for June 2019 shows
an outstanding check for $2725.80, ck#1066, to AFC for membership fees(Oct-May).
This check ($2725.80) is actually check #1073, dated 10/28/19 to AFC, therefore this
check cannot be shown as outstanding for June, when it was written the following
October. Check #1066 was written on 7/22/19, payable to AFC(Leroy Collins Award)
for $250.00. We are certifying the balance shown below, discounting the check written
in October in the next Fiscal Year.
We have certified the account balances of both banks as follows:
AFC - Jackson County Teachers Credit Union : 6/30/19 $ 5,731.86
AFC - Regions Bank: 6/30/19 $ 10,338.89
Should you have any questions, please contact us.
cc: Matt White
CHIPOLA CHAPTER
AFC
3094 Indian Circle Marianna, Florida 32446-2053, 850-526-2761
www.chipola.edu
AFC EXECUTIVE BOARD MEETING AGENDA
August 14, 2019 – 1 p.m.
President: Luncheons:
Evelyn Ward Kelly Lanier, Kristie Mosley & Vikki Milton
Secretary: Membership:
TBD Paige Vanderwerf & Nancy Chabot
Treasurer: Professional Development:
TBD Terolyn Lay, Stephanie Ward & Amanda Clark
Legislative Chair: Publications/Social Media/Website:
Dr. Sarah Clemmons Jennifer White & Glenda Bethel
Concessions: Scholarship:
Evelyn Ward & Lillie Hamil Dennis Everett and TBD
Community Service: Social:
Rachel West & MacKenzie Johnson Angie White and TBD
Audit: Fundraising:
Sheila Mercer & Shanda O’Bryan Leigh Whittington, Clint Howell and TBD
President Elect: AFC State President Elect:
TBD Matt White
1. Call to Order
2. Positions Needing to be Filled
3. Treasurer’s Report – Matt White
4. Old Business
Fall 2019 Scholarship Report – Dennis Everett
5. Calendar Building
Annual Conference – November 6 – 8 – Innisbrook Resort, Palm Harbor, FL
Region Duties: Ticket Takers and Decorations/Table Setup + Anything Matt Needs
Community Service Project and Silent Auction Item (Gift Card Basket?)
Hotel Reservations must be made by Oct. 4. If you are interested in going you need
your supervisor’s permission. Complete a leave form, complete the online
registration form at www.myafchome.org (choose invoice me for payment) and an
invoice will be emailed to you. Forward the invoice to me. Make your own hotel
reservations. There are two bedroom suites available that are cheaper than
individual rooms.
Luncheons and Socials
Back to School Luncheon – Mon, Aug 12
Christmas Goodies – Mon – Wed, Dec 9 – 10 – 11
Christmas Breakfast – Wed, Dec 11
Community Service
Back to School Food Drive – Mon, Aug 12
Annual Conference Community Service Project – Oct 28 – Nov 5
Christmas Breakfast Food Drive – Wed., Dec 11
Fundraising
Christmas Gift Wrapping – Mon – Wed, Dec 9 – 10 – 11
Christmas Dessert Auction – Wed, Dec 11
NPF Ticket Raffle (Fair in Nov 1 – 10) Social to announce winner?
Fall Auction? Other ideas?
Professional Development
Faculty Workshop – A Day of Objectives, Assessments, and Accessibility
A Friday workday (completely voluntary) for faculty to meet and work on their
courses either individually or in workgroups/teams. AFC will sponsor and provide
snacks and lunch. Date?
Membership
Matt has worked with AFC state office to update our membership roster.
Compare roster to our new employee list.
Who is a member?
Who is not a member?
Who qualifies for a first year paid membership? (Letter from Nancy)
Who is past their first year and needs to join? (Letter from Evelyn)
Next step: Possible letter from Dr. Clemmons
Next step: Assign non-members to department “captains” for a personal grassroots
campaign to enroll new members.
*Goal this year: To update our lifetime status of our retirees.
6. Bylaws Approval
7. Next Meeting? When is the best time to meet? Location?
8. Adjournment
CHIPOLA CHAPTER
AFC
3094 Indian Circle, Marianna, Florida 32446-2053, 850-526-2761
www.chipola.edu
AFC EXECUTIVE BOARD MEETING MINUTES
August 14, 2019 – 1:00 p.m.
Members Present:
Evelyn Ward Dennis Everett
Rachel West Paige Vanderwerf
Terolyn Lay Stephanie Ward
MacKenzie Johnson Matt White
Vikki Milton Kristie Mosley
Lillie Hamil Pat Barfield
The AFC Executive Board met for an organizational meeting on Wednesday, August 14, 2019 at
1:00 pm in Building Z, Room 106. President Evelyn Ward called the meeting to order and
thanked everyone for attending.
Open Positions. Several positions are open on the Executive Board at this time. Pat Barfield has
agreed to be the Chapter Secretary. It was decided to combine the Luncheon and Social
Committees giving that committee four co-chairs – Vikki Milton, Kristie Mosley, Kelly Lanier,
and Angie White. Positions still open are: President-Elect, Fundraising, and Scholarships.
Treasurer’s Report
Matt White reported that the balances are: Regions account - $2,500; Credit Union - $2,600.
Old Business
Dennis Everett reported that nine students received scholarships in the amount of $1,140 or
$570- per semester. He noted that two of the scholarship recipients will not be full-time students
this year, therefore they cannot receive funds from AFC. Discussion ensued concerning
disbursing those funds among the remaining recipients or leaving them to roll over to next
semester. A motion was made and seconded to roll the money back into the scholarship account
for next semester. Vote taken; motion passed.
Calendar Building
Annual Conference – November 6 – 8 – President Ward encouraged everyone to decide
soon concerning attending this conference. We would like to have a good showing since
Matt White is the incoming State President. Check w/supervisors, do a leave form,
complete registration at www.myafchome.org (choose “invoice me” for payment and an
invoice will be emailed to you).
When you receive the invoice from AFC, forward it to Evelyn. Be sure to reserve your
room prior to October 4. A question was raised about taking a college van to Innisbrook
and Evelyn said that would be a possibility if enough people are interested.
AFC Executive Board Minutes
August, 14, 2019
Page 2
Region Duties: Our duties this year are ticket takers and decorations/table setup, plus
anything Matt needs. We will also participate in the conference community service
project, which Rachel West and MacKenzie Johnson will be coordinating. It was
unanimously decided that our Silent Auction donation would be a Gift Card Basket again.
Please drop off a gift card or cash to Evelyn Ward or Pat Barfield.
Evelyn Ward will be sending letters to our retirees asking if they would like to attend the
Annual Meeting in Innsbrook. The Board will vote on how to support the retiree’s
attendance. In the past they have paid registration and $100 stipend to be given to one
retiree.
Luncheons and Socials – the Back to School Luncheon was a success. Dr. Clemmons
was very pleased. Thank you to everyone who helped.
th
Fall General Meeting will be held Monday, September 9 at 3:00 pm in Jackson Hall if
available.
We may host a fall social in conjunction with the National Peanut Festival ticket raffle.
We will be doing Christmas Goodies again this year Monday thru Wednesday, Dec 9 –
10 – 11.
The Christmas Breakfast will be held Wednesday, December 11.
Community Service – The Back to School Food Drive yielded 102 lbs of food and $242.
Rachel West stated we would do this again at the Christmas breakfast on December 11.
We will also participate in the state conference community service project.
Fundraising
There was a discussion concerning doing gift-wrapping again. The consensus was
against it because it was quite a bit of work for little money. This subject will be
revisited by the Fundraising Committee and they will make a report at the next meeting.
A Christmas Dessert Auction was discussed and all present agreed it was successful last
year and that would be a good project to do this year.
Rachel West suggested the National Peanut Festival raffle be held again this year. It was
successful last year and everyone agreed we should continue with it. The NFP will run
from November 1 – 10.
The Fundraising Committee will report at the next meeting any other plans for the Fall
semester.
AFC Executive Board Minutes
August, 14, 2019
Page 3
Professional Development – It was agreed to host a Faculty Workshop entitled, A Day
of Objectives, Assessments, and Accessibility. This voluntary workshop would be held
on Friday, October 11. Faculty would meet and work on their courses either individually
or in workgroups/teams. AFC would sponsor the workshop and provide snacks and
lunch. Faculty would be required to register to attend.
Dennis Everett suggested AFC sponsor some of the security training sessions which will
be held during the Spring semester.
Membership
Matt White has been working with the AFC state office to update our membership roster.
The membership committee will compare the roster to our new employee list to find out
who is a member, who isn’t a member, who qualifies for a first year paid membership,
who is past their first year and needs to join. Evelyn Ward will be sending a letter
encouraging non-members to join, plus Dr. Clemmons agreed to send out a letter of
encouragement, if necessary. After the letter campaign, non-members will be assigned to
department “captains” for a personal grassroots campaign to enroll new members.
Matt also reported yearly dues are going to be $50 per year for everyone, instead of the
tier system used previously. Current members will be grandfathered at their current rate.
Evelyn Ward stated that she would like for the chapter to get their lifetime memberships
updated as that has been neglected for the past few years.
Bylaws
The current Chapter Bylaws were approved with no corrections or changes.
Next Meeting
The next meeting will be the Fall General Meeting on September 9 at 3:00 pm in Jackson Hall
(tentatively).
Adjournment
A motion and second was made to adjourn the meeting (Matt White and Dennis Everett).
Meeting adjourned at 2:30 pm.
CHIPOLA CHAPTER
AFC
3094 Indian Circle Marianna, Florida 32446-2053, 850-526-2761
www.chipola.edu
EXECUTIVE BOARD MEETING
September 9, 2019 – 1:45 p.m., Jackson Hall, Bldg. Z
AGENDA
President: Social / Luncheons: Concessions:
Evelyn Ward Kelly Lanier, Vikki Milton, Kristie Mosley, & Angie White Evelyn Ward & Lillie Hamil
Secretary: Professional Development: Community Service:
Pat Barfield Terolyn Lay, Stephanie Ward & Amanda Clark Rachel West & MacKenzie Johnson
Treasurer: Fundraising: Audit:
Matt White Leigh Whittington, Clint Howell and TBD Sheila Mercer & Shanda O’Bryan
President Elect: Publications/Social Media/Website: Membership:
Amanda Clark Jennifer White & Glenda Bethel Paige Vanderwerf & Nancy Chabot
Legislative Chair: Scholarship: AFC State President Elect:
Dr. Sarah Clemmons Dennis Everett and Kurt McInnis Matt White
Call to Order
Annual Conference – November 6 – 8 – Innisbrook Resort, Palm Harbor, FL
Region Duties: Friday Brunch Setup + Anything Matt Needs
Community Service Project and Silent Auction Item (Gift Card Basket)
Attending: Matt White Terolyn Lay
Jennifer White Vikki Milton
Evelyn Ward Dr. Clemmons
Rachel West Retiree: Pat Barfield
Retiree: Pat Barfield. Chapter will pay her registration and $100 toward travel expenses.
UPDATE: Executive Board Positions Needing to be Filled: Scholarship and Fundraising
FALL AFC CALENDAR
AUGUST
12 Back to School Luncheon and Food Drive (collected 102 lbs and $242)
SEPTEMBER
9 Fall General Membership Meeting and Social – 3 p.m., Jackson Hall, Bldg Z
9 Kickoff NPF Mega Passes Raffle – Win 4 Passes ($100 value) – Tickets: $5!
OCTOBER
11 Professional Development Faculty Workday – 9 a.m. – 2 p.m., Bldg Z
NEW 30 Fall Social: Peanut Boil and Cornhole – 2 p.m., Staff Lounge, Bldg A
30 Drawing for the winner of the NPF Mega Passes Raffle
28-Nov 5 Annual Conference Community Service Project
NOVEMBER
1-2 Concessions Help Wanted: Milton Johnson Classic
6-8 AFC Annual Conference, Innisbrook, Palm Harbor, FL
8-9 Concessions Help Wanted: Panhandle Classic
DECEMBER
6-7 Concessions Help Wanted: Men’s Classic
9-10-11 Christmas Goodies in the Staff Lounge, Building A
11 Christmas Breakfast / Christmas Food Drive / Dessert Auction! – Cafeteria
CHIPOLA CHAPTER
AFC
3094 Indian Circle, Marianna, Florida 32446-2053, 850-526-2761
www.chipola.edu
AFC EXECUTIVE BOARD MEETING MINUTES
September 9, 2019 – 2:30 p.m.
Members Present:
Evelyn Ward Dennis Everett Terolyn Lay
Matt White Vikki Milton Kurt McInnis
Pat Barfield
The AFC Executive Board met on Monday, September 9, 2019 at 2:30 pm in Building Z,
Jackson Hall. President Evelyn Ward called the meeting to order and thanked everyone for
attending.
Open Positions. All positions are filled on the Executive Board except we still need one more
person to help on the Fundraising Committee. Amanda Clark has agreed to be our President-
Elect and Kurt McInnis will be serving on the Scholarship Committee. President Ward thanked
everyone for their participation.
Treasurer’s Report
Nothing to report.
Old Business
None.
Calendar Building
Annual Conference – November 6 – 8 – President Ward reported we have eight or nine
people attending the conference. She encouraged everyone to be certain to check
w/supervisors, do a leave form, and register on the AFC website at www.myafchome.org
(choose “invoice me” for payment and an invoice will be emailed to you). When you
receive the invoice from AFC, forward it to Evelyn. Be sure to reserve your room prior to
October 4.
Since Matt White is the incoming State President, we will be doing the table setups for
the Friday luncheon at Innisbrook, along with any other items Matt needs help with. She
hasn’t heard what the Service Project will be this year, but will let everyone know as
soon as does.
If you have not already done so, don’t forget to drop off a gift card or cash to Evelyn
Ward or Pat Barfield for the Silent Auction,
Pat Barfield is the only retiree to respond concerning the conference. A motion was
made and seconded to approve her request. Vote taken; motion carried. She will have
her registration paid
along with $100 for expenses.
AFC Executive Board Minutes
September 9, 2019
Page 2
Fundraising
National Peanut Festival raffle ticket booklets were passed out to anyone interested in
selling them. They will also be available at the Theatre box office. The NFP will run
from
November 1 – 10.
Adjournment
A motion and second was made to adjourn the meeting (Matt White and Dennis Everett).
Meeting adjourned at 3:00 pm.
CHIPOLA CHAPTER
AFC
3094 Indian Circle Marianna, Florida 32446-2053, 850-526-2761
www.chipola.edu
EXECUTIVE BOARD MEETING
March 5, 2020 – 3:00 p.m., A192 Conference Room
AGENDA
President: Social / Luncheons: Concessions:
Evelyn Ward Kelly Lanier, Vikki Milton, Kristie Mosley, & Angie White Evelyn Ward & Lillie Hamil
Secretary: Professional Development: Community Service:
Pat Barfield Terolyn Lay, Stephanie Ward & Amanda Clark Rachel West & MacKenzie Johnson
Treasurer: Fundraising: Audit:
Matt White Leigh Whittington and Mindy Howell Sheila Mercer & Shanda O’Bryan
President Elect: Publications/Social Media/Website: Membership:
Amanda Clark Jennifer White & Glenda Bethel Paige Vanderwerf & Nancy Chabot
Legislative Chair: Scholarship: AFC State President Elect:
Dr. Sarah Clemmons Dennis Everett & Kurt McInnis Matt White
Call to Order
Minutes from September 9, 2019 Meeting
Treasurer’s Report
Committee Reports
o Audit Report
o Concessions
o Socials/Luncheons
Peanut Boil (Oct 30), Christmas Luncheon (Dec 11)
Retirement Luncheon (May 6)
Plans for Spring Semester
o Community Service
Christmas Luncheon Food Drive (Dec 11) - $374.36 and 108.4 pounds of food
Gift Card Wallet Donation to AFC Foundation Silent Auction (Nov 7)
State Conference Community Service Project (Nov 6-8)
Region I Conference Community Service Project (April 24)
Retirement Luncheon Food Drive (May 6)
o Professional Development
Faculty Workshop (Oct 11)
Plans for Spring Semester
o Fundraising
NPF Tickets Raffle (Oct 30)
Christmas Dessert Auction (Dec 11) Profit: $710.00!
Plans for Spring Semester
o Scholarship
Spring Semester Report
Proposed Changes to Criteria
o Membership
o Publications/Social Media/Website
o Legislative
Region Conference – Friday, April 24 – Northwest Florida State College – Niceville, FL
State Report – Matt White, AFC State President
CHIPOLA CHAPTER
AFC
3094 Indian Circle, Marianna, Florida 32446-2053, 850-526-2761
www.chipola.edu
AFC EXECUTIVE BOARD MEETING MINUTES
March 5, 2020 – 3:00 p.m.
Members Present:
Evelyn Ward Lillie Hamil Terolyn Lay
Matt White Jennifer White Vikki Milton
Leigh Whittington Pat Barfield
The AFC Executive Board met on Thursday, March 5, 2020 at 3:00 pm in Building A Lounge.
President Evelyn Ward called the meeting to order and thanked everyone for attending.
Minutes of the September 9, 2019 meeting were distributed.
Treasurer’s Report
Matt White reported the Credit Union balance is $1,530.33, and the Regions Bank balance is
$13,283.40. He noted the split with Athletics has not yet been done.
Committee Reports:
Audit Report – The 2018-19 audit showed that an entry had been made in the check
register in the 2018-2019 fiscal year, but the check was not written until the after the
2019-20 year had begun. This error has since been corrected.
Concessions – Evelyn Ward reported we made slightly over $10,000 this year (before the
split).
The price of concessions and possibly raising them will be re-evaluated this summer. A
name was drawn from concession workers for the $200 prize. Sarieta Bryant is the
winner.
Socials/Luncheons – The following events have been held so far this year: Back to
School
Luncheon (August 12), Peanut Boil (Oct 30), and the Christmas Luncheon (December
11). Dr. Clemmons would like to go back to the original format of the Retirement
Luncheon this year (May 6). The consensus was to go back to the original format and
have the event catered instead of staff cooking.
Community Service - The following events have already taken place:
Back to School Luncheon Food Drive (August 12)
Gift Card Wallet Donation to AFC Foundation Silent Auction (November 7)
State Conference Community Service Project (November 6-8)
Christmas Luncheon Food Drive (December 11) - $374.36 and 108.4 pounds of
food
AFC Executive Board Minutes
March 5, 2020
Page 2
The Region I Conference Community Service Project (April 24) has not yet been
determined. We will once again be collecting non-perishable food items at the
Retirement Lunch (May 6).
Professional Development – The Faculty Workday on Course Accessibility and QM
Course Objectives and Assessments held on Oct 11 was well attended and well received.
Evelyn Ward asked for suggestions for Spring semester activities. Matt White suggested
a campus-wide workshop on two-factor IDs could be done as soon as everything has been
finalized for it. Vikki Milton suggested training for faculty on Canvas Studio could be
sponsored by the chapter due to its relevance particularly involving the current
Coronavirus threat. A motion was made and seconded to sponsor these two events. Vote
taken; motion approved. The committee will work with these two departments on
specifics for the events.
Fundraising – During the fall semester the following fundraising activities took place:
National Peanut Festival Ticket Raffle (Oct 30) and the Christmas Dessert Auction (Dec
11) where we made $710!
President Ward asked for suggestions for fund-raising projects. Leigh Whittington
suggested selling sno-cones and/or funnel cakes, or possibly popsicles at Spring Frolics
or final exam days. A dessert auction to be held in conjunction with the Retirement
Luncheon was also suggested. After discussion, everyone agreed that the dessert auction
would be good, since it has been successful previously.
Scholarship – Dennis Everett was not able to attend, so Evelyn Ward gave his report.
Three of the five Fall recipients returned for the Spring semester. One student did not
meet the concessions work requirement for the fall semester, therefore their AFC
scholarship was rescinded for the Spring semester. One student decided not to enroll
full-time for Spring semester, therefore their scholarship award was rescinded. Everett
suggested that, in the future, a change to the scholarship requirement from full-time to
part-time be reviewed. Everett asked for feedback prior to the next AFC Executive
Board meeting. Ward suggested the committee bring a plan to the Board for
consideration at that meeting in April.
Membership – No report.
Publications/Social Media/Website – The following events were publicized: the AFC
Annual Meeting in November; 2019 Chipola Christmas breakfast for faculty and staff;
AFC Spirit night in conjunction with Tallahassee Community College at their campus in
February; AFC’s post concerning Matt White becoming AFC State President in January;
and Bonnie Smith’s presentation about our ACE Lab at a Learning Resource Virtual
Conference in February.
Legislative/State Report – Matt White reported the AFC state officers and chapters are
preparing for region conferences. They are also discussing the coronavirus and if travel
should become restricted in the coming months. He asked that members be thinking
about the Annual Conference, which is being held in Panama City this year. He asked
that we have a good
AFC Executive Board Minutes
March 5, 2020
Page 3
showing from our members since he is the President this year. Evelyn Ward reminded
everyone that the proximity of the meeting this year would lend itself to attending
daytime sessions for members who cannot commit several days and nights.
th
Region Conference: The Region I Conference will be Friday, April 24 at Northwest Florida
State College in Niceville, Florida. Registration is $35 per person. Everyone is encouraged to
attend. Let Evelyn Ward know as soon as possible if you would like to attend. We will take a
college van if necessary. Don’t forget to check with your supervisor first, of course and
complete a leave form. Those expressing an interest in attending so far are: Terolyn Lay, Matt
White, Jennifer White, Pat Barfield, Amanda Clark, and Evelyn Ward.
Evelyn also mentioned we will need to take door prizes – 1 large and 5 small. If anyone has any
items they could donate let Evelyn know.
Adjournment
The chair thanked everyone for attending and a motion and second were made to adjourn the
meeting (Matt White and Jennifer White). Meeting adjourned at 3:15 pm.
CHIPOLA CHAPTER
AFC
3094 Indian Circle Marianna, Florida 32446-2053, 850-526-2761
www.chipola.edu
AFC FALL GENERAL MEMBERSHIP MEETING
September 9, 2019 – 2:30 p.m., Jackson Hall, Bldg. Z
AGENDA
President: Social / Luncheons: Concessions:
Evelyn Ward Kelly Lanier, Vikki Milton, Kristie Mosley, & Angie White Evelyn Ward & Lillie Hamil
Secretary: Professional Development: Community Service:
Pat Barfield Terolyn Lay, Stephanie Ward & Amanda Clark Rachel West & MacKenzie Johnson
Treasurer: Fundraising: Audit:
Matt White Leigh Whittington, Clint Howell and TBD Sheila Mercer & Shanda O’Bryan
President Elect: Publications/Social Media/Website: Membership:
Amanda Clark Jennifer White & Glenda Bethel Paige Vanderwerf & Nancy Chabot
Legislative Chair: Scholarship: AFC State President Elect:
Dr. Sarah Clemmons Dennis Everett and Kurt McInnis Matt White
Call to Order
Introduction of our 2019-2020 AFC Scholars – Dennis Everett
Abante’ Gardner (Sponsor: John Gardner) Landon Pippen (Sponsor: Wendy Pippen
Joshua Seth Gilmore (Sponsor: Darwin Gilmore) John Stone (Sponsor: Michelle Stone)
Carolyn McInnis (Sponsor: Kurt McInnis)
Treasurer’s Report – Matt White
Executive Board Positions Needing to be Filled: Scholarship and Fundraising
Annual Conference – November 6 – 8 – Innisbrook Resort, Palm Harbor, FL
Attending: Matt White Rachel West Terolyn Lay
Jennifer White Vikki Milton Dr. Clemmons
Evelyn Ward Retiree: Pat Barfield
AFC Concessions Raffle …. and the winner of $200 is ….!
FALL AFC CALENDAR
AUGUST
12 Back to School Luncheon and Food Drive (collected 102 lbs and $242)
SEPTEMBER
9 Fall General Membership Meeting and Social – 3 p.m., Jackson Hall, Bldg Z
9 Kickoff NPF Mega Passes Raffle – Win 4 Passes ($100 value) – Tickets: $5!
OCTOBER
11 Professional Development Faculty Workday – 9 a.m. – 2 p.m., Bldg Z
30 Fall Social: Peanut Boil and Cornhole – 2 p.m., Staff Lounge, Bldg A
30 Drawing for the winner of the NPF Mega Passes Raffle
28-Nov 5 Annual Conference Community Service Project
NOVEMBER
1-2 Concessions Help Wanted: Milton Johnson Classic
6-8 AFC Annual Conference, Innisbrook, Palm Harbor, FL
8-9 Concessions Help Wanted: Panhandle Classic
DECEMBER
6-7 Concessions Help Wanted: Men’s Classic
9-10-11 Christmas Goodies in the Staff Lounge, Building A
11 Christmas Breakfast / Christmas Food Drive / Dessert Auction! – Cafeteria
CHIPOLA CHAPTER
AFC
3094 Indian Circle, Marianna, Florida 32446-2053, 850-526-2761
www.chipola.edu
AFC GENERAL MEMBERSHIP MEETING MINUTES
September 9, 2019 – 3:00 p.m.
The Chipola Chapter of AFC held its first General Membership meeting on Monday, September
9, 2019 at 3:30 pm in Building Z, Jackson Hall. President Evelyn Ward called the meeting to
order and welcomed. She then gave a short overview of the organization for new members and
those considering joining.
Scholarship Committee:
Dennis Everett introduced the 2019-2020 AFC Scholarship recipients for this year:
Abante’ Gardner (Sponsor: John Gardner) Landon Pippen (Sponsor: Wendy Pippen)
Joshua Seth Gilmore (Sponsor: Darwin Gilmore) John Stone (Sponsor: Michelle Stone)
Carolyn McInnis (Sponsor: Kurt McInnis)
President Ward reminded everyone that the Chapter’s part of profits from concessions go toward
funding the scholarship every year.
Treasurer’s Report
Matt White distributed copies of the Treasurer’s Report for the period ending June 30, 2019. He
reported that things are looking better for the Chapter. Northwest Florida College donated
$1,500 to us after the hurricane to help us out, which was greatly appreciated.
Open Positions. All positions are filled on the Executive Board except we still need one more
person to help on the Fundraising Committee. Amanda Clark has agreed to be our President-
Elect and Kurt McInnis will be serving on the Scholarship Committee. President Ward thanked
everyone for their participation.
Old Business
None.
Calendar Building
Annual Conference is November 6-8 at Innisbrook Resort, Palm Harbor, FL. Our
Region duties include Friday Brunch Setup and “Anything Matt White Needs” as
incoming AFC President.
The following individuals were approved as voting delegates: Matt White, Jennifer
White, Evelyn Ward, Rachel West, Terolyn Lay, Vikki Milton, Dr. Sarah Clemmons
and Retiree Pat Barfield.
A letter was sent out to all retirees asking if they would like to attend the State
Conference. Pat Barfield was the only one showing interest in attending. The Chapter
agreed to pay her registration fee and give her $100 toward her travel expenses.
AFC General Membership Meeting Minutes
September 9, 2019
Page 2
Everyone was reminded to collect items for the Community Service Project and the
chapter is putting together a Gift Card Wallet as a donation to the AFC Foundation
Silent Auction. Evelyn Ward is collecting gift cards from the Executive Board
members.
If you have not already done so, don’t forget to drop off a gift card or cash to Evelyn
Ward or Pat Barfield for the Silent Auction,
Fundraising
National Peanut Festival raffle ticket booklets were passed out to anyone interested in
selling them. They are for four passes, $5 per ticket ($100 value). Tickets will also be
available at the Theatre box office. The NFP will run from November 1 – 10.
Community Service
The Back-to-School luncheon donations totaled 102 lbs. of food and $242 in cash.
Concession Stand Drawing – Congratulations to Carolyn McInnis who won the $200
drawing. Anyone working in the concession stand throughout the year is eligible for one
entry per game worked.
FALL AFC CALENDAR
SEPTEMBER
9 Fall General Membership Meeting and Social – 3 p.m., Jackson Hall,
Bldg. Z
9 Kickoff NPF Mega Passes Raffle – Win 4 Passes ($100 value) Tickets:
$5!
OCTOBER
11 Professional Development Faculty Workday – 9 a.m. – 2 p.m., Bldg Z
NEW 30 Fall Social: Peanut Boil and Cornhole – 2 p.m., Staff Lounge, Bldg. A
30 Drawing for the winner of the NPF Mega Passes Raffle
28-Nov 5 Annual Conference Community Service Project
NOVEMBER
1-2 Concessions Help Wanted: Milton Johnson Classic
6-8 AFC Annual Conference, Innisbrook, Palm Harbor, FL
8-9 Concessions Help Wanted: Panhandle Classic
DECEMBER
6-7 Concessions Help Wanted: Men’s Classic
9-10-11 Christmas Goodies in the Staff Lounge, Building A
11 Christmas Breakfast / Christmas Food Drive / Dessert Auction! - Cafeteria
Adjournment
The meeting adjourned at approximately 3:45 p.m.
Chipola Retiree Mailing List
PAYEE FIRST PAYEE LAST NAME HOME ADDRESS2 HOME CITY NAME HOME STATE HOME ZIP
NAME CODE CODE
BRENDA ALFORD 508 ITCHY ACRES LN BONIFAY FL 324253070
CELIA ALLEN 3756 S ATLANTIC AVE UNIT 104 DAYTONA BEACH FL 321187280
HOWARD ALMAND 2842 MAGNOLIA BLOSSOM LN MARIANNA FL 324466394
STEVEN ANDERSON PO BOX 63 MALONE FL 324450063
MARY ANDREU 4300 LAFAYETTE ST MARIANNA FL 324462918
TONY BAKER 5801 HARTSFIELD RD GREENWOOD FL 324432025
V. BARBER-REHBERG 4911 DONNA DR MARIANNA FL 324461871
PATRICIA BARFIELD 1723 ELLENORA LN MARIANNA FL 324488301
IONIA BARNES 5178 DEER LANE MARIANNA FL 324468037
ALFONSO BARRS 4731 GEORGIA RD GREENWOOD FL 324431839
AGGIE BELL 401 ROSERY RD NE APT 205 LARGO FL 337701452
ALBERT BENOIT PO BOX 756 MARIANNA FL 324470756
BETTY BROOME 1363 PITTMAN HILL RD MARIANNA FL 324481456
ROBERT BROWN 2882 NEW HOPE RD MARIANNA FL 324483691
NANCY BURNS 1088 WHITE AVE GRACEVILLE FL 324401825
ROSE CAVIN 5098 OLD HICKORY CIR MARIANNA FL 324467831
SARAH CLEMMONS 4784 COUNTRY LAKE DR MARIANNA FL 324468159
LINDA CLEVELAND 315 HIGHWAY 273 CHIPLEY FL 324284229
SYBIL CLOUD PO BOX 153 GRAND RIDGE FL 324420153
KIMBERLY COLLINS 1497 HIGHWAY 177 BONIFAY FL 324257637
GREGORY CONNER 4800 SCENICVIEW DR MARIANNA FL 324468173
GARY COOK 507 GOLF VIEW DR DOTHAN AL 363017817
MILDRED COX 2464 VESTA LANE BONIFAY FL 324256014
CAROL CRAWFORD PO BOX 333 MARIANNA FL 324470333
CAROLYN CRUCE 4346 WILTON ST MARIANNA FL 324463053
ROBERT DAVIS 4264 ELM ST MARIANNA FL 324484210
KARAN DAVIS 2357 HUMMINGBIRD DR MARIANNA FL 324487545
REBECCA DAVIS 1256 W LAGOON AVE GULF SHORES AL 365426136
GERALDINE DEFELIX 2953 RAMBO RD CAMPBELLTON FL 324266933
DONALD DELLOW PO BOX 545 CHENANGO BRIDGE NY 137450545
CARL DESROSIER 17848 NW MAGNOLIA CHURCH RD ALTHA FL 324215022
MICHAEL DOLAN 726 CHATTAHOOCHEE ST CHATTAHOOCHEE FL 323241811
PAUL DUDLEY 6950 CHIPS DR GRAND RIDGE FL 324423706
GLENDA DUNCAN 756 DOGWOOD LN CHIPLEY FL 324285959
JOHN DUNKLE 2783 JACKSON BLUFF RD MARIANNA FL 324467827
T. EDENFIELD 1200 HIGHWAY 69 GRAND RIDGE FL 324423410
RICHARD EDENFIELD 1909 SUNSET RD MOUNT DORA FL 327572629
JOANN EVERETT 4647 CLAYTON DR MARIANNA FL 324466925
HARRY FLEENER 1430 DUNCAN COMMUNITY RD CHIPLEY FL 324285318
ROBERT FLORA 7715 BASS RIDGE TRL TALLAHASSEE FL 323123603
FREDDIE FORAN 2050 MILL RD COTTONDALE FL 324317766
JEFFERSON FOWLER 3549 ELM RD MARIANNA FL 324489290
LILLIE GARVIN 4506 FRANKLIN ST MARIANNA FL 324484700
HARRELL GLISSON 140 SOUTH SHORE DR NEWNAN GA 302635920
ANNIE GRAHAM 4187 EVELYN ST MARIANNA FL 324483703
ROBERTA GRANTHAM 5277 WILD GOOSE RD TALLAHASSEE FL 323114213
CAROL HARDIN 1207 NICHOL CREEK DR JAMESTOWN TN 385561060
GAIL HARTZOG 3726 SW COUNTY ROAD 242 LAKE CITY FL 320244562
LOLETIA HENSON 176 ESTORIA ST SE ATLANTA GA 303161188
WAYNE HERRING PO BOX 57 MARIANNA FL 324470057
WAYNE HILL 2324 MY WAY FARM RD MARIANNA FL 324486628
RICHARD HINSON 2664 HIGHWAY 73 MARIANNA FL 324485443
RENEE HOPKINS 349 COMPASS LAKE DR ALFORD FL 324207199
MERLE HOUSTON 779 OAK TRAIL DR MARIETTA GA 300627500
CELEDIA HOWELL 3124 XILINGOL DR INDIAN TRAIL NC 280790348
PAUL CHU HUANG 4642 RIVER DR MARIANNA FL 324461851
WILLIAM INGRAM 4452 DECATUR ST MARIANNA FL 324463133
ROBERT IVEY 307 PRESTWICK DR DOTHAN AL 363051233
FRANKLIN JOHNSON 2724 MODAUS RD SW DECATUR AL 356034208
MARGARET KEEMAN 3158 FIVE POINTS RD COTTONDALE FL 324317728
CHARLTON KEEN PO BOX 811 MARIANNA FL 324470811
LONNIE KEENE 2549 WOODS VIEW DR MARIANNA FL 324460108
CARROLL KEITH 327 LAKEPOINT RD ALFORD FL 324206939
M. KIND 8803 41ST STREET N. PINELLAS PARK FL 337825825
CHARLENE LORD PO BOX 120 MARIANNA FL 324470120
PATRICIA MATHIS 3240 STORRINGTON DRIVE TALLAHASSEE FL 323092817
JUNE MAYS 5290 FORT RD GREENWOOD FL 324432462
MARY MCCLENDON 4275 OAK ST MARIANNA FL 324484223
JOAN MILLER 5255 LIMESTONE LN MARIANNA FL 324466851
JOYCE MITCHELL 3344 LAKE RUN DR TALLAHASSEE FL 323093800
MARGIE MIXSON 2219 DEMERON RD TALLAHASSEE FL 323080943
FAYE MONAHAN 4885 TALL PINE DR MARIANNA FL 324468141
KITTY MYERS 3121 CLUB DR MARIANNA FL 324468140
B. NEEL 8398 A C I DR SNEADS FL 324604126
M. NOBLES-DUNKLE 2783 JACKSON BLUFF RD MARIANNA FL 324467827
HENRY O'DANIEL 2831 ELDORADO PKWY FRISCO TX 750337438
ANNIE O'PRY 5314 VERMONT RD MARIANNA FL 324487212
ELIZABETH ODOM 2816 MAGNOLIA BLOSSOM LN MARIANNA FL 324466394
JOANN PARISH 2544 WILLIAMS RD SNEADS FL 324603836
ROSE PARRAMORE 5308 FORT RD GREENWOOD FL 324432450
ALICE PENDERGRASS 2541 WOODS VIEW DR MARIANNA FL 324460108
FREDERICK PETERS 3392 HIGHWAY 73 MARIANNA FL 324462478
EMMA PETERSON 3115 WONDER RD MARIANNA FL 324465613
WANDA POPE 2906 MAPLE LN MARIANNA FL 324483644
GENE PROUGH 1151 BUDDY RD CHIPLEY FL 324285334
BYRON QUIVEY 512 MCPHERSON DRIVE ALFORD FL 324206108
ANNETTE RASH 141 JENKS CIRCLE PANAMA CITY FL 324054318
RONALD REAGAN 4422 RIVER FOREST RD MARIANNA FL 324461718
HARRIET REEVES PO BOX 658 BRISTOL FL 323210658
PEGGY REGISTER 2782 REGISTER LN COTTONDALE FL 324313100
RICHARD REHBERG 2427 MARTIN RD MARIANNA FL 324487647
KATHY REHBERG 3235 KYNESVILLE RD COTTONDALE FL 324317527
SHIRLEY REID 8108 POPE ST SNEADS FL 324602462
PAMELA RENTZ PO BOX 110 SNEADS FL 324600110
HELEN RHYNES PO BOX 127 CAMPBELLTON FL 324260127
BILLY RICHTER 5791 SW RICHTER LN YOUNGSTOWN FL 324665516
JUDITH RIVIERE 129 COUNTY ROAD 706 VERBENA AL 360913435
MARION RIVIERE 129 COUNTY ROAD 706 VERBENA AL 360913435
KATHRYN ROBERTS PO BOX 1544 MARIANNA FL 324475544
JAYNE ROBERTS 4390 ANGELA DR MARIANNA FL 324466586
DIANNE GREEN 7820 GEMINI LOOP SNEADS FL 324603879
STEPHEN SHIMMEL PO BOX 1171 FREELAND WA 982491171
LEE SHOOK 3119 2ND ST MARIANNA FL 324461660
LISA SHORES 4787 COUNTRY LAKE DR MARIANNA FL 324468160
DANNY SIMS 4644 THE OAKS DR MARIANNA FL 324467912
BONNIE SMITH 565 HIGHWAY 273 CHIPLEY FL 324284223
EDNA SMITH 4330 CENTURY RD GREENWOOD FL 324431928
AGNES SPEIGHTS 3840 MISSOURI RD MARIANNA FL 324466527
JOAN STADSKLEV 2187 STADSKLEV RD MARIANNA FL 324486655
VIRGINIA STALEY 4279 JERUSALEM CHURCH RD MARIANNA FL 324486681
BEATRICE STANKO 1788 HIGHWAY 73 MARIANNA FL 324485046
SUSAN STANLEY 21304 NE CLEMMIE B H STONE RD BLOUNTSTOWN FL 324244500
VICKIE STEPHENS PO BOX 34 GRAND RIDGE FL 324420034
A. STORY APT 253 RIDGELAND MS 391576055
ADDIE SUMMERS 1002 AGUTHA DR DOTHAN AL 363014359
RENE THARPE 234 CUTCHINS MILL RD COTTONDALE FL 324318916
LUCY THOMAS 4125 CEDAR ST MARIANNA FL 324483731
ALBERT TIDWELL PO BOX 85 MALONE FL 324450085
ROBERT TRAMMELL PO BOX 1799 TALLAHASSEE FL 323021799
JOYCE TRAYNOM 5275 LIMESTONE LN MARIANNA FL 324466851
ANGELA TYLER 3340 CAVERNS RD MARIANNA FL 324461845
RICHARD VAIL 3212 5TH ST MARIANNA FL 324461500
JANE WALKER 2295 BRIDGECREEK RD MARIANNA FL 324487547
JOHN WATSON 1962 BROCK RD COTTONALE FL 324317600
KELLY WEEMS PO BOX 1062 SPARTA NC 286751062
FRANK WHITE 719 WHITE DR ALFORD FL 324207119
PATRICIA WHITEHEAD 4833 CYPRESS WOODS DR APT 4102 ORLANDO FL 328113527
HORACE WILLIAMS 4791 COUNTRY LAKE DR MARIANNA FL 324468160
RICHARD WILLIAMS 317 BEACON RD PORT SAINT JOE FL 324566136
MARGIE WILLIAMS 1383 KNOLLWOOD DR CANTONMENT FL 325337974
CAROLYN WILSON 116 MALAGA PL PANAMA CITY BCH FL 324131638
JANET WISE 3447 CELESTIAL LN MARIANNA FL 324487179
ELIZABETH WOOTEN PO BOX 6023 MARIANNA FL 324476023
Association of Florida Colleges
Chipola Chapter
MEMORANDUM
TO: Chipola College Retirees
From: Evelyn Ward, President, AFC Chipola Chapter
Date: August 23, 2019
th
The 70 AFC Annual Meeting and Conference will be held at Innisbrook Resort in Palm Harbor,
FL, November 6-8, 2019.
Chipola AFC Chapter is offering to pay the AFC Annual Convention registration for one retiree,
plus $100 towards travel expenses or hotel bill.
If you would like your name to go into a drawing for this event, please email Evelyn Ward at
[email protected] or call 718-2257 by September 2, 2019. We will call you if your name has
been drawn.
You can find more information about the conference at www.myafchome.org.
We appreciate your continued support of AFC, and look forward to hearing from you soon.
Pat Barfield (on campus)
Janet Wise – 3447 Celestial Lane, Marianna, FL 32446
Joyce Traynom – 5275 Limestone Lane, Marianna, FL 32446
Alice Pendergrass – 2541 Woods View Drive, Marianna, FL 32446
CHIPOLA CHAPTER
AFC
3094 Indian Circle, Marianna, Florida 32446-2053, 850-526-2761
www.chipola.edu
AFC EXECUTIVE BOARD MEETING MINUTES
August 14, 2019 – 1:00 p.m.
Members Present:
Evelyn Ward Dennis Everett
Rachel West Paige Vanderwerf
Terolyn Lay Stephanie Ward
MacKenzie Johnson Matt White
Vikki Milton Kristie Mosley
Lillie Hamil Pat Barfield
The AFC Executive Board met for an organizational meeting on Wednesday, August 14, 2019 at
1:00 pm in Building Z, Room 106. President Evelyn Ward called the meeting to order and
thanked everyone for attending.
Open Positions. Several positions are open on the Executive Board at this time. Pat Barfield has
agreed to be the Chapter Secretary. It was decided to combine the Luncheon and Social
Committees giving that committee four co-chairs – Vikki Milton, Kristie Mosley, Kelly Lanier,
and Angie White. Positions still open are: President-Elect, Fundraising, and Scholarships.
Treasurer’s Report
Matt White reported that the balances are: Regions account - $2,500; Credit Union - $2,600.
Old Business
Dennis Everett reported that nine students received scholarships in the amount of $1,140 or
$570- per semester. He noted that two of the scholarship recipients will not be full-time students
this year, therefore they cannot receive funds from AFC. Discussion ensued concerning
disbursing those funds among the remaining recipients or leaving them to roll over to next
semester. A motion was made and seconded to roll the money back into the scholarship account
for next semester. Vote taken; motion passed.
Calendar Building
Annual Conference – November 6 – 8 – President Ward encouraged everyone to decide
soon concerning attending this conference. We would like to have a good showing since
Matt White is the incoming State President. Check w/supervisors, do a leave form,
complete registration at www.myafchome.org (choose “invoice me” for payment and an
invoice will be emailed to you).
When you receive the invoice from AFC, forward it to Evelyn. Be sure to reserve your
room prior to October 4. A question was raised about taking a college van to Innisbrook
and Evelyn said that would be a possibility if enough people are interested.
CHIPOLA CHAPTER
AFC
3094 Indian Circle, Marianna, Florida 32446-2053, 850-526-2761
www.chipola.edu
AFC EXECUTIVE BOARD MEETING MINUTES
September 9, 2019 – 2:30 p.m.
Members Present:
Evelyn Ward Dennis Everett Terolyn Lay
Matt White Vikki Milton Kurt McInnis
Pat Barfield
The AFC Executive Board met on Monday, September 9, 2019 at 2:30 pm in Building Z,
Jackson Hall. President Evelyn Ward called the meeting to order and thanked everyone for
attending.
Open Positions. All positions are filled on the Executive Board except we still need one more
person to help on the Fundraising Committee. Amanda Clark has agreed to be our President-
Elect and Kurt McInnis will be serving on the Scholarship Committee. President Ward thanked
everyone for their participation.
Treasurer’s Report
Nothing to report.
Old Business
None.
Calendar Building
Annual Conference – November 6 – 8 – President Ward reported we have eight or nine
people attending the conference. She encouraged everyone to be certain to check
w/supervisors, do a leave form, and register on the AFC website at www.myafchome.org
(choose “invoice me” for payment and an invoice will be emailed to you). When you
receive the invoice from AFC, forward it to Evelyn. Be sure to reserve your room prior to
October 4.
Since Matt White is the incoming State President, we will be doing the table setups for
the Friday luncheon at Innisbrook, along with any other items Matt needs help with. She
hasn’t heard what the Service Project will be this year, but will let everyone know as
soon as does.
If you have not already done so, don’t forget to drop off a gift card or cash to Evelyn
Ward or Pat Barfield for the Silent Auction,
Pat Barfield is the only retiree to respond concerning the conference. A motion was
made and seconded to approve her request. Vote taken; motion carried. She will have
her registration paid
along with $100 for expenses.
CHIPOLA CHAPTER
AFC
3094 Indian Circle, Marianna, Florida 32446-2053, 850-526-2761
www.chipola.edu
AFC EXECUTIVE BOARD MEETING MINUTES
March 5, 2020 – 3:00 p.m.
Members Present:
Evelyn Ward Lillie Hamil Terolyn Lay
Matt White Jennifer White Vikki Milton
Leigh Whittington Pat Barfield
The AFC Executive Board met on Thursday, March 5, 2020 at 3:00 pm in Building A Lounge.
President Evelyn Ward called the meeting to order and thanked everyone for attending.
Minutes of the September 9, 2019 meeting were distributed.
Treasurer’s Report
Matt White reported the Credit Union balance is $1,530.33, and the Regions Bank balance is
$13,283.40. He noted the split with Athletics has not yet been done.
Committee Reports:
Audit Report – The 2018-19 audit showed that an entry had been made in the check
register in the 2018-2019 fiscal year, but the check was not written until the after the
2019-20 year had begun. This error has since been corrected.
Concessions – Evelyn Ward reported we made slightly over $10,000 this year (before the
split).
The price of concessions and possibly raising them will be re-evaluated this summer. A
name was drawn from concession workers for the $200 prize. Sarieta Bryant is the
winner.
Socials/Luncheons – The following events have been held so far this year: Back to
School
Luncheon (August 12), Peanut Boil (Oct 30), and the Christmas Luncheon (December
11). Dr. Clemmons would like to go back to the original format of the Retirement
Luncheon this year (May 6). The consensus was to go back to the original format and
have the event catered instead of staff cooking.
Community Service - The following events have already taken place:
Back to School Luncheon Food Drive (August 12)
Gift Card Wallet Donation to AFC Foundation Silent Auction (November 7)
State Conference Community Service Project (November 6-8)
Christmas Luncheon Food Drive (December 11) - $374.36 and 108.4 pounds of
food
Exhibit E
ASSOCIATION OF FLORIDA COLLEGES
OUTSTANDING CHAPTER OF THE YEAR AWARD
NOMINATION FORM
Complete and submit this form with your nomination. Please fill out the form entirely.
Attach additional pages as necessary. Nominations must be submitted to the Awards Committee Chair by July 31.
See the Standing Committees section of the AFC Leadership Manual for address information.
COLLEGE: Chipola College
ADDRESS: 3094 Indian Circle CITY: Marianna ZIP: 32446
CHAPTER PRESIDENT: Evelyn Ward E-MAIL ADDRESS: [email protected]
CHAPTER PRESIDENT’S PHONE: 850-718-2257
1. MEMBERSHIP (Unlimited Points)
Points will be calculated for new members and member retention
NEW MEMBER POINTS - Excluding Trustees/Contributing 9 points
Chapters will earn points for new members enrolled during the period of June 1 – May 31 as follows:
• Each new full-time member acquired: 1 (one) point - excludes trustees, contributing, part-time, adjuncts,
and retirees
• Each new adjunct or part-time member acquired: .50 (half) point
• New retiree (retiree or life retiree): .25 (quarter) point
RETENTION BONUS POINTS – Excluding Trustees/Contributing 5 points
Chapters will earn bonus point for the percentage of retained members as follows:
• 90% or more members retained: 5 points
• 75% - 89% of members retained: 2 points
• 74% or less of members retained: 0 points
Each year the AFC State Office will provide the previous year’s total membership number (excluding
trustees/contributing) as of May 31, to the chapter. Examples of the new calculation method will be provided
to all chapters.
TOTAL POINTS AWARDED FOR MEMBERSHIP – 14 points
2. STATE LEADERSHIP (Maximum 30 points)
Chapter must provide name(s) and office/committee as of May 31, 2020. Officers serving on that date will be
the only officers awarded points. Chapters must provide documentation for candidates not elected.
One officer to State, Region, or Commission Office or Committee appointee as of May 31, 2020 (5 points
each)
Matt White, President 5 points
Evelyn Ward, Awards Committee Chair 5 points
David Bouvin, Faculty Commission Region I Representative 5 points
TOTAL POINTS AWARDED FOR STATE LEADERSHIP- 15 points
3. STATE, REGION AND COMMISSION PARTICIPATION (Maximum 50 points)
Chapter must provide copy of report submitted with submittal date, registration verification, and/or minutes
showing attendance.
Attendance at Meeting, Conference or Workshop – 1 point per attendee (Maximum 5 points)
Attendance at Annual Conference – 1 point per attendee (Maximum 10 points)
Submittal of Chapter Activity Report to Region Director prior to each of the four regularly scheduled Board
of Directors meetings - 1 point each (Maximum 4 points)
Attendance at Leadership Conference 1 point
Name of attendee: Matt White
Attendance at Region I Conference 5 points
Name of attendees:
Dr. Amanda Clark Linda Morales Matt White
Ashley Harvey Evelyn Ward
Dr. Terolyn Lay Jennifer White
Attendance at Region II Conference 1 point
Name of attendee: Matt White
Attendance at Region III Conference 2 points
Name of attendee: Matt White and Dr. Trilla Mayes
Attendance at Region IV Conference 1 point
Name of attendee: Matt White
Attendance at Region V Conference 3 points
Name of attendee: Darwin Gilmore, Janice Holley, and Dr. Matthew Hughes
Attendance at Commission Conferences: 3 points
Name of attendee Bonnie Smith Commission Learning Resources
Name of attendee Matt White Commission Student Development
Name of attendee Sherry Klanjac Commission Faculty
Attendance at Annual Conference 7 points
Name of attendees:
Dr. Sarah Clemmons Evelyn Ward Matt White
Dr. Terolyn Lay Dr. Rachel West
Vicki Milton Jennifer White
Submittal Dates of Chapter Activity Reports to Region Director 3 points
September 10, 2019, November 1, 2019, and January 26, 2020
TOTAL POINTS AWARDED FOR STATE, REGION & COMMISSION PARTICIPATION – 26 points
4. COMMISSION EXEMPLARY PRACTICES (Maximum 90 points)
Chapter must provide copy of cover sheet or supporting documentation for nomination
Nomination for Commission Exemplary Practice - 5 points each
A maximum of 25 points will be awarded per commission.
Name of nomination: Michelle Denard
Exemplary Practice: Communications and Marketing Commission’s Leroy Collin’s Award 5 points
Name of nomination: Sherry Klanjac, Chipola Business Instructor
Exemplary Practice: Faculty Commission’s Professor of the Year Award 5 points
Name of nomination: Chipola College’s ACE Lab
Exemplary Practice: Learning Resource Commission’s Exemplary Practice Award 5 points
TOTAL POINTS AWARDED FOR COMMISSION EXEMPLARY PRACTICE - 15 points
5. CHAPTER POLITICAL ACTIVITIES (Maximum 20 points)
Chapter must provide a copy of each activity announcement making sure that the Chapter involvement is
clearly documented.
Any organized political activity.
Include only activities sponsored or co-sponsored by the Chapter (not the College). - 5 points each
Name of activity____________________________________________________________________
Name of activity____________________________________________________________________
Name of activity____________________________________________________________________
Name of activity____________________________________________________________________
TOTAL POINTS AWARDED FOR CHAPTER POLICTICAL ACTIVITIES __________ points
6. PROFESSIONAL DEVELOPMENT ACTIVITIES BY CHAPTER (Maximum 20 points)
Chapter must provide a copy of each activity announcement making sure that the Chapter involvement is
clearly documented.
Any organized educational activity.
Include only chapter sponsored or co-sponsored activities. - 5 points each
Name of activity: Faculty Workday 5 points
AFC Webinars – 1 point each
Name of activity: CARES Act 1 point
Cabin Fever/Isolation 1 point
Ten Tips & Tricks for Zoom Conferences & Meetings 1 point
Thriving Instead of Just Surviving During the Transition to Online Advising 1 point
Cinco de Mayo Trivia Contest 1 point
Ten Best Practices for Working from Home Securely 1 point
Using the Fish Philosophy for Virtual Team Building 1 point
TOTAL POINTS AWARDED FOR PROFESSIONAL DEVELOPMENT ACTIVITIES - 12 points
7. MEMBERSHIP DEVELOPMENT ACTIVITIES BY CHAPTER (Maximum 20 points)
Chapter must provide a copy of each activity announcement making sure that the Chapter involvement is
clearly documented.
Any organized membership development activity. – 5 points each
Name of activity: New Employee Welcome Letter 5 points
Name of activity: AFC Information Letter 5 points
Name of activity: First Year Free! 5 points
TOTAL POINTS AWARDED FOR MEMBERSHIP DEVELOPMENT ACTIVITIES - 15 points
8. COMMUNITY SERVICE ACTIVITIES BY CHAPTER (Maximum 28 points)
Chapter must provide documentation showing Chapter involvement.
Any organized community service activity. – 5 points each
Participation in a state sponsored service project – 2 points each
Name of activity: Back to School Food Drive 5 points
Name of activity: Christmas Food Drive 5 points
Name of activity: AFC State Service Project: Bay Pines Fisher House 2 points
TOTAL POINTS AWARDED FOR COMMUNITY SERVICE ACTIVITIES - 12 points
9. SOCIAL ACTIVITIES BY CHAPTER (Maximum 20 points)
Chapter must provide a copy of each activity announcement making sure that the Chapter involvement is
clearly documented.
Any organized social activity for chapter members or potential members.
Include only chapter sponsored or co-sponsored activities. – 5 points each
Name of activity: Watermelon Social 5 points
Name of activity: Back to School Luncheon 5 points
Name of activity: College Colors Day 5 points
Name of activity: Peanut Boil 5 points
Name of activity: Christmas Breakfast
TOTAL POINTS AWARDED FOR SOCIAL ACTIVITIES – 20 points
10. FUNDRAISING ACTIVITIES BY CHAPTER (Maximum 30 points)
Chapter must provide a copy of each activity announcement making sure that the Chapter involvement is
clearly documented.
Any organized fundraising activity. – 5 points each
AFC Foundation Silent Auction Donation. Must provide copy of donation request form. – 5 points each
Name of activity: National Peanut Festival Ticket Raffle 5 points
Name of activity: Basketball Concession Stands 5 points
Name of activity: Dessert Auction 5 points
Name of activity: AFC Foundation Silent Auction Donation: Gift Card Wallet 5 points
TOTAL POINTS AWARDED FOR FUNDRAISING ACTIVITIES - 20 points
11. SCHOLARSHIP PROGRAM (Maximum 5 points)
Chapter must provide AFC chapter scholarship program criteria and documentation of scholarship awards
or a copy of each activity announcement for the building of a scholarship program. Chapter involvement
must be clearly documented.
An established scholarship program with criteria and documentation of awards – 5 points
Participation in a fundraising program to build or fund a scholarship program. – 3 points each
Established Scholarship Program – 5 points
TOTAL POINTS AWARDED FOR SCHOLARSHIP PROGRAM – 5 points
12. SOCIAL MEDIA (Maximum 30 points)
Chapter must provide a screen print of chapter website, Facebook page, Twitter page or other form of
electronic social media showing chapter information, membership recruitment information, minutes,
upcoming events, etc. A college internal intranet is not considered social media.
Chapter Website – 10 points
Facebook Page – 10 points
Other form of electronic social media – 10 points
Chapter Website: 10 points Facebook Page: 10 points Other: Twitter Page: 10 points
TOTAL POINTS AWARDED FOR SOCIAL MEDIA – 30 points
13. CERTIFIED COLLEGE PROFESSIONAL (CCP) PROGRAM (Maximum 60 points)
Chapter must provide name(s) of CCP candidates(s) as of May 31, 2020. Chapters must provide
documentation for each session that a candidate participated, i.e., certificates of completion, and proof of
graduation from the AFC state office.
CCP sessions completed – 5 points per session per participant
Graduation from program – 5 points per participant
Scholarship Award – 5 points per participant
Name of Candidate ______________________________________ Graduate ___________________
Sessions Attended________________________________________________________________
Scholarship Award for participant ______________________________________________________
TOTAL POINTS AWARDED FOR CERTIFIED COLLEGE PROFESSIONAL PROGRAM _____ points
14. PUBLICIZING CHAPTER ACTIVITIES (Maximum 10 points)
Submit copy of article published in/submitted to Current, any article published in other publication or day,
date, and station for radio or TV appearance. Only print, radio or television press/advertising will be
accepted. Internal announcements and email announcements are not considered in this category. Must be an
AFC Chapter activity.
Each article submitted – 2 points each (Maximum 10 points)
Article titles and dates
Region I Spring Conference – June 2019 Current 2 points
Chipola Announces AFC Scholars – Foster Folly News (September 14, 2019) 2 points
Florida College System Chancellor Visits Chipola – Press Release and Photo (October 3, 2019) 2 points
TOTAL POINTS AWARDED FOR PUBLICIZING CHAPTER ACTIVITIES - 6 points
15. CHAPTER ORGANIZATION (Maximum 20 points)
Copy of Bylaws showing reviewed/revised annually by the Chapter Executive Board or the Chapter
membership – 5 points
Copies of minutes from Chapter Officer meetings- 5 points
Copies of minutes from Chapter member meetings - 5 points
Copy of Chapter Strategic Plan – 5 points
Chapter Bylaws: Approved August 2019 5 points
Minutes from Chapter Officer meetings: August 14, 2019, September 9, 2019, and March 5, 2020 5 points
Minutes from Chapter member meetings: September 9, 2019 5 points
Strategic Plan _____
TOTAL POINTS AWARDED FOR CHAPTER ORGANIZATION - 15 points
16. COLLEGE RETIRED MEMBERS ACTIVITIES (Maximum 15 points)
Chapter must provide contact information to include mailing address and/or email address for each chapter
member who has retired from their college.
Chapter must provide copy of invitation or information concerning chapter events as sent to college retirees
and method of distribution. Email invitations are accepted in this category.
Chapter must provide proof of college retiree’s participation in chapter, regional or state activities. Points
are only awarded per activity where college retired members are participating.
College Retired Members Contact List – 5 points
Publicizing of Chapter Activities to College Retirees – 1 point each activity (Maximum 5 points)
College Retiree Member’s Participation in Chapter Activities – 1 point each activity (Maximum 5 points)
College Retired Members Contact List: 5 points
Publicizing of Chapter Activities to College Retirees:
Event and dates of invitation: AFC State Conference 1 point
College Retired Member’s Participation in Chapter Activities:
Event and dates of participation: Pat Barfield: AFC Executive Bd Meeting (8/14/19) 1 point
Event and dates of participation: Pat Barfield: AFC Executive Bd Meeting (9/9/19) 1 point
Event and dates of participation: Pat Barfield: AFC Executive Bd Meeting (3/5/20) 1 point
Event and dates of participation: Pat Barfield: AFC Peanut Boil (10/30/19) 1 point
Event and dates of participation: Pat Barfield: AFC Christmas Breakfast (12/11/19) 1 point
TOTAL POINTS AWARDED FOR RETIRED MEMBERS ACTIVITIES – 11 points
TOTAL POINTS: 216 points
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