LakeridgeͲWhittier
Homeowner’s Association
June 25, 2019
Board of Directors Meeting Packet
Lakeridge Whittier Homeowners Association
Board of Directors Meeting
6:30 pm, June 25, 2019
Senior Center, 13225 Walnut St., Whittier CA 90601
1. Call to Order
2. Agenda
A. June 2019 Board Meeting (p. 1)
3. Minutes, Executive Session (p. 2)
Action: Board resolution to approve.
A. May 28, 2019
4. Homeowner Discipline/Issues
A. Compliance Summary Report (p. 3 Ͳ 37)
No compliance notices were issued on items such as patio lights, chimes and
humming bird feeders handing above patio, etc., per Board directive in April.
B. Owner Scheduled Hearings
Action: Board resolution or directive.
i. Unit 186, Pets Rules, $50.00 Fine, 6:30pm (p. 38)
ii. Unit 1, Appeal, $180.20 Late Fee, 8:05pm (p. 39 Ͳ 40)
Owner would like Board to reconsider decision to deny waiver of late fees.
C. Owner Matters
Action: Board resolution or directive.
i. CC&R Window/Sliding Door Replacement (p. 41 Ͳ 42)
Discussion and decision regarding the responsibility of replacing/repairing
windows and sliding glass doors.
ii. Unit 169, Car Cover (p. 43)
Owner requests to maintain car cover over his vehicle parked within his
assigned space.
iii. Unit 1, Reimbursement Request (p. 44)
States contractor used their outlet and would like reimbursement for excess.
5. Collection
A. Unit 85, Collection Settlement Offer (p. 45 Ͳ 53)
Owner submitted revised settlement offer of $27,922.00, which would cover the
Associations cost to collect except for the late fees and interest.
Action: Board resolution or directive.
B. Unit 185, Notice of Foreclosure (p. 54 Ͳ 57)
Owner balance is $5,328.58 as of June 1, 2019.
Action: Board resolution or directive.
6. Adjourn to Board Meeting
7. Minutes, Board Meeting
Action: Board resolution to approve or amend.
A. May 28, 2019 (p. 58 Ͳ 59)
8. Open Forum—Homeowners will be provided 3 minutes each to comment
9. Reports
Financials
A. May 2019 (p. 60 Ͳ 124)
Total Assets $760,502
Total Operating $127,548
Total Reserve $518,744
Total Receivables $114,210
Income $112,229
Expenses $193,334
Net Surplus/(Deficit) $(81,105)
Net Surplus/(Deficit), YTD $(79,294)
Footnote to Financial:
Month to date net deficit is primary because of Annual Termite Control agreement
paid in full $22,675.00, Gutter and Downspout Cleaning $16,330.00 and General
Repairs/Maintenance of $32,355.00.
10. Manager Report
A. Landscape
Don of California Arborist, will address the board and take questions as well as
speak to the following recommendations:
i. Monthly walkͲthrough sections (if not the entire property) with a Board
member or Landscape committee members.
ii. Recommendations for tree removal, specifically those that are causing
root damage. He will provide specifics.
iii. Recommendations for shrub removals.
iv. Modifying the irrigation system when possible to drip or low usage
irrigation. California Arborist agreed to provide irrigation system report
and recommendations for Board presentation.
v. Recommendations for different plants in various sections of the
property to accommodate the amount of sunlight and shade.
vi. Don is also seeking feedback on the landscape that was done in the front
entrance – This landscape is similar to what he would be recommending.
B. Roof
There are four more buildings remaining. Ronnie with roofing company will do 1
building each month starting in July finishing in October. As he is completing the
final building – he would like to have all the necessary skylights ordered so that he
can replace them one building at a time for the amount of $500.00 each building.
I’ve invited him to the board meeting. He’s out of town this month but plans to
come by in July:
Required Skylights: Buildings 1Ͳ20: 280 small skylights and 20 large skylights
Building 21Ͳ26: 96 small skylights and 4 large skylights
Also, spoke to the owner of Baja about the use of unit electricity. The owner
assured me that he would require his crew to use common area outlets or use
generators.
C. General Maintenance
i. In addition to the requests to repair stucco, dry rot wood, wood siding,
etc., we have gotten a about a dozen requests for Balcony repairs
ii. Regarding other nonͲemergency and nonͲsafety work orders they are being
issued to handyman to repair and recommend the Board or Committee
review and approve work because the Association does not have the
budget to complete all the work. We recommend we hold separate
meeting during day of site inspection to review with Board and/or
committee.
D. Department of Housing and Urban Development (HUD) (p. 125)
Lakeridge has been approved for an FHA certified Condo Project from 5/03/2019 –
5/03/2022.
E. Janitorial (p. 126 Ͳ 128)
We reached out to Oasis concerning the up keep of the restroom as well as
submitted a work order to the handyman to look into the maintenance issues.
F. Exterior Lighting (p. 129 Ͳ 130)
Owner suggested replacement of all bulbs in front of Unit to LED to save electrical
cost. He mentioned he would volunteer on a Committee to help with the
replacement of the bulbs. Also, spoke with Jose who said there is no adjustment
for exterior lighting because they are operated by photo cell.
G. Pool and Spa Inspection (p. 131)
Allpro provided status of pool and spa condition.
H. Southwest Patrol
i. Southwest Patrol Violation (p. 132 Ͳ 148)
ii. Southwest Patrol Daily logs (p. 149 Ͳ 154)
iii. Resident Security matters (p. 155 Ͳ 159)
I. Open work Orders (p. 160 Ͳ 181)
We suggested we gather all work orders for Board and/or Committee for
discussion during meeting. As there are a number of work orders issued, would
recommend we hold separate meeting during day of site inspection to review with
Board and/or Committee.
J. Asphalt Repair/Replacement
AMS Paving estimates based upon reserve study quantity of 143,000 Sq Ft to
remove and replace is $3.00 – $3.20 per sq ft ($429,000 Ͳ $457,600) or if slurry seal
only then $0.10 Ͳ $0.13 per sq ft ($14,300 Ͳ $18,590).
11. Unfinished Business
A. Committees, Landscape & Maintenance
Discussion to form committees to help review and provide suggestions on
landscape and general maintenance prioritization and governance.
Action: Board resolution or directive.
B. Security Camera, Conduit Maintenance (p. 182 Ͳ 187)
The conduit housing the camera cables require maintenance, per recommendation
from Spying Eye. Spying Eye estimated parts and labor not to exceed $1,000.00,
Excel Electric proposal is $3,300.00.
Action: Board resolution.
C. Architectural Request, Unit 221 (p. 188 Ͳ 189)
Request to install satellite dish. Recommend the Board approve resolution to
approve all similar requests with same contingency provided to other units.
Action: Board resolution or directive.
D. Architectural Request, Unit 132 (p. 190 Ͳ 191)
Request to install new sliding doors. Recommend consider color of frame, style of
door, etc. so the appearance remains consistent throughout the property.
Action: Board resolution or directive.
E. Lake & Stream Waste Basket (p. 192 Ͳ 193)
Proposal to fabricate 15 stainless steel baskets, $90.00 per basket, and base
$150.00 plus tax. Similar waste baskets are over $100.00 per basket.
Action: Board resolution or directive.
F. CPA Engagement (p. 194 Ͳ 199)
Proposal for the audit and tax services associated with the year and questionnaire.
Action: Board resolution or directive.
12. New Business
A. Southwest Patrol, Hourly Rate Increase (p. 200)
Southwest will has indicated the hourly rate will increase due to the reduction of
service hours requested.
Action: Board resolution or directive.
B. Shotcrete Proposal (p. 201 Ͳ 204)
Guzman proposal $53,048.00 and Voelker Construction is $57,950.00; Voelker
provided discount if Board approve them to perform both shotcrete and wrought
iron fence painting.
Action: Board resolution or directive.
C. Pool Maintenance Proposal
i. Pool/Spa Cleaning (p. 205)
AllPro proposal to clean pool area deck, furniture and restrooms for
$880.00 per month; Oasis is currently cleaning for $815.00 per month.
Primary difference is AllPro will clean the pool deck 3 times per week,
suggested because of the amount of debris from the tree, vs 1 time a week
from Oasis.
Action: Board resolution or directive.
ii. Pool and Spa lights (p. 206)
Will verify if they have C10 license if approved, otherwise will have Excel
Electric repair or provide proposal if exceeds $500.00.
Action: Board resolution or directive.
D. Wrought Iron Fence Painting (p. 207 Ͳ 226)
Received 3 proposals, for Voelker proposal please see under Shotcrete.
Action: Board resolution or directive.
E. Balcony Repair Proposal (p. 228)
A proposal received for the replacement of Unit 88 balcony for the amount of
$7,700.00.
I met Avelino and we looked at the balconies to units 88, 154, 159, 196, 235, 247,
253, 260 and 267. I asked that he submit one proposal bundling the balconies; As
you may know from previous repairs the cost per balcony ranged from $4,500.00 to
over $7,000.00. My thought process was to do a comparison to see if we can get a
cheaper proposal by having them all lumped in 1 bid. As of this board packet, I
have not received the bid from AC Framing.
Action: Board resolution or directive.
F. Other emergency items
i. Lien Resolution, Unit 148 (p. 229 Ͳ 231)
Action: Board resolution or directive.
13. Announcement of Next Meeting
14. Adjourn
Thank you for the opportunity to serve your community!
Submitted By: Ron Reynolds
AGENDA
LAKERIDGE-WHITTIER HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
Immediately Following Executive Session approximately 7:30 pm, June 25, 2019
Senior Center, 13225 Walnut St. Whittier CA 90601
I. Executive Session Meeting, 6:30pm
This portion of the meeting is closed to the homeowners per Civil Code §4935.
a. Call to order
b. Roll Call
c. Review and Approval of Previous Meeting Minutes
d. Homeowner Discipline/Issue
e. Collections Issues
f. Legal Issues
II. Adjourn to Board Meeting, Immediately Following Executive Session
III. Call to Order
IV. Roll Call
V. Review and Approval of Previous Meeting Minutes
VI. Open Forum – Homeowners will be provided 3 minutes each to comment.
VII. Reports
a. President
b. Treasurer
c. Manager
VIII. Unfinished Business
a. Committees, Ad hoc
b. Security Camera, Conduit Maintenance
c. Architectural Application
d. Lake & Stream Waste Basket/Platform
e. CPA Engagement Letter
IX. New Business
a. Southwest Patrol Hourly Rate Increase
b. Shotcrete Proposal
c. Pool Maintenance Proposal
d. Wrought Iron painting
e. Balcony Repair Proposal
f. Other emergency items that were reasonably unforeseen and may be lawfully discussed in
regular session.
X. Announcement of Next Meeting, Time and Location.
XI. Adjourn
PAGE 1
Lakeridge Whittier Homeowners Association
Executive Session Minutes
May 28, 2019
I. Roll Call
Directors Present Directors Absent
Darin Pomerleau, President
Linda Ward, Vice President
Nicole Ratib, Treasurer
Vincent Barragan, Member
Christopher Bradley, Member
Raymond Egans, Member
Vacant, Member
Manager Present
David Mayemura, CMCA
Ron Reynolds
II. Call to Order
Meeting was called to order at 6:38 p.m.; Quorum established.
III. Minutes, Executive Session
a. April 30, 2019
Resolution approved 6Ͳ0 minutes as presented.
IV. Homeowner Discipline/Issues
a. Unit 289, Appeal $125.00 Chargeback
Tabled, Board approved 6Ͳ0 to reconsider if/when he Owner provides copy of vendor
invoice and proof of payment for work associated with the emergency after hours call
on 9/10/18.
b. Unit 54 and Unit 173, String lights
Tabled, pending Board review of current rule.
c. Unit 262, NonͲPatio Furniture
Resolution approved 6Ͳ0 to waive fine, Owner now in compliance.
d. Unit 71, Cable Hanging From Roof
Resolution approved 6Ͳ0 to waive fine and to remove cable and dish from roof
because Owner states that they installed.
e. Unit 244, Vehicle Repair Reimbursement
Tabled, pending receipt of repair proposal from Owner.
f. Unit 79, Water Damage Buildback
Resolution approved 6Ͳ0 for Byonyx to buildback Owner unit damaged by a slab
leak; Board reviewed 2 other vendor proposals.
V. Adjourn to Board Meeting at 7:35pm
The foregoing minutes were approved by the Board of Directors on _____________________.
______________________________
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PAGE 37
>ĂŬĞƌŝĚŐĞ tŚŝƚƚŝĞƌ ,͘K͘ ͘
DĂŶĂŐĞĚ ďLJ WĂƌƚŶĞƌƐ ŽŵŵƵŶŝƚLJ DĂŶĂŐĞŵĞŶƚ
June 10, 2019 EKd/ K& , Z/E'
KDW>/ E η͗ ϭϭϯϴϭ
5001
Joshua Fabros & Jose G. Ponce Jr.
4140 Workman Mill Road #186
Whittier, CA 90601
RE: Lakeridge Whittier H.O.A. 5001-186-2
Dear Homeowner,
An issue has been reported to the Association which involves you or your unit. In order to properly resolve this issue,
you are being called to a hearing to review the matter with the Board of Directors. Please note that this hearing may
result in disciplinary action as authorized by the Association’s Governing Documents, including but not limited to fines
and costs incurred by the Association.
The hearing will take place as noted below:
Date/Time/Location: 06/25/19 6:30PM Whittier Senior Center 13225 Walnut Street, Whittier CA 90602
Fine Amount: Up to $50.00
Reason: Your pet was allowed to be on the patio unattended.
Per the Association Rules & Regulations, Pet Rules, Section 2.01: Pets must always be on a leash when outside of the
resident's unit. Pets cannot be left unattended when outside, loose on balcony, patio or any other common area.
Please do not allow your dog to run unleashed, effective immediately.
Prior to imposing disciplinary action (which may include a monetary penalty), the Board is required to invite you to
attend a hearing in which you may present your facts as to why the Board should not impose disciplinary action.
If you do not attend the hearing, the Board may allow disciplinary action to be imposed based on the facts available to
them. /Ĩ LJŽƵ ĐĂŶŶŽƚ ĂƚƚĞŶĚ ƚŚĞ ŚĞĂƌŝŶŐ͕ ƉůĞĂƐĞ ƉƵƚ LJŽƵƌ ƌĞƐƉŽŶƐĞ ŝŶ ǁƌŝƚŝŶŐ ǀŝĂ ůĞƚƚĞƌ Žƌ ĞŵĂŝů ƚŽ ŽƵƌ ŽĨĨŝĐĞ Ăƚ ůĞĂƐƚ
ϱ ĚĂLJƐ ƉƌŝŽƌ ƚŽ ƚŚĞ ŚĞĂƌŝŶŐ ĚĂƚĞ͘ If you have any questions, please refer to page 2 of this letter. The Board thanks you
in advance for your cooperation in resolving this issue in a timely manner.
Sincerely,
Ron Reynolds
Agent for Lakeridge Whittier H.O.A.
cc: Resident (if original is mailed to off site address)
4140 Workman Mill Road #186 Whittier, CA 90601
Association correspondence may be emailed to [email protected], or mailed to:
Lakeridge Whittier H.O.A., 1107 Fair Oaks Ave. #107, South Pasadena, CA 91030
PAGE 38
>ĂŬĞƌŝĚŐĞ tŚŝƚƚŝĞƌ ,͘K͘ ͘
DĂŶĂŐĞĚ ďLJ WĂƌƚŶĞƌƐ ŽŵŵƵŶŝƚLJ DĂŶĂŐĞŵĞŶƚ
June 17, 2019 Z Yh ^d dK WW > K Z /^/KE
KDW>/ E η͗ ϭϭϰϬϯ
5001
Valerie Preciado
4140 Workman Mill Road #1
Whittier, CA 90601
RE: Lakeridge Whittier H.O.A. 5001-1-1
Dear Homeowner,
You have requested to appeal the board decision on the waive of late fees described below:
Reason: : Late fee payment received on January and February 2018.
Results: dŚĞ ŽĂƌĚ ƌĞǀŝĞǁĞĚ LJŽƵƌ ƌĞƋƵĞƐƚ ƚŽ ǁĂŝǀĞ ƚŚĞ ΨϭϴϬ͘ϮϬ ĨĞĞƐ ĨŽƌ ƌĞĐĞŝǀŝŶŐ LJŽƵƌ ƉĂLJŵĞŶƚƐ ůĂƚĞ ĚƵƌŝŶŐ
:ĂŶƵĂƌLJ ĂŶĚ &ĞďƌƵĂƌLJ͘ dŚĞ ŽĂƌĚ ĚĞŶŝĞƐ ǁĂŝǀŝŶŐ ƚŚĞ ΨϭϴϬ͘ϮϬ ĨĞĞƐ͘
The Board made their decision based upon available information. You believe the decision the Board made is
unreasonable and wish to dispute the result. In order to properly resolve this issue, you are being called to a hearing to
review the matter with the Board of Directors.
The hearing (which will be conducted on an executive session) will take place as noted below:
Date: 06/25/19
Time: 8:05PM
Location: Whittier Senior Center 13225 Walnut Street, Whittier CA 90602
The Board thanks you in advance for your cooperation in resolving this issue in a timely manner.
Sincerely,
Ron Reynolds
Agent for Lakeridge Whittier H.O.A.
cc: Resident (if original is mailed to off site address)
4140 Workman Mill Road #1 Whittier, CA 90601
Association correspondence may be emailed to [email protected], or mailed to:
Lakeridge Whittier H.O.A., 1107 Fair Oaks Ave. #107, South Pasadena, CA 91030
PAGE 39
>ĂŬĞƌŝĚŐĞ tŚŝƚƚŝĞƌ ,͘K͘ ͘
DĂŶĂŐĞĚ ďLJ WĂƌƚŶĞƌƐ ŽŵŵƵŶŝƚLJ DĂŶĂŐĞŵĞŶƚ
,ĞĂƌŝŶŐ EŽƚŝĐĞ
&ƌĞƋƵĞŶƚůLJ ƐŬĞĚ YƵĞƐƚŝŽŶƐ
tŚLJ Ăŵ / ďĞŝŶŐ ƐĞŶƚ ƚŚŝƐ ůĞƚƚĞƌ͍ One of the responsibilities of your Association’s Board of Directors is to promote
harmony amongst members of your Community. Unfortunately, this sometimes results in the need for the Board to
enforce the Governing Documents of the Association when it is apparent that a provision has been violated.
/Ĩ LJŽƵ ŚĂǀĞ ƌĞĐĞŝǀĞĚ Ă ͞ ŽŵƉůŝĂŶĐĞ ZĞƋƵĞƐƚ͟, this is merely a warning to bring to your attention that either a fellow
resident of yours or the Board, have noticed an issue which needs to be resolved. If you have any questions, comments
or concerns about this letter, or what was reported to our office, you should put them in writing to our office as soon as
possible for Board review. If you resolve the issue, you should notify our office as soon as possible, and no further
action will be taken if the situation was properly resolved.
/Ĩ LJŽƵ ŚĂǀĞ ƌĞĐĞŝǀĞĚ Ă ͞EŽƚŝĐĞ ŽĨ ,ĞĂƌŝŶŐ͟, this is a notice inviting you to meet with the Board of Directors to provide
your side of the story as well as present any facts and/or witnesses to support your claims. You may or may not receive
a courtesy compliance request letter prior to receiving a notice of hearing depending on the severity of the issue or the
policies of the association. Once the hearing has occurred (whether you attend or not), the Board will confer in a
executive session to decide if any disciplinary action will be taken, and you will be notified of the Board’s decision in
writing within 15 days of the hearing. The results of a hearing cannot be appealed, so it is recommended you attend the
hearing and be well-prepared with your facts.
KŶůLJ ƚŚĞ ůĞŐĂů ŽǁŶĞƌ;ƐͿ ŽĨ ƚŚĞ ƵŶŝƚ ŵĂLJ ĂƚƚĞŶĚ ƚŚĞ ŚĞĂƌŝŶŐ ĂƐ ƚŚĞ ƉƌŝŵĂƌLJ ƉĂƌƚLJ ƚŽ ƚŚĞ ŶŽŶͲĐŽŵƉůŝĂŶĐĞ͘ If a
resident/tenant is involved or is a witness to the issue, they may also attend, but only if a legal owner is also in
attendance as the primary party.
/Ĩ LJŽƵ ĐĂŶŶŽƚ ĂƚƚĞŶĚ ƚŚĞ ŚĞĂƌŝŶŐ͕ please put your facts in writing to our office at least 5 days prior to the scheduled
hearing, and we will forward it to the Board for their review.
Most Association Governing Documents allow for fines and other penalties to be imposed after a hearing has been held.
/Ĩ LJŽƵ ŶĞĞĚ Ă ĐŽƉLJ ŽĨ ƚŚĞƐĞ ĚŽĐƵŵĞŶƚƐ, you can obtain them online at www.partnerscommunitymgmt.com.
ĂŶ / ĐĂůů ƐŽŵĞŽŶĞ ƚŽ ĚŝƐĐƵƐƐ ƚŚŝƐ ŝƐƐƵĞ͍ You may call our office anytime with general questions, however, you will not
be able to speak to a Board Member, and we will not be able to respond on their behalf. For that reason, we highly
recommend that all comments, questions and concerns be sent to our office in writing via letter or email, so that we can
forward your correspondence to all Board Members for proper review. This will ensure that your correspondence is
reviewed by everyone involved.
Association correspondence may be emailed to [email protected], or mailed to:
Lakeridge Whittier H.O.A., 1107 Fair Oaks Ave. #107, South Pasadena, CA 91030
PAGE 40
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PAGE 41
PAGE 42
PAGE 43
6/3/2019 Partners Community Management Inc Mail - Car Cover
Ray Wong <[email protected]>
Car Cover
Ray Wong <[email protected]> Mon, Jun 3, 2019 at 12:22 PM
To: Darin Pomerleau <[email protected]>, "Christopher T. Bradley" <[email protected]>, "Linda M. Ward"
<[email protected]>, Nicole Ratib <[email protected]>, Raymond Egans <[email protected]>,
Suzanne Riche <[email protected]>
Cc: Ron Reynolds <[email protected]>
Hi Board,
An owner has a car he drives once or twice a week and would like to cover it on the remaining 5 days to keep the car
clean. The permit is presently placed on the lower left of the rear window.
I did not find anything on car covers in the rules and regulations for Lakeridge.
Is car covers approved to be used on the car at Lakeridge?
If car covers are approved how should the owner display the permit when the car is covered?
A copy of your association’s Budget, Certificate of Insurance, and many any other association documents are accessible
online using your current statement to register if you have not already done so.
If I can be of assistance, please do not hesitate to contact me.
Regards,
Ray Wong
Assistant to Community Managers
Partners Community Management
626-529-3918 Partners CM Office
www.PartnersCommunityMgmt.com
The information in this e-mail is ASSOCIATION-CLIENT PRIVILEGED AND CONFIDENTIAL and is intended solely for the
use by the individual or entity named above. If you believe that it has been sent to you in error, do not read it. Please reply
to the sender that you have received the message in error, and then delete it. This COMPANY may act as a debt collector.
Any information obtained will be used for that purpose.
PAGE 44
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