Approved by Curriculum Development Centre 101 Oasis Radiant Computer Science, Book 8 You can scroll your sheet by rolling your mouse wheel, which is equivalent to clicking the uparrow or down-arrow buttons in the scroll bar. Moving with Scroll Bars As shown in the above screen capture, there are two scroll bars: one for moving vertically within the sheet, and one for moving horizontally. Using the vertical scroll bar, you may: ● Move upward by one line by clicking the upward-pointing scroll arrow. ● Move downward by one line by clicking the downward-pointing scroll arrow. ● Move one next page, using next page button. Moving with Keyboard The following keyboard commands, used for moving around your sheet, also move the insertion point: Keystroke Where the Insertion Point Moves Forward one box Back one box Up one box Down one box PageUp To the previous screen PageDown To the next screen Home To the beginning of the current screen End To the end of the current screen
Oasis Radiant Computer Science, Book 8 102 Approved by Curriculum Development Centre You can move cell by cell or sheet by sheet. Now click in any cell containing data in the sheet. You would have to hold down the Ctrl key while pressing an arrow key, which moves the insertion point as described here: Key Combination Where the Insertion Point Moves Ctrl + To the last box containing data of the current row Ctrl + To the first box containing data of the current row Ctrl + To the first box containing data of the current column Ctrl + To the last box containing data of the current column Ctrl + PageUp To the sheet in the left of the current sheet Ctrl + PageDown To the sheet in the right of the current sheet Ctrl + Home To the beginning of the sheet Ctrl + End To the end of the sheet Moving with Go To Command Press F5 key to use Go To command, which will display a dialogue box where you will have various options to reach a particular box. Normally we use row and column number, for example K5 and finally press Go To button. Saving Workbook Workbooks are the files of MS Excel. So the process to save the files in MS Office packages is similar to the saving of a workbook. After preparation of the worksheet file you have to save it for the future purposes. Steps (1) : Click the File tab and select Save As option. (2) Select a folder where you would like to save the sheet.
Approved by Curriculum Development Centre 103 Oasis Radiant Computer Science, Book 8 (3) Finally, click on Save button and your sheet will be saved with the entered name in the selected folder. Lab Work- 1 Prepare the result sheet format as below and save it with your name. Nepal Higher Secondary School Result Sheet Roll no Name Math Science Nepali English Computer Total Average 1 Sampada 78 76 78 79 80 ? ? 2 Sambridhhi 89 87 67 81 82 3 Prasamsha 90 89 91 92 94 4 Raghabi 78 67 89 72 78 5 Ballabi 89 85 90 92 88 6 Saujan 74 69 71 76 67 Total =C4+D4+E4+F4+G4 Average = H4/5
Oasis Radiant Computer Science, Book 8 104 Approved by Curriculum Development Centre Working with Worksheet In MS Excel system we have work book and work sheet. Workbooks are the files that have so many worksheets. Worksheets are the working tabular screens that have thousands of pages. Starting New Worksheet Three new, blank sheets always open when you start Microsoft Excel. But suppose that you want to start another new worksheet while you are working on another worksheet, you have to create the new worksheet. Steps (1) Right Click the Sheet Name and select Insert option. (2) Now you’ll see the Insert dialogue with select Worksheet option as selected from the general tab. Click Ok button Now select the required option as per your requirement. You can use a short cut to create a blank sheet anytime. Insert new worksheet using Shift+F11 keys. You will see a new blank sheet, similar to above sheet, opened.
Approved by Curriculum Development Centre 105 Oasis Radiant Computer Science, Book 8 Hiding Worksheet You can hide some worksheets so that you can maintain the confidentiality for these worksheets. Steps (1) Right Click the Sheet Name and select Hide option. Sheet will get hidden. Unhide Worksheet You can display the hidden worksheets when required. Steps (1) Right Click on any Sheet Name and select Unhide... option. (2) Select Sheet Name to unhide in Unhide dialog to unhide the sheet. Press Ok Button Delete Worksheet You can delete the unwanted worksheet from the workbook but at least one worksheet should be there on the workbook. Steps (1) Right Click the Sheet Name and select Delete option. Sheet will get deleted if it is empty, otherwise you’ll see a confirmation message. (2) Press Delete Button. Now your worksheet will get deleted.
Oasis Radiant Computer Science, Book 8 106 Approved by Curriculum Development Centre Closing Workbook (MS Excel Files) Workbooks are files of the MS Excel system. After completion of the work, you have to close the MS Excel file which is also called work book. Steps (1) Click the Close Button as shown below. You’ll see a confirmation message to save the workbook. (2) Press Save Button to save the workbook as we did in MS Excel - Save Workbook chapter. Now your worksheet will get closed.
Approved by Curriculum Development Centre 107 Oasis Radiant Computer Science, Book 8 Open Workbook (MS Excel File) Steps (1) Click the File Menu as shown below. You can see open option in File Menu. There are two more columns Recent workbooks and Recent places where you can see recently opened workbooks and recent places from where workbooks are opened. (2) Clicking the Open Option will open the browse dialogue as shown below. Browse the directory and find file you need to open.
Oasis Radiant Computer Science, Book 8 108 Approved by Curriculum Development Centre (3) Once you select the workbook your workbook will be opened as below: Inserting Data in Worksheet For inserting data in MS Excel just activate the cell, type text or number and press enter or Navigation key. Inserting Formula For inserting formula in MS Excel go to formula bar ,enter the formula and then press enter or navigation key.
Approved by Curriculum Development Centre 109 Oasis Radiant Computer Science, Book 8 Modifying Cell Content For modifying the cell content just activate the cell, enter a new value and then press enter or navigation key to see changes. Row and Column Basics MS Excel is a tabular format consisting of rows and columns. ● Row runs horizontally while Column runs vertically. ● Each row is identified by row number which runs vertically at the left of the sheet. ● Each column is identified by column header which runs horizontally at the top of sheet For MS Excel 2010 Row numbers range from 1 to 104857 in total 1048576 rows and Columns range from A to XFD in total 16384 columns Cell The intersection of rows and columns is called cell. Cell is identified with combination of column header and row number. For example: A1, A2
Oasis Radiant Computer Science, Book 8 110 Approved by Curriculum Development Centre Find and Replace Data You can search some data and replace these data with the new value according to your requirement. You can perform it using the following steps: ● Choose Home ● Choose Find & Select -> Find or press Control + F Key. you will get the fdialogue box shown alongside. ● You can see the Find and Replace dialogue as below. ● You can replace the found text with the new text with Replace tab. Zoom By default everything on screen is displayed at 100% in MS Excel. You can change the zoom percentage from 10% (tiny) to 400% (huge). Zooming doesn’t change the font size, so it has no effect on printed output. You can view the zoom slider at the right bottom of the workbook as below.
Approved by Curriculum Development Centre 111 Oasis Radiant Computer Science, Book 8 Zoom In You can zoom in the workbook by moving slider to right. It will change only the view of the workbook. You can have maximum of 400% zoom in. See screen-shot on the right. Zoom Out You can zoom out the workbook by moving slider to left. It will change only the view of the workbook. You can have maximum of 10% zoom in. See screen-shot on the left. Lab Work- 2 Prepare the worksheet and apply the formula where applicable. Gandaki Enterprises Sno Particular Quantity Rate Amount Formula 1 Mouse 12 120 1440 =C3*D3 2 Keyboard 45 135 6075 =C4*D4 3 Hard Disk 34 5600 190400 =C5*D5 4 Monitor 23 8790 202170 =C6*D6 5 Printer 6 24500 147000 =C7*D7 6 Scanner 7 3500 24500 =C8*D8 Total 571585 =SUM(E3:E8) VAT 74306.05 =E9*13% Net Amount 645891.1 =E9+E10
Oasis Radiant Computer Science, Book 8 112 Approved by Curriculum Development Centre Formatting Cell MS Excel Cell can hold different types of data like Numbers, Currency, Dates, etc. You can set the cell type in various ways as below: ● Right Click on the cell » Format cells » Number ● Click on the Ribbon from the ribbon Various Cell Formats Below are various cell formats. ● General: This is default cell format. ● Number: This displays cell as number with separator. ● Currency: This displays cell as currency i.e with currency sign. ● Accounting: Similar to currency used for accounting purpose. ● Date : Various date formats are available under this like 17-09-2013, 17thSep-2013, etc ● Time : Various time formats are available under this like 1.30PM, 13.30, etc ● Percentage : This displays cell as percentage with decimal places like 50.00% ● Fraction: This displays cell as fraction like 1/4 ,1/2 etc. ● Scientific: This displays cell as exponential like 5.6E+01. ● Text: This displays cell as normal text. ● Special: This is a special format of cell like Zip code, Phone Number. ● Custom: You can use custom format by using this.
Approved by Curriculum Development Centre 113 Oasis Radiant Computer Science, Book 8 Text-decoration Various options are available in Home tab of the ribbon as below. ● Bold: It makes text highlighted by choosing Home » Font Group » Click B or Press Control + B ● Italic : It makes text italic by choosing Home » Font Group » Click I or Press Control + I ● Underline: It makes text to be underlined by choosing Home » Font Group » Click U or Press Control + U ● Double Underline: It makes text highlighted by choosing Home » Font Group » Click arrow near U » Select Double Underline. Rotating Cell from Home Tab Click on the orientation in the Home tab. Choose options available like Angle Counter Clockwise, Angle Clockwise, etc.
Oasis Radiant Computer Science, Book 8 114 Approved by Curriculum Development Centre Rotating Cell from Formatting Cell Right Click on the cell. Choose Format cells » Alignment » Set the degree for rotation. Changing Background Colour By default the background colour of the cell is white in MS Excel. You can change it as per your need from Home tab » Font group » Background color.
Approved by Curriculum Development Centre 115 Oasis Radiant Computer Science, Book 8 Changing Foreground Colour By default the foreground or text colour is black in MS Excel. You can change it as per your need from Home tab » Font group » Foreground colour. Also you can change foreground colour by select cell Right click » Format cells » Font Tab » Colour. Apply Borders MS Excel enables you to apply borders to the cells. For applying border select the range of cells Right Click » Format cells » Border Tab » Select the Border Style. Then you can apply border by Home Tab » Font group »Apply Borders.
Oasis Radiant Computer Science, Book 8 116 Approved by Curriculum Development Centre Apply Shading You can add shading to the cell from the Home tab » Font Group » Select the Colour Adjust Margins, page orientations and print Margins are the unprinted areas along the sides, top, and bottom of a printed page. All printed pages in MS Excel have the same margins. You can’t specify different margins for different pages in a worksheet. You can set margins by various ways as below • Choose Page Layout » Page Setup » Margins drop-down list, you can select Normal, Wide, Narrow, or the custom Setting. ● These options are also available when you choose File » Print. If none of these settings does the job, choose Custom Margins to display the Margins tab of the Page Setup dialogue box as shown below. Page Orientation Page orientation refers to how output is printed on the page. If you change the orientation, the onscreen page breaks adjust automatically to accommodate the new paper orientation.
Approved by Curriculum Development Centre 117 Oasis Radiant Computer Science, Book 8 Types of Page Orientation ● Portrait : Portrait to print tall pages (the default). ● Landscape : Landscape to print wide pages. Landscape orientation is useful when you have a wide range that doesn’t fit on a vertically oriented page. Changing Page Orientation ● Choose Page Layout » Page Setup » Orientation » Portrait or Landscape. ● Choose File » Print. Lab Work- 3 Prepare the following calendar and format it using MS Excel.
Oasis Radiant Computer Science, Book 8 118 Approved by Curriculum Development Centre Formulas in MS Excel Formulas are important applications in worksheet. Without formula worksheet will be just simple tabular representation of data. A formula consists of special code which is entered into a cell. Elements of Formulas A formula can consist of any of these elements: ● Mathematical operators, such as +(for addition) and *(for multiplication) Example: o =A1+A2 Adds the values in cells A1 and A2. ● Values or text Example: o =200*0.5 Multiplies 200 times 0.5. This formula uses only values, and it always returns the same result as 100. Example: o =SUM(A1:A12) Adds the values in the range A1:A12. Creating Formula For creating formula you need to type in Formula Bar. Formula begins with ‘=’ sign. When building formulas manually, you can either type in the cell addresses or you can point to them in the worksheet. Copying Formulas in MS Excel Copying formulas is one of the most common tasks that you do in a typical spread sheet that relies primarily on formulas. When a formula uses cell references rather than constant values, Excel makes the task of copying an original formula to every place that requires a similar formula. Let us see this with the help of example. Suppose you
Approved by Curriculum Development Centre 119 Oasis Radiant Computer Science, Book 8 want sum of all the rows at last, then you will write a formula for first column i.e. B. You want sum of the rows from 3 to 8 in the 9th row. After writing formula in the 9th row, we can drag it to remaining columns and the formula gets copied. After dragging we can see the formula in the remaining columns as below. ● column C : =SUM(C3:C8) ● column D : =SUM(D3:D8) ● column E : =SUM(E3:E8) ● column F : =SUM(F3:F8) ● column G : =SUM(G3:G8) Functions in Formula Many formulas you create use available worksheet functions. These are called the functions. When you type = sign and then type any letter you will see the searched functions as below. Suppose you need to determine the largest value in a range. A formula can’t tell you the answer without using a function. We will use formula that uses the MAX function to return the largest value in the range B3:B8 as =MAX(A1:D100) Inserting Charts The graphical presentation of the data using some standard charts is called inserting the chart. We can represent the data using pie-chart, bar graph, column graph, etc.
Oasis Radiant Computer Science, Book 8 120 Approved by Curriculum Development Centre Lab Work- 4 Prepare the following worksheet and apply the formula using functions. Format the worksheet. Types of Charts There are various chart types available in MS Excel as shown in screen-shot. ● Column : Column chart shows data changes over a period of time or illustrates comparisons among items. ● Bar: A bar chart illustrates comparisons among individual items.
Approved by Curriculum Development Centre 121 Oasis Radiant Computer Science, Book 8 ● Pie: A pie chart shows the size of items that make up a data series, proportional to the sum of the items. It always shows only one data series and is useful when you want to emphasise a significant element in the data. ● Line: A line chart shows trends in data at equal intervals. ● Are : An area chart emphasises the magnitude of change over time. ● X Y Scatter: An xy (scatter) chart shows the relationships among the numeric values in several data series, or plots two groups of numbers as one series of xy coordinates. ● Stock: This chart type is most often used for stock price data, but can also be used for scientific data (for example, to indicate temperature changes). ● Surface: A surface chart is useful when you want to find optimum combinations between two sets of data. As in a topographic map, colours and patterns indicate areas that are in the same range of values. ● Doughnut: Like a pie chart, a doughnut chart shows the relationship of parts to a whole; however, it can contain more than one data series. ● Bubble: Data that is arranged in columns on a worksheet so that x values are listed in the first column and corresponding y values and bubble size values are listed in adjacent columns, can be plotted in a bubble chart. ● Radar: A radar chart compares the aggregate values of a number of data series. Steps: ● Select the data for which you want to create chart. ● Choose Insert Tab » Select the chart or click on the Chart group to see various chart types. ● Select the chart of your choice and click OK to generate the chart.
Oasis Radiant Computer Science, Book 8 122 Approved by Curriculum Development Centre Key Points ● Spreadsheet is software that describes the concept of electronic worksheet. We can enter a lot of data using rows and columns. ● All the horizontal parts are rows, and vertical parts are columns. ● Combination of rows and columns is called worksheet. ● Worksheet contains 65536 rows and 256 columns. ● Intersection of rows and columns is called cell. ● Cell address is the location name of cell on worksheet. ● We can insert graph of different sizes and shapes on Excel. ● MS Excel allows us to calculate the expressions using logical and mathematical operators. Lab Work- 5 Prepare a chart using the following worksheet. Schools 2068 2069 2070 2071 Bhakti Namuna 745 843 975 975 Jana Bikas 856 943 757 843 Kushumakar 665 743 767 867 Ishaneshwor 956 936 1054 1060 Bhakti Namuna 23% Jana Bikas Kushumakar 26% 21% Ishaneshwor 30% NUMBER OF STUDENTS IN SCHOOLS TOTAL STUDENTS= 17880
Approved by Curriculum Development Centre 123 Oasis Radiant Computer Science, Book 8 1. Answer the following questions. a. What is spreadsheet? b. Define worksheet. c. What is workbook? d. What is cell? e. What is chart? Write its use. f. What is cell address? g. Write mathematical and logical operators used on excel. h. List some functions used on excel. i. What is formatting of worksheet? j. Write the basic application areas and features of MS Excel. 2. Write the steps to do the following work. a. To move the cell pointer b. To format worksheet c. To insert chart d. To copy and move data e. To resize the rows and columns f. To add the value of C2 and D2 g. To insert rows h. To move chart from one location to other i. To insert columns j. To rename worksheet 3. Differentiate between: a. Rows and Columns. b. Workbook and Worksheet. Exercise ● We can format the worksheet by giving border, decimal places, etc. ● The collection of worksheet saved as the Excel file is called workbook. ● Chart is a graphical presentation of data on Excel. ● We have to apply the formula and logic with reference to the cell address on worksheet. ● Title bar, standard tool bar, formatting bar, formula bar, scroll bar, status bar are the major components of MS Excel screen. ● We have to apply the formula and logic starting with = sign. ● Rows headings are represented with number 1, 2, 3, . . . , 65536 and column headings are represented with letters as A, B, C, . . ., IV.
Oasis Radiant Computer Science, Book 8 124 Approved by Curriculum Development Centre c. Cell address and Cell pointer. d. Cell and Worksheet. e. Insert Chart and Insert Object. 4. Write the functions of the following. a. Sum (range) b. Ctrl + N c. Max(Range) d. Min(Range) e. Average(range) 5. Fill in the blanks: a. All the horizontal lines are called __________. b. Intersection of rows and columns is called __________. c. Predefined formula is called __________. d. __________ is electronic spreadsheet programme. e. Combination of __________ and __________ forms a worksheet. 6. State True and False. a. Intersection of rows and columns is called worksheet. b. Collection of worksheets is called workbook. c. Functions are predefined formula. d. We can insert chart on Excel. e. Excel has worksheet, chart and data management features. 7. Class Activity and Project Work a. Prepare a worksheet for daily sales analysis as below: A B C D E F 1 Sales Collection 2 S. No. Item Quantity Rate Amount 3 1 Mouse 30 13 ? 4 2 Printer 40 18 ? 5 3 Scanner 80 20 ? 6 4 Pen 90 16 ? 7 Total ? 8 VAT ? 9 NET ?
Approved by Curriculum Development Centre 125 Oasis Radiant Computer Science, Book 8 b. Prepare a result sheet as below: A B C D E F G H I J 1 2 Roll No. Name Math English Nepali Computer Opt. Math Total Percent 3 1 Ramesh 80 66 48 77 73 ? ? 4 2 Suyash 93 88 63 82 89 5 3 Shyasha 92 67 56 84 78 6 4 Rasmita 89 59 42 84 68 7 5 Saujan 66 64 46 64 48 8 c. Prepare a worksheet for expense analysis. A B C D E F G H I J 1 Expense analysis 2 S.N. Name Income Food Health House Education Extra Balance 3 1. Rajan 30000 ? ? ? ? ? ? 4 2. Jagan 15000 5 3. Sampada 35000 Given,House rent = 15% Health = 10% Education = 20% Food = 25% Extra = 15% d. Prepare a chart for population analysis of different regions: A B C D E 1 2065 2067 2068 2 West 880 790 560 3 East 980 990 880 4 North 560 720 960 5 South 680 950 880 ● Prepare a bar graph. ● Prepare a pie-chart. ● Prepare a line graph.
Oasis Radiant Computer Science, Book 8 126 Approved by Curriculum Development Centre MS PowerPoint 9 Chapter 8 Introduction to presentations 8 Uses and features of PowerPoint 8 Ways to prepare slides 8 Adding animations and slide transitions
Approved by Curriculum Development Centre 127 Oasis Radiant Computer Science, Book 8 Presentation Programme A presentation is a combination of slides, notes, and outlines. We can add text, graphics, photos, clip art, sound and video to our slides and make it effective for learning. We can prepare a good presentation with the help of following tips. ● Use suitable title for slide. ● Use simple font face and suitable font size. ● Use pictures or any other graphics . ● Use suitable text colour according to your background image or colour. ● Use audio or any suitable type of music to make it effective. Microsoft Office PowerPoint Microsoft PowerPoint is a part of the Office. It can help you to make a presentation. PowerPoint is a complete presentation graphics package. It offers word processing, outlining, drawing, graphing, and presentation management tools. It uses the file extension .PPT. PowerPoint 2010 is a presentation software that allows you to create dynamic slide presentations that can include animation, narration, images, and videos. Advantages of PowerPoint ● We can prepare presentations. ● Pictures and different types of images can be added to make the presentation effective. ● We can add sound file, music file, videos and animated pictures into a slide. Starting PowerPoint ● Click on start button. ● Choose programs. ● Select Microsoft Office and go to Microsoft PowerPoint. Now, you will get PowerPoint screen. Microsoft PowerPoint 9 Chapter
Oasis Radiant Computer Science, Book 8 128 Approved by Curriculum Development Centre Components File Tab - The new File tab in the left corner of the ribbon replaces the Office button. Many of the same features are present and some new features have been added. QuickAccessToolbar -This toolbar appears in the top left corner of the PowerPoint 2010 screen. This is a customisable toolbar, so that you may add icons for features that you use frequently. Tabs on the Ribbon - These tabs on the ribbon are headings for groups of tasks. These tabs look similar to the headings on the menus in older versions of PowerPoint. Help Button - This tiny question mark icon is how to access help for PowerPoint 2010. Slides/Outline Pane - The Slides/Outline pane is located on the left side of the window. The Slides pane shows thumbnail versions of each of the slides in the presentation. The Outline pane shows a text outline of all the information on the slides. Status Bar - The Status bar shows current aspects of the presentation, such as the current slide number and what design theme was used.
Approved by Curriculum Development Centre 129 Oasis Radiant Computer Science, Book 8 To create a new blank presentation: 1. Click the File tab. This takes you to Backstage view. 2. Select New. 3. Select Blank presentation under Available Templates and Themes. It will be highlighted by default. 4. Click Create. A new blank presentation appears in the PowerPoint window. Make the design. To open an existing presentation: 1. Click the File tab. This takes you to Backstage view. 2. Select Open. The Open dialogue box appears. 3. Select your desired presentation, then click Open. If you have opened the existing presentation recently, it may be easier to choose Recent from the File tab instead of Open to search for your presentation.
Oasis Radiant Computer Science, Book 8 130 Approved by Curriculum Development Centre Working with slides PowerPoint includes all of the features you need to produce professional-looking presentations. When you create a PowerPoint presentation, it is made up of a series of slides. About slides Slides contain placeholders, which are areas on the slide that are enclosed by dotted borders. Placeholders can contain many different items, including text, pictures, and charts. To change the layout of an existing slide We can select the required slide layout and apply to the existing slides. Steps: 1. Select the slide you want to change. 2. Click the Layout command in the Slides group on the Home tab. A menu will appear with your options. 3. Choose a layout from the menu. The slide will change in the presentation.
Approved by Curriculum Development Centre 131 Oasis Radiant Computer Science, Book 8 To delete a placeholder: You can easily customise your layout by deleting unwanted placeholders from any slide. 1. Position your mouse on the dotted border of the placeholder so it changes to a cross with arrows . 2. Click the border to select it. 3. Press Backspace or Delete on your keyboard. The placeholder will be removed from the slide. To add a text box: Text boxes allow you to add to your current layout, so you can place text wherever you want on your slide. 1. From the Insert tab, click the Text Box command. 2. Your cursor will turn into an upside-down cross . 3. Click, hold, and drag your mouse to draw a text box. A text box will appear.
Oasis Radiant Computer Science, Book 8 132 Approved by Curriculum Development Centre To use a blank slide: For more control over your content, you may prefer a blank slide. Steps: · Select Blank from the menu of layout options. · We can get the blank slide. Now make the design. To insert a new slide: 1. From theHometab, click the bottom half of the New Slide command to open the menu of slide layout options. 2. Select the slide you want to insert. 3. A new slide will be added to your presentation. To instantly add a slide that uses the same layout as the one you have selected, click the top half of the New Slide command.
Approved by Curriculum Development Centre 133 Oasis Radiant Computer Science, Book 8 To copy and paste a slide: 1. On the Slides tab in the left pane, select the slide you want to copy. 2. Click the Copy command on the Home tab. You can also right-click your selection and choose Copy. 3. In the left pane, click just below a slide—or between two slides—to choose the location where you want the copy to appear. A horizontal insertion point will mark the location. 4. Click the Paste command on the Home tab. You can also right-click and choose Paste. The copied slide will appear. To select multiple slides, press and hold Ctrl on your keyboard and click the slides you want to select. To delete a slide: 1. Select the slide you want to delete. 2. Press the Delete or Backspace key on your keyboard. To move a slide: 1. Select the slide you want to move. 2. Click, hold, and drag your mouse to a new location. A horizontal insertion point will mark the location. 3. Release the mouse button. The slide will appear in the new location.
Oasis Radiant Computer Science, Book 8 134 Approved by Curriculum Development Centre Applying Theme A theme is a combination of colours, fonts, and effects that can be applied to your presentation. Steps 1. Go to the Design tab. 2. Locate the Themes group. Each image represents a theme. Lab Work- 1 Prepare the following types of slides by describing your school. Introduction to Your School List of Teachers Brief history of your school Class routine Environment of your school with photo End and give Thanks!
Approved by Curriculum Development Centre 135 Oasis Radiant Computer Science, Book 8 3. Click the drop-down arrow to access more themes. 4. Hover over a theme to see a live preview of it in the presentation. The name of the theme will appear as you hover over it. 5. Click a theme to apply it to the slides. Inserting Images Adding images to your presentations makes them more decorative. Pictures, clip art, and screenshots can be inserted into PowerPoint . To insert an image from a file: 1. Select the Insert tab. 2. Click the Picture command in the Images group. The Insert Picture dialogue box appears.
Oasis Radiant Computer Science, Book 8 136 Approved by Curriculum Development Centre 3. Select the desired image file, and then click Insert. 4. The picture will appear in your slide. You can also select the Insert Picture from File command in a placeholder to insert images. To locate clip art: 1. Select the Insert tab. 2. Click the Clip Art command in the Images group. 3. The clip art options appear in the task pane to the right of the document. 4. Enter keywords in the Search for: field that are related to the image you want to insert. 5. Click the drop-down arrow in the Results should be: field.
Approved by Curriculum Development Centre 137 Oasis Radiant Computer Science, Book 8 6. Deselect any type of media you do not want to see. 7. If you want to also search for clip art on Office.com, place a check mark next to Include Office.com content. Otherwise, it will just search for clip art on your computer. 8. Click Go. To insert clip art: 1. Review the results from a clip art search in the Clip Art pane. 2. Select the desired image. 3. The clip art will appear in your slide. You can also select the Insert Clip Art from File command in a placeholder to insert clip art.
Oasis Radiant Computer Science, Book 8 138 Approved by Curriculum Development Centre Applying Transitions Transitions are motion effects that when in Slide Show view add movement to your slides as you advance from one slide to another. There are many transitions to choose from, each one of which allows you to control the speed and even add sound. Steps 1. Select the slide you want to modify. 2. Click the Transitions tab. 3. Locate the Transition to This Slide group. By default, None is applied to each slide. 4. Click the More drop-down arrow to display all of the transitions. 5. Click a transition to apply it to the selected slide. This will automatically preview the transition as well. To preview a transition: You can preview the transition for a selected slide at any time, using either of these two methods: · Click the Preview command on the Transitions tab.
Approved by Curriculum Development Centre 139 Oasis Radiant Computer Science, Book 8 · Click the star Play Animations icon. The icon appears on the Slidestab in the left pane beside any slide that includes a transition. Modifying transitions To modify the duration: 1. Select the slide that includes the transition you want to modify. 2. In the Duration field in the Timing group, enter the amount of time you want the transition to take. In this example, we will specify the length as 2 seconds, or 02.00. To add sound: 1. Select the slide that includes the transition you want to modify. 2. Click the Sound drop-down menu in the Timing group. 3. You will hear the sound and see a live preview of the transition as you hover over each sound. 4. Click a sound to apply it to the selected slide. To remove a transition: 1. Select the slide you want to modify. 2. Choose None from the gallery in the Transition to This Slide group.
Oasis Radiant Computer Science, Book 8 140 Approved by Curriculum Development Centre 3. Repeat this process for each slide you want to modify. To remove transitions from all slides, select a slide that uses None, then click the Apply to All command. Presenting Slide Show Once your slide show is completed, you will need to learn how to present it to an audience. To start a slide show: 1. Select the Slide Show tab. 2. Click the From Beginning command in the Start Slide Show group to start the slide show with the first slide. You can also start the slide show from the slide you prefer by selecting the slide and clicking on From Current Slide from the Start Slide Show group. This option is convenient if you only want to view or present certain slides. To stop or end a slide show: To end a slide show, hover and select the menu box options command and click End Show. You can also press the Esc key at the top left of your keyboard to end the show.
Approved by Curriculum Development Centre 141 Oasis Radiant Computer Science, Book 8 Printing the slides To view the Print pane: 1. Click the File tab to go to Backstage view. 2. Select Print. The Print pane appears, with the print settings on the left and the Preview on the right. Lab Work- 2 Apply the suitable themes and background on the slides and make them more attractive.
Oasis Radiant Computer Science, Book 8 142 Approved by Curriculum Development Centre To print: 1. Go to the Print pane. 2. Determine and choose how you want the slides to appear on the page. 3. If you only want to print certain slides, you can type a range of slides. Otherwise, select Print All Slides. 4. Select the number of copies. 5. Select a printer from the drop-down list. 6. Click the Print button. Animating Text and Objects Movement of text and object is called animation. In PowerPoint you cananimate text and objects such as clip art, shapes, and pictures. To apply an animation to an object: 1. Select an object. 2. Click the Animations tab. 3. In the Animation group, click the More drop-down arrow to view the available animations. 4. Select the desired animation effect.
Approved by Curriculum Development Centre 143 Oasis Radiant Computer Science, Book 8 5. The object will now have a small number next to it to show that it has an animation. Also, in the Slide pane, the slide will now have a star symbol next to it. At the bottom of the menu, you can access even more effects. Effect options Some effects will have options you can change. For example, with the Fly In effect, you can control which direction the object comes from. These options can be accessed from the Effect Options command in the Animation group. Lab Work- 3 Apply the Animation and Slide Transition on slides and view them.
Oasis Radiant Computer Science, Book 8 144 Approved by Curriculum Development Centre Key Points ● PowerPoint is the slide presentation program developed by Microsoft Company. ● Slides are the page of PowerPoint. ● PowerPoint is available for multimedia work, presentation, advertisement design, etc. ● We can use multimedia data like Graph, Pictures, and Animation, etc on the PowerPoint presentation. ● Slide layout is application for changing the slide design sample. ● We have to insert the slides as per our requirement from insert menu. ● We have to use Slide sorter option to view multiple pages or slides on PowerPoint application. ● Design template gives different types of design sample to apply on slide. ● We can insert picture, table and other drawing samples on PowerPoint slide. ● Auto Content wizard is used to design the PowerPoint presentations. ● Master slide is the main slide of PowerPoint that controls all working slides. Exercise 1. Answer these questions. a. What is slide presentation programme? b. List any five features of PowerPoint programme. c. Which company developed Power Point ? d. Write some application areas of Power Point. e. List some parts of PowerPoint. f. Write down the steps to create a blank presentation. g. What is slide transition? h. What is animation? i. What is slide sorter? j. What are slide layouts and design template? 2. Write short notes on: a. Animation b. Design templates c. Slide layout sample
Approved by Curriculum Development Centre 145 Oasis Radiant Computer Science, Book 8 d. Slide transition e. Slide show 3. Differentiate between: a. Slide show and slide sorter. b. Slide transition and slide animation. c. Design template and slide layouts. d. Inserting picture and inserting graph on slide. e. Title slide and column slide. 4. Fill in the blanks: a. Slide sorter is used to arrange different ………………… b. To select the layout of slide to design, we have to choose ………….layouts sample. c. Design ………………is used to apply different design on slide. d. Movement of slide is called …………..transition . e. Movement of text is called ………… 5. State true or false: a. Slides are called pages of Power Point. b. Slide transition helps to move the text of slide. c. Custom animation helps to give movement of text on pages. d. We can apply different design format using design template. e. We have to select required slide sample from slide layout. 6. Lab and Project Work a. Design a presentation to explain about your school by using following slides: i. Title slide ii. Bulleted list slide iii. Column slide iv. Slide with table v. Slide with chart vi. Slide with organisation chart b. Apply some design template on above slide. c. Apply custom animation and slide transition where applicable.
Oasis Radiant Computer Science, Book 8 146 Approved by Curriculum Development Centre Cyber Crime, Cyber Law and Computer Ethics 10 Chapter 8 Discuss Cyber Law 8 Discuss digital signature 8 Discuss the ethical issues in computer 8 Discuss the Electronic Transaction Act (ETA)
Approved by Curriculum Development Centre 147 Oasis Radiant Computer Science, Book 8 Computer Crime Computer crimes are results of criminal activities in information and telecommunication technology. Some main points to avoid Computer Crimes include suggestions for increasing the security and reliability of personal computers. Two comments on word usage in this essay: The main criminal activities are: ● Unauthorised use of a computer, which might involve stealing a username and password, or might involve accessing the victim's computer via the internet through a backdoor operated by a Trojan horse programme. ● Creating or releasing a malicious computer programme (e.g., computer virus, worm, Trojan horse). ● Harassment and stalking in cyberspace. ● Using a computer, a scanner, graphics software, and a high-quality colour laser or ink jet printer for forgery or counterfeiting -- it is the same crime as using an old-fashioned printing press with ink. ● Stealing a laptop computer with proprietary information stored on the hard disk inside the computer. ● Using the internet or online services to solicit sex is similar to other forms of solicitation of sex, and so is not a new crime. ● Using computers can be another way to commit either larceny or fraud. Cyber law Now a days general business has changed into e-business, general administration into e-administration, general banks into e-banking system and general payment into e-payment system using debit and credit cards. So it is very difficult to collect tax, maintain financial discipline, and control illegal transaction and fraudulent work. To Computer Crime, Cyber Law and 10 Computer Ethics Chapter
Oasis Radiant Computer Science, Book 8 148 Approved by Curriculum Development Centre regulate the activities of government and citizens, it is essential to deal with some laws and ethical issues related to such electronic transaction process which is termed as cyber law. Basically it deals with: ● Digital signature ● Use of telecommunication law ● Intellectual property rights law ● Cyber crime law ● Data protection and privacy law ● Electronic transaction act Digital Signature It is similar to our general signature which is used to check the authenticity of the document and process. It is also used for the same purpose but is processed in electronic forms. So it is called "digital signature". It includes marking as digital images of paper based signature. So the sender and receiver can verify it to authenticate the message or information used in electronic transaction. Digital signature serves the following general purposes. ● Evidence ● Senders’ authenticity ● Approval of documents, etc. Use of Telecommunication Telecommunication is the best way to transmit data between concerned users. It is a fast growing system. In our country also we have different forms of telecommunication. We are using mobile phones, CDMA (Code Division Multiple Access), PSTN (Public Switched Telephone Network), etc. The advancement of such telecommunication system using the information technology makes our business process and society more complex to control. So it is essential to include the laws, ethical issues and regulations of telecommunication under the cyber laws.
Approved by Curriculum Development Centre 149 Oasis Radiant Computer Science, Book 8 IPR (Intellectual Property Rights) It describes the laws to preserve the intellectual property of individuals like artists, authors, musicians, inventors, etc. It includes copy right, patent rights, and trademark. Cyber Crime Law The growing threats to society caused by the criminals or irresponsible actions of individuals who are taking advantage of the widespread use and vulnerability of computers and the internet and other networks is called computer crimes. It includes: The unauthorised access, use, modification and destruction of hardware, software, data or network resources. Unauthorised release of information. Unauthorised copying of software. Denying user an access to their own hardware, software, data, etc. Using computer to facilitate illegal work. Hacking It is the obsessive use of computers or the unauthorised access and use of networked computer system. Hackers may be outsiders or insiders. Hacker can monitor emails, web servers or file transfers to extract passwords or steal password. They use cracked system and get access to network files and data to damage the computer and networking system. Data Protection and Privacy Laws Information is a major resource of an organisation. Right information available at the right time will increase the productivity of management. So it is very essential to protect such information and maintain privacy. So the other unauthorised users or competitors may use our
Oasis Radiant Computer Science, Book 8 150 Approved by Curriculum Development Centre information for business process. According to cyber law, it is illegal to copy other's documents and data without getting permission of the owner. Electronic Transaction Act It is essential to control and monitor electronic transactions like e-business, e-payment, online payment, electronic fund transfer, etc. so that the government will be able to collect tax and other revenue. It is essential to control fraudulent work on debit and credit card transaction also. So cyber law should include such a law to control fraud and hacking on electronic transaction. Ethical Issues Ethics is the morality of individuals, society and the political society. It describes what to do and what not to do. These are not written laws but these are socially recognised norms and values which work like the laws. To control and regulate the information society it is essential to address ethical issues. It is difficult to maintain the society with laws but it is easy to maintain if people themselves are ethical. Ethical issues describe the concept of accountability, obligation, responsibility, liability, intellectual property rights, quality of system and quality of life. Modern business society should have business ethics and technological ethics. Business ethics describes the morality in business process and technological ethics describe the morality to use technology for modern business process. Ethical Issues in Computing We have discussed that ethics is the morality, social norms and values which define what to do and what not to do with computer system and information society. Some ethical issues in computing can be listed as below: ● Do not use pirated software. We have to stop software piracy by using paid and certified original version of software.