Team 3

INDEX• Foreword• Constitution of Structured Committee• Notification• Meeting Details• Meeting Proceedings

Foreword An organization runs successfully and smoothly if it has a good administrative mechanism. This mechanism helps to maintain a unity of direction to all its actions and thus helps to gain the organizational goal and requirements effectively and efficiently.With the above fundamentals, structured committee of administrators is constituted in Manipal University Jaipur.The primary objective of the Section Heads Team (Structured Committee-Team 3) is to discuss various matters relating to administration and to promote proper coordination for implementation of strategic roadmap for University’s growth. Committee can develop plan for threat prevention, mitigation, and recovery. The committee’s approach is to assess internal external resources, identifying any administrative challenges and prioritize activities. The other objective of committee is to adapt new things in the view of digital transformation rather to devise criterion and rules. Installing a robust administrative mechanism can help in removing the enroute roadblocks towards a quality journey.This report outlines the conduction of Team-03 structured committee meetings, which includes calling for agenda items, sending invitations and MoM for the year 2025.Dr Karunakar A KotegarPro President, Manipal University Jaipur Chairman, Structured Committee Team-3

ChairmanDr Karunakar A Kotegar, Pro President, Manipal University JaipurVice-ChairmanDr Nitu Bhatnagar, Provost, Manipal University JaipurMembersDr Lalita Ledwani, Dean, RIAAADr Ajay Kumar, Dean, GODr Vijaypal Singh Dhaka, Dean, Q&ADr Madhura Yadav, Dean, SW Dr Pankaj Vyas, Director, DSWDr Abhijeet Singh, Director, Academic AdministrationDr Dasari Nagaraju, CoEDr Shahbaz Ahmed Siddiqui, Director, ResearchDr Prakash Ramani, Director, Admissions Dr Manish Tiwari, Director, Q&CDr Sandeep Chaurasia, Director, CR&PDr Sushil Kumar Jain, Director Alumni RelationsDr Ravi Kumar Sharma, Director, International Collaborations Dr Anand Pandey, Director, E-CellDr Vijay Laxmi Sharma, Director, MUJ-TECDr Sandeep Joshi, CEO, AICMs Kananjeet Kaur, Head, HRMr Pradeep Chaturvedi, CF&AOCol Sharad Sharma, Director, GS&AMr Anshuman Mohanty, Head, DITSDr Ashish Sharma, Deputy Registrar, AdministrationDr K Shivraj, Chief LibrarianDr G Mallikarjuna, Director, CDOEDr Rina Poonia, Director, SportsDr Fakira Mohan Nahak, Director, PR&MCConvenerDr Vaishali Yadav, Associate Professor, Dept of CCE

Chairman of the Committee along with all other members extend his thanks and recognitions to the following members for their contributions & services put on by them as a member of Team 3 in the year 2025.Mr Rahul JainMember of the Committee(as Head HR)Till July 2025Dr Bhavna TripathiMember of the Committee(as Director, DoR)Till Sept 2025Brig Ripu SoodanMember of the Committee(as Director, GS&A)Till July 2025Chairman of the Committee along with all other members wish to welcome the following members to the committee during 2025Ms Kananjeet KaurMember of the Committee(as Head HR)From Aug 2025 Dr Fakira Mohan NahakMember of the Committee(as Director, PR&MC)From May 2025Dr Shahbaz Ahmed SiddiquiMember of the Committee(as Director, DoR)From Oct 2025Col Sharad SharmaMember of the Committee(as Director, GS&A)From Nov 2025

MUJ/REGR/1403/922/2025 January 03, 2025NotificationSection Heads Team (Structured Committee - Team 3)As per the circular from this office no. MUJ/REGR/1403/731/2022 dated December 20, 2022 the “Structured Committee of Section/Functional Heads” was constituted. Considering the nature of the functions, this committee is also named as “Structured Committee – Team 3”. Due to change in administrative position, expansion of campus facility, student strengthand with an objective of effective empowerment, the committee is re-constituted, and this change is effective from January 01, 2025.Objectives:The primary objective of the Section Heads Team (Structured Committee - Team 3) is to organize and coordinate meetings for relevant agendas aligning to the strategic roadmap for University’s growth. Committee ensure design, development and implementation of feedback mechanism and follow ups for relevant issue and ensuring delivery of suitable resolution. The committee is responsible to adhere and develop mechanism for implementation of standard operating process (SoP) respective to section/ directorate. Thecommittees ensure to inculcate mission, vision and values of the institution for the purpose of execution of tasks, events and projects etc. The committee is responsible for discussing, implementing, modification, updating and renewals in policies, memberships, norms and rule & regulation periodically or in case to meet local, regional, national or international quality standard.1. Composition:• The committee is re-constituted as per the structure shown in Annexure-1.• All members are Ex-officio. This is effective January 01, 2025.2. Functions of the Committee:• To exercise revision/improvements/updation of policies, norms, rules & regulation for the respective Directorates / Sections / Functional Units.• To adhere to the standard operating procedure (SOP) for any kind of intellectual, academic, administrative within or outside the organization.• To coordinate with other Directorates / Functional Units to bring the operational efficiency to enhance the experience to all the stakeholders.• To ensure completion of tasks and assignments in alignment to accreditation / ranking / compliance / appraisal/ evaluation system of the organization and other related tasks fostering growth of organization.• To promote opportunities to have the profound guidance by the senior functionaries for the completion of their works.

3. General Norms:• One third of the members of the Committee shall constitute the quorum for a meeting of the Committee.• Any member is not able to join the meeting, he / she has to apply for “leave of absence” mandatorily. However, there is no need to nominate / depute any other official in his / her absence.4. Meetings:• Periodic meetings are conducted as per the following schedule. Any change in the schedule (or mode of conduction) will be communicated in advance by the Convener.• Third Thursday of Every Month at 3:00 PM – 4:30 PM at Board Room, 5th Floor, Admin Block, preferably on Face-to-Face (F2F) mode.• Agenda for the meeting will be invited from the members in advance. Minutes of the meetings and the recommendations will be shared among the members and also placed in various committees for approval / ratification.Dr Nitu Bhatnagar RegistrarEncl: Annexure-1To: - All Concerned.Copy to: -Hon’ble President, through PS - for information please. Pro-President, through PS - for information please.

Annexure-1Team Composition: Structured Committee - Team 3Effective January 01, 2025Sl. No Designation (Ex-Officio) Position in the Committee1 Pro President Chairman2 Provost Vice-Chairman3Dean, Research, International Affairs and Academic Administration (RIAAA) Member4 Dean, Graduate Outcomes (GO) Member5 Dean, Quality & Accreditation (QA) Member6 Dean, Student Welfare (SW) Member7 Director, Student Welfare Member8 Director, Academics Member9 Controller of Examinations Member10 Director, Research Member11 Director, Admissions Member12 Director, Quality & Compliance Member13 Director, Corporate Relations and Placement Member14 Director, Alumni Relations Member15 Director, International Collaborations Member16 Director, E Cell Member17 Director, Online Education Member18 Director, MUJ TEC Member19 CEO, AIC Member20 Head, HR Member21 CF&AO Member22 Director General, S&A Member23 Head, IT Tech Member24 Deputy Registrar, Administration Member25 Chief Librarian Member26 Deputy Registrar, Data Management & Digitalization ConvenerNote: Any other member(s) may be invited to the meeting as “Special Invitee” pertaining to the agenda items.

Meeting ParticularsSr No Meeting No. Date of Meeting Details Page No.1 76th 16 January 2025Notice1-10 AgendaMinutesAttendance2 77th 20 February 2025Notice11-19AgendaMinutesAttendance3 78th 20 March 2025Notice20-30 AgendaMinutesAttendance4 79th 28 April 2025Notice31-37 AgendaMinutesAttendance5 80th 15 May 2025Notice38-44 AgendaMinutesAttendance6 81st 26 June 2025Notice45-51 AgendaMinutesAttendance7 82nd 17 July 2025Notice52-59 AgendaMinutesAttendance8 83rd 21 August 2025Notice60-65AgendaMinutesAttendance9 84th 18 September 2025Notice66-71 AgendaMinutesAttendance10 85th 28 October 2025Notice72-79 AgendaMinutesAttendance11 86th 20 November 2025Notice80-87 AgendaMinutesAttendance12 87th 18 December 2025Notice88-94AgendaMinutesAttendance

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Page | 3MINUTES OF THE 76th MEETING OF STRUCTURED COMMITTEE TEAM-3 (SECTION HEADS)Thursday, January 16, 2025Time: 03:00 PM-04:30 PMVenue: 5th Floor, Board Room, Administrative BlockMembers Present: As per the list enclosedThe meeting began with the President & Pro-President, welcoming all the members of Team 3. Dr Nitu Bhatnagar, Provost, MUJ was welcomed as vice-chairman of Team 3 along with all the new members.(1) Confirmation of the Minutes of the 75th Structured Committee Meeting of Team 3• Confirmation of Minutes of the 75th Structured Committee Meeting of Team 3 held on Thursday, December 26, 2024.The Minutes were confirmed and approved by the Chairman.(2) Review of action taken on the Minutes of the Previous MeetingThe Committee noted and ratified the action taken on the minutes of 75th Meeting of Team 3.Further actions to be taken on open agenda items:• Action to be taken on the weekly time monitoring (late comers & early goers) details of faculty members by Head HR.• Plan for low performing programs to be discussed with Deans & Associate Deans by Director Admissions.• Power Backup audit to be completed soon by Head-IT Tech.• Refinement of Pre Procurement Process for IT to be completed soon by Head-IT Tech.• Policy for semester exchange programme to be closed by Monday, 20 Jan 2025 by Director DoIC.• Corrections on DoIC portal to be completed by 31st Jan 2025, and students should not be involved in portal related work (by Director DoIC). • Clarification and planning to be shared on when exactly the Wipro training will start, how the students will be engaged till training starts by Director CR&P by 23rd Jan 2025. • Activity calendar to be prepared for all CR&P activities by Director CR&P.• Student data who opt out from placement activities by Director CR&P.• Open agenda items from previous meeting are to be taken up by Director E-cellAgenda items closed:• To send the Email to final year students asking for hostel requirement in next semester by Director Academics & Deputy Registrar-AdminResolution- Request by 40 student is received for hostel • Exam conduction through E-pads by CoE

Page | 4Resolution- MSA is signed for E-pads. All exams will be conducted on E-pads from Jan-May 25 session. • OA agreements signed with IEEE by Director ResearchResolution- DoR will present the data every month• MoU details on DoIC portal by Director DoICResolution- MoU details on DoIC portal have been updated and shared with students last month.• Incubated startup events should be shared on social media and alumni by CEO, AICResolution- Event details were shared on social media and shared with Alumni.A. AGENDA ITEMS FOR DISCUSSION(A-1): Dean, Research, International Affairs & Academic Administration(A-1-1) Nomination of senior faculty members (2) in SDC/DRC meetings• To strengthen the PhD process, Dean, RIAAA suggested that two faculty observers (facilitated by DoR) shall be nominated for SDC & DRC meetings. These observers will be senior faculty members or former HoDs from different departments. The nominated observers will join scheduled SDC/ DRC meetings and will critically observe the adherence of processes and compliance during these meetings and subsequently submit the report to DoR. • DoR shall conduct induction sessions for nominated observers.• Pro President informed that it has been decided in URC to have audio recording of SDC/DRC on MS Teams.Action: • Names of the observers to be shortlisted and taken up for approval.• Departments need to share the SDC/ DRC schedule with DoR well in advance.• Observer’s name to be intimated by DoR to SDC/DRC two days prior to the meeting.Responsibility: Dean, RIAAA & Director Research(A-2): Dean, Graduate Outcomes(A-2-1) Support for obtaining the ABC ID of the pass-out student, particularly for the 2021, 2022, and 2023 batch• Support is needed for collecting ABC IDs of students.• HoDs are requested to drive this through senior faculty members and alumni coordinators.Action: To be taken up in HoDs meeting (Team-5)Responsibility: Dean, Graduate Outcomes(A-3): Dean, Quality & Accreditation(A-3-1) Agenda to improve graduation outcome for batch 2023-24

Page | 5• Dean Q&A briefed that only 60% data pertaining to graduation outcome (placements/higher studies/self-business) is available and for NAAC we need at least 90% of the data. • The agenda was discussed in detail, and it was decided to average the gap to 10%.Action: Call a meeting of all HoDs whose gap is more than 10%Responsibility: Dean, Quality & Accreditation and Dean Graduate Outcomes(A-3-2) Alignment of SDG keywords in all reserch articles• Presidents and Pro President suggested to take it seriously since it impacts the citations. Action: • Share a form with faculty members asking the SDG keywords in their domain & guide them to use these keywords in publications. • DoR to add a mandatory field in RMS to enter the SDG keywords while entering research paper details.Responsibility: Dean, Quality & Accreditation, Dean RIAAA and Director Research(A-4): Directorate of Student Welfare(A-4-1) Framework for Categorizing Clubs and Chapters• The details of clubs’ & chapters’ categorization (SOP & Evaluation criteria) were presented by Director DSW. Action: --Responsibility: Director DSW(A-5): Directorate of Academics(A-5-1) Registration Status(A-5-2) Email sent to: Students, Parents, Heads, Class coordinators• Director Academics briefed the Faculty wise registration status and informed that the email has been sent to all concerned.• Pro President suggested to explore ways enabling students to avoid registration except for the students having fee related issue.Action: To look for possibilities where registration can be avoided.Responsibility: Director Academics (A-6): Controller of Examinations(A-6-1) Students E-Pad training Session• CoE briefed the schedule of E-pad training sessions planned in month of Feb 2025. • Pro President suggested to do it in right way to avoid any last-minute chaos Action: --

Page | 6Responsibility: CoE(A-7): Directorate of Research(A-7-1) PhD admission status (January 2025)• Director Research (Representative) presented the details on PhD admissions-Jan 2025. It was applauded by all members. And advised to increase the number of applications in the subsequent PhD admission cycle.Action: --Responsibility: Director Research(A-8): Directorate of Admissions(A-8-1) Key strategies to boost admissions in programs where admissions are low• Director Admissions (Representative) presented the details of low performing programs and discussed the strategies like geotargeting, school connect, scholarships and branding to be followed to boost admissions.Action: • Details to be discussed with Deans and Associate Deans by 31st Jan 2025 & share the updates of strategies with leadership team.• Template to be finalized for sharing admission status and weekly details to be shared with leadership team.• Inform Deans and Associate Deans to come up with 30 sec videos highlighting the program USP by 31st Jan 2025.Responsibility: Director Admissions(A-9): Directorate of Corporate Relations & Placements(A-9-1) Placement Statistics – 2025 Batch (Engineering & MCA)(A-9-2) Events in Jan 2025 & Campus Drives(A-9-3) Initiatives• Director CR&P (Representative)briefed the placement statistics for Engg and MCA. He also discussed about the events completed and planned for month of Jan 2025. Further he briefed about the initiatives like leadership summit 5.0, industry talk and preplacement classes.• Pro President suggested to push the students for placements activities right from first year as discussed during Deans & Directors Meeting (Team 2).Action: To take up the agenda related to campus drives in HoD meeting (Team-5)Responsibility: Director CR&P(A-10): Directorate of Alumni Relations(A-10-1) Annual Report Jan 2023-Dec 2023 (unveiling)

Page | 7(A-10-2) Registration of MUJAA in NGO DARPAN(A-10-3) Activities Calendar of DoAR• The annual report of Directorate of Alumni Relations was unveiled by President & Pro President and applauded by all members. Director Alumni Relations informed about the registration of MUJ alumni association in NGO Darpan. He also presented the activity calendar of DoAR. Action: --Responsibility: Director, Alumni Relations(A-11): Directorate of International Collaborations(A-11-1) Incoming team from Universiti technology Petronas, Malaysia under Explore India program during January 17-19, 2025.(A-11-2) Application day on January 22, 2025.(A-11-3) Irish day on January 29, 2025• To be discussed in Team 5Action: To be taken up in HoDs meeting (Team 5)Responsibility: Director, DoIC(A-12): Directorate of E-Cell(A-12-1) Patents (A-12-2) Industry MoUs (A-12-3) IIC Activities completed in Jan 2025• Director E-Cell updated the details pertaining to:o Patents published (Jan 2024 to Jan 2025) - 285, under process - 17 and target for 2025-1000,o Industrial MoUs completed (Jan 2024 to Jan 2025) - 36, and under process – 13o IIC activities completed in Jan 2025 - 02.Action: --Responsibility: Director, E-Cell(A-13): Centre for Distance and Online Education(A-13-1) Feb-March 2025 Examinations(A-13-2) NAD Digilocker degree & semester marksheet status• Director, CDOE briefed the details of examinations scheduled in Feb-March 2025 along with the status of NAD digilocker degree and marksheet status. • HoDs were suggested to support CDOE in conduction of examinations by encouraging people to be invigilators without disturbing academic engagements.

Page | 8Action: --Responsibility: Director, CDOE(A-14): MUJ-TEC(A-14-1) Review of MUJ TEC Activities: December 2024(A-14-2) Action Taken: January 2025(A-14-3) Upcoming Initiatives and Plans: February 2025• Director, MUJ-TEC presented the activities accomplished in Dec 2024 and briefed the details of Teaching-Learning Pedagogy workshop and induction program scheduled in Jan 2025. She also presented the initiative like SOP upgradation & FDPs for new generation faculties planned for Feb 2025. Action: Details of the faculties who have done NEP2020 Orientation & sensitization program are to be collected and shared with Q&C.Responsibility: Director, MUJ-TEC(A-15): Human Resources(A-15-1) Xpression 6.0• Head HR briefed on Xpression 6.0. 450 nominations have been received and the preparations are going on. He requested support from all the units.Action: --Responsibility: Head HR (A-16): GS & A(A-16-1) 76th Republic Day Celebrations on 26th Jan 2025 at MUJ. • DG, S&A briefed on the preparations and support needed for the event. He informed that the poster making competition will be held around the theme of environment conservation & campus sustainability and the winners will be awarded during Republic Day celebrations. Also, volleyball matches will be played across several teams from faculty housing, NTS, MUJ security, housekeeping, CoW and bluedove. All the members along with their family are invited to the event.Action: --Responsibility: DG, S&A (A-17): Directorate of Sports(A-17-1) Abhivarta 2025• Director Sports requested for support needed for the event Action: To get in touch with DG S&A for needed support

Page | 9Responsibility: Director Sports & DG S&AB. ANY OTHER MATTER WITH PERMISSION OF THE CHAIR• NILC. ADDITIONAL POINTS TO BE NOTED BY CONCERNED• President affirmed that registration to be completed by students within 15 days of semester commencement. Up to 7 days, late registration and up to 15 days registration with penalty can be allowed. (Responsibility- Dir Academics)• President & Pro President suggested to finalize a format to get the details of faculty members (dept wise) not marking attendance in SLcM within 2 days of class held. (Responsibility- Dir Academics)• Pro President suggested that all 8th sem students who opt for internal project/training should be encouraged for research work and paper publishing in Scopus conference/journal. (Responsibility- Dir Academics & All Concerned)• Pro President suggested to find and reach out to students who are YouTubers to boost the presence of MUJ on social media. (Responsibility- Dir DSW)• Pro President suggested that two common E-waste collection points to be identified, one at academic side and other at hostel side. (Responsibility- Head-IT Tech)• Pro President suggested that leadership photos & names not to be included in any workshop/conference etc. flyers & brochures. Only resource person details and content must be in focus. (Responsibility- All Concerned) • President informed that MUJ has received 4-star IIC rating which is to be maintained/improved. (Responsibility- Dir E-cell) • The meeting ended with a thanking note to all for active participation.Dr Vaishali YadavConvener- Team 3 (Section Heads)

Page | 10ATTENDANCE RECORDVenue: Board Room, 5th Floor, Administrative BuildingDay & Date: Thursday, 16th January 2025 Time: 03:00 pm-04:30 pmSl. No Name Attendance1. Dr N N Sharma, President Present2. Dr Karunakar A Kotegar, Pro President & Chairman Present3. Dr Nitu Bhatnagar, Provost & Vice-Chairman Present4. Dr Lalita Ledwani, Dean RIAAA Present5. Dr Ajay Kumar, Dean, Graduate Outcomes Present6. Dr VS Dhaka, Dean, Quality & Accreditation Present7. Dr Madhura Yadav, Dean, Student Welfare LoA8. Dr Pankaj Vyas, Director DSW Present9. Dr Abhijeet Singh, Director Academics Present10. Dr Dasari Nagaraju , CoE Present11. Dr Bhavna Tripathi, Director Research LoA12. Dr Prakash Ramani, Director Admissions LoA13. Dr Manish Tiwari, Director Q&C Present14. Dr Sandeep Chaurasia, Director CR&P LoA15. Dr Sushil Kumar Jain, Director, Alumni Relations Present16. Dr Ravi Kumar Sharma, Director DoIC Present17. Dr Anand Pandey, Director E-Cell Present18. Dr Vijay Laxmi, Director, MUJ TEC Present19. Dr Sandeep Joshi, CEO, AIC Present20. Mr Rahul Jain, Head, HR Present21. Mr Pradeep Chaturvedi, CF&AO Present22. Brig Ripu Soodan, Director General, S&A Present23. Mr Anshuman Mohanty, Head- IT Technology Present24. Dr Ashish Sharma, Deputy Registrar, Administration Present25. Dr K Shivraj, Chief Librarian Present26. Dr Mallikarjuna Gadapa, Director, CDOE Present27. Dr Rina Poonia, Director, Sports Present28. Dr Lokesh Sharma, Rep, Director Admissions Present29. Dr Linesh Raja, Rep, Director, CR&P Present30. Dr Ankit Mundra, invitee, Q&C Present31. Dr Rohit Jain, Rep, Director DoR Present32. Dr Vaishali Yadav, Deputy Registrar (DMD) & Convener Present

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Page | 13MINUTES OF THE 77th MEETING OF STRUCTURED COMMITTEE TEAM-3 (SECTION HEADS)Thursday, February 20, 2025Time: 03:00 PM-04:30 PMVenue: 5th Floor, Board Room, Administrative BlockMembers Present: As per the list enclosedThe meeting began with the Pro-President & Provost, welcoming all the members of Team 3.(1) Confirmation of the Minutes of the 76th Structured Committee Meeting of Team 3• Confirmation of Minutes of the 76th Structured Committee Meeting of Team 3 held on Thursday, January 16, 2025.The Minutes were confirmed and approved by the Chairman.(2) Review of action taken on the Minutes of the Previous MeetingThe Committee noted and ratified the action taken on the minutes of 76th Meeting of Team 3.Further actions to be taken on open agenda items:• Clarification and planning to be shared on when exactly the Wipro training will start, how the students will be engaged till training starts by Director CR&Po Pro President affirmed that there must have been plan for students who have not started their final year project till date. Director CR&P to connect with concerned HoD and to ask the students (not selected for WIPRO training) to start their projects. Director CR&P to meet Pro President with the plan.• Student data who opt out from placement activities by Director CR&P.o Pro President reinforced that this is a serious concern & must be looked into. Director CR&P was suggested to connect with departments & faculty members and come up with a plan and measures needed to involve the maximum number of students in placements.o Provost suggested that HoDs are to collect supporting documents in a proper format from students for non-participation in placement activities before last working day of the last semester. o Pro President affirmed that this issue needs to be addressed by all Deans, Directors, HoDs and faculty members. • Refinement of Pre Procurement Process for IT to be completed soon by Head-IT Tech.• Nomination of senior faculty members (2) in SDC/DRC meetings by Dean RIAAA.o It is under process. Complete list of Observers’ names will be declared shortly. • To improve graduation outcome for batch 2023-24 by Dean Q&A and Dean Graduate Outcome.o To be taken up in HoDs meeting (Team 5).• Alignment of SDG keywords in all research articles by Dean RIAAA & Director Research- To add a mandatory field in RMS to enter the SDG keywords while entering research paper details.

Page | 14o Faculty Restructuring on RMS is in progress. Addition of SDG field will be done after restructuring.o DoR to involve Head IT-Tech in RMS related operations.• To look for possibilities where student registration in SLcM can be avoided so that issues of student registrations can be resolved by Director Academics.• Inform Deans and Associate Deans to come up with 30 sec videos highlighting the program USP by Director Admissions. o It was to be completed by 31st Jan 2025.o It is suggested that this needs to be closed soon.• Details of the faculties who have done NEP2020 Orientation & sensitization program are to be collected and shared with Q&C by Director MUJ-TEC.• To find and reach out to students who are YouTubers to boost the presence of MUJ on social media by Director DSW.o YouTubers’ details have been collected. It will be presented with closing report in next Team 3 meeting.Closed Agenda items:• Action to be taken on the weekly time monitoring (late comers & early goers) details of faculty members by Head HR.Resolution- Weekly reports are being sent to concerned employees, HODs, Deans and President sir on every Monday. There is improvement in attendance.• Policy for semester exchange programme by Director DoIC.Resolution- It is closed and submitted for AC's approval scheduled on 21-02-2025. • Corrections on DoIC portal by Director DoIC.Resolution- Corrected and merged data with the DoIC official portal at MUJ website.• Activity calendar for CR&P activities by Director CR&P.Resolution- Activity schedule shared in the meeting as follows: 1. DrCP is conducting an Employability Test every 15 days.2. DrCP is scheduling an Industry Lecture every 15 days.3. Monthly activities are presented during Team 3 meetings.• Power Backup Audit by Head-IT Tech.Resolution- Power Audit is planned on 1st March 2025.• Open agenda items from previous meeting are to be taken up by Director E-cell.Resolution- All items addressed & closed• Alignment of SDG keywords in all research articles by Dean Q&A, Dean RIAAA & Director Research- Share a form with faculty members asking the SDG keywords in their domain & guide them to use these keywords in publications.Resolution- All faculty members have been informed by DoR via email that they should incorporate relevant SDGs in papers. A list of SDG keywords has also been shared with all faculty members.

Page | 15• To finalize a format to get the details of faculty members (dept wise) not marking attendance in SLcM within 2 days of class held by Director Academics.Resolution- Format is already approved and shared every week• All 8th sem students who opt for internal project/training should be encouraged for research work and paper publishing in Scopus conference/journal by Director Academics and HoDs of the concerned department.Resolution- Matter is discussed twice with HoDs for encouragement of students for paper publishing in Scopus conference/journal.• The registration to be completed by students within 15 days of semester commencement. Up to 7 days, late registration and up to 15 days registration with penalty can be allowed by Director Academics.• Resolution- Registration is planned to take place once a year during the odd semester when the student pays the fee. Therefore, in the odd semester, registration will occur after the fee payment. If there is a delay in fee payment, the student may be subjected to the existing late fee norms• Key strategies to boost admissions in programs where admissions are low by Director Admissions.Resolution- Discussed and shared the key strategies with Deans.• Template for sharing admission status and weekly details to be shared with leadership team by Director Admissions.Resolution- Weekly admission status will be shared with leadership team every Friday beginning from February 21, 2025, onwards in the approved format • Two common E-waste collection points to be identified, one at academic side and other at hostel side by Head IT-Tech.Resolution- Two collection centers have been established from Feb 2025, one at main gate and another in front of Smt. Sharada Pai Auditorium. A. AGENDA ITEMS FOR DISCUSSION(A-1): Directorate of Research(A-1-1) PMS form B verification of entries is complete. (A-1-2) Information on ongoing changes in RMS (A-1-3) Status of IEEE and Springer Nature OA usage • Director Research informed that entry verification for form B on RMS has been completed and has been updated on MUJOne also. She also briefed the changes being done in RMS. She further informed that 1 each of IEEE hybrid and open access has been utilized along with 1374 € in Springer Nature.Action: DoR to connect with Head IT-Tech for changes needed in RMS

Page | 16Responsibility: Director Research(A-2): Directorate of Quality & Compliance(A-2-1) Updates(A-2-2) Data from some Directorates awaited for KPI 2024• Director Q&C informed that NIRF 2025 data, AQAR data, CSR and Career 360 ranking data has been submitted. He also informed that KPI data submitted by departments has been verified by Q&C and data from some directorates still awaited. Action: Pendency details/submission details to be shared with Provost after last submission dates. Responsibility: Director Q&C(A-3): Directorate of Corporate Relations & Placements(A-3-1) Placement Statistics – 2025 Batch (Engineering & MCA) Till 31 Jan 2025(A-3-2) Events(A-3-3) Campus Placement Drives (Offline & Virtual)(A-3-4) Initiatives• Director CR&P briefed the placement statistics for Engg and MCA. He also discussed about the events completed and planned for month of Feb 2025. Further he briefed about the initiatives like leadership summit 5.0 and preplacement classes.Action: To look into possibilities of placement opportunities for Non-Engineering students.Responsibility: Director CR&P(A-4): Directorate of E-Cell(A-4-1) Activities by E-cell in Feb 2025• Director E-Cell reported that DoR and E-cell have applied on KAPILA portal for 70 patents’ reimbursement. He further updated the details pertaining to sessions, expert talks and workshop conducted by E-cell in Feb 2025.• Pro President suggested to report the number of participants in the events along with other details.Action: --Responsibility: Director, E-Cell(A-5): MUJ-TEC(A-5-1) Review of MUJ TEC Activities: January 2025(A-5-2) Action Taken: February 2025(A-5-3) Upcoming Initiatives and Plans: March 2025

Page | 17• Director, MUJ-TEC presented the activities accomplished in Jan 2025 and briefed the details of Teaching-Learning Pedagogy workshop, induction program, Expert Lecture and NEP2020 Orientation & sensitization program held in Jan 2025 along with the actions taken for activities scheduled in Feb 2025. She also presented the planned activities for March 2025. • Pro President suggested to try to get the details of faculty members attending FDPs out of MUJ by approaching HoDs.Action: • To be taken up in HoDs meeting (Team 5)• HoDs are suggested to share FDPs outside MUJ with MUJ TEC• HoDs are suggested to collect certificates of FDPs from faculty members attending FDPs outside MUJ immediately after they complete the FDP and share it with MUJ TEC.Responsibility: Director, MUJ-TEC(A-6): GS & A(A-6-1) Request for GS&A facilities and purchase requisitions being received the last minutes. Though an email has been circulated to sensitise the environment, but the trend still continues.• DG, S&A notified that even after sharing promulgated timelines for booking GS&A facilities, last minute requests are being received. • Pro President suggested to share the instructions time and again with all concerned. Action: Instructions to be shared again with all concerned Responsibility: DG, S&A (A-7): IT-Tech(A-7-1) Update on • Upgradation of Shed at Main Gate – Completed• Enabling FR at VIP Gate - Completed• Head IT-Tech briefed the completion updates on upgradation of shed at main gate and FRS at VIP gate.Action: --Responsibility: Head IT-Tech(A-7-2) Progress on:• Face Recognition System – SMS Integration• Migration of NAV to BC for Purchase and Finance • E-Waste disposal• RFID based access for Staff Vehicle Entry at main gate • Head IT-Tech shared the progress on FRS, NAV to BC migration, E-waste and vehicle entry at main gate.

Page | 18Action: All activities to be closed soonResponsibility: Head IT-Tech(A-8): Central Library(A-8-1) Library resources & services(A-8-2) Usage details of e-resources.(A-8-3) ICKHI 2025 Conference held on 13-14 February 2025(A-8-4) Release of Library Newsletter – Volume 1, Issues 1 & 2 (2024): Third week of March 2025• Chief Librarian discussed the details of Library resources and usage of e-resources. He also briefed the details of ICKHI conference organized by Library during 13-14 Feb 25 and library newsletter going to be launched in March 2025. He further suggested to include one assessment for students related to Library.Action: Details to be discussed in HoDs Meeting (Team 5)Responsibility: Chief LibrarianB. ANY OTHER MATTER WITH PERMISSION OF THE CHAIR• NILC. ADDITIONAL POINTS TO BE NOTED BY CONCERNED• Pro President suggested to take help from Champions (Faculty members having good repo/connect with the students) to improve Graduate Outcome. (Responsibility- All Directors, HoDs & other concerned)• All Directors need to connect with HoDs to improve Graduate Outcome. (Responsibility- All Directors, HoDs & other concerned)• Pro President suggested to identify patents which have potential of commercialization in consultation with the inventors. Patents with commercial value which is due for renewal has to be presented to Pro President for approval (Responsibility- Dir E-cell)• MoU detail sheet should have a column for SPOC. Pro President also suggested to review all the MoUs to initiate pending actions. (Responsibility- Dir E-cell)• Visit around premises and check for requirements needed in classrooms and other places. Initiate immediate actions for the requirements within classrooms and labs. (ResponsibilityDean, Graduate Outcomes & Head IT-Tech)• Director Academics to check for the attendance of 70 students who have not been registered on FRS yet. (Responsibility- Dir Academics)• Biometric details of PhD students to be submitted to Pro President. To make sure that 100% attendance is there for full time PhD scholars. (Responsibility- Dir Research)• The meeting ended with a thanking note to all for active participation.Dr Vaishali YadavConvener- Team 3 (Section Heads)

Page | 19ATTENDANCE RECORDVenue: Board Room, 5th Floor, Administrative BuildingDay & Date: Thursday, 20th February 2025 Time: 03:00 pm-04:30 pmSl. No Name Attendance1. Dr N N Sharma, President LoA2. Dr Karunakar A Kotegar, Pro President & Chairman Present3. Dr Nitu Bhatnagar, Provost & Vice-Chairman Present4. Dr Lalita Ledwani, Dean RIAAA Present5. Dr Ajay Kumar, Dean, Graduate Outcomes Present6. Dr VS Dhaka, Dean, Quality & Accreditation Present7. Dr Madhura Yadav, Dean, Student Welfare Present8. Dr Pankaj Vyas, Director DSW Present9. Dr Abhijeet Singh, Director Academics Present10. Dr Dasari Nagaraju , CoE Present11. Dr Bhavna Tripathi, Director Research Present12. Dr Prakash Ramani, Director Admissions Present13. Dr Manish Tiwari, Director Q&C Present14. Dr Sandeep Chaurasia, Director CR&P Present15. Dr Sushil Kumar Jain, Director, Alumni Relations Present16. Dr Ravi Kumar Sharma, Director DoIC Present17. Dr Anand Pandey, Director E-Cell Present18. Dr Vijay Laxmi, Director, MUJ TEC Present19. Dr Sandeep Joshi, CEO, AIC Present20. Mr Rahul Jain, Head, HR LoA21. Mr Pradeep Chaturvedi, CF&AO Present22. Brig Ripu Soodan, Director General, S&A Present23. Mr Anshuman Mohanty, Head- IT Technology Present24. Dr Ashish Sharma, Deputy Registrar, Administration LoA25. Dr K Shivraj, Chief Librarian Present26. Dr Mallikarjuna Gadapa, Director, CDOE Present27. Dr Rina Poonia, Director, Sports LoA28. Mr Sanjeev Sharma, Representative, Director Sports Present29. Dr Vaishali Yadav, Deputy Registrar (DMD) & Convener Present

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Page | 22MINUTES OF THE 78th MEETING OF STRUCTURED COMMITTEE TEAM-3 (SECTION HEADS)Thursday, March 20, 2025Time: 03:00 PM-04:30 PMVenue: 5th Floor, Board Room, Administrative BlockMembers Present: As per the list enclosedThe meeting began with the Pro-President and Provost, welcoming all the members of Team 3.(1) Confirmation of the Minutes of the 77th Structured Committee Meeting of Team 3• Confirmation of Minutes of the 77th Structured Committee Meeting of Team 3 held on Thursday, February 20, 2025.The Minutes were confirmed and approved by the Chairman.(2) Review of action taken on the Minutes of the Previous MeetingThe Committee noted and ratified the action taken on the minutes of 77th Meeting of Team 3.Further actions to be taken on open agenda items:• To look into possibilities of placement opportunities for Non-Engineering students by Director CR&P.• NAV to BC migration and RFID vehicle entry at main gate by Head-IT Tech.• Nomination of senior faculty members (2) in SDC/DRC meetings by Dean RIAAA.o It is under process. Complete list of Observers’ names will be declared shortly. • Graduation outcome for batch 2024 and 2025 by Dean Graduate Outcome.o Current status is 72.5% for 2024 batch. Pro President suggested to reach out to HoDs for data and collect at least 90% data. It is suggested to present GO of 2024 for each department/course in the next meeting.o Status of collected data for 2025 to be presented every month.o To be taken up in HoDs meeting (Team 5) with current status of 2025 batch. • Inform Deans and Associate Deans to come up with 30 sec videos highlighting the program USP by Director Admissions. o It was to be completed by 31st Jan 2025.o Connect with the departments who have not shared the videos yet and ask them to share the videos.• Engage with the social media influencers and present the action taken in next meeting by Director DSW.• Library resources & services to be discussed in HoDs meeting (Team 5) by Chief Librarian.Closed Agenda items:• Clarification and planning to be shared on when exactly the Wipro training will start, how the students will be engaged till training starts by Director CR&P.

Page | 23o Pro President affirmed that there must have been plan for students who have not started their final year project till date. Director CR&P to connect with concerned HoD and to ask the students (not selected for WIPRO training) to start their projects. Director CR&P to meet Pro President with the plan.Resolution- Meeting with Pro President is done. Details have been shared with Pro President• Student data who opt out from placement activities by Director CR&P.o Pro President reinforced that this is a serious concern & must be looked into. Director CR&P was suggested to connect with departments & faculty members and come up with a plan and measures needed to involve the maximum number of students in placements.o Provost suggested that HoDs are to collect supporting documents in a proper format from students for non-participation in placement activities before last working day of the last semester. o Pro President affirmed that this issue needs to be addressed by all Deans, Directors, HoDs and faculty members. To be discussed in HoDs meeting. Resolution- Mail sent to the HoDs by Director CR&P• Refinement of Pre Procurement Process for IT to be completed soon by Head-IT Tech.Resolution- This will be taken up once the online note sheet module implementation is finalized.• FRS – SMS Integration and E-waste disposal by Head-IT Tech.Resolution- SMS started on 26th Feb 2025 and E-waste Disposal completed on 4th March 2025.• To add a mandatory field in RMS to enter the SDG keywords while entering research paper details by Dean RIAAA & Director Research.Resolution- It is done and will be put on testing this weekend and it will be operational from next week. The system will have a provision to declare whether any SDG is applicable, a provision to select more than one SDG number, and a separate field to enter SDG keywords if applicable.• DoR to connect with Head IT-Tech for changes needed in RMS by Director Research.Resolution- Head IT-Tech has been involved in RMS related operations. He also attended the meeting held with RMS team on March 4, 2025.• Biometric details of PhD students to be submitted to Pro President. To make sure that 100% attendance is there for full time PhD scholars by Director Research.Resolution- 93 out of total 445 full time students have been informed to complete the face recognition for attendance. Out of 93, 38 are old students and 55 are newly admitted students in February 2025.• To look for possibilities where student registration in SLcM can be avoided so that issues of student registrations can be resolved by Director Academics.Resolution- Possibilities are being explored and will be presented in Team 3 after finalization.• To check for the attendance of 700 students who have not been registered on FRS yet by Director Academics.

Page | 24Resolution- Total 721 students have not completed FR out of which 190 have registered but their FR not done yet, rest are either suspended/withdrawal cases or not registered/not reported to the university. Out of 190, 171 are final year students or on internship, and for rest, the respective department has been informed.• Details of the faculties who have done NEP2020 Orientation & sensitization program are to be collected and shared with Q&C by Director MUJ-TEC. To be taken up in HoDs meeting (Team 5). HoDs are suggested to share FDPs outside MUJ with MUJ TEC. HoDs are suggested to collect certificates of FDPs from faculty members attending FDPs outside MUJ immediately after they complete the FDP and share it with MUJ TEC by Director MUJ-TEC.Resolution- 29 certificates received till date. The details were discussed in Team 5 and the HoDs are informed to collect the certificates.• Pendency details/submission details (of KPI data) to be shared with Provost after last submission dates by Director Q&C. Resolution- Details have been shared with Provost and Deans. Target for directorates’ KPI verification is decided to be 31st March 2025• MoU detail sheet should have a column for SPOC. Pro President also suggested to review all the MoUs to initiate pending actions by Director E-cell. Resolution- SPOC details have been added in the MoU sheet and pending actions have been reviewed.• Instructions to avoid last minute requests for GS&A facilities and purchase requisitions to be shared again with all concerned by DG S&A.Resolution- Timelines for requisitioning GS&A facilities have been circulated again as directed.• Immediate action/fulfilment of requirements in classrooms and labs by Director Academics & Head IT-Tech.Resolution- IT team has checked all the classrooms and projectors are working fine. In AB3, 6 classroom Display (TV) are not available, hence 6 temporary projectors have been issued. Budget has also been taken in FY 26 to procure the displays. A. AGENDA ITEMS FOR DISCUSSION(A-1): Dean, Research, International Affairs & Academic Administration(A-1-1) Encouragement to SDG based Research Projects• Dean RIAAA proposed the idea of SDG based research projects elaborating its benefits. Action: • To prepare a detailed research PPT highlighting the research outputs, facilities and strengths of MUJ. Scope for domestic and international collaboration to be highlighted.• To identify 5-8 niche research areas/domains which MUJ will focus in next 10 years.Responsibility: Dean, RIAAA

Page | 25(A-2): Dean, Student Welfare(A-2-1) Students with social media handles(A-2-2) Evening activities by clubs(A-2-3) Summer schools to enhance admissions• Dean, Student Welfare briefed that the details of MUJ students who are social media influencers has been collected. She also detailed the evening activities being conducted by clubs and the challenges associated with it. She further briefed the importance of summer school to enhance the admissions.• Pro President suggested to analyze the collected influencers’ data.• Pro President suggested to increase student club activities in academic area after academic hours by students’ clubs and use “number of activities” as club categorization parameter.• Pro President suggested to find one resource person for trending buzz area who can be sent to schools. Action: • Details regarding number of days students use academic area for club activities in evening to be added in the club categorization parameter.• Summer school for potential students of MUJ to be planned and to be discussed with President for inputs and approval.Responsibility: Dean, Student Welfare & Director Student Welfare(A-3): Controller of Examinations(A-3-1) Expectations from:1. Directorate of Admissions2. Directorate of Academics and SLCM support3. Directorate of International Collaborations• CoE briefed on the support needed from Admissions, Academics and DoIC for smooth functioning.Action: To be taken up in HoDs meeting (Team 5)Responsibility: CoE(A-4): Directorate of Research(A-4-1) Verification of CAS applications(A-4-2) PMS form B verification of entries(A-4-3) Ongoing changes in RMS(A-4-4) Status of IEEE and Springer Nature OA usage(A-4-5) Under Progress:

Page | 26• Procurement of 1500 licenses for Turnitin with AI detection tool.• Announcement of MRB project call will be made in the first week of April 2025.• Director Research informed that 121 CAS applications have been verified. RMS team has verified 4000 manual entries; supported 85 faculty members who did not submit the PMS entries online. She also updated about the ongoing changes in RMS like PDA process updation, adding multiple first & corresponding authors etc. along with status of IEEE and Springer Nature OA usage. Further she updated that 1500 Turnitin licenses with AI detection tool will be procured and MRB project call will be announced in April 1st week. Action: • For procurement of Turnitin licenses, Head IT-Tech and Director CDOE to be involved.• Create awareness for MRB among faculties. To be taken up in HoDs meeting(Team 5)Responsibility: Director Research(A-5): Directorate of Alumni Relations(A-5-1) Alumni Meet, Goa on 11 March 2025(A-5-2) Regional Chapter Alumni meet at Ahmedabad on 22 March 2025 and Virtual Alumni meet on 29th March 2025(A-5-3) Process Handbook/Booklet of DoAR and MUJAA(A-5-4) Lifetime Membership of MUJAA at the time of Admissions/No dues/last semester.• Director Alumni Relations briefed on the Alumni meet held in Goa and regional chapter Alumni meet at Ahmedabad in the month of March. He further presented the process handbook of DoAR and MUJ Alumni Association.• Director Alumni Relations proposed to make the lifetime membership of MUJAA mandatory at the time of Admissions/No dues/last semester. Pro President suggested to discuss it separately.Action: --Responsibility: Director, Alumni Relations(A-6): Directorate of International Collaborations(A-6-1) Course-Credit Mapping Policy and Procedure document(A-6-2) Agreement on 2+2 Dual degree (Electrical and Renewable Energy Engineering, Computer Science-Cyber Security, and Civil Engineering)(A-6-3) Visits of delegations from: University of Newcastle, Australia, University of Malaya, Malaysia, University College Dublin, Melbourne University, Australia.• Director DoIC informed that the course credit mapping policy has been approved in ACM and updated on the MUJ website also. He further updated on the agreement on 2+2 dual degree and visits of delegations from several reputed universities worldwide.

Page | 27Action: Course-credit mapping policy along with targets to be discussed in HoDs meeting (Team 5).Responsibility: Director, DoIC(A-7): Directorate of E-Cell(A-7-1) Plan to start Top Innovator of the month for Patent publication(A-7-2) Activities and Highlights from Feb to till date (18th March 2025)• Director E-Cell updated that E-cell is planning to start top innovator announcement for patent publications. He also updated the activities held by E-cell in Feb & March 2025. 55 patents have been published till date and application has been submitted on KAPILA portal.• Pro President suggested to keep an eye on the targets and work towards it accordingly. Action: --Responsibility: Director, E-Cell(A-8): MUJ-TEC(A-8-1) Review of MUJ TEC Activities: Feb & March 2025(A-8-2) Action Taken: March 2025(A-8-3) Upcoming Initiatives: March 2025• Director, MUJ-TEC presented the activities accomplished in Feb & March 2025 and briefed the details of NEP 2020 Orientation & Sensitization Programme' (3-11 March) Organized by Manipal University Jaipur with 250 faculty participations across the country. She also presented the details of MMTTC certificate collection (29 till date) and Faculty Developement Program by Prof K. Ramnarayan on 27-28 March 2025. Action: --Responsibility: Director, MUJ-TEC(A-9): Human Resources(A-9-1) PMS(A-9-2) Faculty Retreat - Communication from Deans to Respective Teams• Head HR briefed the pendency details of PMS on different levels. He also informed the faculty Retreat on department level will be between 22nd to 31st March 2025.• Pro President suggested everyone to encourage the faculties to attend the Retreat.Action: --Responsibility: Head HR (A-10): GS & A(A-10-1) Last minute requests still continuing (A-10-2) Support is required from all sections. If any support is required, pl approach us.

Page | 28• DG, S&A reported that even after recirculating the instructions regarding timelines for booking GS&A facilities, last minute requests are being received. • DG, S&A requested for support from all sections and offered support to all wherever needed.Action: To be taken up in HoDs meeting (Team 5)Responsibility: DG, S&A (A-11): IT-Infra(A-11-1) Update on • Face Recognition System – SMS Integration – Completed• E-Waste disposal - Completed• Head IT-Tech briefed the updates on FRS-SMS integration and E-waste disposal which have been successfully completed.Action: --Responsibility: Head IT-Tech (A-11-2) Progress on:• Migration of NAV to BC for Purchase and Finance• RFID based access for Staff Vehicle Entry at main gate – In Progress• Head IT-Tech shared the progress of migration of NAV to BC. The new system will be provided to Purchase & Finance respective depts on 23-24 March for testing and Go Live by 5th April. RFID based entry at main gate is in progress.Action: --Responsibility: Head IT-Tech(A-12): Directorate of Sports(A-12-1) Student's achievement(A-12-2) Runners club activities• Director Sports presented the laurels students have brought to MUJ. She also briefed on the activities planned by Runners club.Action: --Responsibility: Director SportsB. ANY OTHER MATTER WITH PERMISSION OF THE CHAIR• NIL

Page | 29C. ADDITIONAL POINTS TO BE NOTED BY CONCERNED• DoR to discuss and draft policy for assigning additional points in PAS for inclusion of international co-authors. (Responsibility- Dir Research)• To share last six-month details of PhD scholars who are absent for more than 2 days in a month with Pro President. (Responsibility- Dir Research)• Quarterly review of MoU activities to be done and presented in Team 3. (ResponsibilityDir E-cell)• Pro President suggested everyone to plan for major events well in advance. Everyone to ensure that activity calendar is planned and in place for all the major events. (Responsibility- All Directors & Section Heads) • To put up a board in AB-2, depicting AB-2 is a Carbon Neutral building. (Responsibility- DG S&A)• To put up SDG boards in premises at different places. (Responsibility- DG S&A)• Identify 5-10 wonderful classroom engagement methods and recognize those teachers and take it up in HoDs meeting next month (April 2025). (Responsibility- Dir Academics)• The meeting ended with a thanking note to all for active participation.Dr Vaishali YadavConvener- Team 3 (Section Heads)

Page | 30ATTENDANCE RECORDVenue: Board Room, 5th Floor, Administrative BuildingDay & Date: Thursday, 20th March 2025 Time: 03:00 pm-04:30 pmSl. No Name Attendance1. Dr N N Sharma, President LoA2. Dr Karunakar A Kotegar, Pro President & Chairman Present3. Dr Nitu Bhatnagar, Provost & Vice-Chairman Present4. Dr Lalita Ledwani, Dean RIAAA Present5. Dr Ajay Kumar, Dean, Graduate Outcomes Present6. Dr VS Dhaka, Dean, Quality & Accreditation Present7. Dr Madhura Yadav, Dean, Student Welfare Present8. Dr Pankaj Vyas, Director DSW Present9. Dr Abhijeet Singh, Director Academics Present10. Dr Dasari Nagaraju, CoE Present11. Dr Bhavna Tripathi, Director Research Present12. Dr Prakash Ramani, Director Admissions Present13. Dr Manish Tiwari, Director Q&C Present14. Dr Sandeep Chaurasia, Director CR&P LoA15. Dr Sushil Kumar Jain, Director, Alumni Relations Present16. Dr Ravi Kumar Sharma, Director DoIC Present17. Dr Anand Pandey, Director E-Cell Present18. Dr Vijay Laxmi, Director, MUJ TEC Present19. Dr Sandeep Joshi, CEO, AIC LoA20. Mr Rahul Jain, Head, HR Present21. Mr Pradeep Chaturvedi, CF&AO Present22. Brig Ripu Soodan, Director General, S&A Present23. Mr Anshuman Mohanty, Head- IT Technology Present24. Dr Ashish Sharma, Deputy Registrar, Administration Present25. Dr K Shivraj, Chief Librarian Present26. Dr Mallikarjuna Gadapa, Director, CDOE Present27. Dr Rina Poonia, Director, Sports Present28. Dr Vaishali Yadav, Deputy Registrar (DMD) & Convener Present

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Page | 33MINUTES OF THE 79th MEETING OF STRUCTURED COMMITTEE TEAM-3 (SECTION HEADS)Monday, April 28, 2025Time: 03:00 PM-04:30 PMVenue: 5th Floor, Board Room, Administrative BlockMembers Present: As per the list enclosedThe meeting began with the Pro-President and Provost, welcoming all the members of Team 3.(1) Confirmation of the Minutes of the 78th Structured Committee Meeting of Team 3• Confirmation of Minutes of the 78th Structured Committee Meeting of Team 3 held on Thursday, March 20, 2025.The Minutes were confirmed and approved by the Chairman.(2) Review of action taken on the Minutes of the Previous MeetingThe Committee noted and ratified the action taken on the minutes of 78th Meeting of Team 3.Further actions to be taken on open agenda items:• RFID vehicle entry at main gate by Head-IT Tech.• Faculty FRS to be completed before vacations by Head-IT Tech.• Inform Deans and Associate Deans to come up with 30 sec videos highlighting the program USP by Director Admissions. o Connect with the departments who have not shared the videos yet and ask them to share the videos.• To identify 5-8 niche research areas/domains which MUJ will focus in the next 10 years by Dean RIAAA.• Summer school for potential students of MUJ to be planned and to be discussed with President for inputs and approval by Dean Student Welfare & Director DSW.o To connect with Admissions to bring it in effect.• Details regarding number of days students use academic area for club activities in evening to be added in the club categorization parameter by Director DSW.• To investigate and review the effect of club categorization on clubs activities after academic hours by Director DSW.• DoR to discuss and draft policy for assigning additional points in PAS for inclusion of international co-authors by Director Research.• To put up Carbon Neutral building board in AB-2 by end of June 2025 by Dean SW, DG S&A, Director Q&C.• To put up SDG boards in premises at different places by end of May 2025 by DG S&A.• Lifetime Membership of MUJAA at the time of Admissions/No dues/last semester by Director Alumni Relations.o To be discussed with Pro President

Page | 34• Identify 5-10 wonderful classroom engagement methods and recognize those teachers and take it up in HoDs meeting next month (May 2025) by Director Academics)Closed Agenda items:• Placement opportunities for non-engineering students by Director CR&P. Resolution- To be taken up in HoDs Meeting with details (Team 5).• NAV to BC migration by Head-IT Tech.Resolution- Migration is completed and both the modules are live now.• Graduation outcome for batch 2024 and 2025 by Dean Graduate Outcome.o Current status is 72.5% for 2024 batch. Pro President suggested to reach out to HoDs for data and collect at least 90% data. It is suggested to present GO of 2024 for each department/course in the next meeting.o Status of collected data for 2025 to be presented every month.o To be taken up in HoDs meeting (Team 5) with current status of 2025 batch. Resolution- Agenda was discussed in HoDs meeting and the monthly status will be presented in HoDs meeting• To look into possibilities of placement opportunities for non-engineering students by Director CR&P.Resolution- Director CR&P presented that 94 companies visited for non-engineering students offering 23 LPA highest package and 6.11 LPA average package. To be taken up in HoDs meeting (Team 5).• Nomination of senior faculty members (2) in SDC/DRC meetings by Dean RIAAA.Resolution- Office order has been released with the list of observers and observers have started to attend SDC/DRC.• To prepare detailed research PPT highlighting the research outputs, facilities and strengths of MUJ. Scope for domestic and international collaboration to be highlighted by Dean RIAAA.Resolution- Presentation prepared and presented before Pro President.• Library resources & services to be discussed in HoDs meeting (Team 5) by Chief Librarian.Resolution- Details discussed in HoDs meeting.• Engage with the social media influencers and present the action taken in next meeting by Director DSW.Resolution- Meeting of Influencers and Pro President is done.• Support needed from Admissions, Academics & DoIC- To be discussed in HoDs meeting by CoE.Resolution- Details discussed in a separate meeting.• Procurement of 1500 licenses for Turnitin with AI detection tool by Director Research.o For procurement of Turnitin licenses, Head IT-Tech and Director CDOE to be involved.Resolution- As suggested, Head IT-Tech was involved for procurement. The licenses are procured, and IT Head is the admin.• Announcement of MRB project call will be made in the first week of April 2025 by Director Research.

Page | 35o Create awareness for MRB among faculties. To be taken up in HoDs meeting (Team 5)Resolution- Agenda was discussed in Team-5 meeting.• To share last six-month details of PhD scholars who are absent for more than 2 days in a month with Pro President by Director Research.Resolution- Details shared with Pro President.• Course-credit mapping policy along with targets to be discussed in HoDs meeting (Team 5) by Director DoIC.Resolution- Agenda was discussed in Team 5.• Request for GS&A facilities and purchase requisitions being received last minute- To be discussed in HoDs meeting (Team 5) by DG S&A.Resolution- Agenda was discussed in Team 5.A. AGENDA ITEMS FOR DISCUSSION(A-1): Directorate of Research(A-1-1) APC reimbursement to faculty for publishing in 109 Elsevier journals• Director Research informed about the support for research enhancement by APC reimbursement for publication in select Elsevier OA journals. She further briefed the reimbursement process.Action: To be taken up in HoDs Meeting (Team 5)Responsibility: Director Research(A-2): Directorate of International Collaborations(A-2-1) Information regarding the presence of international guests in the campus.(A-2-2) MoU with the National Universities.• Director DoIC informed about the challenge faced by guests because of communication gap between sections. He further updated on the MoUs with national universities.Action: Communication to be shared with HoDs over mail.Responsibility: Director, DoIC(A-3): MUJ-TEC(A-3-1) Department wise MMTTC certificates(A-3-2) Upcoming Training Programs: May-July 2025• Director, MUJ-TEC presented the details of department wise MMTTC certificate received. She also presented the details of upcoming training programs by Prof K. Ramnarayan in the month of July and training program of NEP 2020 with UGC MMTTC (from May to July 2025). Action: To be taken up in HoDs meeting (Team 5).Responsibility: Director, MUJ-TEC

Page | 36(A-4): Human Resources(A-4-1) MUJ Excellence Awards(A-4-2) Short Survey - Awards(A-4-3) Work Task Analysis – NTS, Empowerment, IJP• Head HR briefed that the excellence awards have been awarded to faculties and NTS under academic, research and other categories. He further briefed on short survey carried out for the awards and work task analysis for NTS. Under NTS empowerment, support staff with PG and PhD qualification are conducting training sessions for their peer group.Action: --Responsibility: Head HR (A-5): GS & A(A-5-1) Request for Staggering of major events for optimal management of resources• DG, S&A requested to avoid planning several events on same day. He also requested that the auditoriums request must be according to number of attendees.Action: Communication to be shared with HoDs over mail.Responsibility: DG, S&A B. ANY OTHER MATTER WITH PERMISSION OF THE CHAIR• NILC. ADDITIONAL POINTS TO BE NOTED BY CONCERNED• Event calendar to be maintained for all university events with details of resources available. (Responsibility- Head IT-Tech)• The meeting ended with a thanking note to all for active participation.Dr Vaishali YadavConvener- Team 3 (Section Heads)

Page | 37ATTENDANCE RECORDVenue: Board Room, 5th Floor, Administrative BuildingDay & Date: Monday, 28th April 2025 Time: 03:00 pm-04:30 pmSl. No Name Attendance1. Dr Karunakar A Kotegar, Pro President & Chairman Present2. Dr Nitu Bhatnagar, Provost & Vice-Chairman Present3. Dr Lalita Ledwani, Dean RIAAA LoA4. Dr Ajay Kumar, Dean, Graduate Outcomes Present5. Dr VS Dhaka, Dean, Quality & Accreditation Present6. Dr Madhura Yadav, Dean, Student Welfare Present7. Dr Pankaj Vyas, Director DSW Present8. Dr Abhijeet Singh, Director Academics LoA9. Dr Dasari Nagaraju, CoE Present10. Dr Bhavna Tripathi, Director Research Present11. Dr Prakash Ramani, Director Admissions Present12. Dr Manish Tiwari, Director Q&C LoA13. Dr Sandeep Chaurasia, Director CR&P Present14. Dr Sushil Kumar Jain, Director, Alumni Relations Present15. Dr Ravi Kumar Sharma, Director DoIC Present16. Dr Anand Pandey, Director E-Cell Present17. Dr Vijay Laxmi, Director, MUJ TEC Present18. Dr Sandeep Joshi, CEO, AIC Present19. Mr Rahul Jain, Head, HR Present20. Mr Pradeep Chaturvedi, CF&AO LoA21. Brig Ripu Soodan, Director General, S&A Present22. Mr Anshuman Mohanty, Head- IT Technology Present23. Dr Ashish Sharma, Deputy Registrar, Administration Present24. Dr K Shivraj, Chief Librarian Present25. Dr Mallikarjuna Gadapa, Director, CDOE Present26. Dr Rina Poonia, Director, Sports LoA27. Dr Ankit Mundra, Representative, Q&C Present28. Dr Susruta Samanta, Representative, Academics Present29. Dr Kusumlata Jain, Representative, Academics Present30. Mr Sanjeev Sharma, Representative, Sports Present31. Dr Vaishali Yadav, Deputy Registrar (DMD) & Convener Present

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