Page | 90MINUTES OF THE 87th MEETING OF STRUCTURED COMMITTEE TEAM-3 (SECTION HEADS)Thursday, December 18, 2025Time: 03:00 PM-04:30 PMVenue: 5th Floor, Board Room, Administrative BlockMembers Present: As per the list enclosedThe meeting began with the Pro-President & Provost, welcoming all the members of Team 3.(1) Confirmation of the Minutes of the 86th Structured Committee Meeting of Team 3• Confirmation of Minutes of the 86th Structured Committee Meeting of Team 3 held on Thursday, November 20, 2025.The Minutes were confirmed and approved by the Chairman.(2) Review of action taken on the Minutes of the Previous MeetingThe Committee noted and ratified the action taken on the minutes of 86th Meeting of Team 3.Further actions to be taken on open agenda items:• RFID vehicle entry & Faculty FRS by Head DITS.o As on 18th Dec 25, 353 out of 433 (4-wheelers’) and 207 out of 278 registered users(2-wheelers’) have collected RFIDs tags. o 1022 staff members out of 1257 have registered as on 18th Dec 25 for FRS.o Pro President strongly affirmed that both RFID and FRS were done for the campus security, and everyone must respect the timelines given and follow the rules.o One final reminder to be sent to all and if anyone is left without the registration afterwards then they are to be stopped at gate and must be asked to complete the registration.• Online note sheets and approvals for events by Head DITS.o Online Notesheet module was showcased in Team 2 (Deans & Directors) meeting and has been in principal approved for roll out.o Its platform will be showcased to HODs in Jan 1st week, followed up by training and then schedule to go live after 14th Jan 2026.• Graduate Outcome data collection by Dean GO.o Details of collected data were presented by Dean GO. Till date 79% data have been collected.o Data collection percentage to be improved further. Closed Agenda items:• Design a feedback survey for obtaining the critical feedback regarding processes of all the functional units in MUJ by Dean Q&A and Director Q&C.Resolution- Submitted a request for leadership approval.
Page | 91• SEDG policy by Director Academics.Resolution- It will be done in consultation with the Registrar Office.• Detailed plan on improving mental health wellbeing of the students to be shared with Pro President by Director Students’ Welfare.o To be taken up in Team 5 (HoDs team).Resolution- Agenda shifted to Team 5 (HoDs meeting) for further discussion.• To inform and encourage all departments to utilize the counsellors and call them for conducting counselling sessions for students during their free academic hours by Director Students’ Welfare.o To be taken up in Team 5 (HoDs meeting).Resolution- Agenda shifted to Team 5 (HoDs meeting) for further discussion.• Lighting upgradation in Smt. Sharada Pai and Dr TMA Pai auditorium by Director GS&A.Resolution- PO has been placed on Canara, Global illuminators. Material will be received on 26 Dec 25 and work of installation for Smt Sharada Pai auditorium will be completed by 05 Jan 26.• ABC-ID data by CoE.o To be taken up on priority and seriously from the beginning of next semester.o Director Admissions to help in providing ABC-IDs to CoE. Resolution- All on-roll students will be informed during 2nd week of January 2026 via email to provide correct ABC IDs before the exams; otherwise, their results will be put on hold. The work is being carried out in coordination with Admissions.• Placement opportunities for branches other than CSE by Director CR&P.o Details to be presented in Team 5 (HoDs meeting).o Pro President suggested to put in consistent efforts for branches other than Engineering. Director CR&P may request additional support or manpower if needed for same. Resolution-The details were presented in Team 5.• Sports calendar for students for internal department level activities to be designed and presented by Director Sports.Resolutiono As directed, the details were shared in Team 5 meeting. It was suggested to send the calendar to Heads and leadership within the next 7 days, and once approved, incorporate the suggestion, circulate it to the students.o Calendar is prepared and circulated to all HoD for suggestions and dates confirmation.• Annual Report data from Directorates by Deputy Registrar-Administration.Resolution- Input from all Directorates/sections received has been received. Verification, draft preparation, design and printing of the Annual Report are in progress and will be completed by end of December 2025.• Policies uploaded on MUJONE under Mywork by Head HR.o To be taken up in Team 5 (HoDs Meeting).
Page | 92Resolution- The details were shared in Team 5.• Demand Vs Collection & due for 2025-26 and Convocation Refund Status by CF&AO.o To be taken up in Team 5 (HoDs Meeting).Resolution- The details were shared in Team 5.A. AGENDA ITEMS FOR DISCUSSION(A-1): Controller of Examinations(A-1-1) Status update on collecting students’ photographs for printing on degree certificates for the 13th Convocation• CoE informed that the exam cell is facing issue in collecting students’ photographs for degree certificates for 13th Convocation.• Provost informed that the same is being looked upon and SLcM development team will work on provision of uploading student photographs on SLcM portal.• Head DITS is suggested to help CoE and get photo uploading option functional on SLcM in required format by Feb-March 2026.Action: --Responsibility: CoE(A-2): MUJ-TEC(A-2-1) Faculty Development and Capacity-Building Initiatives• Director MUJ-TEC shared the details of faculty development and capacity building initiatives for the month of December 2025 including LMS capacity building program, orientation program for new joinees, department led FDPs and meeting with HoDs to review ongoing initiatives and feedback on MUJ-TEC policies. • Head HR is suggested to conduct the orientation program for new faculty members in small batches of 30 members instead of large groups. The frequency of the orientation program can be increased for efficiency.Action: --Responsibility: Director, MUJ-TEC(A-3): Chief Librarian(A-3-1) Update on one-day National Workshop on “Smart Citations Using Scite.ai” on 17 December 2025 in online mode.• Chief Librarian shared that a national workshop was conducted in online mode for which 554 registrations were received and 251 participants attended it.Action: --Responsibility: Chief Librarian
Page | 93(A-4): General Services & Administration(A-4-1) Updates• Director GS&A presented the updates on maintenance of water pond, solar panel farm area, MUJ board near highway, area maintenance by horticulture team, vinyl flooring at bottling plant, installation of new DGs and maintenance of various labs.• Efforts of Team GS&A were well applauded. Action: --Responsibility: Director GS&AB. ANY OTHER MATTER WITH PERMISSION OF THE CHAIR• NILC. ADDITIONAL POINTS TO BE NOTED BY CONCERNED• Director Alumni Relations was suggested to conduct the Alumni meets more effectively. DoAR to ask the departments to take initiatives and every department to run the alumni meet separately. For 10 years old Alumni, separate program to be planned. (ResponsibilityDirector Alumni Relations)• The meeting ended with a thanking note to all for active participation.Dr Vaishali YadavConvener- Team 3 (Section Heads)
Page | 94ATTENDANCE RECORDVenue: Board Room, 5th Floor, Administrative BuildingDay & Date: Thursday, 18th December 2025 Time: 03:00 pm-04:30 pmSl. No Name Attendance1. Dr Karunakar A Kotegar, Pro President & Chairman Present2. Dr Nitu Bhatnagar, Provost & Vice-Chairman Present3. Dr Lalita Ledwani, Dean RIAAA Present4. Dr Ajay Kumar, Dean, Graduate Outcomes Present5. Dr VS Dhaka, Dean, Quality & Accreditation Present6. Dr Madhura Yadav, Dean, Student Welfare Present7. Dr Pankaj Vyas, Director DSW LoA8. Dr Abhijeet Singh, Director Academics LoA9. Dr Dasari Nagaraju, CoE Present10. Dr Shahbaz A Siddiqui, Director Research LoA11. Dr Prakash Ramani, Director Admissions Present12. Dr Manish Tiwari, Director Q&C LoA13. Dr Sandeep Chaurasia, Director CR&P LoA14. Dr Sushil Kumar Jain, Director, Alumni Relations Present15. Dr Ravi Kumar Sharma, Director DoIC Present16. Dr Anand Pandey, Director E-Cell LoA17. Dr Vijay Laxmi, Director, MUJ TEC Present18. Dr Sandeep Joshi, CEO, AIC Present19. Ms Kananjeet Kaur, Head, HR LoA20. Mr Pradeep Chaturvedi, CF&AO Present21. Col Sharad Sharma, Director, GS&A Present22. Mr Anshuman Mohanty, Head, DITS Present23. Dr Ashish Sharma, Deputy Registrar, Administration LoA24. Dr K Shivraj, Chief Librarian Present25. Dr Mallikarjuna Gadapa, Director, CDOE Present26. Dr Rina Poonia, Director, Sports LoA27. Dr Fakira Mohan Nahak, Director, PR & Media Comm Present28. Dr Ankur Srivastava, Representative, DoR Present29. Dr Sanchit Anand, Representative, DSW Present30. Dr Dalip Shekhawat, Representative, DoAA Present31. Dr Sanjeev Sharma, Representative, Sports Present32. Mr Shinu George, Representative, HR Present33. Dr Vaishali Yadav, Convener Present