Page | 40MINUTES OF THE 80th MEETING OF STRUCTURED COMMITTEE TEAM-3 (SECTION HEADS)Thursday, May 15, 2025Time: 03:00 PM-04:30 PMVenue: 5th Floor, Board Room, Administrative BlockMembers Present: As per the list enclosedThe meeting began with the Pro-President and Provost, welcoming all the members of Team 3.(1) Confirmation of the Minutes of the 79th Structured Committee Meeting of Team 3• Confirmation of Minutes of the 79th Structured Committee Meeting of Team 3 held on Monday, April 28, 2025.The Minutes were confirmed and approved by the Chairman.(2) Review of action taken on the Minutes of the Previous MeetingThe Committee noted and ratified the action taken on the minutes of 79th Meeting of Team 3.Further actions to be taken on open agenda items:• RFID vehicle entry at main gate by Head-IT Tech.o RFID stickers issuing will start from 21st May 2025 manually by IT team.• Faculty FRS to be completed before vacations by Head-IT Tech.o IT will be verifying, uploading the staff data in the FR System by 15th May and then send emails to staff for performing registration through their own mobile devices.• Event calendar to be maintained for all university events with details of resources available by Head IT-Tech.• To identify 5-8 niche research areas/domains which MUJ will focus on in coming years by Dean RIAAA.• APC reimbursement to faculty for publishing in 109 Elsevier journals by Director Research.o To be taken up in HoDs Meeting (Team 5).• To put up Carbon Neutral building board in AB-2 by end of June 2025 by Dean SW, DG S&A, Director Q&C.• To put up SDG boards in premises at different places by end of May 2025 by DG S&A.• Identify 5-10 wonderful classroom engagement methods and recognize those teachers and take it up in HoDs meeting in May 2025 by Director Academics.• Explore opportunities to connect current students with alumni by Director Alumni Relations.o Pro President suggested to explore ways to establish connect between the current students and alumni. He further suggested to allow current students to register on the alumni portal.o DoAR to send a mail to students every semester informing them about alumni portal and to register on it.• Presence of international guests in the campus by Director DoIC.
Page | 41o To be taken up in HoDs Meeting (Team 5).o DoIC is suggested to inform international guest visits to all MUJ users well in advance.Closed Agenda items:• Lifetime Membership of MUJAA at the time of Admissions/No dues/last semester by Director Alumni Relations.o To be discussed with Pro PresidentResolution- Pro-President has discussed the matter with President and following points were suggested by Pro-Presidento Lifetime membership Rs. 800/-.o Encourage students to take membership in their final year rather than in the first year.• DoR to discuss and draft policy for assigning additional incentive points for inclusion of international co-authors by Director Research.Resolution- Policy submitted to Dean RIAAA for approval. • Summer school for potential students of MUJ to be planned and to be discussed with President for inputs and approval by Dean Student Welfare & Director DSW.o To connect with Admissions to bring it in effect.• Presence of international guests in the campus - Communication to be shared with HoDs over mail by Director DoIC.Resolution- As suggested, the mail has been sent to HoDs on May 1, 2025• Staggering of major events for optimal management of resources by DG S&A.Resolution- As suggested, the mail has been sent to HoDs on May 14, 2025• Details regarding number of days students use the academic area for club activities in evening to be added in the club categorization parameter by Director DSW.Resolution- Details presented in the meeting.• To investigate and review the effect of club categorization on clubs activities after academic hours by Director DSW.Resolution- Review details presented in the meeting.• Inform Deans and Associate Deans to come up with 30 sec videos highlighting the program USP by Director Admissions. A. AGENDA ITEMS FOR DISCUSSION(A-1): Directorate of Corporate Relations & Placements(A-1-1) Pre-Placement Training Plan for 2026 Batch• Director CR&P informed about the pre-placement training plan, its tentative schedule, duration and resource requirements.• Pro President suggested to discuss and finalize the hostel requirements with Deputy Registrar, Administration. • Provost suggested to conduct the training program in online mode.
Page | 42• Pro President further suggested to identify the possibility if students can drive the training program with resources arranged by MUJ. Conduct a meaningful survey, involve students and take their inputs regarding who should be the resource person for conducting the training.Action: • Hostel requirements to be finalized and submitted as early as possible.• Come up with the complete plan in next two days to discuss with the President.• Explore the possibility of conducting the training in online mode.• To be taken up in HoDs meeting (Team 5).Responsibility: Director CR&P(A-2): Directorate of Alumni Relations(A-2-1) Alumni Registration (mujalumni.in)(A-2-2) Collecting and posting testimonials on the alumni portal • Director Alumni Relations updated that 1153 Alumni out of 3739 (for the year 2025) have registered on alumni portal. He further updated that till date 45 testimonials have been posted on portal.Action: --Responsibility: Director, Alumni Relations(A-3): Directorate of International Collaborations(A-3-1) International Summer School 2025 (June 03- July 04, 2025)• Director DoIC briefed about the international summer school going to be held in MUJ. • Pro President suggested to plan the summer school at least six months before its conduction. Action: --Responsibility: Director, International Collaborations(A-4): Directorate of E-cell(A-4-1) Student Major Projects(A-4-2) Patents: filed/published(A-4-3) Institutions Innovation Council (Calendar Activities)• Director E-cell discussed two major projects by students which have received grant of 1 Lac and 3 Lacs. He further updated that 125 patents have been filed/published till date. He also briefed the team on ICC activities completed in April and May till date. Action: --Responsibility: Director, E-cell
Page | 43(A-5): MUJ-TEC(A-5-1) Department wise MMTTC certificates(A-5-2) Upcoming Events• MUJ-TEC representative presented the details of the department wise MMTTC certificate received till date. He further discussed the upcoming training programs and FDPs. • Pro President and Provost suggested to be clear about how many number of certifications need to be completed as per NEP 2020.Action: • MUJ-TEC need to collect the actual number of certificates needed as per NEP 2020 guidelines.• To be taken up in HoDs meeting (Team 5)Responsibility: Director, MUJ-TEC(A-6): Directorate of Sports(A-6-1) International Yoga Day (21 June 2025)(A-6-2) Workshop on Yoga Day (26-30 May 2025)• Representative Sports briefed on the preparations and plan for the celebration of International Yoga Day and workshop on Yoga Day during 26-30 May 2025.Action: --Responsibility: DG, S&A B. ANY OTHER MATTER WITH PERMISSION OF THE CHAIR• NILC. ADDITIONAL POINTS TO BE NOTED BY CONCERNED• Incentive points to be awarded within a week after the faculty applies for it. (Responsibility- Director Research)• The meeting ended with a thanking note to all for active participation.Dr Vaishali YadavConvener- Team 3 (Section Heads)
Page | 44ATTENDANCE RECORDVenue: Board Room, 5th Floor, Administrative BuildingDay & Date: Thursday, 15th May 2025 Time: 03:00 pm-04:30 pmSl. No Name Attendance1. Dr Karunakar A Kotegar, Pro President & Chairman Present2. Dr Nitu Bhatnagar, Provost & Vice-Chairman Present3. Dr Lalita Ledwani, Dean RIAAA LoA4. Dr Ajay Kumar, Dean, Graduate Outcomes Present5. Dr VS Dhaka, Dean, Quality & Accreditation Present6. Dr Madhura Yadav, Dean, Student Welfare Present7. Dr Pankaj Vyas, Director DSW Present8. Dr Abhijeet Singh, Director Academics LoA9. Dr Dasari Nagaraju, CoE Present10. Dr Bhavna Tripathi, Director Research Present11. Dr Prakash Ramani, Director Admissions Present12. Dr Manish Tiwari, Director Q&C Present13. Dr Sandeep Chaurasia, Director CR&P Present14. Dr Sushil Kumar Jain, Director, Alumni Relations Present15. Dr Ravi Kumar Sharma, Director DoIC LoA16. Dr Anand Pandey, Director E-Cell Present17. Dr Vijay Laxmi, Director, MUJ TEC LoA18. Dr Sandeep Joshi, CEO, AIC Present19. Mr Rahul Jain, Head, HR LoA20. Mr Pradeep Chaturvedi, CF&AO Present21. Brig Ripu Soodan, Director General, S&A Present22. Mr Anshuman Mohanty, Head- IT Technology LoA23. Dr Ashish Sharma, Deputy Registrar, Administration LoA24. Dr K Shivraj, Chief Librarian Present25. Dr Mallikarjuna Gadapa, Director, CDOE Present26. Dr Rina Poonia, Director, Sports LoA27. Dr Fakira Mohan Nahak, Director, PR & Media Comm Present28. Dr Susruta Samanta, Representative, Academics Present29. Dr Suddhendu Das, Representative, MUJ-TEC Present30. Mr Shinu George, Representative, HR Present31. Mr JP Jamine, Representative, IT-Tech Present32. Mr Sanjeev Sharma, Representative, Sports Present33. Dr Mohit Jain, Representative, DoIC Present34. Dr Vaishali Yadav, Deputy Registrar (DMD) & Convener Present
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Page | 47MINUTES OF THE 81st MEETING OF STRUCTURED COMMITTEE TEAM-3 (SECTION HEADS)Thursday, June 26, 2025Time: 10:00 AM-11:30 AMVenue: 5th Floor, Board Room, Administrative BlockMembers Present: As per the list enclosedThe meeting began with the Pro-President, welcoming all the members of Team 3.(1) Confirmation of the Minutes of the 80th Structured Committee Meeting of Team 3• Confirmation of Minutes of the 80th Structured Committee Meeting of Team 3 held on Thursday, May 15, 2025.The Minutes were confirmed and approved by the Chairman.(2) Review of action taken on the Minutes of the Previous MeetingThe Committee noted and ratified the action taken on the minutes of 80th Meeting of Team 3.Further actions to be taken on open agenda items:• RFID vehicle entry at main gate by Head-IT Tech.o Setup is not completed yet, due to safety line installation at main gate.• Faculty FRS to be completed before vacations by Head-IT Tech.o Out of 1183, 283 (124 NTS + 159 TS) staff have registered on FR machines.o To be completed by 20th July 2025.• Event calendar to be maintained for all university events with details of resources available by Head IT-Tech.o Decision needs to be taken by Registrar office whether it is needed or not. If yes, the process has to be initiated as soon as possible.• To identify 5-8 niche research areas/domains which MUJ will focus on in coming years by Dean RIAAA.o To be completed within two week.• To put up SDG boards in premises at different places by end of May 2025 by DG S&A.o GS&A to share the photographs of boards put up on campus. • To put up Carbon Neutral building board in AB-2 by end of June 2025 by Dean SW, DG S&A, Director Q&C.• Identify 5-10 wonderful classroom engagement methods and recognize those teachers and take it up in HoDs meeting in May 2025 by Director Academics.o Need to submit a detailed report on the same to Pro President.• Students’ registration on alumni portal by Director Alumni Relations.o Students of all years, not only first year, should get an opportunity to register on portal.o Alumni cell needs to target atleast 80% of students’ registration on alumni portal in the next three months.
Page | 48o Explore ways to encourage students to register.• Department wise MMTTC certificates by Director MUJ-TECo Target of 75% certification of total faculty strength must be achieved at earliest.o All Associate/Assistant professors must complete the certification at the earliest opportunity. o Send email to faculty members who have not yet completed the certification and inform them about the requirements.o Department wise list of completed certifications to be submitted to Pro President in one week.• Pre-Placement Training Plan by Director CR&P.o HoDs and department placement coordinators to take the ownership along with CR&P. Agenda to be further discuued in HoDs meeting (Team 5).o Director Academics to ensure that the training starts form 1st year itself and a part of CWS is to be associated with Placement training in 1st, 2nd and 3rd year.Closed Agenda items:• APC reimbursement to faculty for publishing in 109 Elsevier journals by Director Research.o To be taken up in HoDs Meeting (Team 5).Resolution- As suggested, the detailed process of publishing in Elsevier journals and using PDA for APC fee reimbursement was presented to HoDs in Team 5 meeting.• Incentive points to be awarded within a week after the faculty applies for it by Director Research.Resolution- All pending incentive entries up to May 25, 2025, around 5700 points, have been cleared, except a few wherein there was a discrepancy related to the affiliation of MUJ. Currently, incentive points are regularly approved by the Deputy Director, Research. This procedure involves approval from Dean RIAAA, followed by the Registrar, and CFAO, which takes more than a week. To implement the sanction of incentive points in a week, it is proposed to change the process. The modifications are proposed as an agenda in the present meeting.• Presence of international guests in the campus by Director DoIC.o To be taken up in HoDs Meeting (Team 5).o DoIC is suggested to inform international guest visits to all MUJ users well in advance.Resolution- Discussed in HoDs meeting and as suggested, the mail has been sent to HoDs.• Pre-Placement Training Plan for 2026 Batch by Director CR&P.o Hostel requirements to be finalized and submitted as early as possible.o Come up with the complete plan in next two days to discuss with the President.o Explore the possibility of conducting the training in online mode.• Resolution- Hostel not required, as the directorate is moving forward with online placement training in the month of July 2025. Plan has been prepared and discussed with the President by Director CR&P. • Department wise MMTTC certificates by Director MUJ-TEC
Page | 49o MUJ-TEC need to collect the actual number of certificates needed as per NEP 2020 guidelines.o To be taken up in HoDs meeting (Team 5)Resolution- Target of MMTTC certification: 75% of total faculty strength.Certificates achieved so far: 270 (Approximately 50% of the target).Additionally, two upcoming batches of the MMTTC FDP have been scheduled during July-Aug 2025. Discussed in HoDs meeting in May 2025.A. AGENDA ITEMS FOR DISCUSSION(A-1): Directorate of Research(A-1-1) Modification in the process of sanction of incentive points• Pro President suggested that incentive points to be awarded only after the publication is reflected in Scopus.Action: Send an Email to all faculties explaining process of awarding incentive points on RMS.Responsibility: Director, Research(A-2): Directorate of E-cell(A-2-1) Patents(A-2-2) IIC Activities(A-2-3) Pre-incubation & Startup Policy• Director E-cell informed that 171 patents have been published till date. He further briefed on IIC activities and pre incubation & startup policy which is in drafting phase.Action: Pre-incubation & Startup policy to be closed in one week.Responsibility: Director, E-cell(A-3): MUJ-TEC(A-3-1) Upcoming Event• MUJ-TEC representative presented the details of the upcoming Three Day Workshop on ‘Research Proposal Developement’. Action: --Responsibility: Director, MUJ-TEC(A-4): Director General, Services & Administration(A-4-1) Updates- LHC inauguration, bottling plant installation & water pond cleaning• Representative DG S&A briefed on the LHC inauguration, Hawan Pujan in LHC, bottling plant installation and water pond cleaning activities carried out by S&A. It was applauded by chairman and all the members.
Page | 50Action: --Responsibility: DG, S&A B. ANY OTHER MATTER WITH PERMISSION OF THE CHAIR• Orientation Program 2025o Pro President and Director Admissions briefed on the orientation program scheduled during 25-27 July 2025.o Pro President suggested to put up stalls by the functional units during the orientation program to showcase their facilities and address students’ and parents’ concerns. HoDs to put up stalls to showcase their departments during orientation. o Pro President further affirmed that everyone must get involved and contribute to make the orientation program a successful event. C. ADDITIONAL POINTS TO BE NOTED BY CONCERNED• Q&C to design a feedback survey for obtaining the critical feedback regarding processes of all the functional units in MUJ. (Responsibility- Dean Q&A and Director Q&C)• MRB grant status to be presented in next meeting. (Responsibility- Director Research)• Pending quarterly KPI review to be completed as soon as possible. (Responsibility- Dean Q&A and Director Q&C)• The meeting ended with a thanking note to all for active participation.Dr Vaishali YadavConvener- Team 3 (Section Heads)
Page | 51ATTENDANCE RECORDVenue: Board Room, 5th Floor, Administrative BuildingDay & Date: Thursday, 26th June 2025 Time: 10:00 am-11:30 amSl. No Name Attendance1. Dr Karunakar A Kotegar, Pro President & Chairman Present2. Dr Nitu Bhatnagar, Provost & Vice-Chairman LoA3. Dr Lalita Ledwani, Dean RIAAA LoA4. Dr Ajay Kumar, Dean, Graduate Outcomes LoA5. Dr VS Dhaka, Dean, Quality & Accreditation Present6. Dr Madhura Yadav, Dean, Student Welfare LoA7. Dr Pankaj Vyas, Director DSW Present8. Dr Abhijeet Singh, Director Academics LoA9. Dr Dasari Nagaraju, CoE Present10. Dr Bhavna Tripathi, Director Research LoA11. Dr Prakash Ramani, Director Admissions Present12. Dr Manish Tiwari, Director Q&C LoA13. Dr Sandeep Chaurasia, Director CR&P Present14. Dr Sushil Kumar Jain, Director, Alumni Relations Present15. Dr Ravi Kumar Sharma, Director DoIC LoA16. Dr Anand Pandey, Director E-Cell Present17. Dr Vijay Laxmi, Director, MUJ TEC LoA18. Dr Sandeep Joshi, CEO, AIC Present19. Mr Rahul Jain, Head, HR LoA20. Mr Pradeep Chaturvedi, CF&AO Present21. Brig Ripu Soodan, Director General, S&A LoA22. Mr Anshuman Mohanty, Head- IT Technology Present23. Dr Ashish Sharma, Deputy Registrar, Administration Present24. Dr K Shivraj, Chief Librarian Present25. Dr Mallikarjuna Gadapa, Director, CDOE Present26. Dr Rina Poonia, Director, Sports Present27. Dr Fakira Mohan Nahak, Director, PR & Media Comm Present28. Dr Susruta Samanta, Representative, Academics Present29. Dr Suddhendu Das, Representative, MUJ-TEC Present30. Dr Ankit Mundra, Representative, Q&C Present31. Dr Manish Rawat, Representative, Dean RIAAA & Director Research Present32. Dr Mohit Jain, Representative, DoIC Present33. Mr Dhiraj Saxena, Representative, DG S&A Present34. Dr Vaishali Yadav, Deputy Registrar (DMD) & Convener Present
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Page | 54MINUTES OF THE 82nd MEETING OF STRUCTURED COMMITTEE TEAM-3 (SECTION HEADS)Thursday, July 17, 2025Time: 03:00 PM-04:30 PMVenue: 5th Floor, Board Room, Administrative BlockMembers Present: As per the list enclosedThe meeting began with the Pro-President & Provost, welcoming all the members of Team 3.(1) Confirmation of the Minutes of the 81st Structured Committee Meeting of Team 3• Confirmation of Minutes of the 81st Structured Committee Meeting of Team 3 held on Thursday, June 26, 2025.The Minutes were confirmed and approved by the Chairman.(2) Review of action taken on the Minutes of the Previous MeetingThe Committee noted and ratified the action taken on the minutes of 81st Meeting of Team 3.Further actions to be taken on open agenda items:• RFID vehicle entry at main gate by Head DIST.o Setup is not completed yet, due to safety line installation at main gate.• Faculty FRS to be completed before vacations by Head DIST.o Out of 1183, 657 (285 NTS + 372 TS) staff have registered on FR machines.• To put up SDG boards and Carbon Neutral building boards by Dean SW, DG S&A, Director Q&C.o Pro President suggested to close it before orientation program.o Provost suggested Director Q&C to take it up and close it. • Research Clusters by Dean RIAAA.o To be taken up in Team 5 (HoDs meeting).• Identify 5-10 wonderful classroom engagement methods and recognize those teachers by Director Academics.o To be taken up in Team 5 (HoDs meeting).• To ensure that the placement training starts form 1st year itself and a part of CWS is to be associated with Placement training in 1st, 2nd and 3rd year by Director Academics.o It requires further deliberation involving the HoDs, Associate Deans, and Deans. o Director CR&P to support in training as decided by Deans’ committee. • Pre-incubation & Startup Policy to be closed in one week by Director E-cell.• Modification in the process of sanction of incentive points by Director Research.o Publication Incentives have to be given to adjunct faculties who use Manipal University Jaipur affiliation in the publications.• Q&C to design a feedback survey for obtaining the critical feedback regarding processes of all the functional units in MUJ by Dean Q&A and Director Q&C.o Dean Q&A to conduct a meeting to finalize the survey questionnaire.
Page | 55• Pending quarterly KPI review to be completed as soon as possible by Dean Q&A and Director Q&C.Closed Agenda items:• Event calendar to be maintained for all university events with details of resources available by Head DIST.Resolution- Currently, Event calendar is displayed on official Desktop/Laptop of each staff and will be updated fortnightly by RO. There is a requirement for an Event Management system which will be discussed and currently not a priority item.• To identify 5-8 niche research areas/domains which MUJ will focus on in coming years by Dean RIAAA.Resolution- The identified areas were shared with Deans, Associate Deans, HoDs and research faculties in May 2025. A few suggestions were received, and based on suggestions, research clusters have been formed and approved in Team 2 meeting on 16th July 2025. It will be circulated soon to the HoDs.• MRB grant status to be presented in next meeting by Director Research.Resolution- Total 16 projects were submitted. The first level scrutiny from MUJ and MAHE is complete. 4 projects were rejected by the Director of Research, MAHE, because the PI/Co-PI had an ongoing project with internal funding. The counterpart PI from MUJ has been given time to re-submit their proposals with required revisions.• Students’ registration on alumni portal by Director Alumni Relations.o Students of all years, not only first year, should get an opportunity to register on portal.o Alumni cell needs to target atleast 80% of students’ registration on alumni portal in the next three months.o Explore ways to encourage students to register.Resolution-100% of students of batches from 2022-25 and 71% students of 2021-22 batch have registered on portal till date. The registrations for 2021-22 batch are still going on.• Pre-Placement Training Plan by Director CR&P.Resolution- This was discussed during the Team 5 meeting, and the minutes have been shared with the respective HoDs for reference.• Department wise MMTTC certificates by Director MUJ-TECo Target of 75% certification of total faculty strength must be achieved at earliest.o All Associate/Assistant professors must complete the certification at the earliest opportunity. o Send email to faculty members who have not yet completed the certification and inform them about the requirements.o Department wise list of completed certifications to be submitted to Pro President in one week.Resolution-Following Details were submitted to Pro President and before the committee- Total Faculty:789,Completed Certification:259, Applied for Batch3:130 (App),Pending/Unknown:400
Page | 56A. AGENDA ITEMS FOR DISCUSSION(A-1): Dean Student Welfare(A-1-1) Club Performance Evaluation – Mid Term Report • Dean SW presented the mid-term report on club performance evaluation. Based on evaluation, there are 2 clubs in Platinum, 3 in Gold, 8 in Silver, 4 in Bronze, 4 in White and rest in Black.• Pro President affirmed that club activities offer Holistic development opportunity for students. It was suggested to invite clubs and student coordinators in Orientation Program. Ensure at least 20 clubs join the orientation program.• Provost suggested to share event details with Q&C as and when organized.Action: --Responsibility: Dean Student Welfare(A-2): Directorate of Student Welfare(A-2-1) Junior / Buddy Mentor Ship Program• Director DSW briefed the details of junior/buddy mentorship program for students which is based on peer learning with Rs 1,000 registration fee and Rs 25,000 stipend.• In principle the peer learning proposal is approved and monetary support to the students involve in training needs to be deliberated. Action: --Responsibility: Director, Student Welfare(A-3): Directorate of Research(A-3-1) Onboarding the new Elsevier Read & Publish agreement with OA piublishing in core hybrid journals.(A-3-2) Workshop on Research Proposal Development• It was informed that the read and publish agreement with OA publishing in hybrid journals has come into effect from July 01, 2025. Further, details of research proposal development workshop were shared with the Team. • It was suggested to encourage the faculty members to apply for fellowships, grant, PDFs and follow up with them from time to time.• It is suggested that every month publication data and application for the grants for the year to be displayed.Action: --Responsibility: Director, Research(A-4): Directorate of E-cell(A-4-1) Status of MoUs and Students’ Major Projects
Page | 57• Director E-cell representative briefed that a total of 102 MoUs (45 Active, 22 Inactive, 22 Expired, 9 in Process & 4 not Executed) are there. He further presented the update on Students’ major projects (All Terrain Vehicle-3 Lac & HUMV6- 1 Lac).• It was suggested to get at least 10 projects. • Quarterly review of the sanctioned project has to be ensured in the presence of Dean FoSTA.Action: --Responsibility: Director, E-cell(A-5): MUJ-TEC(A-5-1) Ongoing & Upcoming Event• The details of ongoing FDP on NEP 2020 (17-22 July) and upcoming Leadership Seminar (21stJuly) & workshop on Pedagogic Effectiveness (22-23 July) were presented by Director, MUJTEC. Action: --Responsibility: Director, MUJ-TEC(A-6): Directorate of Sports(A-6-1) Updates & Achievements(A-6-2) Sports Promotion Stall – Orientation Programme (August 2025)• The Team was updated on the upcoming Intra-University Sports Tournament and National Sports Day to be organized in the month of August 2025. Further update was on the achievements and laurels students have brought to MUJ. As directed by Pro President, Sports will be setting up a stall during Orientation 2025 to showcase the achievements, facilities and opportunities. • Pro President suggested to do some activities under Runners club and make efforts to get at least 5000 members to participate/join the National Sports Day• Directorate of Sports to share achievements with Director PR & MC to circulate the same on social media platforms.Action: --Responsibility: Director, SportsB. ANY OTHER MATTER WITH PERMISSION OF THE CHAIR• NIL
Page | 58C. ADDITIONAL POINTS TO BE NOTED BY CONCERNED• TDS to be checked in water filters regularly. (Responsibility- In charge GS&A)• All activities/achievements to be shared with Director PR & MC. (Responsibility- All Section Heads)• The meeting ended with a thanking note to all for active participation.Dr Vaishali YadavConvener- Team 3 (Section Heads)
Page | 59ATTENDANCE RECORDVenue: Board Room, 5th Floor, Administrative BuildingDay & Date: Thursday, 17th July 2025 Time: 03:00 pm-04:30 pmSl. No Name Attendance1. Dr Karunakar A Kotegar, Pro President & Chairman Present2. Dr Nitu Bhatnagar, Provost & Vice-Chairman Present3. Dr Lalita Ledwani, Dean RIAAA LoA4. Dr Ajay Kumar, Dean, Graduate Outcomes Present5. Dr VS Dhaka, Dean, Quality & Accreditation LoA6. Dr Madhura Yadav, Dean, Student Welfare Present7. Dr Pankaj Vyas, Director DSW Present8. Dr Abhijeet Singh, Director Academics Present9. Dr Dasari Nagaraju, CoE Present10. Dr Bhavna Tripathi, Director Research Present11. Dr Prakash Ramani, Director Admissions LoA12. Dr Manish Tiwari, Director Q&C Present13. Dr Sandeep Chaurasia, Director CR&P Present14. Dr Sushil Kumar Jain, Director, Alumni Relations LoA15. Dr Ravi Kumar Sharma, Director DoIC LoA16. Dr Anand Pandey, Director E-Cell LoA17. Dr Vijay Laxmi, Director, MUJ TEC Present18. Dr Sandeep Joshi, CEO, AIC Present19. Mr Rahul Jain, Head, HR LoA20. Mr Pradeep Chaturvedi, CF&AO LoA21. Col Deepak Vohra, In-charge, GS&A Present22. Mr Anshuman Mohanty, Head, DIST Present23. Dr Ashish Sharma, Deputy Registrar, Administration LoA24. Dr K Shivraj, Chief Librarian Present25. Dr Mallikarjuna Gadapa, Director, CDOE Present26. Dr Rina Poonia, Director, Sports LoA27. Dr Fakira Mohan Nahak, Director, PR & Media Comm Present28. Dr Deepak Bangari, Representative, Sports Present29. Dr Upendra Kulshrestha, Representative, E-cell Present30. Mr Sanjeev Sharma, Representative, Sports Present31. Dr Kiran Raj, Representative, Admissions Present32. Mr Peeyush Garg, Representative, Deputy Registrar (Admin) Present33. Dr Vaishali Yadav, Deputy Registrar (DMD) & Convener Present
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Page | 62MINUTES OF THE 83rd MEETING OF STRUCTURED COMMITTEE TEAM-3 (SECTION HEADS)Thursday, August 21, 2025Time: 03:00 PM-04:30 PMVenue: 5th Floor, Board Room, Administrative BlockMembers Present: As per the list enclosedThe meeting began with the Pro-President & Provost, welcoming all the members of Team 3.(1) Confirmation of the Minutes of the 82nd Structured Committee Meeting of Team 3• Confirmation of Minutes of the 82nd Structured Committee Meeting of Team 3 held on Thursday, July 17, 2025.The Minutes were confirmed and approved by the Chairman.(2) Review of action taken on the Minutes of the Previous MeetingThe Committee noted and ratified the action taken on the minutes of 82nd Meeting of Team 3.Further actions to be taken on open agenda items:• RFID vehicle entry at main gate by Head DIST.o Hardware Setup is completed, and testing is in progress. RFID issuing will start from 27th Aug 2025.• Faculty FRS completion by Head DIST.o Out of 1183, 670 (287 NTS + 383 TS) staff have registered on FR machines.o Head HR to send mail to all faculties and ensure everyone gets registered for the same.• To put Carbon Neutral building boards in AB2 by Dean SW, DG S&A, Director Q&C.o GS&A to get the boards designed as per inputs by Q&C.• Pre-incubation & Startup Policy to be closed soon by Director E-cell.• Modification in the process of sanction of incentive points by Director Research.o The Amendments in existing incentive point policy to include incentives for adjunct faculties have been drafted and submitted for approval.• Q&C to design a feedback survey for obtaining the critical feedback regarding processes of all the functional units in MUJ by Dean Q&A and Director Q&C.o Director Q&C to share the designed questionnaire with respective Directorates and then finalize it on the basis on their inputs.Closed Agenda items:• Research Clusters by Dean RIAAA.Resolution- Office order has been released with the details of research clusters. Departments need to align as per identified clusters.• Identify 5-10 wonderful classroom engagement methods and recognize those teachers by Director Academics.
Page | 63• Resolution- A brief presentation was already done in the previous HoDs meeting. A detailed presentation will be done after the analysis of the ongoing semester. Pro President suggested to implement it this semester.• To ensure that the placement training starts form 1st year itself and a part of CWS is to be associated with Placement training in 1st, 2nd and 3rd year by Director Academics.o It requires further deliberation involving the HoDs, Associate Deans, and Deans. o Director CR&P to support in training as decided by Deans’ committee. Resolution- In the D&D meeting, Provost Madam discussed with the Dean and Associate Deans the skill sets required by top MNCs. The President emphasized the importance of introducing specific training to improve student preparedness. Associate Deans are requested to develop a strategy for integrating such training programs in collaboration with Director CR&P and Director – Academics. It will be discussed further in the Deans & Directors meeting (Team 2).• SDG Boards in premises GS&A, Director Q&C.Resolution- SDG boards have been prepared and put up.• Pending quarterly KPI review to be completed as soon as possible by Dean Q&A and Director Q&C.Resolution- Mid Term KPI Review was done during 16th July to 23rd July 2025.• TDS to be checked in water filters regularly by In-charge GS&A.Resolution- The TDS levels of water are monitored in the filters fortnightly. A. AGENDA ITEMS FOR DISCUSSION(A-1): Dean Student Welfare(A-1-1) Students engagement in various clubs(A-1-2) Discussion for online note sheets and approvals for events• Dean SW informed that more than 200 club events have been organized since Jan 2025. She emphasized that the faculty coordinators of respective clubs must submit the note sheet and take permissions not the students. There must be some system in place for event related approvals.• Head DIST informed that the online note sheet approval system is under testing.Action: Head DIST to expedite the completion and implementation of online portal for note sheet approval.Responsibility: Head DIST(A-2): Directorate of E-cell(A-2-1) Smart India Hackathon 2025 (Internal) to be organized before 15 Sept 2025 (SPOC- Dr Surbhi Sharma)• Director E-cell & Provost briefed about the internal SIH and informed that Dr Surbhi Sharma, Assistant Director, E-cell is nominated as the SPOC for this event. Two dates, 11th Sept and 13th
Page | 64Sept are proposed by E-cell for the event. Dr Surbhi then presented the plan of action for internal SIH.• Pro President suggested that academics should not be cancelled, and the event should be conducted on Saturday i.e. 13th Sept.• Provost suggested to ask for the requirements from stakeholders via mail well in advance and create team of students and faculty members.Action: --Responsibility: Director, E-cell(A-3): MUJ-TEC(A-3-1) OBE awareness training in collaboration with IQAC(A-3-2) UGC-FDP on NEP 2020: Orientation & Sensitization (Batch-4)• The details of OBE awareness training scheduled during 18-28 August for faculty members and UGC FDP on NEP 2020 during 19-28 August were presented by Director, MUJ-TEC. She informed that 82% of the MUJ faculty members have completed MMTTC certifications.Action: --Responsibility: Director, MUJ-TEC(A-4): Directorate of Sports(A-4-1) Priority games for this year• Director Sports presented the details of the event Run for Fitness scheduled on 29th August 2025. She further presented the priority games for this year which includes Football, Volleyball, Basketball, Shooting and Tennis and shared the details of All India Inter University Tennis/Volleyball Championship and laurels our students have brought to MUJ.Action: --Responsibility: Director, SportsB. ANY OTHER MATTER WITH PERMISSION OF THE CHAIR• NILC. ADDITIONAL POINTS TO BE NOTED BY CONCERNED• NIL• The meeting ended with a thanking note to all for active participation.Dr Vaishali YadavConvener- Team 3 (Section Heads)
Page | 65ATTENDANCE RECORDVenue: Board Room, 5th Floor, Administrative BuildingDay & Date: Thursday, 21st August 2025 Time: 03:00 pm-04:30 pmSl. No Name Attendance1. Dr Karunakar A Kotegar, Pro President & Chairman Present2. Dr Nitu Bhatnagar, Provost & Vice-Chairman Present3. Dr Lalita Ledwani, Dean RIAAA Present4. Dr Ajay Kumar, Dean, Graduate Outcomes LoA5. Dr VS Dhaka, Dean, Quality & Accreditation LoA6. Dr Madhura Yadav, Dean, Student Welfare Present7. Dr Pankaj Vyas, Director DSW LoA8. Dr Abhijeet Singh, Director Academics Present9. Dr Dasari Nagaraju, CoE Present10. Dr Bhavna Tripathi, Director Research Present11. Dr Prakash Ramani, Director Admissions LoA12. Dr Manish Tiwari, Director Q&C Present13. Dr Sandeep Chaurasia, Director CR&P LoA14. Dr Sushil Kumar Jain, Director, Alumni Relations Present15. Dr Ravi Kumar Sharma, Director DoIC Present16. Dr Anand Pandey, Director E-Cell Present17. Dr Vijay Laxmi, Director, MUJ TEC Present18. Dr Sandeep Joshi, CEO, AIC Present19. Ms Kananjeet Kaur, Head, HR Present20. Mr Pradeep Chaturvedi, CF&AO Present21. Col Deepak Vohra, In-charge, GS&A Present22. Mr Anshuman Mohanty, Head, DIST Present23. Dr Ashish Sharma, Deputy Registrar, Administration LoA24. Dr K Shivraj, Chief Librarian Present25. Dr Mallikarjuna Gadapa, Director, CDOE LoA26. Dr Rina Poonia, Director, Sports Present27. Dr Fakira Mohan Nahak, Director, PR & Media Comm Present28. Dr Avnish Vijay, Representative, CDOE Present29. Dr Peeyush Garg, Assistant Registrar Present30. Dr Surbhi Sharma, Assistant Director, E-cell Present31. Dr Lokesh Sharma, Representative, Admissions Present32. Dr Vaishali Yadav, Convener Present
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Page | 68MINUTES OF THE 84th MEETING OF STRUCTURED COMMITTEE TEAM-3 (SECTION HEADS)Thursday, September 18, 2025Time: 03:00 PM-04:30 PMVenue: 5th Floor, Board Room, Administrative BlockMembers Present: As per the list enclosedThe meeting began with the Pro-President, welcoming all the members of Team 3.(1) Confirmation of the Minutes of the 83rd Structured Committee Meeting of Team 3• Confirmation of Minutes of the 83rd Structured Committee Meeting of Team 3 held on Thursday, August 21, 2025.The Minutes were confirmed and approved by the Chairman.(2) Review of action taken on the Minutes of the Previous MeetingThe Committee noted and ratified the action taken on the minutes of 83rd Meeting of Team 3.Further actions to be taken on open agenda items:• RFID vehicle entry at main gate by Head DIST.o Email for issuance/collection of RFIDs will be sent on 18th Sep 2025 for all the registered users. o To be closed as soon as possible.• Faculty FRS completion by Head DIST.o HR team has sent an email on 15th Sep informing staff members to complete FR registration before 20th Sep 2025.o To be completed soon.• Online note sheets and approvals for events by Head DIST.o The online note sheet trial run performance is pending for discussion. Post discussion, training will be scheduled, and the feature will be extended to all depts.o To be closed as soon as possible.• Modification in the process of sanction of incentive points by Director Research.o The Amendments to the existing incentive point policy have been approved by the President and were submitted to present in the EC. o Director Research to have a meeting with Pro President on the matter.• Pre-incubation & Startup Policy to be closed soon by Director E-cell.o Discussion is pending with HR, policy will be finalized after discussion. • Q&C to design a feedback survey for obtaining the critical feedback regarding processes of all the functional units in MUJ by Dean Q&A and Director Q&C.o Feedback collected from the functional units and compiled. The same has been submitted to leadership for further guidance.
Page | 69o Feedback survey prepared by QC to be finalized for circulation. The functional units who have not given feedback are to be asked to provide it and the designed survey can be considered as it is if they fail to submit their feedback.Closed Agenda items:• To put Carbon Neutral building boards in AB2 by Dean SW, DG S&A, Director Q&C.o Boards have been designed and will be displayed on 19th Sept 2025.A. AGENDA ITEMS FOR DISCUSSION(A-1): Directorate of Research(A-1-1) Publication Output• Director Research presented the month wise publication count of MUJ for the year 2023, 2024 and 2025. The publication count till date for the year 2025 is reported 1465. Action: --Responsibility: Director, ResearchB. ANY OTHER MATTER WITH PERMISSION OF THE CHAIR• NILC. ADDITIONAL POINTS TO BE NOTED BY CONCERNED• Q&C to schedule a meeting to have discussion with representative responsible for Graduate Outcome data collection from each department. The meeting will be chaired by Pro President. (Responsibility- Dean Q&A and Director Q&C)• SEDG policy status to be shared with Pro President. (Responsibility- Director Q&C)• ABC-ID data for the batches from 2021 onwards to be updated and shared with Pro President. (Responsibility- CoE)• Detailed plan on improving mental health wellbeing of the students to be shared with Pro President. (Responsibility- Director Student Welfare)• DSW to inform and encourage all departments to utilize the counsellors and call them for conducting counselling sessions for students during their free academic hours. (Responsibility- Director Student Welfare)• Director Research to get an insight into the Shodh-Chakra Portal, assign a nodal officer for handling the portal updates and make sure that the students get registered on the portal. (Responsibility- Director Research)
Page | 70• Sports calendar for students for internal department level activities to be designed and presented in next Team 3 meeting. (Responsibility- Director Sports)• Lighting in Smt. Sharada Pai and Dr TMA Pai auditorium to be upgraded and update to be shared in next Team 3 meeting. (Responsibility- Director GS&A)• All directorates and sections are to prepare one slide update of the current month’s activities and present it during meeting. (Responsibility- All Directorates & Section Heads)• The meeting ended with a thanking note to all for active participation.Dr Vaishali YadavConvener- Team 3 (Section Heads)
Page | 71ATTENDANCE RECORDVenue: Board Room, 5th Floor, Administrative BuildingDay & Date: Thursday, 18th September 2025 Time: 03:00 pm-04:30 pmSl. No Name Attendance1. Dr Karunakar A Kotegar, Pro President & Chairman Present2. Dr Nitu Bhatnagar, Provost & Vice-Chairman LoA3. Dr Lalita Ledwani, Dean RIAAA Present4. Dr Ajay Kumar, Dean, Graduate Outcomes LoA5. Dr VS Dhaka, Dean, Quality & Accreditation Present6. Dr Madhura Yadav, Dean, Student Welfare LoA7. Dr Pankaj Vyas, Director DSW LoA8. Dr Abhijeet Singh, Director Academics Present9. Dr Dasari Nagaraju, CoE Present10. Dr Bhavna Tripathi, Director Research Present11. Dr Prakash Ramani, Director Admissions LoA12. Dr Manish Tiwari, Director Q&C LoA13. Dr Sandeep Chaurasia, Director CR&P Present14. Dr Sushil Kumar Jain, Director, Alumni Relations Present15. Dr Ravi Kumar Sharma, Director DoIC Present16. Dr Anand Pandey, Director E-Cell LoA17. Dr Vijay Laxmi, Director, MUJ TEC Present18. Dr Sandeep Joshi, CEO, AIC Present19. Ms Kananjeet Kaur, Head, HR Present20. Mr Pradeep Chaturvedi, CF&AO Present21. Col Deepak Vohra, In-charge, GS&A Present22. Mr Anshuman Mohanty, Head, DIST Present23. Dr Ashish Sharma, Deputy Registrar, Administration LoA24. Dr K Shivraj, Chief Librarian Present25. Dr Mallikarjuna Gadapa, Director, CDOE Present26. Dr Rina Poonia, Director, Sports Present27. Dr Fakira Mohan Nahak, Director, PR & Media Comm Present28. Mr Gaurav Yadav, Representative, Admissions Present29. Dr Ankit Mundra, Representative, Q&C Present30. Dr Sanchit Anand, Representative, DSW Present31. Dr Peeyush Garg, Representative, Registrar Office Present32. Dr Vaishali Yadav, Convener Present
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Page | 74MINUTES OF THE 85th MEETING OF STRUCTURED COMMITTEE TEAM-3 (SECTION HEADS)Tuesday, October 28, 2025Time: 03:00 PM-04:30 PMVenue: 5th Floor, Board Room, Administrative BlockMembers Present: As per the list enclosedThe meeting began with the Pro-President, welcoming all the members of Team 3.(1) Confirmation of the Minutes of the 84th Structured Committee Meeting of Team 3• Confirmation of Minutes of the 84th Structured Committee Meeting of Team 3 held on Thursday, September 18, 2025.The Minutes were confirmed and approved by the Chairman.(2) Review of action taken on the Minutes of the Previous MeetingThe Committee noted and ratified the action taken on the minutes of 84th Meeting of Team 3.Further actions to be taken on open agenda items:• RFID vehicle entry at main gate by Head DITS.o As on 27th October, 140 (4-wheelers’) and 90 (2-wheelers’) RFIDs have been issued. o Registrar office to send an email to MUJ users giving two weeks’ time for registration completion. Head DITS to follow up and present the closure report in next Team 3 meeting.• Faculty FRS completion by Head DITS.o 813 staff members out of 1175 have registered as on 27th Oct. o Registrar office to send an email to MUJ users giving two weeks’ time for registration completion. Head DITS to follow up and present the closure report in next Team 3 meeting.• Online note sheets and approvals for events by Head DITS.o It was suggested to conduct a meeting with leadership concerned, proper deliberation to be made and the system to be implemented across all departments by next month.• Modification in the process of sanction of incentive points by Director Research.o The Amendments to the existing incentive point policy have been approved by the President and is to be submitted to present in the EC. o To check with the Registrar office whether the notification is sent to the faculties or not.• Get an insight into the Shodh-Chakra Portal, assign a nodal officer for handling the portal updates and make sure that the students get registered on the portal by Director Research.• Design a feedback survey for obtaining the critical feedback regarding processes of all the functional units in MUJ by Dean Q&A and Director Q&C.
Page | 75o A final meeting to be scheduled with Pro President for final deliberations and after verification, the survey to be circulated to Directorates.• Schedule a meeting to have discussion with representative responsible for Graduate Outcome data collection from each department by Dean Q&A and Director Q&C.o Matter discussed with Dean-GO. He will initiate the meeting soon.o To be taken up on priority.• SEDG policy status to be shared with Pro President Director Q&C.o SEDG Cell has initiated the process to draft the policy.o To be closed as soon as possible.• Detailed plan on improving mental health wellbeing of the students to be shared with Pro President by Director Students’ Welfare.• To inform and encourage all departments to utilize the counsellors and call them for conducting counselling sessions for students during their free academic hours by Director Students’ Welfare.o To submit the consolidated data of conducted sessions with following details: Total sections, No. of sections covered, and no. of sections remaining with percentage.• Sports calendar for students for internal department level activities to be designed and presented by Director Sports.o To be finalized after further discussion with Dean. • Lighting in Smt. Sharada Pai and Dr TMA Pai auditorium to be upgraded and update to be shared in next meeting by Director In-charge GS&A.o To be taken up on priority, and to be closed by next Team 3 meeting.Closed Agenda items:• Pre-incubation & Startup Policy to be closed soon by Director E-cell.Resolution- Policy has been approved and will be circulated to the users via Exchadmin. A. AGENDA ITEMS FOR DISCUSSION(A-1): Controller of Examinations(A-1-1) ABC-ID Data• CoE presented the ABC-ID data of students starting from 2021 batch. For 2024-25 batch only 84% data is available. • Pro President & Registrar suggested to issue a circular/notice informing students that the result of those students will be withheld who fail to submit their ABC-ID. Director Admissions was also suggested to help and make it mandatory to submit the ABC-IDs during admission. Action: Send circular informing students to register for and submit the ABC-ID. Responsibility: CoE
Page | 76(A-2): Directorate of Corporate Relation & Placements(A-2-1) Event Details• Director CR&P shared the details of completed and upcoming campus placement drives. He also shared the details of placement training sessions held for non-engineering programs.• Pro President suggested to put in consistent efforts for placements of the students from branches other than Computer Science.Action: To look for placement opportunities for programs other than CSE.Responsibility: Director, CR&P(A-3): Directorate of International Collaborations(A-3-1) Events Conducted• DoIC representative briefed the events’ details conducted by DoIC which included Orientation of first batch of BTech dual degree, hosting of Melbourne team, participation in Focus India program in Austria and visit of Adjunct Professor from Murdoch University. Action: --Responsibility: Director, DoIC(A-4): Centre for Distance and Online Education(A-4-1) Data Submission to UGC (July-Aug 2025 Session)(A-4-2) SWAYAM Courses developed • Director CDOE presented the enrolment stats of 22879 Indian and International students for July-Aug 25 session submitted to UGC. • He further shared that 8 SWAYAM courses through IIM-B have been developed by CDOE faculties for Jan 2025 session. He shared that on National level, out of 4 (1 lac award), 2 awards are begged by MUJ, and out of 8 (50K award), 2 awards are begged by MUJ. The efforts and achievements were applauded by everyone.Action: --Responsibility: Director, CDOE(A-5): MUJ-TEC(A-5-1) MUJ TEC – Accomplishments(A-5-2) MUJ TEC – Upcoming Initiatives• Director MUJ-TEC shared that their team has conducted 4 batches of MMTTC FDP issuing 525+ certificates to the participants which was applauded by all the team members. 5 OBE awareness workshops in collaboration with IQAC have been conducted. She further shared that the policy for Teaching Track has been drafted, and it has been reviewed and acknowledged by Prof Ramnarayan.
Page | 77• Details of upcoming workshop, orientation for new faculties and review meeting with HoDs were further shared by the Director MUJ-TEC. Action: --Responsibility: Director, MUJ-TEC(A-6): Head, Human Resources(A-6-1) Faculty Retreat• Head HR informed the details of faculty retreats scheduled for all the schools in the month of November 2025.Action: --Responsibility: Head, HR(A-7): Deputy Registrar, Administration(A-7-1) Status of Annual Report Data Received from Directorates• Representative, Registrar Office informed that the data for Annual report is received from 10 directorates and pending from 11 Directorates.• All Directorates whose data is pending were strictly advised to submit the data without any delay.Action: Final reminder to be sent to Directorates who have not shared the data yet.Responsibility: Deputy Registrar, Administration(A-8): Chief Librarian(A-8-1) Event- Genfest 2025• Chief Librarian presented the details of Genfest 2025 (Festival of Knowledge) scheduled to be held in MUJ on 5-6 November 2025.• Pro President suggested to involve the reader club members in such events. They must be asked to take the lead and drive such events.Action: --Responsibility: Chief Librarian(A-9): Directorate of Sports(A-9-1) Sports activities and Abhivarta• Director Sports informed that the tentative date for Abhivarta will be the 1st week of February 2026.• Pro President suggested to get more participations from outside. The date to be finalized and the information to be circulated as soon as possible. Action: --
Page | 78Responsibility: Director, SportsB. ANY OTHER MATTER WITH PERMISSION OF THE CHAIR• NILC. ADDITIONAL POINTS TO BE NOTED BY CONCERNED• NIL• The meeting ended with a thanking note to all for active participation.Dr Vaishali YadavConvener- Team 3 (Section Heads)
Page | 79ATTENDANCE RECORDVenue: Board Room, 5th Floor, Administrative BuildingDay & Date: Tuesday, 28th October 2025 Time: 03:00 pm-04:30 pmSl. No Name Attendance1. Dr Karunakar A Kotegar, Pro President & Chairman Present2. Dr Nitu Bhatnagar, Provost & Vice-Chairman LoA3. Dr Amit Soni, Registrar, Special Invitee Present4. Dr Lalita Ledwani, Dean RIAAA Present5. Dr Ajay Kumar, Dean, Graduate Outcomes Present6. Dr VS Dhaka, Dean, Quality & Accreditation Present7. Dr Madhura Yadav, Dean, Student Welfare Present8. Dr Pankaj Vyas, Director DSW Present9. Dr Abhijeet Singh, Director Academics LoA10. Dr Dasari Nagaraju, CoE Present11. Dr Shahbaz A Siddiqui, Director Research Present12. Dr Prakash Ramani, Director Admissions Present13. Dr Manish Tiwari, Director Q&C Present14. Dr Sandeep Chaurasia, Director CR&P Present15. Dr Sushil Kumar Jain, Director, Alumni Relations Present16. Dr Ravi Kumar Sharma, Director DoIC LoA17. Dr Anand Pandey, Director E-Cell Present18. Dr Vijay Laxmi, Director, MUJ TEC Present19. Dr Sandeep Joshi, CEO, AIC LoA20. Ms Kananjeet Kaur, Head, HR Present21. Mr Pradeep Chaturvedi, CF&AO LoA22. Col Nabendu Chakraborty, Deputy Director, GS&A Present23. Mr Anshuman Mohanty, Head, DITS LoA24. Dr Ashish Sharma, Deputy Registrar, Administration LoA25. Dr K Shivraj, Chief Librarian Present26. Dr Mallikarjuna Gadapa, Director, CDOE Present27. Dr Rina Poonia, Director, Sports Present28. Dr Fakira Mohan Nahak, Director, PR & Media Comm Present29. Mr Sandeep Devra, Representative, DITS Present30. Dr Susruta Samanta, Representative, Academics Present31. Mr Punit Balichwal, Representative, DoIC Present32. Dr Peeyush Garg, Representative, Registrar Office Present33. Ms Prachi Chadrawat, Representative, AIC Present34. Dr Vaishali Yadav, Convener Present
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Page | 82MINUTES OF THE 86th MEETING OF STRUCTURED COMMITTEE TEAM-3 (SECTION HEADS)Thursday, November 20, 2025Time: 04:00 PM-05:00 PMVenue: 5th Floor, Board Room, Administrative BlockMembers Present: As per the list enclosedThe meeting began with the Pro-President & Provost, welcoming all the members of Team 3.(1) Confirmation of the Minutes of the 85th Structured Committee Meeting of Team 3• Confirmation of Minutes of the 85th Structured Committee Meeting of Team 3 held on Tuesday, October 28, 2025.The Minutes were confirmed and approved by the Chairman.(2) Review of action taken on the Minutes of the Previous MeetingThe Committee noted and ratified the action taken on the minutes of 85th Meeting of Team 3.Further actions to be taken on open agenda items:• RFID vehicle entry at main gate by Head DITS.o As on 18th Nov 25, 241 (4-wheelers’) and 117 (2-wheelers’) RFIDs have been issued. RFID vehicle entry will be made compulsory from 7th Dec 2025.o Head DITS to send one more reminder and inform HoDs to ask their respective team to complete the process if not done yet.• Faculty FRS completion by Head DITS.o 927 staff members out of 1240 have registered as on 18th Nov 25. It will be made compulsory from 7th Dec 2025.o Head DITS to send one more reminder and inform HoDs to ask their respective team to complete the process if not done yet.• Online note sheets and approvals for events by Head DITS.o Two discussion meetings were held with Registrar office, Finance and other stakeholders. The categories and approval hierarchy based on categories have been prepared considering different used cases along with addition of few new fields to the notesheet form. Development will start by next week and will be completed within 2 weeks (along with testing).o Head DITS and DSW to have meeting to finalize DSW’s requirements. • Design a feedback survey for obtaining the critical feedback regarding processes of all the functional units in MUJ by Dean Q&A and Director Q&C.o The draft of the feedback survey is submitted for kind approval. A meeting with Pro President will be convened soon for final discussions.o To be closed as soon as possible.
Page | 83• Schedule a meeting to have discussion with representative responsible for Graduate Outcome data collection from each department by Dean Q&A, Director Q&C and Dean GO.o A meeting was convened in September 2025 with the Heads of Departments whose GO data collection was not at a satisfactory level. GO data was also collected during the recently held Convocation. Dean GO and team are currently in the process of consolidating this information. Once the consolidation is completed, they will share the exact count. As informed, during the Convocation, approximately 1300 GO data entries were collected, though some of them may be duplicates. o Provost suggested to start the data validation and Director Q&C to ensure that the data received from HoDs is validated. • SEDG policy status to be shared with Pro President Director Q&C.o The SEDG cell has convened a meeting; the data on the SEDG Cell has been identified from the UG and PG programs. For the PhD program, communication has been made with DoR, and it is in process. The committee will deliberate and formulate the policy at the earliest. o Pro President and Provost suggested that category wise count has to be done very carefully.o Director Admissions to share the category wise details of newly admitted students in academic year 2025-26 with Pro President and Director Academics.• Detailed plan on improving mental health wellbeing of the students to be shared with Pro President by Director Students’ Welfare.o To be taken up in Team 5 (HoDs team).• To inform and encourage all departments to utilize the counsellors and call them for conducting counselling sessions for students during their free academic hours by Director Students’ Welfare.o 124 sections out of 425 have been addressed till date. o To be taken up in Team 5 (HoDs meeting).• Sports calendar for students for internal department level activities to be designed and presented by Director Sports.o In process, not yet completeo Draft to be prepared and shared with the HoDs to take their inputs. Director Academics help to be taken in identifying the free slots.o To be closed by next weekend (30th November 2025).o Details to be shared in Team 5 (HoDs meeting).• Lighting upgradation in Smt. Sharada Pai and Dr TMA Pai auditorium by Director GS&A.o A brief meeting was conducted with Canara, Global Illuminators, who previously executed the lighting work in the Smt. Vasanti R. Pai Auditorium. They have recommended a complete replacement of the existing lighting system and have submitted an approximate estimate of ₹20 lakhs for each auditorium. The noting sheet has been processed for further necessary action.
Page | 84o It is suggested that upgradation of Smt. Sharada Pai auditorium to be completed by December 2025 when there are no academic activities and Dr TMA Pai auditorium to be completed during summer vacation.• ABC-ID data by CoE.o To be taken up on priority and seriously from the beginning of next semester.o Director Admissions to help in providing ABC-IDs to CoE. • Placement opportunities for branches other than CSE by Director CR&P.o Details to be presented in Team 5 (HoDs meeting).o Pro President suggested to put in consistent efforts for branches other than Engineering. Director CR&P may request additional support or manpower if needed for same. • Annual Report data from Directorates by Deputy Registrar-Administration.o Input from all Directorates/sections received has been received. Verification, draft preparation, and design of the Annual Report are in progress and will be completed in next 15 days.Closed Agenda items:• Modification in the process of sanction of incentive points by Director Research.Resolution- The incentive point amendments are approved by President, and will be submitted to next EC for confirmation, post confirmation, it will be circulated to faculty members• Get an insight into the Shodh-Chakra Portal, assign a nodal officer for handling the portal updates and make sure that the students get registered on the portal by Director Research.Resolution- Dr Ankur Shrivastav (Asst Director, DoR) is assigned as nodal office for ShodhChakra Portal, university registration will be done by December 2025, followed by the PhD scholar registration starting from Jan 2026.A. AGENDA ITEMS FOR DISCUSSION(A-1): Directorate of International Collaborations(A-1-1) Updates on student exchange(A-1-2) MoU Details (Executed and in process)(A-1-3) International University Visit to MUJ and MUJ visits to International University• Director DoIC informed that 21 students are on exchange in current semester in three Universities and 32 students are nominated for exchange in next semester. He further informed that 3 new MoUs have been executed and 3 more are in process. Lastly he shared the details of International Universities’ visit to MUJ and MUJ delegation’s visits to International Universities.• Pro President suggested to keep track of the MoUs and take care of the credits of students under student exchange program.
Page | 85Action: --Responsibility: Director, DoIC(A-2): MUJ-TEC(A-2-1) Upcoming Training & Capacity Building Initiatives:• Director MUJ-TEC shared the details of faculty induction program during 15-17 Dec 2025 and University-wide faculty training on LMS during 8-12 Dec 2025 initiated by Provost.• Pro President suggested to conduct the FDPs and induction programs during lien period without disturbing the academic activities.Action: --Responsibility: Director, MUJ-TEC(A-3): Head, Human Resources(A-3-1) Launch of Xpression – 5th to 14th Dec'25 and 12th Jan'26 to 19th Jan'26(A-3-2) Policy are uploaded in MUJONE under Mywork• Head HR informed the details of Xpression scheduled in Dec-25 and Jan-26. She further shared that different MUJ policies have been uploaded on MUJONE portal for the users for their reference.Action: • To send mail to all users informing them about policies’ availability on MUJONE. • To be taken up in Team 5 (HoDs meeting)Responsibility: Head, HR(A-4): Chief Finance & Accounting Officer(A-4-1) Demand Vs collection and due for academic year 2025-26(A-4-2) Convocation Refund Status as on 20 Nov 2025• Representative, CF&AO presented the due collection and pending dues for the year 2025-26. She also informed that out of 3508 graduates refund for 2696 has been issued, for 316 it is in process and rest will also be done after their no dues will be submitted.Action: To be taken up in Team 5 (HoDs meeting)Responsibility: CF&AO(A-5): Chief Librarian(A-5-1) GENFEST 2025, organized on 5th & 6th November 2025• Chief Librarian presented the details of Genfest 2025 (Festival of Knowledge) successfully organized on 5-6 November 2025.
Page | 86• Pro President suggested to reactivate the Reader’s club and do multiple activities under this club.Action: --Responsibility: Chief Librarian(A-6): Atal Incubation Centre(A-6-1) Success Stories• CEO-AIC informed that an internship project has received an official utility model registration from Germany. He further presented a number of success stories sharing that total 44 preincubated startups and 162 jobs have been created by incubated startups. It was applauded by all the team members. • Pro President suggested to float all stories on social media.Action: --Responsibility: CEO-AICB. ANY OTHER MATTER WITH PERMISSION OF THE CHAIR• NILC. ADDITIONAL POINTS TO BE NOTED BY CONCERNED• Pro President & Provost suggested all Section Heads to utilize the platform of Team 3 to share their activities, achievements, collaborate with each other and bring up any issue they are facing to keep up the spirit behind creation of the Structured Committee of Team 3.• The meeting ended with a thanking note to all for active participation.Dr Vaishali YadavConvener- Team 3 (Section Heads)
Page | 87ATTENDANCE RECORDVenue: Board Room, 5th Floor, Administrative BuildingDay & Date: Thursday, 20th November 2025 Time: 04:00 pm-05:00 pmSl. No Name Attendance1. Dr Karunakar A Kotegar, Pro President & Chairman Present2. Dr Nitu Bhatnagar, Provost & Vice-Chairman Present3. Dr Lalita Ledwani, Dean RIAAA LoA4. Dr Ajay Kumar, Dean, Graduate Outcomes Present5. Dr VS Dhaka, Dean, Quality & Accreditation LoA6. Dr Madhura Yadav, Dean, Student Welfare LoA7. Dr Pankaj Vyas, Director DSW LoA8. Dr Abhijeet Singh, Director Academics Present9. Dr Dasari Nagaraju, CoE Present10. Dr Shahbaz A Siddiqui, Director Research Present11. Dr Prakash Ramani, Director Admissions LoA12. Dr Manish Tiwari, Director Q&C Present13. Dr Sandeep Chaurasia, Director CR&P Present14. Dr Sushil Kumar Jain, Director, Alumni Relations Present15. Dr Ravi Kumar Sharma, Director DoIC Present16. Dr Anand Pandey, Director E-Cell Present17. Dr Vijay Laxmi, Director, MUJ TEC LoA18. Dr Sandeep Joshi, CEO, AIC Present19. Ms Kananjeet Kaur, Head, HR Present20. Mr Pradeep Chaturvedi, CF&AO LoA21. Col Sharad Sharma, Director, GS&A Present22. Mr Anshuman Mohanty, Head, DITS Present23. Dr Ashish Sharma, Deputy Registrar, Administration Present24. Dr K Shivraj, Chief Librarian Present25. Dr Mallikarjuna Gadapa, Director, CDOE Present26. Dr Rina Poonia, Director, Sports Present27. Dr Fakira Mohan Nahak, Director, PR & Media Comm LoA28. Dr Suddhendu Das, Representative, MUJ-TEC Present29. Dr Sukhwinder Sharma, Representative, DSW Present30. Ms Deepthi Rajeev, Representative, CF&AO Present31. Dr Kiran Raj, Representative, Admissions Present32. Dr Vaishali Yadav, Convener Present
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