SAS WFD QMS

o Age PWD Local Municipal Province GP KZN LIM MP NC NWP WC
R EC FS
Under Over
35 35

00 0 0 0 000000000

PMOTP001

PROJECT DELIVERABLES SIGN OFF CERTIFICATE

Approval and sign-off of the next project phase being:
Project Name:
Project Milestone Phase:
I accept and approve of the above being met by ________________
I hereby give approval for payment of Invoice No.______ with the amount of
________to SASSETA for satisfactory completion of this phase of the
Project.

FOR THE DEPARTMENT/STAKEHOLDER

Signed at __________________ on ______ day of ___________________ 2014.

________________________ __________________
Name and Surname Signature

FOR THE PROVIDER

Signed at __________________ on ______ day of ___________________ 2014.

____________________________ _____________________
Name and Surname Signature

Training Services Accreditation No:
Vat: Reg:

SASSETA Malefetsane Training Services
Riverview Office Park Building Towers 4TH floor
Janadel Avenue Garston Drive
Halfway Gardens Sandstone
Midrand 8561
1685

Contact person: Contact person:
Zonkezizwe Mapetla Emmanuel Hynduai
011 854 1001 011 854 1001
[email protected] [email protected]

Invoice No IN0001013
Invoice Date 2013-10-22
Project Code LC10213
Project Name Customer Service NQF Level 5

Targeted Actual Description: Initiation Phase Unit Price Total Price
No. of No. of R 21 210.53 R 403 000
Learners Learners Training Provider Mandatory Documents
40 19  Submission of learner lists on a

spreadsheet complying with the
NSDS111 transformation and
development imperatives.
 Registration Forms (in duplicate), with
certified ID copies attached for each
learner.
 Submission of Invoice
 Submission of duly completed Project
Plan
 Training Plan for the complete learning
programme..
SASSETA Mandatory Document/s
 Induction Report

NB: payment shall be aligned to the Actual No. of Learners. Sub Total R 403 000
Total Price R 403 000

Managing Director: Banking Details:
Signature: Nedbank
Date: 123456
Branch code: 4567
Branch: Maponya Mall

Member of the CC or Directors of the organisation: Managing Director: Mr. Malefetsane 1
Mosito

SERVICE PROVIDER NAME: ___________

PROJECT NAME: ____________________

CONTRACT NUMBER: ________________

PROJECT STATUS REPORT NUMBER: __

Project Manager: ________________

Project Inception Date______________

 Please note that filling of all fields is compulsory and is l
 Please ensure that are fields are properly completed
 Include a narrative report which will detail task schedule

cost summary and learners statistics.

______________
_______________
_______________
__

Contact Number: ____________
Actual Completion Date: _____________
linked to tasks
variance report, project milestone report, event report, project

1

1. TASK SCHEDULE VARIANCE

TASK/SUBT DESCRIPTION PLANNED EXPECTED ACTU
ASK NO e.g. assessment COMPLETION DATE LEARNERS. ATTE

T1

T2
T3

T4

T5

T6

T7

T8
T9
T10
T11
T12
T13
T14
T15
T16
T17
Total Learners

UAL STATUS COMMENTS

ENDED

2

2. MILESTONE REPORT (Tasks completed so far)

MILESTONE SCHEDULED PROJECTED ACT
COMPLETION COMPLETION COM
T1 DATE DATE DAT
T2
T3
T4
T5
T6
T7
T8
T9

T10
T11
T12

TUAL COMMENTS
MPLETION
TE

3

3. EVENT REPORT POTENTIAL IMPACT
CURRENT PROBLEMS

4. COST SUMMARY BUDGETED COST ACT

TASK WORK SCHEDULED PER

T1
T2
T3
T4
T5
T6
T7
T8

5. LEARNERS STATISTICS * Please note that this field is not ap

TOTAL GENDER SPLIT RACIAL SPLIT DI
Male: White: Ma
Female: Black: Fe
Not specified:
Coloured:

CORRECTIVE ACTION

TUAL COST WORK COST STATUS
RFORMED

pplicable to all projects and must be reported during the first phase of the project

ISABILITY TOTAL NO. OF LEARNERS
ale:
emale:

4

Comments:

1. TASK SCHEDULE VARIENCE
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________

2. MILESTONE REPORT
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________

3. EVENT REPORT

_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________

4. COST SUMMARY
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________

5. LEARNERS STATISTICS
_____________________________________________________
_____________________________________________________

____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________

____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________

____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________

____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________

____________________________________________________
____________________________________________________

5

PROJECT CLOS

SERVICE PROVIDER NAME:
PROJECT NAME:
CONTRACT NUMBER:
PROJECT MANAGER (INTERNAL):
PROJECT MANAGER (EXTERNAL):

Contract project inception date:

Actual completion date:

DOC: SPRT001

SEOUT REPORT

SASSETA POJECT METHODOLOGY PROJECT CLOSEOUT REPORT

Using This Template

Project Closeout Instructions provides detailed direction for completing this template.
To create a deliverable from this template:

1. Complete your company details on the first page in line with SASSETA requirements.

2. Upon approval of the Project Closeout Report all parties will sign with an understanding that the
project is ready to be closed.

3. Replace [bracketed text] in the tool header at the top of page 1 with the same project information
as on the cover page.

Note: Please do not remove or modify content in the footer area.

4. Complete the entire template. Each section contains abbreviated instructions, shown in italics,
and tables for entering content. Relevant text from other project deliverables may be pasted into
content areas.

Note: Please do not remove the italicized instructions.

SASSETA PROJECT MANAGEMENT METHODOLOGY

PROJECT CLOSEOUT REPORT

[PROJECT NAME]

VERSION: [FINAL REPORT ] REVISION DATE: 28th APRIL 2010

Approval of the Project Closeout Report indicates an understanding and formal agreement that the
project is ready to be closed. By signing this deliverable, each individual agrees all administrative,
financial, and logistical aspects of the project should be concluded, executed, and documented as
described herein.

Approver Name Name Signature Date

Project Manager (External)

Project Manager (Internal)

Project Champion
Acting HOD: PMO

Snr Manager: SI & M

Project Sponsor

ADvTECH Resourcing (Pty) Ltd t/a IMFUNDO PROJECT CLOSEOUT REPORT
IT Learnership – NQF Level 5 - Systems [Version Number] | 29 January 2010

Section 1. General Information Date

Project Name Fax
Fax
Agency

Contact Phone Email
Email
Project Manager Phone

Section 2. Final Product and/or Service Acceptance Checklist

Respond to each question. For each “no” response, include an issue in Open Issues section.

Item Question Response

2.1 Did you sign the Acceptance to Deploy which indicated acceptance that the product Yes No
and/or service was ready to be deployed?

2.2 Do you agree the product and/or service has sufficiently met the stated business goals Yes No
and objectives as stipulated in the Project Charter?

2.3 Do you fully understand and agree to accept all operational requirements, operational Yes No
risks, maintenance costs, and other limitations and/or constraints imposed as a result of
on going operations of the product and/or service?

2.4 Deliverable verification (client Acceptance). Yes No
Did you ensure that the deliverables have been accepted and signed off?

2.5 Did you review the measurable objectives and performance criteria agreed during the Yes No
project definition phase?

2.6 Did you ensure that all the contractual aspects have been settled and that the final Yes No
accounting has been done?

2.7 Was all contractual documentation collated and filed. Yes No

2.8 Was the final Status Report summarizing the history of the project and evaluation of the Yes No
performance submitted?

2.9 Was all the project documentation archived Yes No

2.10 Do you agree the project should be closed? Yes No

Page 1

ADvTECH Resourcing (Pty) Ltd t/a IMFUNDO PROJECT CLOSEOUT REPORT
IT Learnership – NQF Level 5 - Systems [Version Number] | 29 January 2010

Section 3. Project Artifacts Checklist

Respond to each question. For each “no” response, include an issue in Open Issues section.

Item Question Response

3.1 Have project documentation and other items (e.g., Project Plan, code, financial records, Yes No
status reports, memos) been prepared, collected, audited, archived, and/or disposed?

3.2 Have project documentation and other items (e.g., original contract, contract Yes No

amendments, administrative files) been prepared, collected, audited, archived, and/or

disposed as described in the Acquisition Plan if contract closeout is involved?

3.3 Were audits (e.g., project closeout audit, contract audit) completed and results Yes No
documented for future reference?

3.4 Are storage locations for all items not maintained under configuration management known (i.e., that are not
identified in a Configuration Items Register)? Identify the storage location for these items:

Name Storage Location Method

Project Charter Project file Electronic
Manual

Contract Project File Electronic
Manual

Invoices Project File Electronic
Manual

Reports Project File Electronic
Manual

Certificates Project File Electronic
Manual

3.5 Verify that final project delivery data for the project is attached or storage location is identified in 3.4.

Name Attached?

Project Quality Yes No

Product and/or Service Performance Yes No

Scope Yes No

Cost (Budget) Yes No

Schedule Yes No

Section 4. Resources

List resources specified in the Project Plan and used by the project. Identify plans for the resource (e.g.,
transfer, reassignment, contract termination) and the date the plan will become effective (e.g., turnover
date, release date).

Page 2

ADvTECH Resourcing (Pty) Ltd t/a IMFUNDO PROJECT CLOSEOUT REPORT
IT Learnership – NQF Level 5 - Systems [Version Number] | 29 January 2010

Resource Resource Disposition Effective Date

Section 5. Project Lessons Learned

Identify lessons learned specifically for the project. State the lessons learned in terms of a problem
(issue). Describe the problem and include any project documentation references (e.g., Project Plan,
Issues Log) that provide additional details. Identify recommended improvements to correct a similar
problem in the future.

Problem Statement Problem Description References Recommended Changes
None

Section 6. Post-Implementation Plans

Identify plans for completing post-implementation activities after project closeout. Refer to the Benefits
Realization review gate for information about the Post-Implementation Review of Business Outcomes
deliverable.

Action Planned Date Assigned To Frequency

Section 7. Open Issues

Describe any open issues and plans for resolution within the context of project closeout. Include an open
issue for any “no” responses in the Final Product and/or Service Acceptance Checklist and the Project
Artifacts Checklist sections.

Page 3

ADvTECH Resourcing (Pty) Ltd t/a IMFUNDO PROJECT CLOSEOUT REPORT
IT Learnership – NQF Level 5 - Systems [Version Number] | 29 January 2010

Issue Planned Resolution

Page 4

RESTRICTED

Telephone: 012 355 1564 SA ARMY/C DIR ARMY F PREP/R/103/16/8
SSN: 810 1564
Facsimile: 012 355 1570 SA Army
Enquiries: Maj M.E. Mabote
(Chief Directorate Army Force Preparation)

Private Bag X981
Pretoria
0001

January 2015

STATISTICS FOR CD HRD ARTISAN TRAINING

OVERVIEW

1. The SA Army has provided several learning programs to its members to enhance career
development and skills through registration of artisans. This is a program supported by CD HRD and
SASSETA for registrations at Tshwane South Colleges (Atteridgeville, Centurion and Pretoria West
Campuses).

PLANNING AND PREPARATIONS

2. The following formed part of the planning and preparation process wrt SASSETA admin
requirements:

Serial Documentations to be Action taken Remarks
completed c
a b
01 Sep 14 registration
1 Learner agreement Documents completed and
submission already done at CD 01 Sep 14 registration
2 Discretionary grant HRD
agreement
Documents completed and
submission already done at CD
HRD

3. The following formed part of the planning and preparation process wrt SASSETA admin
requirements:

Serial Documentations to be Action taken Remarks
completed c
a b
12 Jan 15 registration
1 Learner agreement Documents completed and awaits
induction process by SASSETA at 12 Jan 15 registration
2 Discretionary grant Tshwane South College
agreement
Documents completed and awaits
induction process by SASSETA at
Tshwane South College

RESTRICTED

RESTRICTED 2

REGISTRATION AND INDUCTION OF LEARNERS

3. Registration and induction that was conducted on 01 Sep 14 at Tshwane South Colleges are
as follows:

Serial Name of Campus Name of Trade Qty of learners Remarks
a b c d

1 Centurion Campus Electrical 9 x Learners SA Army Sig Fmn
Radiotrician 8 x Learners SA Army Sig Fmn

4. Registration and induction that was conducted on 12 Jan 15 at Tshwane South Colleges are
as follows:

Serial Name of Campus Name of Trade Qty of learners Remarks
c d
ab
22 x Learners SA Army Engr Fmn
1 Atteridgeville campus Bricklayer 9 x Learners SA Army Engr Fmn
5 x Learners SA Army Engr Fmn
Carpenters 11 x Learners SA Army Engr Fmn
6 x Learners SA Army Engr Fmn
Painters 8 x Learners SA Army Engr Fmn
36 x Learners SA Army Supp Fmn
Plumbers 9 x Learners SA Army Supp Fmn
9 x Learners SA Army Engr Fmn
2 Centurion Campus Fitter and Turner

Welder

Diesel Mechanic

Auto-electrician

3 Pretoria West Campus Boilermaker

NAMES OF LEARNERS
FLOW OF TRAINING WORKPLACE EXPERIENCE COMPONENT PLUS FUNDING
STATUS MENTORS PLUS LOG BOOKS
STATUS WORKPLACES
5. Total number of SA Army learners enrolled: 132 x learners

SUCCESS AND CHALLENGES

6. Successes

a. The required administration for registration in a specific trade/field of study
was completed.

b. All learners reported for registration as required.

c. All learners have been registered at various Tshwane South College campuses.

7. Challenges

a. The SASSETA representative did not attend the induction and registration

RESTRICTED

RESTRICTED 3

process as required.

b. 20 x Technical learners (SA Army Sup Fmn) had to withdraw as they were
already level 1 qualified. The requirement was for level 1 artisan training.

c. Late replacement of members by the SA Army Engr Fmn.
RISKS

8. Learner:

a. AWOL: None.

b. Sick leave. None.

c. Vacation Leave. None.

d. Family responsibility. None

e. Academic incompetency. None

CONCLUSION

9. The stats entails both Sep 14 and January 15 learner registrations at Tshwane South
College.

10. For your further attention.

(N. MPAXA)
CHIEF ARMY FORCE PREPARATION: MAJ GEN

DISTR

CHR (Attn: Lt Col N.A. Rosenkrantz)
DC Army F Prep
GOC:

SA Army Engr Fmn
SA Army Sig Fmn
SA Army Trg Fmn

For Info

C Army

Internal

File: SA Army/C Dir Army F Prep/R/103/16/8

RESTRICTED

BANKING DETAILS FOR ELECTRONIC FUNDS TRANSFER

The SASSETA makes use of Electronic Funds Transfer (EFT) known as NEDINFORM facility
to pay accounts to organisations or individuals that may be entitled to such payments every
month end.

In order to facilitate such payments, the SETA requires the banking details of organisations or
individuals that may be entitled to payments from the SETA.

Please submit a cancelled cheque and attach it to the form or complete the following:

Account Holder: BANK STAMP
Name of Bank:
Account Type:
Branch Name:
Branch Code:
Account Number:

BANK VERIFICATION
It is hereby confirm that the banking details provided above have been verified
with information at this bank and are correct.

SIGNATURE OF BANK OFFICIAL: ...............................................

I/We, the undersigned, warrant that the information
supplied herewith is correct

___________________________ ______________________
Name Signature

___________________________ ______________________
Designation Date

BRIEFING SESSI
THE IMPLEME

SASSETA FUND

S

ION REGARDING
ENTATION OF
DED PROJECTS

COL N.A. ROSENKRANTZ
SSO TRAINING PERFORMANCE MANAGEMENT

15 MARCH 2018

1

SCO

• CHR INSTRUCTIONS
• PROCESS FOR MANAGEM

FUNDED DOD SKILLS DE
• RESPONSIBILITIES OF PR
• ADMINISTRATION TO BE
• SHIFTING OF VENUES
• QUESTIONS

OPE

MENT OF SASSETA
EVELOPMENT
ROJECT MANAGERS

COMPLETED

2

INSTRUC

• CHR INSTR 68/2015: CO
FUNDED DOD SKILLS DEV

• CHR INSTR 51/2016: CLOSI
THROUGH DOD SKILLS DEV

CTIONS

OORDINATION OF SASSETA
VELOPMENT DD 28 AUG 15

ING THE SANDF SKILLS GAP
VELOPMENT DD 31 Jul 16

3

PROCESS FOR MANAG
FUNDED DOD SKILL

Functional Skills DOD Developmental
Development Skills Development
Requirement for the
Requirements for next FY (CDHRD)
the next FY Aug annually
(Svcs/Divs)
Aug annually

DOD Committee Consolidates & CDH
for SASSETA Recommends C
Funded Skills
Development DOD
Se

SASSETA SASSETA Initiation of
Advertises Contracting of Projects from Ap
Projects in
National Media in Providers onwards
Feb Annually to (including drafting
call for Providers of Discretionary

Grant
Agreements)

GEMENT OF SASSETA
LS DEVELOPMENT

CHR INSTR 68/2015

HRD Approves DOD Submits
Consolidated Requirements to
D Requirement
ept Annually SASSETA
Oct Annually

Reporting To:
•SASSETA Funded
DOD Skills Dev
Committee
•SASSETA Defence
pril Chamber
Project Management

4

RESPONSIBILITIE
MANAG

• APPOINTED BY SVCS/DIV
• IMPLEMENT PROJECT (L

SASSETA)
• LETTER OF ACCEPTANCE
• DISCRETIONARY GRANT

AGREEMENT)
• MONITOR PROGRESS OF
• MILQUAL TRANSACTIONS

END OF QUALIFICATION

ES OF PROJECT
GERS

CHIEFS
LETTER OF AUTHORITY -
E OF PROJECT – SVCS/DIVS

AGREEMENT (TRI PARTY
TRG
S – CAPTURE RESULTS AT

5

ADMINISTRA
COMPL

• CHR INSTRUCTIONS
• LEARNERSLIST
• SASSETA LETTER OF ACCEPT
• BURSARY APPLICATION DOC

LEARNER AGREEMENT
• DELIVERABLE SIGN OF CERTI
• INVOICES
• LEARNER RESULTS
• ATTENDANCE REGISTERS
• FLOW OF TRAINING
• STATUS REPORTS
• CLOSE OUT REPORT

ATION TO BE
LETED

TANCE
CUMENTS/APPRENTICESHIP

IFICATE

6

CHR INSTR

• CHR INSTR – POST GR
DEFENCE AND SECURITY

• CHR - CANDIDIATES APP
• DETAILED WILL BE

REGISTRATION
• TIMEINGS – CONTACT SE
• COST INVOLVED (REGIST

RUCTIONS

RADUATE/CERTIFICATE IN
Y MANAGEMENT
PROVED

INDICATED – ONLINE
ESSIONS
TRATION FEES)

7

LEARNE

• COMPLETE FIRST WEEK
• CHANGES NEED TO AUTH

– (MAY NOT CHANGE AS S
AUDITED)

• FIRST 3 WEEKS OF THE P
• SASSETA NEED TO GRAN
• UPDATED LIST – TRG PR
• SASSETA NEED AMMEND

– NO SETASMS / PIVATOL AC

ER LIST

HORISED FROM CD HRD

SOUCE DOCS FOR PAYMENT IS

PROGRAMME
NT PERMISSION
ROVIDER/CD HRD/SASSETA
D NLRD

CTIONS BY DOD

8

SASSETA LETTER

• NO PROJECT ARE TO IM
LETTER

• LETTER OF ACCEPTA
SVCS/DIVS

• DOD ACCEPTANCE LETT
TO SASSETA

OF ACCEPTANCE

MPLEMENTED – AUTHORITY
ANCE IS REQUIRED BY
TER WILL BE FORWARDED

9

BURSARY APPLICA

• COMPLETED FOR LEARN
• SOURCE DOCUMENTS –
• SUBMITTED TO SASSE

PROGRAMME
• LEARNER ROCORD DATA
• DEPARTMENT OF HIGHER

ATION DOCUMENTS

NERS
3 MONTHS
ETA – FIRST WEEK OF
A BASE - SASSETA
R EDUCATION

10

DELIVERABL
CERTIF

• DOCUMENTS FOR PAYME
• COMPLETED PER MILEST

– END OF TRIMESTER/SEME

• TRG PROVIDER – SIGNAT
• VERIFIED INFORMATION
• DIRECTOR – SIGNATURE

LE SIGN OFF
FICATE

ENT
TONE

ESTER

TURE
- CORRECT
E

11

INVOI

• SUBMITTED PER MILEST
• VERIFIED CORRECTNESS
• SUBMITTED - TRG PROVI
• CORRESPOND WITH LEA
• ALLOCATED AMOUNT – R
• SASSETA – MONITOR PA

ICES

TONE
S - PROJECT LEADER
IDER/SASSETA
ARNERS IN CLASS
R35 000/R50 000
AYMENTS

12

LEARNER

• TRG PROVIDERS - COMP
• NLRD – CAPTURE RESUL
• MONITOR RESULTS – SE
• INTERVENE WITH COR

PROVIDER
• SUBMIT RESULTS TO CD
• CAPTURE RESULTS ON M