DENR Citizen's Charter (2020, 4th Edition)

WHERE TO SECURE
Procurement Management Section-PSMD

Property and Supply Management Division (PSMD)
Property and Supply Management Division (PSMD)
Property and Supply Management Division (PSMD)
End-user or Property and Supply Management Division
(PSMD)
End-user
Security Agency

Concerned Employee or Requesting Party

Concerned Employee

Concerned Employee

Concerned Employee/Requesting Party
Property and Supply Management Division (PSMD)
Property and Supply Management Division (PSMD)

Procurement Management Section-PSMD

Procurement Management Section-PSMD

Procurement Management Section – PSMD, and
PhilGEPS

Property and Supply Management Division (PSMD)

8 of 236

CHECKLIST OF REQUIREMENTS***
 Signed and notarized contract with Certificate of

Availability of Funds (1 certified copy)
 Notice to Proceed, if first payment (1 original)
 Terms of Reference, if first payment (1 original)
 Approved Expected Outputs/deliverables, if first

payment (1 original)
 Copy of Approved Manning Schedule, if first

payment (1 original)
 Copy of Curriculum Vitae of the Consultants & staff,

if first payment (1 original)
 Approved Project Procurement Management Plan

(PPMP) / Supplemental Project Procurement
Management Plan (SPPMP), if first payment(1
photocopy)
 Approved Consultancy Progress/Final Reports (1
original)
 Progress/Final Billing (1 original)
 Letter Intent/Proposal, if first payment (1 original)
 Letter request for payment (1 original)
6. Cash Advances (Except for Travels)
 Special Order for Special Disbursing Officer/Petty
Cash Custodian (1 photocopy)
 Certification from the Accountant that previous cash
advances have been liquidated (1 original)
 Fidelity Bond (1 photocopy)
7. Replenishment of Cash Advances
 Special Order, if first payment (1 photocopy)
 Official Receipts/Sales Invoices (1 original)
 Replenishment Report (1 original)
 Approved Purchase Request (1 original)

Page 29

WHERE TO SECURE
Property and Supply Management Division (PSMD)

Property and Supply Management Division (PSMD)
Consultant
Consultant and Requesting Party

Consultant

Consultant

Requesting Party

Consultant/Concerned Office

Consultant
Service Provider
Consultant

Records Division/Designated Special Disbursing Officer
(SDO)
Accounting Division

Designated Special Disbursement Officer (SDO)

Records Division
Supplier
Concerned Special Disbursing Officer (SDO)
Requesting Party/Concerned Office

9 of 236

CHECKLIST OF REQUIREMENTS***
 Certificate of Emergency Purchase (1 original)
 Certificate of Inspection and Acceptance (1 original)
 Report of Waste Materials, in case of repair (1

original)
 Approved trip ticket for gasoline expenses (1

original)
 Three (3) Quotations from suppliers (original)
 Abstract of Quotations (1 original)
8. Vehicle Repair and Maintenance, and Printing
A. Repair and Maintenance of Motor

Vehicles/Equipment
 Duly signed Purchase Order (1 original)
 Pre-repair Evaluation/Inspection Report (1 original)
 Approved Job Order Request (1 original)
 BAC Resolution (1 certified true copy)
 Warranty Certificate (1 original)
 Inspection & Acceptance Report (1 original)
 Three (3) Quotations from Suppliers (1 original)
 Abstract of Quotation duly noted by Head of Office

and Approved by Director’s Level (1 Original)
 Certificate of Acceptance (1 original)
 Approved Project Procurement Management Plan

(PPMP) (1 photocopy)
B. Printing
 Purchase Request (1 original)
 BAC Resolution (1 certified true copy)
 Three (3) Quotations from suppliers (original)
 Notice of Award (1 original)
 Notice to Proceed (1 original)

Page 30

WHERE TO SECURE
Requesting Party/Concerned Office
Inspection & Pre-Acceptance Committee (IPC)
Property Management Section-PSMD

Motorpool Section-General Services Division

Suppliers
Requesting Party/Concerned Office

Supply Management Section - PSMD
Inspection & Pre-Acceptance Committee (IPC)
Requesting Party/Administrative Service
Procurement Management Section-PSMD
Service Provider
Inspection & Pre-Acceptance Committee (IPC)/PSMD
Service Providers
Property and Supply Management Division (PSMD)

Concerned Requesting Party/Office
Property Management Section-PSMD

Requesting Party
Procurement Management Section -PSMD
Suppliers
Supply Management Section - PSMD
Supply Management Section – PSMD/Administrative
Service

0 of 236

CHECKLIST OF REQUIREMENTS***
 Request for Quotation (1 original)
 Abstract of Quotation duly noted by Head of Office

and Approved by Director’s Level (1 Original)
 Certificate of Earmarking of Funds (1 original)
 Project Procurement Management Plan (PPMP) (1

photocopy)
 PhilGEPS Posting Reference Number & Award

Notice Abstract (for transactions amounting to more
than P50,000.00) (1 computer generated)
9. Government Share for Mandatory Deductions
 Payroll/List of Personnel with Corresponding amount
of Government Share on GSIS, Pag-ibig, and
PhilHealth) (1 original)
10. Salaries and Wages (Regular Employees)
A. First Salary
 Duly approved Appointment (1 Certified True Copy)
 Oath of Office (1 Certified True Copy)
 Certificate of Assumption (1 Certified True Copy)
 Statement of Assets, Liabilities and Net Worth (1
Certified True Copy)
 Approved Daily Time Record and duly verified by
Personnel Division (1 original )
 BIR Certificate of Registration (Form 1902) (1
certified true copy)
 Additional Requirements (for transferees from one
government office to another):
o Office Clearance (1 Certified True Copy)
o Certificate of Available Leave Credits (1 original)
o Service Record (1 original)
o Certification of Last Salary Received (1 original

copy)

Page 31

WHERE TO SECURE
Procurement Management Section-PSMD
Property and Supply Management Division (PSMD)
Budget Division
Procurement Management Section-PSMD
Supply Management Section - PSMD

Personnel Division

Concerned Employee/ Personnel Division
Concerned Employee/ Personnel Division
Concerned Employee/ Personnel Division
Concerned Employee/ Personnel Division
Concerned Employee/ Personnel Division
Concerned employee

Concerned Employee
Personnel Division
Personnel Division
Concerned Employee/From the Accounting Division/Unit of
previous employer
1 of 236

CHECKLIST OF REQUIREMENTS***
o BIR Form 2316 (Certificate of Compensation

Payment/Tax Withheld) (1 certified true copy)

o Certificate of Available Leave Credits (1 original
copy)

B. Salary (if deleted from the payroll)
 Approved Daily Time Record (1 original)
 Copy of Payroll (1 Certified True Copy)
11. Allowances and Other Similar Expenses
A. Special Counsel Allowance
 Office Order/Designation/Letter of the OSG

deputizing the claimant to appear in court as special
counsel (1 photocopy)
 Certificate of Appearance issued by the Office of the
Clerk of Court (1 original)
 Certification that the cases to be attended by the
lawyer personnel are directly related to the
nature/function of the particular office represented (1
original)
 Certification issued by the concerned lawyer and
Agency Accountant that the amount being claimed is
still within the limitation (1 original)
 Certification that the case is not pursuant to Motion
for Extension of postponement of hearing (1 original)
B. Loyalty Award Bonus
 Certification of years in service (1 original)
 Service Record (1 original)
C. Step Increment/Salary Adjustment
 Notice of Step Increment (NOSI) /Notice of Salary
Adjustment (NOSA) (1 Certified True Copy)

Page 32

WHERE TO SECURE
Concerned Employee/Accounting Division/Unit of
previous employer
Concerned Employee/Personnel Division/Unit of previous
employer
Personnel Division
Personnel Division

Concerned Employee

Office of the Clerk of Court
Legal Service

Legal Service/Accounting Division

Legal Service

Personnel Division
Personnel Division
Personnel Division

2 of 236

CHECKLIST OF REQUIREMENTS***
 Approved Appointment in case of promotion (1

Certified True Copy)
 Certificate of Assumption of Duties in case of

promotion (1 Certified True Copy)
D. Monetization
 Special Allotment Release Order (SARO) (1 Certified

True Copy)
 Notice of Cash Allocation (NCA) (1 Certified True

Copy)
 Matrix of Computation, if applicable (1 original)
 Application for Leave with Certification of Available

Leave Credits (1 Certified True Copy)
 Updated Leave Card (1 Certified True Copy)
 Notice of Step Increment (NOSI), if applicable (1

Certified True Copy)
 Service Record (1 Certified True Copy)
 Approved leave application (10 days) with leave

credit balance certified by the Human Resource
Office (1 original)
 Request for leave covering more than 10 days duly
approved by the head of Agency (if more than 10
days) (1 original)
 Clinical abstract/medical procedures to be
undertaken in case of health, medical and hospital
needs for monetization of 50% or more (1 original)
 Barangay Certification in case of need for financial
assistance brought about by calamities, typhoons,
fire, etc. (1 original)
E. Terminal Leave
 Special Allotment Release Order (SARO) (1 Certified
True Copy)

Page 33

WHERE TO SECURE
Malacañang Office/Personnel Division
Personnel Division

Department of Budget and Management (DBM)
Department of Budget and Management (DBM)
Personnel Division
Concerned Employee/ Personnel Division
Personnel Division
Personnel Division
Personnel Division
Personnel Division

Concerned personnel

Concerned personnel/Hospital original

Concerned employee/concerned Barangay
Original

Department of Budget and Management (DBM)

3 of 236

CHECKLIST OF REQUIREMENTS***
 Notice of Cash Allocation (NCA) (1 Certified True

Copy)
 Clearance from money, property and legal

accountability from the office of current assignment
(1 original)
 Certified photocopy of employees leave card as at
last date of service duly audited by Personnel
Division and COA (1 photocopy)
 Certificate of leave credits issued by (1 original)
 Approved leave application (1 original)
 Complete service record (1 original)
 Statement of Assets, Liabilities and Net Worth
(SALN) (1 original)
 Certified photocopy of appointment/Notice of Salary
Adjustment (NOSA) showing the highest salary
received if the salary under the last appointment is
not the highest (1 original)
 Certificate of Available Leave Credits (1 original)
 Applicant's authorization (in affidavit form) to deduct
all financial obligations with the agency (1 original)
 Affidavit of applicant that is no pending criminal
investigation or prosecution against him/her (1
original)
 In case of resignation, employee's letter resignation
duly accepted by the Head of Agency(1 original)
 Ombudsman clearance per COA Circular 2013-001
(1 original)
 Additional requirements, if applicable:
 Death certificate authenticated by PSA (1 original)
 Marriage contract authenticated by PSA (1 original)

Page 34

WHERE TO SECURE
Department of Budget and Management (DBM)
Concerned personnel/All concerned offices

Personnel Division

Personnel Division
Personnel Division
Personnel Division
Concerned Employee
Personnel

Personnel
Concerned Employee
Legal Affairs Service

Concerned personnel
Ombudsman

Philippine Statistics Authority
Philippine Statistics Authority

4 of 236

CHECKLIST OF REQUIREMENTS***

 Birth Certificate of all surviving legal heirs

authenticated by PSA (1 original)

 Designation of next of kin (1 original)

 Waiver of rights of children 18 years old and above

(1 original)

12. Inter-Agency Fund Transfer

 Approved Work and Financial Plan (1 certified true

copy)

 Signed and notarized contract with Certificate of

Availability of Funds (1 certified true copy)

 Certification from the Accountant that funds

previously transferred has been liquidated (1

original)

 Approved Project Expenditures or Estimated

Expenses indicating the project objective and

expected output (1 original)

13. Procurement through Public Bidding

(Infrastructure, Goods/Services, Consulting

Services)

A. Basic Requirements for all types of procurement

through public bidding:

 Approved Purchased Request (1 original)

 Approved S/PPMP(1 photocopy)

 Approved APP and any amendment thereto (1

photocopy)

 Certificate of Earmarking of Funds (1 original)

 BAC Resolution recommending Mode of

Procurement, as applicable (1 certified

photocopy)

 Approved Contract supported by the following

documents: (1 original)

Page 35

WHERE TO SECURE
Philippine Statistics Authority
Authorized claimant
Authorized claimant

Implementing Agency
Implementing Agency
Accounting Division

Implementing Agency

End-user Unit
End-User Unit
BAC Secretariat (Procurement Mgt. Section-PSMD)
Budget Division
BAC Secretariat (PrMS-PSMD)

BAC Secretariat (PrMS-PSMD)

5 of 236

CHECKLIST OF REQUIREMENTS***
o Minutes of Pre-procurement Conference
(1 original)
o Approved Invitation to Bid/Request for
Expression of Interest (1 certified true
copy)
o Copy of Advertisement of Invitation to
Bid/Request for Expression of Interest
(PhilGEPS Posting) ( 1 certified true copy)
o Bidding Documents which includes a
complete set of approved plans/drawings
and technical specifications for
infrastructure projects, complete technical
description for goods and Terms of
Reference (TOR) for consulting services.
(1certified true copy)
o Minutes of Pre-bid Conference (1 certified
true copy copy)
o Supplemental/Bid Bulletins, if any (1
certified true copy)
o Bidder’s Technical and Financial
Proposals (1 certified true copy)
o Minutes of Bid Opening (1 certified true
copy)
o Abstract of Bids (1 certified true copy)
o Notice of Single/Lowest Calculated Bid (1
certified true copy)
o Post-qualification Evaluation Report of the
BAC-TWG (1 certified true copy)
o Notice of Post-Qualification (1 certified
true copy)
o BAC Resolution declaring Single/Lowest
Calculated Bid and Recommending Award

Page 36

WHERE TO SECURE
BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)

BAC Secretariat (PrMS-PSMD)

BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)
6 of 236

CHECKLIST OF REQUIREMENTS***
of Contact approved by the HOPE (1
certified true copy)

o Notice of Award (1 original copy for first
payment)

o Performance Security (1 original copy)
o Notice to Proceed (1 original copy for first

payment)
 Copy of the Approved PERT/CPM Network

Diagram and computations of contract time (for
infrastructure projects) (1 certified true copy)
 Detailed Breakdown of the Contract Cost (1
certified true copy)
 Ranking of Short Listed Bidders for Consulting
Services (1 certified true copy)
 Printout copy of posting of Notice of Award,
Notice to Proceed and Contract in the PhilGEPS
(1 certified true copy)
 Evidence of Invitation of Three (3) Observers in
all stages of procurement process (1 certified true
copy)
 Copy of Memo to COA re Submission of Copy of
Perfected Contract/PO with stamped received by
COA (1 certified true copy)
 Original Copy of Delivery Receipt
 Sales Invoice/Billing Invoice/Official Receipt (1
original copy)
 Inspection and Acceptance Report, as applicable
(1 original copy)
 Certificate of Acceptance (1 original copy)

Page 37

WHERE TO SECURE

BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)

BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)

BAC Secretariat (PrMS-PSMD)

BAC Secretariat (PrMS-PSMD)

Supplier/Contractor/Service Provider/Consultant

Inspection and Pre-acceptance Committee
End-user Unit

7 of 236

CHECKLIST OF REQUIREMENTS***
B. For the additional documentary requirements per

transaction type, please refer to Sections 9.1.1 to
9.1.3 of the COA Circular No. 2012-01
14. Procurement through Alternative Modes
A. Basic Requirements Common to All Purchases
under AMP
 Approved Purchased Request (1 original copy)
 Approved S/PPMP(1 certified true copy)
 Approved APP and any amendment
thereto(1certified true copy)
 Certificate of Earmarking of Funds (1 original
copy)
 BAC Resolution recommending Mode of
Procurement, as applicable (1 certified true
copy) C/O DENREU – DENR Central Office

 Proof of posting of Invitation or Request for

Quotation/Request for Proposal in the PhilGEPS

Website and at any conspicuous place (if

available) for a period of three (3) calendar

days[in case of Shopping under Section 52.1 (b),

Negotiated Procurement under Section 53.1 (two

failed biddings) and 53.9 Small Value Procurement

(SVP) with an ABC above PhP50,000.00] (1 certified

true copy)

 Abstract of Quotation (1 original)

 Duly approved Purchased Order/Letter

Order/Contract (1 original)

 Performance Security (for contracts under NP-

Emergency Cases specifically Infrastructure Projects,

NP-Take-over Contracts, Adjacent/Contiguous, NP-

SVP Infrastructure Projects) (1 original)

Page 38

WHERE TO SECURE

End-user Unit
End-User Unit
BAC Secretariat (Procurement Mgt. Section-PSMD)
Budget Division
BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)

BAC Secretariat (PrMS-PSMD)
BAC Secretariat (PrMS-PSMD)
Supplier/Contractor/Service Provider/Consultant

8 of 236

CHECKLIST OF REQUIREMENTS***

 Warranty Security (for contracts under Direct

Contracting, NP-Repeat Order, NP-Two Failed
Biddings except for Consulting Services, NP-
Emergency Cases except for consulting services, NP-
Take-over Contracts, Adjacent/Contiguous, NP-SVP

except for Consulting Services) (1 original)

 Proof of Posting of Notice of Award, Contract/PO,
including the NTP if necessary, in the PhilGEPS
Website and at any conspicuous place in the
DENR premises (if available), for contracts with
ABC of above PhP50,000.00(except in Shopping

and Negotiated Procurement under Emergency

Cases, Agency-to-Agency, and SVP) (1 certified true
copy)

 Original copy of Delivery Receipt (1 or more, if
applicable)

 Sales Invoice/Billing Invoice/Official Receipt (1
original)

 Inspection and Acceptance Report, as applicable
(1 original)

 Certificate of Acceptance (1 original)
B. For the additional documentary requirements

per transaction type, please refer to Sections
9.2.1 to 9.2.5 of the COA Circular No. 2012-01
***Based on Commission on Audit (COA) Circular 2012-001 d

Requirements for Common Government Transactions

CLIENT STEPS AGENCY ACTION

1. Submit Disbursement 1. Receive and record in Log
Voucher (DV) and all DV and ORS with com

Page 39

WHERE TO SECURE
Supplier/Contractor/Service Provider

BAC Secretariat (PrMS-PSMD)

Supplier/Contractor/Service Provider/Consultant
Supplier/Contractor/Service Provider/Consultant
Inspection and Pre-acceptance Committee
End-user Unit

dated June 14, 2012 Revised Guidelines and Documentary

gbook FEES PROCESSING PERSONS
mplete TO BE TIME RESPONSIBLE
PAID
1 Hour Receiving/Releasing
None (per batch) Clerk

9 of 236

CLIENT STEPS AGENCY ACTION

Obligation Request and supporting documents and
Status (ORS) signed by into categories.
the Head, Requesting
Office or Authorized 1.1. Batch up several DV and
Representative with and forward to conce
complete supporting Processor or Cont
Documents to Budget assigned per Office.
Division for review and
evaluation. 1.2. Batch up several DV
1.1. None ORS.

1.2. None 1.3. Review/check the accura
the prepared DV and ORS
1.3. None the completeness of
supporting documents.

Verify availability of allotm
encode in the ORS sy
indicate generated numb
the ORS, and initial Box

1.4. None 1.4. Batch up several DV and
and forward to the C
Assistant Chief Bu
Division/Section Chief

Page 40

FEES PROCESSING PERSONS
TO BE TIME RESPONSIBLE
PAID
Budget Division
d sort

d ORS None 1 Hour Receiving/Releasing
erned (per batch) Clerk
troller
1 Hour Budget Division
and None (per batch) Processor/Controller

acy of 1 day Budget Division
S and (Complex)
Processor/Controller
the 3 Days Budget Division
(Highly
ment, None Technical) Processor/Controller
ystem, Budget Division
ber in (per batch)
B.
1 Hour
d ORS None (per batch)
Chief/
udget
f in

0 of 236

CLIENT STEPS AGENCY ACTION
1.5. None
1.6. None accordance with Manu
Approval.
1.5. Batch up several DV and
prior to signing/approv
ORS.

1.6. Review and Sign Box
ORS and forward to Rece
and Releasing Clerk.

1.7. None 1.7. Receive and r
1.8. None documents to logbook.

None 1.8. Batch up several DV and
None into category per kind of
None and forward to Accou
Division.

1.9. Receive DVs with appr
ORS and supporting
documents.

1.10. Stamp “Received”, indi
time and date of receip
initials.

1.11. Assign DV number.

Page 41

FEES PROCESSING PERSONS
TO BE TIME RESPONSIBLE
PAID

ual of

d ORS 2 Hours Chief/
val of None (per batch) Assistant Chief/
Section Chief
B of 1 day Budget Division
eiving (Complex)
Chief
(Above Php 50,000.00)

None 3 Days Assistant Chief/
(Highly Section Chief
Technical) (50,000.00 and below)

record (per batch) Budget Division
None 1 Hour Receiving/Releasing

d ORS None (per batch) Clerk
claim Budget Division
unting 1 Hour
(per batch) Receiving/Releasing
Clerk

Budget Division

roved None 1 hour Administrative Assistant
None (by batch) Accounting Division
icate
pt and

None

1 of 236

CLIENT STEPS AGENCY ACTION
None
None 1.12. Record in the logbook t
DV number and date, n
None of payee, particular and
amount.
None
None 1.13. Attach and accomplish
None Document Tracking by
None indicating the payee na
number, date and amo
of DV, date and time of
receipt.

1.5. Forwards DVs with
approved ORS, docum
tracking and supporting
documents to the
designated staff for
encoding in the
disbursement database

1.14. Forwards the documen
designated staff for
processing.

1.6. Indicate the date and ti
of receipt in the docum
tracking.

1.15. Process DVs as to
completeness and prop
of supporting documen

1.7. Compute for applicable
taxes, if any.

Page 42

FEES PROCESSING PERSONS
TO BE TIME RESPONSIBLE
PAID
the
name None
d

h the

ame, None
ount
f

ment
g

None

e. None 4 hours
nt to None (Complex)

ime 3 days
ment (Highly
Technical)
priety None Administrative Assistant
nts. None (by batch) Accountant I
e Accountant II

Accounting Division

2 of 236

CLIENT STEPS AGENCY ACTION
None
1.16. Prepare Certificate of T
Withheld (BIR Form
2306/2307), if applicab

1.8. Prepare Accounting
Entries in Box B of DV.

1.17. Affix initial in Box C of D
1.9. Accomplish the docum

tracking by indicating th
date and time when the
processing is complete
1.18. Forward DVs with appr
ORS, document trackin
and supporting docume
to the designated staff
indexing.
1.19. Indicate the date and ti
of receipt in the docum
tracking.
1.20. Records DV date and
number, particulars and
amount in individual ind
of payment.
1.21. Affix initial in Box C of D
1.22. Accomplish the docum
tracking by indicating th
date and time when the
indexing is completed.
1.23. Forward DVs with appr
ORS, document trackin
and supporting docume

Page 43

FEES PROCESSING PERSONS
TO BE TIME RESPONSIBLE
PAID
Taxes None

ble. None
None
.
DV. None
ment
he None
e
ed
roved
ng
ents
for

ime None
ment

d None
dex

DV. None 1 hour Administrative Assistant
ment None (by batch) Accounting Division

he
e

roved None
ng
ents

3 of 236

CLIENT STEPS AGENCY ACTION

to the Chief Accountan
Asst. Chief Accountant
Chief Disbursement Se
for review and signatur
Box C.
1.24. Indicate the date and ti
of receipt in the docum
tracking.
1.25. Review DVs with appro
ORS and supporting
documents.
1.26. Sign/Certify Box C of D
based on the Manual o
Authorities.
1.27. Accomplish the docum
tracking by indicating th
date and time of approv
1.28. Forward the duly signe
DVs and supporting
documents to the Relea
Staff.
1.29. Indicate the date and ti
of release in the docum
tracking, and detach th
same.
1.30. Forward the document
tracking to assigned sta
encoding in the
disbursement database

Page 44

FEES PROCESSING PERSONS
TO BE TIME RESPONSIBLE
PAID

nt/
t/
ection
re in

ime None Chief, Disbursement
ment Section

oved 4 hours (Below Php 50,000.00)
(Complex)
None Assistant Chief
3 days Accountant/
DV (Highly Accountant IV
of None Technical)
(Php 50,000.00-
ment None (per batch) 100,000.00)
he None
val. Chief Accountant,
ed Accountant V

asing (Php 100,000.00+)

Accounting Division

ime None
ment
he

30 min. Administrative Assistant
(by batch) Accounting Division

aff for None
e.

4 of 236

CLIENT STEPS AGENCY ACTION

1.31. Stamp “Released”; indi
time and date in the DV

1.32. Release the duly signe
DVs together with com
supporting documents
Approving Authority.

1.33. Receive signed DV,
approved ORS and
supporting documents.

Record in logbook.

Forward to approving
authority for signature a
approval.

Page 45

FEES PROCESSING PERSONS
TO BE TIME RESPONSIBLE
PAID
icate None
V.
ed None
mplete
to

. 30 min. Receiving/Releasing
Clerk
and
None Office of the Approving
Authority based on

Manual of Authorities:

Director, FMS
or

Director, AS
(Up to Php 5M)

ASEC FA
(Above Php 5M to

10M)

USEC AIS
(Above Php 10M to

15M)

Secretary
(Above Php 15M)

5 of 236

CLIENT STEPS AGENCY ACTION

1.34. Receive documents, re
and sign Box D of DV.

Forward to
Receiving/Releasing C

1.35. Receive signed DV, OR
and supporting docume

1.36. Prepares ADA and forw
to the approving Office

1.37. Approving Officer revie
and signs ADA

1.38. Released ADA to Cash

1.39. Receive and record in
Logbook the approved
LDDAP-ADA, DV, ORS
and/or other supporting
documents.

Check completeness o
signatories on the DVs
ORS and/or LDDAP-AD
and forward to concern
Cashier Staff.
1.40. Check the account/fund
source and balance of
Notice of Cash Allocati

Page 46

FEES PROCESSING PERSONS
TO BE TIME RESPONSIBLE
PAID
1 day Office of the Approving
eview, Authority based on

None Manual of Authorities

Clerk.

RS 2 hours Administrative Assistant
ents. (by batch) Accounting Division
wards
er Administrative Assistant
ews Accounting Division

hier Chief, Disbursement
Section and Division

Chief

Administrative Assistant
Accounting Division

S None 1 hour Receiving/Releasing
g None (per batch) Clerk (Administrative

of 30 min. Assistant)
s, (per batch) Cashier Unit
DA
ned Cashier Staff
(Cashier I)
ding Cashier Unit

ion

6 of 236

CLIENT STEPS AGENCY ACTION

(NCA) against amount
the DV.

Prepare Check and rec
in the Check and Advic
Debit Account
Disbursement Record
(CkADADRec.).
1.41. Prepare Advice of Che
Issued and Cancelled f
Checks and LDDAP-AD
(ACIC).
1.42. Record Check/LDDAP-
particulars in the Index
Payment and indicate
Check/LDDAP-ADA
number, date, bank nam
and account number in
portion E of the DV.
1.43. Review and sign the Ch
and the ADA portion of
LDDAP-ADA, and ACIC
1.44. Record in the Logbook
forward Check/LDDAP
with supporting docume
and corresponding ACI
Approving Officials bas
on Manual of Authoritie
1.45. Receive Check/ADA, D
and other supporting

Page 47

FEES PROCESSING PERSONS
TO BE TIME RESPONSIBLE
PAID

of

cord
ce to

ecks None 1 hour Cashier Staff
for (per batch) (Cashier I)
DA Cashier Unit
1 hour
-ADA (per batch) Administrative
x of Assistant
30 min.
None (per batch) Cashier Unit

me 30 min. Chief Cashier
n the (per batch) Cashier Unit

heck None 5 min. Receiving/Releasing
f None Clerk (Administrative
C. None
k and Assistant)
P-ADA Cashier Unit
ents
IC to Depends on the
sed Manual of Approval
es.
DV

7 of 236

CLIENT STEPS AGENCY ACTION

documents and
corresponding ACIC fro
Cashier Section.
1.46. Countersign Check and
approves the LDDAP-A
based on Manual of
Authorities, and
corresponding ACIC.
1.47. Forward the signed/
approved Check/LDDA
ADA with supporting
documents and
corresponding ACIC to
cashier Unit.
1.48. Received the approved
LDDAP-ADA with
supporting documents
the corresponding ACIC
and records in the Logb

For checks, receive the
signed checks, DV and
supporting documents
the corresponding ACIC
and records the particu
the check register
1.49. Prepare the receiving c
and soft copy of LDDAP
ADA and the correspon
ACIC for check and LD

Page 48

FEES PROCESSING PERSONS
TO BE TIME RESPONSIBLE
PAID DENR Central Office

om Approving Authority
based on Manual of
d
ADA Authorities

None 1 day

AP- 1 hour Depends on the
None Manual of Approval
30 min.
o (per batch) Cashier Staff
Cashier Unit
d 1 hour
(Checks) Cashier Staff
and None 3 hours Cashier Unit
C
book.

e
d
and
C
ular in

copy None
P-
nding
DDAP

8 of 236

CLIENT STEPS AGENCY ACTION

-ADA to be forwarded t
LBP.

Forward the copy of
LDDAP-ADA, ACIC, so
copy and receiving cop
the bank and wait in lin

1.50. For LDDAP-ADA, credi
amount to respective
accounts.

For checks, clear for
funding and ready for
encashment/deposit to
assigned account.
1.51. Inform the claimants/pa
that the check is ready
pick-up/ the LDDAP-AD
was forwarded to the b
and to issue OR and to
receive the Tax Certific
upon crediting paymen
their account.
1.52. For Checks, release Ch
and Tax Certificate to t
payee and sign the box
portion of the DV and a
the OR to the DV.

Page 49

FEES PROCESSING PERSONS
TO BE TIME RESPONSIBLE
PAID

to (LDDAP-ADA)

oft
py to
ne.

it

Not earlier than Staff
LandBank of the
None 24 hours but not
later than 48 Philippines

hours Cashier Staff
Cashier Unit
o
Cashier Staff
ayee None 20 min. Cashier Unit
for
DA
bank
o
cate
nt to

heck None 5 min.
the
xD
attach

9 of 236

CLIENT STEPS AGENCY ACTION
TO
2. Receive check and sign
Box E of the DV (Checks)
or
Check bank account
(LDDAP-ADA).

Issue Official Receipt to
Cashier, and pick up tax
certificate, if applicable.

Sign in box E of DV
(LDDAP-ADA).

TURNAROUND TIME: Check or ADA B
Checks
Classification ADA
Complex Checks
Complex ADA
Complex Checks
Complex ADA
Checks
Highly Technical ADA
Highly Technical
Highly Technical
Highly Technical

Page 50

FEES PROCESSING PERSONS
TO BE TIME RESPONSIBLE
PAID

None

OTAL None See below.

Banking Days Turnaround Time
1 11 days, 4 hours & 35 min.
1 11 days, 2 hours & 35 min.
2 12 days, 4 hours & 35 min.
2 12 days, 2 hours & 35 min.
1 18 days, 3 hours & 35 min.
1 18 days, 5 hours & 35 min.
2 19 days, 3 hours & 35 min.
2 19 days, 5 hours & 35 min.

0 of 236

CLASSIFICATION:
*Complex Transactions
 Services rendered under contract of service and other
Professional Services
 Remittances to various Lending/Financing Institutions
(Land Bank, GSIS, Pag-IBIG, Philhealth, etc.)
 Water/Electricity Expenses
 Registration fees for Seminar/Workshop
 Communication and Telephone Expenses
 Funding Checks
**Highly Technical Transactions (requires further verificati
needs additional supporting documents, with tax implications
 Inter-agency Fund Transfer
 Replenishment of Cash Advances
 Fuel, Oil and Lubricants Expenses
 Lease of Real Property and Venue
 Procurement
1. Competitive Public Bidding
a) Infrastructure
b) Goods/Services
c) CONSULTING SERVICES
2. Alternative Method of Procurement (AMP)
a) Limited Source Bidding
b) Direct Contracting

Page 51

 Registration and Insurance of Motor Vehicles (LTO /
GSIS)

 Salaries, wages, and other personnel benefits (RATA,
etc.) and compensation of permanent/CARP
employees

 Pre-travel and Reimbursement – local
 Plane fare

ion, more time to process, bulk documents to validate,
s)

c) Repeat Order
d) Shopping
e) Negotiated Procurement (NP)

i. Two Failed Biddings
ii. Emergency Cases
iii. Take-Over of Contracts
iv. Adjacent or Contiguous
v. Agency-to-Agency
vi. Scientific, Scholarly or Artistic Work, Exclusive

Technology and Media Services
vii. Highly Technical Consultants
viii. Small Value Procurement (SVP)

1 of 236

CITIZEN’S CHARTER NO. CO-AF-08. PREPAR
REMITTANCES FOR CONTRIBUTIONS AND LOAN

The Certificate of Remittance is an official document is
requesting proof of payments for all remittance of mandatory d
Institutions:

1. Government Service Insurance System (GSIS)
2. Philippine Health Insurance Contribution (Philhealth
3. Home Development Mutual Fund/PAG-IBIG Fund
4. Mowel Fund
5. Project HOPE
6. DENREU

Office or Division: Accounting Division-Financial and Ma

Classification: Simple (Loan)

Complex (Contributions)

Type of G2G - Government to Business

Transaction: G2C - Government to Citizen

Who may avail: All Permanent, Casual and Contrac

Bureaus (including Central and Regio

employees

CHECKLIST OF REQUIREMENTS

None

Page 52

RATION AND ISSUANCE OF CERTIFICATE OF
N PAYMENTS

ssued by the Accounting Division for officials and employees
deductions and loan payments made to Lending and Financing

h)

anagement Service (AD-FMS), DENR Central Office

ctual Personnel and Officials of DENR Central, Regional,
onal Offices) including those that are retired and transferred

WHERE TO SECURE
None

2 of 236

CLIENT STEPS AGENCY ACTION

1. Request for issuance 1. Record in the logbook the
of Certificate of names of requesting official
Remittances on and employees, period
Contributions and Loan covered and type of
Payments. certificate:

Contribution and

Amortization:
● GSIS
● Philhealth
● PAG-IBIG
● Mowel
● Project HOPE
● DENREU

1.1. None Loan Payment:
● GSIS
● PAG-IBIG

1.1. Retrieve the Index of

Payment and remittance

file for reference.

Prepare the Certificate
and affix initial.

Forward to concerned
Section Chief for review
and initial.

Page 53