Alam Shah Royal Archives

5. Dustbin 1
6. Computer 1
7. Shelves 1
8. Sofa 2
9. Carpet 1

➢ Staff Room

Figure 28: Space consideration and equipment for the staff room.

Staffroom is an area that has a good environment that provides enough facilities to do the
work. The staff room has a good design to ensure the staff will be able to do the work
effectively. There is eight staff room that has the same design to easily recognize the rooms.
The staff room is located near the other staff room.

List of equipment used:

NO. EQUIPMENT QUANTITY
1. Air-Conditioner 1
2. Ceiling Lamp 2
3. Chair 2
4. Table 1
5. Dustbin 1

51 | A L A M S H A H R O Y A L A R C H I V E S

6. Computer 1
7. Shelves 1
8. Sofa 1
9. Coat Holder 1

➢ Meeting Room

Figure 29: Space consideration and equipment for the meeting room.

The meeting room is a room that needs to do and consider it as important when building the
archives building. The meeting room is a place to gather and share information and ideas
among the staff and others. The meeting room should have a big size in order to ensure all of
the staff fit and can enter the room. The location of the meeting room is near the main entrance
door.

List of equipment used:

NO. EQUIPMENT QUANTITY
1. Air-Conditioner 2
2. Ceiling Lamp 2
3. Chair 12
4. Table 2
5. Dustbin 1

52 | A L A M S H A H R O Y A L A R C H I V E S

6. Computer 2
7. Shelves 1
8. Board 1
9. CCTV 1
10 Television 1

➢ Leisure Area

Figure 30: Space consideration and equipment for leisure room.

The leisure area is an area for visitors or staff to rest or take a break after tired of working.
Leisure area provided comfortable equipment to ensure everyone will rest peacefully. The
leisure area has a television, sofa and magazines to ensure everyone will not bored while
resting.

List of equipment used:

NO. EQUIPMENT QUANTITY
1. Air-Conditioner 2
2. Ceiling Lamp 3
3. Chair 2
4. Table 2
5. Dustbin 1
6. Television 1
7. Shelves 1

53 | A L A M S H A H R O Y A L A R C H I V E S

8. Sofa 3
9. Mirror 1

➢ Pantry

Figure 31: Space consideration and equipment for the pantry room.

A pantry is a place that everyone will go to take a break after tired do a lot of works and go for
a drink and eat. The pantry has a refrigerator, water cooler and set of tables for staff to enjoy
having their meal or drink coffee. The environment in the pantry is calm to take a rest. The
pantry also has a microwave for the staff to warm up their meal from home, so they do not
have to buy food from outside the building.

List of equipment used:

NO. EQUIPMENT QUANTITY
1. Air-Conditioner 1
2. Ceiling Lamp 2
3. Chair 10
4. Table 2
5. Dustbin 1
6. Refrigerator 1
7. Water Cooler 1
8. Microwave 3

54 | A L A M S H A H R O Y A L A R C H I V E S

9. Sink 1
➢ Prayer Room (Man and Woman)

Figure 32: Space consideration and equipment for the prayer room.

The prayer room is a room that provided to all Muslims to pray especially to the staff. This
prayer room is divided into two which is for man and for the woman. This prayer room will
make easy for the staff to pray so that they do not have to find the mosque outside to go pray.

List of equipment used:

NO. EQUIPMENT QUANTITY
1. Air-Conditioner 1
2. Ceiling Lamp 2
3. Chair 1
4. Racks 1
5 Small Mat (Sejadah) 3

55 | A L A M S H A H R O Y A L A R C H I V E S

➢ Registry

Figure 33: Space consideration and equipment for the prayer room.

The registry is a place to keep records, books or systems after receiving it. It also a place for
the document in first registered. There are 4 shelves in the registry’s room in the staff area. It
can be used to keep all the items that have.

List of equipment used:

NO. EQUIPMENT QUANTITY
1. Air-Conditioner 2
2. Ceiling Lamp 2
3. Chair 1
4. Table 1

56 | A L A M S H A H R O Y A L A R C H I V E S

➢ Washroom (Man and Woman)

Figure 34: Space consideration and equipment for the prayer room.

Every place needs to have a washroom for everyone to use it. In the staff area, there is two
washrooms that can be useful for staff themselves. There are toilet and sink for them to use
it.

List of equipment used:

NO. EQUIPMENT QUANTITY
1. Mirror 1
2. Sink 1
3. Bowl Toilet 1
4. Dustbin 1
5. Window 1
6. Hook 1

57 | A L A M S H A H R O Y A L A R C H I V E S

7.2 Public Area
The public area is also known as the visitor support area. It can be accessed by all of the users
and this area also can be determine as a place that can help the user. This area plays an
important role to help and make our users become comfortable to come and deals with our
archives. In order to be a good archival repository, the facilities and services should be
determined and tried to provide the best services and facilities. In order to make our users
satisfied with us and will come again to our archive in the future, we need to provide
something’s that really unique and suitable or comfortable for the users of the archive.

➢ Entrance Hall

Figure 35: Space consideration and equipment for entrance hall.
58 | A L A M S H A H R O Y A L A R C H I V E S

The entrance hall is also known as the lobby or waiting area. According to Oxford Dictionaries,
the entrance hall means the room or space immediately inside the main door of a large or
grand building. This place is to welcome visitors and control the user access area.

List of equipment used:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 1

2. Sliding Door 1

3. Lamp 2

4. CCTV 1

➢ Receptionist Area

Figure 36: Space consideration and equipment for the receptionist area.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 2

2. Sofa 1

3. Modern Lamp 2

4. Front Desk Table 1

59 | A L A M S H A H R O Y A L A R C H I V E S

5. Office Chair 2
6. Computer 2
7. CCTV 1
8. Trash Can 1

➢ Gallery

Figure 37: Space consideration and equipment for the gallery.
Gallery exists to promote the archives' image and show to user some archival materials held
in there. Users can see if there is any special collection being kept there. For, example, in our
archives, we have special collections such as ‘Badek’, a short knife as a weapon with an ivory
hilt and sheathe. This is made by an elephant back then by the villagers. This item is only
available in the gallery for a certain period of time.

60 | A L A M S H A H R O Y A L A R C H I V E S

List of equipment used: EQUIPMENT QUANTITY
NO. 1
1. Air-Conditioner 1
2. Wooden Door 2
3. CCTV 1
4. Clock 1
5. Modern Lamp 2
6. Glass Partition

➢ Security Investigation Room

Figure 38: Space consideration and equipment for space investigation room.
61 | A L A M S H A H R O Y A L A R C H I V E S

This is where security can monitor the movement of staff and visitors. Closed-circuit television
has been installed in every area in order to ensure the surrounding is in a safe condition. If
there are any suspicious things happens, security can take action immediately. All the
movement will be recorded in CCTV, and security officers must ensure the CCTV functioning
well.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 1

2. Wooden Door 1

3. Smart Access Machine 1

4. CCTV 1

5. Lamp 2

6. Television 6

7. Computer 2

8. Office Table 1

9. Chair 1

10. Small Cabinet 1

11. Trash Can 1

12. Glass Window 2

62 | A L A M S H A H R O Y A L A R C H I V E S

➢ Public Sanitary Facilities

Figure 39: Space consideration and equipment for space investigation room.

This is where the toilet and sink located, and it provides for our visitors. From the top view
image, the pink one is for women, the blue one is for men.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Toilet Bowl 4

2. Water Tap for Wudhu 4

3. Water Tap in Toilet 4

4. Tissue Holder 6

5. Trash Can 6

6. Sink 4

7. Door 6

8. Ceiling Lamp 8

9. CCTV 2

63 | A L A M S H A H R O Y A L A R C H I V E S

➢ Cafeteria

Figure 40: Space consideration and equipment for cafeteria room.

A cafeteria is a modern feature much appreciated in more important repositories. Staff and
visitors can go there to have some food and drinks. Toilet also provided there.

List of equipment:

NO. EQUIPMENT QUANTITY

1 Toilet Bowl 4

64 | A L A M S H A H R O Y A L A R C H I V E S

3 Water Tap in Toilet 4
4 Tissue Holder 6
5 Trash Can 6
6 Sink 4
7 Wooden Door 6
8 Ceiling Lamp 4
9 CCTV (Outside) 2

➢ Locker

Figure 41: Space consideration and equipment for the locker room.

Cloakroom located at the entrance where umbrellas, bags, and briefcase must be deposited
together with other items. It is an archiving procedure if they want to go to any public room

access.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 1

2. Ceiling Lamp 2

3. CCTV 2

4. Trash Can 2

65 | A L A M S H A H R O Y A L A R C H I V E S

5. Locker 45
➢ Prayer Room

Figure 42: Space consideration and equipment for the prayer room.

The prayer room is provided for men and women to perform prayer. The equipment used is
the same for each room.

List of equipment:

NO. EQUIPMENT QUANTITY

1 Air-Conditioner 2

2 Ceiling Lamp 2

3 CCTV 2

➢ Education Service Room

66 | A L A M S H A H R O Y A L A R C H I V E S

Figure 43: Space consideration and equipment for education service room.

This room exists to provide a facility for children or students. The whole of this suite of rooms,
in accordance with security regulations, must have direct access to the outside.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 2

2. Wooden Door 1

67 | A L A M S H A H R O Y A L A R C H I V E S

3. Smart Access Machine 1
4. CCTV 1
5. Ceiling Lamp 4
6. Office Chair 1
7. Office Table 1
8. Table for Visitor 6
9. Chair for Visitor 24
10. Television 1
11. Speaker 2
12. Trash Can 2

➢ Seminar Hall

68 | A L A M S H A H R O Y A L A R C H I V E S

Figure 44: Space consideration and equipment for seminar hall.

This seminar hall usually used to train new staff and to ensure they have a useful skill that can
contribute to the best services of archives. Any organization also can rent this seminar hall if
they want to do any courses. Our seminar hall can accommodate 30 people at one time.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 4

69 | A L A M S H A H R O Y A L A R C H I V E S

2. Door 2
3. Smart Access Machine 2
4. CCTV (Outside) 1
5. Ceiling Lamp 6
6. Office Chair 1
7. Office Table 1
8. Table for Visitor 10
9. Chair for Visitor 30
10. Television 1
11. Speaker 2
12. Trash Can 5

➢ Theatre Hall

70 | A L A M S H A H R O Y A L A R C H I V E S

Figure 45: Space consideration and equipment for theatre hall.

Theatre hall that provided in our archives to support leisure teaching and learning because
our target audiences also include students. It also to ensure our mission and vision can be
achieved. Any researcher or organization want to use the theatre hall, they need to inform our
reception and fill in the form as permission to use it. It also required them to pay a rental fee
at an affordable price. This theatre hall can accommodate 112 people at one time.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 4

71 | A L A M S H A H R O Y A L A R C H I V E S

2. Door 2
3. Smart Access Machine 2
4. CCTV 3
5. Ceiling Lamp 9
6. Armchair 112
7. Big Screen 1
8. Speaker 2
9. Trash Can 54

➢ Technician Room

72 | A L A M S H A H R O Y A L A R C H I V E S

Figure 46: Space consideration and equipment for technician room.

This is where technicians need to set up and ensure the electronic equipment that uses to
transmission. Here, the staff will control the audio equipment to adjust the volume level and
sound quality. It is located near to the seminar hall and theatre hall.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 3

2. Connecting Doors 2

73 | A L A M S H A H R O Y A L A R C H I V E S

3. CCTV 1
4. Office Chair 1
5. Office Table 1
6. Smart Access Machine 2
7. Computer 4
8. Television 2
9. Cabinet 6
10. Window Glass 1
11. Trash Can 1
12. Ceiling Lamp 4

➢ Oral History Lab

74 | A L A M S H A H R O Y A L A R C H I V E S

Figure 47: Space consideration and equipment for oral history lab.

Oral history is where the recording of a person or event memories, usually it is in the interview
format between the subject and skilled evaluator and historian.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 3

75 | A L A M S H A H R O Y A L A R C H I V E S

2. Door 1
3. CCTV 2
4. Office Chair 1
5. Ceiling Lamp 9
6. Computer 9
7. Computer Table 9
8. Cabinet 12
9. Trash Can 1

➢ Oral History Lab Officer Room

Figure 48: Space consideration and equipment for oral history lab officer room.
There is a person in charge that controls the lab and if the researcher has any queries, they
can approach the officer.

76 | A L A M S H A H R O Y A L A R C H I V E S

List of equipment: QUANTITY
NO. EQUIPMENT 2
1. Air-Conditioner 1
2. Door 1
3. Smart Access Machine 1
4. Office Table 1
5. Office Chair 1
6. Computer 1
7. Book Racks 1
8. Sofa 1
9. Small Cabinet 1
10. Small Window 1
11. Trash Can 1
12. Carpet 1
13. Clock

77 | A L A M S H A H R O Y A L A R C H I V E S

➢ Library
78 | A L A M S H A H R O Y A L A R C H I V E S

Figure 49: Space consideration and equipment for library.

Researchers constantly need to consult standard reference books, dictionaries and any
reference books related. Our archives do provide a small library that can accommodate
twenty-person and it is equipped with tables and chairs. It can accommodate twenty people at
one time.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 2

2. Door 1

3. Round Table 4

4. Chair 20

5. Open Shelves 7

6. Ceiling Lamp 9

7. Magazine Rack 4

8. Trash Can 1

9. Clock 1

10. CCTV 2

79 | A L A M S H A H R O Y A L A R C H I V E S

➢ Librarian Office

Figure 50: Space consideration and equipment for librarian room.

There is a library officer who will help people find information and do personal and professional
work. Each researcher needs help with the materials provided in the library, they should
contact the person responsible.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 2

80 | A L A M S H A H R O Y A L A R C H I V E S

2. Door 1
3. Smart Access Machine 1
4. Office Table 1
5. Office Chair 1
6. Computer 1
7. Book Racks 1
8. Sofa 1
9. Small Cabinet 1
10. Small Window 1
11. Trash Can 1
12. Carpet 1
13. Clock 1

➢ Research Hall

81 | A L A M S H A H R O Y A L A R C H I V E S

Figure 51: Space consideration and equipment for research hall.
82 | A L A M S H A H R O Y A L A R C H I V E S

A research hall is where the researcher can make further research or read on the archive
materials. The researcher needs to ask the supervisor or staff in charge of the research hall
regarding the procedure that they need to follow in the research hall. The researcher is not
allowed to bring out the requested materials from the research hall. They only can do it in
there. The research hall also provided for the ease and convenience of the researchers. It is
furnished with tables and chairs that can accommodate 48 people at one time. In the research
hall, it is equipped with a reception counter before entering finding aids room, finding aids
room, reference counter for temporary storage, temporary storage, discussion room, audio-
visual records reading room, large scale records reading room, computer reading room and
electronic records reading room.

List of equipment:

NO. EQUIPMENT QUANTITY

1 Air-Conditioner 6

2 Ceiling Lamp 12

3 Table 8

4 Chair 48

5 Trash Can 3

6 CCTV 5

7 Supervisor Table 1

8 Office Chair 1

9 Door 2

83 | A L A M S H A H R O Y A L A R C H I V E S

➢ Reception Counter (Research Hall)

Figure 52: Space consideration and equipment for reference counter (research hall).

This location of this counter is in front of the research hall, where the researcher needs to go
there before entering the finding aids room. This counter intends to help the researcher who
wants to enter the research hall and they need to fill in their name in a register book.

List of equipment:

NO. EQUIPMENT QUANTITY

1 Modern lamp 1

2 Front desk table 1

3 Computer 1

4 Office chair 1

5 Trash can 1

6 CCTV 1

7 Clock 1

84 | A L A M S H A H R O Y A L A R C H I V E S

➢ Finding Aids Room
85 | A L A M S H A H R O Y A L A R C H I V E S

Figure 53: Space consideration and equipment for finding aids room.

It is a room that provides research tools to assist the researcher in finding information related
to archive materials. Card indexes, repertories and catalog of all kinds are indispensable to
the searcher. In a small repository, these can all be gathered together in the search room, but
in a large repository, it is much more convenient to devote a special room to them.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air conditioner 1

2. Door 2

3. Small cabinet 10

4. Ceiling lamp 2

5. CCTV 1

6. Trash can 1

7. Computer table 6

8. Computer 6

9. chair 6

86 | A L A M S H A H R O Y A L A R C H I V E S

➢ Reference Counter
87 | A L A M S H A H R O Y A L A R C H I V E S

Figure 54: Space consideration and equipment for reference counter.

This is where the researcher can request archive materials and reference staff will give the
researcher a form to them. They need to fill in the form to get permission and as an agreement
to the stated procedure when borrowing archive materials.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 1

2. Door 1

3. Table 1

4. Chair 1

5. Lamp 1

6. Trash Can 1

7. Sliding Glass Window 1

8. Smart Access Machine 1

88 | A L A M S H A H R O Y A L A R C H I V E S

➢ Temporary Storage
89 | A L A M S H A H R O Y A L A R C H I V E S

Figure 55: Space consideration and equipment for temporary storage.

Requested archive materials that have been used by researchers will be kept here before it
will be sent back to the permanent storage.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 1

2. Metal Door 2

3. Lamp 4

4. Trash Can 1

5. Metal Open Stack 2

6. CCTV 2

7. Smart Access Machine 2

90 | A L A M S H A H R O Y A L A R C H I V E S

➢ Discussion Room

Figure 56: Space consideration and equipment for discussion room.
91 | A L A M S H A H R O Y A L A R C H I V E S

The discussion room in the research hall provided to assist researchers who want to have
further discussion either with their colleagues or with our staff.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 1

2. Door 1

3. Clock 1

5. Computer Table 1

6. Chair 5

7. Trash Can 1

8. Ceiling Lamp 2

➢ Audiovisual Records Reading Room

92 | A L A M S H A H R O Y A L A R C H I V E S

Figure 57: Space consideration and equipment for audiovisual records reading room.

This is where the researcher can do some research with the audiovisual records that they
request. It is equipped with tables, chairs and computers. Audiovisual records such as
videotapes, DVDs, audiotapes or audio CDs.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 1

2. Door 1

3. CCTV 1

4. Ceiling Lamp 2

5. Computer Table 2

6. Chair 8

7. Computer 8

8. Cabinet 1

9. Clock 1

10. Trash Can 1

93 | A L A M S H A H R O Y A L A R C H I V E S

➢ Large Scale Reading Room

Figure 58: Space consideration and equipment for large scale reading room.

This is where the researcher can have access to large scale records. It is equipped with a big
table and proper equipment for this type of record.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 1

2. Door 1

3. CCTV 1

4. Ceiling Lamp 2

5. Large Table 2

6. Chair 4

94 | A L A M S H A H R O Y A L A R C H I V E S

7. Cabinet 1
8. Clock 1
9. Trash Can 1

➢ Computer Records Reading Room

Figure 59: Space consideration and equipment for computer records reading room.

The researcher can use the equipment provided such as computers to access this type of
record.

List of equipment:

NO. EQUIPMENT QUANTITY

1. Air-Conditioner 1

2. Door 1

3. CCTV 1

95 | A L A M S H A H R O Y A L A R C H I V E S

4. Ceiling Lamp 2
5. Computer Table 2
6. Chair 8
7. Computer 8
8. Cabinet 1
9. Clock 1
10. Trash Can 1

➢ Electronic Records Reading Room

Figure 60: Space consideration and equipment for electronic records reading room.
The researcher can use the equipment provided such as computers to access this type of
record.

96 | A L A M S H A H R O Y A L A R C H I V E S

List of equipment: EQUIPMENT QUANTITY
NO. 1
1. Air-Conditioner 1
2. Door 1
3. CCTV 2
4. Ceiling Lamp 6
5. Computer Table 6
6. Chair 6
7. Computer 1
8. Cabinet 1
9. Clock 1
10. Trash Can

7.3 Storage Area

Achieve is a building for permanent preservation and the course storage area is a vital area
to store all the archival materials. Other than that, the storage area needs to be installed based
on the right procedure and practice in order to ensure all the archival collections being stored
based on their categories. In the storage area, it involves paper-based storage and special-
based storage. In our achieve we have two (2) paper-based records and six (6) special records
storage.

97 | A L A M S H A H R O Y A L A R C H I V E S

➢ Paper-Based Records Storage
98 | A L A M S H A H R O Y A L A R C H I V E S

Figure 61: Space consideration and equipment for paper-based records storage.
Basically, paper-based records stored a valuable document physically in a box such as
manuscript, diary, and other related. Paper-based storage does have its own temperature and
humidity so that it will preserve the materials from deterioration. Basically, the temperature for
the paper-based record is 50-55% meanwhile for humid 18-25 Fahrenheit but for paper
records storage does have three types which are long term cold storage for long term
preservation, limited access storage for occasional rapid and mixed up storage for processing
area, research hall and open storage. Each of these storages has its own temperature and
humidity.

99 | A L A M S H A H R O Y A L A R C H I V E S

List of equipment: QUANTITY REMARKS

NO. EQUIPMENT 2 The quantity includes two
1. Tables
2. Chair 2 (2) rooms for the paper-
3 Air-Conditioner
4. CCTV 10 based record.
5. Humidifier Machine
6. Shelves 4
7. Lighting
8. Vault Room 2

110

102

2

➢ Special Records Storage

Other than paper-based records, there are also archival materials in different formats such as
microform, photography and others. The temperature for special records storage is 45-50%
meanwhile 16-24 Fahrenheit. Each of the special records needs to have their own room based
on its format.

i. Electronic Records Storage

100 | A L A M S H A H R O Y A L A R C H I V E S