Alam Shah Royal Archives

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Figure 62: Space consideration and equipment for electronic records storage.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. Tables 1
3 Chair 3
4. Air-Conditioner 2
5. CCTV 1
6. Humidifier Machine 6
7. Cabinet 6
8. Lighting 1
Vault Room

➢ Photographic (Black and White) Records Storage

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Figure 63: Space consideration and equipment for photographic (black and white)
records storage.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. Tables 1
3 Chair 3
4. Air-Conditioner 2
5. CCTV 1
6. Humidifier Machine 6
7. Cabinet 6
8. Lighting 1
Vault Room

➢ Photography (Color) Records Storage

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Figure 64: Space consideration and equipment for photographic (color) records
storage.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. Tables 1
3 Chair 3
4. Air-Conditioner 2
5. CCTV 1
6. Humidifier Machine 6
7. Cabinet 6
8. Lighting 1
Vault Room

➢ Large Scale Records Storage

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Figure 65: Space consideration and equipment for large scale records storage.
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List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. Tables 1
3 Chair 3
4. Air-Conditioner 2
5. CCTV 1
6. Humidifier Machine 6
7. Cabinet 6
8. Lighting 1
Vault Room

➢ Magnetic Tape Records Storage

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Figure 66: Space consideration and equipment for magnetic tape records storage.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. Tables 1
Chair

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3 Air-Conditioner 3
4. CCTV 2
5. Humidifier Machine 1
6. Cabinet 6
7. Lighting 6
8. Vault Room 1

➢ COM Records storage

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Figure 67: Space consideration and equipment for COM records storage.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. Tables 1
3 Chair 3
Air-Conditioner

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4. CCTV 2
5. Humidifier Machine 1
6. Cabinet 6
7. Lighting 6
8. Vault Room 1

7.4 Processing Area

Once the archival materials arrived at the archive, it needs to be processed before meant to
be stored which is needed to check the archival materials is free from inspection, molds and
need to check the archive materials condition. All the materials need to be clean before ready
to store. This area basically located at the second door and this area not necessary located
near to the pubic area and staff. Other than that, the treatment area needs to be one door
access only to control the negative pressure.

➢ Loading Docks/Bays

Figure 68: Space consideration and equipment for loading docks/bays.

This area meant for a large truck or van for the arrival of archival materials. The loading dock
needed at least two loading dock and necessary to use shutter for the dock. Need to consider
also the loading dock is sufficient to unloading the archival materials to the receiving room.

List of equipment:

NO. EQUIPMENT QUANTITY
1. Shutter Gate 1

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➢ Receiving Area
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Figure 69: Space consideration and equipment for receiving area.

This area will hold the archival materials that arrive before the materials being transferred to
the processing area and treatment room. This area also should sufficient to hold the archival
materials. Other than that, this area should near to the processing and treatment room to
ensure all the doors one access only within each room starting for this area.

List of equipment:

NO. EQUIPMENT QUANTITY
1. Tables 2
2. Chair 2
3 Air-Conditioner 1
4. CCTV 2
5. Shelves 8
6. Lighting 2
7. Whiteboard 1

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➢ Triage Room
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Figure 70: Space consideration and equipment for triage area.

This room as temporary storage for the archival materials. In this room where the materials
need to be key in and action will be taken for each material before going into the treatment
area. The materials in this room may be contaminated so that need to ensure this room is
being isolated to prevent the potential of contamination of the enemy of records like insects
and mold.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. L Tables 1
3. Chair 1
4. Air-Conditioner 2
5. CCTV 8
6. Shelves 2
7. Lighting 2
8. Sink 2
9. Dustbin 2
10. Metal Rack Tables 1
Computer

➢ Treatment Room
This area includes three areas and it is interrelated to process the archival materials. The three
areas involve firstly, the dirty room that contains negative pressure which holds materials being
inspected. Secondly, the work room which will be clean the contaminated materials before

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ready for storage. Finally, the humidifier room, after the material has been clean it will be put
in the humidifier room to control the temperature before being set up their location to be stored
in the storage.

i. Dirty Room

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Figure 71: Space consideration and equipment for dirty room.
List of equipment:

NO. EQUIPMENT QUANTITY
1. 2
2. L Tables 1
3. Air-Conditioner 1
4. CCTV 5
5. Shelves 2
6. Lighting 2
7. Sink 2
8. Dustbin 2
9. Metal Rack Tables 1
Whiteboard

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ii. Work Room
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Figure 72: Space consideration and equipment for work room.
This area allows staff to do their tasks related to their job position.
List of equipment:

NO. EQUIPMENT QUANTITY
1. Tables 2
2. Chairs 2
3. Air-Conditioner 1
4. CCTV 1
5. Shelves 6
6. Lighting 2
7. Sink 3
8. Dustbin 2
9. Metal Rack Square Tables 2
10. Metal Rack Long Tables 1
11 Whiteboard 1

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iii. Humidifier Room

Figure 73: Space consideration and equipment for humidifier room.
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List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. Air-Conditioner 1
3. CCTV 6
4. Shelves 2
5. Lightning 1
Humidifier Machine

➢ Workstation

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Figure 74: Space consideration and equipment for workstation.
List of equipment:

NO. EQUIPMENT QUANTITY
1. 7
2. Tables 7
3. Chairs 1
4. Air-Conditioning 2
5. CCTV 5
6. Lighting 4
7. Dustbin 2
Desktop Computer

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➢ Conservator Room
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Figure 75: Space consideration and equipment for conservator room.

This room is meant for preservation and conservator of archival materials. It is a room for
repair and protect gentle artwork in the form of paper and also photography. This room also
acts as a treatment area to preserve records in its original forms by look into the condition of
the materials.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 2
2. Square Metal Tables 3
3. Sink 1
4. Air-Conditioner 1
5. CCTV 2
6. Lighting 1
7. Dustbin 4
Shelves

➢ Preservation and Conservator Lab

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Figure 76: Space consideration and equipment for preservation and conservation lab.
This lab is meant to minimize the physical and chemical deterioration of the archival materials.
List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. Tables 1
3. Chair 1
4. Air-Conditioner 1
5. CCTV 2
6. Lighting 1
7. Dustbin 2
Sink

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➢ Reprographic Room
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Figure 77: Space consideration and equipment for reprographic room.
This room is meant to be process room for copying and duplicating records to other forms to
preserve the original one.
List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. Tables 1
3. Chair 1
4. Air-Conditioner 1
5. CCTV 2
6. Lighting 1
7. Dustbin 1
8. Computer Desktop 4
9. Shelves 1
Sink

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➢ Bindery Room
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Figure 78: Space consideration and equipment for bindery room.

The purpose of having this room is to refine archival materials in the form of a book such as a
manuscript. All of the archival materials that the spine is damage will be sent to this room for
the refining process. Basically, it is involved with archival materials in the form of paper-based.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 2
2. Sewing Tables 2
3. Chair 1
4. Air-Conditioner 1
5. CCTV 2
6. Lighting 2
7. Dustbin 6
8. Shelves 1
Whiteboard

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➢ Photographic Studio
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Figure 79: Space consideration and equipment for photographic studio.
This studio is meant for the photographic based workspace to develop, print and duplicate
photos and to check physically condition for each photo record.
List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. Tables 1
3. Chair 1
4. Air-Conditioner 1
5. CCTV 2
6. Lighting 2
7. Dustbin 1
8. Computer Desktop 1
9. Sink 2
10. Cabinet Photo 9
Stand Photo Stack

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➢ Film Preservation Lab
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Figure 80: Space consideration and equipment for film preservation lab.

This field is a research area that processes film and applies to the nature of film preservation,
including the identification of types of film components, assessment of the physical condition
of film documents.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 2
2. Film Cabinet 2
3. Sink 1
4. Air-Conditioner 1
5. CCTV 2
6. Lighting 1
7. Dustbin 1
8. Square Metal Rack 1
9. Chair 1
Film Machine

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➢ Training Room

Figure 81: Space consideration and equipment for training room.
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This room provided for a new staff or for training students to allow them to have a training
session that comfortable and convenient without disturbing other work areas.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 2
2. Round Tables 10
3. Chair 1
4. Air-Conditioner 1
5. CCTV 2
6. Lighting 1
7. Dustbin 1
8. Whiteboard 1
Flat TV Screen

➢ Meeting Room

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Figure 82: Space consideration and equipment for meeting room.

This room enables staff to gather to discuss and to have their meeting with top management
or responsible person in charge. It is necessary to have a convenient room and space for
discussion.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. Meeting tables 10
Chair

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3. Air-Conditioner 1
4. CCTV 1
5. Lighting 2
6. Dustbin 1
7. Flat TV Screen 1
8. Whiteboard 1
9. Vase 1

➢ Archivist Room

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Figure 83: Space consideration and equipment for archivist room.

In the processing area, it is necessary to have an archivist to monitor and control the
processing area so that other staff can refer and talk with the archivist for any related matter
in the processing area. A room is necessary for archivist so that he/she can do their job
because some confidential information needs to keep in the archivist room.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. Tables 1
3. Chair 1
4. Air-Conditioner 1
5. Lighting 1
6. Dustbin 1
7. Computer Desktop 1
Cabinet

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➢ Storeroom

Figure 84: Space consideration and equipment for the storeroom.

It is necessary to have a store to keep maintenance tools such as hand tools like screwdrivers,
hammer, pliers, and wire cutter. Other than that, to store stationery stock and also cleaning
items and product stock.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 2
2. Cabinet Storage 2
Lighting

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➢ Leisure Room

Figure 85: Space consideration and equipment for leisure room.
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Leisure also provides in the processing area so that staff can have their break time in a
comfortable and convenient space instead of at their working table.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 1
2. TV Cabinet Set 1
3. Sofa 1
4. Fan 1
5. Tables 1
6. Lighting 1
7. Dustbin 4
8. Chair 1
Bookshelves

➢ Pantry

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Figure 86: Space consideration and equipment for pantry.

Pantry provided for all staff so that they can have their meal in the pantry instead of eating in
their working table. It is necessary to have a pantry so that can avoid the enemy of records to
appear if they are eating in the working area.

List of equipment:

NO. EQUIPMENT QUANTITY
1. 2
2. Set of Dining Tables 8
3. Chair 1
4. Fan 1
5. Sink 1
6. Kitchen Cabinet 1
7. Dustbin 1
Refrigerator

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➢ Mosque

Figure 87: Space consideration and equipment for mosque.
It is being set up for Muslim staff so that they can perform prayer.

NO. EQUIPMENT QUANTITY
1. 2
2. Stand Mirror 2
3. Hanging Rack 2
4. Fan 2
5. Sink 4
6. Lighting 2
Dustbin

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➢ Toilet

Figure 88: Space consideration and equipment for toilet.
A must facility that needed for staff convenient and comfortable but needs to ensure the toilet
is clean.

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List of equipment:

NO. EQUIPMENT QUANTITY REMARKS
1. 4 The amount
2. Sink 4 includes two
3. Toilet Bowl 4 washrooms.
4. Mirror 3
5. Lighting 6
Dustbin

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CHAPTER 8: MANAGING PROCEDURES IN ARCHIVE
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