PFD Week 2016 Sponsorship and Exhibitor Prospectus

PFD Week 2016, created by AUGS, is the go-to meeting for health care
professionals interested in or actively practicing Female Pelvic Medicine and
Reconstructive Surgery. The core of the meeting contains two days of
scientific presentations. PFD Week 2016 will begin with two days of pre-
meeting workshops focused on clinical and surgical topics of interests to
today’s health care professionals. The meeting will conclude with a Live
Surgery presentation.
With this expanded format, the meeting brings together physicians, fellows,
residents, researchers, physical therapists, physician assistants and nurse
practitioners to collaborate, network and learn from each other’s expertise.
Why Support PFD Week 2016?
As a supporter of PFD Week 2016, you gain direct access to a focused
audience of more than 900 attendees who prescribe and purchase your
products and services. More than 60% of meeting attendees said that they
rely on the products and services displayed in the exhibit hall to incorporate
into their practice. Nearly 75% of attendees approve or influence purchases in
their work environments.
AUGS is offering combined exhibitor and sponsorship packages for those
companies that are looking for additional promotion and marketing during
the meeting. For those companies interested in exhibiting only, this option
still exists. We encourage everyone to take a closer look at our new
sponsorship levels and see if these opportunities are of interest.

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Platinum Level $75,000

 Four 10’x10’ booth spaces (20’x20’)
 One Industry Sponsored Educational Session (Lunch slot)
 Unlimited exhibit only registrations and four full registrations
 Four invitations to the President’s Reception and PFD Research Foundation

Luncheon
 Recognition as sponsor of the Fellows’ Lounge and Research Forum
 Select one: 1) Meeting App; 2) Wifi Access; 3) Charging Station; or 4)

ePoster Portal
 Select one: 1) Welcome Banner, 2) 1 Full Page Cover Ad in Final Program
 One registration bag insert
 AUGS membership mailing list (upon request and with prior approval; one

time use)
 Pre- and post-show mailing lists (upon request and with prior approval; one

time use)
 Premium logo recognition in the Preliminary Program, Final Program and

meeting website
 Premium logo recognition via walk-in slides, signage and booth signage
 AUGS Corporate Membership ($1,500 value)

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Gold Level $50,000

 Two booth spaces (10’x20’)
 One Industry sponsored educational session (breakfast time slot)
 10 exhibit only registrations and three full meeting registrations
 Three invitations to the President’s Reception and PFD Research Foundation

Luncheon
 Select one: 1) Hotel Key Cards, 2) Water Bottles, 3) Stanchion signs; 4)

Welcome Banner
 One registration bag insert
 AUGS membership mailing list (upon request and with prior approval; one

time use)
 Pre- and post-show mailing lists (upon request and with prior approval; one

time use)
 Premium logo recognition in the Preliminary Program, Final Program and

meeting website
 Sponsor recognition through walk-in slides, signage and booth signage
 AUGS Corporate Membership ($1,500 value)

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Silver Level $25,000

 Two booth spaces (10’x20’)
 One Product Theater session (30 minutes in length during the break time

period)
 Five exhibit only registrations and three full meeting registrations
 Two invitations to the President’s Reception and PFD Research Foundation

Luncheon
 One day of Coffee Cart promotion (Thursday, Friday or Saturday)
 Select one: 1) Welcome Banner, 2) One-full Page Ad in Final Program, 3)

Aisle Signs
 One registration bag insert
 Pre- and post-show mailing lists (upon request and with prior approval; one

time use)
 Logo recognition in the Preliminary Program, Final Program and the meeting

website
 Sponsor recognition through walk-in slides, signage and booth signage
 AUGS Corporate Membership ($1,500 Value)

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Bronze Level $10,000

 Two booth spaces (10’ x 20’)
 Four exhibit only registrations and two full meeting registrations
 One invitation to the President’s Reception and the PFD Research

Foundation Luncheon
 Select one: 1) Registration Bag Insert; 2) One Targeted Blast Email (prior to

the conference); 3) AUGS Mailing List (one-time use, mailer must be
preapproved)
 Pre- and post-show mailing lists (upon request and with prior approval; one
time use)
 Premium recognition in the Preliminary Program, Final Program and
meeting website
 Sponsor recognition through walk-in slides, signage and booth signage
 AUGS Corporate Membership ($1,500 Value)

Copper $5,000

 One booth space (10’x10’)
 Three exhibit only registrations and one full meeting registration
 One invitation to the President’s Reception and the PFD Research

Foundation Luncheon
 Pre- and post-show mailing lists (upon request and with prior approval; one

time use)
 Sponsor recognition through walk-in slides, signage and booth signage; as

well as in the Preliminary Program, Final Program and meeting website
 AUGS Corporate Membership ($1,500 Value)

Aisle Signs -- Value: $5,000
Increase your visibility throughout the exhibit hall and support the Exhibit Hall
aisle signs. Your corporate or product logo and booth number will be placed
on these directional signs throughout the hall.
Registration Bag Insert -- Cost: $2,000 (plus production costs)
Get your message into each attendee’s hands by including a flyer or brochure
in every attendee bag.
Mobile Application – Value: $20,000
Gain exclusive visibility by sponsoring the AUGS meeting mobile application.
The sponsoring company’s logo will be prominently displayed on the home
page. Attendees will download and use the mobile app before arriving at the
event and long after the meeting is over!
NEW! Charging Station – Value: $10,000
As attendees charge their mobile phones or electronic devices, the
sponsoring company will have up to 12 minutes of their attention. The
sponsor’s message will be displayed on the unit’s LCD screen and on a full-
unit wrap.
NEW! Wi-Fi Access – Value: $20,000
Attendees will see the sponsor’s logo and type in the sponsor’s customized
Wi-Fi access code whenever they want to log into the internet during their
stay. Sponsor will receive: corporate logo on the Wi-Fi entry page and
customized access code to all Meeting attendees.

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Welcome Banners - $5,000 Value

Attendees can’t miss the strategically located promotional banners outside the exhibit hall.
These large, colorful banners provide an unmatched visibility you don’t find in any other
promotional opportunity. See the next page for available locations.

Coffee Cart - $2,500 Value

Want to be in the attendees’ hands on a daily basis? Secure this opportunity and customize
the cups and napkins to include your corporate or product logo and booth number. This is a
reliable method for extending your reach outside the exhibit hall.

Hotel Room Keys - $7,500 Value

Welcome the attendees to Denver as they check into their hotel room. Imprint your own
advertisement on the front of the cards. Provide us with the artwork and we will
coordinate the production.

Water Bottles (limited to one supporter) - $10,000 Value

Brand each water bottle with your corporate logo. Attendees will receive a water bottle at
registration and will be able to fill it up with water throughout the conference.

Stanchion Signs (limited to one supporter) - $7,500 Value

Engage attendees as they pass by registration with a stanchion sign. These signs are hung
from the stanchions and face prominently outward at the registration counters. The
registration counters are something guest pass multiple times throughout the day.

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Exhibit Hall
& General Session

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1
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Halls to Meeting Space
& Registration

 Hung from the railings at the Exhibit Hall at the Center’s entrance,
these four banner options provide a great opportunity to welcome
attendees to the space. The bottom banner (4) is directly overhead
as you make your way to the breakout space.

 Hung along the meeting space corridor, these signs are great
opportunities to greet pre-conference workshop attendees,
committee meetings and more with your message. (6 are available)

Select your support level:

□ Platinum - $75,000
Choose one: 1) Meeting App, 2) Charging Station, 3) Wifi Access, 4) ePoster Portal
Choose one: 1) Welcome Banner, 2) Full Page Cover Ad in Final Program

□ Gold - $50,000
Choose one: 1) Hotel Key Cards, 2) Water Bottles, 3) Stanchion signs; 4) Promotional Banner

□ Silver - $25,000
Choose one:1) Promotional Banner, 2) One-full Page Ad in the Final Program, 3) Aisle Signs
Choose a Coffee Cart Day: Thursday, Friday, Saturday

□ Bronze - $10,000
Choose one: 1) Registration Bag Insert; 2) One Targeted Blast Email; 3) AUGS Mailing List

□ Copper - $5,000

Company Name:

Contact Name:

Address:

City/State/Zip:

Phone: Email:

Payment Information: □ Check enclosed □ Visa □ MasterCard □ AMEX

Card Number: __________ Exp. Date: ____ ____________

Name on Card:

Signature:

Mail form with payment to: AUGS, Department 3011, Washington DC 20042
Questions? Email [email protected] or call 609.751.2235

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Booth Fees Member Non-Member
$3,100 $3,400
10x10 Inline Booth $3,300 $3,700
10x10 Corner Booth $1,000 $1,000
10x10 Non-Profit Booth

Booth fees include:
 Eight-foot draped back wall and three-foot draped side walls (inline booths only)
 A company identification sign (inline booths only)
 Two complimentary exhibit hall registrations per 10x10 booth space
 A complete listing in the Conference Program (deadlines apply)
 Listing and link to company Web site from the AUGS Web site and in the Meeting

Mobile App
 24-hour Exhibit Hall perimeter security service

Exhibit Hall Hours

Exhibit hall hours will be confirmed in June when the Exhibitor Service Kit is
distributed to exhibitors. Installation will occur on Tuesday and Wednesday with
dismantling occurring on Friday and Saturday.

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May, 2016

May 15 – Application and Contract for Exhibit Space due, first round of placement

May 31 – Notification of booth placement

June, 2016

June 1 – Exhibitor Service Kit available

June – Exhibitor registration opens

July, 2016

July 15 – Exhibitor appointed contractor notification forms due

July 29 – Island booth designs due

July 29– Exhibitor description and product information due

July 29 – Last day for partial refund for cancellations/reductions; Booth cancellations
allowed with $250 processing fee until this date

July 29 – Certificates of Insurance due (including all EACs)

August, 2016

August 1 – Final Program advertising artwork due

August 12 – Deadline for exhibitor event approval form

August 12 – Final Program advertising space reservation deadline

August TBD - Advanced Shipments may start arriving at Warehouse

September, 2016

September TBD – Deadline for Advanced Shipments to Warehouse 13
September TBD – Direct to Show Site Shipments will be accepted

Application and Contract Information: To reserve exhibit space complete the Exhibit Space
Application and return it to AUGS along with full payment. All reservations must be made
on the official application form and no space will be assigned until both the application and
payment are received. Exhibit space will be assigned in priority point order, then by the
date received. To be included in the first round of placement all applications must be
received by May 13, 2016. Applications received after May 13, 2016 will be placed on a
first-come basis. By submitting an application you agree to adhere to the exhibitor rules
and regulations prior to applying for booth space.
Priority Points: The priority point system is designed to recognize companies that support
AUGS and its activities and to encourage new companies to participate. Priority points are
assigned for each year of participation as an exhibitor and/or supporter.
Beginning with the 2007 Annual Meeting, exhibitors earned priority points. These points
were awarded as follows:
 1 point for every 100 square feet of space reserved
 1 point for each year of exhibiting
 1 point for corporate membership (starting with 2008)
Each year, exhibitors will add to their priority points based on the same requirements as
outlined above.
Space Assignment: AUGS assigns space based on the priority points system and then on a
first-come basis. Eligibility to exhibit is at the discretion of AUGS and is generally restricted
to companies directly related to the urogynecology/medical field. AUGS reserves the right
to determine the eligibility of any company that submits an exhibit application.
AUGS will make every effort to accommodate your preferences and requests. AUGS
reserves the right to make any modifications that may be necessary to best accommodate
all requests for space. Companies requesting adjoining space or any special requests
should submit them in writing along with the application to exhibit. Exhibit space will not
be assigned without appropriate payment made first. Please note, exhibit booth
assignment will not occur until full payment is received and processed by AUGS.
Booth Relocation: If it becomes necessary to relocate an exhibitor after a contract has
been accepted, AUGS will contact the company involved. Every effort will be made to
reassign the exhibitor to a similar space.

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Mergers and Acquisitions: Priority points will be calculated for the company name stated
on the exhibitor contract or corporate support letter of agreement. If companies have since
merged or been acquired, the resulting company may choose to use the highest points of
any of the previous companies. Points will not be combined. Companies belonging to a
parent company with other divisions participating at AUGS cannot reserve exhibit space
under the parent company’s points unless they are participating under the parent
company’s name.
Contract Acceptance: The character of all exhibits is subject to the approval of AUGS. AUGS
reserves the right to refuse contracts that do not meet its standards and to curtail exhibits
or parts thereof that do not appropriately reflect the character of the meeting. This
reservation applies to persons, conduct, articles of merchandise, printed matter, souvenirs,
catalogs, and any other items, without limitations, that affect the character of the exhibit or
meeting. Exhibits are restricted to products and services related to the professional nature
of the Society.
Assignment of Exhibit Space: The Exhibitor shall not assign or sub-license to a third party
its rights hereunder to the Exhibit Space, or any portion thereof, without the written
consent of AUGS, which AUGS may withhold in its sole discretion. If such consent is given,
the Exhibitor shall assume full responsibility for the conduct of the assignee or sub-licensee
and all its representatives.
Licensing of Exhibit Space: AUGS shall license the Exhibit Space to Exhibitor for the period
of the Meeting, provided the building is made available to AUGS. Such a license is made for
the period of this Meeting only and does not imply that the same or similar space will be
held or offered for future meetings. AUGS reserves the right to terminate this Agreement,
close the Exhibit Space and remove the Exhibitor’s property if AUGS determines, at its sole
discretion that the Exhibitor is not eligible to participate in the Meeting or is in violation of
any AUGS rules and regulations
Use of Space: The Meeting is held primarily for the education of urogynecologists and allied
health professionals. In keeping with the educational purpose of the Meeting, only book
publishers and non-profit organizations may sell items on the floor. All other groups are
limited to only taking orders for products and services. All sales and order taking is limited
to an Exhibitor’s own Exhibit Space. Retail sales of exhibitor goods must be requested and
approved in writing by AUGS at the time of Contract. Exhibitors engaged in AUGS-approved
retail sales are responsible for all appropriate local and state licenses and permits and the
submission of sales reports and sales taxes to Colorado State. Failure to have retail sales
activity pre-approved by AUGS may result in the closing of the exhibit by Meeting
Management and forfeiture of all exhibit fees.

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Installation of Exhibits: Service kits are sent to each exhibitor. Arrangements for exhibit
contractor services or for the rental of tables, chairs, floor covering, draping, etc., must be
made in advance with T3 Exposition Services. Installation of exhibits must be completed by
Wednesday, September 28, by 2:00 pm MST. After this hour, no installation work is
permitted without special permission from AUGS.
Removal of Exhibits: All exhibits must remain intact until Friday, September 30 at 3:00 pm
MST and may not be dismantled/removed until that hour. Saturday move out hours will be
limited to begin at 12 noon MST and conclude by 5:00 pm MST. Exhibits must be fully
removed by Saturday, October 1 at 5:00 pm MST.
Non-profit Booth Assignment: Non-profit booth companies may purchase a 10′x10′ booth
for a reduced price of $1,500. In order to obtain the $1,500 rate, proof of non-profit status
501 (c) 3 Form or similar IRS document must accompany the exhibit application/contract.
Care of Exhibit Space: The exhibitor shall maintain and keep booth space in good order.
Special cleaning and dusting of booth and display equipment and material are the
exhibitor’s responsibility. Exhibitors may not place anything in the aisles while exhibits are
open.

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Booth Construction and Arrangement:

Inline Booths: No part of the display, except equipment therein, in excess of 8’ feet in
height is permitted without prior permission granted by AUGS. No perpendicular
obstruction 8’ or more in height may extend forward more than 50 percent of the distance
from the back wall and no objects more than 4’ in height shall extend forward for the
remaining space to the front of the booth. (Exceptions are subject to approval.)

End-cap Booths: End-cap booths are generally 10’ deep by 20’ wide. The maximum back
wall height of 8’ is allowed only in the rear half of the booth space and within 2’ of the two
side aisles with a 8’ height restriction imposed on all materials in the remaining space
forward to the aisle.

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Booth Construction and Arrangement:

Island Booths: An Island Booth is typically 20ft by 20ft or larger, although it may be configured
differently. The entire cubic content of the space may be used up to the maximum allowable
height, 16ft, including signage. All island booths must submit booth renderings per the
published exhibitor deadlines.

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Hanging Signs & Graphics: Hanging signs and graphics must be pre-approved by AUGS and
the Colorado Convention Center. Hanging signs and graphics should be submitted per the
published exhibitor deadlines a minimum of sixty (60) days in advance.
Line of Sight: Exhibitors are entitled to a reasonable sightline from the aisle regardless of
the size of the booth. When designing booths, good judgment and consideration for
neighboring exhibitors and attendees should be your primary objective. There must be 30%
visibility on all sides of your booth. Display materials must not obstruct sight lines of
neighboring exhibitors regardless of the number of linear booths used.
Displays and Decorations: Booths shall not present an objectionable side appearance
when viewed from adjoining booth areas. Flammable materials are not allowed.
Merchandise, signs, decorations or display fixtures shall not be pasted, taped, nailed or
tacked to walls of the Building. No exhibit, merchandise, equipment, trunks, cases or
packing materials shall be left in any aisle. No trunks, cases or packing materials shall be
brought into or out of the Exhibit Space during exhibit hours. No signs, advertising devices
or merchandise shall be displayed outside the Exhibit Space or project above or beyond
limits of the Exhibit Space.

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Admittance: Admittance to technical exhibits is limited to the owners, officers,
representatives and employees of exhibiting firms who have contracted for space.
Representatives are defined as individuals who receive commission or salary from the
exhibiting firm and must be certified by the exhibitor to AUGS by advance date, which
AUGS specifies. Excluded from this category are representatives who maintain and own
inventories of merchandise for resale. Such persons are considered to be dealers and are
eligible to purchase exhibit space.
Trademarks: The exhibitor represents and warrants to AUGS that no materials used in or in
connection with their exhibit infringe on the trademarks, copyrights (including, without
limitation, copyrights in music and other materials used or broadcast by exhibitor) or other
intellectual property rights of any third party. The exhibitor agrees to immediately notify
AUGS of any information of which the exhibitor becomes aware regarding actual or alleged
infringement of any third party trademarks, copyrights or other intellectual property right.
The exhibitor agrees to indemnify, defend and hold AUGS and its agents, their successors
and assigns harmless from and against all losses, damages and costs (including attorneys’
fees) arising out of or related to claims of infringement by exhibitor of the trademarks,
copyrights or any other intellectual property rights of any third party.
Notwithstanding the foregoing, AUGS shall not be liable for and expressly disclaim all
liability for infringement of the trademarks, copyrights or other intellectual property of any
third party arising out of the actions of any exhibitor.
Use of AUGS Names, Logos and Floor Plan: The names and logos of AUGS, PFD Week as
well as the T3 floor plan are the property of AUGS. References to these including place and
dates may be made on corporate advertisements with advanced approval.
Labor: Skilled labor to assist exhibitors in erecting/dismantling and/or packing/unpacking
exhibits as well as drayage will be handled by the General Services Contractor. Forms for
these services will be available in the Exhibitor Services Manual. AUGS is not responsible
for labor issues, shipping delays or materials shipped via other methods.

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Agreement to Terms, Condition and Rules: The Exhibitor agrees to observe and abide by 21
the Terms, Conditions and Rules set forth hereafter and by such additional Terms,
Conditions and Rules made by the American Urogynecologic Association (AUGS) from time
to time for the efficient or safe operation of the AUGS PFD Week (Meeting), including, but
not limited to, those contained in the Exhibitor Prospectus and the Exhibitor Service Kit.
Indemnification: The Exhibitor agrees to indemnify, defend and hold harmless AUGS and
the Colorado Convention Center, and their officials, officers, agents, representatives, and
employees (also referred to as “INDEMNIFIED PARTIES”) from and against any and all
claims, demands, suits, liability, damages, loss, costs, attorneys’ fees and expenses of
whatever kind or nature, which result from, arise out of, or are connected with any acts, or
failures to act, or negligence of the Exhibitor, or any of its officers, agents, employees,
invitees or other representatives, including, but not limited to, claims of damage or loss
resulting from the breach of these Terms, Conditions and Rules, or damage of any kind or
nature arising out of or in connection with the Exhibitor’s use and /or occupancy of Exhibit
Space, and claims of damage or loss to any third party resulting from any infringement of a
copyright or patent or the unauthorized use of a registered trademark. The INDEMNIFIED
PARTIES shall not be held liable for, and are hereby released from liability for, any damage,
loss, harm or injury to the person or property of the Exhibitor or any of its officers, agents,
employees or other representatives, resulting from theft, fire, water, accident or any other
cause. The Exhibitor is responsible and accountable for the actions of its staff and any
appointed contractor or vendor.
Insurance: Exhibitors who desire insurance on their exhibits must place the same at their
own expense. AUGS does not carry insurance of any sort on the exhibit or other property
of Exhibitors, and as set forth in this contract; AUGS assumes no liability for loss or damage
thereto from any cause. All Exhibitors and their contractors must have insurance to protect
themselves against bodily injury and property damage claims arising from Exhibitor’s
participation in the Meeting, including but not limited to worker’s compensation and
commercial general liability insurance in such amounts as are adequate, but in no event
less than $1 million (U.S.) combined single limit for both bodily injury and property
damage, per occurrence.
Said insurance shall name AUGS and Colorado Convention Center and their officials,
officers, agents, representatives, and employees as additional insured. This insurance shall
not be cancelled prior to the termination date of insured’s contract with AUGS or until after
thirty (30) days prior written notice has been given to AUGS. It is agreed that any insurance
maintained by AUGS and the Colorado Convention Center shall apply in excess of, and not
contribute with coverage provided by the Exhibitor or any of its agents, contractors or
representatives.

Certificates of insurance must be procured by the exhibiting company and their contractors 22
no later than 60 days prior to the Show. Certificates of insurance for the Exhibitor must be
provided on demand to AUGS by the exhibiting company while the Exhibitor is at the
Meeting. Certificates of insurance for Exhibitor’s contractors must be delivered to AUGS no
later than July 29, 2016. Exhibitor’s contractors failing to provide proof of insurance
coverage to AUGS by July 29, 2016 will be excluded from participation at the Meeting.
Exhibitor Responsibilities and Listing in Final Program: The Exhibitor shall exhibit only its
own products or services for which it is the duly authorized representative and shall cause
all such products/services exhibited by it to be listed in the Final Program. In addition,
principal(s) and/or employee(s) of the Exhibitor must be present in the Exhibit Space at all
times during the open hours of the Meeting. AUGS shall (a) supply Exhibitor with the
Service Kit and (b) publish, or cause to be published in the Final Program. AUGS shall not
be responsible for errors or omissions in the Final Program.
Sale or Transfer of Exhibitor’s Business: In the event of the sale or transfer of a substantial
portion of the assets of Exhibitor’s business, or of the controlling stock interest in
Exhibitor’s business, or in the event of a substantial change in management of the
Exhibitor, AUGS may terminate this contract.
Observance of Laws and Rules: The Exhibitor must comply with all laws, rules, regulations
and ordinances of federal, state and local government authorities, and all rules of the
Building.
Exhibitor Conduct: The Exhibitor and its representatives shall not congregate or solicit
trade in the aisles of the exhibit halls, other exhibitor’s Exhibit Space or in any other areas
of the Building. Prior written consent of AUGS is required for any giveaway or contest, for
the employment or use of any live model, demonstrator or solicitor, and for any device for
the mechanical reproduction or capture of sound or images. In all cases, all exhibitor
activities must be confined to the Exhibit Space. AUGS, at its sole discretion, may withdraw
its consent for booth demonstrations and activities at any time, in which event the
Exhibitor shall terminate such activity forthwith. Distribution of pamphlets, brochures or
any advertising matter must be confined to the Exhibit Space. The Exhibitor shall not
engage in any action or campaign that will distract attendees from attendance at the Show.
The Exhibitor shall not enter into another exhibitor’s Exhibit Space without invitation or
when unattended. Neither the Exhibitor nor any of its representatives shall conduct itself in
a manner offensive to standards of decency or good taste. Any dispute between Exhibitors,
or any issue with respect to interpretation of these Terms, Conditions and Rules for
Exhibitor conduct, shall be brought promptly to the attention of an AUGS staff person
whose decision shall be final and binding on all parties.

Photographs: Only photography of the Exhibit Hall is permitted. No photographs of Exhibit 23
Booths or merchandise shall be taken without the prior written consent of AUGS.
Recording or Playing of Music: It is strictly prohibited for exhibitors to record exhibits other
than their own. With this exception, no recording by any means (photography, audio tape,
videotape, etc.) may take place in the Exhibit Hall or sessions. Violators will be removed
and restricted from re-entering the Exhibit Hall or any other official part of the meeting.
In general, exhibitors may use sound equipment in their booths so long as the noise level
does not disrupt the activities of neighboring exhibitors. Exhibitors should be aware that
music played in their booths, whether live or recorded, may be subject to laws governing
the use of copyrighted composition.
FDA Regulations and Restrictions: All medical devices or pharmaceutical products either
exhibited or described in Exhibitor literature must satisfy U. S. Food and Drug
Administration (FDA) requirements—full compliance with applicable FDA approvals as well
as with its guidelines regarding display, promotion and marketing of medical products. If an
exhibited product remains under clinical investigation or investigational new drug
application (INDA) procedures, that fact must be prominently disclosed. Also, if not
licensed or approved by the FDA specifically for urological procedures, that fact must be
prominently noted. (Information regarding FDA regulations and approvals may be secured
from the Agency.)
Closing of Exhibit: If the Exhibitor is the subject of a labor or similar dispute resulting in
picketing or overt demonstration in or near the Show Building, AUGS reserves the right to
terminate this Agreement forthwith, close the exhibit and remove the Exhibitor’s property
from the Exhibit Space. AUGS shall be entitled to terminate this Agreement forthwith,
close the exhibit and remove the Exhibitor’s property from the Exhibit Space at any time
for failure by the Exhibitor or its duly authorized assignee or many of its officers, agents,
employees or other representatives to perform, meet or observe any Term, Condition and
Rules set forth herein or in the Prospectus, and such Exhibitor shall not be entitled to a
refund of any payment.
Inability to Hold Show: If, because of war, fire, strike, terrorist acts, exhibit facility
construction or renovation project, government regulation, public catastrophe, act of God
or the public enemy or other cause beyond the control of AUGS, the Meeting or any part
thereof is prevented from being held, is canceled by AUGS, or the Exhibit Space becomes
unavailable, AUGS in its sole discretion, shall determine and refund to the Exhibitor its
proportionate share of the balance of the aggregate exhibit fees received which remains
after deducting expenses incurred by AUGS and reasonable compensation to AUGS, but in
no case shall the amount of the refund to Exhibitor exceed the amount of the exhibit fee
paid.

Americans with Disabilities Act: The Meeting Building shall be responsible for all
accessibility requirements and labor accommodation requirements under the federal
Americans with Disabilities Act (ADA). AUGS shall be responsible for those readily
achievable, non-permanent accessibility requirements of the ADA, which are applicable to
AUGS if not otherwise provided by the Meeting Building. The Exhibitor agrees that it will
comply with any provisions of the ADA, which are applicable to the Exhibitor.
Jurisdiction: Each party hereto consents to the jurisdiction of the courts of Colorado for
enforcement or interpretation of this Agreement, and further consents to service of
process in accordance with the Colorado Rules of Procedure.
Applicable Law: The terms of this Agreement shall be governed by the laws of Colorado.

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PFD Week 2016

Colorado Convention Center | Denver, CO | September 27 – October 1

EXHIBITING COMPANY INFORMATION

___________________________________________________________________________________________________________________

COMPANY/ORGANIZATION NAME (AS IT SHOULD APPEAR ON THE EXHIBIT IDENTIFICATION SIGN)

EXHIBITING CONTACT INFORMATION

___________________________________________________________________________________________________________________

CONTACT PERSON (How AUGS corresponds with you)

___________________________________________________________________________________________________________________

STREET ADDRESS

__________________________________ ___________________ ___________________ ____________________________________

CITY STATE ZIP COUNTRY

_______________________________________________________ _________________________________________________________

TELEPHONE FAX

______________________________________________

E-MAIL

BOOTH PRICES Member Non-Member CANCELLATION POLICY
$3,100 $3,400
10 x 10 Inline Booth $3,300 $3,700 If written cancellation is received by AUGS on or before July 29, 2016, a full
10 x 10 Corner Booth $1,000 $1,000 refund will be granted, less $250 to be withheld as a cancellation fee. If the
10 x 10 Non-Profit Booth $6,600 $7,400 Exhibiting Company cancels after this date, but before August 5, 2016, half
10 x 20 End Cap $13,200 $14,800 of the booth price will be withheld. Any cancellations by the Exhibiting
20 x 20 Island Booth Company after August 5, 2016, will forfeit all payments made to AUGS
under this agreement and the Company is liable for the full amount of the
Requested Booth Size: _______________________________________ exhibit space. AUGS shall have the right to use cancelled space to suit its
own convenience, including selling of space to another exhibitor without any
1st Choice: _________ 2nd Choice: ________ 3rd Choice: _________ rebate to the Exhibiting Company. Written notification of exhibit space
downsizing between July 29, 2016 and August 5, 2016 is subject to a 50%
The AUGS priority points system will be used for PFD Week 2016. Every refund of downsized space. All notifications of downsizing received after
effort will be made to place exhibitors in one of their top three booth choices, August 5, 2016 will not be subject to refund. AUGS has the right to relocate
however, show management reserves the right to place exhibitors in the the Exhibiting Company after downsizing.
next closest booth should the top three choices be unavailable.

‫ ٭‬Companies to whom you would not liked to be next to:

_______________ ___________________ CONTRACT TERMS AND CONDITIONS AGREEMENT

Amount Enclosed: $ □ Check I am an authorized representative for this Exhibiting Company with full
□ Visa □ AmEx power and authority to sign this application and contract for exhibit space.
□ Credit Card □ MasterCard The Exhibiting Company agrees that the agreement entered into between
AUGS and Colorado Convention Center relating to the exposition premises,
____________________________________ _____________________ as well as the Prospectus and the Exhibitor Polices and Rules, shall be
considered a part of this contract, incorporated herein by reference, and
CARD NUMBER EXPIRATION DATE shall be fully binding on both parties hereto. The Exhibiting Company has
read and understands the terms, conditions and rules of this as outlined on
____________________________________________________________ www.pfdweek.org and agrees to comply with them and with any
modifications and amendments hereafter. In case the Colorado Convention
NAME ON CARD Center or any part shall be destroyed or damaged by fire or any other
cause, or if any casualty or unforeseen circumstances, including strikes,
______________________________________________ _____________ natural disaster, war or terrorist acts, total or partial failure of mass
transportation, or other forces beyond the control of the parties, shall cause
AUTHORIZED SIGNATURE DATE the fulfillment of this contract by AUGS impracticable, the Exhibiting
Company agrees that AUGS shall not in any case be held liable or
Exhibitor should complete, sign and forward contract to AUGS with responsible to the Exhibiting Company for any damage caused thereby.
full payment for the total cost for booth space. The rules and regulations
governing use of this exhibit space contract are set forth in this contract.
These rules and regulations are incorporated by reference into this contract,
executing this agreement. Exhibitor agrees to be bound thereby as if same
had been set forth fully herein.

MAIL WITH PAYMENT TO: AUGS, Department 3011, Washington, DC 20042| QUESTIONS: 301-273-0570 or [email protected].

FOR AUGS USE ONLY

____________________ ____________________ ____________________ ____________________ ___________________

DATE RECEIVED PRIORITY POINTS SPACE ASSIGNMENT TOTAL COST PAYMENT TYPE

No unofficial educational, social or other type of meeting or event to which AUGS
attendees are invited or may attend may be held during any session or activity appearing
on the 37th Annual Scientific Meeting schedule of events, including educational sessions,
social events, meal functions, industry-supported satellite symposia, post graduate courses
or with the exhibition itself. AUGS requires approval of all ancillary meetings, functions and
events regardless of whether such activities are being held on or off the premises of the
Colorado Convention Center. AUGS also requires approval of all promotional materials
associated with such events, including, but not limited to, distribution of promotional
materials, signage, etc. Exhibitor assumes full responsibility for property damage, personal
injury or death to any party, by reason of occurrences at or related to any such functions
conducted by it. Sponsorship of unapproved meetings, functions and events will jeopardize
a company’s participation in future AUGS meetings. AUGS reserves the right to deny and
prohibit any such activity.
Requests for Approval of Ancillary Meetings and Events: Contact Beverlee Galstan at
[email protected] to apply for approval of any meeting, function or event to which AUGS
attendees are invited or may attend.
Requests for applications and event approval will only be accepted via e-mail. The deadline
for requesting event approval is August 08, 2016. Requests submitted after this date will
not be considered.
Prior to completing the following form:
 Review instructions/policies related to ancillary events
 Use only one form per event.
 Return form email to [email protected]
 Meeting/event space will be assigned on a first-come, first-served basis.

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PFD Week 2016
Meeting Ancillary Event Form

Prior to completing this form:
• Review instructions/policies related to ancillary events
• Use only one form per event.
• Return form email to [email protected]
• Meeting/event space will be assigned on a first-come, first-served basis.

EVENT INFORMATION

Contact Name:

Company:

Ancillary Event Name:

Event Description:

Phone: Email:

PREFERRED DATE and TIME (Times are subject to slight changes due to conference schedule)

Events involving annual meeting attendees can only be scheduled during the date and times listed below. No event
should be scheduled during official conference events as listed in the schedule of events on the AUGS Web site.

Please indicate the date and requested time for your event:

Tuesday, September 27 Wed., September 28 Thursday, September 29 Sat., October 1
(2 pm to midnight)
(7 pm to midnight) (8 pm to midnight) (6 pm to midnight)

Requested Time: Start:_________ am/pm End: ________ am/pm

ATTENDANCE (Please select one option)

□ Maximum attendance (provide number): ________ □ Unlimited attendance based upon facility space/size.
Estimated attendance__________________

SPACE REQUIREMENTS □ Reception
□ Seated meal (round tables)
Please assign space for our event: □ Other:
□ Conference style (face to face)
□ Theater style (chairs only)
□ Classroom style (tables & chairs)

APPLICATION SUBMISSION: AUGUST 08, 2016

Please sign and return this application to AUGS. Please keep a photocopy or electronic copy of this application for your
records. I have read and understand all instructions/policies related to Ancillary Events for PFD Week 2016 and agree to
abide by them. I understand that a $500 ancillary event fee will be assessed for all approved ancillary meetings and
events, this amount will be due and payable in full before the start of PFD Week 2016. The fee will be invoiced once the
event is approved and assigned space.

_________________________________________________________________________________________________

SIGNATURE OF EVENT SPONSOR ORGANIZATION DATE

Contact Beverlee Galstan at [email protected] with questions.

The Final Program is the official book for the meeting that provides a comprehensive and user-
friendly compilation of AUGS Annual Meeting education and exhibit information for the
attendee. This is a must include advertisement placement to complete your AUGS Annual
Meeting marketing plan.

Circulation: 900 Annual meeting attendees

Distribution: Attendee registration bags

Deadlines: Space – July 19, 2016

Artwork – August 9, 2016

Advertising Rates:

Member Non-Member

Back Cover $4,500 $4,800

Inside Front $2,800 $3,100

Inside Back $2,800 $3,100

Run of Book $2,100 $2,400

Mechanical Specifications:

Format: High resolution PDF or PDF/X-1a are preferred. Ads must be complete and sized at
100%.

Image: Resolution must be 300 dpi CMYK. Embed all fonts and graphics when creating the
postscript file.

Layout: Typesetting, stripping, and other production costs will be billed to advertiser at
prevailing rates and are not to be commissioned.

Trim Size: 8 ½” x 11”

Ad Dimension: 7 ½” x 10”

Paper: 100# matte text

Cancellation Policy: Cancellations must be made before the publicized artwork deadline for
publication. If a cancellation is submitted afterward, the publisher reserves the right to print the
ad at the full rate.
26

Contact Beverlee Galstan at [email protected] to secure your advertising space.

Industry-sponsored educational sessions are available at designated times throughout the
meeting, offering a premium opportunity for industry to deliver education to urogynecologists
and health-care professionals. AUGS is pleased to offer two types of sessions for industry:
Industry Expert Theaters are non-CME educational events.
Satellite Symposia are CME-accredited educational events that are planned by an ACCME-
accredited provider.
Potential Dates and Times
Wednesday, Sept 28, 2016: 12:30 – 1:30 pm ($25,000) or 7:30 – 9:00 pm ($30,000)
Thursday, Sept 29, 2016:
6:30 – 7:30 am ($22,000) or 12:30 - 1:30 pm ($28,000) or 6:00 – 7:30 pm ($35,000)
Friday, Sept 30, 2016: 7:00 – 8:00 am ($22,000) or 12:30 – 1:30 pm ($28,000)

Program Benefits
 Provide prime meeting space at no additional charge.
 Provide the food and beverage (breakfast, lunch or dinner). Please note, for evening programs,

beer and wine will be available.
 Arrange for a standard AV set-up package which includes: 1 screen (largest to fit the room); 1

laser pointer; 1 LCD package; 1 audiovisual technician.
 Provide a complimentary AUGS membership mailing list for one-time use. (upon request)
 Provide a complimentary pre-registration mailing list for one-time use. (upon request)
 Promotional package: email message, AUGS Web site, on-site program, signage, hotel door

drop, and listing in all programs

Guidelines
 All programs must be reviewed by AUGS.
 Content may not duplicate that of an AUGS Annual Scientific Meeting course.
 Theater must be open to all conference registrants as space permits.
 All promotions, including invitations, announcements, flyers, Web sites, etc. must be reviewed
and approved by AUGS.
 The AUGS logo may not be used in any manner related to the promotion of an industry expert
theater. The following text must appear on all promotional materials.
 “This industry expert theater is an industry-supported event and not an official part of the
AUGS 37th Annual Scientific Meeting educational program.”
 On-site promotion is limited to one sign located directly outside the meeting room and within
your exhibit booth. Any additional on-site promotions must be done through AUGS.
 Cancellations received after August 1, 2016 will not receive a refund.
 Failure to comply with these guidelines could jeopardize the right to participate in
future AUGS meetings and exhibits. 27