Minutes of Disciplinary Hearing - Absa Bank

Minutes of Disciplinary Hearing

Date of Hearing: (Insert Date)
Time: (Insert Time)
Venue: (Insert Venue)

Present:

Chairperson (Insert Name)

Employer (Initiator) (Insert Name)

Employee (Accused) (Insert Name)

Employee’s Representative: (Insert Name and affiliation e.g. Union Rep)

1. Introduction(Chairperson introduces him-/herself and attends to following)

Explain the Protocol and Procedures to attendee’s
Did the Employee received sufficient Notice of the Disciplinary Enquiry?
Did the Employee receive sufficient time to prepare for the matter?
Establish whether an interpreter is required or not.

2. Charges (Read out the charges to the Employee and determine plead)

Charge 1:
Employee Pleads Guilty
Employee Pleads Not Guilty

Charge 2:
Employee Pleads Guilty
Employee Pleads Not Guilty

This document is intended for example purposes only and provides general information. The
example should not be used or relied on as professional legal advice specific to you matter.
LIPCO will not be held liable for any errors or omissions nor for any loss or damage of
whatsoever nature, arising from reliance on any information contained therein. We urge you to
always make contact with one of our legal advisors should you have any specific questions and
for specific and detailed advice.

1

3. Summary of the Employer’s Case:

Witness #1:

Name:(Insert witness Name)

Position: (Insert witness Position)

Summary of Evidence:

___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

Cross examination:__________________________________________________

___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

This document is intended for example purposes only and provides general information. The
example should not be used or relied on as professional legal advice specific to you matter.
LIPCO will not be held liable for any errors or omissions nor for any loss or damage of
whatsoever nature, arising from reliance on any information contained therein. We urge you to
always make contact with one of our legal advisors should you have any specific questions and
for specific and detailed advice.

2

___________________________________________________________________
___________________________________________________________________

Witness #2:

Name:(Insert witness Name)

Position: (Insert witness Position)

Summary of Evidence:

___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

Cross examination:__________________________________________________

___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

This document is intended for example purposes only and provides general information. The
example should not be used or relied on as professional legal advice specific to you matter.
LIPCO will not be held liable for any errors or omissions nor for any loss or damage of
whatsoever nature, arising from reliance on any information contained therein. We urge you to
always make contact with one of our legal advisors should you have any specific questions and
for specific and detailed advice.

3

___________________________________________________________________
___________________________________________________________________

4. Summary of Employee’s Case:

Witness #1:
Name:(Insert witness Name)
Position: (Insert witness Position)

Summary of Evidence:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Cross examination:__________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

This document is intended for example purposes only and provides general information. The
example should not be used or relied on as professional legal advice specific to you matter.
LIPCO will not be held liable for any errors or omissions nor for any loss or damage of
whatsoever nature, arising from reliance on any information contained therein. We urge you to
always make contact with one of our legal advisors should you have any specific questions and
for specific and detailed advice.

4

___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

Witness #2:

Name:(Insert witness Name)

Position: (Insert witness Position)

Summary of Evidence:

___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

Cross examination:__________________________________________________

___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

This document is intended for example purposes only and provides general information. The
example should not be used or relied on as professional legal advice specific to you matter.
LIPCO will not be held liable for any errors or omissions nor for any loss or damage of
whatsoever nature, arising from reliance on any information contained therein. We urge you to
always make contact with one of our legal advisors should you have any specific questions and
for specific and detailed advice.

5

___________________________________________________________________
___________________________________________________________________

5. Employer’s Closing Statement
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

6. Employee’s Closing Statement
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

7. Adjournment (to allow Chairperson to deliberate)

To Reconvene

Reconvene at: _________________________________________

8. Finding (Balance of Probabilities)

This document is intended for example purposes only and provides general information. The
example should not be used or relied on as professional legal advice specific to you matter.
LIPCO will not be held liable for any errors or omissions nor for any loss or damage of
whatsoever nature, arising from reliance on any information contained therein. We urge you to
always make contact with one of our legal advisors should you have any specific questions and
for specific and detailed advice.

6

___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

9. Mitigation Circumstances/ Aggravating Factors
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

10. Recommended Sanction and Reasons
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

11. Appeal Procedures

Appeal Procedures Explained to Employee
CCMA/ Bargaining Procedures explained to Employee

This document is intended for example purposes only and provides general information. The
example should not be used or relied on as professional legal advice specific to you matter.
LIPCO will not be held liable for any errors or omissions nor for any loss or damage of
whatsoever nature, arising from reliance on any information contained therein. We urge you to
always make contact with one of our legal advisors should you have any specific questions and
for specific and detailed advice.

7

_____________________
Signature of Chairperson

This document is intended for example purposes only and provides general information. The
example should not be used or relied on as professional legal advice specific to you matter.
LIPCO will not be held liable for any errors or omissions nor for any loss or damage of
whatsoever nature, arising from reliance on any information contained therein. We urge you to
always make contact with one of our legal advisors should you have any specific questions and
for specific and detailed advice.

8