2020 Event and Meeting Planning Guide 1.14.20

Brock Environmental Center

Save the Bay

2019 EVENT & MEETING
PLANNING GUIDE

3663 Marlin Bay Drive Virginia Beach, VA 23455 cbf.org/brock 757.622.1964

Conference Center Information

CBF’s newest location in Virginia Beach, VA features a state-of-the-art conference
center that is available for rental.* The Brock Environmental Center is situated on
118 acres of pristine shoreline with breathtaking views of the Lynnhaven River from

virtually every room.

The Center is constructed from environmentally friendly building materials
minimizing environmental impact. Its unique design promotes energy and water
conservation as well as reducing harmful polluted runoff. The building has earned
the prestigious LEED platinum designation from the US Green Building Council and

full petal Living Building Challenge certification, making it one of the world’s
greenest buildings.

Tours are available upon request at [email protected].

Oyster Conference Room Amenities Osprey Board Room Amenities

• 1800 sqft large conference • 18-person Board room
room • Equipped with computer,

• Equipped with computer, projector, & screen
projector, screen, & sound • Small outdoor space attached
system • Free Wi-Fi available

• 650 sqft deck attached *The Brock Environmental Center is
not available to host weddings, but
• 24 rectangular tables and 80
ergonomic chairs available we welcome you for your
engagement party or
• Catering kitchen with rehearsal dinner.
warming oven & refrigerator

• Free Wi-Fi available

Parking

There are 90 parking spaces along Marlin Bay Drive with a 5-minute nature
path walk up to the building.

ADA spaces are available closer to building as well as a
drop-off area at the ramp.

Oyster
Conference

Room

*Tent not included

Osprey Board Room

2019 Rental Rates

Oyster Conference Room + Back Deck

Special rates for conservation groups. Please inquire by email.

Accommodation Capacity
Theater or Presentation: 80 guests
Classroom or Board Meeting: 40-60 guests
Catered Special Events: 100 seated, 150 cocktail (rent through caterer)

Weekday Meetings (Monday-Friday 8:30AM-5:00PM)
Non-Profit $100.00, Regular $400.00

Weeknight Meetings (Monday-Thursday, 5:00PM-10:00PM)
Non-Profit $350.00
Regular $750.00

Weeknight Special Events (Monday-Thursday, 5:00PM-10:00PM)
Non-Profit $750.00
Regular $1,100.00

Weekend Special Events (Friday, Saturday, Sunday)
Friday Evening & Sunday Non-Profit $1,100.00
Friday Evening & Sunday Regular $1,250.00
Saturday Non-Profit $1,300.00
Saturday Regular $1,500.00

Osprey Board Room

Special rates for conservation groups. Please inquire by email.

Accommodation Capacity
Board Room: 18 guests

Weekday Meetings Only (Monday-Friday 8:30AM-5:00PM )
Non-Profit $50.00, Regular $150.00

Spaces Available

The Oyster
Conference Room

seats 40-60
classroom style
(shown on left) and
80 guests theater
style (tables/chairs

included).

For special *Tent not included
events, you can
seat 100 guests,
or 125 cocktail

style in the
Oyster.

Additional items
can be rented
through your
caterer.

Lauren Quinn Photography

The Osprey Board Room
can seat 18 guests.

Approved Caterers & Transportation

The following caterer and transportation companies have worked here on several
occasions and have proven to provide a quality product to their customers. When
selecting a caterer and transportation company for your event, please choose from

one listed below. All caterers below offer full service catering unless specified
otherwise, which includes setup, linens, rentals, etc.

Cuisine & Company Yummy Goodness Catering

757.428.6700 757.962.1000

[email protected] [email protected]
www.cuisineandcompany.com www.yummygoodnesscateringco.com

Breakfast and Lunch (Will Deliver)

Gourmet Gang
Taste Unlimited (drop-off only, no setup)

Transportation

Express Valet Orange Peel Transportation
(Valet by the building) (Shuttle from Marlin Bay Drive)

757.718.1706 757.463.7500
Contact: Steve Fleeger Contact: Megan Van Houtten
www.expressvaletllc.com www.orangepeeltransportation.com

Event Insurance & Liquor License

Alcohol

All events where alcohol is being served must have liquor license and a copy must
be provided to CBF no later than 2 weeks prior to the event. Alcohol cannot be
taken off of CBF property and on surrounding Pleasure House Point. Open bar only.
You may apply online TWO WEEKS or earlier for your event:
https://www.abc.virginia.gov/ebanquet/public/welcome.do

Event Insurance

Injury to Guests or Staff
The Special Event Liability Insurance Policy (SELIP) protects you against financial
responsibility in the event of personal injury. The policy will include Additional
Insured wording on behalf of Chesapeake Bay Foundation in order to offer
defense for the Landlord in the event they are included within a suit action.

Facility Damage
The SELIP provides coverage to Chesapeake Bay Foundation for damage you, a
guest or vendor incur. This policy protects you and your organization from costs
relating to extensive damage to the site caused by a vendor or guest.

Property Damage
The SELIP covers third-party property damage at Chesapeake Bay Foundation site
for which you, the lessees, may become liable. This policy protects against costs
of repairing or replacing décor or equipment at the event site.

Alcohol-Related Accidents
This policy can protect against liability of the host (but not the caterer) of the
event at which the alcohol was served (if included as an exposure under the
policy). Please include “Host Liquor Liability” in your policy

Minimum Limits of Liability: $1,000,000 Per Occurrence.

Additional Insured Endorsement: Policy to include the interest of Chesapeake
Bay Foundation as an additional insured with the exact address “Chesapeake Bay
Foundation, Inc. 6 Herndon Ave, Annapolis, MD 21403”

Liability Insurance can be purchased one of the following ways:

•You can call your homeowners insurance provider and purchase the coverage
(needs to include liquor liability).

•Visit the website below and purchase the insurance for the day of your event.

www.Wedsafe.com *Price depends on event details

Chesapeake Bay Foundation
Brock Environmental Center

3663 Marlin Bay Drive
Virginia Beach, VA 23455

(757) 622-1964

Directions

From Richmond:
From I-64, take exit 282 to US-13N/Northampton Blvd. Take US-
60E/Shore Dr exit toward Beaches. Continue for 1.2 miles, then
turn right onto Marlin Bay Drive at the light.

From Norfolk/Portsmouth/Chesapeake:
From I-264, take I-64W toward Richmond. Take exit 282 to US-
13N/Northampton Blvd. Take US-60E/Shore Dr exit toward
Beaches. Continue for 1.2 miles, then turn right onto Marlin Bay
Drive at the light.

Parking

You may parallel park along either side of the road. Parking is
allowed there daily until 11:00pm. Walk the foot path at the end
of Marlin Bay Drive through the woods along the white light
poles (about a 5 minute walk) to the Brock Center.

ADA Parking: There are three handicapped parking spaces by
the main entrance and 1 in the paver parking lot. From Marlin
Bay Dr, turn left to round the sharp curve. Take an immediate
right onto Chesterfield until you see the brick paver lot on your
right. Drive up the paver lot, and the ADA spaces are adjacent to
the entrance of the building. Drop-offs welcome at the ramp.