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A handbook to help support Cystic Fibrosis Community Fundraising Campaigns

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Published by Cystic Fibrosis Queensland, 2017-02-06 22:53:54

CFQ Community Fundraising Kit

A handbook to help support Cystic Fibrosis Community Fundraising Campaigns

Keywords: cystic fibrosis community fundraising handbook

Community
Fundraising

Kit


Our Cystic Fibrosis Queensland (CFQ) community needs your help!

Thank you for joining the fight to find a cure for Cystic Fibrosis (CF). QUEENSLANDERS SUPPORTING
FELLOW QUEENSLANDERS
Cystic Fibrosis (CF) is a degenerative condition that affects the
lungs and digestive system. It is a chronic, lifelong, progressive Your fundraising efforts make a huge difference to lives of
disease leading to early death. The average life span is 37 years. Queenslanders living with CF.

Just to survive, people living with cystic fibrosis endure a daily $25 can buy movie tickets for a family so a
regimen of medication and physiotherapy. The disease and the child can have a break away from
treatment regimens affect patients’ quality of life. There is no cure. the hospital

Cystic Fibrosis Queensland (CFQ) provides services, advocacy and $50 can buy a Boredom Buster Bag
practical support for Queenslanders living with CF; either as a for sick kids in hospital
CF person, a family member of someone who has CF, or someone
who otherwise has an interest in CF. $100 will provide a PEP, positive expiratory
pressure device
CFQ provides community care which improves our members’
overall health and sense of wellbeing in a bid to reduce both the $150 a physical activity subsidy for exercise
number of hospital visits undertaken per year and the length of stay that is essential for everyone with CF to
of each visit. help keep their airways clear

Currently, we receive less than 10% of our necessary funding from $1500 portable nebuliser which reduces the
government. The money you raise, and the money raised by others respiratory treatment for a CF person
just like you goes towards the essential services and support fellow from two hours to 20 minutes per day.
Queenslanders need just to survive.

This handbook will help you along the way as you raise funds and
join the fight to find a cure for CF.

Start planning your CFQ fundraising event today. Phone 07 3359 8000 or email fundraising@cfqld.org.au


Step 1: Choose an event and get organised!

Stuck for ideas? Here are just a few fundraising ideas to help you JOIN AN EXISTING EVENT AND TURN
on your way. Find one that suits you or come up with your own! IT INTO YOUR FUNDRAISER

YOU CAN JOIN A CFQ CAMPAIGN Why not join an event like City2South, Bridge to Brisbane or
Townsville Running Festival – there are events on all year round.
• Big Bounce - www.bigbounce.org.au Find out what’s going on in your area and get involved.
The Big Bounce is a fantastic, fun campaign during March, which
SET UP YOUR OWN FUNDRAISER
promotes the benefits of trampolining for people living with
cystic fibrosis. Why not host a Big Bounce Party? The sky is the limit for great fundraising ideas, so get creative!
• Physical challenge - ride, swim, run, climb, walk or paddle!
• 65 Roses Month – www.65roses.org.au • Personal challenge - e.g. go without chocolate or beer,
May is all about raising awareness for CF and it’s a great time to
conquer a phobia, skydive, climb a mountain etc.
hold a fundraiser. Get in touch with CFQ to find out the details of • Dress up or Dress down day - organise a gold coin donation
this year’s campaign.
for a casual day at work or a dress up day at school. Get the
• Great Strides - www.greatstrides.com.au boss or principal on board and ask them to match the funds
Great Strides is a fun run and walk that raises awareness and raised!
• Offer your services - mow lawns, wash cars, polish shoes.
funds for CF, with an annual event taking place in each state Ask family and neighbours to donate in lieu of what they
across Australia. Why not sign up for 2017. would normally be charged.
• Sausage Sizzle
Keep an eye on our website for upcoming campaigns and • Collection tins at your work and local businesses
events that you can get involved in www.cysticfibrosis.org.au/ • Colour or shave your hair – maybe grow a beard!
qld/whats_on • Quiz or bingo night
• Garden party or high tea
• Market stall or garage sale selling cakes or second-hand
items like clothes, jewellery and books
• Concert
• Games Night

Start planning your CFQ fundraising event today. Phone 07 3359 8000 or email fundraising@cfqld.org.au


Step 2: Let CFQ know Step 3: Get legal

Read this community fundraising handbook to give your fundraiser Ensure you have the necessary permits and permissions
the best chance of success and to ensure you understand relevant to both your local council and Queensland Government
your responsibilities as a fundraiser. Complete the “intention to before you announce your fundraiser, e.g. a public BBQ may
fundraise” form (found at the end of this document) and return it to require Food Handling Certification. Events held in public places
CFQ. Once we approve your event, we will send you an Authority to may require local council or government permission.
Fundraise letter. You cannot begin fundraising without this Letter
of Authority.

Authority to Fundraise – Application and Agreement

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Start planning your CFQ fundraising event today. Phone 07 3359 8000 or email fundraising@cfqld.org.au

Start planning your CFQ fundraising event today. Phone 07 3359 8000 or email fundraising@cfqld.org.au


Step 4: Start fundraising ELECTRONIC TRANSFER

If you’re fundraising through one of CFQ’s online fundraising Simply transfer your funds to the account details above and let us know the
partners, people will be able to make donations direct to your reference you used at fundraising@cfqld.org.au
page. These funds will then be transferred to CFQ minus a small
administration fee. CHEQUE OR MONEY ORDER

Funds can also be collected in cash, by cheque or by credit card Please make cheques or money orders payable to Cystic Fibrosis
through our website or over the phone. Cash collections need to Queensland Ltd, attach them to your Fundraising Results Form and send
be counted by a minimum of two people in a secure place, at or them directly to:
immediately after the fundraiser. Cystic Fibrosis Queensland
PO Box 86, Toowong Business Hub, QLD, 4066
DONOR RECEIPTS
PAYMENT BY CREDIT CARD
If donors require receipts, complete the Donor Receipt Form and
return it to us. Once we receive this list and the funds we can send Enter your credit card details on the Fundraising Results Form or ask us to
out receipts. Donations over $2 are tax deductible if the person assist you, 07 3359 8000.
hasn’t received goods or services in return. Raffle tickets, entry
tickets and auction items are not tax deductible. We can issue CASH
a receipt for donated goods and services if the supplier gets in
touch with us directly. The receipt will state a description of the You can drop your cash into our office located at
goods or services but we can’t put a dollar value on it. Level 2, 30 Sylvan Rd, (corner Bennett Rd) Toowong, QLD 4066

DIRECT DEPOSIT YOUR COSTS

Simply take your proceeds to your bank branch. Any costs you incur and deduct from the funds raised must be fair and
Fill out a branch deposit slip with the following details: reasonable.
Bank: Westpac • Costs deducted from the funds may only include expenses directly
Account Name: Cystic Fibrosis Queensland Ltd
BSB: 034 036 related to the event, such as venue hire, catering etc.
Account NO: 347 343 • You cannot claim personal time organising the event as an expense.
When making a direct deposit into Westpac, please let us know the reference • Expenses shouldn’t exceed 30% of the gross proceeds, unless otherwise
you used by emailing fundraising@cfqld.org.au
agreed to by CFQ.
• No costs may be incurred in the name of CFQ.
• You mustn’t present yourself as a representative of CFQ.

Start planning your CFQ fundraising event today. Phone 07 3359 8000 or email fundraising@cfqld.org.au


Step 5: Finalise the event • Promote in the social pages of local newspapers
- Courier Mail: cos@thecouriermail.com.au 07 3666 8000
Don’t forget to return any funds raised to CFQ within 28 days of - QUEST: editorial@qst.newsltd.com.au 1300 033 266
the event finishing. Please also return any unsold merchandise, - Brisbane Times: scoop@brisbanetimes.com.au 07 3835 7500
collection buckets and all signage. If you need tax invoices for - Style Magazine: info@stylemagazines.com.au 07 3356 4100
donations you will need to let us know, - Brisbane News: Sandra.killen@news.com.au 07 3666 8888
email fundraising@cfqld.org.au - Gold Coast Bullentin: goldcoastbullentin.com.au 07 5584 2000
- Townsville Bullentin: eclsec@townsvillebullentin.com.au 07 4722 4427
DETAILS, DETAILS, DETAILS –
IT’S ALL IN THE PLANNING • List your event on public event sites-
- Charity Dos: Amanda Sparks amanda@charitydos.com.au 0468 574
Once you’ve picked a name, date, venue and theme for your fundraiser you’ll
need to start promoting it. If you’re running a private event this could be as 346, http://charitydos.com.au/list-your-event
simple as calling, emailing or sending out invitations to friends, family and - Brisbane City Life: http://www.bclblogs.com.au/forum.php
neighbours. - Community Guide: email us at fundraising@cfqld.org.au to add content

If your event is larger and you want to engage the public, think about some of • List your event on local radio station sites
the following options: - B105: http://b105.com/submit-your-charity-event/
- 97.3: http://www.973fm.com.au/entertainment/whats-on/submit-event/
• Set up an online fundraising page - 4MBS: ticketing@4mbs.com.au for music related events
• Create posters or flyers and display them in local businesses or around the - 4KQ: http://www.4kq.com.au/entertainment/whats-on/submit-event/

office • Get in touch with your local radio station or promote your event in the
• Set up a Facebook or Twitter page community newsletter
• Create an event on Facebook and encourage your friends to share the link
• Write a blog so that people can follow your progress online - 4ZZZ: reception@4zzz.org.au 07 3252 1555
• Create a YouTube clip to let people know what you’re doing and why you’re - 4EB: info@4eb.org.au 07 3240 8600
- BAY FM: email through website- http://www.bayfm.org.au/index.php/
passionate
• Put an article in your school, company or club newsletter contact 07 3821 0022
• Make a short presentation at your workplace, school, university, church or - Caboolture Radio Station: email through website

community group http://1015fm.com.au/contact-us/
- Radio Logan Inc: community@101fm.asn.au 07 3808 8101
- Beau FM: beaufm@aanet.com.au 07 5541 4235
- 96.5 Family: http://www.96five.com/community-event-submission/
- 98.9: info@989fm.com.au

Start planning your CFQ fundraising event today. Phone 07 3359 8000 or email fundraising@cfqld.org.au


Hot tips Don’t forget about Social Media

1. Let people know why you’re passionate. We all want to give more if we feel Social media is a great outlet to let your networks know what you’re doing, a
a connection to a cause. Whether it’s by email, phone or speaking at the great social media presence will boost your fundraising efforts; it is the fastest
event, make sure people know why CFQ is important to you. and easiest way to promote your fundraiser. The more ways you promote
your fundraiser; the more ways people can support you so you can reach your
2. Tell people what your target is and don’t set it too low. People will consider fundraising target! There are many different types of social media networks but
your target when they decide to donate and how much to give. If you reach here are a few tips for the most common ones.
your target quickly, bump it up a bit!
Facebook
3. Be the first to donate. If you can afford it, make the first donation. When you • Create a Facebook event and invite your networks
ask others to give, let them know you’ve started things off by donating $X. • Post regularly to the event page so people attending know what to look
They’ll realise CFQ means a lot to you and consider how much you donated
when they make their gift. forward too and to gain more interest
• Update your Facebook status with information about the fundraiser and

ask your networks to share it for a wider reach

4. Add in ‘bonus’ fundraisers. Consider getting some prizes donated and Twitter
holding a raffle, an auction or a lucky dip to increase the amount you raise. • Tweet about your fundraiser and let your networks know what you’re doing

5. Don’t be afraid to ask twice. People intend to donate, but sometimes it gets and why
pushed to the bottom of the list. It usually takes a reminder to get everyone • Encourage people to retweet your message
into action, so don’t feel embarrassed to ask again. • Send a direct message to your followers about the fundraiser

YouTube
• Create a video about your fundraiser and upload it, share it through other

social media platforms and ask your contacts to share it to their networks

Go online Blogs
• A blog is a great way to give more detail about your fundraiser and why

you’re doing it; share your story and pictures and keep your followers
updated with your progress

Create your own personal online fundraising page. You will be able to set a donation Instagram
target and your donors will be able to make a donation through the website with a credit • Post updates about the event; e.g. if you are collecting auction items/raffle
card, which is quick and easy and enables a donation to be made 24 hours a day, seven
days a week. It also saves you having to handle the money yourself. Your donations are prizes, post pictures of them
channelled through the one page and once your fundraiser is over, CFQ will receive the • Ensure you use the hashtags to create more exposure
total amount minus a small administration fee from the hosting website. • Tag people who are helping you along the way

Hashtags
• Hashtags are an effective way for a wider network to find out about your

When you register with these sites, you will be given a personalised website address fundraiser. Use the following hashtags in your social media postings:

that you can then use to direct your donors to your site, and you can post photos or - #CysticFibrosisQueensland - #community

blogs to keep your supporters up to date with your progress. - #cysticfibrosis - #charityevent
CFQ is a registered charity under these three online fundraising sites:
- #fundraiser - #65roses
Everyday Hero, My Cause, Go Fundraise
- #cfqhero

Most importantly, don’t forget to share with CFQ!






Start planning your CFQ fundraising event today. Phone 07 3359 8000 or email fundraising@cfqld.org.au


Logo use Proudly supporting

The following logo is available for use by fundraisers promoting their Proudly supporting
event and can be used on fundraising websites. It should not be altered or
changed in any way.

You’ll need permission from us before you can use the CFQ name and
logo. Once we’ve given you the go ahead through a written ‘Authority to
Fundraise’ we’ll send you a permit, a copy of the ‘Proudly Supporting
Cystic Fibrosis Queensland’ logo and a set of guidelines.

When you choose a name for your event you’re welcome to use
‘Cystic Fibrosis Queensland’ in the title, but please stick to the following
guide:

YES
• ‘Quiz Night’ proudly supporting Cystic Fibrosis Queensland
• ‘Quiz Night’ with proceeds to Cystic Fibrosis Queensland

NO
• Cystic Fibrosis Queensland Quiz Night

Clearly state the amount or percentage of funds that you are raising for CFQ
in all communications, manufacture or licence of any merchandise bearing
the name, logo or branding of CFQ with written permission.

For in depth information on logo use - please request a copy of the
CFQ Fundraisers Style Guide from fundraising@cfqld.org.au

All Media Releases, advertisements and printed collateral must be
forwarded to CFQ for approval prior to being printed and/or circulated.

Start planning your CFQ fundraising event today. Phone 07 3359 8000 or email fundraising@cfqld.org.au


Don’t forget to keep us close

As a fundraiser you are an extension of the CFQ Team and we are here to help Loan Equipment
with: CFQ has a library of equipment from which our clients can borrow, including
• Advice and can answer any queries regarding your event travel nebulisers, wheelchairs, oxygen concentrators and VPAP machines.
• Fundraising tips customised to your event A travel nebuliser allows children and adults to continue to take their
• A Letter of Authorisation to show that your event has our approval and is a medications while they’re away on school excursions or holidays.

genuine fundraiser Emergency Relief
• Use of the ‘Proudly Supporting Cystic Fibrosis Queensland’ logo - you’ll Emergency funding can provide relief for families who are struggling. CF
requires a large amount of medication and extra food that can place a heavy
need to ask us for permission first burden on families.
• CFQ merchandise for you to sell
• Publicity for your event on our website and via social media Online Training And Education
• Help sourcing volunteers We provide online training and education programs for the CFQ community.
• Tax deductible receipts for donors People with CF are discouraged from meeting face to face with each other
• A staff member to appear at an event or at a cheque presentation. due to the risk of cross infection. This can be quite isolating so CFQ hosts
one hour online webinars on topics of interest to bring the community
CFQ cannot provide: together. It’s also a fantastic tool to reach our regional families.
• Funds or reimbursement for any expenses incurred This program aims to deliver a service that supports, educates and informs
clients and their families. Clients have the opportunity to have their questions
• Staff to help coordinate or run the event. answered on a particular topic, with one of our social workers and an expert.

Boredom Buster Bags Accommodation Services
Children with CF can have many hospital admissions. For these children, every CFQ owns and maintains a fully furnished three-bedroom house which
day is an uphill battle and our Boredom Buster Bags provide a little bit of fun offers free accommodation to families of children and adults with CF across
during their admission. Queensland who often need to travel to Brisbane to attend clinic or hospital.
Counselling is also provided to families during hospital visits on a range of Hospital visits usually mean leave from work, as well as travel expenses, and
issues associated with living with CF. Rose Cottage eliminates the very expensive cost of a hotel. It’s a home away
from home for families.
Airway Clearance
Children and adults with cystic fibrosis have to have an hour of airway Research
clearance every day to help them breathe. CFQ through the Australian Cystic Fibrosis Research Trust (ACFRT) supports
national programs which benefit all Australians living with CF. In addition
Exercise Support to this annual financial contribution CFQ also supports Queensland based
Exercise is incredibly important for anyone living with cystic fibrosis as it helps Cystic Fibrosis Research Limited (CFRL).
keep their airways clear. CFQ promotes physical activity for individuals with
CF. We encourage this through the provision of our Physical Activity Subsidy.  
CFQ offers a subsidy each year towards reimbursement of physical exercise
activities and equipment, such as gym and sporting membership fees, soccer
boots, trampolines etc.

Start planning your CFQ fundraising event today. Phone 07 3359 8000 or email fundraising@cfqld.org.au


Authority to Fundraise – Application and Agreement

Your Details (The Fundraiser) Description of activity/event. Provide full details
__________________________________________________
AGREEMENT __________________________________________________
__________________________________________________
Contact Name (person responsible): _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ I, Do you require donation buckets? Yes No
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, (fundraising organiser) agree to comply
with CFQ’s conditions of fundraising. Will ALL proceeds be donated to CFQ? Yes No

I have read the Community Fundraising Handbook pack and understand my If no - List all other organisations and percentage split _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
responsibilities as a fundraiser. __________________________________________________
I understand my obligation to send all proceeds to CFQ within 28 days of
completing the fundraiser. Signed (Fundraiser): _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
I agree that any photos provided to CFQ may be used for future promotional, Date: _ _ / _ _ / _ _
marketing and publicity purposes in any media worldwide without any notice and Signed (Parent/Guardian if applicable): _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
without any fee being paid. Name of Parent/Guardian if applicable: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Proposed date/time period of fundraising or event: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Name of organisation or group (if applicable): _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Relationship of Parent/Guardian if applicable: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Mailing address:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Proposed Location/s: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
State: _ _ _ _ _ _ Postcode: _ _ _ _ _ _ _ _ Date: _ _ / _ _ / _ _
Email address: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Estimated Costs*: _ _ _ _ _ _ _ _ _ _ _
Mobile or contact Number: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Fundraising Target: _ _ _ _ _ _ _ _ _ _
*If over $1000, please attach budget breakdown
FUNDRAISING OR EVENT DETAILS
Email the completed Authority to Fundraise - Application and Agreement Form
Name of activity or event: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ to fundraising@cfqld.org.au. Allow 10 working days for form processing and to
Type of activity or event: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ receive your Authority to Fundraise approval.
Will you be seeking sponsorship from a third party for the event? Yes No
Please include your target list: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Start planning your CFQ fundraising event today. Phone 07 3359 8000 or email fundraising@cfqld.org.au


Follow us: www.cysticfibrosis.org.au/qld/ for updates about our charity, www.cflivesmatters.org.au/
for all the latest news about research.

Connect with us: subscribe to our eNewsletter www.cysticfibrosis.org.au/qld/

Engage with us: if you would like to refer someone to our CFQ Services Team services@cfqld.org.au

Spread our story: www.facebook.com/CysticFibrosisQLD, www.facebook.com/cfqbookshops/

Join us: www.cysticfibrosis.org.au/qld/join-the-fight-to-breathe

Volunteer with us: www.cysticfibrosis.org.au/qld/volunteer

Shop with us: www.cysticfibrosis.org.au/qld/allitems


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