Proposal from Hotel

Revised#1

30 September 2022

Ms. Goury
SMK Methodist (ACS) Klang
Jalan Raya Barat
Selangor
41000 Selangor
Malaysia

Mobile : 016 3609 310
Email : [email protected]

Dear Ms. Goury

RE: REVISED PROPOSAL – GRADUATION CEREMONY FOR SMK METHODIST (ACS) KLANG ON 7TH
JANUARY 2023

Thank you for considering the Première Hotel Klang as the venue for your forthcoming function. Further to your
enquiry, we are pleased to quote the following arrangements:

BANQUET ARRANGEMENTS

DATE/DAY EVENT TYPE TIME ATTENDANCE SET-UP VENUE
TBA
7th January 2023 Graduation 8:00am – 1:00pm 250 - 300 Buffet
(Saturday) Ceremony Persons

Effective 1st July 2021, rates are subject to 6% Service Tax. In the event of any change, the Hotel reserves the
right to adjust the contracted rates accordingly to reflect the new tax rate stipulated by the government.

Hi – Tea Buffet Menu @ RM75.00+ (RM79.50nett) Per Person Onwards

Extension hours from 1:30pm – 2:30pm (maximum time):
Ballroom – RM3,000+

Pre Setup (4 hours) 1 day in advance:
Ballroom – RM4,000+

# STRICTLY NO OUTSIDE FOOD ALLOWED

MEALS REQUEST

Kindly indicate special dietary or meals restriction during event.

Vegetarian Special Diet Restriction
No Beef
No Eggs No Sugar No Fish
No Prawns
No Onion Less Sugar No squid

No Chives No Salt

No Spring onion Less Salt

No Shallot

PACKAGE INCLUSIVE OF:
❖ 25 x Round table with 10 persons per table
❖ 1 x main stage
❖ 1 x rostrum on stage
❖ 1 x console table at right side next to main stage
❖ LED screen by hotel (LAPTOP BY CLIENT)
❖ 1 x console table at right side next to main stage
❖ Standard PA system with 2 units of cordless microphone

FOYER
❖ 1 x registration table of 2 persons
❖ Pre dinner cocktail to be serve with cordial punch and tidbits at 6:00pm

TO BE ADVISED
❖ Signage
❖ Vegetarian

COLOUR SCHEME (Kindly choose one from each category)
1. Table Cloth
❖ Grey
❖ Lemon
❖ Maroon
❖ Gold
❖ Blue

2. Napkin
❖ White
❖ Red
❖ Green
❖ Blue

3. Chair Cover
❖ Black
❖ Off White

4. Tie Back
❖ Grey
❖ Yellow
❖ Red
❖ Purple

RIGHT OF HOTEL TO ASSIGN ALTERNATIVE FUNCTION ROOM
Function rooms are assigned by the guaranteed minimum number of people anticipated. We reserve the right to
relocate group to a room suitable for the attendance with notification, if the attendance fluctuates.

AUDIO VISUAL REQUIREMENTS
The Hotel has an extensive range of audio visual equipment available for your conference, convention, product
launch, parade or meeting. PA System for speech will be provided on complimentary.

AV Equipment Charges per unit per day

Conference Microphone RM150.00+
Collar Microphone RM200.00+
Cordless Microphone RM200.00+
LCD Projector RM650.00+
Extension cord (more than 5) Extra Added RM50.00+
RGB Cable (more than 15 meters) Extra added RM150.00+
Portable Screen (more then x2unit) Extra added RM200.00+
Splitter RM130.00+
Karaoke Set RM2,000.00+

MUSIC LICENSING REQUIREMENTS
A MACP Permit License is required for functions involved usage of music either via pipe-in music, music machine, DJ,
Karaoke, fashion show or live artistes performances in the function rooms, banquet hall or ballrooms of the hotel.

The client shall bear the MACP Permit License fees and the Hotel shall not in any event be liable or responsible for any
civil or criminal action taken by Music Authors’ Copyright Protection (MACP) Berhad against the client should they failed
to obtain the MACP permit License prior to their event.

MACP can be contacted at 603 6207 8638 or you may visit their website at www.macp.com.my to apply online.

PARKING
A flat rate of RM2.00 per entry will be applicable for all guests attending your event with validation from the banquet
department. (Effective 15th October 2020 ticketless and cashless parking with Touch & Go only minimum card
balance required RM10.00)

DIRECTORY POSTING
We will announce your function in our directory posting board located in the lobby and function room level for your
guests’ attention. Kindly advise us on the wordings 14 days prior to event.

DECORATION
Please let us know if you need to decorate the function room. Promotional materials and displays cannot be posted,
tacked, nailed, screwed or attached to columns, walls, floor or other parts of the hotel building or furniture. Should
permission be granted, the organizer shall be responsible for all damages, breakage and cleaning of all materials and
display. A visual of the intended decoration must be submitted to the hotel for approval.

SPACE HOLD
Kindly be informed that NO function space has been made at this moment, thus our function rooms will be subjected
to availability upon your confirmation in writing to us.

BUSINESS CODE OF ETHICS
Zero Corruption Policy
In the pursuit of our business objectives, we believe that honesty & integrity provide the best foundations for our Hotel,
which is committed to the highest standards of ethical & moral practice. Integrity is a commitment to always doing what
is right, & preventing wrong-doing when we encounter it. Commitment comes from the top down, with our Hotel Manager
taking responsibility for implementing our policies. Our Hotel is guided by a spirit of honesty and integrity.

It upholds these values & strikes to instil them both in our own Hotel culture & in our relationship with stakeholders,
customers, employees, vendors & external communities.

We are committed to:
• Fair, honest & transparent conduct of business
• Never offering bribes, whether directly or indirectly, to gain a business advantage
• Never accepting bribes, whether directly or indirectly, to gain a business advantage
• Full & consistent support to zero corruption program

These policies apply to the Management & employee of BBT Hotel Sdn Bhd (Premiere Hotel). The general principles &
prohibition also apply to consultants & other third parties working on behalf of BBT Hotel Sdn Bhd (Premiere Hotel), as
well as suppliers, partners & others we do business with.

Gift, Hospitality & Expenses

Reasonable gift & entertainment offered openly in normal course of business to promote good relations & mark special
occasions are not bribes. However, an expensive gift or offer of lavish entertainment may be perceived as a bribe under
local law & can all be used as bribes, if made with deliberate intention of improperly gaining business advantage &
perhaps preparing the way for more extensive bribery.

A gift or present is transfer of something without expectation of receiving something in return. Although gift-giving might
involve an expectation of reciprocity, a gift is meant to be free.

Gifts Policy:

• Giving or accepting non-monetary personal gifts is allowed without pre-approval if it is of nominal value &
complies with Hotel obligatory guidance

• BBT Hotel Sdn Bhd (Premiere Hotel) does not accept gifts which are given regularly & often
• Valuable items received as gifts will be returned, or disposed of as agreed by Management

BBT Hotel Advisory on COVID-19

Event Organizer / Participant must comply to the Kementerian Kesihatan Malaysia guidelines while entering our
hotel such as wearing of facemask in the hotel premise, observing personal safety & hygiene by using the hand
sanitizer, showing the latest mysejahtera covid-19 status update to hotel personnel when entering the premise and only
low risk category are allowed entry.

Event Organizer / Participant is required to adhere to the best practices and preventive measures compliance by the
Kementerian Kesihatan Malaysia guidelines diligently.

In the event of any wilful non-compliance or failure to observe such measures posing harm and danger to other
Guests/Customers/Visitors or the general public, BBT Hotel will not hesitate to lodge a report to the relevant authority
to take immediate action.

It is the collective responsibility of all quarters to understand and comply with all current directives by the Government
and the Standard Operating Procedure on the prevention of Covid-19 so that together we can mitigate the risk and
contain the spread of the Covid-19 pandemic.

DEPOSIT/PAYMENT POLICY

1. A holding deposit equivalent to one night’s total room charge and a function deposit of 50% of the total event
cost is required to confirm your booking. This deposit is non-refundable and non-transferable.

2. Full payment of total estimated charges is required fourteen (14) days prior to the event, unless guaranteed by
credit card or Letter of Undertaking should the company have credit facilities.

3. The Hotel accepts payment in form of Cheque, Bank Draft, Telegraphic Transfer, Debit / Credit Card and Cash.
4. All payments by Cheque and Bank Draft must be received at least 10 working days in advance to ensure cheque

clearance. Payment should be made to “BBT HOTEL SDN BHD”.

Name of Bank : MALAYAN BANKING BERHAD
Account No : 512905-506905
Bank Swift Code : MBBEMYKL
Branch ; Lot C1-1-0 and C1-1-1

Phase 1F1, Lebuh Batu Nilam,
Bukit Tinggi 1, 41400 Klang,
Selangor Darul Ehsan.

Ms. Goury, we trust the above information is of assistance to you in your initial planning. Should you need any further
assistance, please feel free to contact.

Regards

Première Hotel

Digitally signed by
Serene Chang
Date: 2022.09.30
14:03:37 +08'00'

…………………
Serene Chang
Senior Sales Manager

APPROVED BY

Digitally signed by
Christopher Chan
Date: 2022.09.30
……………………16…:21…:01…+…08…'00…'
Director of Sales & Marketing

HI TEA MENU Digitally signed
RM75.00+ (RM79.50nett) PER PERSON by Chef Hisham
Date: 2022.09.30
(Minimum 150 pax) 14:35:17 +08'00'

APPERTIZER
Marinated Corn Kernel

Rojak Buah-Buahan
Cucur Udang

Green Mixed Lettuce

MAIN ITEM
Nasi Goreng Kampung
Fish Sweet And Sour

Deep Fried Samosa
Roasted Chicken Tandoori

Tuna Mini Pizza
Roti Jala with Chicken Curry

Sayur Campur Cendawan

ACTION STALL
Mee Curry Noodle Station

With Condiments

DESSERT STATIONS
Assorted Jelly
Fruit Cake

Assorted French Pastries
Bread Butter Pudding
Bubur Kacang Hijau
Assorted Malay Kuih

Selection Of Tropical Platters

BEVERAGE
Coffee & Tea
Cordial Punch