Pearson's Comprehensive Medical Assisting

Instructor Orientation Participant Guide

Module 1
Part 1: Introduction
Participant Guide
Welcome to our campus! We are so thrilled to have you as part of the team. Your role as an instructor is
very critical for our students. Our motto is “Student First”. Our instructors are responsible for effective
instruction in the classroom and participating in activities that promote student success. Today is just
the first day of your journey and our goal today is to help you get acclimated to your campus, meet your
peers, and help you get comfortable as you settle in.

By the end of this orientation, you will accomplish the following:

Orientation Sections:
Module 1: Your Campus & Role

• Introduction
• Campus Tour
• Meet Your Team
• Instructor Resources

1) Instructor Job Description
2) Instructor Expectations
3) Instructor Code of Conduct
4) Faculty Handbook
5) Faculty File Paperwork

 Transcript Requests
 Certificates and licenses
 Any State Forms
6) ID Badge

Module 2: Technology

• Computer Login
• Email address/Signature line
• Voice mail (if applicable)
• Academic Portal
• SharePoint
• Canvas
• Printer Setup
• Help Desk Tickets
• Computer Policy

Module 3: Resources

• Campus Catalog
 Print and SharePoint Location

• Course Materials

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 Textbook
 Syllabus
 Ancillary Resources

• Calendars
 SharePoint Calendar
 Campus Calendar

• Wrap Up

Part 2: Campus Tour
Participant Guide
Please take some time to get familiar with your campus. As your orientation leader takes you around
campus, feel free to ask questions! Try to meet as many people as you can. You will also have the
opportunity to observe some actual classes and see instructors and students in action.
Take notes below on what you see and who you meet.

Participant Notes:

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Module 1
Part 3: Meet Your Team

Participant Guide

Each employee in our organization is working together to help students achieve their goals. You are now
going to have very brief one-on-one meetings with some of the leaders at your campus to help you gain
a better vision of what is expected of you as an instructor on our campus.

Role Name
Campus President
Dean
Enrollment
Finance Department
Career Services Department

As you meet with these individuals, you will get to know more about what their department does and
how that fits in with daily operations at your campus. You will find that as you begin to work with
students, you may need to connect them with these different departments. Feel free to ask any
questions you may have. Feel free to ask any questions you have and how this might make you more
successful.

Participant Notes:

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Module 1
Part 4: Instructor Resources

Participant Guide

The safety of instructors and students is a top priority for our organization. You will receive an ID Badge
that will allow access to the building, faculty areas and copy/printers. You will also receive information
concerning your position with us and our expectations of you as an instructor in the classroom. We want
you to understand all aspects of your new position as you integrate into our campus.

The faculty handbook outlines your benefits, responsibilities and policies of our organization. Please
take time to read the information and make sure you are familiar with company standards and
expectations for all of our employees.

Additional information and specific policies can be found on the Human Resources page of our company
SharePoint site at - https://share.ecacolleges.com/corp/hr/SitePages/Home.aspx

Topic Check when Complete
Job Description
Instructor Expectation
Instructor Code of Conduct
Faculty Handbook
Faculty File
ID Badge

Participant Notes:

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Module 2
Part 1: Systems/Technology Tour

Participant Guide
“It is not about the technology; it’s about sharing knowledge and information, communicating
efficiently, building learning communities and creating a culture of professionalism in schools. These are
the key responsibilities of all educational leaders”. (Marion Ginapolis) You will have access to
technology that will enhance your capabilities as an instructor.

Computer Login Complete Link
Email
Voice mail (If applicable) https://faculty.vc.edu
Printer Setup https://corporate.ecacolleges.com
Academic Portal https://ecacolleges.instructure.com
SharePoint
ECA Canvas
Help Desk Tickets
Computer Policy

Participant Notes:

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Module 3
Part 1: Campus Catalog
Participant Guide
Each campus has their own unique campus catalog. The catalog includes a comprehensive list of
institution information, academic standards, academic information, admission information, student
information and services, financial information, and academic programs. Take some time to get to know
more about your own campus.
Access SharePoint:
https://corporate.ecacolleges.com
Go to:
Departments/Academics/See Libraries on the right/Choose Catalogs
In the drop down menu: Catalog Type – Select ALL; Campus – Choose your campus – Click on the Full
Catalog and the Catalog Addendum

 Read the General Information Section
 Read the Undergraduate Academic Information Section
 Read your specific Academic Programs Section
 Note the Academic Calendar

Participant Notes:

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Module 3
Part 2: Course Materials

Participant Guide

In our organization we believe that “students come first.” Everything we do is dedicated to positive
results for our students. Student success is our success. We succeed when students succeed.
In order for you to be successful in the classroom we provide you with concentrated curriculum and the
resources needed to deliver an exemplary education for our students.

Take some time to learn more about what you will be teaching in our organization and how you will be
evaluated. You will explore the following:

Topic Check when Complete
Textbook(s)
Syllabus
Schedule
Faculty Handbook
Ancillary Resources
Lab Information (if needed)

Participant Notes:

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Module 3
Part 3: Calendars
Participant Guide
The Academic Calendar serves as an information source and planning document for students, faculty
and staff. Important dates to note are the beginning of the term/module, dates for drop/add, any
breaks, general holidays, exams and the end of the term.
The Campus Calendar will provide information for you to know the different student and staff functions
that will be occurring on your campus.
Become familiar with the calendars.
Participant Notes:

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Module 1
Part 4: Wrap Up
Participant Guide
Congratulations! You have reached the end of the face-to-face portion of Phase I! You will need to
complete OB100 New Instructor Orientation Phase I in Canvas before signing the Acknowledgement
Form. Thank you for your participation! We hope that you learned a lot of useful information about your
new role and what a valuable member of the team you are. You will be learning a lot more during your
first few weeks here. Remember, there are a lot of people who are here to help you succeed so please
ask for help if you need it!
Please complete the assessments and sign the Phase I Orientation Checklist and Acknowledgment
located in Canvas
Thank you and welcome aboard!

Participant Notes:

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Phase I ORIENTATION CHECKLIST for NEW INSTRUCTORS

The Academic Dean is accountable to ensure that all topics, materials, and activities for Phase I are completed.
The Dean may designate some of these responsibilities to other persons as deemed appropriate. The Academic
Dean, or his/her designee, will sign-off after each task is completed.

Instructor Name: Program:

Campus: Date of Hire:

New Instructor Orientation Leader:

Topic Date Completed Signature of Completion
Module 1
Campus Tour
Meet Your Team
Human Resources

1. Job Description
2. Instructor Expectations
3. Instructor Code of Conduct
4. Faculty Handbook
5. Faculty File Paperwork
6. ID Badge
Module 2
Systems/Technology Tour

• Computer Login
• Email address/Signature line
• Voice mail (If applicable)
• Printer Setup
• Academic Portal
• SharePoint
• Canvas
• Help Desk Tickets
• Computer Policy
Module 3
Campus Catalog
Course Materials
• Textbook
• Syllabus
• Ancillary Resources
Calendars
Phase I Acknowledgement

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Acknowledgement:
I understand and acknowledge that I have completed the New Instructor Onboarding Phase 1 at my
campus. The orientation was delivered to me in-person by my Instructor Orientation Facilitator at my
campus. I also confirm that I have received the New Instructor Participant Packet and Checklist and that
all material was adequately reviewed.
Instructions:
If you have not completed the New Instructor Onboarding Phase I as outlined, please do not sign this
acknowledgement. Please see your manager immediately. Do not continue with the training until this is
completed. You may not instruct classes until both Phase 1 and Phase II are complete.

Please provide any comments regarding your onboarding experience. Thank you.

Instructor’s Signature Date

Academic Dean Signature Date

This completed form is to be placed in the instructor’s personnel file. 12
NEW INSTRUCTOR ORIENTATION (08/15)

Phase II and Phase III: Canvas Training
Participant Guide
Phase II – Train to Teach
It is imperative for our new instructors to be aware of and know important facets of their job in order to
be successful. The following trainings and acknowledgements for Phase II must be completed prior to
the term/module start. This phase of your training includes information that you will need to be
effective in your classroom, both procedurally and in creating an engaging learning environment. Phase
II must be completed before beginning Phase III.

Phase III – Instructional
Additional training in Phase III will need to be completed in the first 45 days of the term. You will receive
information on what is expected of you as an instructor in the classroom both professionally and as a
role model for your students. These courses are designed to provide you with the skills needed to be a
success in the classroom and to ensure that your students are successful. We hope this will be an
interesting learning experience for you.
The New Instructor Orientation Leader will help you schedule your sessions with a timeline of when
these will be completed.
You will complete all trainings on the following two pages and submit the signed, completed pages to
your New Instructor Orientation Leader to be placed in your personnel file.
Phase I, Phase II and Phase III sessions are located in Canvas. Instructors will access instructor courses in
Canvas through the following link: https://ecacolleges.instructure.com/
You will receive information on how to register for the courses.

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Phase II and III ORIENTATION CHECKLIST for NEW INSTRUCTORS

The Academic Dean is accountable to ensure that all topics, materials, and activities are completed within the
appropriate time frame. The Dean may designate some of these responsibilities to other persons as deemed
appropriate. The Academic Dean, or his/her designee, will sign-off after each task is completed.

Instructor Name: Program:

Campus: Date of Hire:

New Instructor Orientation Leader

Phase II – Train to Teach – Completed before Teaching

Course Code Topic Date to be Signature of Completion
Completed

OB101 First Day of Class Training
OB102 Teaching Strategies
OB103 Academic Policies and Procedures:
1. Academic Portal Training

a. Overview of Academic &
Student Portals

b. Attendance
2. Gradebook Training
3. Attendance
4. Syllabus

a. Complete course syllabus and
submit to Dean/PD

OB104 Retention 101

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Phase III – Instructional - Completed within 45 days of hire
Participant Guide

All trainings in Phase 3 must be completed within 45 days from your date of hire. Please work with
Dean to create a schedule of all required trainings to ensure you meet the deadline.

Instructions:
If you have not completed the Phase II and Phase III of the New Instructor Onboarding as outlined,
please do not sign this acknowledgement. Please see your manager immediately.
Please provide any comments regarding your onboarding experience. Thank you.
Your signature below indicates that all training has been completed in full.

Instructor’s Signature Date
Date
`
Academic Dean Signature

This completed form is to be placed in the instructor’s personnel file

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