Office MSPowerPoint 2010

MODULAR SYSTEM

PRESENTATION WITH
MS POWERPOINT

Abdulkadir CİCİK
Mesut AYAN

http://book.zambak.com

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CHAPTER 1: THE MOON Content Slide Layout.........................................................34
Introduction to Presentation............................................. 6 Using Bulleted and Numbered Lists...................................34
The PowerPoint 2010 Interface....................................... 7 Chart Slide Layout............................................................35
The Moon Presentation................................................... 8 Step 2: Providing Data for the Slides............................. 35
Step 1: Creating a New Presentation............................... 8 Title Slide of the First Part.................................................35
Step 2: Inserting New Slides........................................... 9 The First Section of the First Part: What is a Calorie?........36
Step 3: Inserting Pictures.............................................. 11 The Second Section of the First Part:
Step 4: Saving the Presentation.................................... 12 How Many Calories?........................................................37
Step 5: Running the Presentation.................................. 12 Using Tables.....................................................................38
Project: The Last Book I Have Read.............................. 13 Using Charts....................................................................39
Test Questions.............................................................. 14 The Third Section of the First Part: Calories in Foods........40
Title Slide of the Second Part............................................41
CHAPTER 2: EXTINCT ANIMALS Step 3: Proofing Text..................................................... 42
Step 1: Selecting a Theme............................................ 16 Checking Your Spelling.....................................................42
Step 2: Setting the Slide Masters ................................. 17 AutoCorrect...................................................................... 42
Project 1: My Favorite Foods......................................... 44
Title Slide Settings............................................................17 Project 2: Vitamins........................................................ 44
Subtitle Slide Settings.......................................................18 Test Questions.............................................................. 45
Step 3: The Title Slide .................................................. 21
Step 4: Adding Two Slides for Each Animal .................. 23 CHAPTER 4: A SUMMER HOLIDAY
The Subtitle Slide.................................................. 23 Step 1: Creating a Presentation from a Template............ 48
The Informative Slide............................................ 23 Step 2: Adding and Modifying Pictures.......................... 51
Step 5: The Last Slide, SmartArt .................................. 25 Step 3: Adding a SmartArt Graphic .............................. 53
Project: Endemic Species of My Country....................... 26 Step 4: Adding a Slide Transition................................... 55
Test Questions.............................................................. 27
Applying a Transition to a Slide.........................................55
CHAPTER 3: CALORIES Previewing a Transition.....................................................56
Step 1: Selecting a Theme and Customizing Timing a Transition...........................................................56
Master Slides.................................................... 30 Advancing Slides..............................................................57
Step 5: Adding Sounds ................................................ 57
Background Style..............................................................31 Setting the Playback Options for the Audio Clip.................57
Slide Numbers..................................................................31 Trimming an Audio Clip.....................................................58
Title Slide Layout..............................................................32 Step 6: Printing a Presentation...................................... 58
Section Header Slide Layout.............................................33 Project: Your Holiday..................................................... 61
Test Questions.............................................................. 62

CHAPTER 5: TRAFFIC CHAPTER 7: THE PLANT CELL
Step 1: Creating the Presentation.................................. 66
Step 2: Drawing Shapes................................................ 67 Interactive Presentation.....................................................96
Step 1: Creating a New Presentation with a Theme........ 98
Drawing the ‘STOP’ Sign..................................................67 Step 2: Removing Advanced Slide Options.................. 100
Drawing the ‘U-Turn Prohibited’ Sign.................................68 Step 3: Creating Hyperlinks......................................... 100
Drawing the ‘Signal Ahead’ Sign.......................................70 Step 4: Action Buttons................................................ 104
Drawing the ‘Divided Highway’ Sign..................................71 Step 5: Creating a Simple Test Presentation................. 105
More Traffic Signs............................................................72 Step 6: Connecting Presentations................................ 108
Step 3: Adding Animations ........................................... 72 STEP 7: Macros (Optional).......................................... 109
Timing.............................................................................. 73
Organizing Animations......................................................74 VBA codes.....................................................................111
Additional Effects..............................................................74 Creating a New Macro....................................................112
Motion Paths....................................................................76 Assigning a Macro to a Button........................................112
Project: Animate a Traffic Rule...................................... 78 Project 1: Introduce an Organ in the Human Body....... 115
Test Questions.............................................................. 79 Project 2: An Interactive Test....................................... 115
Test Questions............................................................ 116
CHAPTER 6: FIRST AID
Step 1: Sections........................................................... 82 ANSWER KEY
Step 2: Working with Movies......................................... 84
INDEX
Supported Video Formats.................................................84
Inserting a Video..............................................................84
Trimming a Video..............................................................85
Poster Frame-Initial Image of Video Clips..........................85
Triggering a Video.............................................................86
Step 3: Slide Show Settings ......................................... 87
Creating a Custom Slide Show..........................................87
Hiding Slides....................................................................87
Rehearse Timings.............................................................88
Step 4: Saving and Sending the Presentation................. 90
Creating a PDF document.................................................90
Creating a Video...............................................................91
Project: My Favorite Movies.......................................... 92
Test Questions.............................................................. 93



Introduction to Presentation

A presentation is a communication between the speaker and the audience. It is
a way of showing and explaining the content of a topic to audiences or learners.
You should state your facts in a simple, clear and interesting manner. Of course
the basic elements of any presentation are a well-developed concept and effective
script, but visual images make your presentation more entertaining and exciting.
Your audience should be impressed with your presentation, and feel better and
relaxed when they leave.

Presentation software packages help user display information in the form of a
slide show. The software makes it possible to combine text and graphic elements
to convey the information to a group of people all at once. Common uses for
presentation software include giving a lecture to a group of students, introducing
a product, training employees, or presenting a proposal to a group.
A presentation program typically includes three major functions:

an editor that allows text to be inserted and formatted
a method for inserting and manipulating graphic images
a slide show system to display the content
For an audience, it would be very difficult to listen and pay attention to a public
speaker who does not have any tool other than plain speech. It is a well-known
fact that supporting your speech with visual materials increases the effectiveness
and helps the audience understand and remember the topic. Technological
improvements have enables us to use computers to create colorful, visually effective,
and dynamic presentations. PowerPoint is one of the most popular presentation
design programs. A presentation in PowerPoint consists of pages called slides;
each presentation can include text, pictures, audio, videos, and more.

6 Presentation with MS PowerPoint

The PowerPoint 2010 Interface

1 5 6

2
3

4 7
8

12 11 10 9

1 Quick access toolbar 5 Selected slide 9 Notes pane
2 File tab 6 Start slide show 10 Zoom
3 Ribbon 7 Scroll bar 11 View controls (normal, slide sorter, reading view)
4 Slides tab 8 Navigation slide by slide 12 Status bar

File tab: Also called “Backstage” view, this provides access to various file management 7
and customization commands.
Ribbon: This includes all of the tabs.
Quick Access Toolbar: A small toolbar from which you can select commonly used
commands.

Chapter 1 / The Moon

The Moon Presentation

In this chapter, you will learn how to create a new presentation,
insert new slides, add pictures, and save and run your presentation.
You will create a presentation about the Moon, our only natural
satellite.

Step 1: Creating a New Presentation

Create a new presentation.
Change the title of the presentation to “The Moon” and the subtitle to “Our
unique natural satellite”.

A slide layout contains Title Page of the Presentation
formatting, positioning, and
placeholders for all of the content A new presentation with one slide is already created when you start PowerPoint.
that appears on a slide. The first slide has the Title Slide Layout.

8 Presentation with MS PowerPoint

Starting a new Presentation

If you need to create a new slide manually, click the File tab, select New -> Blank
presentation, and click the Create button.

Step 2: Inserting New Slides

There will be seven total slides in our presentation. We already have the title slide.
Add six new slides to the presentation (Ctrl+M). You can also add a new slide
by clicking the New Slide button in the Slides group on the Home tab.

Other ways to insert a new slide:

­Select a slide on the “Slides
pane” and press the Enter
key on the keyboard

Right click the slide on the
“Slides pane” and select New
Slide from the pop-up menu

Inserting new slide

Chapter 1 / The Moon 9

Type titles for the slides.

Placeholders are the containers
in layouts that hold content such
as text, tables, charts, SmartArt
graphics, movies, sounds,
pictures, and clip art.

Slides with Titles
If you need to add a new slide with a different layout, click the small arrow on the
New Slide button and select the layout you want.

To delete the slide, in the Slides
pane press the Delete key.
To re-order the slides, In the
Slides pane click and hold a
slide with the left mouse button,
then drag and drop it in the
desired destination.

Selecting a different slide layout

10 Presentation with MS PowerPoint

Step 3: Inserting Pictures

Text and pictures are the most helpful objects for transmitting information via slides.
Almost every slide in an ordinary presentation has text. However, using only plain
text without any other objects would be boring.

Insert related pictures in the slides. You can use the same pictures as in the
example, or find new pictures.

After inserting the pictures.

There are several ways to insert an image into a slide: You can directly click the
Insert Picture from File icon on the current slide or use the Insert -> Picture button.

Inserting a picture from the Insert ribbon. Inserting a picture from a placeholder.

Chapter 1 / The Moon 11

You can use the Save button Step 4: Saving the Presentation
from Quick Access Toolbar
Save your presentation using the name moon.pptx.
or
Press Ctrl+S keys on the PowerPoint uses the .pptx file format by default. PowerPoint offers a variety of
keyboard. formats for different purposes. You can use the File -> Save As and choose the
appropriate format for your presentation. The .ppsx (abbreviation for PowerPoint
Show) extension is used to run the presentation automatically as a slide show.

Step 5: Running the Presentation

Start the slide show and check your presentation.
Use an appropriate Slide Show tab button to start the show.

You can use different Slide show starting buttons.
Presentation Views to edit, print, F5 starts the slide show from the beginning, whereas Shift+F5 starts the presentation
and deliver your presentation. from the current slide.
PowerPoint 2010 provides
normal, slide sorter, notes page, To move to next slide; click mouse left button or press Spacebar, Enter,
and reading views. You can find Right arrow or Down arrow key.
them on the View tab, in the To move to the previous slide; press Backspace key, or Left arrow key, or Up
Presentations Views group or arrow key.
on right part of the Status bar. To exit from the show; press Esc key.
You can right click on the slide and jump to any slide that you want while viewing
You can protect your a presentation.
presentation from opening or
modifying with passwords. File Going to a Slide
® Info ® Protect Presentation.

12 Presentation with MS PowerPoint

Sometimes you may need to show not whole presentation but some slides. You
need to create a Custom Show.

On the Slide Show tab, in the Start Slide Show group, click the Custom Slide
Show and select Custom Shows.

Click New, and select the slides that you want to show.

Creating a custom show.

You can select your custom show
from the Custom Slide Show menu
to run it.

Your new custom show. Selecting slides to the custom show

PROJECT The Last Book I Have Read

Create a presentation about the last book you have read. Give some information
about the book such as name, author, type (fiction, story, novel and more), main
topic, publisher, its date, size and the language.

Create a new blank presentation, and add slides

Type titles, and insert pictures

Save your presentation in the type of PowerPoint Show

Run your presentation

Create a custom show, and run your presentation through the custom show.

Chapter 1 / The Moon 13

Test Questions 6. What is this icon used for?
a. Insert clip art
1. What is a page in a presentation called? b. Insert picture from file
a. Outline c. Insert media clip
b. Slide d. Insert SmartArt graphic
c. Placeholder e. Insert photo album
d. Layout
e. Notes 7. What is the file extension ppsx?
a. PowerPoint Presentation
2. What is the name of the File tab in PowerPoint b. PowerPoint Template
2010? c. PowerPoint Show
a. Backstage d. PowerPoint Picture Presentation
b. Office e. PowerPoint XML Presentation
c. Ribbon
d. Home 8. Which key is NOT used to move to the next
e. Quick Access Toolbar slide in the slide show view?
a. Spacebar
3. A small toolbar from which you can select b. Enter
commonly used commands is called the: c. Right arrow
a. Ribbon d. Down arrow
b. Backstage e. Backspace
c. Quick Access Toolbar
d. Status Bar 9. Which tab is used to run the presentation?
e. Quick Launch a. Slide Show
b. Review
4. Which one is NOT a presentation view? c. View
a. Normal d. Animations
b. Slide Sorter e. Transitions
c. Reading View
d. Slide Master 10. Which key is used to start the presentation from
e. Notes Page the current slide?
a. Ctrl+F5
5. Which keys are used to insert a new slide? b. Alt+F5
a. Ctrl+M c. Alt+Shift+F5
b. Ctrl+N d. Shift+F5
c. Ctrl+S e. F5
d. Ctrl+A
e. Ctlr+K

14 Presentation with MS PowerPoint



The difference between animals and humans is that animals change themselves
for the environment, but humans change the environment for themselves.’

Ayn Rand
The earth is the home of plants, animals, and humans. Humans are the last to
have joined the family. Unfortunately, many of the members of this family have
already become extinct, and more species are becoming extinct. Some of them
are extinct because of unsuitable environment conditions, but most of them have
gone extinct because of humans.
We are going to prepare a presentation about the extinct animals in this chapter.
We will introduce each animal in two slides. The first slide will include the animal
name and a picture of the animal; the second slide will introduce some information
about the animal and show a picture with a different layout.

Step 1: Selecting a Theme

Create a new presentation with a theme.
Click File, New and then Themes.
Select the theme Apex, and click Create.

Selecting a theme for a new presentation.

A theme is a group of design settings that include color settings, font choices,
object effect settings, and a background graphic. You can change the theme for
your presentation from the Design tab at any time.

16 Presentation with MS PowerPoint

Step 2: Setting the Slide Masters

Open the master slides (View ® Slide Master) and customize those that you
are going to use: remove the rest.

Slide Masters of the Presentation

The slide master is an element of the design template that stores information about
the template, including font styles, placeholder sizes and positions, background
design, and color schemes. Slide masters are also useful to insert common elements
on every slide, such as a common footer, slide number, logo, or pictures.

A slide master is added to your presentation when you apply a design template.
Use slide masters to save time and maintain consistency in your presentation. We
use three different slide masters in the presentation: Title Slide, Picture with Caption

and Title and Content layouts. Title slide layout is for the presentation title, picture

with caption layout is for the title of each animal, and title and content layout is to
give information for each animal.

Title Slide Settings

The master slide of the title has only two text boxes. They are located in the upper
half of the slide so that, we can add an image to the bottom half of the slide.

Chapter 2 / Extinct Animals 17

The slide master of title slide

Subtitle Slide Settings

The master slide of the subtitle contains a title text, a picture placeholder, and an
iconic mammoth image.

The slide master of the subtitle

18 Presentation with MS PowerPoint

Making the Iconic Mammoth Image

Insert the mammoth picture and resize it.

The original picture Background removal buttons After removing the background

Remove the background of the picture. Select the picture and click the
Format ® Remove Background button to access the removal buttons.

Apply a visual effect (Format ® Picture Effects) to the picture, such as a shadow,
glow, or reflection. We applied a glow effect.

After applying a glow effect

Insert a text box (Insert ® Text Box). Type and format the text “Extinct Animals”
Put the text box on the mammoth picture. You may need to send to back or
bring to front the images to arrange them (Right click the object, and select
Bring to Front or Send to Back).

Chapter 2 / Extinct Animals 19

The text box The final iconic mammoth image

Informative Slide Settings

The information slide will contain a title, a horizontal line under the title, some
information about the animal, a picture of the animal, and the same iconic mammoth
image with the subtitle slide.

Copy the iconic mammoth image from the subtitle master slide.

Leave a blank area on the right part of the slide to insert a picture.

Insert the horizontal line from Insert ® Shape, and then format it.

The slide master of the information slide

20 Presentation with MS PowerPoint

Step 3: The Title Slide

C lose the master view if you are still in master view.

T ype the title text and subtitle text as in the figure. Do not change the format of the text.
The master slide’s formatting and layout settings will be automatically applied.

A dd the disappearing mammoth pictures to the slide.

The title slide

Making Disappearing Mammoth Pictures

Insert the mammoth image and resize it.
Remove the background and apply a visual effect (or you can directly copy the
pre-made image from the master slide).

The original picture After removing background and
applying a visual effect

Chapter 2 / Extinct Animals 21

Make two copies of the image and line them up together. Select three of the
images and put them next to each other (Shift + mouse click).

After duplicating the picture twice
Select the pictures and use alignment options to place objects in a precise
location (Format ® Align).

Decrease the contrast of the second and third mammoths to give them seem
to disappear (right-click the picture and Format Picture ® Picture Corrections
® Contrast).

The final pictures
Group the pictures (Format ® Group) and align them horizontally to the center
of the slide and arrange the vertical position manually.

Aligning the image to the center

22 Presentation with MS PowerPoint

Step 4: Adding Two Slides for Each Animal

Add two slides for each animal.
Select the picture with caption layout for the first slide and title and content
layout for the second slide.

Two blank slides with “picture with caption” and “title and content” layouts

The Subtitle Slide

T ype the name of the animal “Caspian Tiger” as the title and insert a picture.
C hoose a style for the picture from the Format tab.
The white frame with snip diagonal corners effect has been used in the sample
presentation.

Subtitle slide for the Caspian tiger

The Informative Slide

Type the name of the animal “Caspian Tiger” as title.
Type the relative text into the text place holder.

Chapter 2 / Extinct Animals 23

Insert a picture to the right of the text. Arrange the size and
position of the picture and apply a visual effect to the picture.
A reflected rounded corners effect was applied to the picture in the sample
presentation.
Use gridlines (View -> Gridlines) to place the picture to in precise location.

The informative slide for the Caspian tiger
Insert the slides for the remaining animals:

Dodo, Quagga, Tasmania Wolf, Toolache Wallaby, Chinese River Dolphin, and
Schomburgk’s Deer.

Slides for Dodo

24 Presentation with MS PowerPoint

The slide sorter view of the slides

Step 5: The Last Slide, SmartArt

The purpose of the last slide is to increase the audience’s sensitivity to the
endangered and extinct animals.

Type a list of sentences to make the audience aware of
the endangered animals.
Create a SmartArt graphics for visual representation of
your information
(Insert ® SmartArt).
A Vertical Curved List has been used in the sample
presentation.

The last slide of the presentation using a SmartArt graphic

SmartArt graphics range from graphical lists and process diagrams to more complex
graphics, such as Venn diagrams and organizational charts.

Chapter 2 / Extinct Animals 25

PROJECT Endemic Species of My Country

Prepare a presentation to introduce the endemic species of your country. It can be animals or a plants.
Create a new presentation with a theme
Modify slide masters for Title Slide, Picture with Caption and Title and Content layouts
Create a logo for your presentation

Design the Title Slide by adjusting the picture format

Provide information about each endemic species, such as history, characteristics, and breed standards, and
add pictures

Add a SmartArt for visual representation of your information

26 Presentation with MS PowerPoint

Test Questions 4.

1. A group of design settings that include color How can you change the contrast of the picture
settings, font choices, object effect settings, as in the example?
and a background graphic is a. Corrections button
a. A layout b. Remove Background button
b. A placeholder c. Color button
c. A transition d. Artistic Effects button
d. An animation e. Reset Picture button
e. A theme
5.
2. ... are useful to insert common elements on
every slide.
a. Tables
b. Hyperlinks
c. Actions
d. The Slide Masters
e. Transitions

3. What is applied to the first picture to get the
second view?
Which button is used to remove the background a. Picture Border
from the picture? b. Picture Layout
a. Corrections button c. Picture Color
b. Remove Background button d. Picture Align
c. Color button e. Picture Effects
d. Artistic Effects button
e. Reset Picture button

Chapter 2 / Extinct Animals 27

Test Questions 8. When you put the circle over the arrow, the
arrow stays under the circle. How can you put
6. How do you align the objects to get the second the circle under the arrow shape while the circle
view? is selected?
a. Align Middle
b. Align Top a. Send to Back
c. Align Center
d. Distribute Vertically b. Bring forward
e. Distribute Horizontally
c. Bring to Front

d. Group

e. Align

7. 9. What helps you place the picture in a precise
location?
What happens if you apply Align Top to the a. Animation Pane
selected shapes? b. Gridlines
a. b. c. Comments
d. Themes
e. Notes

c. d. 10. What is the best way to visually communicate
e. f. information?
a. Screenshot
b. Shapes
c. WordArt
d. SmartArt graphics
e. Tables

28 Presentation with MS PowerPoint



“He, who has health, has hope, and he, who has hope, has everything.”

Arabian Proverb

For some things, we understand their value only after we lose them, such as free
time, youth, riches, and health. In particular, health is not valued until we are sick.
We can preserve our health with a healthy life-style. A healthy life style results in
a healthy mind, body, and spirit. A healthy lifestyle requires eating healthy foods,
exercising regularly, sleeping right, and managing stress efficiently.

Healthy eating is not just what you eat, but how you eat. Eating a variety of foods
will give you the nutrients you need to maintain your health, feel good, and have
energy. These nutrients include protein, carbohydrates, fat, water, vitamins, and
minerals. Your food choices can reduce your risk of illnesses such as heart disease,
cancer, and diabetes as well as ward off depression. 

We should take as much as energy we need - not more and not less. The calorie is
a measurement unit that shows the energy of food. Today, most nutritional calorie
values and how many calories a person should consume in a day are well known.

In this chapter, we are going to prepare a presentation about the calorie, caloric
values of some foods, and number of calories we need.

Step 1: Selecting a Theme and Customizing
Master Slides

The presentation consists of two parts; the first part is an introduction to the calorie
and the second part is about calories in certain foods. The first part has four different
slide layouts: title slide, section header, title and content, table, and chart. The
second part has three types of slide layouts; title slide, section header, and title
and content.

Since the presentation is about healthy eating and calories, pictures of green and
red apples were used for decorative and consistency design purposes. The color
green and green apples are dominant in the first part; the color red and red apples
are dominant in the second part of the presentation.

Create a new presentation and apply the theme Equity.
Change the background style of the theme.

Applying a theme

30 Presentation with MS PowerPoint

Background Style

You can change the background style of a theme in PowerPoint for a more personal
look. Making any change in the slide master of the theme is automatically reflected
in all the slides in the presentation. If you want to apply different background styles
for different slides in your presentation; you should change the background style
of the corresponding slide layouts in the Master View.

Selecting a background style

Turn on the slide numbers (Insert ® Slide Number).

Slide Numbers Turning on the slide numbers

Slide numbers can be very useful for audience members’
reference. Inserting numbers on slides enables audience
members to locate the specific slides you are referencing
regardless of whether they are looking at a Handout page
printed with several slides to a page or a Notes page.
Similarly, if an audience member wants to ask a question
about a slide and there are multiple slides with similar titles,
slide numbers make it easier to address a specific slide.

PowerPoint Slide numbers are included on Notes and
Handout pages by default, but they are not turned on for
slides by default. Use Insert ® Slide Number option to turn
on the slide numbers.

Whenever you create a new presentation, PowerPoint
numbers is set as default. If you need to modify the default
slide numbering mechanism of PowerPoint, use the Design
® Page Setup option.

Chapter 3 / Calories 31

Changing the starting slide number

Audiences usually like to know the current slide number as well as the total number
of the slides. ‘<#>’ adds the current slide number. For example adding a text
box to the Slide Master and typing ‘slide <#> of x’ or simply ‘<#>/x’ where x
equals the total number of slides in your presentation will display both the current
slide number and total number of slides; ‘slide 3 of 15’ or ‘3/15’. You can also
show the remaining number of slides using an alternative method by subtracting
the current slide number from the total number of the slides.

Title Slide Layout

Title slide layout of the first part Title slide layout of the second part

This presentation includes two parts, and each part has a title slide. We use a
similar layout but different pictures and colors for the title slides. The first title slide
has green apples and a green rectangular background for the text; the second title
slide has red apples and a red rectangular background for the text.

Open the presentation in Master View (View ® Slide Master) and design the
title slide masters.

32 Presentation with MS PowerPoint

Use two text place holders for the title text of the first section. Select the text Cropping a picture
placeholders and format the text as in the pictures. Use Home ® Format and
Home ® Paragraph buttons for formatting the text.
Although the exceeding parts of the picture will not appear during the presentation,
you may need to remove some unwanted parts of the picture (Format ® Crop).

It is a good practice to use the Format -> Compress Pictures option to reduce
the size of the pictures. Reducing the size of the pictures in the presentation may
considerably reduce the total size of the presentation.

Compressing pictures

Section Header Slide Layout

Section header layout of the first part Section header layout of the second part

Both section headers contain a title text and a picture as content and a horizontal
bar between the title and picture as decoration. The decorative horizontal bar is
similar to the one in the title bar in terms of style and color. The page number
and the single apple picture have been used in the rest of the slides to show the
current slide number as well as provide unity and consistency between the slides.

Chapter 3 / Calories 33

Layout of the content slides Add title text place holders and picture place holders, draw the horizontal bars,
and insert the apple pictures into the master slides of the section headers.

Content Slide Layout

Only the first part of the presentation contains content slides. These
slides are used to present some brief information about calories and
a related picture. The information text is designed as a bulleted list.

Design the content slide master as shown in the picture. Use
alignment tools (Format ® Align) to arrange the layout of the text
and picture placeholders. You can use a shape outline (Format ®
Shape Outline) for the picture placeholder so that all the pictures in
the slides have the same outline.

Using Bulleted and Numbered Lists

Plain text cannot be used everywhere: To be more comprehensive and better
organized, bullets and numbed lists are used. Bullets and numbering tools will
help you create lists.

Table Slide Layout

A table is a set of data arranged in rows and columns. The table slides are used
in both parts of the presentation. These slides contain a title (a text placeholder),
a table (table placeholder) and a Web link (text placeholder) that refers the source
of the information in the tables.

Create and design the table slides masters as shown in the picture.

Table slide layout of the first part. Table slide layout of the second part.

34 Presentation with MS PowerPoint

Chart Slide Layout

A chart is a graphical representation of data. Charts are very useful to
facilitate the understanding of large quantities of data and the relationships
between parts of the data. They can be read more quickly than the raw
data from which they are produced. You will use a chart slide only in
the first part of the presentation to visualize the data in the daily calorie
requirements table. The chart slide contains a title (text placeholder) and
a chart (chart placeholder).

Design the chart slide master as shown in the picture.

Layout of the content slides

Step 2: Providing Data for the Slides

Once the slide masters have been prepared, the rest of the work simply involves
deriving the slides from the slide masters and typing the titles, including informative
text, and inserting pictures. Close the master view if you are still there (Slide Master
® Close Master View) and create the slides and fill the placeholders in the slides
as described in the following steps.

Title Slide of the First Part

The title slide of the first part 35

You have only one slide in your presentation right now. This slide will be the title slide
of the first section. We have already made all the placement and formatting settings
in the slide master. Click the text place holders and type the titles: “CALORIES”
and “The Dollars of Nutrition.”

Chapter 3 / Calories

The First Section of the First Part: What is a Calorie?

This section has two slides: one is the section header and one is a content slide.
We give some information about the calories in this section.

The First Section of the First Part
C reate two slides: one with the Section Header layout (Home ® New Slide
® Section Header) and one with the Title and Content layout (Home ® New
Slide ® Title and Content).
Click the title placeholder of the section header slide and type the text “What
is a Calorie?”

Click the icon in the picture placeholder and choose a suitable
picture to insert into the slide. Resize the picture if necessary
and apply some effects, such as shadows, glows, reflections,
soft edges, bevels, and three-dimensional (3-D) rotations,
to the picture for an appealing view.
Click the title of the content slide and type the text “What is
a Calorie (Continued)?”
Click the informative text place holder and
type the following text as a bulleted list:
“A calorie (c) is a measure of energy, the capacity to do work.
The amount of energy required to raise the temperature of
1 gram of water by 1 degree Celsius. The nutritional Calorie
(C) is equal to 1000 standard calories.”
Click the icon in the picture place holder and insert a picture.

Creating a new slide from a slide master

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The Second Section of the First Part: How Many Calories?

The second section of the first part has five slides: the section header slide, two
content slides, one table slide, and a chart slide.

Add a new Section Header Slide and type the text “How Many Calories?” as
a title.
Insert an appropriate picture and apply some effects to the picture
as in the sample slide.
Add two Title and Content slides and type “How Many Calories
(continued)?” as a title for both slides.
Type the text “Your body needs energy for maintenance, growth,
and physical activities. The number of calories you need depends
on your height and weight, age, body size, physical condition, and
physical activity“ as a bulleted list on the first slide.

The header of the second section of the first part.

On the second slide, type the text “Rule of thumb: For males: Body weight x
12. For females: Body weight x 11. A person needing 1400 calories can obtain
them by eating: carbohydrates: 188 grams (55%) proteins: 51 grams (15%)
fats: 45 grams (30%) “ as a bulleted list.
Use bulleted lists for both slides, as in the sample slides in the picture. Use the
Increase List Level button (or Tab key) to increase the indentation of the sub list.

The content slides of the second section of the first part.

Chapter 3 / Calories 37

Create a Table Slide and type the text “Daily Calorie Requirements” as the slide
title.
Click the table icon on the slide to add a table. Create a table with three columns
and eight rows. This table shows the calorie needs of average people in different
age groups. Use the same values in the sample table.

Format the table as in the picture.
Click the text box under the table and type the source of the
information: http://www.lunchtaker.com/blog/2009/12/how-
many-calories-do-you-need/ .

The table slide of the second section of the first part.

Using Tables

Presenting data with the help of a table is a very good way to organize little bits of
data into a meaningful picture. It is easy to find and observe data fields by following
rows and columns, especially if they are created with different colors. In addition,
addressing cells like “Third Row, Fifth Column” makes the table more practical
and easier to use.

Header Row
A Row
A Cell

A Column
Table

Create a Chart Slide and type the text “Daily Calorie Requirements (Continued)”
as the title.
Add a chart to the slide.

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Using Charts Click (Insert -> Chart) to add a
new chart into a slide. You can
Charts are used to visualize numbers and make your presentations more interesting link an Excel chart to your slide
and informative. You can make comparisons between similar fields using charts, or copy the chart in Excel and
making the information more easily absorbed and understood as it is easier to paste it into PowerPoint.
absorb pictures than numbers or words.

Click the chart icon and select a chart type.

As soon as you select a chart type, Microsoft Excel opens a table as a data
source for the chart. Organize the table as in the picture and close Microsoft
Excel.

Selecting a chart type Chart data source

Change the appearance of the chart as in the sample presentation.

To format a chart, you can right-click on the part of the chart (chart
area, plot area, data series, and axis) that you want to format and
select the format option from the menu or select the chart and use
the Design, Layout, and Format menus of the Chart Tools.

Formatting the data series of the chart

Chapter 3 / Calories 39

The chart slide of the second section of the first part

The Third Section of the First Part: Calories in Foods

The third section of the first part has three slides: the section header slide and
two content slides.

A dd a new Section Header Slide and type the text “Calories
in Foods” as a title.
Insert an appropriate picture and apply some effects to the
picture as in the sample slide.
A dd two Title and Content slides and type “Calories in Foods
(continued)” as the title for both slides.

The header of the third section of the first part

T ype the text “Most foods are mixtures of water, protein, carbohydrates, fat,
vitamins, minerals, and enzymes. The number of calories in a food depends on
how much of each of these is present.” Make it a bulleted list on the first slide.
O n the second slide, type the text “Carbohydrates: 4 calories per gram: Bread,
cereals, sugars, etc. Proteins: 4 calories per gram: Meat, fish, eggs, Fats: 9
calories per gram: Fats, oils, etc. Alcohol: 7calories per gram. Water, vitamins,
minerals, and enzymes have practically no calories.” Make it a bulleted.

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The Content Slides of the Third Section of the First Part

Title Slide of the Second Part

Add a new slide with the layout of the second section header and type the text
“CALORIE TABLES.”

Title slide of the second part

The second part of the presentation consists of four tables slides. The tables
list the calories of popular food in four categories: breads, fruits, vegetables,
and meat and fish.

Add four new table slides to the second section and type the titles, create the
tables, enter the food names and calories into the tables, and type the source of
the information given in the tables. Use the same information as in the sample
presentation.

Change the appearance of tables as in the sample presentation.

Chapter 3 / Calories 41

The Breads and Fruits Tables of the Second Part

The vegetables, meat and fish tables of the second part

Step 3: Proofing Text

Checking Your Spelling

PowerPoint comes with a powerful spelling program that can check your work
to minimize the number of embarrassing unwanted spelling mistakes. MS Office
programs like Word, Excel, and Publisher all use the same spell checker.

When PowerPoint marks a word as misspelled, it will be shown with a red underline,
which means that the word is not in its dictionary. Many words like proper names
or technical terms might not exist in the dictionary.

You can right-click the misspelled word and select a suggestion or if your word is
correct you can add it to the dictionary.

Selecting the correct word. AutoCorrect

PowerPoint can automatically correct certain common misspellings and formatting
errors as you type. You can add a word to the AutoCorrect list.

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Right click the word and select Spelling.
Click the AutoCorrect button.
You can click the Options button to see Proofing Options.

The Spelling Window

You can uncheck the Check spelling as you type check box if you do not want
PowerPoint to check for spelling errors automatically. If you have turned off the
automatic spell check, you can still run a check by opening the Review tab and
clicking the Spelling command.
You can change how PowerPoint corrects and formats text as you type using
AutoCorrect options.

The Proofing Options The Auto Correct Options

Chapter 3 / Calories 43

PROJECT-1 My Favorite Foods

Make a presentation to introduce your
favorite foods to your friends. List the amount
of fat, protein, and energy of the foods in a
table and show these amounts with a chart.

PROJECT-2 Vitamins

Make a presentation to emphasize the
importance of vitamins for our health,
describing the vitamin types and food
sources of vitamins. Use tables and charts to
visually depict the data you present.

44 Presentation with MS PowerPoint

Test Questions 6. Which of the following steps is used to add
slide numbers?
1. Which of the following is not a type of “Slide a. Insert > Text > Slide number
Layout”? b. Design > Page Setup > Slide number
a. Title Slide c. View > Show > Slide number
b. Process Slide d. Home > Editing > Slide number
c. Section Header e. Slide Show > Setup > Slide number
d. Two Content
e. Title and Content 7. A chart’s style can be set under the category of…
a. Chart tool > Layout > Chart Styles
2. Which is not one of the Autocorrect options? b. Chart tool > Format > Chart Styles
a. Correct two initial capitals “INitial” c. Chart tool > Design > Chart Styles
b. Change the language of keyboard automatically d. Insert > Chart > Chart Styles
c. Capitalize first letter of sentences e. Design > Chart > Chart Styles
d. Capitalize names of days
e. Correct accidental use of “CAPS LOCK” 8. Which of the following settings cannot be done
in the Master Slide?
3. …. is not one of the chart types. a. Changing the font size and type
a. Pyramid b. Inserting a hyperlink
b. Column c. Changing the alignment of text in a textbox
c. Line d. Changing the background color of a layout
d. Pie e. Adding a shape and editing it
e. Bar
9. When creating a chart, which of the following
4. Slide Master…. can be found in the Design Category of Chart
a. option is under “Review Category” Tools?
b. helps to control slide show a. Legend visible/invisible
c. can be edited but slides will not be affected b. Insert Picture
d. helps users create slides faster and in a c. Shape Fill color
consistent and tidy manner. d. Send Backward
e. allows users to change the name of the layouts e. Change chart type

5. While editing a Slide Master, which one of the 10. Which of the following tools is not located in
following cannot be inserted as a placeholder? the Design Category of Table tools?
a. Content a. Drawing Border
b. Text b. Shadow Effect
c. Picture c. Text Outline Color
d. Chart d. Insert Row Below
e. WordArt e. All Borders

Chapter 3 / Calories 45

Notes
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We’re all going on a summer holiday
no more working for a week or two.
Fun and laughter on our summer holiday,
no more worries for me or you,
for a week or two.

We’re going where the sun shines brightly
we’re going where the sea is blue.
we’ve all seen it on the movies,
now let’s see if it’s true.

Everybody has a summer holiday

doin’ things they always wanted to

So we’re going on a summer holiday,

to make our dreams come true

for me and you.

for me and you. Cliff Richard


Assume that you went on a holiday last year with your classmates and class teacher
in Antalya, the rising star of the Mediterranean in Turkey. The holiday was full of
adventures, culture, nature, and sports.

In this chapter you are going to make a presentation about this holiday.

Step 1: Creating a Presentation from a Template

Templates are a great way to save time and create consistent documents. You
can choose a template that already has the look that you want with placeholders
that you can change to meet your needs. The correct template can help you create
attractive presentations more quickly and more easily.

Click New in the File tab.

You can choose a template on your local hard disk or on the Office.com site.
Templates are arranged in categories.

Click a category to see the templates it contains (Sample templates), select
the template that you want (Classic Photo Album), and then click the Create or
Download button.

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Selecting a template Custom Templates: You can
A complete presentation is created and opened with many slides. create your own templates and
store, reuse, and share them with
others:

• Prepare your presentation

• S ave it by selecting PowerPoint
template type (*.potx).

Classic photo album template

Now you can apply a theme to change the colors, fonts, and backgrounds of the
presentation

Changing the theme

Chapter 4 / A Summer Holiday 49

Choose a theme in the Themes group on
the Design tab (Flow theme).

If you want to have different slide designs,
you can modify the layouts of the slides in
the slide master.

In the slide master, modify the layouts that
you want to use in the presentation.

Layouts in the slide master

You can change the background color of the page and apply a
WordArt style for titles to create an appealing appearance.

R ight click on the page, select Format Background and make
the changes you want.

Formatting the background with a gradient fill

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