Office MSPowerPoint 2010

Select the title and choose a style in the WordArt Styles group on the Format tab.

Selecting a WordArt style Preview of the presentation

Step 2: Adding and Modifying Pictures Changing a picture

Since a photo album is the template, placeholders are designed and placed as
in a photo album.

To change the picture:

Select the picture and click the Change Picture button in the Adjust group in
the Format tab.

Browse for a picture that you want and click Insert.

The replaced picture preserves the formatting and size of the current picture.

When you want to insert a picture, you should know the following information.

Format: The picture file format should be supported. File extensions such as
jpg, bmp and gif are supported whereas file extensions such as psd and cdr
are not.

Size: PowerPoint automatically resizes the picture.

Dimension: If the ratio of a picture is different from the destination placeholder,
inserting may not occur properly as a result of cropping and resizing.

Chapter 4 / A Summer Holiday 51

You can improve the brightness, contrast, and sharpness of the
picture to create a better view.

Select the picture you want to improve.

Click Corrections in the Adjust group on the Format tab and
select the option that you want.

A picture with different effects

Compress Pictures: This You can give an overall visual style to a picture.
compresses the images in the Select the picture to which you want to apply a style.
presentation to reduce its size. Hover over a picture style to display a live preview of the style in the slide.

Reset Picture: This discards all Picture styles
of the formatting changes you
made to the picture. Select the desired style.
You see the picture with the applied style.

52 Presentation with MS PowerPoint

You can refine the picture using Picture Effects in the Picture Styles group.

Selecting a picture effect Applying the reflection effect

Step 3: Adding a SmartArt Graphic

A SmartArt graphic is a visual representation of your information and ideas.
Illustrations can really enhance your presentation and you can create designer-
quality illustrations with only a few clicks of your mouse in SmartArt graphics. 

There are many SmartArt graphic types in PowerPoint 2010. Each type of SmartArt
graphic contains several different layouts, and you should choose the right one
that best illustrates your message.

Before you create your SmartArt graphic, visualize what type and layout are best
for displaying your data. What do you want to convey with your SmartArt graphic?
You can try many of them since you can quickly and easily switch layouts.

For example, you can choose List to show non-sequential information, Hierarchy
to show a decision tree or create an organizational chart, Relationship to illustrate
connections, or Picture for drawing a family tree.

Chapter 4 / A Summer Holiday 53

C lick SmartArt in the Illustrations group on
the Insert tab.

Choose a type and then the layout, Vertical
Chevron List.

Choosing a SmartArt graphic

Type your text in the Text pane.

Choose a style in the SmartArt Styles group on the Design tab to apply a style
to the list.

Adding SmartArt items Changing SmartArt styles

C lick Change Colors in the SmartArt Styles group and
choose a color variation to apply to the SmartArt graphic,
Colorful Range – Accent Colors 4 to 5.

Applying different color sets

54 Presentation with MS PowerPoint

Change the visual style for the text in the WordArt Styles group on the Format
tab.

Changing the WordArt style View of the SmartArt graphic on slide

Step 4: Adding a Slide Transition

Your presentations in Microsoft PowerPoint 2010 can be more eye-catching and
professional if you use transitions between slides. Slide transitions are motion
effects that occur in the Slide Show view as you move from one slide to the next.
Many transitions are available; each one allows you to control the speed, add
sound, and even customize the properties of the transition effects.

Applying a Transition to a Slide

Select the slide thumbnail in the Slide pane to which you want to apply a
transition.

Click the slide transition effect that you want in the Transition To This Slide group
on the Transitions tab

Transition effects Thumbnail slide view

Chapter 4 / A Summer Holiday 55

Previewing a Transition

Click the Preview command on the Transitions tab.
You can also preview the slide by clicking the Play Animations icon. The icon
appears on the Slides tab in the left pane beside any slide that includes a transition.

Thumbnail slide view

Timing a Transition

After applying a transition, you can specify the length of the transition.
Set a value for Duration in the Timing group on the Transitions tab.

Timing set
You may also want to hear a sound during the transition between the previous
slide and the current slide.

Click the drop-down menu for Sound in the Timing group on the Transitions
tab.
Choose a sound.
As you hover over each sound, you hear the sound and see a live preview of the
transition.
If you want to apply the same slide transition to all the slides, click Apply to All in
the Timing group on the Transitions tab. Be careful with this command because it
applies the settings in the Timing group to all slides.

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Advancing Slides

When you preview your presentation, you can advance to the next slide by clicking
your mouse (or pressing Enter on your keyboard). You may want to set your
presentation to advance on its own instead, displaying each slide for a specific
amount of time.

Uncheck the box next to On Mouse Click in the Timing group on the Transitions tab.

In the After field, enter the amount of time you want to display the slide.

Step 5: Adding Sounds

You can insert an audio clip from a file or record with a microphone.

Click the slide to which you want to add an audio clip

Click the Audio button in the Media group on the Insert tab and select Audio
from File.

Find the sound file that you want to add.

When you insert an audio clip on a slide, the icon appears to represent the Adding an audio clip
audio file.

You can preview the audio clip by clicking the Play button below the icon.

Click Play button in the Preview group on the Playback tab to hear the sound.

Setting the Playback Options for the Audio Clip

Playing audio

Audio settings Audio start options

Click Volume in the Audio Options group on the Playback tab and select a
volume level.

Select Play across slides from the drop-down menu near the Start in the Audio
Options group on the Playback tab to play an audio clip as you click through
the slides in your presentation.
You can select Automatically to start the audio clip automatically when you show
the slide, or On Click to manually start the audio clip when you click it on the slide.

Select the Hide During Show option to hide the audio icon and its player during
the slide show.

Select the Loop until Stopped option to play the audio clip continuously until
you stop it.

Chapter 4 / A Summer Holiday 57

Trimming an Audio Clip

Select the audio clip icon on the slide.
Click the Trim Audio button in the Editing group on the Playback tab.
The Trim Audio dialog box opens.
Specify the start and end times.

Trimming audio button Trimming audio

Step 6: Printing a Presentation

Although a slide show is the most common way of delivering a presentation,
sometimes you may need to print speaker notes or hand-outs for the audience.

O pen the presentation to be printed.

Click the File tab, and then Print.

B e sure that the correct printer is selected.

S elect the print range. You can choose
all slides, just the current slide, or specific
slides.

Printing

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Print All Slides: This prints the
entire presentation

Print Selection: This only prints
the selected slides

Print Current Slide: This only
prints the slide that is currently
displayed

Custom Range: Enter specific
slides by number. Enter a list
of individual slides, a range, or
both. Use commas to separate
the numbers and no spaces
(e.g., 1, 3, 5-12).

Full Page Slides: This print one
slide on a full page

Print range Printing options

In Copies, specify how many copies to print.
Specify the print layout.

Notes Pages: This prints the
slides with notes

Outline: This prints an outline
of all slides, which is made up
of the titles and main text from
each slide. 

Handouts: This prints one or
multiple slides per page. Under
Handouts, click the number of
slides you want per page.

Printing with notes Printing outlines

Chapter 4 / A Summer Holiday 59

Frame Slides: You can print a
thin border around your slides

Scale to Fit Paper: You can print
your slides on the paper that you
selected for your printer

High Quality: You can increase
resolution, blend transparent
graphics, and print soft shadows
in your print job

Collated: 1,2,3 1,2,3 1,2,3 Print layout view (6 in one)
Uncollated: 1,1,1 2,2,2 3,3,3
In Collated, choose whether you want your slides to print collated or not. If you
print more than one set, each set can be printed and sorted.

Color: This option prints in color Collated options
to a color printer. Choose whether your slides will be printed in color, grayscale, or black and
white.
Grayscale: This option prints
images that contain variations Color options
of gray tones between black Click the Print button.
and white. Background fills are
printed as white, so that the text
will be more legible.

Pure Black and White: This
option prints the handout without
any gray fills.

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PROJECT Your Holiday

Create a presentation about one of your holidays that you like best. First introduce the city where you had the
holiday. Then tell what you did each, how you spent your time, and more.

Create a new presentation by selecting a photo album template.

Apply a theme and modify titles and backgrounds.


Add pictures, improve their format (brightness, contrast, sharpness),
and apply styles.

Add SmartArt graphics.

Add transitions to the slides

Change the slides’ timing so that each slide appears for a specific amount
of time before moving to the next slide automatically.

Add music to the first slide and play it during the presentation .

Print your presentation by selecting 6 Slides Horizontal Handouts.

Chapter 4 / A Summer Holiday 61

Test Questions 4. Which button is used to change the contrast of
the picture?
1. What is the file extension for a PowerPoint 2010 a. b. c.
template?
a. potx d. e.
b. pptx
c. ppsx
d. thmx
e. tmpx

2. I. It changes to a different picture 5. Which effects are applied to the picture?
II. It preserves the formatting of the current picture a. Reflection, Shadow
III. It does not keep the size of the current picture b. Reflection, Soft Edges
c. Reflection, Perspective
What is correct about the Change Picture d. Reflection, Moderate
button? Frame
a. I e. Reflection, Glow
b. I and III
c. II and III 6. How can you remove all of the formatting
d. I and II changes from the picture?
e. I, II, and III a. Select None in the Picture Styles
b. Reset Picture
3. Which button is used to change the color of c. Compress Pictures
the picture? d. Remove Background
a. b. c. e. Artistic Effects

d. e.

62 Presentation with MS PowerPoint

Test Questions 9. When you add sound, what do you have to
select to continue the sound on the next slides?
7. Which one of the following is NOT a SmartArt a. Loop until Stopped
graphic type? b. Rewind after Playing
a. Stock c. Hide during show
b. List d. Play across slides
c. Cycle e. Fade Duration
d. Matrix
e. Pyramid

8. 10.

What does the small star indicate? What is this print layout?
a. Timings a. Notes Pages
b. Transitions b. Outline
c. Play Animations c. Handouts
d. Add Transitions d. Frame Slides
e. Add Notes e. Thumbnails

Chapter 4 / A Summer Holiday 63

Notes
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Traffic on roads may consist of pedestrians, vehicles, streetcars, ridden or herded
animals, and other conveyances, either singly or together. Traffic rules govern
interactions between vehicles and with pedestrians. They have been developed
over time to facilitate the orderly and timely flow of traffic. Drivers are expected to
avoid a collision with another vehicle and pedestrians, while traffic signs and traffic
lights must be obeyed. In many countries, the rules of the road are codified, setting
out the legal requirements as well as punishments for breaking them.
Vehicles often come into conflict with other vehicles and pedestrians because their
intended courses of travel intersect, thereby interfering with each other’s routes.
The general principle that establishes who has the right to go first is called “right
of way” or “priority.” It establishes who has the right to use the conflicting part of
the road and who has to wait until the other does so.
The higher the speed of a vehicle, the more difficult collision avoidance becomes
and the greater the damage if a collision does occur. Therefore, many countries
of the world limit the maximum speed allowed on their roads.
In this chapter you are going to create a presentation about traffic rules and signs.

Step 1: Creating the Presentation

Create a new presentation, and add
slides.
Apply a theme.
Insert text and pictures to the slides.
A pply transitions to the slides.

The first four slides of the presentation

66 Presentation with MS PowerPoint

Step 2: Drawing Shapes

Many ready-made shapes are available in PowerPoint. You can add one shape
to your slide or combine multiple shapes to make a drawing or a more complex
shape. Available shapes include lines, basic geometric shapes, arrows, equation
shapes, flowchart shapes, stars, banners, and callouts.

Once you have added one or more shapes, you can add text, bullets, numbering,
and styles to them.

You are going to learn how to draw the following traffic signs.

Drawing the ‘STOP’ Sign

Click Shapes in the Drawing group on the Home tab.
Choose the shape that you want, click anywhere on the slide, and then draw
the shape.

To create a perfect square or
circle (to maintain the aspect
ratio), press and hold the SHIFT
key while you draw.

Adding shapes Adding shapes

You can add text to the shape. Writing a text

Click the shape, and start typing your text. Chapter 5 / Traffic

Change font and increase font size. You can give a visual style to the shape
and to the text.

67

Click the shape that you want to apply a style.

To apply the style to the shape, choose a style in the Shape Styles group on
the Format tab.

Applying a style to a shape
To apply the style to the text, choose a style in the WordArt Styles group on the
Format tab.

You can change the shape of this drawing or convert it to a freeform shape.
Click the Edit Shape in the Insert Shapes group on the Format tab.

Hexagon shape with style

The edited hexagon Editing shapes

To change the shape, click Change Shape and then choose the shape that
you want.

To convert it to a freeform shape, select Edit Points and modify the points.

Drawing the ‘U-Turn Prohibited’ Sign

1. Draw the circle. Use the oval 2. Change the border weight. Click 3. Change the shape outline color to
shape, keeping the Shift key Shape Outline and then Weight in red.
pressed and setting No Fill for the Format menu.
Shape Fill.

68 Presentation with MS PowerPoint

4. Draw the line. 5. Change its color to red and make
the border weight thicker.

6. Group the circle and the line.
Select them using the Ctrl key.
Right-click, select Group and then
Group.

7. Draw the U-Turn Arrow from
Shapes.

8. Flip horizontally. 9. With help of yellow points, change
its shape a bit.

Chapter 5 / Traffic 69

10. Change the fill color to black 11. Place the U-Turn Arrow on the
circle group.

12. Send the U-Turn Arrow to the back. Right-click,
select Send to Back and Send Backward.

Drawing the ‘Signal Ahead’ Sign

1. Draw the circles. 2. Select and align them left in the Arrange 3. Change their colors and set no

group. border. Group them.

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4. Draw the circles. 5. Select and align them left in the Arrange 6. Change their colors and set no

group. border. Group them.

Drawing the ‘Divided Highway’ Sign

1. Select Curve and place 2. From bottom start clicking 3. Change the color and line style.
the mouse pointer on the where indicated in the figure.
desired place.

4. Copy it. 5. Flip horizontally. 6. Create a half oval. Use Flowchart:
Delay from Shapes and then
rotate it.

Chapter 5 / Traffic 71

More Traffic Signs

Parking Prohibited: The circle group can be copied from previous examples.
Increase the font size.

Slippery When Wet: The lines are made using the Curve tool. Do not forget
to group the car. The back part is made with the help of the Diamond shape.

Wrong Way: Use the Hexagon and Line tools. Change the line width in the
Line Style on the Format Shape.

Animate: To add a special Step 3: Adding Animations
visual or sound effect to text or
an object. For example, you can Animations make your presentation more dynamic and memorable and help to
have your text bullet points fly in emphasize points. The most common types of animation effects include entrances
from the left, one word at a time, and exits. You can also add sound to increase the intensity of your animation
or hear the sound of applause effects. However, do not let animation and sound take the focus away from what
when a picture is uncovered.. you are saying.
You can add animation to text or an object:

Select the text or object that you want to animate.

Selecting the object
Click an animation effect in the Animation group on the Animations tab.

Applying an animation

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Animations are divided into groups, such as Entrance, Emphasis, Exit, and Motion
paths. You can also draw your own path using Custom Path.

You can change how your object animates (From Left, From Right, In, Out and
more) using the Effect Options button.

Timing

You can specify the start, duration, or delay in timing for an animation on the
Animations tab.

Specify a value for the Duration.

Motion direction

Timing settings

Duration: Specify the length of the animation
Delay: Specify a value if you want to play the animation after a certain number
of seconds.
Reorder Animation: You can change the order of the animations using Move
Earlier and Move Later buttons.

You can specify how the animation starts to play. On Click: The animation begins
Click Start and choose your option from the drop-down menu. when you click the mouse.

Starting options With Previous: The animation
effect starts playing at the same
time as the previous effect plays.

After Previous: The animation
effect begins immediately after
the previous effect finishes
playing.

Chapter 5 / Traffic 73

Organizing Animations
Click the Animation Pane button in the Advanced Animation group on the
Animations tab.

The Animation Pane opens on the right side of the PowerPoint window.

Opening the Animation Pane

Add Animation can be used to Animation Pane
add multiple animation effects to
one object. In the list of animations, the following information is included for each object: the
Animation Painter is used to order number, the animation icon that represents the type of the animation effect,
copy the animation effect from the name of the object, and the duration of the effects.
one object to another.
When you rest your mouse pointer over the object on the Animation Pane, more
Click the Play button to test the information appears; for example, On Click shows how the animation starts to play
animations on the slide. while Fly In shows which animation effect will play.
You can change the order of the
animations using the Up and The following figure shows the last view of the slide. The numbers near the objects
Down buttons. indicate that the object has an animation.

The last view of the slide

Additional Effects

You have more effect, timing, and animation options. They vary depending on
which effect you have selected. For example, the car moves and stops with a
bounce effect.

74 Presentation with MS PowerPoint

Click the drop-down arrow next to the effect of the car picture on the Animation
Pane.
Or click the small arrow at the bottom right corner of the Animation group to
open the Effect Options.

Additional effect options
The Effect Options dialog box opens.

Selecting effect options

Effect options dialog box Smooth start/end: The animation
starts or ends smoothly.
Specify a value for the Bounce end option to stop the animation with bounce.
Bounce end: The animation
You can change the color or hide the object after the animation by using the After ends with bounce effect.
animation option.

After animation options Timing options

In the Timing tab, type a value for Repeat to repeat the effect however many
times you want.

Chapter 5 / Traffic 75

Check the Rewind when done playing box if you want the object to return to its
original position.
When you add an animation to the text, you can animate the text as one object or
at the paragraph level.

Select the text and choose an option from the Group text drop-down menu in
the Text Animation tab.

Text animation
The text animation is applied to the following text; the numbers near each line show
the order of the animations.

Animation order

Motion Paths

You can determine how your object moves on the page.
Select the object that you want to move in a custom path.

Click the More arrow button in the Animation group to see more effects.

Opening the animation types.

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Select the Custom Path in the Motion Paths group.

Motion paths
Click the path points where you want the object to move; double-click at the
end point.

The object moves along the path that you created.
You can edit the way that the object moves.

Right-click on the object and select Edit Points.

Motion path

Selecting the edit points
Change the locations of the points however you want.

Reediting the path

Chapter 5 / Traffic 77

PROJECT Animate a Traffic Rule

Create a presentation about a traffic rule. Animate this rule in a real scene. For example, if you choose Yield
(Give way) traffic sign, this sign indicates that a vehicle driver must be careful when he crosses the street,
preparing to stop if necessary to let a driver from another direction proceed (but he has no need to stop if
the way is clear).

Create a new presentation and add slides.
Apply a theme, and transitions to the slides.
Insert text and pictures. Write about which traffic rule you are going to animate and explain how it happens.
Draw your objects and animate them.

The first view

The second view

The third view

78 Presentation with MS PowerPoint

Test Questions 4. How do you rotate the first object to get the
second one?
1. Which key is used to create a perfect square a. Flip Vertical
or circle (maintain the aspect ratio)? b. Rotate Right 90°
a. Alt c. Flip Horizontal
b. Ctrl d. Rotate Left 90°
c. Tab e. Rotate Right 180°
d. Insert
e. Shift

2. How do you add text to a shape? 5. What tool do you use to draw this shape?
I. Start typing while it is selected. a. Curve
II. Right-click and select Edit Text. b. Arc
III. Select the Text Box and click the shape. c. Scribble
a. Only I d. Freeform
b. I,II, and III e. Brace
c. I and II
d. I and III 6. How can you change one end of the shape to
e. II and III an arrow in the Line Style?

3. What operation changes the shape of the a. Compound type
object? b. Dash type
a. Aligning c. Join type
b. Editing Points d. Arrow settings
c. Grouping e. Cap type
d. Rotating
e. Sending Backward

Chapter 5 / Traffic 79

Test Questions 10. What do you use to repeat the animation effect
many times?
7. Which of the following is NOT an animation a. Timing – Duration
group? b. Timing – Delay
a. Bounce c. Effect – Enhancements
b. Entrance d. Timing – Repeat
c. Emphasis e. Effect – Setting
d. Exit
e. Motion Paths

8. What do you use if you want to play the
animation after a certain number of seconds?
a. Duration
b. Trigger
c. Start With Previous
d. Start After Previous
e. Delay

9. What is used to copy the animation effect from
one object to another?
a. Copy – Paste
b. Animation Painter
c. Format Painter
d. Trigger
e. Animation Pane

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Accidental burns, cuts, bites, although these are not everyday occurrences, they
do happen. There may be nobody except you to do what is necessary, like
stopping the bleeding or resurrecting an injured person.

Everyone should know first aid techniques. This does not mean
that everyone should act like a doctor, but when such an event
arises, you may be the only person who can help until an
ambulance comes. Throughout life, you will be faced with several
kinds of injuries; whether a simple paper cut or a severe chemical

burn, every accident must be dealt with in the right way.

In this chapter you will create a presentation about first aid.

Create a new presentation and apply a theme (Waveform) to the presentation.

In the first slide, type titles and add clip art.

In the second slide, add a Section Header layout slide.

Type the main title and titles of the sections into text boxes. Add animations to
the objects on the slides.

The title slide The header slide of the first section

Step 1: Sections

Organizing slides into sections is very helpful for users if there are different groups
in the presentation. Transitions, designs, and themes can be applied to different
sections easily. Reordering the sections with their contents can be done by dragging.

To create a section in the Normal view:

Right-click between two slides and choose Add Section in the Slides pane.

Adding a section

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Once the section is created, you can name the section.

Renaming a section
Type the name of the section in the Rename Section dialog box.
Add new slides to the Bleeding section.
Fill in the slides with text and pictures.
Animate the objects.

You can apply a transition and a theme color to the section now, this
transition and theme color will be applied to all slides in the section.
You can give the transition or theme of each section easily.

Insert a video clip (bleeding.avi) into the last slide of the section.

A Theme applied to the section 83

Chapter 6 / First Aid

Step 2: Working with Movies

PowerPoint 2010 supports more video types than previous versions. Not only
does it support videos, but it also allows you to edit, play, and control videos in
this version. It lets you to trim the clip, bookmark a point in it, add a frame border,
change its contrast, and so on.

Supported Video Formats

A video clip file can be inserted Video Type Video Extension
in PowerPoint 2010 in two ways, Windows Streaming Media .asf , .asx, .wpl, .win. wmx, .wmd, .wmz, .dvr-ms
embedded or linked. Windows Video .avi
Windows Media Video .wmv, .wvx
Embedded: This way is used by MP4 .mp4, .m4v, .mp4v, .3gp, .3gpp, .3gz, .3gp2
default. The video clip is going to MPEG .mpeg, .mpg, .mp3, .mlv, .m2v, .mod, .mpv2, .mp2v, .mpa
be inside of the presentation file. MPET-2 TS Video .m2ts .m2t, .mts, .ts, .tts
The advantage of this approach QuickTime .mov .qt, .dv
is that, when the presentation Adobe Flash Media .flv
is copied, there is no need to
copy the whole project including Nowadays the flash video (.flv) format is one of the most popular video types,
the video clips; copying the although it may not allow many options, such as trimming the clip or changing
presentation file is enough. On brightness.
the other hand, the disadvantage
of this method is that the size of Inserting a Video
the presentation file will be very
big. Click Video and select Video from File in the Media group on the Insert
tab.
Linked: To avoid larger
presentation file size, this Inserting Video
approach can be used.
This approach protects Select the video file and click the Insert button.
all presentation files from
unintentionally be deleted. The video is inserted into the page.
Deleted files will not be available Resize the video if needed.
during the presentation.
You can start the video clip in several ways: automatically, by clicking on it, or
clicking another object to trigger play.

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When the video is selected, the Playback tab appears on the ribbon. You can
select Automatically for the Start option to start the movie automatically when the
slide starts.

Automatically playing a video

Trimming a Video

When you want to remove a part that is not pertinent to the message of your video
at the beginning and/or end of each clip, you can use the Trim Video feature.

Click the Trim Video button on the Playback tab while the video is selected.

In the Trim Video dialog box, drag the start and end points (green and red mark- Trimming a video
ers) to the desired positions.

Trimming video

Poster Frame-Initial Image of Video Clips

The poster frame is the image that appears when the clip is not playing. If it is not
set, the first frame of the clip will be shown by default. Any frame of the clip as well
as an external image file can be used as a poster frame.

Chapter 6 / First Aid 85

Click Image from File from the Poster Frame button on the Format tab.
Browse an image file and click the Insert button.
Apply a video style to create a better view.

Selecting a Poster Image

A Video with poster frame

Triggering a Video

An object can be defined as a trigger, whereby clicking on it will run and stop the
video clip.

Place the video clip and the trigger object on the slide.
Select the video clip.
Click Trigger on the Animations tab; then click On Click of and select the trig-
ger object.
Now you can use the trigger object to control the video clip.

A Video clip and trigger object Choosing a trigger object

86 Presentation with MS PowerPoint

Step 3: Slide Show Settings

Creating a Custom Slide Show

A custom slide show displays only the slides you select, which enables you to
have several different shows within the same presentation.

On the Slide Show tab, click Custom Slide Show, and then click Custom Shows.
The Custom Shows dialog box opens.

If there is no defined custom show, only one item will be included in this menu.

Creating a custom show

Click the New button. The Define Custom
Show dialog box opens.

Type a name for your custom show in the
Slide show name text box, replacing the
default name.

In the Slides in presentation list, select and
add slides that you want to include in the
show.

Hiding Slides Defining a custom show

If your presentation contains slides that provide different levels of detail, perhaps
for different audiences, you can hide these slides so that they are not displayed in
your main presentation. But you can still access them if you need to.

In the Normal or Slide Sorter view, select the slide or slides that you want to
hide.

Click the Hide Slide button on the Slide Show tab.
A gray box appears around the slide number and a diagonal line crosses
through it, indicating that it is hidden.

Chapter 6 / First Aid 87

Slide sorter view including hidden slides
To re-show a hidden slide, click the Hide Slide button again.

Rehearse Timings

Start a full-screen slide show in which you can rehearse your presentation. When
you present each slide, the amount of time you spend on each slide recorded and
you can save those timings. You can use the recorded times to advance the slides
automatically when you give your presentation to your actual audience.

On the Slide Show tab, in the Set Up group, click Rehearse Timings.

Reviewing the timings
The Rehearsal toolbar appears, and the Slide Time box begins timing the
presentation. After you set the time for the last slide, a message box displays the
total time for the presentation and prompts you to do one of the following:

To keep the recorded slide timings, click Yes.
To discard the recorded slide timings, click No.
Click Yes to save the slide timings.
The Slide Sorter view appears and displays the time of each slide in your presentation.

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Slides with recorded timings

Chapter 6 / First Aid 89

Step 4: Saving and Sending the Presentation

PowerPoint 2010 lets you save the presentation using a variety of formats.

Click File -> Save & Send, and then Change File Type.
You will see many options for saving your presentation.

PowerPoint 97-2003 Presentation file types

Presentation is used to save the Choose the PowerPoint Picture Presentation file type and save it.

presentation in an earlier version. When you want to convert slides into images, you can use Image File Types.

PowerPoint Show (.ppsx) starts In addition, save your presentation using the JPEG File Interchange Format.
the presentation slide show
automatically without opening When you want to save your presentation as an image file, it will ask you whether
the PowerPoint program. to convert every slide or the current slide only. If you select every slide, all slides
will be converted to images and saved in the indicated folder.

PowerPoint Picture

Presentation helps to convert

all slides to pictures without any

custom animations or sounds.

Slide-to-image confirmation box

Creating a PDF document

You can use Microsoft PowerPoint 2010 to save presentations as PDFs without
needing additional software to keep your file’s format when you share your files
with other people or print your files by using commercial methods. PDF format is
used when you want a file that:

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Looks the same on most computers.
Has a small file size.

Complies with an industry format.
Click File -> Save & Send, and then click Create PDF/XPS Docu-
ment.
Click the Create PDF/XPS button.

Creating a PDF document

Creating a Video Send Using E-mail: It is easy
to attach a presentation file to
You can create a full-fidelity video from the presentation that can be distributed an e-mail and send it. Both .pdf
via a disc, the Web, or e-mail. and .xps copies can be sent
as well; these look the same
Incorporates all recorded timings, narrations, and laser pointer gestures on a computer but are difficult
Includes all slides not hidden in the slide show to change, meaning that the
Preserves animations, transitions, and media content, fonts, formatting, and
Click File -> Save & Send, and then click Create Video. images will be preserved.

Creating a video from a presentation Save to Web: To access the
Choose the quality of the video from the Computer & HD Displays. presentation from any computer
Choose Use Recorded Timings and Narrations to use the recorded timings connected to the Internet or to
and narrations for your video. share it with other people.

Seconds to spend on each slide allows you to specify the time for each slide. Save to SharePoint: Save to a
SharePoint site to collaborate with
other people on the presentation.

Broadcast Slide Show:
Broadcast the presentation to
remote viewers who can watch
in a Web browser. PowerPoint
creates a link and using
this link, anyone can watch
the presentation during the
broadcast.

Chapter 6 / First Aid 91

PROJECT My favorite movies

Create a presentation with a theme about your favorite mov-
ies. Add transitions to slides and animations to the slide
objects.

Group your selected movies according to their genres. Cre-
ate a section for each group.

For each movie, create at least two slides: one for a descrip-
tion and the other for a fragment. You can insert the video
clip as a link if the file size is very big.

Set a poster frame for each video clip; try to find the films’
wallpaper posters.

Trigger a video clip by clicking a button.

Rehearse your presentation and create a video from your
presentation using the recorded timings.

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Test Questions 4. Which statement is not correct about PowerPoint
2003 and PowerPoint 2010?
1. Which one is not one of the advantages of using a. The .ppt file type is the older version and pptx
“Sections”? is the newer version.
a. Different themes and colors can be applied to b. With PowerPoint 2010 the presentation can be
groups more easily. saved as an older version.
b. Navigating through sections is easier. c. A PowerPoint 2010 presentation cannot be
c. Styles can be applied to different groups of saved to the Web.
slides more easily. d. In PowerPoint 2010, slides can be saved as
d. Sections make it easier for clips to be added. images, like .bmp files.
e. Sections make slides easier to view by e. PowerPoint 2010 supports the PDF file type
collapsing and expanding them. when saving the presentation.

2. Broadcast a slide show means 5. Which of the following is not true about the
a. To package the slideshow Custom Show?
b. To be viewed by means of a Web page on a. More than one Custom Show can be created.
the Internet. b. Custom Shows cannot be edited once created.
c. To save a slide show as a movie clip. c. Custom Shows can be printed.
d. To make a presentation with the help of sound d. Custom Shows can be copied.
effects e. Custom Shows can be renamed.
e. To customize the slides to be shown or not
6. How can an object be assigned as a trigger for
3. Which one is true for hidden slides? a video clip?
a. They are seen only in the reading view. a. Select the clip > Animation > Trigger > assign
b. Hidden slides are shown during the slides the object
show. b. Select the object > Playback > Trigger >
c. The “Slide sorter” view is the only view that assign the object
shows hidden slides. c. Select the object > View > Trigger > assign
d. Hiding a slide cannot be applied if sections the object
are used. d. Select the clip > Design > Trigger > assign
e. It is impossible to print a hidden slide. the object
e. Select the object > Animation > Trigger >
assign the object

Chapter 6 / First Aid 93

Test Questions 10. Which of the following statements is not correct?

7. Which of the following is a video file format that a. .ppt is the PowerPoint 2010 default extension.
PowerPoint does not support?
a. .avi b. .ppsx is a PowerPoint 2010 Show extension.
b. .mov
c. .mpeg c. PowerPoint 2010 lets you save the slides as
d. .flv picture files.
e. .mkv
d. A slide show can be packaged on a CD,
8. Which one of the following is not true about a including everything necessary.
video clip used on a slide?
a. An embedded video clip is used by default. e. With PowerPoint 2010, it is easy to create
b. Embedded video makes the presentation file handouts using File > Save&Send.
much larger.
c. A linked video clip is a better way to maintain
a small file size.
d. Copying only the presentation file is not enough
if it includes a linked video clip.
e. There is no need to install any video codec
since PowerPoint supports all video types.

9. Which of the following statements is correct for
a video clip?
a. A video clip can be recorded using a webcam.
b. Any frame can be selected as a poster frame.
c. A poster frame cannot be selected from a file.
d. A video clip cannot be edited in any way.
e. A video clip cannot be resized or cropped.

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Every day you see many plants around you. Have you ever thought about the
structure of a plant cell? How does a plant cell differ from an animal cell?

Plant cells are like animal cells, but they have a cell wall and chloroplasts. A very
special process that takes place inside of the chloroplasts in plant cells is called
photosynthesis. In photosynthesis, green plants actually make their own food.
Plants seem to have the right idea since they make sugar. This amazing process
is responsible for everything we eat because animals eat plants, and we eat the
animals and the plants.

In photosynthesis, the chlorophyll takes in energy from sunlight. The energy comes
in the form of a tiny bundle known as a photon. The photon hits a molecule of water
inside the chlorophyll. The photon’s energy splits the water molecule into hydrogen
and oxygen. The hydrogen combines with carbon dioxide (which the plant has
absorbed from the air) to make sugars or glucose. The oxygen is released back
into the atmosphere to give us more air.

A plant only uses about one sixth of the energy it gets from the sun to nourish itself.
The rest of the energy is stored in the glucose until it is eaten by other animals or
humans. What an amazing process! For more information about the plant cell, visit
the site http://library.thinkquest.org.

Interactive Presentation

You can provide an interactive presentation by creating connections between
slides or presentations. You can create these connections using buttons, shapes,
and even pictures.

In this presentation, you have a menu slide through which you can get to other
slides; you can also return to the menu slide from other slides.

The following picture is the main slide. You can click the plant cell picture to jump
to the menu slide or test.

The title slide This is the button
1 to start the test
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presentation

This is the button
2 to finish the

presentation

The following picture shows the menu slide; you can click the buttons to access
the slide you want.

You can also click on the different
1 parts of the picture to jump to

other slides.

2 These buttons jump to other
slides.

3 This is the button to return to the
main slide.

The menu slide
The following picture shows the clicked menu item.

1 This is the button to return to the
menu slide.

Returning to the menu slide

Chapter 7 / The Plant Cell 97

Step 1: Creating a New Presentation with a Theme

Create a new presentation with a theme.

Presentation themes
You can also use the theme from a presentation that you like and apply that theme
to your presentation.

Open the presentation from which you want to take the theme.
You can find a good presentation from the Available Templates and Themes.

Office.com templates
Save the presentation by changing its type to Office Theme.

Saving the theme
Open the presentation to which you want to apply the theme.

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Click the More arrow button in the Themes group on the Design tab.

Selecting a theme
Select the Browse for Themes; find and apply the saved theme to the presentation.

Browsing the themes
You can make some changes through the slide master.

Editing the slide master
Add as many as slides you want.
On the Outline tab, name the slides (create titles for slides).

Insert text and pictures into the slides.

You can add transitions to the slides and animations to the objects.
The following picture shows the current view of the presentation:

Outline view

Chapter 7 / The Plant Cell 99

Slide sorter view

Step 2: Removing Advanced Slide Options

When you create a new presentation and add slides, On Mouse Click is selected
by default on the Transition tab in the Advance Slide section of the Timing group.
This means that you can advance the slide with the click of the mouse. However
in this example, the navigation is performed by the buttons. Therefore, you need
to give the navigation control to the buttons. When you click the slide or after some
specific time, it must not jump to the next slide.

In the Slides tab, press the Ctrl+A keys to select all slides.

Deselect the check boxes for the On Mouse Click and After options in the
Advance Slide section.

All slides are selected Deselecting the check boxes

Step 3: Creating Hyperlinks

You need to create hyperlinks (buttons) to navigate between slides. You can create
a hyperlink from text or from an object such as a shape, picture, or WordArt.
In this example, you have a menu slide that contains a picture. First you draw a
shape on the picture; then you create a hyperlink from the shape.

On the Insert tab, in the Illustrations group, click Shapes and choose a shape.
Draw your shape on the picture where you want to create the hyperlink.

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