2017 CTE Updated Handbook

Revised August 16, 2017

Cumberland County Schools
PO Box 2357
Fayetteville, NC 28302

Cumberland County Schools

Career and Technical Education

This Career and Technical Education Handbook provides information for school administrators, teachers, and
other staff that supports the management of CTE programs at the school level. The information and procedures
outlined are based on federal, state, and local regulations that govern CTE in North Carolina.

TABLE OF CONTENTS

SECTION AREA PAGE
I
CTE ASSIGNMENTS 3
4
Administrative 5
Support Staff Assignments 6
Instructional Support Team 7
School Support 8
Academy Directors 9
Program Area Leaders
School Contact Persons 10
10
II WEBSITE AND USEFUL LINKS INFORMATION 10
10
Curriculum and Instruction – CTE Google Site 10
CTE Facilitator GOOGLE SITE 10
Instructional Management System GOOGLE SITE 10
Edmodo Website 10
NC Education Moodle Site
Status of CTE Curriculum and Assessment, 2017-2018 11-13
CTE Credential Document (IMC) 14-15
CTE Google Drive (All CTE Teachers)
16
III COURSE INFORMATION 17
18
High School Course Offerings 2017-2018 19
Middle School Course Offerings 2017-2018 20
21
IV CCS-CTE POLICIES AND GUIDELINES 22
23
Appliances / Equipment Repair Procedures
Local Travel Reimbursement Procedures 24
Local Travel Form 25
Professional Leave Procedures 26
Reason 4 or 5 Leave Form
Out-Of-County Travel / Reimbursement Procedures 27
CCS Out-of-County Check Request Form
Career and Technical Education Stipend Policy

V CAREER TECHNICAL STUDENT ORGANIZATION

Guidelines for CTSO Dues
CTSO Funding Supported By CTE
CTSO Sample Memo

CTSO Student/Chaperone Transportation Form

1

SECTION AREA PAGE
V
Chaperone Guidelines 28
VI Inclement Weather Guidelines 29
CTSO Agreement Form 30
VII CCS Right to Cancel Field Trips 31
VIII Field Trip Procedures 32
Sample Field Trip Forms 33-37
IX Photographic Parental Permission 37
X
PURCHASING PROCEDURES AND GUIDELINES 38
39
CTE School Allocations 40
Request for Approval of Software Purchase 40
Purchasing Deadlines 41
Spending Deadline 42
Blanket Purchase Orders
Sample Purchase Order Requisition Forms 44
45
GRADUATION INFORMATION 46
47-50
Future Ready Core Course of Study
Cumberland County Schools Career Clusters (1 of 2) 51
Cumberland County Schools Career Clusters (2 of 2) 52
Articulation Agreement (PACE) 53-54
55
PROFESSIONAL DEVELOPMENT / LICENSURE 56
56
Collaborative Calendar of Program Area Meetings 57
NC-DPI Teacher Induction Program 58
40-HOUR Induction Module Dates for 2017-2018
License Renewal Credits 59-61
Work Experience Alternative Route License
Certification Of Credit 62
CEU Credit Request form 62
NCACTE Membership Information 63
63
CTE TEXTBOOK INFORMATION 63
64
INSTRUCTIONAL MANAGEMENT SUPPORT
65
IMC Designated Schools
IT Technicians Designated Schools
IMS District Assessment
Standards Mastery Assessment High School Courses
High School Schedule
Curriculum and Assessment
NC Classroom Banks Acceptable Use Agreement-
Teacher

2

CTE ASSIGNMENTS

ADMINISTRATIVE

CHIP LUCAS, EXECUTIVE DIRECTOR

Phone: 678-2411 Email: [email protected]

● Academy of Emergency Medical Science (PFHS)

● Academy of Finance (DBHS)

● Academy of Health Sciences and Technologies (WOHS)

● Academy of Information Technology (GCHS & PFHS)

● Business, Finance and Information Technology Education – HS
● CTE Budget

● CTE Technicians
● Health Science Education
● Instructional Management Coordinators
● Local Planning System (LPS)
● Workforce Development Youth Services
● Economic Development Liaison

CARSON PHIPPS, COORDINATOR

Phone: 678-2556 Email: [email protected]

● Academy of Agriculture and Natural Sciences (CFHS)
● Academy of Engineering Technologies (WOHS)

● Academy of Green Technology (DBHS)
● Academy of Integrated Systems Technology (JBHS)
● Academy of Public Safety & Security (SVHS)

● CCS Fire Academy (EESHS)
● Agricultural Education – HS/MS

● Family and Consumer Sciences – HS/MS
● Local Course Options
● Technology, Engineering and Design Education - HS/MS

● Trade and Industrial Education – HS

TANEKA WILLIAMS, CAREER PATHWAYS COORDINATOR

Phone: 678-2416 Email: [email protected]

● Business, Finance and Information Technology Education - MS
● Business Partnerships/Chamber Liaison

● Career Development
● CTE Concentrator Feedback and Reporting

● CTE Facilitators
● CTE Honors
● High School Connections (FTCC)

● High School-to-Work/Students@Work Initiatives
● Marketing and Entrepreneurship Education

● Occupational Course of Study
● Pathways Initiatives

● Special Populations Services

● WorkKeys

3

SUPPORT STAFF ASSIGNMENTS

STORIE SMITH, ADMINISTRATIVE ASSISTANT

Phone: 678-2442 Email: [email protected]

▪ Background Checks
▪ Board Related Matters and Contracts
▪ CTE Activity Reports (All)
▪ CTE Google Calendar of Events
▪ CTE Newsletter / Social Media
▪ CTE/IMC Payroll
▪ CTE Handbook Updates
▪ CTE Professional Development Certification of Credit
▪ CTE Postmaster
▪ CTE Teacher Information Database Manager
▪ CTE Web Manager
▪ Health Science Timeline
▪ Matters related to program areas assigned to Chip Lucas (i.e., HSE and Academies)
▪ Time and Effort Forms
▪ Timeline Updates (CTE/IMC)

DANA ROSS, ADMINISTRATIVE ASSISTANT Email: [email protected]
Phone: 678-2403

▪ CTSO Activities (All)
▪ Reason 4/5 (All)
▪ Field Trips (All)
▪ Local Travel (All)
▪ FTCC Initiatives and Events
▪ Matters related to program areas assigned to Carson Phipps and Taneka Williams
▪ Professional Leave (Reason 4/5)
▪ Reimbursement for out-of-county travel, staff development & conference/workshops

BECKY SMITH, BOOKKEEPER Email: [email protected]
Phone: 678-2404

▪ CTE Budget Manager (local, state, federal)
▪ Payment of Invoices
▪ Payroll Reports
▪ Requisitions and Purchase Orders
▪ Stipends

4

INSTRUCTIONAL SUPPORT TEAM

KIM BREWINGTON, Instructional Management Coordinator
Phone: 678-7389
Email: [email protected]

● New Teacher Mentor
JAMES COLOMBO, Instructional Management Coordinator
Phone: 678-7091
Email: [email protected]

● Enrollment Reporting
● Home Base
MICHELLE DAVIS, Instructional Management Coordinator
Phone: 678-7390
Email: [email protected]
● Data Reporting
● Middle School Initiatives
DIANE WEST, IMC Clerk
Phone: 678-7391
Email: [email protected]

The Instructional Management Coordinators are responsible for:
● Providing Curriculum Management, Instructional Support, and Technical Support
● Coordinating and Facilitating Professional Development
● Coordinating Administration and Training of CTE Assessments
● Maintaining Accountability
● Providing Data Analysis

The IMC Office is located at the CCS Operations Center
DIRECT MAIL TO: IMC @ OPERATIONS

5

SCHOOL SUPPORT SCHOOL
Jack Britt High School
CTE FACILITATORS Cape Fear High School
DeAnn Hodges Douglas Byrd High School
Elizabeth Matthews Alger B. Wilkins, E. E. Smith, Reid Ross High Schools
Daina Grantham Gray’s Creek High School
Flora Elliott Pine Forest High School
Marilyn Jackson & Denise Davis Seventy First High School
Brigitte Anderson South View High School
David Simmons Terry Sanford & Ramsey Street High Schools
Helen Scott Westover High School
Charlotte Brooks
Sheila Hannibal

HIGH SCHOOL-TO-WORK PARTNERSHIP COORDINATORS Alger B. Wilkins High
Nore Brantley Alger B. Wilkins High
Edna McKoy

6

ACADEMY DIRECTORS

CAREER PROGRAM DIRECTOR

Academy of Agriculture & Natural Sciences W. Allen West
Cape Fear High School

Academy of Engineering Technologies Jeannie Johnson
Westover High School

Academy of Emergency Medical Sciences Michelle Quinn
Pine Forest High School

Academy of Finance Charles “Dell” Godwin
Douglas Byrd High School

Academy of Green Technology Denise Renfro
Douglas Byrd High School

Academy of Health Sciences and Technology Jeannie Johnson
Westover High School

Academy of Information Technology LaDonna McNeill
Gray’s Creek High School

Academy of Information Technology Elaine Vallery
Pine Forest High School

Academy of Public Safety and Security Yolonda Nash
South View High School

Cumberland County Schools Fire Academy Patricia Strahan
E. E. Smith High School

Integrated Systems Technology Academy of Engineering Kerry Humphrey
Jack Britt High School

7

PROGRAM AREA LEADERS

PROGRAM AREA LEADER

Agricultural Education HS/MS April Pittman, Cape Fear High

Business, Finance and Information Tech Education-HS Paige Slider, Pine Forest High

Patricia Farrell Richardson, Jack Britt High

Business, Finance and Information Tech Education-MS Katrina Finch, Gray’s Creek Middle

Denise McAlister, Seventy-First Classical Middle

Dawayne McIntosh, South View High

Health Science Education Jennifer Jones, Pine Forest High
Family and Consumer Sciences Education – HS Pam Lineberger, Jack Britt High

CTE Facilitators DeAnn Hodges, Jack Britt High
Career Academies Elaine Vallery, Pine Forest High
Marketing and Entrepreneurship Education Pamela Brunner, Jack Britt High
Technology, Engineering and Design Education- HS/MS Charles Walters, Jack Britt High
Trade and Industrial Education Nattlie McArthur, Jack Britt High

8

SCHOOL CONTACT PERSONS Donna Keen
Maya Fulton
MIDDLE SCHOOLS Katrina Finch
Anne Chesnutt Middle Kim Christian
Douglas Byrd Middle Rosemary Hutchison
Gray’s Creek Middle Morris Hargrove
Hope Mills Middle Shelia Latimore
John Griffin Middle Maria Keels
Lewis Chapel Middle Brenda Geddis
Luther (Nick) Jeralds Middle Marlo Mercer
Mac Williams Middle Vernette Smith
Max Abbott Middle Maria Kirlew
New Century Middle Sharon Peterson
Howard Learning Academy Myra Womble
Pine Forest Middle Charles Williams
Seventy First Classical Middle Tammy Carter
South View Middle
Spring Lake Middle Kim Cohill
Westover Middle Beth Matthews
Daina Grantham
HIGH SCHOOLS
Alger B. Wilkins High Flora Elliott
Cape Fear High School Marilyn Jackson
Douglas Byrd High School DeAnn Hodges
E. E. Smith High School Brigitte Anderson
Gray’s Creek High School Charlotte Brooks
Jack Britt High School Velinda Dorsey
Pine Forest High School David Simmons
Ramsey Street High
Reid Ross Classical School Helen Scott
Seventy First High School Charlotte Brooks
South View High School Sheila Hannibal
Terry Sanford High School
Westover High School 9

WEBSITE AND USEFUL LINKS INFORMATION

CURRICULUM AND INSTRUCTION – CTE GOOGLE SITE

This resource site contains administrative information, videos and other program specific documents:

https://sites.google.com/a/ccs.k12.nc.us/c-i/

CTE FACILITATOR GOOGLE SITE

There is a “CTE Facilitator” link located at the C & I google site at the left of the page. This site
houses personalized course blueprints and other information formally housed at the Facilitator
intranet portal.

INSTRUCTIONAL MANAGEMENT SYSTEM GOOGLE SITE

There is a “CTE IMS” link located at the C & I google site at the left of the page. This site
houses local curriculum information formally housed at the IMC intranet portal.

EDMODO WEBSITE

For online Professional Learning Communities in CCS use the Edmodo https://cumberland.edmodo.com/

NC EDUCATION MOODLE SITE

https://center.ncsu.edu/nccte-moodle/

STATUS OF CTE CURRICULUM AND ASSESSMENT

https://sites.google.com/a/ccs.k12.nc.us/career-and-tech-ed/instructional-management

CTE CREDENTIAL DOCUMENT (IMC)

https://sites.google.com/a/ccs.k12.nc.us/career-and-tech-ed/instructional-management

CTE GOOGLE PORTAL SITE (ALL TEACHERS)

This site hosts vital information about CTE serving as a teacher resource of information for forms,
Purchasing, and Reimbursements. This site is accessible from a Cumberland County Schools
networked computer at this link: CTE All Teachers Google Drive

10

COURSE INFORMATION

HIGH SCHOOL COURSE OFFERINGS

CUMBERLAND COUNTY SCHOOLS

CAREER AND TECHNICAL EDUCATION

Traditional Course Offerings (GRADES 9-12)

All courses are not taught in all schools .

CAREER DEVELOPMENT EDUCATION (CDE)

Code Course Name ( ) = Maximum Enrollment (*) = Limited to lab capacity
H = Approved for Honors A=Accelerated
Option T= Teleconferencing
CC45 Career Management (30)

BUSINESS, FINANCE & INFORMATION TECHNOLOGY EDUCATION (BFIT)

Code Course Name Code Course Name

2A02 AP Computer Science (20) BM20 Microsoft Excel & Access (*) H, A

BA10 Accounting I (*) T BP01 Microsoft Introduction to Computer Science (*)

BA20 Accounting II (*) H, T Entrepreneurship I (25) H
ME11

BB30 Business Law (30) H CS11 Project Management I

BD10 Multimedia & Webpage Design CS12 Project Management II-Global (20) H

BD05 Personal Finance IA31 Digital Media I (*)

BF10 Principles of Business and Finance
(30)

BM10 Microsoft Word & PowerPoint (*) A

MARKETING & ENTREPRENEURSHIP EDUCATION (MEE)

Code Course Name Code Course Name
MI21 Fashion Merchandising (30)
MA52 Marketing Applications (30) MM51 Marketing (30)
MU92 Strategic Marketing (30) H
ME11 Entrepreneurship I (25) H

MH31 Sports & Entertainment Marketing I
(30)

MH32 Sports & Entertainment Marekting II
(30)

MH42 Hospitality & Tourism (30)

AGRICULTURAL EDUCATION (AG)

Code Course Name Code Course Name
AA21 Animal Science I (25) AP42 Horticulture II (25) H
AA23 AP44 Horticulture II-Landscaping (25) H
AN51 Animal Science II-Small Animal (25) H AU10 Agriscience Applications (25)

AN52 Environmental and Natural Resources CS95 CTE Advanced Studies
I (25)
AP41 Environmental and Natural Resources
II (25)H
Horticulture I (25)

11

FAMILY AND CONSUMER SCIENCE EDUCATION (FACS)

Code Course Name Code Course Name
FH22 Culinary Arts & Hospitality II (20)
FA31 Apparel & Textile Production I (20) FI51 Interior Design I (25)
FI52 Interior Design II (25)
FA32 Apparel & Textile Production II (20) H FN41 Foods I (20)
FN42 Foods II-Enterprise (20)
FE11 Early Childhood Education I (20)

FE12 Early Childhood Education II (20) H

FE60 Parenting & Child Development (25)

FH20 Introduction to Culinary Arts &
Hospitality (20)

FH21 Culinary Arts & Hospitality I (20)

HEALTH SCIENCE EDUCATION (HSE)

Code Course Name Code Course Name
HU43 Nursing Fundamentals (10) H
CS95 CTE Advanced Studies EMT I (10)
EMT II (10)
HB11 Biomedical Technology I (30) IP21

HU10 Health Team Relations IP22

HU40 Health Science I (30)

HU42 Health Science II (20) H

TRADE AND INDUSTRIAL EDUCATION (T&I)

Code Course Name Code Course Name
CTE Advanced Studies (25)
CS95 IP11 Public Safety I (25)
IC00 Core and Sustainable Construction
(20) IT11 Introduction to Automotive Service I (20)
IC21 Carpentry I (20)
IT16 Automotive Service I (20)

IC22 Carpentry II (20) IT17 Automotive Service II (20)

IC62 Drafting I (*) IT18 Automotive Service III (20)

IC62 Drafting II-Architectural (*) H IT30 Introduction to Collision Repair (20)

IL61 Criminal Justice I (20) IT31 Collision Repair I (20)

IL62 Criminal Justice II (20) IT32 Collision Repair Non-Structural (20)

IL70 Programming & Broadcasting I (25) IT33 Collision Repair Refinishing (20)

IL71 Programming & Broadcasting II (25) IV22 Drafting II-Engineering (*) H

IM21 Cabinetmaking I (20) IV23 Drafting III-Engineering (*) H

IM22 Cabinetmaking II (20)

IM23 Cabinetmaking III (20)

TECHNOLOGY ENGINEERING & DESIGN EDUCATION (TED)

Code Course Name Code Course Name

TE11 Technology Engineering & Design (20) TS21 Scientific & Technical Visualization I (20)

TE21 Principles of Technology I (20) TS22 Scientific & Technical Visualization II (20) H

TE22 Principles of Technology II (20) H

( ) = Maximum Enrollment (*) = Limited to lab capacity A=Accelerated Option H=Honors Option T=Teleconferencing Option

12

CUMBERLAND COUNTY SCHOOLS

CAREER AND TECHNICAL EDUCATION
Academy Course Offerings (GRADES 9-12)

All courses are not taught in all schools.

ACADEMY OF AGRICULTURE AND NATURAL SCIENCES (AANS)

Code Course Name Code Course Name
AA22 Animal Science II (25) H
AN51 AS32 Agriculture Mechanics II
Environmental and Natural Resources I
(25) AU21 Sustainable Agriculture Prod. I (25)

AN52 Environmental and Natural Resources AU71 Biotechnology & Agriscience Research I (25)
II (25) H

AS31 Agriculture Mechanics I (20) AU72 Biotechnology & Agriscience Research II (25) H

ACADEMY OF EMERGENCY MEDICAL SCIENCES (AOEMS)

HL12 Foundations of Health Science Careers IP21 EMT I (10)
(20) IP22 EMT II (10)

HL14 Foundations of Health Science Careers
II (20)

ACADEMY OF FINANCE (AOF)

CN10 AOF Principles of Finance (25) CS95 CTE Advanced Studies (25)

CN18 AOF Financial Services (25)

ACADEMY OF GREEN TECHNOLOGY (AOGT)

Code Course Name Code Course Name
3080 Working Toward Sustainability (20)
TL21 Sustainable Conservation (20) TL39 Generating Clean Electrons (20)

ACADEMY OF HEALTH SCIENCES AND TECHNOLOGY (AOHS)

Code Course Name Code Course Name

HP70 PLTW Principles of Biomedical HP72 PLTW Medical Interventions (20) H
Sciences (20) H

HP71 PLTW Human Body Systems (20) H HP73 PLTW Biomedical Innovations (20) H

ACADEMY OF INFORMATION TECHNOLOGY (AOIT)

Code Course Name Code Course Name

BI10 Foundations of Information Technology CN31 AOIT Web Design

INTEGRATED SYSTEMS TECHNOLOGY ACADEMY OF ENGINEERING (ISTA)

Code Course Name Code Course Name

TL13 Intro to Integrated Systems Technology TL15 Integrated Systems Technology II (20) H

(20)

TL14 Integrated Systems Technology I (20) TL16 Integrated Systems Technology III (20) H

CUMBERLAND COUNTY SCHOOLS FIRE ACADEMY

Code Course Name Code Course Name

IP31 Firefighter Technology I (25) IP33 Firefighter Technology III (25)

IP32 Firefighter Technology II (25)

( ) = Maximum Enrollment (*) = Limited to lab capacity A=Accelerated Option H=Honors Option T=Teleconferencing Option

13

MS COURSE OFFERINGS

CAREER & TECHNICAL EDUCATION MIDDLE SCHOOL COURSE OFFERINGS
2017-2018

COURSE COURSE TITLE ENROLLMENT GRADE PROGRAM AREA
CODE RANGE LEVEL

BU102YA Keyboarding and Basic Word Lab Capacity Business, Finance &
BU102YD Processing 6th Information Technology
CC582YA
AU022YA Digital Literacy Lab Capacity 6th Business, Finance, &
TP012Y 12-25 Information Technology
BU102YB (Supplemental content to accompany 12-25
CC582YA 6th, 7th, & 8th BFIT ONLY; not tested) Career Development
CC582YB 6th Education
TE012YA Exploring Personal
TE022YB Characteristics and Careers 6th Agriculture Education
TP012Y
AU022YB Exploring Environmental and
AU022YC Natural Resources
FC012YA
FC012YD # Exploring Science and 12-20 6th Technology Engineering &
Technology Lab Capacity Design Education

(PLTW Gateway to Technology) 7th Business, Finance &
Information Technology
 Introduction to Office
Productivity

Exploring Personal 12-25 7th Career Development
Characteristics and Careers Education

Exploring Careers and 12-25 7th Career Development
Employment Education

Exploring Technology 12-25 7th Technology Engineering &
Design Education

Technological Issues and 12-25 7th Technology Engineering &
Impacts Design Education

# STEM Foundations 12-20 7th Technology Engineering &
Design Education
(PLTW Gateway to Technology)

Exploring Animal and Plant 12-25 7th Agriculture Education
Science 12-25
12-25 7th Agriculture Education
Exploring Food and Agriculture Family & Consumer
Products
7th Sciences Education
Exploring Interpersonal
Relationships and Childcare

Understanding Personal Finance 12-25 7th Family & Consumer
and Hospitality Sciences Education

14

CAREER & TECHNICAL EDUCATION MIDDLE SCHOOL COURSE OFFERINGS

2017-2018

BU102YC  Office Productivity Lab Capacity 8th Business, Finance &
AU022YD Applications 12-25 Information Technology

Exploring Agricultural Issues 8th Agricultural Education

AU022YE Fundamentals of Agricultural 12-25 8th Agricultural Education
BU202YA Science Program 12-25
12-25 8th Business, Finance &
Exploring Business and 12-25 Information Technology
Entrepreneurship 12-25
12-25
CC582YA Exploring Personal 12-20 8th Career Development
FC012YA Characteristics and Careers 12-20 Education
12-20
Exploring Interpersonal 12-20 8th Family & Consumer
Relationships and Childcare 12-25 Sciences Education
12-25
FC012YB Exploring Nutrition and Wellness 8th Family & Consumer
Sciences Education

FC012YC Exploring Apparel and Interior 8th Family & Consumer
TP012Y Design Sciences Education
TP012Y
# Science of Technology 8th Technology Engineering &
Design Education
(PLTW Gateway to Technology)
8th Technology Engineering &
 Energy & The Environment Design Education

(PLTW Gateway to Technology)

TE022YA Exploring Technological Systems 8th Technology Engineering &
Design Education

TE012YC Project Revive Technology Engineering &
8th Design Education
FC012YB Exploring Nutrition and Wellness
Family & Consumer
8th Sciences Education

FC012YD Understanding Personal Finance 8th Family & Consumer
and Hospitality Sciences Education

Updated 1/29/2017

Legend:

# Gateway to Technology schools only
 Douglas Byrd Middle only
 Required Courses

15

CTE POLICIES AND GUIDELINES

APPLIANCES / EQUIPMENT REPAIR PROCEDURES

This does not apply to computers, printers or other standard technology items which
are to be submitted through DUDE by the school media coordinator or designee.
When CTE APPLIANCES or EQUIPMENT need repair, follow the instructions below:

A. Contact the CCS Maintenance Department through the CCS Work Order Procedure
for any of the following situations:
● Broken Glass in Windows or Doors
● Classroom Heating or Cooling Issues
● Classroom Lighting Issues
● Door Locks and Key Issues
● Greenhouse Heating or Cooling Issues
● Plumbing, Electrical, Air Compressor Issues

B. When CTE Appliances or Equipment such as refrigerators, freezers, sewing machines,
etc. need repair, fill out and submit the “CTE Service Request Form” located on the
CTE Google Drive. This is an electronic Google Form that will automatically send the
information to CTE once you click SUBMIT:
● 2017-2018 Service Request Form
● Completely fill out the form to the best of your ability including:
▪ Brand Name
▪ Model and Serial Numbers
▪ Purchase Date if you have it
▪ Warranty Information if you have it
▪ Description of the Problem the Appliance or Equipment is having.
The CTE office will then contact the dealer, manufacturer, or service company to have
the necessary repairs performed.

16

LOCAL TRAVEL REIMBURSEMENT PROCEDURES

I. GENERAL
● Local Travel is any travel within Cumberland County. Out of county travel must be submitted on
the “Out of County Travel / Staff Development / Professional Allotment Check Request” form.
See “Out of County Reimbursement Procedures” for details on page 21.
● Mileage expenses will be reimbursed for all persons required to make more than one scheduled
stop per day. One scheduled stop per day is interpreted to not include in-service meetings.
Mileage will be paid only after arriving at the first scheduled stop through the last scheduled stop
at the end of the day. No reimbursement will be paid for staff development travel which includes
Countywide Staff Development.
● Incomplete or non-legible forms will be returned and may result in delayed reimbursement.

II. DEADLINE
● All local travel forms are due at the end of the month and no later than the 15th of the following
month.
● All local travel forms must be turned into the CTE Office monthly regardless of the amount.
This is required by the CCS Finance office.

III. PROCESS
● Use the CTE electronic local travel form (the electronic form will calculate the math). Use the
following process for completing the form:
❖ Fill in all pertinent information at the top of the form including your complete
6 digit ID Number.
❖ Fill in complete location names of destinations to include the location area. Example:
Wal-Mart, Skibo Rd.
❖ List each destination on a separate line; do not enter as a round trip.
❖ At the bottom of the form, fill in the Job Title, sign the form and obtain your principal’s
signature. Submit the form to the CTE Office at Central Services for further processing.
❖ Do not enter a budget code; this is done in the CTE Office.

* Local travel form available in the CTE Handbook on the C & I Google site and at the CTE Google
Drive.

17

LOCAL TRAVEL FORM

LOCAL TRAVEL MUST BE SIGNED BY YOUR PRINCIPAL BEFORE SENDING TO THE CTE OFFICE.
18

PROFESSIONAL LEAVE PROCEDURES
I. A Reason 4 or 5 Leave Request form must be submitted to the CTE Office fifteen
school days prior to any CTE activity or workshop. This form is required even
when there is no need for a substitute (i.e., online course, weekend, summer
months).
II. The completed leave request form must include the following:
● Completed “location” with city and state
● “CTE” below the budget code line
● Your signature and date
● Attach an agenda for the meeting
▪ An email, invitation, registration form; anything that documents the
DATE, TIME, and PLACE of the workshop/conference
● Your Principal’s signature is required.

III. An approved copy will be put on Google Drive and shared with your bookkeeper and
your facilitator.

19

REASON 4 OR 5 LEAVE FORM Work Location
Principal’s Approval
Leave Request For Reason 4 or 5
Date
Cumberland County Schools
Sub Requested*
Prior approval must be obtained for all Reason 4 or 5 absences. No Sub Requested
No less than one-half (1/2) day can be requested.
Date
Total Number of Days Requested

From Through

Hour Date Hour

Reason 4-OTHER ABSENCES WITH NO DEDUCTION (Check Reason Applicable)

Approved Meetings or Assignments (Give Reason)

Meeting Location

Civil Leave (Must have copy of subpoena or copy of summons AND check)

Community Responsibilities (Give Reason)

Members of the Board of Governors of the Governor’s School
Members of the State Professional Review Committee
Teachers Participating in In-Service School Projects Conducted by Administrative Units (Give Reason)
Suspension With Pay
Military Leave (Leave with pay shall not exceed fifteen (15) work days in any one school year.)
Teachers Injured During Episode of Violence
Observance of Bona Fide Religious Holiday (A maximum of two (2) days may be allowed in any one

school year. Must have prior approval from Superintendent/Designee.)
Reason 5-OTHER ABSENCES WITH DEDUCTION (Check Reason Applicable)

Professional Responsibility and Attendance at a Professional Meeting (Give Reason)
Community Responsibility (Give Reason)

Requested by

Print Signature

Approval: Superintendent/Designee Date
* Budget Code Requested

Date Approved

Overnight Approval (Superintendent): ____________________________________________________

20

OUT-OF-COUNTY TRAVEL / REIMBURSEMENT PROCEDURES

1. Complete purpose, meeting place, and date(s) of travel on the Check Request Form. This information is necessary to verify mileage, meal
reimbursement and to properly code expenditures. CTE will follow all CCS policies regarding travel reimbursements.

2. Claimant is individual making request. If payee is other than claimant (i.e. you want to pay the hotel directly or reimburse the school)
indicate and reflect correct address. When school funds are used to pay for expenses, proof that the teacher has refunded the school must
be submitted or the school will need to submit a separate claim form payable to the school.

A. Deadline
Due to the CTE Office immediately after expenses are incurred and no later than 15 school days after your return.

B. Documentation Requirements
● A copy of the approved Reason 4 or 5 Leave Request Form
● A copy of the agenda from the conference / meeting
● All original receipts detailing all charges being claimed
● Your signature and six digit CCS ID on the reimbursement request form

C. Registration: will be reimbursed with an attached receipt.

D. Lodging: will be reimbursed at the state per diem rate. Hotel receipt must be an itemized statement with a breakdown of lodging and
tax and must show a ZERO balance. When appropriate, room sharing is required when two or more people travel to the same
location. Each person requesting reimbursement must have his/her name on the receipt.

E. Meals
Indicate number of meals using the applicable per diem rates:

In-State Meal Rates: Breakfast: $8.30
Lunch: $10.90
Dinner: $18.70

Out of State Meal Rates: based on Federal Per Diem rates available from the CTE office.

Meals included in conference registration or air fares are not reimbursable. Overnight stay is required for meal reimbursement. In
order for meals to be reimbursed on days of home departure or return the following time guidelines must be adhered:

Breakfast: Depart prior to 6:00 am.
Lunch: Depart prior to 10:00 am or return after 2:00 pm (overnight stay required)
Dinner: Return after 8:00 pm

F. Travel/Mileage: will be reimbursed at the state rate and are calculated from the school/work to the location and not from home to the
location. Reimbursement is allowed to and from the approved conference/workshop only. No in-town travel will be paid. Carpooling
is required when two or more people travel to the same destination.

If you are a passenger, it is an illegal act to claim mileage reimbursement. If CTE provides bus transportation, you may not claim
mileage reimbursement without prior permission.

G. Air Fare documentation must be provided detailing actual airfare costs. Penalties/charges resulting from cancellation/changes of
airline reservation shall be the employee's responsibility if cancellation or change is due to personal benefit. When traveling out-of-
state, CCS pays the lesser of airfare versus car mileage. Be sure to provide a printed quote of the airline rate.

H. Parking Fees, Tolls, and Storage Fees: are reimbursable. Receipts are required for fees in excess of $3.00 per day.
Reimbursement of expense for airport parking is limited to 96 hours with receipt required. Fares for commuting are reimbursable.
Receipts are required for one way trips which exceed $20.00.

I. Other
Out-of-state travel regulations vary from NC out-of-county guidelines. Please check with the CTE office in advance of travel.

21

CCS OUT-OF-COUNTY CHECK REQUEST FORM

22

CAREER AND TECHNICAL EDUCATION STIPEND POLICY

A $100 per day stipend will be paid to Career and Technical Education teachers when they
work outside the terms of their employment in the following situations:

▪ Chaperoning CTSO members to approved functions / conferences.
▪ Participating in required and approved Career and Technical Education

workshops / training.
**No stipends will be paid without prior approval from the Career and Technical Education
Office.
Career and Technical Education does not pay stipends or expenses for teachers attending
training for the purpose of the following:

▪ Securing licensure (except Teaching Induction Workshops)
▪ Additional areas of certification
▪ Advanced degrees
▪ Teaching license renewal
▪ Any other activity not required to carry out the duties of their current position

23

CAREER TECHNICAL STUDENT ORGANIZATION

CTSO’s are an integral part of the Career and Technical Education program. These co-
curricular connections provide students leadership, personal growth, and career success
through soft-skill development.
Members are provided opportunities to compete with other students in regional, state, and
national conferences. Events are aligned with classroom instruction students receive or to
workplace readiness skills.

GUIDELINES FOR CTSO DUES

In serving as advisors for Career and Technical Education Student Organizations, please
adhere to the following guidelines:

1. Dues must be received and receipted for all students before attending regional and/or
state conferences.

2. A copy of your state and national membership roster must be attached to a copy of your
students/chaperone list and provided to the Career and Technical Education
administrator at the time of departure.

3. Collected CTSO dues must be used for state and/or national affiliation. Money
collected for membership cannot be used for other purposes. Local dues can be put in
a school CTSO account for local functions.

24

CTSO FUNDING SUPPORTED BY CTE

District/Regional Conferences:

o Cost of activity bus(es) and drivers

o Teacher substitutes

State Conferences:

o Cost of chartered bus(es)
o Teacher conference registration
o Teacher housing
o Teacher meals (state rate)

o Teacher substitutes

National Conferences:

o *Eligible student’s transportation and registration
o Teacher registration, housing, meals (established rate), and transportation
o Teacher substitutes

*Eligible student – any student who is eligible to compete at the national level as a result of
their placement while they are at the state conference.
NOTE: Students who are moved up by DPI to an eligible placement after the conference are
ineligible for CTE funding.
The Career and Technical Education Office will not fund non-competing students.

25

CTSO SAMPLE MEMO

Central Services Staff sends a CTSO informational memo to all Program Area related CTE teachers regarding CTSO
State Competitions and other events where transportation is arranged through the CTE Central Services office.

Chip Lucas, CTE Exec. Director Carson Phipps, CTE Coordinator
Career and Technical Education Taneka Williams, CP Coordinator

P.O. Box 2357
Fayetteville, NC 28302

(910) 678-2442

TO: Business Finance and Information Technology Educators
FROM:
Chip Lucas, Executive Director
Career and Technical Education

THROUGH: Tim Kinlaw, Interim Superintendent
Curriculum and Instruction

DATE: January 3, 2017

SUBJECT: FBLA State Competition
Career & Technical Student Organization (CTSO) Activity

RESPONSE: Return Reason 4 and Student Chaperone Form by Friday, February 24, 2017

Bus transportation will be provided for CTSO members, teachers and chaperones to attend this activity as follows:

Activity Date: March 23-25, 2017

Location: Sheraton Four Seasons (Koury Convention Center – Greensboro)

Place of Departure Crown Coliseum (North Parking Lot)

Departure Date & Time: Thursday, March 23, 2017 at 7:30 am

Return Date & Time Saturday, March 25, 2017 at 5:00 pm

Place of Return: Same as departure

Each student is responsible for his/her own transportation to and from the place of departure. The buses will leave promptly at the
designated time. Please advise students to arrive in a timely manner.

Please complete the attached Student Chaperone Form and return to Dana Ross in the Career and Technical Education office by Friday,
February 20, 2017. The student number count is imperative for scheduling the charter bus. Each student listed should be committed to
attend. IF YOU NOT PARTICIPATING, WRITE “NO PARTICIPATION” ON THE STUDENT CHAPERONE FORM AND RETURN TO
THE CTE OFFICE.

Finally, all the Reason 4s for this event will be submitted together for signature and approval. Therefore, please ensure your Reason 4 is
also at the CTE office before Friday, February 24, 2017.

Thank you in advance for your cooperation with these procedures.

Attachment: Student Chaperone Form
Reason 4 Leave Form

cc: Principal (memo only)

26

CTSO STUDENT/CHAPERONE TRANSPORTATION FORM
Career and Technical Education

Sponsor/Teacher: Phone:

CTSO Group: Total Riding Bus/Plane:

School:
Hotel/Destination:

LIST BELOW NAMES OF STUDENTS BEING TRANSPORTED:

1. 19.

2. 20.
3. 21.
4. 22.
5. 23.
6. 24.
7. 25.
8. 26.
9. 27.
10. 28.
11. 29.
12. 30.
13. 31.
14. 32.
15. 33.
16. 34.
17. 35.
18. 36.

LIST NAMES OF TEACHERS/CHAPERONES BEING TRANSPORTED:
**ALL NON-CCS EMPLOYEES MUST COMPLETE THE VOLUNTEER APPLICATION ONLINE**

1. Mobile Phone:
2. Mobile Phone:
3. Mobile Phone:

Teacher/Sponsor’s Signature: ________________________________________ Date: ______________
Principal’s Signature: _______________________________________________ Date: ______________

27

CHAPERONE GUIDELINES

I. All chaperones not employed by the Cumberland County Schools must complete the
Volunteer Security Data Form fifteen school days prior to the event. This form is to
be filled out electronically on a CCS computer at the Human Resource Website:
https://www.ccsvolunteers.com/. Results will be sent to the school Principal.

II. Cumberland County School employees who are not Career and Technical Education
personnel will be approved as a last measure and on a very limited basis.

III. Career and Technical Education resource personnel who do not have assigned classes
on a daily basis should be secured first to serve as a chaperone when available.

IV. Family members serving as chaperones or attending a Career and Technical Education
initiatives must also complete the Volunteer Security Form and be pre-approved by the
CTE Executive Director.

V. Other family members will be granted permission to attend Career and Technical
Education initiatives on an individual basis and this requires preapproval from the
Career and Technical Education Executive Director.

28

INCLEMENT WEATHER GUIDELINES

Career and Technical Student Organization (CTSO) Functions
Inclement Weather Guidelines

When school is cancelled – all CTE/CTSO activities are cancelled.
When school for students has a two-hour delay, bus departure for CTE/CTSO activities is also
delayed two hours.
When inclement weather occurs on a student holiday and school staff has a two-hour delay,
the CTE/CTSO activities are cancelled.
When inclement weather is a possibility, teachers should take home with them a list of the
CTE/CTSO function participants with telephone numbers.
The first three items should be communicated to CTE/CTSO event participants prior to paying
registration fees.

29

CTSO AGREEMENT FORM

NATIONAL CAREER AND TECHNICAL EDUCATION
STUDENT ORGANIZATION AGREEMENT FORM

(Must be submitted to CTE before any payment is made for students)

STUDENT NAME: ________________________________________________ DOB: ___________________________

ADDRESS: _______________________________________________________________________________________

HOME PHONE: ________________________________ ALTERNATE PARENT PHONE: _________________________

SCHOOL: ________________________________________________________________________________________

TEACHER/ADVISOR: _______________________________________________________________________________

CONFERENCE NAME: ______________________________________________________________________________

CONFERENCE LOCATION: __________________________________________________________________________

CONFERENCE DATES: _____________________________________________________________________________

REGISTRATION FEE: $_____________________

APPROXIMATE TRANSPORTATION COST: $_________________

The Cumberland County Schools Career and Technical Education Department will pay for the
registration fee and transportation costs for any student who is eligible to compete at a national
conference as a result of their placement at the state conference.
As parent/guardian of the above named student, I agree to reimburse the Cumberland County Schools
the prepaid expenses if my student fails to attend the above named conference.

Parent/Guardian Signature: ___________________________________ Date: _________________

Student Signature: ___________________________________________ Date: ________________

30

CCS RIGHT TO CANCEL FIELD TRIPS

3320-R

NOTICE OF CUMBERLAND COUNTY SCHOOLS RIGHT TO CANCEL FIELD TRIPS

In the interest of student safety, Cumberland County Schools reserves the right to cancel any non-
required field trip and is not responsible for any cancellation fees that may be charged by travel-agents
or other services providers. The Cumberland County Schools will not reimburse trip participants for any
monies paid to such service providers, even if Cumberland County Schools cancels the scheduled trip.

PARENT’S ACCEPTANCE OF CUMBERLAND COUNTY SCHOOLS RIGHT TO
CANCEL FIELD TRIPS

I understand and agree that, in the interest of student safety, Cumberland County Schools reserves the
right to cancel field trips and that the Cumberland County Schools is not responsible for any
cancellation fees that may be charged by travel-agents or other service providers, even if Cumberland
County Schools cancels this trip. I understand that if Cumberland County Schools cancels this trip I
may lose some or all of the money paid by, or on behalf of, my child for this trip. I agree not to seek any
financial reimbursement from Cumberland County Schools and I agree to indemnify and hold harmless
Cumberland County Schools, its board members, officers, agents and employees from and against any
and all claims arising out of Cumberland County Schools’ cancellation of this trip.

I give permission for ______________________________ [child’s full name] to go on this non-required
trip sponsored by Cumberland County Schools.

_______________________________________ ________________________________

Parent/Guardian Date

31

FIELD TRIP PROCEDURES

➢ Field trips will be concluded by April 30th of each year. (CTSO conferences are an
exception to this procedure). Principals may set an earlier deadline at their discretion.

➢ When the Career and Technical Education Office arranges transportation for CTSO trips,
teachers must adhere to deadlines in order to provide sufficient transportation. (Example: CTSO
Sample Memo on page 26).

➢ Field Trip Request Forms must be in the Career and Technical Education Office 15 working
days prior to the field trip. (See sample forms pages 32-36 ) **Forms available under “Field
Trip Forms” at the CCS Portal: http://ccsportal/Forms/Forms/AllItems.aspx. FT5 Forms
for Chartered Buses and Air Transportation will be generated from the CTE office as one form
for all participating schools. Each school will receive approved copies.

➢ Yellow school buses should be the first choice of transportation and school activity buses should
be second or whichever is least expensive.

➢ The person arranging the trip at each school secures the yellow school buses, school activity
buses, and drivers.

➢ Chartered commercial transportation is secured through the Career and Technical Education
Office. When commercial transportation is provided and departure is from a central location,
CTE does not provide additional bus transportation.

➢ When trips involve multiple buses, the Career and Technical Education Office will designate one
person as trip coordinator.

➢ All Career and Technical Education field trips must follow the Cumberland County Schools Field
Trip Policies. Field trip policies are located on the Cumberland County Schools Website under
“Board of Education” tab section, click on “CCS’ Board Policy,” and then on “Policy Manual.
Section 3320-R regards Field Trips. Use this link to go directly to the policy:
3320-R: CCS Field Trip Policy

➢ CTE funds have been budgeted to allow for transportation and teacher substitutes for four (4)
classroom field trips per semester for each Traditional High School and one (1) classroom field
trip per semester for each Non-traditional High School and each Middle School on a first come
first served basis. Trips must be in the local Cumberland County area and trips to Fayetteville
Technical Community College are strongly encouraged. All field trips should be organized
through your CTE Facilitator or CTE School Contact person.

32

SAMPLE FIELD TRIP FORMS

3320-R

CUMBERLAND COUNTY SCHOOLS
FIELD TRIP INFORMATION/PERMISSION SLIP (Form FT2)

STUDENT’S NAME ______________________________SCHOOL: _____________________________
STUDENT’S SCHOOL ID NUMBER ______________________________________________________
A field trip has been planned that will serve as an enrichment experience for those students participating. The trip will
serve as a preparatory/follow-up activity to enrich a regularly scheduled part of the instructional program. Students
will not be allowed to take the trip unless parental permission is granted. All lines on the Parental Consent form
(below) must be completed. If you do not have a doctor, insurance, cellular phone, etc., please fill in the
blank with the word “none”.
The school system is responsible for supervising students; however, the school system is not responsible for or
liable for commercial transportation or transportation in any non-school owned vehicle not being driven by a
school employee; or any occurrence or accident beyond its control. In the event that an accident happens,
medical assistance will be sought immediately. The parent will be contacted, and medical charges will be assigned to
the parent or guardian. The behavior of our students as it relates to a field trip is of critical importance. Students are
to be on their best behavior. Inappropriate behavior will result in disciplinary action, including in extreme cases being
returned home separately at the parent’s expense.

The Following Details Are Provided For Your Information:

DESTINATION: _______________________________________________________________________
SUPERVISING TEACHERS: ____________________________________________________________
DEPARTURE DATE: __________________________________________ TIME: __________________
RETURN TO SCHOOL: ________________________________________ TIME: __________________
MODE OF TRANSPORTATION: ___________________________OTHER: ______________________
OTHER MONIES NEEDED: _____________________________________________ ADMISSION, ETC.
ARRANGEMENT FOR MEALS __________________________________________________________
PARENTAL FIELD TRIP CONSENT FORM
Complete the Following: Destination: __________________ Teacher: ___________________________
I hereby certify that (student’s name) __________________________________ has permission to
participate in the field trip according to the policies and provisions as stated above. In the event of an
accident or medical emergency, I authorize the supervising teachers to seek medical assistance, and I
will assume responsibility for all expenses.
Parent Name: __________________________________ Student Name: ________________________
Phone: Evening __________ Daytime_________ Cellular _________ Pager _________
Address: _________________________________________ Date of Student’s Birth: ________________
Doctor’s Name: ____________________________________ Phone Number: _____________________
Name of Insurance Company _________________________ Policy Number: _____________________
If parent cannot be located in the event of an emergency, contact:
Name: ___________________________ Address: _________________________________________
Phone: Evening __________ Daytime_________ Cellular _________ Pager _________
Parent Approval Signature ______________________________________Date: _____/_____/_____

PLEASE RETURN THIS FORM TO SCHOOL THE NEXT SCHOOL DAY

33

3320-R

CUMBERLAND COUNTY SCHOOLS

IN-COUNTY FIELD TRIP REQUEST/APPROVAL YELLOW BUS (FORM FT3) (EDITORIAL REV. 9-06)

SCHOOL____________________________________ PHONE _________________________ SCHOOL #______________
TEACHER/SPONSOR_________________________________ LIST BUS NUMBERS_______,________,_______,________
DEPARTURE DATE_________ DEPARTURE TIME_________ RETURN TIME_________ (NO LATER THAN 1:30 PM)
DESTINATION ADDRESS________________________________________________________________________________
STUDENT GROUP/GRADE LEVEL(S) ___________________________NUMBER OF STUDENTS_____________________
ARE ANY SPECIAL NEEDS STUDENTS IN THIS GROUP? YES______ NO______
# OF W/C (MOTORIZED) _____ # OF W/C (REGULAR) ______ # OF HARNESSES ______ # OF SEATBELTS ______
CONSULT WITH PT OFFICE YES_____ NO_____ N/A_____
IS THE DESTINATION FULLY ACCESSIBLE TO ALL PARTICIPANTS YES______ NO _______
- - - - - - - -- -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- -- - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
INSTRUCTIONAL PURPOSES FOR TRIP____________________________________________________________________
THE FOLLOWING STATEMENTS SHOULD BE TURNED IN AT SCHOOL:
*TRIP OBJECTIVES AND HOW ALIGNED WITH THE NC STANDARD/OCCUPATION COURSE OF STUDY
*INCLUDE PRE/POST PREPARATORY AND CULMINATING CLASSROOM INSTRUCTIONAL ACTIVITES
*LIST FIELD TRIP ITINERARY (INCLUDE ALL DESTINATIONS)
TEACHER CHAPERONES_________________________________________________________________________________
OTHER ADULT SUPERVISORS___________________________________________________________________________
MAXIMUM NUMBER OF STUDENTS______________________________________________________________________
STUDENT FEE $_______________ FUNDING SOURCE(S) ____________________________________________________
ARRANGEMENTS FOR STUDENTS WHO CANNOT PAY_____________________________________________________
MEALS – COST _______________________ INITIALED BY CAFETERIA MANAGER_______________________
CHECK ONE: BAG LUNCH_________ EAT AT RESTAURANT_______ EAT FAST FOOD _______ OTHER_________

• SPONSORING TEACHER’S STATEMENT: THIS FIELD TRIP HAS BEEN PLANNED IN COMPLIANCE
WITH ADMINISTRATIVE PROCEDURES PURSUANT TO POLICY IFCB (FIELD TRIPS)
PARENTAL CONSENT IS REQUIRED PRIOR TO DEPARTURE.

• PARENTAL CONSENT FOR ALL STUDENTS SHALL BE FILED IN THE OFFICE AND A COPY MUST BE
WITH THE SPONSORING TEACHER DURING THE FIELD TRIP ACTIVITY.

TEACHER SPONSOR: _______________________________________________ ____/_____/____

APPROVAL SIGNATURES

BUILDING PRINCIPAL: _______________________________________________________ ___/_____/___
EXECUTIVE DIRECTOR/ PROGRAM COORDINATOR (if applicable) _________________ ____/_____/___

TRANSPORTATION SUPERVISOR _____________________________________________ _____/_____/____

*SP-1 DUE TWO (2) DAYS AFTER TRIP

34

3320-R

CUMBERLAND COUNTY SCHOOLS

In-State Trips Less than 150 Miles – Activity Bus (Form FT4)

TEACHER/SPONSOR: ___________________________________ SCHOOL: __________________________________________

STUDENT GROUP/GRADE LEVEL(S) INVOLVED: _________________________________ NUMBER OF STUDENTS:_________
ARE ANY STUDENTS WITH SPECIAL NEEDS IN THIS GROUP? YES___ NO_____ IF YES, DESCRIBE SPECIAL
NEEDS __________________________________________________________________________________________________

DESTINATION____________________________________________________________________________________________

IS THE DESTINATION FULLY ACCESSIBLE TO ALL PARTICIPANTS? YES ________ NO______

HAVE ACCOMMODATIONS BEEN ARRANGED FOR STUDENTS WITH SPECIAL NEEDS (LIFT, SPECIALIZED RESTRAINTS,

ETC? ___________________________________________ CONSULT WITH PT OR PARENTS)? YES___ NO ___ NA___

# BUSES NEEDED____DEPARTURE DATE ___/___/___ TIME: ________ BUSES MUST BE RETURNED BY____ ON ____/____/____

LIST BUS NUMBERS ________, ________, ________, ________, ________
INSTRUCTIONAL PURPOSES FOR TRIP: _____________________________________________________________________

ATTACH THE FOLLOWING STATEMENTS:

TRIP OBJECTIVES AND HOW ALIGNED WITH THE NC STANDARD/OCCUPATIONAL COURSE OF STUDY
INCLUDE PRE/POST PREPARATORY AND CULMINATING CLASSROOM INSTRUCTIONAL ACTIVITIES
LIST FIELD TRIP ITINERARY (include all destinations)

TEACHER CHAPERONES: _______________________________________________________________________________

NAMES OF OTHER ADULT SUPERVISORS:_________________________________________________________________

MAXIMUM NUMBER OF STUDENTS________________________________________________________________________

STUDENT FEE: $ ______________________________FUNDING SOURCE(S): _____________________________________

ARRANGEMENTS FOR STUDENTS WHO CANNOT PAY:______________________________________________________

MEALS - COST ________________________________________ INITIAL: CAFETERIA MANAGER __________

CHECK ONE: ❏ BAG LUNCH ❏ EAT AT RESTAURANT ❏ EAT FAST FOOD ❏ OTHER _____________________________

❏ SPONSORING TEACHER’S STATEMENT: THIS FIELD TRIP HAS BEEN PLANNED IN COMPLIANCE WITH
ADMINISTRATIVE PROCEDURES PURSUANT TO POLICY IFCB (FIELD TRIPS). PARENTAL CONSENT IS REQUIRED PRIOR
TO DEPARTURE.

❏ PARENTAL CONSENT FOR ALL STUDENTS SHALL BE FILED IN THE OFFICE AND A COPY MUST BE WITH THE
SPONSORING TEACHER DURING THE FIELD TRIP ACTIVITY

TEACHER SPONSOR: ________________________________________________________________ _____/_____/______

APPROVAL SIGNATURES

BUILDING PRINCIPAL: ____________________________________________________________________/______/______
(Principal authorizing and supervising the field trip)

EXECUTIVE DIRECTOR/
PROGRAM COORDINATOR (if applicable): _____________________________________________ _____/______/______

PRINCIPAL/ATHLETIC DIRECTOR: ___________________________________________________ _____/______/_______
(Principal authorizing use of activity bus)

SUBMIT THREE (3) COPIES to the Office of the Principal authorizing use of Activity Buses no later than 10 working days prior
to the field trip. Activity buses cannot be used without prior approval. One copy WILL BE RETURNED TO THE FIELD TRIP
SCHOOL AND ONE (1) FILED IN THE OFFICE OF THE SUPERINTENDENT/DESIGNEE.

35

3320-R

Form FT5: October 2001 (Green Form)

CUMBERLAND COUNTY SCHOOLS

Trips in Excess of 150 Miles/Out-of-State Field Trip (Form FT5)

TEACHER/SPONSOR: _____________________________ SCHOOL:______________________________ Date ____/____/____
DEPARTURE DATE _____/_____/_____ TIME: _____________ RETURN DATE _____/_____/_____TIME:___________
STUDENT GROUP/GRADE LEVEL(S) INVOLVED:______________________________ # OF STUDENTS:___________
ARE ANY STUDENTS WITH SPECIAL NEEDS IN THIS GROUP? YES___ NO_____ IF YES, DESCRIBE SPECIAL
NEEDS __________________________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
HAVE ACCOMMODATIONS BEEN ARRANGED FOR STUDENTS WITH SPECIAL NEEDS (LIFT, SPECIALIZED RESTRAINTS,
ETC?) ___________________________________________ CONSULT WITH PT OR PARENTS)? YES___ NO ___ NA___
IS THE DESTINATION FULLY ACCESSIBLE TO ALL PARTICIPANTS? YES ________ NO_______
INSTRUCTIONAL PURPOSES FOR TRIP: _____________________________________________________________________
ATTACH THE FOLLOWING STATEMENTS:
• TRIP OBJECTIVES AND HOW ALIGNED WITH THE NC STANDARD COURSE OF STUDY
• INCLUDE PRE/POST PREPARATORY AND CULMINATING CLASSROOM INSTRUCTIONAL ACTIVITIES
• LIST FIELD TRIP ITINERARY (include all destinations)
NAME OF TRANSPORTATION CARRIER ____________________________________________________________________
NAMES OF OTHER ADULT SUPERVISORS: __________________________________________________________________
NAMES OF TEACHER CHAPERONS: ________________________________________________________________________
MAXIMUM NUMBER OF STUDENTS: _________________________________________________________________________
MEALS - COST ____________________________________________________ INITIAL: CAFETERIA MANAGER _________
LODGING PRICE QUOTE (if applicable) NAME ______________________________________ COST ____________
STUDENT FEE: $ ___________________ OTHER FUNDING SOURCE (Federal, EC, PTA, etc.): __________________________
ARRANGEMENTS FOR STUDENTS WHO CANNOT PAY: ________________________________________________________
SPONSORING TEACHER’S STATEMENT: THIS FIELD TRIP HAS BEEN PLANNED IN COMPLIANCE WITH ADMINISTRATIVE
PROCEDURES PURSUANT TO POLICY IFCB (FIELD TRIPS). PARENTAL CONSENT IS REQUIRED PRIOR TO DEPARTURE.

APPROVAL SIGNATURES

BUILDING PRINCIPAL OR PROGRAM
COORDINATOR, IF APPLICABLE: ____________________________________________ _____/______/______

EXECUTIVE DIRECTOR APPROVAL: ____________________________________________ _____/______/______:

SUBMIT ONE COPY TO THE OFFICE OF THE EXECUTIVE DIRECTOR/PROGRAM COORDINATOR.

36

PHOTOGRAPHIC PARENTAL PERMISSION

P.O. Box 2357
Fayetteville, North Carolina 28302
Photographic/Videotaping Permission

The Cumberland County Schools use photographs, slides, videos, or illustrations of students for many
purposes. Some examples include, but are not limited to, newsletters, annual reports, brochures,
presentations, videos, news stories produced by the school system onto our web site and other news
media, or in other similar forms of communication.

This form allows you as a parent or guardian to choose whether your child may be in a video,
photograph, or other illustration used by the Cumberland County Schools or other news media sources.

CHECK ONE:

I give permission to the Cumberland County Schools and Fayetteville Technical Community
College or other news media to make photographs, slides, videos, or illustrations of my child.
Further, I authorize their use without inspecting or approving the finished product or its specific
use.

I do not give permission for my child to be included in presentations by the Cumberland County
Schools or the news media.

Parent/Guardian Signature Student’s Name
Student’s School
Date of Signature Student’s Grade
Student’s Teacher
Street Address

City State Zip

37

PURCHASING PROCEDURES AND GUIDELINES

CTE SCHOOL ALLOCATIONS
▪ Deadline for expenditures is November 15, 2017. CTE School Allocations are made once per

year.

▪ CTE will accept only typed purchase order requisitions. A PO requisition template is available from
the CTE Google Drive 17-18 Blank PO

▪ Check with vendors/catalogs for current prices. Educational prices are different from consumer
prices.

▪ Leave Budget code line on PO blank. CTE Office will add the budget code.

▪ Principal’s signature is required on all CTE PO requisitions using School Allocations.

▪ Check (✓) “School Allocations” printed at top of each PO requisition form before sending to the
CTE Office.

▪ Approved copies of all CTE PO requisitions are returned to the school to be kept on file.

▪ All orders are delivered to the CCS Shipping and Receiving Department. Contact Becky
Smith at the CTE Office if other arrangements are needed.

SPECIAL AREAS OF CONCERN
▪ No items may be purchased by a teacher with cash or credit card.

▪ Equipment repairs/maintenance funds are available. Contact CTE Office if needed.

▪ A separate allocation is available for food purchases for Foods I & II and Exploring Life Skills
pending approval of a Food Purchasing Plan.

▪ Items listed below should come from the principal’s budget and not CTE funds.
❑ Teacher supplies not used by students (example: teacher desk chairs, lamps, etc.)
❑ Materials needed for student projects that become their property after completion

▪ To avoid losing privileges, forward all receipts for purchases made from blanket purchase
orders to Becky Smith in the CTE Office as they are acquired. Do not send receipts for CTE
purchases to the Accounts Payable Office.

▪ Use separate PO requisitions to order items from the categories listed below. Do not combine
items from different categories. (Example: Do not order software on same purchase order as
resource books)
❑ Instructional supplies, i.e. paper, tape, etc.
❑ Periodicals, Magazines, Newspapers
❑ Resources books
❑ Software: The “Request for Approval of Software Purchase” form must be attached
with supporting documentation (page 40).

SUPERVISOR’S BUDGET
● The Supervisor’s Budget funds those items not eligible for CTE School Allocations. CTE
Administrators will determine expenditures for their specific program areas.

38

REQUEST FOR APPROVAL OF SOFTWARE PURCHASE

39

PURCHASING DEADLINES DATE DUE TO
CTE OFFICE
PURCHASE ORDER REQUSITIONS November 15
March 1
CTE School Allocation for Instructional Supplies
Career Academy Supplies March 1

(does not include food for graduation and advisory board meetings) April 2

Supervisors’ Budgeted Funds to Out of State Vendors
Supervisors’ Budgeted Funds to In State Vendors

SPENDING DEADLINE
All BLANKET PURCHASE ORDERS must be spent by APRIL 13.

NOTE:
▪ School Allocations for CTE instructional supplies are sent to principals in early April / May.
▪ In order to ensure delivery of supplies at the beginning of the school year, purchase order

requisitions must be submitted to the CTE Office by June 30th.

▪ Career academy meal invoices for functions and advisory board meetings must be submitted to the
CTE Office the day after the function. (Include agenda, minutes or invitation list.)

▪ Direct pays (reimbursements) for out-of-pocket expenses are NOT allowed.
★ ALL PURCHASES MUST BE SUBMITTED ON PURCHASE ORDER REQUISITIONS.
Exceptions to this policy require approval from CCS Finance and prior approval from your
CTE Supervisor.

40

BLANKET PURCHASE ORDERS

IMPORTANT: RECEIPTS FOR ALL CTE BLANKET PURCHASE ORDERS, (PO’S) SHOULD BE FORWARDED TO BECKY
SMITH IN THE CTE OFFICE. DO NOT SEND RECEIPTS TO THE ACCOUNTS PAYABLE OFFICE FOR CTE PURCHASES.

When you receive your Blanket Purchase Order, (PO):

● The purchase order is printed in triplicate:
1. White for the Vendor
2. Blue for the CTE Office @ Central Services
3. Pink for teacher records

● Verify that your name and the Vendor’s name and address are correct.

● Make several legible copies of the Blanket PO to be given to the business each time you make a purchase.

● Take the original blue copy and a white copy to the store EACH VISIT.

● When you arrive in the store (unless directed otherwise), let customer service/cashier know that
you will be using a Cumberland County Schools Blanket PO.

● After you finish shopping (unless directed otherwise), show the blue copy of the Blanket PO to the
cashier/customer service person before they scan your items.
 Leave a white copy with the cashier for store records.
 KEEP the blue copy.
 You are required to get an itemized receipt. Grocery store purchases also require a validated charge
sales slip. (Charge sales slips need to be validated through the cash register).

When you return to school:

 Sign your name at the bottom of the receipt and MAKE A COPY of the receipt for your records.
 Attach the signed original receipt to a white copy of the Blanket PO. Grocery store purchases require

the original, validated charge sales slips attached. Send this to Becky Smith, Bookkeeper in the
CTE Office within a week of the purchase.

Note: DO NOT give receipts to your school bookkeeper or send receipts to Accounts Payable.

● Each time you use the Blanket PO, you will attach the copy of the signed receipt to your pink copy of the
PO. Do not attach receipts to original blue copy unless closing out the Blanket PO. You are to use this
pink copy with the copied receipts to monitor/track your spending and balance of the blanket purchase order.

● Do the above each time you use the Blanket PO. This will allow the company to be paid for your purchases in
a timely manner.

● When dollar value of Blanket PO has been reached or you are ready to close it out:

● Sign the blue copy, check the final box located at the bottom, and attach any final receipts.
● Send it to Becky Smith, Bookkeeper in the CTE office.

Note: Use until dollar limit is reached. (Some companies will allow you to use a Blanket PO several
different visits and some will only allow it to be used once.)

Call 678-2404 if you have questions.

41

SAMPLE PURCHASE ORDER REQUISITION FORMS

42

43

GRADUATION INFORMATION

FUTURE READY CORE COURSE OF STUDY

44

CUMBERLAND COUNTY SCHOOLS CAREER CLUSTERS (1 OF 2)

45

CUMBERLAND COUNTY SCHOOLS CAREER CLUSTERS (2 OF 2)

46

ARTICULATION AGREEMENT

47

48

49