New Gateway to Computer Science 7

Spelling and Grammar Check Features

When you type your document, red wavy lines will appear under any word
if there is spelling errors and if the green wavy lines will appear if there is
grammatical errors.

To fix spelling errors:

Put your cursor over
the misspelled word
and right click.

A drop down box will
appear with correct
spellings of the word.

Highlight and left
click the word you
want to replace the
incorrect word with.

To complete a more comprehensive Spelling and Grammar check,
you can use the Spelling and grammar features.

Click on the Review tab

Click on the Spelling & Grammar command.

A Spelling and Grammar box will appear.

You can correct any Spelling or Grammar error with the help of the
above box.

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Print Preview

Print Preview automatically displays when you click on the Print tab.
Whenever you make a change to a print-related setting, the preview is
automatically updated.

Click on the File tab, and then click on the Print option. To go back to
your document, click on the File tab.

A preview of your document automatically appears.
To view each page, click on the arrows below the preview.

Printing the document

To print the document that you want to print, follow the following steps.
Click on the File tab.
Click on the Print command to print a document.
This dropdown shows the currently selected printer. Clicking on the

dropdown will display other available printers.
These dropdown menus show currently selected Settings.
Finally click on print button.

Word Processing Program 2010 101

1

5
3

2

4

Bordering the paragraph

Select the required paragraph where you want to apply boarder.
Click on the home tab and move on the paragraph group.
Click on all borders icon. The list will appear in left side of the page.
Choose the required boarder option like bottom boarder, top border,

left border, right border, No border, all borders etc. as per your
requirement.
Now the border will appear on the paragraph.

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Shading the paragraph

Select the required Scan Here
paragraph where you For video tutorials
want to apply shading.

Click on home tab and
move on paragraph
group.

Click on the shading
icon.

The list will appear as
in the figure.

Choose the required
shading colour.

Now the border will appear on the paragraph.

To remove the shading

Again you can select the shading part.

Click on No colour option to remove the shading.

Word Processing Program 2010 103

1. Fill in the blanks with correct words/phrases.

a. ……………… are designed for each type of computer professionals.
b. Microsoft Word is available on both …………… and Macintosh

operating systems.
c. The ……………tab in Microsoft Word allows you to select the size

of your table in rows and columns by highlighting a simulated
table in a drop-down menu.
d. The ………………. Tab also allows you to change the shape fill,
outline, and effects and select how the text in your document is
wrapped around the shape.
e. ………………. can be used to add special text effects to your
document.
f. Pictures and …………… can be inserted or copied into a document
from many different sources, including downloaded from a clip
art and web site provider.
g. ……………. means reduces the size of a picture by removing vertical
or horizontal edges.
h. …………….. graphic is a visual representation of your information
that you can quickly and easily create, choosing from among
many different layouts, to effectively communicate your message
or ideas.
i. Print Preview automatically displays when you click on the ……….
tab.

2. State whether the following sentences are True or False.

a. MS word is a system software.
b. We cannot write anything on top and bottom margin of page.
c. Clip gallery is the collection of clips.
d. We can insert the picture on MS word from our pen drive also.
e. A spelling check option is on Page Layout menu.

104 New Gateway to Computer Science Book- 7

f. A table is the process to move text at center, left and right.
g. We can preview the print from Insert Tab.
h. ClipArts are the readymade pictures.
i. Green lines indicate spelling errors in the document.

3. Write the steps to do the following works.

a. To insert shapes. b. To insert text on shapes.

c. To delete shapes. d. To insert word-art.

e. To insert picture from file. f. To create columns.

g. To insert Table. h. To print the document.

4. Answer the following questions.

a. Define application software. For what purpose are application
programs designed?

b. Write down the features of MS-Word?
c. What is the text box?
d. What is the use of Word Art?
e. Define the term “cropping”.
f. Define SmartArt graphics with types.
g. How to insert a table in the document? Write with steps.
h. Define Print Preview.

Project Work and Activity

a. Prepare your own Bio-data on MS word.
b. Insert some pictures on your document from clipart and file.
c. Design an advertisement format using the text box and drawing tool.
d. Perform the spelling and grammar check using menu.

Word Processing Program 2010 105

Chapter

8 Spreadsheet Software – 2010

Learning Outcomes

At the end of this lesson, the students will be able to:
define spreadsheet program, and its features.
tell the components of excel 2010.
describe excel 2010.
write various excel formulas.

Let's Update

. In 1936, the Russians made a computer that ran on water.
. The first web browser was invented in 1990 by Tim Berners-Lee.
. The first website that went online was “info.cern.ch”, which was also

created by Tim Berners-Lee at the research lab CERN 1990.

Introduction

Excel is the spreadsheet program created by Microsoft.  You can use any
spreadsheet program for analysing data. It has become an integral part of
most business organizations all over the world. Some organizations use this
spreadsheet software for generating memos, track sales and other business
data. MS Excel has a simple interface that allows users to easily understand
this software and helps to perform basic activities. There are some features
of excel which are listed below.
It helps to work with simple and complex calculations.
It helps to formatting and editing the data from Home tab.
It helps to work with Pivot Tables.

106 New Gateway to Computer Science Book- 7

It helps to work with various excel charts.
It helps to sort and filter the data.
It helps to apply the conditional formatting.
It helps to customize the ribbon in an effective way.
In previous classes we discussed some basic concept of excel. Here we will
discuss more about excel 2010.

Components of Excel 2010

Scan Here

For video tutorials

File Tab
You can use this tab to open or save files, create new sheets,
print a sheet, and do other file related operations.
Quick Access Toolbar

This toolbar is just
above the File tab
and it provides a convenient resting place for the Excel’s
most frequently used commands.

Spreadsheet Software – 2010 107

Ribbon
Excel has a unique ribbon which contains various tab like: Home, Insert,
Page layout, Formulas, Data, Review and View. The Home tab contains the
most frequently used commands in Excel.

Title Bar
This lies in the middle and at the top of the window. Title bar shows the
program and the sheet titles.

Help
The Help Icon can be used to get excel related help anytime
you need.
Zoom Control
Zoom control lets you zoom in for a closer look
at your text. The zoom control consists of a slider
that you can slide left or right to zoom in or out.
View Buttons
The group of three buttons located to the left of the
Zoom control, near the bottom of the screen is view
buttons.
Sheet Area

The area where you enter data is called sheet area.

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Row Bar
Rows are numbered from 1 onwards and you keep on increasing as you keep
entering data. Maximum limit is the maximum number of rows. There are
1,048,576 in Excel 2010.

Column Bar
Columns are numbered from A
onwards and keeps on increasing as
you keep entering data. After Z, it will
start the series of AA, AB and so on.
Maximum number of columns are
16,384 in excel 2010.

Working with Spelling and Grammar Errors

Choose the Review tab and select the Spelling option or press F7 key.
Select the range before you

activate the spell checker.
If the spell checker doesn't

recognize any word, it
displays the Spelling
dialog  with suggested
options.

Spreadsheet Software – 2010 109

There are various options with the spell check dialog box which is
listed below.
Ignore Once : It ignores the word and continues the spell check.
Ignore All : It ignores the word and all subsequent occurrences of it.
Add to Dictionary : It adds the words to the dictionary.
Change : It changes the word to the selected word in the Suggestions

list.
Change All : It changes the word to the selected word in the

Suggestions list and changes all subsequent occurrences of it without
asking.
Auto Correct : It add the misspelled word and correct spelling
(which you select from the list) to the AutoCorrect list.

Zoom Slider

The default screen is displayed at 100% in Excel. You can change the zoom
percentage from 10% (small) to 400% (large). Zooming does not change
the font size, so it has no any effect while printing the document. You can
view the zoom slider at the right bottom of the workbook.
Zoom In
You can zoom in the workbook by moving the slider to the right. It will
change only the view of the workbook. You can have maximum of 400%
zoom in.



110 New Gateway to Computer Science Book- 7

Zoom Out
You can zoom out the workbook by moving the slider to the left. It will
change only the view of the workbook. You can have maximum of 10%
zoom out.

Using Symbols in Excel

Click on the Insert and select the Symbols option.
Choose Symbol to view available symbols.
Select the symbol you want to add and click on insert to use the symbol.


Working with Special Characters
Go to Insert tab .
Select Symbols and select Special Characters to view the available

special characters.

Spreadsheet Software – 2010 111

You can see many special characters available there like Copyright,
Registered, etc.

Select the special character you want to add and click on the insert, to
use the special character.



Inserting Comment

Various formatting options are available for comments. For formatting a
comment you can use the following steps.
Right click on cell and go on Insert

comment.
Type required text on the box.
Place the mouse over the text to see

the comment.

Text Boxes

Text boxes are special graphic objects that combine the text with a
rectangular graphic object. Text boxes and cell comments are similar in
displaying the text in rectangular box. But text boxes are always visible,
while cell comments become visible after selecting the cell.

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Adding Text Boxes Scan Here
Choose the Insert and select Text Box.
Choose the text box or draw it.
Type the required text inside the text box.

For video tutorials



Formatting Text Box

After you have added the text box, you can edit it by changing the font, font
size, font style, and alignment. We can format the text box with the help of
the following steps.

Right click over the text box area.
Select the format shape option.

Spreadsheet Software – 2010 113

Fill : It specifies the filling of the text box like No fill and solid fill.
It also specifies the transparency of text box fill.

Line Colour: It specifies the line colour and transparency of the
line.

Line Style: It specifies the line style and width.
Size: It specifies the size of the text box.
Properties: It specifies some properties of the text box.
Text Box: It specifies the text box layout, Auto-fit option and

internal margins.

Formatting a Cell

MS Excel Cell can hold different types of data like Numbers, Currency,
Dates, etc. You can set the cell type in various ways.
Right Click on the cell and choose Format cells
Select the Number tab.
You will get a window as below.

Scan Here
For video tutorials

114 New Gateway to Computer Science Book- 7

Explanation :

General: This is the default cell format of Cell.
Number : This displays cell as number with separator.
Currency  : This displays cell as currency i.e. with currency sign.
Accounting : Similar to Currency, used for accounting purpose.
Date: Various date formats are available under this like 17-09-2016,

17th Sep-2016, etc.
Time: Various Time formats are available under this, like 1.30PM,

13.30, etc.
Percentage : This displays cell as percentage with decimal places like

50.00%.
Fraction : This displays cell as fraction like 1/4, 1/2, etc.
Scientific : This displays cell as exponential like 5.6E+01.
Text : This displays cell as normal text.
Special : Special formats of cell like Zip code, Phone Number.
Custom : You can use custom format by using this.

Changing the Background and Foreground Colour

The background colour of the cell is white. You can change it as per your
need.
Click on the Home tab and move on the font group.
Select the Fill colour option.

Spreadsheet Software – 2010 115

The foreground or text colour is black in MS Excel. You can change it as per
your need.
Click on the Home Tab and move on the font group.
Select the required foreground  colour from the option.

You can also change the foreground colour by selecting the cell Right
click, Format cells, Font Tab and Colour option.
Merge Cells

You can merge two or more than two cells. When you merge cells, you do
not combine the contents of the cells. You can combine a group of cells into
a single cell that occupies the same space.
Choose the Merge & Center control on the Ribbon.
Select the cells that you want to merge and then click the Merge &

Center button.


Choose Alignment tab of the Format Cells dialog box.

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Additional Options
Merge Across : When a multi-row range is selected, this command

creates multiple merged cells one for each row.
Merge Cells : Merges the selected cells without applying the center

attribute.
Unmerge Cells : Unmerges the selected cells.

Using Filters in Excel

Filtering refers to the way of displaying
only those records which meets the
certain conditions on the basis of the
given criteria.
Place a cursor on the Header Row.
Choose Data Tab and select Filter to

set filter.

Spreadsheet Software – 2010 117

Click the drop-down arrow in the Area Row Header and remove the

check mark from Select All, which unselects everything.
Then select the check mark for Dhading which will filter the data and

displays data.

Working with worksheet

MS Excel workbook contains at least one or more worksheets. If you are
working with a large amount
of related data, you can use
worksheets to help organize
your data and make it easier
to work with.
Here, we will learn
how to name and add colour to worksheet tabs, as well as how
to add, delete, copy, and move worksheets. We will also learn how
to group and ungroup worksheets.
When we open an Excel workbook, there are three worksheets by default.
The default names on the worksheet tabs are Sheet1, Sheet2, and Sheet3.

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To rename worksheets:
Right-click the worksheet tab you want to

rename.
The worksheet menu will appear.
Select the Rename from the option.

•
•
•
The text is now highlighted by a black box. Type the name for the
worksheet.

Click anywhere outside the tab. The worksheet is renamed.

To insert new worksheets:
Click on the Insert Worksheet icon.
A new worksheet will appear.



Spreadsheet Software – 2010 119

(You can also change the setting for the default number of worksheets that
appear in Excel workbooks.)
To delete worksheets:
Worksheets can be deleted from a workbook,
including those containing data.
Select the worksheets you want to

delete.
Right-click one of the selected

worksheets.
The worksheet menu appears.
Select the Delete option.
The selected worksheets will be deleted

from the workbook.
To copy a worksheet:
Right-click the worksheet you want to copy.
The worksheet menu appears.
Select the Move or Copy option.

The Move or Copy dialog box will appear. Check the Create a copy box.

120 New Gateway to Computer Science Book- 7

Click on the OK button.

Now, your worksheet is copied.

It will have the same title as your original worksheet, but the title will
include a version number, such as Computer (2).

To move a worksheet:

Click the worksheet you want to move.

The mouse will change to show a small worksheet icon  .

Drag the worksheet icon until a small black arrow  appears where
you want the worksheet to be moved.

Release your mouse, and the worksheet will be moved.

Spreadsheet Software – 2010 121

To colour worksheet tabs:
You can colour your worksheet tabs which helps to organize your worksheets
and make your workbook easier to navigate.
Right-click on the worksheet tab that you want to colour.
The worksheet menu appears.
Select Tab Colour. The colour menu appears.
Select the colour you want to change your tab.

The tab colour will change in the workbook.

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( If your tab still appears white, it is because the worksheet is still selected.
Select any other worksheet tab to see the colour change.)
Grouping and ungrouping worksheets
You can work with each worksheet in a workbook individually, or you
can work with multiple worksheets at the same time. Worksheets can be
combined into a group.
To group worksheets:
Select the first worksheet you want in the group.

Press and hold the Ctrl key on your keyboard.
Select the next worksheet you want in the group.
Continue to select worksheets until all of the worksheets you want to

group are selected.

Release the Ctrl key. The worksheets are now grouped.
The worksheet tabs appear white for grouped worksheets.

Spreadsheet Software – 2010 123

To ungroup all worksheets:
Right-click on one of the worksheets.
Worksheet menu appears.
Select Ungroup.
Now, the worksheets will be ungrouped.

Working with Formula

A formula is an equation that performs a calculation. Like a calculator,
Excel can execute formulas like add, subtract, multiply, and divide.

Excel uses standard operators for equations, such as a plus sign for addition
(+), minus sign for subtraction (-), asterisk for multiplication (*), forward
slash for division (/), and caret (^) for exponents. The key thing to
remember when writing formulas for Excel is that all formulas must begin
with an equal sign (=).

For example Scan Here
Addition (+)
= 10 + 10

Subtraction (-) = 10-5

Multiplication (*) = 10 * 5

Division ( / ) = 10 / 5

Exponents (^) = 10 ^ 5 For video tutorials
Creating a simple formula in Excel:

Select the cell where the answer will appear (C9, for example).

124 New Gateway to Computer Science Book- 7

Type the equals sign (=) in formula bar.
Type the formula in formula bar to calculate (250*25, for example).

Press the Enter key. The formula will calculate, and the value will be
displayed in the cell C9.

If the result of a formula is too large to be displayed in a cell, it may appear
as pound signs (#######) instead of a value. This means the column is
not wide enough to display the cell content. Simply increase the column
width to show the cell content.
Creating formula with cell references
When a formula contains a cell address, it is called a cell reference. Creating
a formula with cell references is useful because you can update data in your
worksheet without having rewritten the values in the formula.

Spreadsheet Software – 2010 125

To create a formula using cell references:
Select the cell where the answer will appear (C6, for example).

Type the equals sign (=).
Type the cell address that contains the first number in the equation

(C4, for example).

Type the operator you need for your formula. For example, type
the addition sign (+).

Type the cell address that contains the second number in the equation
(C5, for example).

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Press the Enter key. The formula will calculate, and the value will be
displayed in the cell C6.

If you change a value in either C4 or C5, the total will be automatically
recalculated.

To create a formula using the point-and-click method:
Select the cell where the answer will appear (C6, for example).

Spreadsheet Software – 2010 127

Type the equals sign (=).
Click the first cell to be included in the formula (C4, for example).

Type the operator you need for the formula. For example, type
the multiplication sign (*).

Click the next cell in the formula (C5, for example).

Press the Enter key. The formula will calculate, and the value will be
displayed in the cell C6.

128 New Gateway to Computer Science Book- 7

To edit a formula:
Click the cell you want to edit.
Insert the cursor in the formula bar, and edit the formula as desired.

You can also double-click the cell to view and edit the formula
directly from the cell.
When you're done, press the Enter key.

The new value will be displayed in the cell C6.

Spreadsheet Software – 2010 129

Simple Mathematical Calculations
Preparing result sheet

Prepare a result sheet with total marks and percentage as below.

To calculate Total
1 Place your mouse on K5 column.
2 Type the formula: =SUM(C5:J5)
3 Now the value will display on K5 column.
To calculate Percentage
1 Place your mouse on L5 column.
2 Type the formula: =K5/8
3 Now the value will be displayed on L5 column as below.

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Quick Learn!

¬¬ Ms Excel is a full featured spreadsheet program.
¬¬ Intersection of rows and columns is called cell.
¬¬ Cell address is the location name of cell on worksheet.
¬¬ MS excel allows us to calculate the expressions using logical and

mathematical operators.
¬¬ The collection of worksheet is called workbook.
¬¬ We have to apply the formula and logic starting with = sign.
¬¬ There are 1048576 rows in excel 2010.
¬¬ There are 16384 columns in excel 2010.
¬¬ Title bar lies in the middle and at the top of the windows.
¬¬ The default screen is displayed at 100%.
¬¬ The maximum zoom in is 400%.
¬¬ Text box are special graphic objects that combine the text with a

rectangular graphic objects.
¬¬ The background colour of the cell is white in excel.
¬¬ We can merge two or more than two cells in excel.

Spreadsheet Software – 2010 131

1. Fill in the blanks with correct words/phrases.
a. Excel is a ………………….program.
b. Intersection of rows and columns is called ………….
c. Predefined formula is called ………….
d. ……………… is electronic spreadsheet program.
e. Number and currency are cell …………….options.
f. Before starting a formula we must start with…….sign.
g. We can combine two or more cells which is called ……………

2. State whether these sentenc]es are True or False.
a. Intersection of rows and columns is called worksheet.
b. Collection of worksheets is called workbook.
c. Functions are predefined formula.
d. We cannot merge the cell.
e. Excel has worksheet, chart and data management features.

3. Write the steps to do following work.
a. To insert symbols in worksheet
b. To add the text box in excel sheet
c. To change the font foreground colour
d. To merge the text
e. To work with text wrap

132 New Gateway to Computer Science Book- 7

4. Answer the following questions.

a. What is Microsoft Excel? Write its features.
b. Name the components of Excel Windows.
c. Name the various options available on spell check dialog box.
d. What are the differences between zoom in and zoom out.
e. Define the Cell.
f. What is formatting a cell?
g. What are the various tab of format cell?
h. What is meant by merging cell?
i. What is function? Name some functions used by excel.
j. What are the parts of function? Explain.
k. Explain about Arguments.

Project Work and Activity

a. Prepare a worksheet for daily sales analysis as below:

AB C D E F

1 Sales Collection (Nepalese computer)

2 S. No. Item Quantity Rate Amount

3 1 Mouse 20 250 ?

4 2 Printer 30 15000 ?

5 3 Scanner 40 5000 ?

64 Light 20 3000 ?

Pen

7 Total ?

8 VAT ?

9 NET ?

Spreadsheet Software – 2010 133

b. Prepare a Result sheet as below.

A B CD EF G HI K

1

2 Roll No. Name Math English Nepali Computer Opt. Math Total Percent

31 Ramesh 80 66 48 77 73 ??

42 Anamol 93 88 63 82 89 ??

53 Pradip 92 67 56 84 78 ??

64 Rasmita 89 59 42 84 68 ??

75 Saujan 66 64 46 64 48 ??

8

c. Prepare a worksheet for expenses analysis.

AB C DE F G HI J

1 Expense analysis

2 S.N. Name Income Food Health House Education Extra Balance

3 1. Sapana 30000 ? ? ? ? ??

4 2. Ujjwal 15000

5 3. Prabesh 35000 Health = 10%
Food = 25%
Given, House rent = 15%
Education = 20%
Extra = 15%

134 New Gateway to Computer Science Book- 7

Chapter

9 Presentation Software – 2010

Learning Outcomes

At the end of this lesson, the students will be able to:
define the presentation program, and its features.
tell the components of Power Point.
describe and work with slide themes.
apply various slide transitions and work with animation, effects, etc.

Let's Update

. UNIVAC I was the first commercial computer.
. Intel 4004 was the first commercially available microprocessor with a

maximum clock rate of 740 kHz.
. Every minute, 10 hours of videos are uploaded on You Tube.
. The first popular web browser was called Mosaic and was released in 1993.

Introduction

Microsoft PowerPoint is a program that is used to
create a slide show of important notes to display
during a presentation. You can produce a professional
looking presentation by using this. PowerPoint offers
word processing, outlining, drawing, graphing, and
presentation management tools.  It uses a graphical
approach to presentations in the form of slide shows.
This program is widely used in various areas. It is an
effective tool for training purposes also. When you create a presentation

Presentation Software – 2010 135

using PowerPoint, the presentation is made up of a series of slides. The

slides that you create using Power Point can also be presented as overhead

transparencies. 

Features of Power Point

1 It allows a user to create virtual slide and show presentations displaying

text, images, shapes and videos. 

2 It helps the user to add animated effects to the content and transitions

between slides.

3 It helps to insert sound clips to play audio during presentations.

4 It can be used for hand-outs and projector transparencies.

5 It allows to edit, add and delete slides as needed. Scan Here
6 It provides basic slide templates such as schedules

and diagrams.

7 It offers ready-made themes with professional

images, font groups and preselected colour

schemes.

For video tutorials

The Starting Windows

136 New Gateway to Computer Science Book- 7

Working with Slide Themes

To apply different types of themes to your presentation you can do as below.
Open the PowerPoint Program and create a new slide.
Click on the Design tab, in the Themes  group, click the document

theme that you want to apply.
To preview how the current slide looks with a particular theme applied,

rest your pointer on the thumbnail of that theme.
To view more themes, on the Design tab of the Themes group, click on

the More   option.
A list will appear.
Click on the required sample, and then it will appear on the document.

Changing the colour of the theme

Insert the theme in the slide from the Design tab of Themes group.
Select the colours option.
You will get the list of colours.
Select the required colour to apply.

Changing the fonts.

Insert the theme in the slide from the Design tab of Themes group.
Select the fonts option.
You will get the list of fonts.
Select the required font to apply.

Changing Background Style.

Insert the theme in the slide from
Design tab of the Themes group.

Move on Background group and
click on Background Styles options.

Presentation Software – 2010 137

You will get the list of various background sample.
Select the required sample from the list to apply.


You can also use various background styles by using the following steps.
Click on the Format Background option from the Background Styles

dialog box.
A list will display.
Change the setting as required.

Applying Transitions

PowerPoint presentation provides special effects in each slide. A transition
can be as simple as fading to the next slide or as complex as a flashy, eye-
catching effect. This means you can choose transitions to fit the style of any
presentation. There are three categories of unique transitions which can be
found on the Transitions tab.
Subtle (slight transitions)


Exciting (strong transitions)

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Dynamic Content (strong transitions that affect only the content, such
as text or images)

Scan Here
For video tutorials
To apply a transition:

Select the slide you want to modify.
Click on the Transitions tab.
Locate the Transition to This Slide group.



Click on the More drop-down arrow to display all of the transitions.
Click on a transition to apply it to the selected slide. This will

automatically preview the transition as well.


Note: When working with transitions, the Apply To All command in
the Timing group can be used at any time to make your presentation
uniform.

Presentation Software – 2010 139

To preview a transition:

You can preview the transition for a selected slide at any time, using either
of these two methods:
Click on the  Preview  command on

the Transitions tab.
Click on the Start Play

Animations icon.
The icon appears on the  slides  tab

in the left pane beside any slide that
includes a transition.
Now you can see the effect.

Modifying Transitions

To modify the duration:

Select the slide that includes
the transition you want to
modify.

In the Duration  field from
the Timing group, enter the amount of time you want the transition to
take. In this example, we will specify the length as 2 seconds, or 02.00.

To add sound:

Select the slide that includes
the transition you want to
modify.

Click on the Sound drop-down
menu in the Timing group.

You will hear the sound and
see a live preview of the
transition as you hover over
each sound.

Click a sound to apply it to the
selected slide.

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To remove a transition:

Select the slide you want to modify.
Choose the None from the gallery in the Transition to this Slide group.


Repeat this process for each slide you want to modify.
To remove transitions from all slides, select a slide that uses None,

then click the Apply to All command.

Working with Animaitons

The moving of image is an animation. If you select a new animation from
the menu in the animation group, it will replace the object's current
animation. However, you'll sometimes want to place more than one
animation on an object, such as with an
entrance and exit effect. To do this, you
need to use the Add Animation command,
which will allow you to keep your current
animations while adding new ones.
Select the object.
Click on the Animations tab.
In the Advanced Animation  group,

click on the Add Animation command
to view the available animations.
Select the desired animation effect.
If the object has more than one effect, it will have a different number for
each effect. The numbers indicate the order in which the effects will
occur.

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To copy animations with the Animation Painter:

Sometimes you may want to
apply the same effects to more
than one object. You can do
this by copying the effects from
one object to another using
the Animation Painter.
Click on the object that has the affects you want to copy.
From the Animations tab, click on the Animation Painter command.
Click the object you want to copy the effects to. The effects will be

applied to the object

To preview animations:

Any animation affects you have applied will show when you play the slide
show. You can preview the animations for the current slide without viewing
the slide show.
Navigate to the slide you want to preview.
From the Animations tab, click

the Preview command. The animations for
the current slide will play.

Working with the Animation pane

The Animation pane allows you to view and manage all of the effects that are
on the current slide. You can modify and reorder effects directly from the
Animation pane, which is especially useful when you have several effects.

To open the Animation pane:
From the Animations tab, click on

the Animation Pane command.
The Animation pane will open on the

right side of the window. It will show
all of the effects for the current slide
in the order they will appear.

142 New Gateway to Computer Science Book- 7

Scan Here

For video tutorials


To reorder effects from the Animation pane:
On the Animation pane, click and drag an effect up or down.
The effects will reorder.


To preview effects from the Animation pane:
From the Animation pane, click on the Play button.



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The effects for the current slide will play. On the right side of the
Animation pane, you will be able to see a timeline that shows the
progress through each effect.

Note: If the timeline is not visible, click the drop-down arrow for an effect,
then select Show Advanced Timeline.

To change an effect's start option

By default, an effect begins playing
when you click the mouse during a
slide show. If you have multiple effects,
you need to click multiple times to start
each effect individually. By changing
the start option for each effect, you can
have effects that automatically play at
the same time or one after the other.

From the  Animation pane, select
an effect. A drop-down arrow will
appear next to the effect.

Click the drop-down arrow. You will see three start options:
Start on Click: This will start the effect when the mouse is clicked.
Start With Previous: This will start the effect at the same time as
the previous effect.
Start After Previous: This will start the effect when the previous
effect ends.

Select the desired start option.
When you  preview  the animations, all of the effects will play through
automatically. To test effects that are set to Start on Click, you will need to
play the slide show.

Working with an Effect Options dialog box

From the animation pane, you can access the Effect Options dialog box,
which contains more advanced options. You can use to fine tune your
animations.

144 New Gateway to Computer Science Book- 7

To Open the Effect Options dialog box:

From the animation pane, select an effect. A
drop-down arrow will appear next to the effect.

Click on the drop-down arrow, and select Effect
Options. The Effect Options dialog box will
appear.

From here, you can add various enhancements 
to the effect:

Sound: This adds a sound effect to the animation.

After animation: This changes the colour or hides the object
after the animation is over.

Animate text: If you are animating text, you can choose to
animate it all at once, one word at a time, or one letter at a time.

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To change the effect timing:

From the Effect Options dialog box, select the Timing tab.
From here, you can add a delay time before the effect starts, change

the duration of the effect, and control whether the effect repeats.



146 New Gateway to Computer Science Book- 7

Quick Learn!

¬¬ PowerPoint is a presentation program developed by Microsoft
Company.

¬¬ Slides are the page of PowerPoint.
¬¬ PowerPoint is available for multimedia work, presentations,

advertisement design, etc.
¬¬ We can use multimedia data like graph, pictures, animation, etc.

on the PowerPoint presentation.
¬¬ Slide layout is application for changing the slide design sample.
¬¬ We have to insert the slides as our requirement from insert menu.
¬¬ Design template gives different types of design sample to apply on

slide.
¬¬ We can insert picture, table and other drawing samples on

PowerPoint slide.
¬¬ A transition can be as simple as fading to the next slide or as

complex as flashy, eye-catching effect.

1. Fill in the blanks with correct words/phrases.
a. To select the layout of slide to design, we have to choose
________
b. Design ________ is used to apply different design on slide.
c. Movement of slide is called ________ transition.
d. To save a presentation we can use ________ menu.
e. ________ is a colourful and artful text.
f. We can insert the theme from _______ tab.
g. _____, _____ and ____ are available on transition tab.
h. T o preview slide we can use _____ key.

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2. State whether the following statements are true or false.
a. Slides are called pages of PowerPoint.
b. Custom animation helps to give movement of text on pages.
c. We can apply different design format using design template.
d. We have to select required slide sample from slide layout.

3. Answer these questions.
a. What is PowerPoint program?
b. List any four features of PowerPoint program.
c. List some parts of PowerPoint windows.
d. What are transitions? Name them.
e. What are the ways of previewing the transition?
f. What is animation? Why it is important in PowerPoint?

4. Write down the steps to perform the following task.
a. Changing the colour of the theme.
b. To apply transition.
c. To add sound on the side.
d. To preview the animation.
e. To change the effect timing.

Presentation Work

a. Design some slide to explain about your school by using
following slides:

i. Title slide
ii. Column slide

148 New Gateway to Computer Science Book- 7

Unit 2

ICT, Computer Ethics and
Cyber Crime

This unit covers the following chapters.

Chapter 10 ICT, Computer Ethics and Cyber Crime
Chapter 11 Computer Virus
Chapter 12 Introduction to Computer Networking
Chapter 13 Introduction to internet and e-mail

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