TEXAS POWERTECH GIS SS INS CONTRACTOR PQ SUBMISSION_R0

TEXAS POWERTECH W.L.L. TPT/IMSM/01
Issue No: 01
INTEGRATED MANAGEMENT Date: 01/03/2015
SYSTEM MANUAL Rev No. 00
Date:
ISO 9001:2008, ISO 14001:2004 & OHSAS 18001:2007 Standards Page 2 of 30

Section Sub- Section TABLE OF CONTENTS Page
1.0 Title 4
2.0 4
Purpose 5
3.0
3.1 Scope 6
3.2
3.3 General 8
4.0
4.1 Definitions And Glossary of Terms 12
4.2 Company Background
4.3 Issue & Update

4.4 IMS requirements

General Requirements

IMS(QMS,EMS,OHSAS) Policy

Planning

4.3.1 Planning for Risk and Impact Assessment

4.3.2 Legal and Other Requirements

4.3.3 Objectives, targets and programs

Implementation

4.4.1 Resources, Roles and Responsibilities

4.4.1.1 Infrastructure

4.4.1.2 Work Environment

4.4.2 Competence, Training and Awareness

4.4.3 Consulting and communication

4.4.4 IMS Documentation

4.4.5 Control of Documents

4.4.6 Operational Control

4.4.6.1 General

4.4.6.2 Product Realization

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TEXAS POWERTECH W.L.L. TPT/IMSM/01
Issue No: 01
INTEGRATED MANAGEMENT Date: 01/03/2015
SYSTEM MANUAL Rev No. 00
Date:
ISO 9001:2008, ISO 14001:2004 & OHSAS 18001:2007 Standards Page 3 of 30

Section Sub- Section TABLE OF CONTENTS Page
Title 23
4.5 4.4.6.3
Design & Development - EXCLUDED 30
4.6
4.4.6.4 Purchasing

4.4.6.5 Production & Service Provision

4.4.7 Emergency Preparedness and Response

Checking

4.5.1 Monitoring and Measurement

4.5.1.1 General

4.5.1.2 Calibration

4.5.2 Evaluation of Compliance

4.5.2.1 EHS Legal and Other requirements

4.5.2.2 Customer Feedback

4.5.2.3 Monitoring and Measurement of process

4.5.2.4 Monitoring and Measurement of product

4.5.2.5 Analysis of Data

4.5.3 Nonconformance, Corrective and Preventive action

4.5.4 Control of records

4.5.5 IMS audit

Management Review

Annexure-A Definitions and Abbreviations

Annexure-B QHSE Policy

Annexure-C IMS Manual and standards cross reference

Annexure-D EHS Responsibilities

Annexure-E Process Interaction

Annexure-F Company Profile

Annexure-G Organisation Structure

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TEXAS POWERTECH W.L.L. TPT/IMSM/01
Issue No: 01
INTEGRATED MANAGEMENT Date: 01/03/2015
SYSTEM MANUAL Rev No. 00
Date:
ISO 9001:2008, ISO 14001:2004 & OHSAS 18001:2007 Standards Page 4 of 30

1.0 Purpose

The purpose of this manual is to describe the compliance of TEXAS Integrated
Management System of Environmental, Occupational Health & Safety and Quality
Management (IMS) in accordance with the following International Standards:

 ISO 9001:2008
 ISO 14001:2004
 OHSAS 18001:2007

2.0 Scope

1) The scope of the Integrated Management System at TEXAS applies to:

“Construction of Sub-stations, Trading of Electrical Products,

2) This manual is applicable to all activities managed by TEXAS and to all areas of its
activities. Should the nature of business change significantly, steps are to be taken to
redefine the official scope of registration.

3) Where any requirement of ISO 9001: 2008 cannot be applied due to the nature of
TEXAS’s activities and its products / services, they will be considered for exclusion. An
ISO 9001: 2008 requirement may be excluded only when both of the following conditions
are met:

i) The requirement must be within ISO 9001 clause 7, Product Realization
ii) The exclusion may not affect our ability, nor absolves us from the

responsibility, to provide product that meets customer and applicable
regulatory requirements.

4) The MR is responsible for identifying those requirements of ISO 9001 that do not apply to
TEXAS, and to propose exclusions of such requirements from the scope of the quality
management system. He has the responsibility and authority for examining whether the
proposed exclusions are appropriate and for approving them.

5) Evaluation and approval of exclusions are conducted within the framework of management
reviews of the IMS. Any exclusion taken is documented in this section of the IMS Policy
Manual.

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TEXAS POWERTECH W.L.L. TPT/IMSM/01
Issue No: 01
INTEGRATED MANAGEMENT Date: 01/03/2015
SYSTEM MANUAL Rev No. 00
Date:
ISO 9001:2008, ISO 14001:2004 & OHSAS 18001:2007 Standards Page 5 of 30

6) The excluded requirements are precisely identified with reference to specific clauses and
or statements in the standard. There is also a brief justification why the exclusion is taken
and why it is appropriate.

7) In TEXAS, the exclusions are:-

7.3 – Design & Development – TEXAS is not involved in designing of the equipments
covered under its installation programme.

3.0 General

3.1 Definitions And Glossary Of Terms
Refer to Annexure A

3.2 Company Background

Refer to Annexure F
3.3 Issue and Update

1) The control of this Manual is in accordance with TEXAS Document Control Procedure.
Updates to this manual will be made by re-issuing the relevant section of this manual and
adapting the issue level in the index.

2) Amendments to this manual will be issued by the MR or his designate after approval by
the Director.

3) Responsibilities
MR shall be responsible for Control & Issue of this manual

4) Implementation

Procedure for Control of Documents – TPT/P/01
5) Reference

 ISO 9001 - 4.2.3
 ISO 14001 - 4.4.5
 OHSAS 18001 - 4.4.5

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TEXAS POWERTECH W.L.L. TPT/IMSM/01
Issue No: 01
INTEGRATED MANAGEMENT Date: 01/03/2015
SYSTEM MANUAL Rev No. 00
Date:
ISO 9001:2008, ISO 14001:2004 & OHSAS 18001:2007 Standards Page 6 of 30

4.0 IMS Requirements

4.1 General Requirement

1) TEXAS has established documented and maintains an IMS and continually improves its
effectiveness in accordance with the requirements of ISO 9001:2008, OHSAS
18001:2007, and ISO 14001:2004.

2) TEXAS has:
a) Identified processes needed for the QHSE and their applications throughout the
organization. These processes are identified in this Manual (Ref: Process
Interaction - Annexure E – TEXAS Process Map)
b) Determined the sequence and interaction of these processes. This requirement is
addressed through documented procedures for each of the identified processes
that are within the scope of TEXAS’s certification
c) Determined criteria and methods needed to ensure that both the operation and
control of IMS processes are effective
d) Ensured the availability of resources and information necessary to support the
operation of these processes.
e) Monitored, measured and analyzed these processes
f) Implemented actions necessary to achieve planned results and continual
improvement of these processes.

3) The processes are managed by TEXAS in accordance with the requirements of ISO
9001:2008, OHSAS 18001:2007 & ISO 14001:2004.

4) Where TEXAS chooses to outsource processes, it ensures control over these processes in
accordance with contractor selection, Purchasing Procedures and Work Instructions.
Controls are such as Regular review of the activities during order execution, document
approval, visit to their place etc.

5) The following processes are identified (but not limited to) as outsourced processes and
details are addressed within the IMS:
 Calibration Services
 Testing activities
 Earth Boring
 Equipment Hiring
 Steel supports

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TEXAS POWERTECH W.L.L. TPT/IMSM/01
Issue No: 01
INTEGRATED MANAGEMENT Date: 01/03/2015
SYSTEM MANUAL Rev No. 00
Date:
ISO 9001:2008, ISO 14001:2004 & OHSAS 18001:2007 Standards Page 7 of 30

6) Responsibilities

MR has the overall responsibility for establishing, implementing and maintaining
IMS.

7) Implementation

TEXAS Process Sequence Map – Annexure ‘E’ and Process Criteria as addressed in the
procedures

8) Reference

 ISO 9001- 4.1
 ISO 14001- 4.1
 OHSAS 18001- 4.1

4.2 QMS, EMS & OHSAS POLICY

1) TEXAS’s QHSE Policy is documented. The policy is signed by the Director.

2) The policy covers all activities at the facilities. The policy is appropriate for the
needs of TEXAS and includes a commitment to comply with customer
requirements, relevant Occupational Health & Safety, and Environmental legislation
and requirements, continual improvement as well as prevention of injury and
pollution.

3) The Policies provides the framework for establishing the objectives and will be
reviewed annually by the top management, communicated to all employees and
made available to the public.

4) The policy shall be communicated by:

i) Displaying QHSE Policy in English language at selected locations in the Office and all
the places.

ii) Training of all staff about QHSE Policy and Objectives during induction or other
appropriate training.

5) Responsibilities

The DIRECTOR has overall responsibility for establishing, implementing and maintaining
these activities.

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TEXAS POWERTECH W.L.L. TPT/IMSM/01
Issue No: 01
INTEGRATED MANAGEMENT Date: 01/03/2015
SYSTEM MANUAL Rev No. 00
Date:
ISO 9001:2008, ISO 14001:2004 & OHSAS 18001:2007 Standards Page 8 of 30

6) Implementation

 QHSE Policy – Annexure B
 Procedure for Competence, Awareness & Training – TPT/P/10

7) Reference

 ISO 9001 - 5.3
 OHSAS 18001- 4.2
 ISO 14001- 4.2

4.3 PLANNING

4.3.1 Planning For Occupational Health & Safety Hazard Identification, Risk
Assessment & Control, Environmental Aspect and Quality Management
Systems.

1) TEXAS has established procedures to identify customer requirements, occupational
health & safety hazards and the environmental aspects, which TEXAS controls and
over which it may be expected to have an influence, and determines which of those
aspects & risks are considered significant.

2) The assessment includes routine and non-routine activities, of all personnel
including contractors, suppliers and visitors having access to the workplace
and facilities provided by either TEXAS or others.

3) TEXAS will identify, evaluate and control its EHS risks and impacts on an
ongoing basis based on the outcome of risk and impact assessment. In all
cases of risk and impact assessment, consideration is given to normal,
abnormal operations within TEXAS and to potential emergency conditions.

4) The logic used for evaluating hazards, and consequences is based on risk &
impact assessment and relevant criteria from which classification of risks
are derived.

5) Risk and Impact assessment for all operational & office activities are carried
out and classified based on the criteria as outlined in the procedures.

6) TEXAS will review its risk and impact assessments at a predetermined
period (once every 3 years) or at a time pre-determined by the
management. This period can vary depending on the following
considerations:

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TEXAS POWERTECH W.L.L. TPT/IMSM/01
Issue No: 01
INTEGRATED MANAGEMENT Date: 01/03/2015
SYSTEM MANUAL Rev No. 00
Date:
ISO 9001:2008, ISO 14001:2004 & OHSAS 18001:2007 Standards Page 9 of 30

a) after an incident
b) when there is a significant change in work processes that could affect

the safety and health of the workers, for e.g. the introduction of new
equipment, machinery or products
c) the nature of hazard and aspect
d) The magnitude of the risk and impact
e) Changes from normal operations

7) The above-mentioned review will also take place if changes within TEXAS
call into question the validity of the existing assessments. Such changes
can include the following elements:

a) Expansion, contraction, restructuring;
b) Reappointing of responsibilities;
c) Changes to methods of working or patterns of behaviour

8) TEXAS will also review its significant risk and impact register at a
predetermined period (once every 3 years) or at a time pre-determined by
the management.

9) TEXAS will implement necessary control measures for risk and impact
reduction before the changes are introduced to ensure that risk levels are
maintained to as low as reasonably practicable (ALARP)

10) TEXAS will maintain clear evidence that any corrective or preventive actions
identified as necessary to control or reduce the risk level are monitored for
their timely completion (these may require that further hazard identification
and risk assessment be conducted, to reflect proposed changes to risk
control measures and to determine revised estimates of the residual risks).

11) Quality Management System is planned and methods and instructions are detailed in
the relevant IMS manual in a way that it meets the quality objectives and general
requirements mentioned in the International Standard ISO 9001:2008. Any change
to the organization, its facilities, resources or process shall be planned and executed
in a manner that ensures continuity during changes.

11) The integrity of the IMS is maintained when changes to the Quality,
Environment, and OH&S management systems are planned and
implemented by MR.

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TEXAS POWERTECH W.L.L. TPT/IMSM/01
Issue No: 01
INTEGRATED MANAGEMENT Date: 01/03/2015
SYSTEM MANUAL Rev No. 00
Date:
ISO 9001:2008, ISO 14001:2004 & OHSAS 18001:2007 Standards Page 29 of 30

3) Responsibilities

Department Manager and MR have overall responsibility for establishing, implementing
and maintaining these activities.

4) Implementation

Control of Records Procedure – TPT/P/02

5) Reference

 ISO 9001 - 4.2.4
 OHSAS 18001 - 4.5.3
 ISO 14001 - 4.5.4

4.5.5 Internal Audit

1) Periodic system audits are conducted to ensure that the IMS has been properly implemented
maintained and is effective. The results of these audits are provided to management.

2) Audits are performed according to a plan prepared by MR which is based on management
instruction, importance of an activity, the results of previous audits and any special
circumstances that warrant an internal audit.

3) All auditors are trained and audit records are kept with MR.

4) Responsibilities

MR has overall responsibility for establishing, implementing and maintaining these
activities.

5) Implementation

Internal Auditing Procedure – TPT/P/04

6) Reference

 ISO 9001 - 8.2.2
 OHSAS 18001 - 4.5.3
 ISO 14001 - 4.5.4

4.6 Management Review

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TEXAS POWERTECH W.L.L. TPT/IMSM/01
Issue No: 01
INTEGRATED MANAGEMENT Date: 01/03/2015
SYSTEM MANUAL Rev No. 00
Date:
ISO 9001:2008, ISO 14001:2004 & OHSAS 18001:2007 Standards Page 30 of 30

1) TEXAS Management reviews IMS annually to ensure its continuing suitability, adequacy
and effectiveness. Meeting Minutes record these reviews and maintained by the MR or
designee.

2) An agreed agenda is followed which identifies the input data on which the system
performance is evaluated. Agreed action points for improvements are identified.

3) Responsibilities

MR / Management Team have overall responsibility for establishing, implementing and
maintaining these activities.

4) Implementation

Management Review Procedure – TPT/P/06

5) Reference

 ISO 9001 - 5.6
 OHSAS 18001 - 4.6
ISO 14001 - 4.6



Revision History:

Date Rev No. Revised by Amendment Effective date Authorization

End of Manual

Page 30 of 30

4. PREVIOUS APPROVAL REFERENCE

Louis Berger fl. egis

LB En J\'

Ref.: 17 April 2016

To:

Near AI Waab Petrol Station
Behind Qtel Building
AI Waab Street
P.O. Box 24375, Doha, Qatar

Attention: Mr. Carlo Germani - Contractor's Representative

Project: Qatar Integrated Railway Project (QIRP)- Gold Line Underground -Contract No:
Subject: RTC/ 040/2012

Approval request under Sub-Clause 4.7.3 - General Conditions of Contract for
Subcontractor: Texas Powertech W.L.L. for Traffic Signals, Lighting Pole Relocation
and related MEP Works

The Engineer's Approval Request of local Subcontractors and Suppliers to carry out Lump Sum
Works, all in accordance with Conditions of Contract Sub-Clause 4.7

SUBCONTRACTOR ..; LUMP SUM ..; LOCAL ..; STAGE 1 {Add to NIA
SUPPLIER
Scope App'd List) ..;

NIA PROVISIONAL NIA INTERNATIONAL NIA STAGE 2 (App'd for
SUM duties)

Subcontractor for Traffic Signals, Lighting Pole Relocation and related MEP
Works

We refer to your Subcontractor Approval Request (SAR) submission ref: M006-GDB-COM-SAR-00702
Rev.2 dated 31 March 2016.

Pursuant to the Conditions of Contract, Sub-Clause 4.7.3, the Engineer hereby approves Texas Powertech
W.LL as an approved Subcontractor for Traffic Signals, Lighting Pole Relocation and related MEP Works
as a part of the LUMP SUM work elements.

The Contractor's attention is drawn to Sub-Clause 4.7.5, which requires the Contractor to give 28 days'
notice t the Engineer of the intended date of commencement of the Subcontractor's work and of the
commen ement of such work on the Site.

Yours fai hfully,

emy Vandenbussche
Engineer's Assistant

Cc:
Saad Ahmed AI Muhannadi- Employer
Daniel Leckel - Engineer
Samuel Adair McChesney - Qatar Rail Project Director
John Thomas Gillespie, Qatar Rail Contract Administratio Manager ~
~~~~------~--~--~--~

Enclosed: Qatar Rail Document Review Sheet (1 page)

Response required on or before: N/A

RDNAOU , F. Acknowledged by
l1 7
re • P II 0 B, D

BE. ~1. ~ F I



FIRESTOP CO
I NTERNATIONA

2015 MEMBERSH

THIS CERTI

TEXAS POWER
DOHA,

I S AN I NTERNATIONAL C O
FIRESTOP CONTRACTORS IN

AND PLEDGES TO FURTH

Gary Hamilton, President 2015

FCIA Member

ONTRACTORS

AL A SSOCIATION

HIP C ERTIFICATE

IFIES THAT

RTECH, WLL
Q ATAR

ONTRACTOR MEMBER OF THE
NTERNATIONAL A SSOCIATION
HER THE MISSION OF FCIA

Eric Keeton, Past President Jay McGuire, Director

Tracy Smith, Past President Don Murphy, Director

Bryant Bickmore, Director Scott Rankin, Secretary

Mark Dietz, Treasurer Ken Slama, Vice President

5 Aedan Gleeson, Director Bill McHugh, Executive Director

Bob Hasting, Director

Since: 2015, 7

Texas Powertech -GIS Supervisor /Engineer
Approval