91st North Atlantic Regional Conference Awards Handbook

Alpha Kappa Alpha Sorority, Incorporated®

APRIL 21-24,2022 | BALTIMORE, MD

Revised, November 2020

Program Year 2021 – Presented at 2022 NARC

SOROR MARY BENTLEY LAMAR

North Atlantic Regional Director

SOROR GLENDA GLOVER SOROR SHARON B. FALBY

Supreme Basileus Conference Chairman

SOROR AIDA ROBERTS-BUSH

NAR Awards Chairman

TABLE OF CONTENTS

Vice Chairman - Operations Greetings Sorors!
Comelia R. Stanford
Xi Omega You have worked hard, and your
efforts
Vice Chairman - Programs deserve to be heard about and
Tonja L. Ringgold amplified. It does not matter whether
Epsilon Omega you are a large, medium, or small
chapter. Nor does it matter whether
Vice Chairman - Social you are a high-ranking officer in your
Nicola F. Kennedy chapter or the Soror who quietly and
Psi Epsilon Omega effectively makes a difference
regardless of her title. What is most
Vice Chairman – important is that things are better because of you.
Undergraduate Activities
Anaiyah James The Leading With A High Note Awards Handbook is your guide to let
Alpha Delta us know what is better and why. And it will be especially helpful when
you show us how. You have an opportunity to support all of us with
Conference Secretary your thoughtful and detailed award entries. Your entries can serve as
Shawna Berry an inspiration to chapters and individual sorors. They remind us that
Rho Mu Omega “If they can do it; we can too.”

Treasurer The award categories reflect the Exemplifying Excellence Through
Shariah Dixon-Turner Sustainable Service programs. We will celebrate these EXCELLENCE
Rho Theta Omega Programs by recognizing the outstanding work of our members.

Financial Secretary Please read this handbook thoroughly. Once you have finished
Ruth Marcus-Sturgis reading, get to work in sharing your stories. I encourage you to
Omega Omega submit your award entries. Who knows? You may already be a
winner! I look forward to celebrating you with fun uplifting moments
Assistant Financial throughout the conference that highlight your achievements.
Secretary
Renee Banks In doing so, we will come together to sing the praises of all the award
Lambda Omega Omega applicants by Leading with a High Note.

Cluster I Host Chapters Leading With A High Note,
Graduate
Epsilon Omega Mary Bentley LaMar
Xi Omega North Atlantic Regional Director
Delta Pi Omega
Theta Omega Omega 3
Iota Gamma Omega
Iota Lambda Omega
Nu Zeta Omega
Xi Zeta Omega
Xi Sigma Omega
Omicron Gamma Omega
Upsilon Epsilon Omega
Rho Mu Omega
Rho Xi Omega
Chi Theta Omega
Upsilon Tau Omega
Psi Epsilon Omega
Psi Phi Omega Omega
Eta Omega Omega
Pi Omega
Alpha Alpha Lambda Omega
Alpha Alpha Sigma Omega
Alpha Beta Gamma Omega

Undergraduate
Alpha
Alpha Delta
Beta Lambda
Lambda Zeta
Mu Delta
Omicron Pi
Eta
Theta Nu
Lambda Beta
Upsilon Gamma
Tau Theta
Lambda Phi
Epsilon Kappa
Xi Tau

NORTH ATLANTIC REGION
AWARDS COMMITTEE

Aida Roberts-Bush, Chairman
Pi Theta Omega Chapter

Cluster IV [email protected]
(973) 534-5050

Carlene Reid Xi Zeta Omega [email protected]
Angela Scott Iota Gamma Omega [email protected]
Shani Walker [email protected]
Jamila Hall Rho Mu Omega
Shealese P. Russell-Reams Omega Omega [email protected]
Yolanda George Turman Sigma Zeta Omega [email protected]
Leah Watson Iota Tau Omega [email protected]
Theta Iota Omega [email protected]

Cherryl Butler-Moore Zeta Nu Omega [email protected]
Deidra Albritton-Bundick Pi Xi Omega [email protected]

Tracey Jenkins Rho Gamma Omega [email protected]
[email protected]
Minretta McFadden Theta Pi Omega
[email protected]
Lisa Bennett Omicron Upsilon Omega [email protected]

Carolyn Harris-Burney Epsilon Omicron Omega [email protected]

Wyona Lynch-McWhite Psi Iota Omega

4

AWARDS PROCESS AND
ELIGIBLITY GUIDELINES

The Regional Director appoints the Awards Committee. Sorors from graduate and undergraduate
chapters volunteer to serve as judges. The committee, along with the judges, will meet approximately one
month before the Regional Conference to review all entries (except entries for the Exhibit/Display
Award) and judge the submissions. The Regional Director will submit the names of chapters/individuals
that are ineligible to receive awards. Judges selected during the awards book judging will perform an
onsite awards selection of entries for the Exhibit/Display Award.

Most awards will be presented during the Awards Gala. Golden and Silver Soror of the Year awards will
be presented at the Diamond, Golden, Silver Celebration. All undergraduate awards and the Graduate
Advisor of the Year award will be presented during the Undergraduate Celebration. All International
Awards will be presented during a Plenary Session.

The types of awards to be presented will be determined by the Regional Director in consultation with the
Awards Committee, based on the level of funding available. Awards may be plaques, certificates,
medallions, or other forms of recognition.

Chapters must submit by electronic submission for all categories.

Entering chapters must have 100% membership in the Educational Advancement Foundation
(EAF).
Chapters under penalty or suspension will not be eligible for awards. For individual awards, a
nominated soror must be financial with her chapter and not under penalty or suspension.
All the chapter’s end-of-the-year reports must be submitted by the reporting deadline.
Undergraduates must have submitted the last semester grade report to be eligible for awards.
A North Atlantic Region Award Entry Form must be submitted with each award entry.
Only one submission per award category is allowed per chapter.

• Designate chapter size for all graduate submissions (as of December 2020):

o SMALL: 1-50 members

o MEDIUM: 51-140 members

o LARGE: 141+ members

5

A project undertaken by two or more chapters must be submitted as a group entry and cannot be
submitted as an individual chapter activity. The primary submitting chapter will receive the award
trophy. The C. Edith Booker Collaboration is the only award where two trophies are given.
Entry must conform to the guidelines outlined for each award.
Entry should include only activities, accomplishments and programs undertaken in the program
evaluation period, January 1, 2021 – December 31, 2021. Ongoing programs can highlight
activities from previous years, but should focus on the period of evaluation of January 1, 2021 –
December 31, 2021.
Please redact any soror’s personal/private information, i.e. financial card numbers.
Chapters must pay a $50.00 registration fee to be eligible to submit an entry for judging. The
Awards Submission Fee form and fee (pg. 8) are due January 8, 2021(date needs updating/TBD)
and must be sent to:

Soror Ruth Marcus-Sturgis
NARC Financial Secretary

P.O. Box 2612
Bala Cynwyd, PA 19004

Award Submissions

All submissions must be submitted by Dropbox. A Dropbox link will be sent to the Chapter Basileus prior
to the Awards Submission Deadline for submission of chapter awards.

The entries are computer generated and must adhere to the stated guidelines. Please be sure to
adhere to page limits! Judges will review submissions and will judge using the appropriate Award
Committee Evaluation Summary Form (used for ALL award entries). Documentation such as news
clippings, articles, calendars, letters on official letterhead, citations, awards, pictures, event programs, etc.
must be scanned into the award submission. Do not include any links to additional information; they will
not be considered. ALL submissions must have the following information included in the naming
convention and on the cover page:

● Chapter Name
● Chapter Size
● Award Category

ALL entries will be submitted via DropBox, only. Review the checklist to ensure all mandatory
forms are included.

All award submissions are due no later than SATURDAY, MARCH 5th, 2022. Late submissions
will not be accepted.

6

Points will be deducted for noncompliance with the awards criteria.
If you have questions, please feel free to contact your Awards Chairman

or the Committee Cluster Representative listed on page 4.

We want to make a winner out of you!

Questions should be directed to:
Soror Aida Roberts-Bush, Awards Committee Chairman

[email protected]
(973) 534-5050

All Submissions must be received by Saturday, March 5th, 2021. Entries
received after Saturday, March 5th, 2021, will be disqualified.

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CHAPTER AWARDS SUBMISSION FEE FORM

Dear Chapter Basilei, Graduate Advisors and Chapter Awards Committee Chairmen:

To participate in the 2022 North Atlantic Regional Awards process each chapter must
submit a one-time $50.00 registration fee. One fee per chapter is required to enter the
competition regardless ofhow many entries the chapter submits.

Please make the CHAPTER CHECK or MONEY ORDER payable to the AKA NORTH ATLANTIC
REGION. PERSONAL CHECKS WILL NOT BE ACCEPTED. The $50.00 fee with the submission
formmust be sent separately from the awards submissions. Please complete the information
below and mail your entry fee to:

Soror Ruth Marcus-Sturgis
91st NARC Financial Secretary
Attention: Awards Submission Form
P.O. Box 2612
Bala Cynwyd, PA 19004

Chapter Name:
Name of 2022 Basileus:
Chapter Address:

Telephone Number: ( )
Email Address:

Type of Chapter: Graduate Chapter Undergraduate Chapter

Chapter Size as of 12-31-21 (Please Circle) Small (1-50), Medium (51-140), Large (141+)
Number of sorors in the chapter as of 12-31-21:

Cluster Number: (Please Circle) 1 2 3 4 5

FEES MUST BE POSTMARKED BY MONDY, FEBRUARY 21, 2021.

SUBMISSION CRITERIA CHECKLIST

The following checklist is designed to assist chapters in adhering to the submission criteria and guidelines. Please
use this checklist to ensure you have captured ALL necessary items and information.

CRITERIA – ALL AWARDS
Awards entry fee submitted
NAR Awards Entry Form Included
Award Documents, including programs, events and pictures are within timeframe – January 2021 –
December 2021 ONLY
Narrative Basileus of the Year MUST NOT EXCEED 3 pages PER submission
Narrative Chapter of the Year MUST NOT EXCEED 3 pages PER section
All Narrative are double-spaced, 12 point font
MUST include 10 or more pages of submission information and supporting documentation
(Submission with less than 10 pages total, will NOT be judged)
Includes all signed letters of recommendation and grade reports
Includes clearly marked tabs for each section
Cover sheet includes Chapter Name, Basileus’ Name, Chapter Size Year, and number of Sorors in
Chapter as of 12-31-2021
Entries MUST be submitted by Saturday, March 5th, 2022 (late submissions will NOT be
accepted)
ONE (1) file PER award submission
Each file is clearly LABELED with Award Submission and Chapter Name
Each file uses naming protocol: Name of Award, Chapter Name, and Year, (example:
ChapteroftheYear_Alpha_2021)
Submitted as PDF (no other format will be accepted)
Page limit: 80 pages (2” binder equivalent) (Points will be deducted if page limit is exceeded) Page limit
for award submissions is 80 pages.
Chapter of the Year (ONLY) – 160 pages (Points will be deducted if page limit is exceeded)
Award documents, including programs, events and pictures are withing timeframes – 2021 ONLY
Narrative MUST NOT EXCEED 3 pages for ENTIRE ENTRY for all awards except CHAPTER OF
THE YEAR
Narrative for Chapter of the Year Not to exceed 3 pages PER section (only applies to this award)
All articles, news clippings and programs are labeled and dated.
Cover sheet includes: Chapter Name, Current Basileus’ Name, Award Category, Chapter Size, Year,
Number of Sorors in Chapter 12-31-21. Cover sheet should be the first page scanned into the
award submission.
Files submitted by Saturday, March 5th, 2022

Submissions will be submitted by Dropbox link.
The Dropbox Link will be sent to the Chapter Basileus before the award deadline.

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AWARDS CATEGORIES

Chapter of the Year 1st, 2nd, 3rd Place Undergraduate Chapters 1st, 2nd,
3rd Place – Small, Medium, Large Graduate Chapters

Basileus of the Year 1st, 2nd, 3rd Place Undergraduate Chapters 1st, 2nd,
3rd Place – Small, Medium, Large Graduate Chapters

Officer of the Year Graduate and Undergraduate Chapters
New Soror of the Year Graduate Chapter
Golden Soror of the Year Graduate Chapter
Silver Star Soror of the Year Graduate Chapter
Nellie May Quander Leadership Award
Graduate Advisor of the Year One Graduate and One Undergraduate Soror
1st, 2nd, 3rd Place – Graduate Chapters who
Exemplary Citizen Award
Miss AKA supervise Undergraduate Chapters

Spotlight Public Relations Award Graduate Soror
Pretty Is As Pretty Does-Reflections of Sisterhood Award Undergraduate Soror
Graduate and Undergraduate
Graduate and Undergraduate

1. Target 1: HBCU for LIFE: A Call to Action #CAPsm 1. Target 1: HBCU for LIFE: A Call to Action
Signature Program Award #CAPsm Signature Program Award |
Graduate ONLY
2. Target 1: HBCU for LIFE: Promote and Market HBCUs
3. Women’s Healthcare and Wellness Award 2. Graduate and Undergraduate
4. Target 3: Building Your Economic Legacy Award 3. Graduate and Undergraduate
5. Target 4: The Arts! Award 4. Graduate and Undergraduate
6. Target 5: Global Impact Award 5. Graduate and Undergraduate
6. Graduate and Undergraduate

1. Anne Mitchem Davis Family Health 13. Undergraduate or Graduate Chapter
2. Mildred W. Stuart ECHO 14. Junior Undergraduate Soror
3. Nellie W. Gaylord Young Educator 15. Undergraduate Soror
4. Ruth C. Easley Chapter Reactivation 16. Graduate Chapters – Small, Medium, Large
5. Idell S. Pugh Angel 17. Graduate Chapters
6. Erma W. Barron Making A Difference 18. Undergraduate or Graduate Chapter
7. Wilma Holmes Tootle Educational Enhancement 19. Graduate Soror
8. C. Edith Booker Collaboration 20. Undergraduate Chapter(s) and Sponsoring
9. Joy Elaine Daley Tutorial Service
10. Evelyn Sample-Oates H.O.P.E. Graduate Chapter
11. Constance R. Pizarro Promise 21. Undergraduate and Graduate Chapter
12. Meredith L. Henderson Packed, Polished and 22. Undergraduate or Graduate Chapter
23. Undergraduate or Graduate Chapter
Prepared 24. Junior or Senior Undergraduate Soror
to Connect
1st, 2nd, 3rd, Place Undergraduate and Graduate
Exhibit/Display Chapters

10

AWARD GUIDELINES

GRADUATE CHAPTER AWARDS

Also refer to Former North Atlantic Regional Directors' Awards
for additional Graduate awards

11

CHAPTER OF THE YEAR

The focus is on overall chapter operations, not just program activities. The narrative must be no more than
three (3) pages, double-spaced for each section. Arrange sections according to the following: Chapter
Management, Implementation of International and Local Sorority Programs, and Chapter Growth. For
undergraduate chapter submissions, a signed letter of recommendation from the Graduate Advisor and a
signed copy of the most recent grade report showing the chapter’s cumulative G.P.A. are required. Include
photographs, newspaper clippings, programs and related materials as appropriate, ensuring that they are
labeled, and dated. Use footnotes to document information.

 Chapter Operations: Identify chapter goals, provide evaluations to show measures of success, outline
planning efforts, and show communication(s) to chapter. Demonstrate efficient and effective chapter
operations. Documents could include (not limited to): Chapter/Executive Committee meeting minutes,
meeting agendas, officer orientations, printed event programs, Standards evaluations, standing rules,
delegate reports, chapter budget, Strategic Plan, Risk Management plan, etc. .

 Soror to Soror Relations: Show social activities that foster sisterly relations and joint activities with
other local/regional Alpha Kappa Alpha Sorority, Inc. Undergraduate and Graduate chapters.

 Punctuality in Chapter Reporting: Provide documentation (letter or e-mail with date(s) of submittal)
for submission of all required reports by the deadlines specified.

Section 2 - Implementation of International and Local Sorority Programs
 Effective Use of Programs: Describe programs of service, strategies/activities for achieving program

objectives and measures of success. Detail chapter activities to accomplish the overall goals of the
International Program initiatives.
 Joint Chapter and Collaborative Efforts with Other Groups: Describe joint chapter activities,
involvement with other Greek letter organizations, and coordination of efforts with other community
or civic groups that reflect service to all mankind.
 Conference Participation: Provide the delegate strength and actual number of registered chapter
attendees for the Boule, Regional, Leadership, Cluster Conferences and Undergraduate Round-Up.
 Visibility and External Recognition: Detail use of the media; identify college, civic and/or community
awards and recognition. Documents could include press releases, Ivy Leaf, and newspaper articles.

Graduate Chapters demonstrate commitment to membership: recruit, reclaim and retain by describing
recruitment activities (includes MIP), reclamation strategies, retention programs and activities to promote
transitioning from undergraduate chapters to graduate chapters. Include results of the activities in terms
of success and chapter evaluation results. Undergraduate Chapters demonstrate commitment to
membership by describing activities that encourage transition to graduate membership. Documents for
Section 3 could include: Event program(s) and pictures, flyers, and surveys.

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BASILEUS OF THE YEAR

*Undergraduate chapter submissions require a signed letter of recommendation
from the Graduate Advisor and a signed copy of the most recent grade report
showing the chapter’s cumulative GPA.

1. Chapters submitting for this award must also submit an entry for Chapter of the Year. Entries
must be electronic.

2. Submit a summary statement or letter of recommendation from the chapter describing the
reasons for nominating your Basileus for the Basileus of the Year Award. This document must be
signed by the Grammateus of the chapter and should be no more than three (3) pages typed,
double-spaced. The following types of information must be included:

o Unique and/or outstanding contribution to the chapter as Basileus
o Leadership qualities: Describe the Basileus’ ability to utilize skills to get the work of the

chapter accomplished, to solve problems, to respond to requests for feedback in a timely
manner, and to model sisterly relationships to promote chapter growth and development
o Leadership in promoting and accomplishing sorority-wide initiatives, including the
International platform goals
o Offices and other leadership roles held in the chapter
o Availability for sorority purposes: Attendance and cooperative participation in Sorority
meetings including Boule, Leadership, Regional, Undergraduate Roundup (if applicable)
and Cluster Conferences

Also include information detailing academic and professional background/recognition, outstanding
contributions to the community (current and prior years: religious, political, cultural, civic, educational)
or any other reasons for your nomination.

Include supporting documentation such as, newspaper clippings, letters, or copies of awards. Be sure
they are labeled and dated. Names of sorors featured in newspaper and magazine articles must be
highlighted. The name of the publication, headline and date must be included as a part of the
documentation.

3. Indicate the name of the soror submitting the entry.

4. For Undergraduate chapter submissions, a signed letter of recommendation from the Graduate
Advisor is required.

13

OFFICER OF THE YEAR

* Basilei will only be recognized under submissions for Basileus of the Year. Submissions for
Basilei must not be submitted for Officer of the Year.

This award is given in recognition of a Chapter Officer (not the Basileus) who has initiated a new program
or who has made a major contribution to the chapter that has improved and/or increased the efficiency
of the chapter. Only ONE award will be given for this category.

1. Submit a summary statement or letter of recommendation from the chapter describing your
nominee. The narrative should be no more than three (3) typed pages double-spaced and signed
by the Basileus of the chapter.

2. The following information must be included:
o A description of the unique and/or outstanding contribution (s) to the chapter.
o Major reasons for nominating the Soror for the award
o Availability for sorority purposes: Attendance and cooperative participation in
Sorority meetings including Boule, Leadership, Regional, Undergraduate
Roundup (if applicable) and Cluster Conferences

3. Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards
related to the contribution of the Soror. Be sure that they are labeled and dated. The name of the
publication, headline and date must be included as a part of the documentation.

14

NEW SOROR OF THE YEAR

The award is given in recognition of a New Soror who has been a member of Alpha Kappa
Alpha Sorority, Inc. for less than five (5) years and may or may not be an officer or
committee chair, but who has made outstanding contributions to the chapter and the
sorority. Only ONE award will be given for this category.
1. Submit a summary statement or letter of recommendation from the chapter

describing your nominee. The narrative should be no more than three (3) pages
typed double-spaced and signed by the Basileus of the chapter.
2. Categories of supporting information that may be submitted:

 Sorority Activities
 Community Activities
 Unique and/or outstanding contributions to the chapter
 Community recognition and awards
3. In addition to the categories above, the following information must be included:
 Academic and professional background and /or present endeavors
 Other areas of service during the past year in the sorority
 Other areas of service during the past year in the community, including

appointment or election to local, state or International boards, offices,
organizations or any other non-sorority leadership roles
 Major reasons for nominating the Soror for the award
4. Scan supporting documentation, such as newspaper clippings, letters, or copies of
awards. Be sure that they are labeled and dated. The name of the publication,
headline and date must be included as a part of the documentation.

15

GOLDEN SOROR OF THE YEAR

This award is given in recognition of a Golden Soror who is a significant contributor to the
chapter, the sorority, and deserving of recognition. Indicate the name and chapter office of
the Soror completing the statement. The Basileus must sign the statement. Only ONE
award will be given for this category.
1. Submit a summary statement or letter of recommendation from the chapter

describing your nominee. The narrative should be no more than three (3) pages
typed and double-spaced.
2. Categories of supporting information that may be submitted:

 Sorority Activities
 Community Activities
 Unique and/or outstanding contributions to the chapter
 Chapter leadership positions
3. In addition to the categories above, the following information must be included:
 Academic and professional background and /or present endeavors
 Areas of service during the past year in the sorority
 Areas of service during the past year in the community, including

appointment or election to local, state or International boards,
offices, organizations or any other non-sorority leadership roles
 Major reasons for nominating the Soror for the award
4. Scan in supporting documentation, such as newspaper clippings, letters, or copies of
awards. Be sure they are labeled and dated. The names of the publication, headline,
and date must be included as a part of the documentation.

16

SILVER STAR SOROR OF THE YEAR

It is given in recognition of a Silver Star Soror who is a significant contributor to the
chapter and the sorority and deserving of recognition. Indicate the name and chapter
office of the Soror completing the statement. The Basileus must sign the statement. Only
ONE award will be given for this category.
1. Submit a summary statement or letter of recommendation from the chapter

describing your nominee. The narrative should be no more than three (3) pages,
typed and double-spaced.
2. Categories of supporting information that may be submitted:

 Sorority Activities
 Community Activities
 Unique and/or outstanding contributions to the chapter
 Chapter leadership positions
3. In addition to the categories above, the following information must be included:
 Academic and professional background and /or present endeavors
 Other areas of service during the past year in the sorority
 Other areas of service during the past year in the community, including

appointment or election to local, state or International boards, offices,
organizations or any other non-sorority leadership roles
 Major reasons for nominating the Soror for the award
4. Scan in supporting documentation, such as newspaper clippings, letters, or copies of
awards. Be sure they are labeled and dated. The names of the publication, headline,
and date must be included as a part of the documentation.

17

NELLIE MAY QUANDER LEADERSHIP AWARD

“All believed that our vows to remain true to Alpha Kappa Alpha were not idle words.”
~Soror Nellie May Quander

The Nellie May Quander Leadership Award will be presented to one graduate and one undergraduate
Soror who is making a major impact on Alpha Kappa Alpha and her community. The Soror will exemplify
the strength, wisdom, courage, diligence, and commitment to excellence, professional achievement,
leadership and service that characterized the life of the First Supreme Basileus of Alpha Kappa Alpha.
Alpha Kappa Alpha’s first Supreme Basileus, Soror Nellie M. Quander was inspired by the vows she made
to Alpha Kappa Alpha. She did what was necessary to ensure Alpha Kappa Alpha continued in perpetuity.
As “the only one there to oppose the idea of an entirely new sorority,” Soror Nellie cringed as she listened
to AKA members voice plans “to shatter it (AKA) to bits.” Soror Nellie with deep reverence, assumed
custody of the Founders’ vision and incorporated Alpha Kappa Alpha, effectively enshrining the ideals and
creating a national incubator to perpetuate them. As Chief Incorporator and Basileus of Alpha Chapter,
her major accomplishments included writing the preamble to the AKA Constitution, funding the first Alpha
Kappa Alpha Scholarship, expanding AKA by personally chartering chapters, instituting early policies and
guidelines and presiding over the first two national conventions. She was a teacher in the District of
Columbia Public School system for 11 years and she was a descendant of “America’s oldest, consistently
documented African-American family.”1
This award will be given to the Graduate and Undergraduate Soror who, with passion and commitment,
is a testament to the ideals and principles that guided Soror Nellie’s life of service and love of Alpha Kappa
Alpha. Submissions should include a narrative of not more than three (3) pages double-spaced. Be as
specific as possible, describing the qualities and activities that make the Soror deserving of this award.
Scan in photographs, newspaper clippings, programs and related materials as appropriate, ensuring that
they are labeled and dated. The name, headline and date of the publication must be included as part of
the documentation.
Your submission should also include the following information:

 A one-page letter of recommendation from the chapter, signed by the Basileus or Anti-
Basileus (in addition to the three-page narrative)

 Academic and professional background
 Present endeavors
 Unique qualities of this Soror
 Outstanding leadership contribution to Alpha Kappa Alpha
 Community service, including appointment or election to boards, offices, organizations
 Major reasons for nominating the Soror for this award

1 McNealey, Earnestine Green, The Pearls of Alpha Kappa Alpha, A History of America’s First Black Sorority, 2010, Chicago, IL.
18

EXEMPLARY CITIZEN AWARD

This award is given in recognition of the efforts of the Soror who is a significant, steady
contributor to the chapter, the sorority, and the community at large. This Soror is making an
impact in the community through socially conscious and civic minded action. Indicate the name
and chapter office of the Soror completing the statement. Only ONE award will be given for this
category.
1. Submit a summary statement or letter of recommendation from the chapter describing your

nominee. The narrative should be no more than three (3) pages typed and double-spaced and
must be signed by the Basileus.
2. Categories of supporting information that may be submitted:
 Sorority Activities
 Community Activities
 Civic engagement
 Unique and/or outstanding contributions
 Socially-conscious engagement
 Outside recognition
3. In addition to the categories above, the following information must be included:
 Academic and professional background and/or present endeavors
 Unique and/or outstanding contribution to the chapter
 Other areas of service during the past year in the sorority
 Other areas of service during the past year in the community, including appointment or

election to local, state or international boards, offices, organizations, community building
activities and any other non-sorority leadership roles.
 Major reasons for nominating the Soror for the award
4. Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards.
Be sure they are labeled and dated. The name of the publication, headline and date must be
included as a part of the documentation. The information must be submitted as an eAward.

19

SPOTLIGHT PUBLIC RELATIONS AWARD

This award will be presented to one Graduate Chapter and one Undergraduate Chapter.
This award will be given in recognition of a Chapter who has effectively used the media to put a
spotlight on Alpha Kappa Alpha Sorority, Inc. The chapter shall demonstrate that they received
outstanding media coverage that positively promoted and documented their programs, events and
members.
Submit a summary statement from the chapter indicating why this Chapter is deserving of this award.
Indicate the name and chapter officer of soror completing the statement. The narrative must be no
more than three (3) pages typed and double-spaced.
Chapter can submit as evidence/proof of outstanding public relations:

 Ivy Leaf article submissions
 Website information/screenshots
 Flyers, advertisements
 Online/social media, Facebook, Instagram, Twitter, etc. (number of likes and shares)
 Newspaper articles
 Radio coverage
 Television coverage
 Sponsorships
 List of media contacts
 Copies of articles
 Other forms of submissions to news outlets

Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards. Be sure
they are labeled and dated. The name of the publication, headline and date must be included as a part
of the documentation.

20

“PRETTY IS AS PRETTY DOES”
REFLECTIONS OF SISTERHOOD AWARD

“As long as life lasts and beyond, I shall see the beautiful deeds done to help others less fortunate
and the lovely hands of all the women of Alpha Kappa Alpha outstretched to the aid of others who,
mentally, morally, and physically, are still poor and needy; and I will always thank God that I had
some small part in it.”

~Soror Ethel Hedgeman Lyle, Founder
This award will be presented to one Graduate Chapter and one Undergraduate Chapter
Pretty Is As Pretty Does” is a phrase that reminds us that it is our actions, or what we do, that make us
beautiful. Chapters make positive impacts in their communities and on their campuses. This award
will be given to the chapter that has consistently done beautiful acts for others and kind deeds for its
members.
To be considered for this award, chapters should submit a summary statement from the chapter
indicating why this chapter is deserving of this award. Indicate the name and chapter officer of the
soror completing the statement. The narrative must be no more than three (3) pages typed and
double-spaced.
Supporting information that may be submitted:

 Nurturing Our Ivy Activities
 Collaboration with other chapter members and/or other chapters
 Community Service
 Acts of kindness between sorors
 High or increased participation of chapter members
 Evidence documenting the impact of the sisterly act(s) such as thank you notes, photos,

letters, etc.
“Real beauty comes from within and is reflected in the service that we do and how we treat
each other.”

~Soror Mary Bentley LaMar, North Atlantic Regional Director

21

AWARD GUIDELINES

UNDERGRADUATE CHAPTER AWARDS

Also refer to Former North Atlantic Regional Directors' Awards
for additional Undergraduate awards

25

CHAPTER OF THE YEAR

The focus is on overall chapter operations, not just program activities. This award must be submitted as
an eAward. The narrative must be no more than three (3) pages typed and double-spaced for each
section. Arrange sections according to the following: Chapter Management, Implementation of
International and Local Sorority Programs, and Chapter Growth. For undergraduate chapter
submissions, a signed letter of recommendation from the Graduate Advisor and a signed copy of the
most recent grade report showing the chapter’s cumulative G.P.A. are required. Include photographs,
newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled and
, dated. and securely attached. For eAwards, Uuse footnotes to document information. The name,
headline and date of the publication must be included as part of the documentation.

 Chapter Operations: Identify chapter goals, provide evaluations to show measures of success,
outline planning efforts, and show communication(s) to chapter. Demonstrate efficient and
effective chapter operations. Documents could include, but are not limited to: Chapter/Executive
Committee meeting minutes, meeting agendas, officer orientations, printed event programs,
Standards evaluations, standing rules, delegate reports, chapter budget.

 Soror to Soror Relations: Show social activities that foster sisterly relations and joint activities
with other local/regional Alpha Kappa Alpha Sorority, Inc. Undergraduate and Graduate chapters.

 Punctuality in Chapter Reporting: Provide documentation (letter or e-mail with date(s) of
submittal) for submission of all required reports by the deadlines specified.

 Effective Use of Programs: Describe programs of service, strategies/activities for achieving
program objectives, and measures of success. Detail chapter activities to accomplish the overall
goals of the International Program.

 Joint Chapter and Collaborative Efforts with Other Groups: Describe joint chapter activities,
involvement with other Greek letter organizations, and coordination of efforts with other
community or civic groups that reflect service to all mankind.

 Conference Participation: Provide the delegate strength and actual number of registered attendees
for the Boule, Regional, Leadership, Cluster Conferences and Undergraduate Round-Up.

 Visibility and External Recognition: Detail use of the media; identify college, civic and/or
community awards and recognition. Documents could include press releases, Ivy Leaf, and
newspaper articles.

Undergraduate Chapters demonstrate commitment to membership by describing activities that
encourage transition to graduate membership.
Documents for Section 3 could include: Event program(s) and pictures, flyers, and surveys.

26

BASILEUS OF THE YEAR

Undergraduate chapter submissions require a signed letter of recommendation from the
Graduate Advisor and a signed copy of the most recent grade report showing the chapter’s
cumulative GPA.

This award application must be submitted electronically.

1. Chapters submitting for this award must also submit an entry for Chapter of the Year.

2. Submit a summary statement/letter of recommendation from the chapter describing the reasons
for nominating your Basileus for the Basileus of the Year Award. The narrative should be no more
than three (3) pages typed, double-spaced and signed by the Grammateus of the chapter. The
following types of information must be included:

• Unique and/or outstanding contribution to the chapter as Basileus
• Leadership qualities: Describe the Basileus’ ability to utilize skills to get the work of the chapter

accomplished, to solve problems, to respond to requests for feedback in a timely manner, and to
model sisterly relationships to promote chapter growth and development
• Leadership in promoting and accomplishing sorority-wide initiatives, including the International
platform goals
• Offices and other leadership roles held in the chapter
• Availability for sorority purposes: Attendance and cooperative participation in Sorority meetings
including Boule, Leadership, Regional, Undergraduate Roundup and Cluster Conferences

You should also include information detailing academic and professional background/recognition,
outstanding contributions to the community (current and prior years: religious, political, cultural, civic,
educational) or any other reasons for your nomination.

3. Use separate title pages (or sections) to include supporting documentation such as, newspaper
clippings, letters, or copies of awards. Be sure they are labeled and dated. The name of the
publication, headline and date must be included as a part of the documentation.

4. Indicate the name of the soror submitting the entry.

5. For Undergraduate chapter submissions, a signed letter of recommendation from the Graduate
Advisor is required.

OFFICER OF THE YEAR

*Basilei will only be recognized under submissions for Basileus of the Year. Submissions
for Basilei must not be submitted for Officer of the Year.
This award is given in recognition of a Chapter Officer (not the Basileus) who has initiated a new
program or who has made a major contribution to the chapter that has improved and/or
increased the efficiency of the chapter. Only ONE award will be given for this category.
1. Submit a summary statement or letter of recommendation from the chapter describing your

nominee. The narrative should be no more than three (3) typed and double-spaced pages, signed
by the Basileus of the chapter.
2. The following information must be included:
 A description of the unique and/or outstanding contribution(s) to the chapter
 Major reasons for nominating the Soror for the award
 Availability for sorority purposes: Attendance and cooperative participation in Sorority

meetings including Boule, Leadership, Regional, Undergraduate Roundup and Cluster
Conferences
3. Scan all supporting documentation, such as newspaper clippings, letters, or copies of awards
related to the contribution of the Soror. Be sure that they are labeled. The name of the
publication, headline and date must be included as a part of the documentation.

28

MISS AKA AWARD

The Graduate Advisor of the Undergraduate Chapter must submit a signed letter of support for
the nominee. A current, e-transcript must be included with the submission. The
nominee’s scholastic cumulative average must be at least 3.0 on a scale of 4.0.
Submit a summary statement or letter of recommendation from the chapter indicating why
this Soror should be Miss AKA. Indicate the name and chapter office of the person completing
the statement. The Basileus must sign the statement. The narrative must be no more than
three (3) pages typed and double-spaced. Only ONE award will be given for this category.
The following information must be included:

 Unique and/or outstanding contributions to the chapter
 Other areas of service during the past year
 Academic honors
 Why the soror is being nominated
In addition, descriptive information may be included that describes how the nominee has been
involved in sorority, community, religious and/or campus activities; also continuing self-
improvement undertakings and non-academic recognition.
Scan in supporting documentation, such as newspaper clippings, letters, or copies of awards.
Be sure they are labeled and dated. The name of the publication, headline and date must be
included as a part of the documentation.

29

NELLIE MAY QUANDER LEADERSHIP AWARD

“All believed that our vows to remain true to Alpha Kappa Alpha were not idle words.”
~Soror Nellie May Quander

The Nellie May Quander Leadership Award will be presented to one graduate and one undergraduate Soror who is
making a major impact on Alpha Kappa Alpha and her community. The Soror will exemplify the strength, wisdom,
courage, diligence, and commitment to excellence, professional achievement, leadership and service that
characterized the life of the First Supreme Basileus of Alpha Kappa Alpha.

Alpha Kappa Alpha’s first Supreme Basileus, Soror Nellie M. Quander was inspired by the vows she made to Alpha
Kappa Alpha. She did what was necessary to ensure Alpha Kappa Alpha continued in perpetuity. As “the only one
there to oppose the idea of an entirely new sorority,” Soror Nellie cringed as she listened to AKA members voice
plans “to shatter it (AKA) to bits.” Soror Nellie with deep reverence, assumed custody of the Founders’ vision and
incorporated Alpha Kappa Alpha, effectively enshrining the ideals and creating a national incubator to perpetuate
them. As Chief Incorporator and Basileus of Alpha Chapter, her major accomplishments included writing the
preamble to the AKA Constitution, funding the first Alpha Kappa Alpha Scholarship, expanding AKA by personally
chartering chapters, instituting early policies and guidelines and presiding over the first two national conventions.
She was a teacher in the District of Columbia Public School system for 11 years and she was a descendant of
“America’s oldest, consistently documented African-American family.”2

This award will be given to the Graduate and Undergraduate Soror who, with passion and commitment, is a
testament to the ideals and principles that guided Soror Nellie’s life of service and love of Alpha Kappa Alpha.
Submissions should include a narrative of not more than three (3) pages double-spaced. Be as specific as possible,
describing the qualities and activities that make the Soror deserving of this award. Scan in photographs,
newspaper clippings, programs and related materials as appropriate, ensuring that they are labeled and dated.
Names of Sorors featured in newspaper and magazine articles must be highlighted. The name, headline and date of
the publication must be included as part of the documentation. Only ONE award will be given for this category.

Your submission should also include the following information:

• A one-page letter of recommendation from the chapter, signed by the Basileus or
Anti-Basileus (in addition to the three-page narrative)

• Academic background
• Present endeavors
• Unique qualities
• Outstanding leadership contribution to Alpha Kappa Alpha
• Community service, including appointment or election to boards, offices, organizations
• Major reasons for nominating the Soror for this award

1 McNealey, Earnestine Green, The Pearls of Alpha Kappa Alpha, A History of America’s First Black Sorority, 2010, Chicago, IL.

GRADUATE ADVISOR OF THE YEAR

The award must be submitted by the Undergraduate Chapter and supported by the sponsoring
Graduate Chapter. A letter of recommendation from the undergraduate chapter in support of the
nomination, must be signed by the Undergraduate Chapter Basileus. Also, a signed summary
statement from the Basileus of the sponsoring Graduate Chapter must accompany this submission.
1. Submit a letter of recommendation signed by the undergraduate chapter Basileus describing

major reasons for nominating the Graduate Advisor for Graduate Advisor of the Year Award. A
signed summary statement from the Basileus of sponsoring Graduate Chapter. The summary
statement should be no more than three (3) pages typed and double-spaced.

 Date of Graduate Advisor’s Certification or Recertification
 Unique and outstanding contributions to the undergraduate chapter through skillful

supervision in the implementation of responsibilities
 Timely distribution of materials to the undergraduate chapter
 Ability to involve other graduate sorors in meaningful relationships with the

undergraduate chapter through the Graduate Advisor’s Council
 Effectiveness in assuring that the undergraduate chapter adheres to sorority policies and

procedures and university/college rules and regulations
 Interpersonal skills in relating to others
 Availability for sorority purposes
 Encouragement of undergraduates to transition into graduate chapters
2. Scan in supporting documentation such as, newspaper clippings, letters, or copies of awards. Be
sure they are labeled and dated. Names of sorors featured in newspaper and magazine articles
must be highlighted. The name of the publication, headline and date must be included as a part of
the documentation.

31

“PRETTY IS AS PRETTY DOES”
REFLECTIONS OF SISTERHOOD AWARD

“As long as life lasts and beyond, I shall see the beautiful deeds done to help others less
fortunate and the lovely hands of all the women of Alpha Kappa Alpha outstretched to
the aid of others who, mentally, morally, and physically, are still poor and needy; and I
will always thank God that I had some small part in it.”

~Ethel Hedgeman Lyle, Founder

This award will be presented to one Graduate Chapter and one Undergraduate Chapter
Pretty Is As Pretty Does” is a phrase that reminds us that it is our actions, or what we do, that
make us beautiful. This award will be given to the chapter that has consistently done beautiful
acts for others and kind deeds for its’ members.
Chapters make positive impacts in their communities and on their campuses.
Submit a summary statement from the chapter indicating why this Chapter is deserving of this
award. Indicate the name and chapter officer of soror completing the statement. The narrative
must be no more than three (3) pages typed and double-spaced.
Supporting information that may be submitted:

 Nurturing Our Ivy Activities
 Collaboration with other chapter members
 Community Service
 Acts of kindness between sorors
 High or increased participation of chapter members
 Evidence documenting the impact of the sisterly act(s). It could be thank you notes,

photos, letters, etc.

“Real beauty comes from within and is reflected in the service that we do and how we
treat each other.”

~Soror Mary Bentley LaMar, North Atlantic Regional Director

32

AWARD GUIDELINES

FORMER NORTH ATLANTIC REGIONAL
DIRECTORS’ AWARDS

33

FORMER NORTH ATLANTIC

REGIONAL DIRECTORS' AWARDS

Submissions should include a narrative of not more than three (3) pages typed and double-spaced. Adhere
to the guidelines specific to each NARD’s Award. The nominating chapter must supply a narrative
assessment describing the qualities and activities that make the soror or chapter deserving of the award.
The Basileus or Grammateus must sign the narrative. Scan in supporting documentation of chapter events
or the individual soror’s activities that reflect specific involvement in the award area.
Be as specific and complete as possible. Scan in photographs, newspaper clippings, programs and related
materials as appropriate, ensuring that they are labeled and dated. The name, headline and date of the
publication must be included as part of the documentation.

This award will be presented to a graduate or undergraduate chapter that is actively promoting good
healthcare for young people and/or adults in the target community. Programs may take the form of health-
related workshops, institutes, clinics, community forums, counseling, health fairs and general health
education. Chapters should provide documentation on the impact of the programs, including successful
outcomes.

This award will be presented to a junior undergraduate Soror who is making “footprints on the hearts of
others.” She is sisterly, spiritual, a scholar, and always exemplifies impeccable moral behavior. She is
willing to share her special skills and knowledge with her chapter as well as with others on the campus,
either through tutoring, advising or by being actively involved in other organizations. She must possess a
minimum of a 2.8 GPA.

This award will be presented to an undergraduate Soror who is committed to enhancing the life of children
through academics and education. She may be pursuing a degree in education or another discipline. She
may be involved in community-based after school programs. She will be evaluated on documentation that
details the soror’s hands-on involvement with the growth and development of children. The submission
should include a description of the progress of the children under her tutelage/supervision and her
creative approaches to reaching and assisting children.

This award will be presented to small, medium and large graduate chapters that reactivate the most
inactive Sorors in the evaluation period, January 1, 2020 - December 31, 2020. The winning chapters must
have reactivated at least 5 sorors for small chapters, 10 sorors for medium chapters and 15 sorors for large
chapters. The documentation of the reactivation with the number of sorors is used to determine the award.

34

FORMER NORTH ATLANTIC REGIONAL DIRECTORS' AWARDS (continued)

This award will be presented to a graduate or undergraduate soror who has provided support and quietly
come to the aid of another Soror in an extraordinary circumstance and time of need. A supportive narrative
statement should be written by the Soror who was assisted stating how she was helped. If the assisted
Soror is unable to write the statement, another Soror may write it and sign on her behalf. The chapter
Basileus of the nominated “Angel” must submit a statement of corroboration.

This award will be presented to Graduate and Undergraduate chapters with an outstanding Connection
activity or activities. Chapters will be evaluated on their political and social activism to create changes in
policies and processes related to our program. Activities should include participating in activities
mandated by the International Connection Committee at the state and local levels. Submissions will be
evaluated on creativity, goals, objectives, expected outcomes, degree to which goals were met, impact on
community, level of soror participation, community participation, collaboration and leadership.

This award will be presented to a Graduate Soror who has demonstrated outstanding examples of
educational advancement in the field of education or in an associated field. This may entail personal
advancement or the advancement of students under her supervision. Activities are to be clearly
documented to demonstrate proof of the accomplishment.

This award recognizes an Undergraduate chapter and its sponsoring Graduate chapter for demonstrating
ongoing commitment to strengthening their relationship. These chapters must have met three of the
following requirements:

1. Co-sponsored one or more program activities.
2. Graduate mentors have been assigned to all the new undergraduate members and the

corresponding undergraduate chapter officers, and mentoring activities have been documented.
3. Adhered to or exceeded the requirements that two joint meetings be held each

year.
4. Graduate members have provided resources and/or served as

presenters for the undergraduate chapter during the M.I.P.
5. Documentation showing that

members from each chapter have attended all of these meetings with 25 percent or more of each
chapter’s membership being present at one of these meetings.

This award is presented to a Graduate and an Undergraduate chapter that has implemented a tutorial
program for at least five months. The program should provide services to enhance the educational
achievement of students from Grades 3 through 12 (select one grade level only). Give a brief description of
the program. It can be a collaborative service with other organizations, such as churches, educational
institutions, fraternities, sororities, professional, and/or other service organizations. Supporting
documentation of the activity such as pictures, sign-in logs, thank you notes and articles, etc. must be
included in the submission. Tutorial sessions must not be a part of any soror or soror’s regular work
schedule.

35

FORMER NORTH ATLANTIC REGIONAL DIRECTORS' AWARDS (continued)

These awards will be given to one Graduate and one Undergraduate chapter that demonstrate a
comprehensive program of service in one or more of the H.O.P.E. foci; education, service, teenage
mentoring and community enrichment. The H.O.P.E. Award stands for Help Other People Excel. The focus
is on education, service, teenage mentoring and community enrichment.
Submissions should include a narrative of not more than three (3) pages typed and double-spaced. Be as
specific as possible, describing the qualities and activities that make the chapter deserving of this award.
Scan in photographs, newspaper clippings, programs and related materials as appropriate, ensuring that
they are labeled and dated.. Names of sorors featured in newspaper and magazine articles must be
highlighted. The name, headline and date of the publication must be included as part of the documentation.
Specifically:

1. Offer qualitative and quantitative data on the success of the program
2. Describe the level of participation by the chapter
3. Demonstrate unique and creative approaches that resulted in active involvement in the

community
4. Document how the program brought “H.O.P.E.” to the target community

The Promise Award will be given to a chapter that has outstanding accomplishments in the following
areas:

P – Programs of Service
The chapter must have developed and implemented a program activity in one or more of the
current administration’s targets.

R – Retention of Members
The chapter must have developed a model program for retaining members and has
retained over 90% of their new members over a five-year period.

O – Chapter Operations
The chapter must show evidence of a needs assessment, goal setting, planning and
evaluation.

M – Mentoring Program
The chapter has established a mentoring program with an undergraduate chapter or a
mentoring program within their chapter.

I – Innovations in Going Green
The chapter has initiated a program that promotes saving the environment or saving
energy.

S – Sisterly Relations
The chapter has sponsored a program or event that promotes Sisterly Relations.

E – Educational Advancement
The chapter must have 100% membership in the Educational Advancement Foundation.

36

FORMER NORTH ATLANTIC REGIONAL DIRECTORS' AWARDS (continued)

Specifically:
● Offer qualitative and quantitative data on the success of your program
● Describe the level of participation by the chapter
● Demonstrate unique and creative approaches that resulted in active involvement in the community
● Document how the program brought enhanced services to the target community

This award is presented to a junior- or senior-level undergraduate who is pursuing a degree in some
aspect of Political Science, with aspirations of working in the legislative field. The student must have a
demonstrated understanding of and commitment to public service and legislative policies designed to
enhance the lives of others. The applicant must also be involved in political and social activism, either in
their home community or on their college campus. These activities can include, but are not limited to,
such initiatives as Get out the Vote efforts, campaign phone banking, community outreach, and the like.
Submissions will be evaluated on the applicant’s demonstrated ability to be educationally Packed,
Polished, and Prepared to serve the community, while advocating for policies and legislation that
positively impacts the underserved and disenfranchised.

37

INTERNATIONAL
PROGRAM AWARDS

---------------------------------------- -------------------------------------------

38

2021

Exemplifying Excellence Through Sustainable Service
International Program Awards criteria

Chapter program activities from January 1, 2021 – December 31, 2021
were conducted in a virtual and in-person environment.

Soror Glenda Glover, Supreme Basileus
Soror Ora B. Douglass, International Program Committee Chairman

ALPHA KAPPA ALPHA SORORITY, INCORPORATED®
Exemplifying Excellence Through Sustainable Service

International Program Awards 2021
(Cover Sheet)

Questions regarding the International Program Awards should be e-mailed to the
Regional Representative to the International Program Committee.
at

Name of Chapter: Chapter Location (City, State):
Basileus Name: Basileus Email:
Basileus Signature: Phone Number:

(For Undergraduate Chapters Only) Graduate Advisor Email:
Graduate Advisor Name:

Graduate Advisor Signature: Phone Number:

Check the appropriate box related to your chapter size. Undergraduate
Graduate
Small (20 or less members)
Small (50 members or less) Medium (21 to 50 members)
Medium (51 to 140 members) Large (51 or more members)
Large (141 or more members)

Check the appropriate box related to the award category entry. *

Target 1: HBCU for LIFE: A Call to Action

#CAPsm Signature Program (Graduate Only)

HBCU for Life: A Call to Action (Promote and Market HBCUs & $upport HBCUs

Target 2: Women’s Healthcare and Wellness
Include all Target activities: Breast Cancer Awareness and Prevention, Heart Health,
Nutrition and Wellness for Life, and Care for the Caregivers.

Target 3: Building Your Economic Legacy
Include all Target activities: Financial Planning and Asset Accumulation, Credit
Repair and Monitoring, Entrepreneurship and the Black Dollar 365, and
Operation AKA Assist (i.e., Grow with Google, Feeding Children Everywhere,
COVID-19 Activities: Vaccines Work, Wear A Mask Campaign).

Target 4: The ARTS!
Include all Target activities: Salute to the Harlem Renaissance and Salute to the Blacks
Arts Movements.

Target 5: Global Impact
Include all Target activities: Global Assistance Activities, Refugees in America Assistance
Program (RAAP).

Overall Overall Excellence Achievement Award
Exemplifying Excellence Through Sustainable Service: Include all Program Target
Activities for Targets 1 – 5 and implementation of the program in a virtual environment
(i.e., Grow with Google, Feeding Children Everywhere, COVID-19 Activities: Vaccines
Work, Wear A Mask Campaign).

COMPLETE ONE FORM FOR EACH ENTRY! DATE RECEIVED:

Page 1 of 8

Award Descriptions/Judging Criteria:

Target 1: HBCU for LIFE: A Call to Action
#CAPsm Signature Program – To be completed by Graduate Chapters Only
50,000 high school students will be assisted with their college application and enrollment process (2018 -
2022). Graduate and undergraduate chapters will work with community high schools to identify juniors
and seniors who need assistance initiating and completing the college application process by using the
STEPP approach.

Judging Criteria (100 - points):

(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness.
(20 points) Provide number of high school students enrolled in #CAPsm program and assisted with the
(10 points) college application and enrollment process.
(50 points) Overall #CAPsm implementation calendar.
Provide documentation* of executing the implementation of #CAPsm
(10 points)
▪ #CAPsm Kick-off and overall strategy
▪ College application boot camp/sessions/enrichment workshops for parents and students

that focus on each component of STEPP
• Activities provided for #CAPsm that include promoting HBCUs

• Provide the number of enrichment workshops, community service activities, and cultural

excursions

• Indicate partnerships or collaborations with other organizations and chapters
including undergraduates where applicable

Documentation should include dates, pictures, programs, workshop materials, letters of

support and any additional appropriate materials that chronicle the activities

Target 1: HBCU for LIFE: A Call to Action
Promote and Market HBCUs
Enlighten the community regarding HBCUs as institutions of excellence with historical and current
significance through Promoting HBCUs and $upport HBCUs by raising $10 million dollars 2018 - 2022.

Judging Criteria (40 - points):

(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness.
(20 points)
Provide documentation* of the community-based events to raise awareness and encourage youth
(5 points)
(5 points) to enroll in HBCUs to include:
▪ College Fairs & HBCU Fairs
▪ Activities surrounding HBCU Football Classics
▪ HBCU Alumni collaborations
▪ Activities promoting HBCUs and other relevant information about HBCUs

Provide specifics pertaining to the adoption of an HBCU

Other activities to Promote and Market HBCUs to include
▪ Participation in HBCU Day and HBCU Week

Page 2 of 8

Target 1: HBCU for LIFE: A Call to Action
$upport HBCUs

Enlighten the community regarding HBCUs as institutions of excellence with historical and current
significance through Promoting HBCUs and $upport HBCUs by raising $10 million dollars 2018 - 2022.

Judging Criteria (60 - points):

(30 points) Provide details of the funds raised to support the Alpha Kappa Alpha Sorority, Incorporated
HBCU Endowment Initiative through the EAF Endowment Initiative portal (What is the monetary
amount donated?)

(30 points) Provide details of chapter activities/fundraisers to raise funds and provide financial $upport for
HBCUs.

• Annual chapter contributions to the Alpha Kappa Alpha Sorority, Incorporated Endowment
Initiative

▪ Soror contributions of at least $35 to support the HBCU Endowment Initiative
• Giving Challenge within the chapter to support HBCUs
• Text to Give platform to submit contributions and donations to support HBCUs
• Alumni giving activities for HBCUs
• Company matching funds for employee giving

Page 3 of 8

Target 2: Women’s Healthcare and Wellness

Alpha Kappa Alpha Sorority, Incorporated has a goal to reach 100,000 women through community
awareness of critical health issues impacting African-American women. The focuses will be Breast Cancer
Awareness and Prevention, Heart Health, Nutrition and Wellness for Life, and Care for The Caregiver.

Judging Criteria (100 - points):

(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness.
(80 points)
Provide documentation* of the various activities in each focus area.

Breast Cancer Awareness and Prevention

Activity Documentation includes:
▪ Participation in Breast Cancer Awareness Day/Month
▪ Collaborations to provide mammograms
▪ Breast cancer workshops and awareness activities
▪ Participation in Mammogram Awareness Day (MAD)
▪ Other Breast Cancer program activities

Heart Health

Activity Documentation includes:
▪ Walk with The Supreme
▪ Soror participation in 8,000 steps per day
▪ Heart health workshops and awareness activities
▪ Distribution of educational materials
▪ Other Heart Health program activities

Nutrition and Wellness for Life

Activity Documentation includes:
▪ Workshops and other outreach strategies regarding healthy eating and proper food

preparations
▪ Personal gardens/herb or container gardens
▪ Collaborations with local food banks
▪ Distribution of educational materials
▪ Other Nutrition and Wellness for Life activities

Care for the Caregiver

Activity Documentation includes:
▪ Participation in Care for The Caregiver Impact Day
▪ Resources provided to the community for best practices tips on reducing

emotional and physical issues associated with caregiving
▪ Collaborative workshops provided to educate on caregiver syndrome
▪ Other Care for The Caregiver activates

(10 points) Indicate and document* how social media was used (i.e., provides number of posts, likes, tweets,
etc.)

*Program documentation should include activity description including date, program goals/objectives, target
audience – impact of the activity, and a description of the innovation/creativity of the activity.

Page 4 of 8

Target 3: Building Your Economic Legacy

Alpha Kappa Alpha Sorority, Incorporated will emphasize financial planning and asset accumulation, credit
repair and monitoring, entrepreneurship and the Black Dollar 365 and Operation AKA Assist in the effort to
increase fiscal awareness and lead to increased savings and asset accumulation in the African-American
community.

Judging Criteria (100 - points):

(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness.

(80 points) Provide documentation of Building Your Economic Legacy activities.

Personal Financial Planning and Asset Accumulation
Activity Documentation includes:

▪ Financial seminars conducted through partnerships with financial institutions
▪ Personal financial planning, savings and investments, and wealth building activities
▪ Partnerships established for financial planning and asset accumulation
▪ Week/Month long savings challenge
▪ Other Personal Financial Planning and Asset Accumulation program activities

Credit Repair and Monitoring
Activity Documentation includes:

▪ Partnerships established for improving credit
▪ Distribution of credit repair guidelines
▪ Other Credit Repair and Monitoring program activities

Entrepreneurship and Black Dollar 365
▪ Activity Documentation
▪ Dollars spent utilizing Black Businesses
▪ Chapter use of African American vendors
▪ Chapter sponsored Buy-Black activities
▪ Activities to develop a Black owned business directory
▪ Sponsor networking opportunities with minority businesses
▪ Other Entrepreneurship and Black Dollar 365 program activities

Operation AKA Assist
Activity Documentation includes:

▪ Select one or more homeless shelters or transitional homes
▪ Conduct community drives to assist with items needed by the shelter
▪ Participation in advocacy to support Operation AKA Assist
▪ Collaborate with other organizations
▪ Conduct workshops on the plight of the homeless
▪ Other activities: (i.e., Grow with Google, Feeding Children Everywhere, COVID-19

Activities: Vaccines Work, Wear A Mask Campaign)

(10 points) Documentation should include dates, donation letters to verify the number of donations
made, pictures, flyers, letters of support and/or any memorabilia from the program activity.
Provide the total number of financial awareness activities provided and documentation.

Page 5 of 8

Target 4: The Arts!

Alpha Kappa Alpha Sorority, Incorporated will significantly increase opportunities for youth engagement and
community wide awareness of visual and performing arts during the Harlem Renaissance and the Black Arts
Movement, and their influence on contemporary African American art and culture.

Judging Criteria (100 - points):

(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness

(80 points) Provide documentation of increasing opportunities for youth engagement and community
(10 points) wide awareness of visual and performing arts during the Harlem Renaissance and the Black
Arts Movement.
Activity Documentation includes:

▪ Educational activities for the two movements
▪ Showcase of Artists for the two movements
▪ Evidence of encouraging youth for careers in the Arts
▪ Evidence of chapter fundraisers to highlight the two movements

Indicate partnerships or collaborations

Target 5: Global Impact

Alpha Kappa Alpha Sorority, Incorporated will conduct a large-scale community service project that reaches
across regions, borders and oceans, engaging both youth and adults in an impactful outreach while increasing
their knowledge and understanding of their status as world citizens.

Judging Criteria (100 - points):

(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness.

(70 points) Global Assistance Activities
▪ Implement Soles4Souls shoes collection
▪ Implement Lions Club International eyeglasses collection
▪ Implement Pillowcase Dresses/Shirts

(20 points) Refugees in America Assistance Program (RAAP)
▪ Assist with tutoring at ESL Centers
▪ Development and distribution of local refugee fact sheets
▪ Identification of community support for the program
▪ Other Refugees in America Assistance program activities

Chapter program activities from January 1, 2021 – December 31, 2021,
were conducted in a virtual and in-person environment.

Page 6 of 8

Overall Exemplifying Excellence Through
Sustainable Service Excellence Achievement Award

Award Descriptions/Judging Criteria

There is one Overall Excellence Achievement Award. This award will be given to a Graduate and an
Undergraduate Chapter who has successfully executed program activities in each of the Excellence Target
areas (January 1, 2021– December 31, 2021).

Exemplifying Excellence Through Sustainable Service Program Activities

Judging Criteria (100 - points):

(10 points) Overall presentation of program activity – creativity, visual appeal, and neatness. Indicate the
(80 points) total number of activities completed.

Provide documentation* for Exemplifying Excellence Through Sustainable Service
implementation for each of the Program Targets

• Include each activity description including date
• Include each program goals/objectives
• Include each target audience – impact of the activity
• Include a description of collaborations and partnerships of each activity

✓ Target 1: HBCU for Life: A Call to Action
• Promote and Market HBCUs
• $upport HBCUs

✓ Target 1: Signature Program - #CAPsm

✓ Target 2: Women’s Healthcare and Wellness
• Breast Cancer Awareness and Prevention
• Heart Health
• Nutrition and Wellness for Life
• Care for the Caregivers

✓ Target 3: Building Your Economic Legacy
• Financial Planning and Asset Accumulation
• Credit Repair and Monitoring
• Entrepreneurship and The Black Dollar 365
• Operation AKA Assist
• $upport HBCUs

Page 7 of 8

✓ Target 4: The Arts!
• Salute to the Harlem Renaissance
• Salute to the Blacks Arts Movement

✓ Target 5: Global Impact
• Global Assistance Activities
• Refugees in America Assistance Program (RAAP)

✓ Community Impact Days
• AKA International Day of Prayer
• AKA HBCU Day
• Breast Cancer Awareness Day
o Breast Cancer Awareness Month
• AKA Caregivers’ Day

(5 points) Indicate the total number of sorors participating for each activity.
(5 points) Indicate how the project was publicized including flyers, newspapers, list-serves, social media,

etc.
*Documentation may also include, program flyers, workshop agendas, pictures, letters, receipts, and any
memorabilia from the program activity.

Chapter program activities from January 1, 2021 – December 31, 2021,
were conducted in a virtual and in-person environment

Page 8 of 8

FORMS

1

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NORTH ATLANTIC REGION AWARDS ENTRY FORM

Chapters competing for awards must submit a separate Award Entry Form for EACH entry. Please check the
award category for which you are applying and follow the instructions and guidelines for each award included in the
North Atlantic Region Awards Handbook. Joint chapter entries must show information for all chapters. All
chaptersmust submit a $50.00 fee to be eligible to participate in the awards process. The fee is due by
Monday, February 21st, 2022. This form should be scanned into eAward submissions.
Chapter Name ___________________________________________ Location __________________________

Basileus ______________________________________ Cluster # ____________________________________

Address ______________________________________________ Grad. Advisor ________________________ City

___________________________________ State____________ Zip_______________________________

Email __________________________________________ Telephone number __________________________

Address that awards should be sent to ____________________________________________________________

___________________________________________________________________________________________

Chapter Size (Graduate – As of December 31, 2021) – Please circle: _________ of Chapter members.

Small (1-50 members) Medium (51-140 members) Large (141- above members)

AWARDS CATEGORY WHO CAN SUBMIT? ✓ CHECK IF
SUBMITTING
Chapter of the Year GRADUATE (G)
Basileus of the Year UNDERGRADUATE (U)
Officer of the Year
New Soror of the Year G/U
Golden Soror of the Year G/U
Silver Star Soror of the Year G/U
Nellie May Quander Leadership Award
Graduate Advisor of the Year G
Exemplary Citizen Award G
Miss AKA G
Spotlight Public Relations Award G/U
Pretty Is As Pretty Does-Reflections of Sisterhood Award U
International Program Awards G
#CAPsm Signature Program U
HBCU for LIFE: A Call to Action G
Women’s Healthcare and Wellness G/U
Building Your Economic Legacy
The Arts! G/U (#CAPsm G ONLY)
Global Impact
Former Regional Directors’ Awards G/U
Anne Mitchem Davis Family Health G/U
Mildred W. Stuart ECHO G/U
Nellie W. Gaylord Young Educator
Ruth C. Easley Chapter Reactivation G
Idell S. Pugh Angel G
Erma W. Barron Making A Difference G/U

Wilma Holmes Tootle Educational Advancement G

58

C. Edith Booker Collaboration G/U
Joy Elaine Daley Tutorial Service G/U
Evelyn Sample-Oates H.O.P.E. G/U
Constance R. Pizarro Promise G/U
Meredith L. Henderson Packed, Polished, Prepared
U

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Awards Judge’s Evaluation Summary Form
GRADUATE CHAPTER OF THE YEAR AWARD

CHAPTER __________________________________LOCATION_______________________________

Small (__) Medium (__) Large (___) BASILEUS’ NAME: _____________________ Score
Evaluation: Weight
A. CHAPTER MANAGEMENT

● Chapter Operations: Identify chapter goals, provide evaluations to show measures of success, outline 10

planning efforts, and show communication(s) to chapter. Demonstrate efficient and effective chapter
operations. Documents could include: Chapter/Executive Committee meeting minutes, meeting agendas,
officer orientations, printed event programs, Standards evaluations, standing rules, delegate reports,
chapter budget, strategic plan, risk management plan, etc.

● Soror to Soror Relations: Show social activities that foster sisterly relations and joint activities with 10

other local/regional Alpha Kappa Alpha Sorority, Inc. Undergraduate and Graduate chapters.

● Punctuality in Chapter Reporting: Submission of all required reports by the deadlines specified (letter 5
20
or copy of e-mails indicating when reports were submitted is acceptable).

B. IMPLEMENTATION OF INTERNATIONAL/LOCAL SORORITY PROGRAMS

● Effective Use of Programs: Description of service programs, strategies/activities for achieving program

objectives and measures of success. Detail of chapter activities to accomplish the overall goals of the
International Program.

● Joint Chapter and Collaborative Efforts With Other Groups: Description of joint chapter activities, 5

involvement with other Greek-letter organizations and coordination of efforts with other community or
civic groups that reflect service to all mankind

● Conference Participation: Provide the delegate strength and actual number of attendees for the Boule, 5

Regional Conference, Leadership Conference, Cluster Conference, and Undergraduate Round-Up.

● Visibility and External Recognition: Detail use of the media; college, civic/community awards or 5
10
recognition. Include documentation.

C. CHAPTER GROWTH (Demonstrate commitment to membership: recruitment, reclamation
and retention)

● Description of recruitment activities; must include results in terms of success and chapter evaluation

results

● Description of reclamation activities; must include results in terms of success and chapter evaluation 10

results

● Description of retention activities; must include results in terms of success and chapter evaluation results 10

● Copy of the most recent Standards End of Year Report 5

● Adherence to Submission Criteria Checklist 5

TOTAL SCORE 100

Evaluator’s Name __________________________________________________________________________

60

Awards Judge’s Evaluation Summary Form
UNDERGRADUATE CHAPTER OF THE YEAR AWARD

CHAPTER______________LOCATION________________BASILEUS ____________________

Evaluation: Weight Score

A. CHAPTER MANAGEMENT 15

● Chapter Operations: Identify chapter goals, provide evaluations to show measures of 10
5
success, outline planning efforts, and show communication(s) to chapter. Demonstrate 15
efficient and effective chapter operations. Documents could include: Chapter/Executive 15
Committee meeting minutes, meeting agendas, officer orientations, printed event programs, 10
Standards evaluations, standing rules, delegate reports, chapter budget, risk management plan, 5
etc. 10

● Soror to Soror Relations: Show social activities that foster sisterly relations and joint

activities with other local/regional Alpha Kappa Alpha Sorority, Inc. Undergraduate and
Graduate chapters.

● Punctuality in Chapter Reporting: Submission of all required reports by the deadlines

specified

B. IMPLEMENTATION OF INTERNATIONAL/LOCAL SORORITY PROGRAMS

● Effective Use of Programs: Description of service programs, strategies/activities

for achieving program objectives and measures of success. Detail of chapter activities
to accomplish the overall goals of the International Program

● Joint Chapter and Collaborative Efforts With Other Groups: Description of

joint chapter activities, involvement with other Greek-letter organizations and
coordination of efforts with other community or civic groups that reflect service to
all mankind

● Conference Participation: Provide the delegate strength and actual number of

attendees for the Boule, Regional Conference, Leadership Conference, Cluster
Conferences and Undergraduate Round-Up.

● Visibility and External Recognition: Detail use of the media; college,

civic/community awards or recognition

C. CHAPTER GROWTH

Description of activities that support a commitment to membership and encourage
retention in the chapter.

D. Submission of signed letter of recognition from Graduate Advisor 5

E. Signed recent grade report showing the chapter’s cumulative GPA 5
● Adherence to Submission Criteria Checklist 5

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

61

Awards Judge’s Evaluation Summary Form
BASILEUS OF THE YEAR (GRADUATE)

NAME OF BASILEUS
NOMINATED______________________________________________________________________

CHAPTER ________________________________________________________________________

CHAPTER LOCATION _____________________________________________________________

Chapter Size: Small (__) Medium (__) Large (___)

Evaluation: Weigh Score
The information submitted must include a description of the following: t

● Unique and/or outstanding contribution(s) to the chapter as Basileus 20

● The Basileus’ ability to utilize the skills to get the work of the chapter 20
accomplished, to solve problems, to respond to requests in a timely 20
manner, model sisterly relationships to promote chapter growth and
development

● Displays leadership in promoting and accomplishing sorority-wide
initiatives and service projects.

● Held offices and other leadership roles in the chapter 5

● Availability for sorority purposes: Attendance & cooperative 20
participation in meetings including Boule, Leadership, Regional and 10
Cluster Conferences
5
● Detailed information/documentation detailing academic/professional
background/recognition, outstanding contributions to the community,
civic
and/or religious organizations

● Adherence to Submission Criteria Checklist

TOTAL 100

Evaluator’s Name _____________________________________________________________

62