91st North Atlantic Regional Conference Awards Handbook

Awards Judge’s Evaluation Summary Form
BASILEUS OF THE YEAR (UNDERGRADUATE)

NAME OF BASILEUS
NOMINATED_________________________________________________________________

CHAPTER ___________________________________________________________________

CHAPTER LOCATION ________________________________________________________

Evaluation: Weight Score

The information submitted must include a description of the following: 20
20
● Unique and/or outstanding contribution(s) to the chapter as Basileus 10
10
● The Basileus’ ability to utilize the skills w/n the chapter to get work 15
done, solve problems, respond to requests in a timely manner, model
sisterly relationships to promote chapter growth and development 15

● Leadership in promoting and accomplishing sorority-wide initiatives
and service projects

● Offices and other leadership roles held in the chapter
● Availability for sorority purposes: Attendance & cooperative

participation in meetings including Boule, Leadership, Regional, Cluster
Conferences, and Undergraduate Round-Up.
● Detailed information/documentation detailing academic/professional
background/recognition, outstanding contributions to the community,
civic and/or religious organizations

● Signed letter of recommendation from the Graduate Advisor 5

● Adherence to Submission Criteria Checklist 5

TOTAL 100

Evaluator’s Name _______________________________________________________________

63

Awards Judge’s Evaluation Summary Form
OFFICER OF THE YEAR (GRADUATE)

NAME OF SOROR NOMINATED ____________________________________________
OFFICE HELD__________________________________________________________
CHAPTER ___________________________________________________________________
CHAPTER LOCATION ________________________________________________________

Evaluation: Weight Score

The information submitted must include a description of the following: 10
25
● A narrative assessment describing the qualities and activities that make 20
the soror deserving of this award. Should not exceed three (3) pages.

● Unique and/or outstanding contribution(s) to the chapter as an officer
and how it has benefited the chapter

● Displays leadership in promoting and accomplishing sorority-wide
initiatives and service projects.

● Held offices and other leadership roles in the chapter 10
20
● Availability for sorority purposes: Attendance & cooperative 10
participation in meetings including Boule, Leadership, Regional and
Cluster Conferences 5

● Detailed information/documentation detailing academic/professional
background/recognition, outstanding contributions to the community,
civic
and/or religious organizations

● Adherence to Submission Criteria Checklist

TOTAL 100

Evaluator’s Name ______________________________________________________________

64

Awards Judge’s Evaluation Summary Form
OFFICER OF THE YEAR (UNDERGRADUATE)

NAME OF SOROR NOMINATED ______________________________________________
OFFICE HELD_______________________________________________________________
CHAPTER ___________________________________________________________________
CHAPTER LOCATION ________________________________________________________

Evaluation: Weight Score

● The information submitted must include a description of the following: 10
25
● A narrative assessment describing the qualities and activities that make 20
the soror deserving of this award signed by the Basileus and Graduate 10
Advisor 20
10
● Unique and/or outstanding contribution(s) to the chapter as an officer
and how it has improved the efficiency of the chapter 5

● Displays leadership in promoting and accomplishing sorority-wide
initiatives and service projects.

● Held offices and other leadership roles in the chapter

● Availability for sorority purposes: Attendance & cooperative
participation in meetings including Boule, Leadership, Regional and
Cluster Conferences

● Detailed information/documentation detailing academic/professional,
background/recognition, outstanding contributions to the community,
civic and/or religious organizations

● Adherence to Submission Criteria Checklist

TOTAL 100

Evaluator’s Name ______________________________________________________________

65

Awards Judge’s Evaluation Summary Form
NEW SOROR OF THE YEAR (GRADUATE)

NAME OF SOROR NOMINATED ______________________________________________
CHAPTER ___________________________________________________________________
CHAPTER LOCATION ________________________________________________________

Evaluation: Weight Score
The information submitted must include a description of the following: 20
20
● Unique and/or outstanding contribution(s) to the chapter. 20
10
● The soror’s ability to model sisterly relationships 20

● Participates in activities promoting and accomplishing sorority-wide 5
initiatives and service projects. 5

● Held offices and other leadership roles in the chapter

● Availability for sorority purposes: Attendance & cooperative
participation in meetings including Boule, Leadership, Regional and
Cluster Conferences

● Detailed information/documentation detailing academic/professional
background/recognition, outstanding contributions to the community,
civic and or/religious organizations

● Adherence to Submission Criteria Checklist

TOTAL 100

Evaluator’s Name ______________________________________________________________

66

Awards Judge’s Evaluation Summary Form
GOLDEN SOROR OF THE YEAR

NAME OF SOROR NOMINATED ______________________________________________

CHAPTER ___________________________________________________________________
CHAPTER LOCATION ________________________________________________________

Evaluation: Weight Score
10
The information submitted must include a description of the following:
● A narrative assessment describing the qualities and activities that make
the soror deserving of this award.

● Unique and/or outstanding contribution(s) to the chapter. 20

● Displays leadership in promoting and accomplishing sorority-wide 10
initiatives and service projects. 5
25
● Held offices and other leadership roles in the chapter 25

● Availability for sorority purposes: Attendance & cooperative 5
participation in meetings including Boule, Leadership, Regional and
Cluster Conferences

● Detailed information/documentation detailing academic/professional
background/recognition, outstanding contributions to the community,
civic
and/or religious organizations

● Adherence to Submission Criteria Checklist

TOTAL 100

Evaluator’s Name _____________________________________________________________

67

Awards Judge’s Evaluation Summary Form
SILVER STAR SOROR OF THE YEAR

NAME OF SOROR NOMINATED ______________________________________________

CHAPTER ___________________________________________________________________
CHAPTER LOCATION ________________________________________________________

Evaluation: Weight Score
15
The information submitted must include a description of the following:
● A narrative assessment describing the qualities and activities that make
the soror deserving of this award.

● Unique and/or outstanding contribution(s) to the chapter. 20

● Displays leadership in promoting and accomplishing sorority-wide 15
initiatives and service projects.

● Soror has held offices and other leadership roles in the chapter. 5
20
● Availability for sorority purposes: Attendance & cooperative 20
participation in meetings including Boule, Leadership, Regional and 5
Cluster Conferences’

● Detailed information/documentation detailing academic/professional
background/recognition, outstanding contributions to the community,
civic
and/or religious organizations.

● Adherence to Submission Criteria Checklist.

TOTAL 100

Evaluator’s Name ___________________________________________________________

68

Awards Judge’s Evaluation Summary Form
SOROR NELLIE MAY QUANDER LEADERSHIP AWARD (GRADUATE)

NAME OF SOROR NOMINATED _______________________________________________
CHAPTER __________________________________LOCATION_______________________
BASILEUS____________________________________________________________________

Evaluation: Weight Score

The information submitted must include a description of the following: 20

● A narrative assessment describing the qualities and activities that make 30
the soror deserving of this award. Include the soror’s present 20
endeavors, outstanding leadership contribution to the sorority, and 15
community service. 10

● Describe professional accomplishments, including executive and senior
level positions, appointment or election to boards, offices,
organizations.

● Unique qualities or activities that demonstrate a passion for excellence
in all endeavors.

● One-page letter of recommendation from the chapter, signed by the
Basileus or Anti-Basileus.

● Documentation such as photographs, newspaper clippings, programs,
and related materials. All items must be labeled and dated.

● Adherence to Submission Criteria Checklist. 5

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

69

Awards Judge’s Evaluation Summary Form
SOROR NELLIE MAY QUANDER LEADERSHIP AWARD

(UNDERGRADUATE)

NAME OF SOROR NOMINATED _______________________________________________
CHAPTER __________________________________LOCATION_______________________
BASILEUS____________________________________________________________________

Evaluation: Weight Score

The information submitted must include a description of the following 20
● A narrative assessment describing the qualities and activities that make 30
the soror deserving of this award. Include the soror’s academic 20
background, present endeavors, outstanding leadership contribution to 15
the sorority, and community service. 10
● Describe accomplishments and honors, positions of leadership held on 5
the campus or in the community, and recognitions received

● Unique qualities or activities that demonstrate a passion for excellence
in all endeavors

● One-page letter of recommendation from the chapter, signed by the
Basileus and Graduate Advisor.

● Documentation such as photographs, newspaper clippings, programs,
and related materials. All items must be labeled and dated.

● Adherence to Submission Criteria Checklist

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

70

Awards Judge’s Evaluation Summary Form
GRADUATE ADVISOR OF THE YEAR

NAME OF SOROR NOMINATED ____________________________________________

GRADUATE CHAPTER ______________________________________________________

NAME OF UNDERGRADUATE CHAPTER AND LOCATION
_______________________________________________________________________

Evaluation: Weight Score
The information submitted must include a description of the following:
5
● Date of Graduate advisor’s Certification or Re-Certification 15
10
● Unique and outstanding contributions to the undergraduate chapter 10
through skillful supervision in the implementation of responsibilities
15
● Timely distribution of materials to the undergraduate chapter 15
10
● Ability to involve other graduate sorors in meaningful relationships 5
with the undergraduate chapter through the Graduate Advisor’s 10
Council 5

● Effectiveness in assuring that the undergraduate chapter adheres to
sorority policies and procedures and university/college rules and
regulations

● Interpersonal skills in relating to others
● Availability for sorority purposes and events

● Letter of recommendation from the undergraduate chapter

● Signed summary statement from the Basileus of the sponsoring
graduate chapter

● Adherence to Submission Criteria Checklist

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

71

Awards Judge’s Evaluation Summary Form
EXEMPLARY CITIZEN AWARD (GRADUATE)

NAME OF SOROR NOMINATED___________________________________________
CHAPTER NAME ____________________________________________________________
CHAPTER LOCATION _______________________________________________________

Evaluation: Weight Score

● Summary statement or letter of recommendation from the chapter 10
describing the nominee and reasons for nomination 20

● Academic and professional background and/or professional endeavors 20

● Unique and/or outstanding contribution(s) in the sorority or 20
community civically and socially. Demonstrates socially conscious
engagement. 10
15
● Other areas of service during the past sorority year in the community, 5
including appointment to local, state or International boards, offices,
organizations or any other non-sorority leadership roles

● Sorority participation including chapter meetings, conferences and
chapter programs

● Documentation such as newspaper clippings, letters, copies of awards

● Adherence to Submission Criteria Checklist

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

72

Awards Judge’s Evaluation Summary Form
MISS AKA (UNDERGRADUATE)

NAME OF SOROR NOMINATED_______________________________________________

CHAPTER ___________________________________________________________________

CHAPTER LOCATION _______________________________________________________

EXPECTED DATE OF

GRADUATION ______________________ CLASSIFICATION _________________

MAJOR _____________________________________________________________________

Evaluation: Weight Score

● Unique and/or outstanding contributions to the chapter 15
● Community Activities 10
● Campus Activities 10
● Scholastic average (cumulative G.P.A. at least 3.0) Up-to-date e- 20
10
transcript must be submitted including Academic Honors (no paper) 5
● Continuing self-improvement 10
● Non-academic recognition 5
● Academic Honors 5
● Signed letter of reference for the nominee from the Graduate Advisor 5
● Summary statement or letter of recommendation from the chapter
5
indicating why the soror is being nominated 100
● Supporting documentation, newspaper clippings, letters or copies of

awards
● Adherence to Submission Criteria Checklist

TOTAL SCORE

Evaluator’s Name ___________________________________________________________

73

Awards Judge’s Evaluation Summary Form
SPOTLIGHT PUBLIC RELATIONS AWARDS-GRADUATE

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ________________________________________________________

GRADUATE: Small Medium Large

Evaluation: Weight Score

• A narrative assessment defining the qualities and activities that make 10
the chapter deserving of this award. 20
20
● Documentation of submissions and publications of newspaper or 20
online articles. (External to Alpha Kappa Alpha) 10
15
● Effective use of social media, website to promote chapter activities. 5
100
● Indicate and document* how the media/social media was used (i.e.
provides number of posts, likes, tweets, etc.) (10 points)

● Documentation and submissions and publications in sorority
publications or website

● Evidence of flyers and advertisements

● Adherence to submission criteria

TOTAL SCORE

Evaluator’s Name ___________________________________________________________

74

Awards Judge’s Evaluation Summary Form
“PRETTY IS AS PRETTY DOES”-REFLECTIONS OF

SISTERHOOD AWARD-GRADUATE

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ________________________________________________________

GRADUATE: Small Medium Large

Evaluation: Weight Score

• A narrative assessment defining the qualities and activities that make 30
the chapter deserving of this award. No to exceed three (3) pages. 30
30
• Documentation of monthly sisterly relations activities/-Nurturing Our 10
Ivy Activities. This can include collaborations with other chapters.

• Documentation of how the chapter celebrates its inner beauty and
positively impacts the community

● Documentation of sisterly care, acts of kindness between sorors, and
affection amongst chapter members (e.g. thank you notes, letters, etc.).

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

75

Awards Judge’s Evaluation Summary Form
“PRETTY IS AS PRETTY DOES”-REFLECTIONS OF

SISTERHOOD AWARD-UNDERGRADUATE

CHAPTER __________________________________LOCATION_______________________
BASILEUS____________ ________________________________________________________

Evaluation: Weight Score

• A narrative assessment defining the qualities and activities that make 30
the chapter deserving of this award. 30
30
• Documentation of monthly sisterly relations activities/-Nurturing Our 10
Ivy Activities.

• How do chapters celebrate their inner beauty and positively impact the
community.

● Documentation of sisterly care and affection amongst chapter
members.

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

76

Awards Judge’s Evaluation Summary Form

TARGET 1: HBCU FOR LIFE: A CALL TO ACTION

CAPsm SIGNATURE PROGRAM – Graduate Chapters ONLY

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ___________________________EMAIL________________________

GRADUATE: Small Medium Large

Evaluation: Weight Score

Overall presentation of program activity – creativity, visual appeal, and 10
neatness (10 points) 20
10
Provide number of high school students enrolled in CAPsm program
and assisted with the college application and enrollment process. (20 50
points)
Overall #CAPsm implementation calendar. (10 points) 10
100
Provide documentation* of executing the implementation of #CAPsm
Provide documentation* of the execution of suggested workshops and
activities.

● #CAPsm Kickoff and overall strategy.
● College application boot/camp/sessions/enrichment workshops

for parents and students that focus on each component of
STEPP.
● Activities provided for #CAPsm that include promoting HBCUs.
● Provide the number of enrichment workshops, community
service activities, and cultural excursions.
● Indicate partnerships or collaborations with other organizations
and chapters including undergraduates where applicable.

Documentation should include dates, pictures, programs, workshop
materials, letters of support and any additional appropriate materials
that chronicle the activities.

TOTAL SCORE

Evaluator’s Name ___________________________________________________________

79

Awards Judge’s Evaluation Summary Form
Exemplifying Excellence Through Sustainable Service

TARGET 1: HBCU FOR LIFE: A CALL TO ACTION--Promote and Market HBCUs

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ___________________________EMAIL________________________

GRADUATE: Small Medium Large

UNDERGRADUATE Small Medium Large

Evaluation: Weight Score

Overall presentation of program activity – creativity, visual appeal, and neatness 10
(10 points)

Provide documentation* of the community-based events to raise awareness and 20
encourage youth to enroll in HBCUs to include: 5

• College Fairs & HBCU Fairs

• Activities surrounding HBCU Football Classics

• HBCU Alumni collaborations

• Activities promoting HBCUs and other relevant information
about HBCUs

Provide specifics pertaining to the adoption of an HBCU (5 points)

Other activities to Promote and Market HBCUs to include: 5
30
• Participation in HBCU Day and HBCU Week (5 points)

Provide details of the funds raised to support the Alpha Kappa Alpha Sorority,
Incorporated HBCU Endowment Initiative through the EAF Endowment
Initiative portal (What is the monetary amount donated?) (30 points)

Provide details of chapter activities/fundraisers to raise funds and provide financial 30
$upport for HBCUs. (30 points)
100
• Annual chapter contributions to the Alpha Kappa Alpha Sorority,
Incorporated Endowment Initiative

• Giving Challenge within the chapter to support HBCUs
• Text to Give platform to submit contributions and donations to support

HBCUs
• Alumni giving activities for HBCUs
• Company matching funds for employee giving

TOTAL SCORE

Evaluator’s Name ___________________________________________________________

80

Awards Judge’s Evaluation Summary Form

Exemplifying Excellence Through Sustainable Service
TARGET 2: WOMEN’S HEALTHCARE AND WELLNESS

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ___________________________EMAIL________________________

GRADUATE: Small Medium Large
UNDERGRADUATE
Small Medium Large

Evaluation: Weight Score
10
Overall presentation of program activities – creativity, visual appeal, and neatness
(10 points) 80

Provide documentation* of the various activities in (60 points) 10
Breast Cancer Awareness and Prevention 100

Activity Documentation includes:
o Participation in Breast Cancer Awareness Day/Month
o Collaborations to provide mammograms
o Breast cancer workshops and awareness activities
o Participation in Mammogram Awareness Day (MAD)
o Other Breast Cancer program activities

Heart Health
Activity Documentation includes:
o Walk with The Supreme
o Soror participation in 8,000 steps per day
o Heart health workshops and awareness activities
o Distribution of educational materials
o Other Heart Health program activities

Nutrition and Wellness for Life
Activity Documentation includes:

o Workshops and other outreach strategies regarding healthy eating
and proper food preparations

o Personal gardens/herb or container gardens
o Collaborations with local food banks
o Distribution of educational materials
o Other Nutrition and Wellness for Life activities
Care for the Caregiver
Activity Documentation includes:
o Participation in Care for The Caregiver Impact Day
o Resources provided to the community for best practices tips on

reducing emotional and physical issues associated with caregiving
o Collaborative workshops provided to educate on caregiver

syndrome
o Other Care for The Caregiver activates
Indicate and document* how social media was used (i.e. provides number of posts,
likes, tweets, etc.) (10 points)

TOTAL SCORE

Evaluator’s Name ______________________________________________________________________________

81

Awards Judge’s Evaluation Summary Form
Exemplifying Excellence Through Sustainable Service
TARGET 3: BUILDING YOUR ECONOMIC LEGACY

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ___________________________EMAIL________________________

GRADUATE: Small Medium Large

UNDERGRADUATE Small Medium Large

Evaluation: Weight Score
Overall presentation of program activity – creativity, visual appeal, and neatness (10 points) 10

Provide documentation* of Building Your Economic Legacy. 80
(TOTAL: 80 points)
10
Personal Financial Planning and Asset Accumulation (20 points) 100

Activity Documentation includes:
o Financial seminars conducted through partnerships with financial
institutions
o Personal financial planning, savings and investments, and wealth
building activities
o Partnerships established for financial planning and asset accumulation
o Week/Month long savings challenge
o Other Personal Financial Planning and Asset Accumulation program
activities

Credit Repair and Monitoring (20 points)

Activity Documentation includes:
o Partnerships established for improving credit
o Distribution of credit repair guidelines
o Other Credit Repair and Monitoring program activities

Entrepreneurship and Black Dollar 365 (20 points)
o Activity Documentation
o Dollars spent utilizing Black Businesses
o Chapter use of African American vendors
o Chapter sponsored Buy-Black activities
o Activities to develop a Black owned business directory
o Sponsor networking opportunities with minority businesses
o Other Entrepreneurship and Black Dollar 365 program activities

Operation AKA Assist (20 points)

Activity Documentation includes:
o Select one or more homeless shelters or transitional homes
o Conduct community drives to assist with items needed by the shelter
o Participation in advocacy to support Operation AKA Assist
o Collaborate with other organizations
o Conduct workshops on the plight of the homeless
o Other activities

Documentation should include dates, donation letters to verify the number of donations
made, pictures, flyers, letters of support and/or any memorabilia from the program
activity. Provide the total number of financial awareness activities provided and
documentation.

TOTAL SCORE

Evaluator’s Name ___________________________________________________________

82

Awards Judge’s Evaluation Summary Form
Exemplifying Excellence Through Sustainable Service

TARGET 4: THE ARTS

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ___________________________EMAIL________________________

GRADUATE: Small Medium Large

UNDERGRADUATE Small Medium Large

Evaluation: Weight Score

Overall presentation of program activity – creativity, visual appeal, and 10
neatness 80
(10 points)

Provide documentation of increasing opportunities for youth engagement
and community wide awareness of visual and performing arts during the
Harlem Renaissance and the Black Arts Movement.
Activity Documentation includes:

▪ Educational activities for the two movements
▪ Showcase of Artists for the two movements
▪ Evidence of encouraging youth for careers in the Arts
▪ Evidence of chapter fundraisers to highlight the two

movements
(80 points)

Indicate partnerships or collaborations 10
(10 points) 100
TOTAL SCORE

Evaluator’s Name ___________________________________________________________

83

Awards Judge’s Evaluation Summary Form
EXEMPLIFYING EXCELLENCE THROUGH

SUSTAINABLE SERVICE
TARGET 5: GLOBAL IMPACT

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ___________________________EMAIL________________________

GRADUATE: Small Medium Large

UNDERGRADUATE Small Medium Large

Evaluation: Weight Score

Overall presentation of program activity – creativity, visual appeal, 10
and neatness (10 points) 70

Provide documentation* of the activity description including date 20
Global Assistance Activities 100
o Implement Soles4Souls shoe collection
o Implement Lions Club International eyeglasses
collection
o Implement Pillowcase Dresses/Shirts
(70 points)

Refugees In America Assistance Program (RAAP)
o Assist with tutoring at ESL Centers
o Development and distribution of local refugee fact
sheets
o Identification of community support for the program
o Other Refugees in America Assistance Program
Activities
(20 points)

TOTAL SCORE

Evaluator’s Name ___________________________________________________________

84

Awards Judge’s Evaluation Summary Form

OVERALL EXEMPLIFYING EXCELLENCE THROUGH SUSTAINABLE SERVICE EXCELLENCE
ACHIEVEMENT AWARD

CHAPTER __________________________________LOCATION_________________________
BASILEUS____________ ___________________________EMAIL________________________

GRADUATE: Small Medium Large

UNDERGRADUATE Small Medium Large

Evaluation: Weight Score
10
Overall presentation of program activity – creativity, visual appeal, and neatness. Indicate the total
number of activities completed. (10 points) 80

Provide documentation* for Exemplifying Excellence Through Sustainable Service implementation 5
for each of the Program Targets 5
100
 Include each activity description including date
 Include each program goals/objectives
 Include each target audience – impact of the activity
 Include a description of the collaborations and partnerships of each activity

Target 1: HBCU for Life: A Call to Action
o Promote and Market HBCUs
o $upport HCBUs

Target 1: Signature Program-#CAPsm
Target 2: Women’s Healthcare and Wellness

o Breast Cancer Awareness and Prevention
o Heart Health
o Nutrition and Wellness for Life
o Care for the Caregivers

Target 3: Building Your Economic Legacy
o Financial Planning and Asset Accumulation
o Credit Repair and Monitoring
o Entrepreneurship and The Black Dollar 365
o Operation AKA Assist
o $upport HBCUs

Target 4: The Arts!
o Salute to the Harlem Renaissance
o Salute to the Blacks Arts Movement

Target 5: Global Impact
o Global Assistance Activities
o Refugees in American Assistance Program (RAAP)

Community Impact Days
o AKA International Day of Prayer
o AKA HBCU Day
o Breast Cancer Awareness Day
o AKA Caregivers’ Day
o Dr. Martin Luther King, Jr. International Day of Service
o Pink Goes Red for Heart Health
o AKA Global Impact Day

Indicate the total number of sorors participating for each activity (5 points)

Indicate how the project was publicized including flyers, newspapers, list-serves,
social media. (5 points)

Total Score

Evaluator’s Name _______________________________________________________________

85

Awards Judge’s Evaluation Summary Form
FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

SOROR ANNE MITCHEM DAVIS
FAMILY HEALTH AWARD

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ________________________________________________________

UNDERGRADUATE GRADUATE

Evaluation: Weight Score

● A narrative assessment describing how this chapter has actively 30
promoted good health care for young people and/or adults in a target
community 40
10
● Documentation of chapter events such as workshops, institutes, clinics, 20
community forums, counseling or health fairs

● Photographs, news clippings, media coverage

● Describe the impact of the program, including successful outcomes

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

86

Awards Judge’s Evaluation Summary Form

FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

SOROR MILDRED W. STUART
ECHO (EACH ONE HELP OTHERS) AWARD

NAME OF UNDERGRADUATE SOROR ______________________________________
CLASSIFICATION___________________________________
GRADE POINT AVERAGE_____________________________
CHAPTER __________________________________LOCATION_______________________
BASILEUS____________ ________________________________________________________
GRADUATE ADVISOR___________________________________________________________

*The soror nominated for this award MUST BE CLASSIFIED AS A JUNIOR and have a
GPA minimum of 2.8

Evaluation: Weight Score

● A narrative assessment describing how this soror exemplifies 35
scholarship, sisterliness, spirituality and impeccable moral behavior 35
and is willing to share her talents, skills and knowledge with others 30

● Documentation of how this soror has used her gift to help others
through tutoring, advising or actively serving in her chapter and other
organizations.

● Describe the results of this soror’s passion for helping others.

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

87

Awards Judge’s Evaluation Summary Form

FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

SOROR NELLIE WOLFE GAYLORD
YOUNG EDUCATOR AWARD

NAME OF UNDERGRADUATE SOROR ________________________________________
CHAPTER __________________________________LOCATION_______________________
BASILEUS____________ ________________________________________________________

Evaluation: Weight Score

● A narrative of an undergraduate soror who through her hands-on 35
involvement has proven to be committed to enhancing the life of 35
children through academics and education. The narrative should 30
describe the progress the children have made under her tutelage. 100

● Documentation of this soror’s hands-on involvement (periodical
clippings, pictures, letters of commendation or thank you notes)

● Describe the creative approach this soror uses to assist children

TOTAL SCORE

Evaluator’s Name ___________________________________________________________

88

Awards Judge’s Evaluation Summary Form

FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

SOROR RUTH C. EASLEY
CHAPTER REACTIVATION AWARD

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ________________________________________________________

GRADUATE: Small Medium Large

Evaluation: Weight Score

● Documentation to prove that the chapter satisfied reactivation quota: 30
● Minimum of 5 sorors for a small chapter
● Minimum of 10 sorors for a medium chapter 30
● Minimum of 15 sorors for a large chapter 20
● A narrative assessment defining the qualities and activities that make 20
100
the chapter deserving of this award
● Documentation of chapter events or activities that exemplify

involvement in the award area. Include chapter participation.
● Creativity and uniqueness of reactivation program

TOTAL SCORE

Evaluator’s Name ___________________________________________________________

89

Awards Judge’s Evaluation Summary Form

FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

SOROR IDELL S. PUGH
ANGEL AWARD

NAME OF SOROR BEING NOMINATED_________________________________________

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ________________________________________________________

UNDERGRADUATE GRADUATE

Evaluation: Weight Score

● A narrative describing how this soror has been an “angel” and quietly 30
come to the aid of another soror in an extreme time of need or
extraordinary circumstance. 30
40
o This narrative must be written by the soror who was
assisted and the statement should detail how she was
helped.

● A statement of corroboration written by the Basileus of the “angel-
soror”.

● Supporting documentation, photos, letters, articles, etc.

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

90

Awards Judge’s Evaluation Summary Form

FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

SOROR ERMA W. BARRON
MAKING A DIFFERENCE AWARD

CHAPTER __________________________________LOCATION_______________________

BASILEUS____________ ________________________________________________________

UNDERGRADUATE GRADUATE

Evaluation: Weight Score

● Narrative should include how this chapter has initiated and implemented 10
5
outstanding connection activities that focus on political and social 15
activism to create changes in policies.
15
● Goal(s)/Objective(s) of the connection activity 10

● Degree to which the goals were met

● Relationship of the chapter’s activities to those mandated by the

International Connection Committee both on state and local levels

● Impact on the community

● Level of soror participation 15

● Community participation 10

● Collaboration with other like-minded organizations 10

● Creativity of the connection activity 10

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

91

Awards Judge’s Evaluation Summary Form

FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

SOROR WILMA HOLMES TOOTLE
EDUCATIONAL ENHANCEMENT AWARD (GRADUATE)

NAME OF SOROR BEING NOMINATED________________________________________
CHAPTER __________________________________LOCATION_______________________
BASILEUS____________ ________________________________________________________

Evaluation: Weight Score

● A narrative describing how this soror has demonstrated some form of 35
educational advancement, preferably in the field of education 35
30
● Clearly defined activities that demonstrate proof of her 100
accomplishment (s)

● Documentation (articles/newspaper clippings/copies of
certificates/pictures/reports)

TOTAL SCORE

Evaluator’s Name ___________________________________________________________

92

Awards Judge’s Evaluation Summary Form

FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

SOROR C. EDITH BOOKER
COLLABORATION AWARD

Undergraduate Chapter ________________________ Location _______________________

Basileus ______________________________________________________________________

Graduate Chapter _____________________________ Location _______________________

Basileus ______________________________________________________________________

This award is based on the sponsoring graduate and undergraduate chapter demonstrating a
commitment to strengthening their relationship in THREE of the areas listed below:

• Collaboration
• Mentoring
• Joint Membership Intake Process
• Attendance at Cluster, Regional and International meetings

Evaluation: The narrative must describe and document the relationship between Weight Score

the graduate and undergraduate chapter in THREE of the areas referenced

above. If one of the criteria for evaluation described below does not apply, please
write “NA” in the corresponding space. Please also note that the total score

should not exceed 100 points.

● Collaboration: Co-sponsored one or more program activities 20
20
● Mentoring: 20
● Graduate mentors have been assigned to all new undergraduates and
20
corresponding undergraduate chapter officers

● Joint Membership Intake Process
● Implemented a joint MIP or graduate members have provided resources and/or

served as presenters for the undergraduate chapter

● Attendance at Cluster, Regional and International meetings
● Members from each chapter have attended all of these meetings with 25% or

more of each chapter’s membership being represented

● Creativity and uniqueness of the relationship between the undergraduate 20
and sponsoring graduate chapters

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

93

Awards Judge’s Evaluation Summary Form

FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

SOROR JOY ELAINE DALEY
TUTORIAL/MENTORING SERVICE AWARD

CHAPTER __________________________________LOCATION_______________________
BASILEUS____________ ________________________________________________________

UNDERGRADUATE GRADUATE

Evaluation: Weight Score

Description: This award will be presented to a chapter that operates a 30
40
tutorial/mentoring program for at least five (5) months and provides 30
services to enhance the educational achievement of a group of five or more
students from Grades 3 through 12 (one or mixed grades). 100

● A narrative must include a description of the program and
documentation of how students benefited from the program.

● Demonstrate effective teamwork by submitting attendance sheets,
thank you notes and articles.

● Pictures of tutorial sessions (sessions may not be a part of any
soror’s regular work schedule)

TOTAL SCORE

Evaluator’s Name ___________________________________________________________

94

Awards Judge’s Evaluation Summary Form

FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

EVELYN SAMPLE-OATES
H.O.P.E. AWARD

(HELP OTHER PEOPLE EXCEL)

CHAPTER ___________________________________________________________________
CHAPTER LOCATION ________________________________________________________

UNDERGRADUATE GRADUATE

Evaluation: Weight Score

The information submitted must demonstrate a comprehensive
program of service in one or more of the H.O.P.E. foci; education,
service, teenage mentoring and community enrichment

● Narrative describing the qualities and activities that make the 10
chapter deserving of the award
20
● Documentation of involvement in public service and 15
● Qualitative and Quantitative data on the success of the program 20
20
● Description of chapter participation level 15

● Unique and creative approaches that resulted in active involvement
in the community

● Documentation of how the program brought H.O.P.E. to the target
community

● Photographs, newspaper clippings, programs and related materials
as appropriate

TOTAL 100

Evaluator’s Name ___________________________________________________________

95

Awards Judge’s Evaluation Summary Form

FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

CONSTANCE R. PIZARRO
PROMISE AWARD

CHAPTER ___________________________________________________________________
CHAPTER LOCATION ________________________________________________________

UNDERGRADUATE GRADUATE

Evaluation: Weight Score
20
● P - A narrative describing the chapter’s implementation of the community
service program initiatives and documentation

● R - Description and documentation of a membership retention program 20

● O - Documentation of the chapter’s needs assessment, goal setting, 20
planning, and evaluation 20

● M- Description and documentation of a mentoring program within the 10
chapter 5
5
● I - Description and documentation of a program targeted at
promoting energy conservation and/or preserving the environment

● S- Documentation of chapter sponsored sisterly relations programs
and activities

● E- Documentation of the chapter’s one hundred percent (100%)
membership in the Educational Advancement Foundation

TOTAL SCORE 100

Evaluator’s Name ___________________________________________________________

96

Awards Judge’s Evaluation Summary Form

FORMER NORTH ATLANTIC REGIONAL DIRECTORS’ AWARDS

SOROR MEREDITH L. HENDERSON
PACKED POLISHED AND PREPARED TO CONNECT

(Undergraduate)

NAME OF SOROR BEING NOMINATED________________________________________
CHAPTER __________________________________LOCATION_______________________
BASILEUS____________ ________________________________________________________

Evaluation: Weight Score

● A narrative describing how this soror has demonstrated commitment to 35
public service and the legislative policies designed to enhance the lives 35
of others. 30
100
● Clearly define and demonstrate the sorors involvement to political and
social activism, home, community or on their college campus.
Demonstrate proof of her accomplishment (s) and activities.

● Documentation of the soror being Packed, Polished and Prepared to
serve the community. (articles/newspaper clippings/copies of
certificates/pictures/reports)

TOTAL SCORE

Evaluator’s Name ___________________________________________________________

97

CHAPTER EXHIBIT
INFORMATION

98

CHAPTER EXHIBIT AWARD CRITERIA

The focus for this award is to highlight chapter programs conducted in the period being
evaluated, January 1, 2021 - December 31, 2021. Programs implemented in the period of
evaluation must be clearly reflected in the materials used in your exhibit/display (do not use
old photos, clippings, fliers, etc.).
1. If a program is an ongoing or annual activity, materials from earlier years may be

included, if clearly labeled as such.
2. The dimensions for submissions to the poster platform are 8 ½ x 11 vertical pdf. If a

video is included in the submission, it may be up to 3 minutes in length.
3. Exhibits must be completely uploaded by the deadline date of March 5th, 2022 to be

considered for an award or allowed for display.
4. Creativity and originality are important, as are technical qualities such as neatness,

design and craftsmanship. Content of the exhibit is at the discretion of the chapter.
5. The exhibit must include the name of the chapter and the current Basileus.
6. Names of sorors featured in newspaper and magazine articles must be highlighted. The

name of the publication, headline and date must be included.
The exhibit/display will be judged on application of International Program themes and
special activities. Specifically:

1. Displays of current Chapter Involvement:
● Programs executed during current evaluation period
● Public relations and chapter image
● Level of participation by chapter
● Documentation of events
● Level of service
● Program impact on target population

2. Organization of information and materials
3. Creativity/Originality of format

99

Awards Judge’s Evaluation Form

EXHIBIT AWARD

CHAPTER ___________________________________________________________________

CHAPTER LOCATION ________________________________________________________

UNDERGRADUATE GRADUATE Small Medium Large

BASILEUS ___________________________________________________________________

Evaluation: The focus of this award is chapter programs with emphasis Weight Score
on programs conducted in the period being evaluated, January 1, 2021
through December 31, 2021 60
20
● Display of current Chapter Involvement as related to the International 20
Program themes:

✓ Programs executed during current evaluation year (20 points)
✓ Public relations and chapter image (5 points)
✓ Level of participation by chapter (10 points)
✓ Documentation of events (5 points)
✓ Level of service (10 points)

✓ Program impact on target population (10 points)

● Organization of information and materials

● Creativity/Originality of format; neatness of layout:
✓ Creativity/Originality of format (10 points)
✓ Neatness of layout (10 points)

TOTAL SCORE 100

Judges: Use the space below to note your comments about the Exhibit.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Judge’s Signature________________________________________Date___________________

100