Boards, Council and Committees Booklet

Boards, Council and
Committees Booklet

Boards, Council and Committees Booklet

Table of content 02 Communication
Flow & Authority
01 Introduction

03 University Council / 04 Board of Directors
Colleges Committees

05 Board of Trustees 06 University Council
Committees

07 Colleges Committees

Abbreviations NU National University of
Science and Technology
UC University Council
CB College Board

Boards, Council and Committees Booklet

Introduction

The NU has revised its committees’ structure as part of management
system improvement initiatives. One goal of this revision was to
incorporate all core functions into the committee management
where faculty, admin, and students are represented on decision-mak-
ing process. This committees’ booklet provides committees titles,
memberships, and clear responsibilities. The revised committees’
structure also clearly specify lines of reporting and lines of communi-
cation to management.

Communication Flow & Authority Matrix

1. The UC standing committees report the UC
2. The UC standing committees should have representative from col-

leges and SoFS
3. The UC standing committees’ representatives are decided in the

rst meeting of the UC.
4. The UC standing committees should study concerned topics

before they are presented to UC for approval. For example, the Ac-
ademic A airs Committee should study program proposal before
it is presented to the UC.
5. The UC standing committees recommends decisions to the UC.
6. The UC standing committees college representatives should
update the dean and CB about topics discussed in the committee.
7. The UC standing committees college representatives should seek
their college inputs as they are required. For example, the college
representative setting in UC QA standing committee should
inform the committee about the college inputs in proposed policy
or procedure.

Boards, Council and Committees Booklet

8. College Committees
A. CB reports to the UC
B. CB is authorized to make decisions to address college-related
operational matters in accordance with its duties and responsi-
bilities stipulated in the NU executive regulation.
C. CB is mandated to present topics to UC in accordance with its
duties and responsibilities stipulated in the executive regulation.
D. The college committees’ members are decided in the CB rst
meeting.
E. The CB standing committees report to the CB.
F. Other college standing committees report to whom is stipulated
in the committee form.
G. The CB college standing committees chair (college representa-
tive in UC standing committee) should seek the CB inputs in col-
lege related matter (e.g., college research plan) before docu-
ments are submitted to the UC standing committees.
H. All matters related to the college strategies and future planning
should be discussed in the CB before submission.
I. Decisions made by the college committees should be brought to
the CB for information.

University Council /
Colleges Committees

Unive
Cou

123

Quality Health and Safety Graduate
Assurance Environment and Studies,
Committee Risk Management Research &
Innovation
Committee Committee

Coll
Lev

12 345

Quality Health and Safety Graduate Industry and Academ
Assurance Environment and Studies, Community Profes
Committee Risk Management Research & Engagement Stand
Innovation Committee Comm
Committee Committee

Boards, Council and Committees Booklet

ersity
uncil

45 6

Industry and Academic Institutional
Community A airs Planning
Engagement Committee
Committee Committee

lege
vel

56 789

mic and Planning Curriculum Examination & Research Ethics
ssional Committee & Learning Assessment & Biosafety
dards Resources Committee Committee
mittee Committee

Board of Directors

The Board of Directors

The Board of Directors, in accordance with the Commercial Companies Law,
promulgated by Royal Decree No. (18/2019) governing the Board of Directors and
the Commercial Companies Regulations, shall undertake the following tasks and
responsibilities:

1. Approve the business and financial policies and the estimated budget of the
university for achieving its objectives, safeguard the rights of its shareholders, and
develop the university.

2. Approve the university’s organizational structure and its administrative divisions.

3. Determine the terms of reference related to the approval of financial expenses and
expenditures.

4. Supervise the necessary plans for the achievement of the university’s objectives and
carry out its activities in accordance with the purpose of its establishment and
supervision and update such plans from time to time.

5. Carry out the university’s disclosure procedures and follow the application thereof in
accordance with the rules and conditions of disclosure issued by the competent
authority.

6. Supervise the performance of the executive management and ensure the good
performance of the business in a manner that achieves the objectives of the
university in accordance with the purpose of its establishment.

7. Appoint the university’s VC, VC’s Deputies and Assistants, Vice Chancellor’s
Deputies Assistants, Advisors, Deans, and Heads of the University’s Scientific
Centers and Institutes subject to the approval of the Ministry, if deemed necessary,
and specify their competencies, rights, and duties, which should not include the
Chairman of the Board of Directors.

8. Appraise the performance of the VC, approve the performance appraisal of the
employees mentioned in the preceding item, and assess the work carried out by the
committees formed by the Board of Directors.

9. Include in the annual report submitted to the General Assembly the reasons which
justify the ability of the university to pursue its specified activities and the
achievement of its objectives.

10. Include in the financial statements a detailed statement showing all amounts which
a director might have received during the year.

11. Ensure that any decision taken satisfies the legal requirements before being
disclosed to the public.

12. Review and approve the contracts of the parties related to the university that does
not fall within the university’s normal business, after being reviewed by the Audit
Committee in preparation for submission to the Ordinary General Assembly.

Board of Trustees

The Board of Trustees

The Board of Trustees shall proceed with its functions and responsibilities under
Ministerial Decision No. (1/2016) issuing the regulations for the formation of
Boards of Trustees in private higher education institutions, which are as follows:

1. Develop policies that lead to achieving quality education in the institution and
enable it to fulfill its mission.

2. Propose the institution’s annual budget and submit it to the Board of
Directors/Owners for approval.

3. Choose the institution’s Vice Chancellor, Deputies, Assistants, Deans, and Heads
of Research Centers and Institutes.

4. Recommend the establishment of colleges or departments or scientific and
research centers, merge or cancel them and refer them to the Ministry for approval.

5. Considering the recommendations and suggestions made by the University’s
Council and take the necessary action thereon.

6. Determine tuition fees after being approved by the Ministry.

7. Approval of admission policies and conditions.

8. Accept donations, subsidies, and grants provided to the institution after approval
of the Ministry.

9. Approve the final accounts of the institution and submit them to the Board of
Directors/Owners for approval.

10. Approve the institution’s internal regulations.

11. The Board of Trustees, under a special delegation, may delegate some tasks to
the University Council.

Committees

REF: NU/HQ/VCO/27112022/001
Date: 27th November 2022

Office Order

UC/Colleges Standing Committees

Based on the University Council Extraordinary meeting no.8 (NUCM. EO. 01.2022) held on 3rd
November 2022 and pursuant the University Council Meeting Resolution NUCM EO-01-22-
23-005 and NUCM EO-01-22-23-006.

The following has been decided:

Article 1

❖ Approve the below listed Committees, other committees might be formed as

per the policies, procedures, or regulations of the university.

no Committee Name Level

1 Quality Assurance Committee University Level
2 Health and Safety Environment and Risk Management Committee University Level
3 Graduate Studies, Research & Innovation Committee University Level
4 Industry and Community Engagement Committee University Level
5 Academic Affairs Committee University Level
6 Institutional Planning Committee University Level
7 Academic and Professional Standards Committee College Level
8 Curriculum & Learning Resources Committee College Level
9 Examination & Assessment Committee College Level
10 Research Ethics & Biosafety Committee College Level

11 Graduate Studies, Research & Innovation Committee College Level
12 Health and Safety Environment and Risk Management Committee
13 Industry and Community Engagement Committee College Level

14 Planning Committee College Level
15 Quality Assurance Committee College Level
Approved College Level

Article 2

❖ The QA Directorate is to maintain committee awareness and measure the
effectiveness of this committee’s approach during the academic year of 2022
– 2023 and submit report to the University Council.

Article 3
❖ All parties concerned must implement this order, the order shall be effective
from the date of its issuance.

Dr. Ali Saud Bimani
Vice-Chancellor

Quality Assurance Document

Terms of Reference
Quality Assurance Committee

University Level
Approved

Quality Assurance Committee Page 1 of 4

Contents

1. Abbreviations and Definitions 2
2. Roles and Responsibilities 3
3. Documentation 4

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chair Initiates and manages the meeting

Invitee Invitees attend the committee meeting at the request of the chair and
are invited to speak on specific agenda items. They are not able to
propose agenda items nor vote.
Approved
Member Person who has voting rights in the committee. Members can
OAAAQA propose items for agenda and can speak at meetings.

Oman Academic Accreditation Authority and Quality Assurance for
Education

Quality Assurance Committee Page 2 of 4

2. Roles and Responsibilities

Name of the Quality Assurance Committee
committee
This committee plays a key role in the overseeing and implementing of the
Purpose of the university quality approach defined by the Governance and Management of the
Committee University.

Responsibilities 1) Promote the University’s quality culture and quality enhancement.

2) Oversee the implementation of recommendations from internal and
external reviews of programs and other activities.

3) Oversee the University plan for institutional and program
accreditation.

4) Review administrative audit schedule and send to UC for approval.

5) Review the administrative audit reports and actions plan and ensure
implementation.

6) Discuss the QA institutional projects and send to UC for approval.

7) Review the proposed policy procedure and submit to UC for
approval.

8) Evaluate the implementation of OAAAQA standards across the
University and generate reports on their effectiveness.

9) Prepare the committee's annual report.
Approved
Composition

So # Name Capacity
1 Vice-Chancellor Chair
2 Colleges’ representatives
3 Representative from SoFS Members
4 Director of Directorate of Quality Assurance Member
5 Head of Studies & Academic Planning/DVCP Office Member
6 Representative from Directorates Member
Invitee

Quality Assurance Committee Page 3 of 4

Frequency of Four times per a year
meetings University Council

Reporting to

3. Documentation

a) Minutes of the meeting
b) Annual Report
c) Review Report

Approved

Quality Assurance Committee Page 4 of 4

Quality Assurance Document

Terms of Reference
HSE & RM Committee

University Level
Approved

Contents

1. Abbreviations and Definitions 2
2. Roles and Responsibilities 3
3. Documentation 3

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chairperson A person who Initiates and manages the meeting

Invitees attend the committee meeting at the request of the chairperson
and are invited to speak on specific agenda items. They are not able to
propose agenda items or vote.
Invitee Approved

Member A person who has voting rights in the committee. Members can propose
items for the agenda and can speak at meetings.
HSE
RM Health, Safety, and Environment
Risk Management

Risk Management & HSE Committee Page 2 of 3

2. Roles and Responsibilities

Name of the HSE & Risk Management
committee

Purpose of the This committee is responsible for planning and overseeing the HSE and RM.
Committee

Responsibilities 1. Design HSE & RM systems, manuals & procedures.
2. Plan the HSE & RM activities.
3. Approve the annual HSE & RM training and awareness programs.
4. Ensure the HSE & RM standards compliance.

5. Conduct regular review of the HSE & RM.

Composition & ApprovedSl # Name Capacity
membership 1 Assistant Vice-Chancellor Chairperson
2 HSE & Risk Manager Member
Frequency of 3 HSE Adviser Member
meetings 4 Colleges’ representatives Members
Reporting to 5 Representative of SOFS Member SOFS
6 QA representative Member
7 External Experts Invitees

Four times per a year

University Council

3. Documentation

a) Committee Minutes
b) Annual Reports
c) Committee Review

Risk Management & HSE Committee Page 3 of 3

Quality Assurance Document

Terms of Reference
Graduate Studies, Research & Innovation

Committee

University Level
Approved

Graduate Studies, Research & Innovation Committee Page 1 of 4

Contents

1. Abbreviations and Definitions 2
2. Roles and Responsibilities 3
3. Documentation 4

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chair Initiates and manages the meeting

Invitee Invitees attend the committee meeting at the request of the chair and
are invited to speak on specific agenda items. They are not able to
propose agenda items nor vote.
Approved
Member Person who has voting rights in the committee. Members can propose
items for agenda and can speak at meetings.

Graduate Studies, Research & Innovation Committee Page 2 of 4

2. Roles and Responsibilities

Name of the Graduate Studies, Research & Innovation Committee
committee
This committee is responsible for planning and overseeing the student learning
Purpose of the by research programs and staff research and consultancy.
Committee

Responsibilities 1) Develop the research strategy and research operational plan

2) Monitor and review the research performance

3) Approve the research professional development plan

4) Ensure the availability of research resources (e.g., funding)

5) Plan the research collaborations and partnership with other
universities, public and private sectors for mutual benefits.

6) Develop and oversee the regulations, policies, and procedures
related to all graduate programs, research & consultancy activities.

7) Oversee the provision of external examiners, research supervision,
and services and support to research programs

8) Administer, regulate, and review the postgraduate program entry
standards

9) Review the graduate programs in liaison with colleges

10) Oversee and maintain academic standards in PG programs

11) Monitor retention, graduate destination, and employability of
graduate students
Approved

Graduate Studies, Research & Innovation Committee Page 3 of 4

Composition

Sl # Name Capacity
Chair
1 Deputy Vice-Chancellor & Provost
Members
2 Colleges’ representatives Member
Member
6 Representative from SoFS Member
Member
7 Representative of Industry/ Research Consultant Invitee
Invitee
8 Representative of Pharmacy/health sector

9 Representative from Directorate Quality Assurance &
Enhancement

10 Representative of Procurement & Corporate Affairs

11 External member as a lay person
Approved
Frequency of Two times per a year
meetings University Council

Reporting to

3. Documentation

● Minutes of the meetings
● Annual Report
● Review Report

Graduate Studies, Research & Innovation Committee Page 4 of 4

Quality Assurance Document

Terms of Reference
Industry and Community Engagement

Committee

University Level
Approved

Contents

1. Abbreviations and Definitions 2
2. Roles and Responsibilities 3
3. Documentation 4

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chairperson A person who Initiates and manages the meeting

Invitee Invitees attend the committee meeting at the request of the chairperson
and are invited to speak on specific agenda items. They are not able to
propose agenda items or vote.

Approved
Member A person who has voting rights in the committee. Members can propose
items for the agenda and can speak at meetings.

NU National University of Science and Technology
OAAAQA
Oman Authority for Academic Accreditation and Quality Assurance of
Education

Industry and Community Engagement Committee Page 2 of 4

2. Roles and Responsibilities

Name of the Industry & Community Engagement Committee
committee

Purpose of the The committee should plan and oversee the industry and community
Committee engagement activities.

Responsibilities 1. Develop and oversee the strategy for industry and community
engagement.

2. Develop framework approach for industry and community
engagement.

3. Plan the university social outreach activities.
4. Plan constructive relationships with other national and/or international

education providers and professional bodies.
5. Conduct regular review of the industry and community engagement

activities.
Approved
Sl # Name Capacity

1 Assistant Vice-Chancellor Chairperson

2 Director of Community Engagement & Projects Member
Member
Composition 3 Representative of External Relations & Marketing Members
Office
Frequency of
meetings 4 Representative of colleges
Reporting to
5 Representative of SoFS Member

6 Representative of Student Affairs Member

7 Representative of Deanship of Graduate Studies Member
and Research

Note: Representation from Industries & from Student Council (Invited members based on

agenda)

Four times per a year

University Council

Industry and Community Engagement Committee Page 3 of 4

3. Documentation

a) Minutes of meetings
b) Annual Report
c) Committee Review Report

Approved

Industry and Community Engagement Committee Page 4 of 4

Quality Assurance Document

Terms of Reference
Academic Affairs Committee

University Level
Approved

Academic Affairs Committee Page 1 of 4

Contents

1. Abbreviations and Definitions 2
2. Roles and Responsibilities 3
3. Documentation 4

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chair Initiates and manages the meeting

Invitee Invitees attend the committee meeting at the request of the chair and
are invited to speak on specific agenda items. They are not able to
propose agenda items nor vote.
Approved
Member Person who has voting rights in the committee. Members can propose
items for agenda and can speak at meetings.

NU National University of Science and Technology
QA Quality Assurance

AAC Academic Affairs Committee

Academic Affairs Committee Page 2 of 4

2. Roles and Responsibilities

Name of the Academic Affairs Committee
committee

Purpose of the This committee is mainly responsible for planning, monitoring implementation
Committee and improving academic affairs at the university level. All matters related to
student learning by coursework programs are discussed in this committee.

Responsibilities 1) Oversee the planning and implementation of academic affairs
activities in compliance with the University Mission, Vision, and
Goals, Strategic Plan, learning teaching strategies, the MoHERI
requirements, etc.
Approved
2) Maintain and ensure quality standards of University’s awards.

3) Oversee the periodic and annual programs review.

4) Review institutional data (e.g., admission, progression, retention,
teaching surveys, gradates’ employability) and make
recommendations.

5) Maintain teaching and learning quality.

6) Confirm the student projection/trend for the upcoming academic
years and suggest improvement plans.

7) Maintain and promote a culture of academic integrity.

8) Review and evaluate the University programs roadmap.

9) Review and evaluate the effectiveness of the relevant policy and
procedures in the related areas and propose improvement.

Academic Affairs Committee Page 3 of 4

Composition

Sl # Name Capacity
1 Deputy Vice-Chancellor & Provost Chair
2 Colleges’ representatives
3 Director of School of Foundation Studies Members
4 Head of Studies & Academic Planning/ DVCP Office Member
5 Director of Directorate Quality Assurance Member
6 Director of Directorate of Student Affairs Member
7 Director of Directorate of Admissions & Registration Invitee
Invitee
8 Faculty member, HSE/RM Officer, Directorate of IT
Invitee

Frequency of Four times per yearApproved
meetings University Council

Reporting to

3. Documentation

a) Minutes of the meeting
b) Annual Report
c) Review report

Academic Affairs Committee Page 4 of 4

Quality Assurance Document

Terms of Reference
Institutional Planning Committee

University Level
Approved

Institutional Planning Committee Page 1 of 4

Contents

1. Abbreviations and Definitions 2
2. Roles and Responsibilities 3
3. Documentation 4

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chairperson Initiates and manages the meeting
Approved
Invitee Invitees attend the committee meeting at the request of the chairperson
and are invited to speak on specific agenda items. They are not able to
propose agenda items nor vote.

Member A person who has voting rights in the committee. Members can propose
items for the agenda and can speak at meetings.

Institutional Planning Committee Page 2 of 4

2. Roles and Responsibilities

Name of the Institutional Planning Committee
committee
This committee plans and oversees the implementation of the strategy and
Purpose of the operational plan, resources, developmental plan. This committee should
Committee communicate with other university and college level committees to collect data
needed for planning.

Responsibilities 1. Plan and project the institutional resources requirement to achieve
strategic and operational planning.

2. Oversee the progress and implementation of university’s strategic and
operational plans.

3. Oversee the planning of infrastructure & facilities and maintain the
compliance with the University Strategic Plan / MoHERI / accreditation
requirements.
Approved
4. Review and maintain the adequacy of facilities and infrastructure.

5. Oversee the campuses action plan and university master plan.

6. Plan the student, academic, staff, and general support services.

Composition Sl Name Capacity
No Chair
Frequency of 1 Vice-Chancellor Member
meetings Member
Reporting to 2 DVCP Member
Members
3 CFO Member
Member
4 AVC Members

5 Colleges’ representatives

6 Representative of Deanship of Graduate Studies and
Research

7 Representative of SoFS

8 Representatives of directorates

Two times per a year
University Council

Institutional Planning Committee Page 3 of 4

3. Documentation

a) Minutes of meetings
b) Annual reports
c) Committee review report

Approved

Institutional Planning Committee Page 4 of 4

Quality Assurance Document

Terms of Reference
Academic & Professional Standard Committee

College Level
Approved

Academic & Professional Standard Committee Page 1 of 4

Contents

1. Abbreviations and Definitions.............................................................................................. 2
2. Roles and Responsibilities .................................................................................................. 3
3. Documentation.................................................................................................................... 4

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chair Initiates and manages the meeting

Invitee Invitees attend the committee meeting at the request of the chair and
are invited to speak on specific agenda items. They are not able to
propose agenda items nor vote.
Approved
Member Person who has voting rights in the committee. Members can propose
items for agenda and can speak at meetings.

NU National University of Science and Technology
QA Quality Assurance

Academic & Professional Standard Committee Page 2 of 4

2. Roles and Responsibilities

Name of the Academic & Professional Standard Committee
committee

Purpose of the This committee is mainly responsible for studying the trends and statistical
Committee review of the academic programs at the college/school level and recommends to
the College/School Board.

This committee is applicable to the General Foundation Program,
Undergraduate, Postgraduate programs offered at colleges/school of NU.

Responsibilities 1) Review and oversee the relevant statistics of the programs such as
admissions, progression, retention, attrition, graduation, discontinuation,
students at risk, and high performers to suggest appropriate
solutions/suggestions as required to the College/School Board.

2) Recommend revisions to the program development team on the technical
contents of program/courses in line with the technology advancement and
market trends.

3) Oversee the annual evaluation of the College’s professional standards, code
of ethics and academic integrity for students.

4) Oversee the implementation of QA systems pertaining to academic and
professional standards and recommend improvements.

5) Prepare an annual report.
Approved
Composition

Sl # Name Capacity
Chair
1 Head of Academic Department appointed by the
Dean on rotation basis Members
Members
2 Representative from academic
programs/departments Invitee
Invitee
3 Representative from Library, QA, admission &
student affairs

4 Representative from Student Advisory Council

5 Industry/External Representative

Academic & Professional Standard Committee Page 3 of 4

Frequency of Once in a Semester
meetings College/School Board

Reporting to

3. Documentation

a) Minutes of Meeting of the Academic & Professional Standard Committee
b) Annual Report

Approved

Academic & Professional Standard Committee Page 4 of 4

Quality Assurance Document

Terms of Reference
Curriculum & Learning Resources Committee

College Level
Approved

Curriculum & Learning Resources Committee Page 1 of 4

Contents

1. Abbreviations and Definitions.............................................................................................. 2
2. Roles and Responsibilities .................................................................................................. 3
3. Documentation.................................................................................................................... 4

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chair Initiates and manages the meeting

Invitee Invitees attend the committee meeting at the request of the chair and
are invited to speak on specific agenda items. They are not able to
propose agenda items nor vote.
Approved
Member Person who has voting rights in the committee. Members can propose
items for agenda and can speak at meetings.

NU National University of Science and Technology
QA Quality Assurance

LTAS Learning, Teaching, & Assessment Strategy
Graduate Attributes Refers to NU Graduate Attributes

Curriculum & Learning Resources Committee Page 2 of 4

2. Roles and Responsibilities

Name of the Curriculum & Learning Resources Committee
committee

Purpose of the This committee will review the delivery of the curriculum including teaching and
Committee assessment and the appropriateness of the learning resources required.

Curriculum & Learning Resources Committee reports to the College Board. This
committee has an advisory role and contributes to the planning and reviewing of
the curriculum delivery and learning resources.

Responsibilities 1) Monitor and evaluate the QA processes pertaining to teaching, learning, and
assessment.
Approved
2) Identify the areas of improvement and best practices in learning, teaching,
and assessment.

3) Review the Annual Program Monitoring Report submitted by the Heads of
Academic Departments

4) Monitor the appropriateness of the teaching and learning resources and
identify the areas of improvement.

5) Promote pedagogical excellence and encourage the adoption of good
practices across the college.

6) Oversee the implantation of LTAS across the college.
7) Make sure that the students’ feedback on teaching/learning/assessment/

resources is addressed by the academic departments.
8) Review the faculty’s feedback on curriculum and resources and bring the

analysis to the College Board’s notice.

9) Oversees the curriculum review procedure and adherence to the NU
Curriculum Framework.

10) Monitor the achievement of NU Graduate Attributes across the programs
offered by the college and review the Program Learning Outcomes when
required.

11) Recommend minor/major amendment in the program for further
improvement to the College Board.

12) Initiates the curriculum mapping when required.

13) Prepare an annual report on the activities and self-evaluation of the
committee.

Curriculum & Learning Resources Committee Page 3 of 4

Composition Sl. # Name Capacity
Chair
1 Appointed by the Dean
Member
2 A representative from academic Member
programs/departments Member
Member
3 A representative from Library Member
Invitee
4 A representative from IT Services

5 A representative from Quality Assurance &
Enhancement

6 A representative from Student Advisory Council

7 Industry/External Representative

Frequency of Once in a Semester
meetings College/School Board
Approved
Reporting to

3. Documentation

a) Minutes of the Curriculum & Learning Resources Committee Meeting
b) Annual Report

Curriculum & Learning Resources Committee Page 4 of 4

Quality Assurance Document

Terms of Reference
Examination & Assessment Committee

College Level
Approved

ToR, Examination & Assessment Committee Page 1 of 5

Contents

1. Abbreviations and Definitions.............................................................................................. 2
2. Roles and Responsibilities .................................................................................................. 3
3. Protocols............................................................................................................................. 4
4. Agenda and Minutes of Meetings........................................................................................ 4
5. Documentation.................................................................................................................... 5

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chair Initiates and manages the meeting
Approved
Invitee Invitees attend the committee meeting at the request of the chair and
Member are invited to speak on specific agenda items. They are not able to
propose agenda items nor vote.

Person who has voting rights in the committee. Members can propose
items for agenda and can speak at meetings.

NU National University of Science and Technology

QA Quality Assurance
External Examiner
External Examiners are qualified, subject experts who are invited by
NU to independently review and evaluate the examinations and the
process involved.

ToR, Examination & Assessment Committee Page 2 of 5

2. Roles and Responsibilities

Name of the Examination & Assessment Committee
committee

Purpose of the Examination & Assessment Committee is a college/school level committee solely
Committee responsible for the quality assurance of the examination standards and
procedure. This committee is responsible for overseeing the whole examination
procedure including pre and post moderation of the examination papers until the
publication or modification of final examination results.

The Examination & Assessment Committee has the full authority for endorsing
the semester results and reports to the College/School Board.

ResponsibilitiesApproved1) Approve the final results of all courses

2) Oversee the review process of the final examination papers

3) Ensure that fairness of the examination process and its compliance to the QA
and the program requirement

4) Finalize the list of graduating students and report to the College Board
5) Oversee the overall students’ performance and recommends actions for

improvement

6) Review the student profile and identify students at risk and high achievers

7) Assure recommendations by the External Examiners/affiliate universities are
addressed

8) Propose improvements in the process or review of the examination to the
College Board

9) Maintain the confidentiality of the committee discussions and student results
until the results are published through official channels

10) Recommend improvement of the policy/procedures associated with the
examination and assessment

ToR, Examination & Assessment Committee Page 3 of 5

Composition Sl. # Name Capacity
Chair
Frequency of 1 Dean of the College/Director of School of Vice-Chair
meetings Foundation Studies or their nominee
Reporting to member
2 Assistant Dean/ Nominee of the Dean
member
Heads of Academic Departments/Faculty member
3 members (representative from each academic member
Invitees
department and academic advisors)

4 Examination Controller/Head of Academic
Assessment Office

5 Representative from Admission & Registration

6 Representative from Quality Assurance
7 Invitees (e.g., external examiners or reviewers)

ApprovedOnce in a Semester / as required

College/School Board

3. Protocols

1) All members of the committee shall be expected to maintain a high degree of
confidentiality of all deliberations, and decisions at the meeting without fail.

2) All members of the committee shall be expected to declare no conflict of interest and
comply with the policy of disclosure of the institution.

3) Minutes of the Meeting shall remain confidential under the custody of the Quality
Assurance Unit and the Examination & Assessment Unit.

4. Agenda and Minutes of Meetings

1) The Chair shall schedule the meeting immediately after the marking of examinations is
over, according to the Academic Calendar.

2) The Committee shall review the invigilation, evaluation, pre and post-moderation reports
of the examination, presented by the Examination Officer, and assures inconsistencies,
compliances, and inaccuracies are addressed.

3) The External Reviewers shall discuss their comments.

4) Heads of academic departments shall present their students’ performance and
progression and highlight any irregularities.

ToR, Examination & Assessment Committee Page 4 of 5

5) Heads of academic departments shall identify students at risk and high performers and
present their profiles at the committee meeting. Academic Advisors of this category of
students shall be available for further discussion if required.

6) The Student Counselor shall submit a semester report to the committee prior to the
meeting. The Chair shall highlight the serious matters submitted in the Student
Counselor’s report for discussion.

7) Admission & Registration shall present students eligible for graduation for
recommendation to the College/School Board.

8) Members shall bring any major/minor issues accrued during the examination process to
the notice of the Chair.

9) Representatives of QA shall confirm the compliance to the QA standards or bring any
noncompliance to the notice of the Committee.

10) The Chair shall confirm the committee decision on any changes in the result or in case
required, repeating part of the evaluation process within a decided timeline.

11) On behalf of the committee members, the Chair shall endorse the final results for
publication.

5. Documentation

a) Minutes of the Examination & Assessment Committee meeting

b) Final semester results endorsed by the Chair of the Committee

c) Graduation list for College Board approval
Approved

ToR, Examination & Assessment Committee Page 5 of 5

Approved Quality Assurance Document

Terms of Reference
Research Ethics & Biosafety Committee

College Level

Research Ethics and Biosafety Committee Page 1 of 4