Boards, Council and Committees Booklet

Contents

1. Abbreviations and Definitions 2
2. Roles and Responsibilities 3
3. Documentation 4

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chair Initiates and manages the meeting

Invitee Invitees attend the committee meeting at the request of the chair and
are invited to speak on specific agenda items. They are not able to
propose agenda items nor vote.
Approved
Member Person who has voting rights in the committee. Members can propose
items for agenda and can speak at meetings.

Research Ethics and Biosafety Committee Page 2 of 4

2. Roles and Responsibilities

Name of the Research Ethics & Biosafety
committee
This committee is responsible to manage and control all research activities
Purpose of the ethics and biosafety.
Committee

Responsibilities 1) Maintain research ethics, biosafety, and intellectual property.
2) Apply highest ethical standards
3) Review research projects as per university policy and procedure
4) Keep data records of ethical issues types and arrange awareness

accordingly.

Composition Approved

Sl # Name Capacity
Chair
1 Senior researcher (selected by College Board)
Members
Two senior researchers (selected by College Board)
2 Note: The College Board can also choose to select senior researchers Invitee

from other colleges or other Higher Educational Institutions.

External expert related to the subject field

3 Note: The committee should have a list of external experts. One or two

experts should be invited to the committee meeting as per the subject
matter needs.

Frequency of As required
meetings University Council

Reporting to

Research Ethics and Biosafety Committee Page 3 of 4

3. Documentation Approved

● Minutes of the meetings
● Annual Report
● Review Report

Research Ethics and Biosafety Committee Page 4 of 4

Quality Assurance Document

Terms of Reference
Graduate Studies, Research, and Innovation

Committee

College Level
Approved

Graduate Studies, Research, and Innovation Committee Page 1 of 4

Contents

1. Abbreviations and Definitions.............................................................................................. 2
2. Roles and Responsibilities .................................................................................................. 3
3. Documentation.................................................................................................................... 4

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chair Initiates and manages the meeting

Member Person who has voting rights in the committee. Members can propose
items for agenda and can speak at meetings.
Approved

Graduate Studies, Research, and Innovation Committee Page 2 of 4

2. Roles and Responsibilities

Name of the Graduate Studies, Research, and Innovation Committee
committee

Purpose of the This committee is mainly responsible for planning, improving, and implementing
Committee of research and scholarly activities at the college/school in line with the NU
Research Strategy and the Operational Plan.

Responsibilities 1) Implement and follow-up the research strategy and research plans.
2) Execute the annual research plan of the college.
Approved3) Monitor and review the research performance.
4) Plan the research professional development annual program.
5) Manage the research resources.
6) Review and evaluate research projects.
7) Promote/maintain the research collaborations and partnership with

other HEIs.
8) Follow-up the implementation of the regulations, policies, and

procedures related to all graduate programs, research and
consultancy activities.
9) Recommend external examiners, research supervision, and services
and support to research programs.
10)Review programs entry standards.
11) Review and recommend graduate programs.
12)Maintain academic standards in PG programs.

Composition Sl. # Name Capacity
1 Nominated by the Dean/Director of SoFS Chair
2 Representatives from academic departments Member
3 Team lead of core research groups Member

Graduate Studies, Research, and Innovation Committee Page 3 of 4

Frequency of Four times a year.
meetings College/School Board

Reporting to

3. Documentation Required

a) Minutes of Meeting
b) Annual Report
c) Committee review

Approved

Graduate Studies, Research, and Innovation Committee Page 4 of 4

Quality Assurance Document

Terms of Reference
HSE and RM Committee

College Level
Approved

HSE & RM Committee Page 1 of 4

Contents

1. Abbreviations and Definitions.............................................................................................. 2
2. Roles and Responsibilities .................................................................................................. 3
3. Documentation.................................................................................................................... 4

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chair Initiates and manages the meeting

Invitees attend the committee meeting at the request of the chair and
are invited to speak on specific agenda items. They are not able to
propose agenda items nor vote.

Person who has voting rights in the committee. Members can propose
items for agenda and can speak at meetings.
Invitee Approved
Member

HSE Health Safety & Environment

RM Risk Management

HSE & RM Committee Page 2 of 4

2. Roles and Responsibilities

Name of the HSE & RM Committee
committee

Purpose of the This committee is responsible for overseeing the HSE & RM
Committee

Responsibilities 1) Monitor the compliance to the HSE standards and the risk factors and
recommend preventive and corrective action plans.

2) Review the accident investigation reports and plan for corrective and
preventive actions.

3) Monitor the implementation of HSE & RM aspects across the campus.

4) Review the Risk Assessment associated with HSE.
5) Advise the Campus Management on all aspects of HSE & RM.
6) Prepare an annual HSE & RM report.
Approved
Composition Sl. # Name Capacity
1 Nominated by the Dean/Director of SoFS Chair
Frequency of Member
meetings 2 HSE Officer Member
Reporting to Member
3 Administration Manager Member
Member
4 Representative from admin departments Member
Member
5 Representatives from academic departments

6 Representative from Ethics & Biosafety
Committee

7 Labs representatives

8 IT representatives

Once in a Semester

College/School Board

HSE & RM Committee Page 3 of 4

3. Documentation

a) Minutes of Meeting
b) Annual Report
c) Committee Review

Approved

HSE & RM Committee Page 4 of 4

Quality Assurance Document

Terms of Reference
Industry and Community Engagement

College Level
Approved

Industry and Community Engagement committee Page 1 of 4

Contents

1. Abbreviations and Definitions.............................................................................................. 2
2. Roles and Responsibilities .................................................................................................. 3
3. Documentation.................................................................................................................... 4

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chair Initiates and manages the meeting

Invitees attend the committee meeting at the request of the chair and
are invited to speak on specific agenda items. They are not able to
propose agenda items nor vote.

Person who has voting rights in the committee. Members can propose
items for agenda and can speak at meetings.
Invitee Approved
Member

Industry and Community Engagement committee Page 2 of 4

2. Roles and Responsibilities

Name of the Industry and Community Engagement
committee

Purpose of the The main purpose of this committee is to establish a relationship between the
Committee
programs of studies and the industry/health sector. This committee is responsible

to identify the relevant industries sectors with which the college can develop a

multi-faceted relationship for the purpose of student training, placement,
internship, etc., and also obtain the industry’s feedback on programs and
graduates’ skills.

Responsibilities 1) Execute the university industry and community engagement
strategies.

2) Plan and monitor the college’s community engagement activities.

3) Provide advice on the development of excellent courses that are
responsive to the needs of the industry.

4) Enhance students’ learning by fostering the relationship with industry
and employers

5) Plan and monitor staff and students’ engagement with the professions.

6) Create a thriving intellectual environment for a professional global
network of faculty, students, graduates, and experts from the industry
and commerce.

7) Foster and strengthen positive relationships with industries for the
exchange of ideas and experiences to enhance the learning and
teaching environment.
Approved

Composition Sl. # Name Capacity
1 Dean’s nominee Chair

2 Representative from each academic Member
program/department
Member
3 Representative from Training Unit/Department Invitee
Invitee
4 Representative from industry/health sector

5 Representative from Student Advisory Council

Industry and Community Engagement committee Page 3 of 4

Frequency of Once in a Semester
meetings College/School Board

Reporting to

3. Documentation

a) Minutes of Meeting
b) Annual Report
c) Committee review report

Approved

Industry and Community Engagement committee Page 4 of 4

Quality Assurance Document

Terms of Reference
Planning Committee

College Level
Approved

Planning Committee Page 1 of 3

Contents

1. Abbreviations and Definitions.............................................................................................. 2
2. Roles and Responsibilities .................................................................................................. 3
3. Documentation.................................................................................................................... 3

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chair Initiates and manages the meeting

Member Person who has voting rights in the committee. Members can propose
items for agenda and can speak at meetings.
Approved

Planning Committee Page 2 of 3

2. Roles and Responsibilities

Name of the Planning Committee
committee

Purpose of the This committee aims to plan and oversee the college operations related to
Committee operational plan, teaching and learning, staff and students support services.

Responsibilities 1. Oversee the implementation of the college/school operational plans.
2. Review and recommend the annual budget of the college/school.
3. Plan and recommend academic support services of the college/school.
4. Plan and recommend student and staff support services of the

college/school.
5. Plan and recommend general support services and facilities of the

college/school.
Approved
Composition Sl. # Name Capacity
1 Dean Chair
Member
2 Assistant Deans Member
Member
3 Representatives from academic departments Members

4 Administration Manager

5 Heads of administration/service departments

Frequency of Four times a year.
meetings

Reporting to College/School Board

3. Documentation Required

a) Minutes of Meeting
b) Annual Report
c) Committee review

Planning Committee Page 3 of 3

Quality Assurance Document

Terms of Reference
Quality Assurance Committee

College Level
Approved

Quality Assurance Committee Page 1 of 4

Contents

1. Abbreviations and Definitions.............................................................................................. 2
2. Roles and Responsibilities .................................................................................................. 3
3. Documentation.................................................................................................................... 4

1. Abbreviations and Definitions

Abbreviations/Terms Definitions

Chair Chair of the Committee who Initiates and manages the meeting

Invitees who attend the committee meeting at the request of the chair
and are invited to speak on specific agenda items. They are not able to
propose agenda items nor vote.

Person who has voting rights in the committee. Members can propose
items for agenda and can discuss and vote at the meetings.
Invitee Approved
Member

QA Quality Assurance

Quality Assurance Committee Page 2 of 4

2. Roles and Responsibilities

Name of the Quality Assurance Committee
committee

Purpose of the Quality Assurance Committee aims to oversee and assist in implementing the
Committee QA approach.

Responsibilities 1) Promote quality culture within the respective college/school.
2) Provide training and information for implementation of policies and

procedures
3) Assist in the internal and external reviews and evaluation of quality

assurance systems and procedures across the college/school.
4) Allocate and suggest opportunities for internal and external

benchmarking.
5) Assist in the execution of the university plan for institutional and

programs accreditation.
6) Assist the QA Directorate in quality institutional projects.
Approved
Composition Sl. # Name Capacity
Chair
1 A senior member of the academic staff nominated
by the Dean/Director of SoFS

2 Heads/representative from academic departments Member

3 Representative from QA Unit Member

4 Representative from Student Affairs Member

5 Representative from Admissions & Registration Member

6 Representative from Administration Member

Frequency of Once in a Semester
meetings College/School Board

Reporting to

Quality Assurance Committee Page 3 of 4

3. Documentation

a) Minutes of Meeting
b) Annual Report
c) Committee Review

Approved

Quality Assurance Committee Page 4 of 4