REVISION HISTORY HPAS MANUAL RA BSX-H01(B) REV. NO Date PAGE NO. REVISION DESCRIPTION PREPARED BY REASON EFFECTIVE DATE 1 Mac 19 ALL ▪Update existing manual from J01 to H01 Liyana Revision 1 to 2 1/3/2019 2 Mac 19 ALL ▪ Individual HAS manual for LPPOM MUI Faaizah Requested by MUI 1/3/2019 3 7 Jan 2020 APP 3 App 4 ▪ Halal Activities Year 2020 ▪Updates of + List Faaizah Update 7/1/2020 4 Mac 2021 Pg.5 Pg. 6 Pg. 14 Pg. 16 App 1 App 2 App 3 App 4 ▪ Addition of address lot 5034, add MPPHM JAKIM in other system adoption ▪ Revise definition of Halal certificate & LPPOM MUI. Addition definition of BPJPH, LPH. ▪ Vii: Refer to replace Halal Sertu cleansing BSX‐WI156 over verification of halal uncertainty for raw materials, products, and others (BSX‐WI168). i. Addition of verse and ‘internal audit/ self‐inspection (BSX‐WI156)’. Update attachment Update attachment Update attachment Update attachment Faaizah Revision 2 to 3 ‐ updates in regulation. 25/3/2021
23rd Feb 2023 App 5 App 6 App 7 Update attachment Update attachment Update attachment 5 23 Feb 23 Overall documents ▪ Update the document no. from BSX‐H01 to BSX‐H01(B) ▪ Update the term from Halal Assurance System (HAS) to Halal Product Assurance System (HPAS). ▪ Update IHC org chart. ▪ Add role of IHC for “Admin/HR” ▪ Update all the appendixes attachment. ▪ Update on training. ▪ Update frequency of internal audit. Faaizah/Liyana Revision 3 to 4 ‐ in line with regulation updates 15/1/2023
BODIBASIXS MANUFACTURING SDN BHD HALAL PRODUCT ASSURANCE SYSTEM (In compliance with HAS 23000:1 Guidelines) Document No.: BSX- H01(B)
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL PRODUCT ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 2/16 Bodibasixs Manufacturing Sdn. Bhd. Halal Product Assurance Management system is a systematic approach to ensure and preserve halal integrity of our products and facilities. Our Halal Product Assurance Management System is based on the concept of effective quality management system throughout the supply chain. Our Halal Assurance Management System is to be as an internal mechanism in Halal monitoring, controlling, improving, and preventing any non- compliance in producing halal products. Approval date: 14/1/2023 Prepared by: Verified by: Approved by: Faaizah Osman Secretary IHC Asst. Manager‐ Regulatory Affairs‐ / Halal Supervisor Nur Liyana Ithnin Chairman IHC Manager‐ Regulatory Affairs / Halal Supervisor Lee Pang Executive Director
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL PRODUCT ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 3/16 DOCUMENT DISTRIBUTION RECORD Halal Product Assurance System Manual of Bodibasixs Manufacturing Sdn Bhd is company-controlled document. Controlled copy recipients listed will always get the updates if there is any change. Following are the document distribution records. Copy No. Department Personnel Signature Date MASTER Regulatory Affairs Faaizah Osman 1. Internal Halal Committee Chairman Nur Liyana 2. Asst. General Manager - QA/ R&D Hii Lee Choo 3. Senior Manager - QA Jamie Lai 4. Senior Manager Product Development Eileen Tan 5. Senior Manager - Planning & Purchasing Vanessa Khoo 6. Senior Manager - Production Ng Ing Ai 7. Manager – Admin / Human Resource Mazilawati 8. Manager - Engineering Ahmad Shah 9. Asst. Manager - Warehouse Sujan
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL PRODUCT ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 4/16 CONTENTS A. INTRODUCTION ....................................................................................................................................................................... 5 1. Objective .................................................................................................................................................................................... 5 2. Scope ........................................................................................................................................................................................... 5 B. DEFINITION & TERMINOLOGY .......................................................................................................................................... 6 1. Definition ................................................................................................................................................................................... 6 C. CRITERIA OF HALAL PRODUCT ASSURANCE SYSTEM ...................................................................................... 7 1. Halal Policy ............................................................................................................................................................................... 7 2. Internal Halal Committee (IHC) ......................................................................................................................................... 8 3. Training…………………………………………………………………………………………………………………………………...11 4. Material…………………………………………………………………………………………………………………………………. 11 5. Product ..................................................................................................................................................................................... 12 6. Production ............................................................................................................................................................................... 12 7. Standard Operating Procedures (SOP). ......................................................................................................................... 13 8. Traceability ............................................................................................................................................................................. 14 9. Handling of Non-Conformance Products ..................................................................................................................... 14 10. Internal Audit ......................................................................................................................................................................... 15 11. Management Review ........................................................................................................................................................... 16 Appendix 1. List of Production Facilities Appendix 2. IHC Team Member & Appointment Letter Appendix 3. Training schedule, materials, evaluation, and attendance. Appendix 4. Certificate of Halal Trainer Appendix 5. Selection of Raw Material Appendix 6. Halal Raw Materials Appendix 7. List of Standard Operating Procedure (SOP) Appendix 8. Supplier Audit Checklist Appendix 9. Internal Audit Checklist Appendix 10. Sample of Management Review Minute Meeting
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL PRODUCT ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 5/16 A. INTRODUCTION 1. Company Profile Company Name : Bodibasixs Manufacturing Sdn Bhd Description : Provide contract manufacturing services in the production of Cosmetics products Address : Lot 5011& 5034, Jalan Teratai, Batu 5 1/2, Off Jalan Meru 41050 Klang Selangor Darul Ehsan, Malaysia. Telephone : 03 3392 6529 Fax : 03 3392 8766 Contact Person : Ms. Nur Liyana Ithnin ([email protected]) / Ms. Faaizah ([email protected]) Production Facilities : Refer to List of Production Facilities in Appendix 1 Type of Production : Fully dedicated Halal facilities Product Type : Cosmetics (Liquid, semi solid, powder) Other system adoption : ISO 22716, ISO 9001: 2015, Good Manufacturing Practice (GMP), MPPHM (JAKIM), HAS 23000 2. Objective This Manual is developed to be used as the basic guideline of Halal Product Assurance System (HPAS) in Bodibasixs Manufacturing Sdn Bhd and to ensure Halal products being produced according to the requirement that has been set by the Badan Penyelenggara Jaminan Produk Halal (BPJPH) & decision of the product Halalness by Majlis Ulamak Indonesia (MUI). 3. Scope This manual is a document that guides the application of HPAS in Bodibasixs Manufacturing Sdn. Bhd. made based on BPJPJ and MUI requirements on HPAS for Manufacturing Industry. This manual applies to all facilities of Bodibasixs Manufacturing Sdn. Bhd. which related to halal production. This manual must be read together with HAS 23000 Guidelines, Fatwa and related regulations which are in force in managing Halal Certification from BPJPH & MUI.
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL PRODUCT ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 6/16 B. DEFINITION & TERMINOLOGY 1. Definition a. Product Audit - Product Audit is an audit on product by observing of production process, facilities and materials used in the process. b. HPAS Audit - HPAS Audit is audit on Halal Product Assurance System implementation in the Halal certified. c. Halal Certificate - Halal Certificate (HC) is a document issued by BPJPH to state the halalness of a product based on auditing process performed by (LPH) or document issued by any Halal authority bodies recognized by BPJPH/MUI. d. HAS Certificate - HAS certificate is a written statement from LPPOM MUI that the Halal certified company has implemented Halal Assurance System complied to the standard of LPPOM MUI. e. Audit Evaluation - Audit evaluation is an evaluation of audit result through mechanism of auditor meeting. f. Internal Halal Auditor - Internal Halal Auditor is staff (s) officially appointed by Company Management to coordinate implementation of HPAS. g. Fatwa - Fatwa is Islamic legal opinion about law status of a certain case. In Halal certification process, fatwa output is the Halal or haram status of product(s) by MUI based on auditing process performed by LPH. h. BPJPH - National Body of Halal Assurance. Highest authority to certify and issue Halal certificate in Indonesia. i. LPH - Halal Examination Bodies. To conduct examinations, sampling with the results then being presented to the Food and Drug Research Institute of the Indonesian Ulema Council (MUI), who will issue a ruling on whether the sample is deemed Halal. Once approved, the BPJPH can issue the Halal certificate. j. LPPOM MUI - Lembaga Pengkajian Pangan Obat-obatan dan Kosmetika - Majelis Ulama Indonesia (LPPOM – MUI), is an institution formed by MUI to run MUI function in protecting muslim consumers in consuming products of foods, drugs, and cosmetics in Indonesia. Also act as LPH recognized by BPJPH.
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL PRODUCT ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 7/16 C. CRITERIA OF HALAL ASSURANCE SYSTEM 1. Halal Policy Below are Bodibasixs Manufacturing Sdn.Bhd. Halal policies: Bodibasixs Manufacturing Sdn. Bhd Halal policy has been finalized and ready to execute and to socialize to all the stakeholders via email or training and always be displayed in our factory.
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL PRODUCT ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 8/16 2. Internal Halal Committee (IHC) a. Organisation Chart Representative(s): i : Regulatory Affairs / Halal Supervisor ii : Regulatory Affairs / Halal Supervisor A : QA/R&D Department B : Purchasing/ Planning Department C - E : Production Department BSX 1 F : Production Department BSX 2 G : Warehouse Department (BSX 1) H : Warehouse Department (BSX 2) I : Admin/HR The exact Organisation chart and Letter of Appointment of Bodibasixs Manufacturing Sdn Bhd IHC can be referred in Appendix 2. Chairperson i Vice chairperson Secretary ii A B C D E F G H I
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 9/16 b. The roles and responsibilities. General responsibilities of respective Internal Halal Committee member: Establish company’s Halal policy and objective. Prepare and produce HPAS manual. Conduct Halal analysis for every ingredient / material / process involved in production of Halal product and services and indirect activities such as cleaning and sanitation, pest control activities and religious rituals (if related) to identify Halal critical point in the establishment. Conduct verification activities for company’s HPAS. Monitoring the regulatory and current information and knowledge related to material, process and arising issues. Specific responsibilities of every Internal Halal Committee member. Chairman To obtain top management commitment to HPAS. Assist in development and communication of Halal policy. Ensure HPAS is established, implemented, and maintained according to Halal standards. To supervise and conduct HPAS verification and validation activities. Halal Supervisor IHC Deputy Chairman & Secretary. Manage IHC program (memo, minutes, date, and time). In charge of Halal application & renewal Halal application, Halal documentation & records. Control and update HPAS Manual. Assist in development of HPAS knowledge and training. To prepare and provide approved ingredient, supplier & manufacturer list based on the company system to respective department as reference. To establish, implementing, monitoring, and controlling procedure to assure the consistency of Halal factory according to Halal requirement set by the BPJPH & MUI.
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 10/16 Member (QA/ R&D) Establishing a new product development procedure based on Halal raw material. Establish procedure for selective new raw material and alternative raw material that is Halal according to the requirement set by BPJPH / MUI. Establishing a new product development procedure based on Halal raw material. Monitoring HCCP. To maintain and expand the approved list. Communicating with HE regarding development of new Halal product and material also on non-conforming material. Member (Purchasing/ Planning) To approve purchase of ingredients, materials based on the approved supplier list provided. Ensure product purchased only from Halal source and with complete documents (Spec, SDS, COO & FC or Halal Certificate) Communicate with HE on selection new raw material & alternative raw material. Member (Production) Establish production in compliance with syariah requirement and preventing contamination from haram sources. Using only material that has been approved based on the list provided. Communicating with HE for any non-Halal compliance issue. Member (Warehouse) To ensure raw material are in accordance with the approved list provided. Establish warehouse administration procedure to ensure raw material and finished goods are stored and free from non-Halal material contamination. Ensure raw materials are free from pest, hygiene, and good quality. Member (Admin/HR) To ensure sufficient muslim workers in processing line. To ensure the cleanliness is always maintained in the premise. Medium to communicate with the Top Management on the workers welfare (eg. Friday prayer time allocation and related)
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 11/16 3. Training a. Bodibasixs Manufacturing Sdn. Bhd management ensures that all workers attend Halal related training. b. The objectives of training are: To improve employee’s knowledge on the importance of the Halal of product, critical points of materials and process. To make employees understand the Halal Product Assurance System c. Training schedule, materials, evaluation, and attendance are attached in Appendix 3. d. External training will be attended when necessary. e. Internal training is scheduled on a yearly basis. Internal training is conducted by staffs who have been certified as Halal Supervisor. Refer to Certificate of Halal Trainer in Appendix 4. f. Halal Awareness and HPAS training been compulsory to all staff including new employees. g. Training procedure can be referred in SOP Employee Training & Development (BSX-P11). 4. Material a. The company only uses materials that are compliant with Halal criteria to produce certified products. Selection of the new raw material is based on the reference in Appendix 5. b. All new raw material that will be used for Halal certified product, MUST be approved by LPPOM MUI beforehand. c. After the products is declared as Halal Compliant, the company created the List of Materials (Raw materials, additives and supporting materials) used to produce certified products. This List of Material will be distributed to section related to critical activities. The list of Halal Materials can be referred in Appendix 6. d. List of materials will be updated if there is a change in manufacturer or/ and change in material itself. e. All materials used for the production must be provided with valid supporting documents. Material supporting documents consists of Halal Certificate (if available), process flow chart, technical specifications, SDS, COO or a combination of several documents. f. Critical materials must have valid Halal certificates and recognized by MUI. g. The list of critical materials are; - i. Materials derived from slaughtered animals and their derivatives. Such as processed meat and gelatin products. ii. Materials that is difficult to trace its Halal or material that contains substances which are difficult to trace its Halal. Such as whey and lactose. iii. Materials containing complex materials, such as premix of vitamin. iv. Flavour and Fragrances
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 12/16 h. Non-Halal raw materials are not allowed to be stored in the factory. i. To maintain the the validity of the supporting documents including Halal certificate to refer SOP W179 Halal master checklist entry and validity screening. 5. Product a. Company only produce Halal products and in compliance with the specified Halal standard. b. Product cannot use similar branding for Halal and non-Halal products and company cannot produce product which gives negative implication towards religion or social like hair dye, nail polish and others. c. Company cannot produce products which are in the early stages of research and development (R&D). d. Monitoring on new product or/and product development can be refer to SOP New Product (BSX-P01) and SOP Product & Packaging Design Development (BSX-P03). e. For retail product, if a particular brand is halal registered, all product with the same brand, which are marketed in Indonesia must also be halal registered. Products with the same brand with certified products must be halal certified before it distributed. Exception for non-retail product. 6. Production Facilities a. Our production facilities only can be used to manufacture Halal products. b. Products applied should be produced consistently with updated production record. c. During preparation, handling, processing, packaging, storage, or transfer of products, they shall comply with requirements by the Shariah law and remain clean as well as comply with Good Manufacturing Practices (GMP). d. Uses of appliances /brushes from animal hair are not allowed in processing area. e. Equipment used shall be free from najs, any hazardous materials and does not result in side effects to the products produced. f. The arrangement of equipment and goods in the factory shall be neat, tidy, and safe during working operations in producing the products.
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 13/16 7. Standard Operating Procedures (SOP). a. Company has laid down procedure related to critical activities integrated with ISO 9001 and GMP system. b. The written procedure of critical activities will be circulated to IHC and the related departments. c. These procedures are evaluated at regular interval for its effectiveness and results of the same are shared with concern parties. d. Critical activities involved are. i. Material Sourcing: Purchasing department is provided with the information on material to be purchased. Screening will be done based on the List of Halal compliant raw material. Please refer SOP Purchasing & Planning process (BSX-TM3001) and Halal Assurance System Manual clause (4. b). ii. Product development: New products are mostly developed after the raw material has been screened by R&D and Halal Executive. Please refer SOP Product & Packaging Design & Development (BSX-P03). iii. Incoming Material Checking: All the raw materials are checked on the receipt. Information on label is verified such as name; lot no, mfg date, manufacturer, and coutry of origin. Only raw materials from approved supplier are accepted after conformation of the internal specifications. Please refer SOP Incoming QA Inspection (BSX-TM6001) and Procedure for Incoming Raw Materials/ Customer Supplied Bulk Product Inspection (BSX- W41). iv. Production: Only Halal compliant raw materials are added as per approved standard formula. Record of production process will be documented properly. Please refer SOP Production Daily Arrangement (BSX- TM2001), Production Process Flow (BSX-TM2010) and Production Operating Procedure (BSX-DP2001). Cleaning of Production Facilities and Equipment’s: Tanks, vessels are cleaned properly with appropriate cleaning agent and the cleaning agent source should not come from najs or contaminated with najs. Also packing materials is cleaned before filling. Please refer SOP Cleaning of Liquid Storage Tank and Filling Line (BSXW34) and Cleaning of Premises (BSX-W96). Additional SOP for cleaning can be referred to List of SOP in Appendix 7. v. Storage and Handling: All the Halal materials are stored accordingly with proper identification to avoid cross contamination. Please refer SOP Goods Receiving, Handling, Storage & Issuance Control (BSX-P09) and Warehouse Opereating Procedure (BSX-DP4001). vi. Transportation: Material is transported through approved transporters only. Only after fulfilling the internal criteria, material is loaded in the vehicle. Every vehicle is
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 14/16 checked prior to loading. Refer to SOP Warehouse Checklist for Loading (Container & Lorries) (BSX-W154). vii. Sertu: Equipment and processing aids which were previously used or in contact with najs al-mughallazah shall be cleansed by Sertu as required by Shariah law, refer to SOP Halal Sertu Cleansing (BSX- WI175). 8. Traceability a. All the products manufactured by Bodibasixs should be able to trace and shall come from Halal compliant source and produced at Halal compliant factory. b. Record of traceability will be documented accordingly. c. Bodibasixs Manufacturing Sdn Bhd has unique Batch Coding System which helps in keeping traceability. Please refer SOP Line Start up (BSX-W24) and Quality Manual (BSX-QM). 9. Handling of Non-Conformance Products a. All products that do not meet the criteria will be handled specifically. b. Product information that does not meet the criteria can be obtained through internal audits, supplier audits, routine product quality checks, laboratory analysis, and external party information (suppliers, authority, customers). c. Handling products that do not meet the criteria in the factory area, namely products are separated to avoid cross contamination with Halal materials / products and special marks, then the product will be destroyed. The procedure for product destruction is explained in detail in the SOP Handling of Customer Return Goods (BSX-W155). d. If a product that does not meet the criteria has already been sold, then the product will be withdrawn from the market. Product withdrawal procedures are explained in detail in the SOP Product Recall (BSX-W73). e. Note that handling products that do not meet the criteria will be well documented and complete. f. The product handling procedure is explained in detail in the SOP Measurement & Monitoring of Product and Control of Nonconforming Product (BSX-P21).
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 15/16 10. Internal Audit a. Execution time The Internal Halal Audit is conducted on a scheduled basis annually or more often if needed and is carried out in conjunction with ISO 9001 and GMP internal audit systems. Planning for an internal audit schedule is carried out at the beginning of each year. b. Scope The scope of internal audit is the application of all aspects of HPAS and proof of implementation. In general, audited activities are Halal policy dissemination and socialization, appointment of Halal management team and implementation of responsibilities, training and education, fulfillment of material criteria, production facilities, products, application of written procedures for critical activities, traceability of certified products, handling products that are not meet criteria, delivery of periodic reports after internal audit and management review activities. c. Implementation Method Internal audit is carried out by interviewing, field observation, document checking and system inspection. d. Auditor Internal Halal Auditor attended implementation of SJH taining by MUI and certfied. (External or Internal) - Internal Halal auditors come from different departments / divisions / sections with audited parties or specifically appointed parties to conduct internal audits. - Internal audits at contract manufacturer’s plant are carried out by contract manufactures. The internal audit scope at the contract manufacturer’s plant includes critical activities carried out in the contract manufacturer’s plant. The contract manufacturer then reports the results of the Halal internal audit to the company. e. Auditee Auditee includes all parts involved in implementing HPAS, including contract manufacturer factories and suppliers. Supplier audit will be done based on the checklist as in Appendix 8. e. Check List The list of question / check list audits used for internal audits is made integrated with ISO 9001 and GMP systems, using the internal audit checklist form in Appendix 9. f. Corrective Action - If in the internal audit found weaknesses / mismatches of the implementation of HPAS in the company with Halal certification requirements (policies, procedures, and criteria), then corrective actions are carried out with a clear time limit.
BODIBASIXS MANUFACTURING SDN BHD DOC. NO BSX‐H01 (B) DEPARTMENT: ALL REVISION 4 TITLE: HALAL ASSURANCE SYSTEM EFFECTIVE DATE 15/1/2023 PAGES 16/16 - The results of corrective actions are verified to ensure that they can resolve weaknesses found in the internal audit and avoid future recurrence. g. Report - The results of internal audits are conveyed to the party responsible for each audit, including Halal management teams, auditors, auditees, and management. h. Records of the implementation of internal audits will be well documented and complete. i. The Internal Audit procedures are explained in detail in the SOP Internal Audit (BSX-P18) and in internal audit / self inspection (BSX-WI156). 11. Management Review a. The management review is carried out at the end of the year or more often if needed, which is attended by top management / representatives and the Halal management team. b. The scope of the management review includes a study of the effectiveness of the implementation of HPAS in companies. c. Management review material is derived from the results of internal audits, external audits, follow-up of previous management reviews, and changes in HPAS conditions (changes to the Halal management team, changes in policies, etc. d. The results of the management review evaluation are conveyed to the party responsible for each activity, including management, Halal management team and technical manager. e. If the results of the management review evaluation require follow-up, verification will be carried out to ensure the follow-up is in accordance with the time limit set. If the follow-up goes beyond the deadline or even cannot be implemented, then the cause of the weakness will be identified and then followed up again. f. Records of the implementation of management reviews will be well documented and complete. g. Sample of Management review minute meeting can be referred in Appendix 10. h. Presents of the attendess should be recorded.
APPENDIX 1
Lot 5011& 5034, Jalan Teratai Batu 5½, Off Jalan Meru (254805-D) 41050 Klang Selangor Darul Ehsan. Tel No.:- 03-33926529 Fax.:- 03-33928766 Email: [email protected] BSX/RA/1-23/FZ 15th February 2023 Badan Penyelenggara Jaminan Produk Halal (BPJPH) Jl. Lap. Banteng Barat No.3-4, Ps. Baru, Kecamatan Sawah Besar, Kota Jakarta Pusat, Daerah Khusus Ibukota Jakarta 10710, Indonesia Sekretariat LPPOM MUI Jl. Proklamasi No.51, RT.11/RW.2, Pegangsaan, Menteng, Kota Jakarta Pusat, Daerah Khusus Ibukota Jakarta 10320 Indonesia Dear Sir/ Madam, ADDRESS LIST OF ALL PRODUCTION FACILITIES We would like to declare the details of the supply chain and facilities details as following. Supply Chain Facilities ▪ Head Office ▪ Manufacturer ▪ Raw Material Warehouse ▪ Production Facility Bodibasixs Manufacturing Sdn Bhd Lot 5011 Jalan Teratai Batu 5½ Off Jalan Meru 41050 Klang Selangor Malaysia ▪ Finished good warehouse Bodibasixs Manufacturing Sdn Bhd Lot 5034, Jalan Teratai Batu 5½ Off Jalan Meru 41050 Klang Selangor Malaysia Yours sincerely, BODIBASIXS MANUFACTURING SDN BHD. Andrew Chong Senior General Manager
APPENDIX 2
INTERNAL HALAL COMMITTEE 2023/2024 Chairperson Nur Liyana Ithnin Manager ‐ RA [HE 1] Vice Chairperson Mazilawati Md Yunus Manager ‐ Admin/HR Secretary Faaizah Osman Asst. Manager ‐ RA [HE 2]
updated 170223 Member Abdul Wahab Executive ‐ Warehouse (B1) Member Hii Lee Choo Asst. General Manager‐ QA / R & D Member Pua Bee Yun Asst. Manager ‐ P&P Member Salman Mat Isa Executive ‐ Admin /HR Member Rushaida Muda Asst. Supervisor ‐ Production (B1) Member Parameswary Executive ‐ Warehouse (B2) Member Norizan Man Executive ‐ Production (B2) Member Faiz B. Mohamed Executive ‐ Production (B1) Member Mohd. Hasnan Ismail Asst. Supervisor ‐ Production (B1)
APPENDIX 3
January February March 4-1: Pigeon Audit [On desk] 13-1: RA Walkabout 30-1: Disney ILS Audit 7-2: UL Follow Up Audit for Sedex & URSA 9-2: R&D Walkabout TBC: Halal Surveilliance Audit [JAIS] 16-2: Intercosmetic Audit 14-2: IHC Meeting 1st Meeting 2023 14-2: Cleaners & Guard Training 13-3: Good Pharma Audit TBC: Hoe Pharma Audit TBA: BD Walkabout TBC: TTK Audit April May June 4-4: P&P Walkabout TBC: Halal Product Audit [JAIS] TBC: Traceability, Mock Recall & Mass Balance TBC: BD & RA Training [*Halal & Cosmetic] TBC: ADM & FIN Training 9-5: FIN Walkabout TBC: Ethical Audit TBC: P&P Training TBC: ENG Training TBC: UL Quality Audit TBC: QA/R&D Training TBC: ADM Walkabout TBC: Halal Product Audit [JAIS] TBC: IHC Meeting July August September 7-7:RA Walkabout 10 to 14-7: Intergrated Internal Audit *ISO,GMP,GDP,HALAL TBC: DRM TBC: Lam Soon Audit TBA: R&D Walkabout TBC: Halal Product Audit [JAIS] 30-8: DFI Audit TBC: PROD Training [B1& B2] TBC: WH Training [B1& B2] TBC: BD Walkabout TBC: Vinda Audit TBC: Coles Audit October November December 3-10: P&P Walkabout TBC: Lotus's Audit TBC: Halal Product Audit [JAIS] TBC: MRM 10-11: FIN Walkabout TBC: UL Ethical Audit TBC: Sirim Audit [ISO 9001, 22716] TBC: ADM Walkabout TBC: Halal Product Audit [JAIS] TBC: IHC Meeting TBC: Supplier Audit The dates / Months declared are subject to change Confirm dates will be shared via Calendar Invitation Any change, HOD may liaise with RA rep. Updated: 13/2/23 ➡ADM: Admin/HR ➡BD: Business Development ➡ENG: Engineering ➡FIN: Finance ➡P&P: Purchasing & Planning ➡PROD: Production ➡QA/R&D: Quality Assurance/Research & Development ➡RA: Regulatory Affairs ➡WH: Warehouse ➡DRM: Departmental Review Meeting ➡IHC: Internal Halal Committee ➡MRM: Management Review Meeting ➡TBC: To Be Confirmed ➡Training covers: Halal, GMP, ISO Yearly planner REGULATORY AFFAIRS 2023 NOTES
# HALAL TRAINING SCHEDULE 2022 MONTH TRAINING TITLE DEPARTMENT DATE TIME LOCATION ATTENDEE REMARK January February March April May June 1. QA & RND 1. 23‐6‐2022 1. 10.30 am 1. Training Room 1. All Staff & HOD 1. Done July 1. QA & RND 2. Production B1‐ Filing 3 Pdti B1Bldi 1. 6‐7‐2022 2. 26‐7‐2022 3 2872022 1. 10.30 am 2. 7.30 am * 3 730 1. Training Room 2. Production Area ‐ Filing 1. All Staff & HOD 2. Operators, SV, LL 3 OtSV 1. Done * Morning briefing ‐ 2‐3. Done ** M ji tii i i
July 3. Production B1 ‐ Blending 4. Maintenance** 3. 28‐7‐2022 3. 7.30 am 3. Training Room 3. Operators,SV 4. All Staff ** May join any training sessions in July based on your preference. August 1. Production 1.10‐8‐2022 1.2.30 pm 1. Training room 1. Office Staff & HOD 1. Done September 1.P&P 1.7‐9‐2022 1.10.30 am 1.Training Room All Staff & HOD 1. Done October 1. Admin & Finance 1.6‐10‐2022 1.10.30 am 1. Training Room All Staff & HOD 1. Done November 1. Warehouse B1 2. Marketing 1. 8‐11‐2022 2. 25‐11‐2022 1. 10.30 am 2.10.30 am Training Room All Staff & HOD 1. Done 2. Done December 1. Warehouse B2 2. Production B2 3. Cleaners & Guard 1. 14‐12‐2022 2. 14‐12‐2022 3. TBA 1. 10.30 am 2. 10.30 am 3. TBA 1. Production Floor B2 2. Production Floor B2 3. Training room & Guard house All Staff 1. Done 2. Done 3. Defer to 2023 *** The schedule may be subject to change under certain circumstances. SV‐ supervisor LL‐ Line Leader HALAL AWARENESS & HALAL ASSURANCE SYSTEM
Halal Assurance System MUI HAS 23000 Training Training By Regulatory Regulatory Affairs Affairs On MUI Halal Management Management System of Bodibasixs Bodibasixs Manufacturing Manufacturing Sdn Bhd 1. HALAL HARAM CONCEPT
5/16/2021 OUTLINE 1. HALAL HARAM CONCEPT 2. HALAL CERTIFICATION POLICY IN INDONESIA 3. HALAL CERTIFICATION REQUIREMENT 4. HALAL ASSURANCE SYSTEM & CRITERIA 5. POST TEST Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd HALAL & THAYYIB Is an Arabic word that means lawful or permitted In general all is considered halal in Islam unless it is specially prohibited by the Qur’an or the Hadith THAYYIB Is an Arabic word that means “good”, “pure”, “virtuous” and not harmful to health Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd Halal always come together with thayyib (HALALAN THAYYIBAN)
HARAM Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd Forbidden or proscribed by Islamic law Intoxicants, Khamr, Pork Blood Carrion Animal slaughtered in non-Islamic way QURAN HADITH FATWA MUI Part of human body Carnivorous, birds with talon, dual habitat, pest Exception: Animals origin from water or lives in the water are halal although not slaughtered HALAL PRODUCT Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd Products which are produced from halal materials in facility that is not contaminated or related/linked by haram and/or najis materials.
5/16/2021 NAJIS Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd TYPE HEAVY Pig and its derivatives and saliva from dog Ways To Clean (Purify) Washed 7 times with water and one of them are mixed with soil or cleaning agent that can remove taste, color, and smell of najis MEDIUM Urine, feces, carrion, khamr, blood, etc Ways To Clean (Purify) Washed until the color, odor, and taste of najis is removed LIGHT Urine from 2 yo/below baby boy who only breastfeed Ways To Clean (Purify) Splash with water or wiped it using wet cloth. Najis/Najassah means dirt/filth that cause unlawful worship 2. HALAL CERTIFICATION POLICY IN INDONESIA
Act No. 33 / 2014 on Halal Product Assurance Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd 3. HALAL CERTIFICATION REQUIRMEENT
5/16/2021 WHO PLAY ROLE IN CERTIFICATION Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd BPJPH LPPOM MUI BPJPH BADAN PENYELENGGARA JAMINAN PRODUK HALAL. Halal certification process Halal assurance SiHalal LEMBAGA PEMERIKSA HALAL HAS 23000 Halal Inspection Body Conduct audit Report to BPJPH Issue Halal decree Cerol MAJLIS ULAMA INDONESIA Halal Fatwa stipulation BADAN PENYELENGGARA JAMINAN PRODUK HALAL. Halal certificate issuance. 4 years STANDARD Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd HALAL SUPERVISOR Certified based on ‘Standard Kompetensi Kerja Nasional Indonesia’ SKKNI Task: Planning of of HAS, Implementation of HAS, able to evaluate the system. LPPOM MUI- HALAL INSPECTION BODY (LPH) HAS 23000 as reference for Halal certification BPJPH – GOVERNMENT AUTHORITY Halal certification
REQUIREMENT Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd CERTIFICATION REQUIREMENT Fulfill the policies and procedure of Halal Certification Fulfill and implement the criteria of Halal Assurance system Halal Certification Status/Certificate of HAS HALAL ASSURANCE SYSTEM (HAS) Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd is an integrated management system which is developed, implemented, and maintained to manage materials, production process, products, human resources, and procedures in order to maintain the sustainability of halal production process in accordance with LPPOM MUI requirements. Identify the Nature of the business Understand the HAS criteria Initiate Manual & related HAS document according to nature of the business Implementation Control, monitor and evaluate
5/16/2021 4. HALAL ASSURANCE SYSTEM & CRITERIA HAS CRITERIA Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd A sentence which explains the requirements that need to be fulfilled by a company in order to produce halal product consistently. 11 HAS CRITERIA 1. Halal Policy 2. Internal Halal Committee(IHC) 3. Training 4. Raw Materials 5. Products 6. Production Facilities 7. Written procedures 8. Traceability 9. Product recall 10. Internal Audit 11. Management Review
CRITERIA 1: Halal Policy Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd Written procedure to consistently produce halal products, depends on the nature of business. Disseminate ‐ Email, briefing, video, on wall Evidence to be recorded CRITERIA 3: Training Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd Activity aimed at improving knowledge, skill, and/or attitude of all personnel involved in critical activities Internal Training External training Training on HAS 23000 (requirements of halal certification) conducted by trainers from the company itself. 1x- 1 year Training on HAS 23000 (requirements of halal certification) conducted by trainers from LPPOM MUI . 1x- 2 years
5/16/2021 CRITERIA 2: IHC Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd Group of selected people that is responsible to plan, implement, evaluate and improve HAS in a company. Representative from each department throughout the supply chain Can be integrated with other system Must be competent in implementing requirement according to their responsibilities Permanent At least 1 Muslim CRITERIA 4: Material Training By Regulatory Affairs On MUI Halal Management System of Bodibasixs Manufacturing Sdn Bhd Raw Material and Additive Materials used to produce products and become part of the composition of the product (ingredients) Processing Aid Materials that are used to assist production but did not become part of the composition of the product Example: solvents, catalysts, refining / bleaching agents, enzymes, water to wash, brush for greasing cake Substances contact with the raw material or product Packaging, lubricant, grease, sanitizer, The materials meet the criteria related to its origin or use The company has a system to ensure the validity of material documents The critical materials must be supported by sufficient document Materials include raw materials, additives, and processing aid/supporting materials.