INTERACTIVE REPORT ARC SITE PRACTICE

ARCHITECTURE SITE PRACTICE

DCA50242
ARCHITECTURE
SITE PRACTICE

DIPLOMA IN ARCHITECTURE
POLITEKNIK SULTAN HAJI AHMAD SHAH
NURUL ATIKAH AMIRA BINTI AZRUL

DCA50242 ARCHITECTURE
SITE PRACTICE

TABLE OF CONTENTS TOPIC 1: SITE ORGANIZATION, ROLES

3-11
AND RESPONSIBILITIES


THE DIFFERENT PARTIES INVOLVED IN SITE
ORGANIZATION

THE ORGANIZATION CHART OF CONVENTIONAL
MENTHOD AND DESIGN & BUILT METHOD OF 13
CONSTRUCTION

THE ROLES AND RESPONSIBILITIES OF

SUPERINTENDING OFFICER, ENGINEERS,
QUANTITY SURVEYOR, LAND SURVEYOR,

LANDSCAPE ARCHITECT, TOWN PLANNER
THE ROLES AND RESPONSIBILITIES OF 15-20
CONTRACTOR’S TEAM SUCH AS MAIN

CONTRACTOR, SUB-CONTRACTOR, HEAD

WORKER AND WORKER
THE ROLES AND RESPONSIBILITIES OF 22-25
CONSULTANT’S TEAM AND CONTRACTOR’S TEAM



27-28

TOPIC 2: SITE POSSESSION


DEFINE THE DOCUMENTATION OF

PERFORMANCE BOND, INSURANCE OF WORK,
INSURANCE AGAINST INJURY TO PERSONS AND

PROPERTIES, WORKMEN’S COMPENSATION
INSURANCE AND “SOCSO”CONTRIBUTION 31-35
EXPLAIN THE DOCUMENTATIONS REQUIRED TO
BE PREPARED BY THE CONTRACTOR PRIOR TO

SITE POSSESSION
APPLY THE DOCUMENTATIONS REQUIRED TO BE

PREPARED BY THE CONTRACTOR PRIOR TO SITE
POSSESSION 37-39










41-55

DIPLOMA IN ARCHITECTURE SESI 1 2021/2022

DCA50242 ARCHITECTURE
SITE PRACTICE

TABLE OF CONTENTS TOPIC 3: SITE PREPARATION


IDENTIFY THE SITE BOUNDARIES AND SITE 58-64
PAGING, (OGL) ORIGINAL GROUND LEVEL, SITE
CLEARING, EARTHWORK, LEVELLING, CUT AND

FILL
DISCUSS SITE CLEARING, EARTHWORK,

LEVELLING, CUT AND FILL
EXPLAIN THE CONSIDERATION FOR LOCATION 66-69
OF FACILITIES AND INFRASTRUCTURE ON SITE
LAYOUT





71-79

TOPIC 4: SITE SUPERVISION


INTERIM CERTIFICATE AND PROGRESS PAYMENT 82-90
CERTIFICATE OF PRACTICAL COMPLETION 92-100
CERTIFICATE OF PRACTICAL COMPLETION 102-105
EXTENSION OF TIME AND LIQUIDATED 107-117
ASCERTAINED DAMAGE (LAD) 119-123
DEFECT LIABILITY PERIOD
CERTIFICATE OF MAKING GOOD DEFFECT

(CMGD)
THE CERTIFICATE OF COMPLIANCE COMPLETION 125-136
138-142
CONCLUSION


144

DIPLOMA IN ARCHITECTURE SESI 1 2021/2022

TOPIC 1: SITE
ORGANIZATION,

ROLES AND
RESPONSIBILITIES

THE DIFFERENT
PARTIES
INVOLVED IN
SITE
ORGANIZATION

RESIDENT
ARCHITECT
(RA)

DEFINITION RESPONSIBILITY ARCHITECTURE SITE PRACTICE | PAGE 3

A residential architect develops building Your job is to ensure that your designs are
ideas, concepts and designs for residential practical and can actually be constructed.
buildings, homes, condominiums and other You may have to create designs that fit
structures where people live. The design into a certain space, time limit or budget.
process involves creating something that You have to work with the set criteria
looks good and is functional. given to you and design a structure that
meets the needs of everyone involved,
ROLE from the buyer to the contractor.

All phases of architectural fit-out work are
coordinated and supervised. Takes care of
the project's fit-out process to ensure that
it adheres to building codes. Examine all
architectural submittals, drawings, and
method documentation. Inspection,
material inspection, and approval are all
things that should be done.

PROJECT DEFINITION
MANAGER
(PM) Project Managers are those who work in
the field of project management.
Enhancement of projects that require, ARCHITECTURE SITE PRACTICE | PAGE 4
demand, and achieve something,
regardless of industry, in any endeavour
with a specified scope, a defined date, and
a defined result.

ROLE

Project managers (PMs) are in charge of
planning, organizing, and supervising the
completion of specific projects for an
organization while ensuring that they are
completed on time, on budget, and within
scope in the broadest sense.

RESPONSIBILITY

Project Managers are responsible for
planning, organizing, and supervising the
execution of specific projects for a
company, ensuring that they are finished
on time, on budget, and within scope.

CLERK OF DEFINITION
WORK
(C.O.W) The architect or customer engages a work
clerk or work clerk on the construction
ROLE site. Its primary job is to represent the
client's interests in ensuring that the
On construction sites, a clerk of works material and its manufacture comply with
inspects the workmanship, quality, and design specifications, technical drawings,
safety of the job and reports back to top and established quality standards.
management and clients. You'd be doing
regular site inspections and ensuring that RESPONSIBILITY
building plans are being followed
appropriately as a clerk of work. A clerk of works inspects the
workmanship, quality, and safety of the
task on the job site and reports to senior ARCHITECTURE SITE PRACTICE | PAGE 5
management and clients. As a clerk of
work, you'd be doing periodic site
inspections and verifying that building
plans are being implemented correctly.

INSPECTOR RESPONSIBILITY
OF WORK
(I.O.W) Confirms specifications, conducts visual
and measurement tests, and rejects and
DEFINITION returns unsuitable items while inspecting
and approving incoming supplies.
An inspector is a person who works for the
government and is responsible for
ensuring that people follow the
regulations. The facility was ultimately
shut down by state safety inspectors. The
terms examiner, investigator, supervisor,
and monitor are all interchangeable. More
synonyms for inspector.

ROLE ARCHITECTURE SITE PRACTICE | PAGE 6

On construction sites, a clerk of works
inspects the workmanship, quality, and
safety of the job and reports back to top
management and clients. You'd be doing
regular site inspections and ensuring that
building plans are being followed
appropriately as a clerk of work.

SITE ARCHITECTURE SITE PRACTICE | PAGE 7
SUPERVISOR

DEFINITION

In the construction industry, site
managers, sometimes known as building
managers, site agents, or building
managers, operate on day-to-day
development project sites.

ROLE

In general, a site supervisor's job include
managing and supervising a construction
site in accordance with health and safety
regulations. The site supervisor is
responsible for assessing hazards,
determining risks, conducting frequent
inspections, and maintaining a safety
programme.

RESPONSIBILITY

A site supervisor's responsibilities
generally involve managing and
overseeing a construction site while
adhering to health and safety standards.
The site supervisor is in charge of
identifying hazards, determining risks,
doing periodic inspections, and keeping a
safety programmed up to date.

SAFETY & DEFINITION
HEALTH
OFFICER The safety and health officer (SHO) was
formed by the Occupational Safety and
ROLE Health Act to assist companies in meeting
their legal duties (OSHA). The major tasks
The main duties of a SHO are to ensure of a SHO are to ensure compliance and
compliance and promote safe work promote safe work practices.
practices. The Occupational Safety and
Health (Safety and Health Officer) RESPONSIBILITY
Regulations spell out a SHO's
responsibilities. Upgrading on a regular The general duties of an SHO are to
basis in order to stay in line with OSH ensure compliance and to promote a safe
regulations. conduct of work. Regulatory
responsibilities of an SHO are specifically
prescribed in the Occupational Safety and
Health (Safety and Health Officer)
Regulations.

ARCHITECTURE SITE PRACTICE | PAGE 8

SITE ARCHITECTURE SITE PRACTICE | PAGE 9
CLERK

DEFINITION

A site clerk performs a wide range of office duties for a company. Site clerks are typically
referred to as office clerks or administrative assistants. They work in nearly every industry,
and while their duties may be considered mundane, they are often crucial to a company’s
success. That’s because clerks save other workers time by handling the majority of the
“lighter” tasks.

ROLE

Taking care of any site-related questions. Assisting the site manager with ordering materials

RESPONSIBILITY

The Site Clerk is a key member of the construction team. The Site Clerk serves as
management’s onsite representative on a day to day basis. It’s responsibilities may vary
from one project to another.
The Site Clerk must have a good understanding of all aspects of construction, although
technical skill in any particular construction trade is not necessary.
The Site Clerk must maintain a holistic view of the project, while appreciating the details
of various parts of the work.
The Site Clerk deals with all on site documentation such as delivery dockets, timesheets,
health + safety certificates etc. Handling all enquiries to site.

TECHNICAL DEFINITION
ASSISTANT
Technical assistants are junior-level
administrative employees who report
directly to the company manager or team
leader. Their role is to provide both
administrative and technical support for
business clients or the internal team.

ROLE ARCHITECTURE SITE PRACTICE | PAGE 10

Answering telephones and taking messages.
Composing emails.
Typing up reports for the company.
Scheduling meetings.
Printing and filing documents.
Organizing company travel arrangements.
Providing technical assistance with equipment
operation.
Cleaning of technical equipment.

RESPONSIBILITY

Answering telephones and taking messages.
Printing and filing documents.
Composing emails.
Typing up reports for the company manager.
Scheduling meetings.
Organizing company travel arrangements.
Providing technical assistance with equipment
operation.
Cleaning of technical equipment.
Setting equipment parameters.

DRAUGHTS DEFINITION
MAN
A draughtsman is a person who makes
exact technical blueprints or drawings.
Nonplural noun These courses will assist
engineers, architects, draughtsman, and
technical designers.

ROLE RESPONSIBILITY ARCHITECTURE SITE PRACTICE | PAGE 11

Use computer-aided design software Use computer-aided design software
to create 2D and 3D technical to create 2D and 3D technical
drawings. drawings
Calculate dimensions and material Calculate dimensions and material
requirements. requirements
Edit technical draughts based on the Edit technical draughts based on the
recommendations of project engineers recommendations of project engineers
and architects. and architects
Outline the project's construction Outline the project’s construction
process on the technical drawings. process on the technical drawings

THE
ORGANIZATION
CHART OF
CONVENTIONAL
MENTHOD AND
DESIGN & BUILT
METHOD OF
CONSTRUCTION

THE ORGANIZATION
CHART OF

CONVENTIONAL

ARCHITECTURE SITE PRACTICE | PAGE 13

THE ROLES AND
RESPONSIBILITIES OF
SUPERINTENDING
OFFICER, ENGINEERS,
QUANTITY
SURVEYOR, LAND
SURVEYOR,
LANDSCAPE
ARCHITECT, TOWN
PLANNER

SUPERINTENDING ARCHITECTURE SITE PRACTICE | PAGE 15
OFFICER (S.O)

ROLE

The Civil Works and Structures Superintending Officer's job entails
overseeing many tasks at the same time while achieving critical
deadlines. Planning, scheduling, monitoring, and coordinating are
examples of project management approaches.

RESPONSIBILITY

Applying project management techniques, such as planning,
scheduling, monitoring and coordination.
On-site construction supervision of temporary event related
infrastructure installation.
Contract administration.
Coordination of track and civil infrastructure for the event, including
temporary track kerns, track emergency cranes, track sweeping, civil
works, maintenance and restoration works, construction traffic
management, transportable buildings, plumbing Works and the like.

ENGINEERS ARCHITECTURE SITE PRACTICE | PAGE 16

ROLE

Engineers, sometimes known as Senior Engineers, employ math and
science to address a variety of technological issues. Their major
responsibilities include creating new goods for corporations or
consumers to use, maintaining existing products to improve their
usability, and inventing new equipment to increase an organization's
efficiency.

RESPONSIBILITY

Making plans using detailed drawings
Preparing estimates and budgets
Creating accurate project specifications
Designing engineering experiments
Creating technical reports for customers
Completing regulatory documents concerning safety issues
Finishing projects on time and within budget
Communicating with clients and coworkers about analysis results

QUANTITY ARCHITECTURE SITE PRACTICE | PAGE 17
SURVEYOR
(QS)

ROLE

Engineers, sometimes known as Senior Engineers, employ math and science to address a
variety of technological issues. Their major responsibilities include creating new goods for
corporations or consumers to use, maintaining existing products to improve their usability,
and inventing new equipment to increase an organization's efficiency.

RESPONSIBILITY

Reviewing construction plans and preparing quantity requirements.
Scrutinizing maintenance and material costs, as well as contracts to ensure the best
deals.
Liaising with site managers, clients, contractors, and subcontractors.
Preparing reports, analyses, contracts, budgets, risk assessment, and other documents.
Advising managers and clients on improvements and new strategies.
Keeping track of materials and ordering more when required.

LAND ARCHITECTURE SITE PRACTICE | PAGE 18
SURVEYOR

ROLE

Measure and evaluate locations for public, government, and private property using
specialized equipment.

RESPONSIBILITY

Preparing and maintaining sketches, maps, and reports of legal descriptions of surveys.
Verifying data and calculations.
Recording results of surveys.
Calculating the measurements of sites.
Writing descriptions of property boundaries.
Researching legal documents, survey records, and land titles to clarify information about
property boundaries.

LANDSCAPE ARCHITECTURE SITE PRACTICE | PAGE 19
ARCHITECT

ROLE

Meet with clients, engineers, and building architects to understand the requirements
of a project
Prepare site plans, specifications, and cost estimates
Coordinate the arrangement of existing and proposed land features and structures
Prepare graphic representations of plans using computer-aided design and drafting
(CADD) software

RESPONSIBILITY

Creating rough drawings and more sophisticated plans with computer-aided design
(CAD) programs.
Analyzing complex environmental reports and using the knowledge gained in
designs/plans.
Providing recommendations on conservation and sustainability issues.
Drawing up reports and contracts.
Writing proposals and presenting them to clients.
Liaising with fellow architects, project managers, engineers, and surveyors.
Speaking to locals and community members to gain insight.

TOWN ARCHITECTURE SITE PRACTICE | PAGE 20
PLANNER

ROLE

Developing planning policy at a national, regional or local level, taking into account
transport, the local economy, jobs, green infrastructure, renewable energy, climate
change and the historic environment
Reviewing and monitoring existing planning policy documents
Assisting with the preparation and implementation of transport policies and strategies
to create an efficient transport network, possibly including cycle routes, rail and road
routes and or runways

RESPONSIBILITY

Making sure people have access to homes, jobs and facilities such as schools, hospitals
and open spaces
Designing new towns, garden cities or villages
Balancing the needs of communities, businesses and the environment
Setting out and using development rules and guidelines across the country
Protecting buildings and areas that are of environmental, historical or architectural
importance
Preparing and assessing applications for new buildings, masterplans or land uses

THE ROLES AND
RESPONSIBILITIES OF
CONTRACTOR’S TEAM
SUCH AS MAIN
CONTRACTOR, SUB-
CONTRACTOR, HEAD
WORKER AND
WORKER

MAIN ARCHITECTURE SITE PRACTICE | PAGE 22
CONTRACTOR

ROLE

The main contractor is in charge of locating and hiring qualified subcontractors and
personnel to finish the project. Equipment, materials, and other services essential for the
project's smooth flow must be managed by the main contractor with the help of
subcontractors. Submit bills in accordance with the requirements of the contract
documents.

RESPONSIBILITY

Applying for building permits, advising the person who hired them, securing the property,
providing temporary utilities on site, managing personnel on site, providing site surveying
and engineering, disposing or recycling of construction waste, and monitoring schedules are
some of the responsibilities of a general contractor.

SUB- ARCHITECTURE SITE PRACTICE | PAGE 23
CONTRACTOR

ROLE

The role that a subcontractor plays on a larger commercial project is an important and vital
one. Due to the fact that so many tasks are going on at the same time, most contractors will
subcontract specialized areas of the construction project. A subcontractor will have a
primary focus and support the contractor so that a particular area of the job gets done in
an efficient and timely manner.

RESPONSIBILITY

Have a safe site, plant, structures and ways of working
Make sure plant, structures and substances are used, handled and stored safely
Provide facilities for the welfare of workers, such as running water and toilets
Provide the necessary information, training and supervision to protect people from risk
Monitor health and workplace conditions

HEAD ARCHITECTURE SITE PRACTICE | PAGE 24
WORKER

ROLE

The field workers are under the supervision of the head worker. He supervises the project
on the job site and maintains track of the workers' timecards and job completion. The
foreman is the first person to contact if there are any problems or injuries on the job.

RESPONSIBILITY

Liaising with existing staff members, managers, supervisors, and clients in order to
achieve set goals.
Observing, analyzing, and offering suggestions on current operations.
Scheduling meetings and training sessions with staff and other stakeholders.
Assisting with recruitment, training, and onboarding processes.
Establishing professional relationships with clients, staff, and other stakeholders.
Ensuring all health and safety, as well as company regulations are followed by staff at all
times.
Liaising with staff and organizing teambuilding events that take everyone's needs into
account.

WORKER ARCHITECTURE SITE PRACTICE | PAGE 25

ROLE

On construction sites, construction workers (also known as construction laborer) work.
They are in charge of a variety of activities on-site, including clearing debris, erecting
scaffolding, loading and unloading building materials, and assisting with heavy equipment
operation.

RESPONSIBILITY

Preparing construction sites, materials, and tools.
Loading and unloading of materials, tools, and equipment.
Removing debris, garbage, and dangerous materials from sites.
Assembling and breaking down barricades, temporary structures, and scaffolding.

THE ROLES AND
RESPONSIBILITIES OF
CONSULTANT’S TEAM
AND CONTRACTOR’S
TEAM

CONSULTANT’S ARCHITECTURE SITE PRACTICE | PAGE 27
TEAM

ROLE

The consultant's main responsibility is to help your organization with specific aspects of its
inclusivity efforts. While the consultant may serve as an instructor, a catalyst for deeper
change, a resource, or a facilitator, your organization retains control of the process.

RESPONSIBILITY

A consultant offers expert advise on a specific company issue, such as how to boost sales,
streamline administration, increase network security, or define corporate strategy. Their
responsibilities include keeping their clients' trust and delivering on their promises. Integrity
is a must in this business.

CONSTRUCTION’S ARCHITECTURE SITE PRACTICE | PAGE 28
TEAM

ROLE

Project Manager (responsible for delivering the project)
Main contractor.
Site manager (clerk of works)
Site engineer.
Sub-contractors.

RESPONSIBILITY

Building permits application.
Property security.
Providing (temporary) facilities on site.
Taking care of generated waste.
On-site personnel management.
Site surveying.
Site engineering.
Schedule monitoring.

TOPIC 2: SITE
POSSESSION

DEFINE THE
DOCUMENTATION OF
PERFORMANCE BOND,
INSURANCE OF WORK,
INSURANCE AGAINST
INJURY TO PERSONS
AND PROPERTIES,
WORKMEN’S
COMPENSATION
INSURANCE AND
“SOCSO”CONTRIBUTION

PERFORMANCE ARCHITECTURE SITE PRACTICE | PAGE 31
BOND

DEFINITION

Issued to one party of a contract as a guarantee against the failure of the other party to
meet obligations specified in the contract.
Usually provided by a bank or an insurance company to make sure a contractor
completes designated projects.
Typically in the amount of 50% of the contract amount, but can also be issued for 100%
of the contract amount.

INSURANCE OF
WORK

DEFINITION

The works contract typically includes the party responsible for taking out and
maintaining the required insurance, as well as the minimum insurance coverage
required.
Insurance is a vital risk mitigation tool in construction projects.
Insurance is taken out due to a statutory, regulatory or contractual requirement or as
an additional measure of protection, parties cannot afford to go without it.

ARCHITECTURE SITE PRACTICE | PAGE 32

INSURANCE ARCHITECTURE SITE PRACTICE | PAGE 33
AGAINTS INJURY
TO PERSON AND

PROPERTIES

DEFINITION

A policy that covers all risks associated with a construction project, commonly issued
under the joint names of a contractor and a principal client.
Usually protects against the cost of unforeseen loss or damage to building works,
machinery movement, advanced business interruption and public liability, installation
and constructional plant during the construction period but can be extended to
included the maintenance period.
Cover can be included for tools, plant owned by the policy holder or plant hired in.

WORKMEN’S ARCHITECTURE SITE PRACTICE | PAGE 34
COMPENSATION

INSURANCE



DEFINITION

If in any employment personal injury by accident arising out of and in the course of the
employment is caused to a workman, his employer shall, save as hereinafter provided,
be liable to pay compensation and any expenses incurred in the treatment and
rehabilitation of such workmen under section 15 in accordance with the provisions of
this Act.
An employer shall not be liable to pay compensation in respect of any injury which does
not disable the workman for a period of at least four days from earning full wages at the
work at which he was employed.
No compensation shall be payable in respect of the first four days of such disablement
unless the disablement lasts for a period of at least fourteen days.

SOCSO ARCHITECTURE SITE PRACTICE | PAGE 35
CONTRIBUTIION

DEFINITION

Two social security schemes, namely the
Employment Injury Scheme and the
Invalidity Scheme.
The Employment Injury Scheme provides
protection for employees against
contingencies, including occupational
disease and accidents that occur while
travelling in the course of employment.
The Invalidity Scheme, on the other hand,
provides 24 hours coverage against
invalidity or death due to any cause.

EXPLAIN THE
DOCUMENTATIONS
REQUIRED TO BE
PREPARED BY THE
CONTRACTOR PRIOR TO
SITE POSSESSION

DOCUMENTATIONS REQUIRED ARCHITECTURE SITE PRACTICE | PAGE 37

1. THE AGREEMENT

Document will set out what the general purpose of the contract is and the contract price.
The agreement can be a standard document, like those provided by AIA or ConsensusDocs, or
customized to fit a particular project’s need
Form will vary depending on how the contract payment is set up.
The most common types of construction contracts include:

-Time and Materials
-Lump-Sum
-Unit-Price
-Cost-Plus
-Guaranteed Maximum Price
Construction contracts need as much detail as possible to avoid mistakes, conflicts and delays; which
ultimately cost everyone on the project time and money.

2. GENERAL CONDITIONS

Essentially the framework of the construction contract documents.
Establish all the rights and obligations of the contracting parties.
Will lay out the roles of every party and the responsibilities of each.
Any time an issue arises on the project, the game plan on how to proceed is usually found here,
amongst a litany of detailed clauses.
Includes how change orders are processed, how payment apps are approved and any and all
notice requirements that may arise on a job site.
general conditions will also include all the suspension, termination and alternative dispute
resolution procedures.

DOCUMENTATIONS REQUIRED ARCHITECTURE SITE PRACTICE | PAGE 38

3. SPECIAL CONDITIONS

Document will detail the specific clauses and conditions for each task or project.
There are specific instructions that only apply to one job or portion of the build, they will be included
in this document.

4. SCOPE OF WORK

Known as a statement of work, is a crucial element of a construction contract.
The amount of work an individual needs to complete to fulfill their contractual obligations.
Can also be used as a reference point when dealing with change orders, and punch lists.

5. DRAWINGS

Every construction project should include a set of drawings or blueprints.
Sshould be presented to contractors before any construction activities begin.
Informs the contractors what and how to build the structure.
Construction drawings are a collaborative effort between the architect, the clients, and the
contractor.

6. SPECIFICATIONS

All the technical data and requirements can be found.
Specs should detail the materials and techniques expected to be used on any given task.
Outline all the quality standards, acceptable materials, and any quality testing necessary to
ensure compliance.
The architect or the engineer will prepare these, and the client will verify them.
The client will then provide the specs to contractors who are expected to perform according to
those details.
The contractor may want to substitute one material for another for a variety of reasons.
Contractors should always adhere closely to the specifications prepared by the architect or
engineer.

DOCUMENTATIONS REQUIRED ARCHITECTURE SITE PRACTICE | PAGE 39

7. BILL OF QUANTITIES

A bill of quantities is an itemized list of the various materials, parts, and labor required.
Provided during the bidding process.
Purpose of this is to allow prospective bidders to be able to estimate their costs more accurately and
simplify the evaluation process.
Bills of quantities are prepared by a quantity surveyor or building estimator.
A bill of quantities will look an awful lot like a schedule of values
The point where the terms might sometimes be used interchangeably.

8. CONSTRUCTION SCHEDULE

Construction schedule should be detailed, constantly updated and readily accessible to everyone on
the project.
Can be developed in a number of different ways, such as Critical Path Method, Gantt charts, a line of
balance or any other schedule that meets the project’s needs.
Cqn be relatively simple outlines of the project.
Detailed construction schedules keep everyone aware and informed about the project status, which
can reduce both conflicts and delays

9. SCHEDULE OF VALUES

Provided by a contractor and lists all the work items from start to finish.
Allocate the entire contract sum among the various portions of the work.
Schedule of values is also a useful management tool to form the basis for submitting and
reviewing progress payments.
Can help keep the cash flowing and bills paid on time.

APPLY THE
DOCUMENTATIONS
REQUIRED TO BE
PREPARED BY THE
CONTRACTOR PRIOR TO
SITE POSSESSION

BIDDING
DOCUMENTS

Bidding document are not legally binding, but they do give contractors a chance to assert
their intentions and expectations early on in the process. Expectations, conditions, and
terms pre-established in the bidding documents can influence how the final construction
agreement is written, how weather and environmental factors are handled during the
process of construction, and how subcontractors are hired. Keeping track of all bidding
documents can help ensure all parties stay true to the initially agreed upon conditions.

ARCHITECTURE SITE PRACTICE | PAGE 41

ARCHITECTURAL ARCHITECTURE SITE PRACTICE | PAGE 42
DRAWINGS

You should also include in all
documentation the drawings associated
with the project. Drawings are a visual
representation of the agreed upon final
design, something tangible for contractor
and customer to agree upon before the
project begins.

Beyond keeping records of the general
design of the project, you should maintain
records that also describe the scope,
extent, and aesthetics of the project to be
completed.

SPECIFICATIONS

The specifications of a commercial construction contract detail the technical
requirements of a particular project. This is the initial agreement of the specifics of the
project, and any changes later will be handled under the Scope of Work section.
The specs section should include:

Common standards and best practice
Material requirements and acceptable material deviations
Testing and certifications required for project completion
Techniques and equipment expected to be used.

ARCHITECTURE SITE PRACTICE | PAGE 43

BILL OF ARCHITECTURE SITE PRACTICE | PAGE 44
QUANTITIES

The Bill of Quantities includes
documentation of all materials and
tools needed for completion of the
project. This can include an itemized
list of tools, labor, material, and
miscellaneous parts as well as pricing
for every item.

This document helps contractors
properly estimate the cost of the
project and offer an accurate initial bid.
This document also helps customers
see a visual representation of where
their money is going.

SCHEDULE ARCHITECTURE SITE PRACTICE | PAGE 45

A construction schedule will help keep
the completion of the project on track
and help manage timeline expectations
right from the start. Construction
schedules can include options to
change or alter the schedule at a later
date, as some commercial construction
projects are delayed due to permit or
licensing delays.

The schedule can also address what
should be done in the event that the
proper materials cannot be obtained in
time.

The schedule should include a list of
necessary components for completing
the project, their relative start times,
their relationship to other projects,
and when each project should be
completed by. The schedule can also
be where licensing and building permit
certifications are scheduled.

CONSTRUCTION ARCHITECTURE SITE PRACTICE | PAGE 46
CONTRACT
AGREEMENT

The construction contract agreement
is the principal agreement between the
parties involved in a project. This is an
essential document and should include
a detailed description of the project,
the contract price, and how payments
will be made. It also covers the scope
of the project and scheduling.

Additionally, the initial contract
agreement should include state-
specific information such as contract
laws, liens, and insurance
requirements, and a list of
responsibilities and conditions both
parties must follow when processing
claims and resolving disputes.

COST ARCHITECTURE SITE PRACTICE | PAGE 47
ESTIMATE

This portion of the construction
contract agreement provides a
breakdown of all items being
incorporated into the construction
project and their costs. The cost
estimate can be detailed per item in a
document that combines specifications
and costs, or in a lump sum form that
doesn't specify individual items.
Sometimes an itemized Cost Estimate
is combined with the Specifications in a
single