48 4. You can adjust balance of text in your columns by adding or remove line breaks: Press Enter to add blank lines and move text to the next column, or press Backspace or Delete or remove blank lines and move text to the previous column. 5. You can also resize the box that contains the columns to make the columns more even, if you like. 2.3.2 Insert page, section, and column breaks Step by step: Add a page break 1. Put your cursor where you want one page to end and the next to begin. 2. Go to Insert > Page Break. Step by step: Add a section break 1. Select where you want a new section to begin. 2. Go to Layout > Breaks.
49 3. Choose the type of section break you want: Next Page Section break starts the new section on the following page. Continuous Section break starts the new section on the same page. This type of section break is often used to change the number of columns without starting a new page. Even Page Section break starts a new section on the next evennumbered page. Odd Page Section break starts a new section on the next oddnumbered page.
50 Step by step: Add a column break If you format a document with columns (as in some newsletter layouts), the text will automatically flow from one column to the other. You can insert your own column breaks for more control over the document format. 1. Place your cursor where you want the column to break. 2. Click Layout > Breaks. 3. A menu with options will appear. Click Column. 4. A column break is inserted. Click Home > Show/Hide to see it.
51 2.3.3 Change page setup options for a section Step by step: Change page orientation to landscape or portrait a) Change orientation of whole document 1. To change the orientation of the whole document, select Layout > Orientation. 2. Choose Portrait or Landscape. b) Change part of a document to landscape
52 1. Select the content that you want on a landscape page. 2. Go to Layout, and open the Page Setup dialog box. 3. Select Landscape, and in the Apply to box, choose Selected text.
53 3 MANAGE TABLE AND LIST 3.1 Create tables 3.1.1 Convert text to tables Step by step: Convert text to a table 1. Insert separator characters—such as commas or tabs—to indicate where to divide the text into table columns. Note: If you have commas in your text, use tabs for your separator characters. 2. Use paragraph marks to indicate where you want to begin a new table row. In this example, the tabs and paragraph marks will produce a table with 3 columns and 2 rows: In this lesson, you will learn how to create and modify tables, create, and modify lists.
54 3. Select the text that you want to convert, and then click Insert > Table > Convert Text to Table. 4. In the Convert Text to Table box, choose the options you want. Under Table size, make sure the numbers match the numbers of columns and rows you want.
55 Under AutoFit behavior, choose how you want your table to look. Word automatically chooses a width for the table columns. If you want a different column width, choose one of these options: To do this Choose this option Specify a width for all the columns In the Fixed column width box, type or select a value. Resize the columns to fit the width of the text in each column AutoFit to contents Resize the table automatically in case the width of the available space changes (for example, web layout or landscape orientation) AutoFit to window 5. Under Separate text at, choose the separator character you used in the text. 6. Click OK. The text converted to a table should look something like this: 3.1.2 Convert tables to text Step by step: Convert a table to text 1. Select the rows or table you want to convert to text. 2. On the Layout tab, in the Data section, click Convert to Text.
56 In the Convert to Text box, under Separate text with, click the separator character you want to use in place of the column boundaries. Rows will be separated by paragraph marks. 3. Click OK. 3.1.3 Create tables by specifying rows and columns Step by step: Insert a table 1. For a basic table, click Insert > Table and move the cursor over the grid until you highlight the number of columns and rows you want.
57 2. For a larger table, or to customize a table, select Insert > Table > Insert Table. 3.2 Modify tables 3.2.1 Sort table data Step by step: Sort table data 1. Select a cell within the data. 2. Select Home > Sort & Filter. Or, select Data > Sort. 3. Select an option: • Sort A to Z - sorts the selected column in an ascending order. • Sort Z to A - sorts the selected column in a descending order. • Custom Sort - sorts data in multiple columns by applying different sort criteria. 4. Here's how to do a custom sort: 5. Select Custom Sort.
58 6. Select Add Level. 7. For Column, select the column you want to Sort by from the drop-down, and then select the second column you Then by want to sort. For example, Sort by Department and Then by Status. 8. For Sort On, select Values. 9. For Order, select an option, like A to Z, Smallest to Largest, or Largest to Smallest. 10.For each additional column that you want to sort by, repeat steps 2-5. 3.2.2 Configure cell margins and spacing Step by step: Change column width To change the column width, do one of the following: 1. To use your mouse, rest the cursor on right side of the column boundary you want to move until it becomes a resize cursor , and then drag the boundary until the column is the width you want. 2. To change the width to a specific measurement, click a cell in the column that you want to resize. On the Layout tab, in the Cell Size group, click in the Table Column Width box, and then specify the options you want. 3. To make the columns in a table automatically fit the contents, click on your table. On the Layout tab, in the Cell Size group, click AutoFit, and then click AutoFit Contents.
59 4. To use the ruler, select a cell in the table, and then drag the markers on the ruler. If you want to see the exact measurement of the column on the ruler, hold down ALT as you drag the marker. Step by step: Change roe height To change the row height, do one of the following: 1. To use your mouse, rest the pointer on the row boundary you want to move until it becomes a resize pointer , and then drag the boundary. 2. To set the row height to a specific measurement, click a cell in the row that you want to resize. On the Layout tab, in the Cell Size group, click in the Table Row Height box, and then specify the height you want. 3. To use the ruler, select a cell in the table, and then drag the markers on the ruler. If you want to see the exact measurement of row on the ruler, hold down ALT as you drag the marker. Step by step: Make multiple columns or rows the same size 1. Select the columns or rows you want to make the same size. You can press CTRL while you select to choose several sections that are not next to each other. 2. On the Layout tab, in the Cell Size group, click Distribute Columns or Distribute Rows . To Select Do this The entire table Rest the pointer over the table until the table move handle appears, and then click the table move handle. A row or rows Click to the left of the row.
60 A column or columns Click the column's top gridline or border. A cell Click the left edge of the cell. 3.2.3 Merge and split cells Step by step: Merge table cells 1. To combine two or more table cells in the same row or column into a single cell, do the following: 2. On the slide, select the cells that you want to combine. Tip: It is not possible to select multiple, noncontiguous cells. 3. On the ribbon, select the Layout tab. 4. In the Merge group, click Merge Cells. Step by step: Split table cells To divide a table cell into more cells, do the following: 1. Click the table cell that you want to split. 2. On the ribbon, select the Layout tab.
61 3. In the Merge group, click Split Cells, and then do one or more of the following: • To divide a cell vertically, in the Number of columns box, enter the number of new cells that you want. • To divide a cell horizontally, in the Number of rows box, enter the number of new cells that you want. • To divide a cell both horizontally and vertically, in the Number of columns box, enter the number of new columns that you want, and then in the Number of rows box, enter the number of new rows that you want. 4. Manually move or add content to the newly created empty cell or cells. 3.2.4 Resize tables, rows, and columns Step by step: Resize a column or table automatically with AutoFit Automatically adjust your table or columns to fit the size of your content by using the AutoFit button. 1. Select your table. 2. On the Layout tab, in the Cell Size group, click AutoFit.
62 3. Do one of the following. • To adjust column width automatically, click AutoFit Contents. • To adjust table width automatically, click AutoFit Window. Step by step: Resize an entire table manually 1. Rest the cursor on the table until the table resize handle appears at the lowerright corner of the table. 2. Rest the cursor on the table resize handle until it becomes a double-headed arrow . 3. Drag the table boundary until the table is the size you want. Step by step: Add or change the space inside the table 1. To add space inside your table, you can adjust cell margins or cell spacing. 2. Cell margins are inside the table cell, like the blue arrow on the top of the graphic. Cell spacing is between the cells, like the orange arrow on the bottom. 3. Click the table.
63 4. On the Layout tab, in the Alignment group, click Cell Margins, and then in the Table Options dialog box 5. Do one of the following: • Under Default cell margins, enter the measurement you want to adjust the Top, Bottom, Left, or Right margins. • Under Default cell spacing, select the Allow spacing between cells check box, and then enter the measurement you want. 3.2.5 Split tables Step by step: Split a table Once you have a table in Word, you might decide to split that table into two or more tables. This way, you can create smaller tables, or add text in between two tables. 1. Put your cursor on the row that you want as the first row of your second table. In the example table, it’s on the third row. When you click inside the table, two new Table tools tabs appear on the ribbon: DESIGN and LAYOUT. These tools are visible only when you are in the table, for example, when you add content to the cells.
64 2. On the LAYOUT tab, in the Merge group, click Split Table. 3. The table splits into two tables. 4. You can split the table further, as long as there are multiple rows. 3.2.6 Configure a repeating row header Step by step: Repeat table header on subsequent pages When you work with a very long table, it will run across multiple pages. You can set up the table so that the table header row or rows appear on each page automatically. You can choose from two ways to set up your table so that its header row or rows repeat. You can do the following: 1. Select the header row or rows that you want to repeat on each page. The selection must include the first row of the table.
65 2. Under Table Tools, on the Layout tab, in the Data group, click Repeat Header Rows. 3. Or, you can use this approach: 4. In the table, right-click in the row that you want to repeat, and then click Table Properties. 5. In the Table Properties dialog box, on the Row tab, select the Repeat as header row at the top of each page check box. 6. Select OK. 3.3 Create and modify lists 3.3.1 Change bullet characters and number formats Step by step: Change the bullet to a symbol 1. Select the text or bulleted list you want to change. 2. On the Home tab, in the Paragraph group, click the arrow next to Bulleted List , and then click Define New Bullet. 3. Click Symbol and then click the symbol you want to use. 4. Click OK.
66 Step by step: Change the bullet to a picture 1. Select the text or bulleted list you want to change. 2. On the Home tab, in the Paragraph group, click the arrow next to Bulleted List , and then click Define New Bullet. 3. Click Picture and then browse for your picture from a file or Bing Image Search. 4. Click Insert. 5. Review what the picture bullets will look like and click OK to add it or change the picture by repeating steps 3-5. Step by step: Change the bullet font 1. Select the text or bulleted list you want to change. 2. On the Home tab, in the Paragraph group, click the arrow next to Bulleted List , and then click Define New Bullet. 3. Click Font and then change the font properties to be used for the bullet. You can choose settings on the Font tab or Advanced tab:
67 Step by step: Change the bullet alignment 1. Select the text or bulleted list you want to change. 2. On the Home tab, in the Paragraph group, click the arrow next to Bulleted List , and then click Define New Bullet. 3. Under alignment, choose Left, Centered, or Right. 4. Click OK. 3.3.2 Define custom bullet characters and number formats Step by step: Define a new number format 1. Select the text or numbered list you want to change. 2. On the Home tab, in the Paragraph group, click the arrow next to Numbered List , and then click Define New Number Format. 3. To change the style, click the down arrow next to Number style and choose numbers, letters, or another chronological format. 4. To change the font size, style, and color, click Font and choose a setting on the Font tab or Advanced tab:.
68 5. To append the numbering with a dash, parentheses, or another value, enter it in the Number format field. 6. To change the number alignment, choose Left, Centered, or Right under Alignment. 7. Click OK. 3.3.3 Increase and decrease list levels Step by step: Define a new multilevel list 1. Select the text or numbered list you want to change. 2. On the Home tab, in the Paragraph group, click the arrow next to Multilevel List , and then click Define New Multilevel List. 3. Expand the Multilevel list dialog box by clicking More in the lower left corner. 4. Choose the list level to modify by selecting it in the list. 1 is selected by default. 5. Choose where you would like to apply your changes by clicking Whole list, This point forward, or Current paragraph. 6. To use an existing style in Word for each level in the list, choose a style under Link level to style. 7. Choose the number to show in the gallery. Level 1 is shown by default.
69 8. Give the multilevel list a name in the ListNum field list name. This name will appear wherever you see the Listnum field. 9. To append the numbered list with a dash, parentheses, or another value, enter it in the Number format field. 10. To change the font size, style, and color, click Font and choose a setting on the Font tab or Advanced tab:. 11. To change the style, click the down arrow next to Number style and choose numbers, letters, or another chronological format. Specify a level number to include this from. 12. Choose the number to start the list at. The default value is 1. To restart numbering after a specific level, select the Restart List After check box and choose a level in the list. 13. Select Legal Style Numbering to enforce a legal style on the multilevel list. 14. To change the number alignment, choose Left, Centered, or Right under Alignment 15. Specify a value for where to start the alignment and a value for the text indent. 16. To apply these values to the entire list, choose Set for All Levels. 17. Enter a value for what should follow each number, Tab character, Space, or Nothing. Check Add tab stop at and enter a value. 18. Click OK.
70 3.3.4 Restart and continue list numbering Step by step: Change the numbering in a numbered list 1. Double-click the numbers in the list. The text won’t appear selected. 2. Right-click the number you want to change. 3. Click Set Numbering Value. 4. In the Set value to: box, use the arrows to change the value to the number you want.
71 Step by step: Change the numbering in a numbered list – Start with 1 If you want to change any number in a list to 1, here’s how: 1. Double-click the numbers in the list. The text will not appear selected. ` 2. Right-click the number you want to start a new list. 3. Click Restart at 1. 3.3.5 Set starting number values Step by step: Define a new list style 1. Select the text or numbered list you want to change. 2. On the Home tab, in the Paragraph group, click the arrow next to Multilevel List , and then click Define New List Style. 3. Specify a name for your new list style. 4. Choose the number to start the list at. The default value is 1. 5. Choose a level in the list to apply your formatting. 6. Specify the font face, size, and color for the list style. 7. Change the down arrow to change the style of the numbered list or bulleted list. 8. Choose a symbol for the list.
72 9. Choose an image for the list. 10. Choose to move the indent to the left or the right. 11. Choose to apply these changes to Only in this document or New documents based on this template. 12. To change more formatting settings, click Format and choose Font, Numbering, Text effects, and so forth. 13. Click OK.
73 4 CREATE AND MANAGE REFERENCE ELEMENTS 4.1 Create and manage reference elements 4.1.1 Insert footnotes and endnotes The most obvious difference between footnotes and endnotes is the placement of each within a paper. Footnotes appear on the bottom of the page that contains the sentence to which it refers. Endnotes are listed at the end of the paper on separate pages. Step by Step: Inserting footnotes and endnotes “Reference tab is like those teeny tiny bits of your document that make it very close to perfect documents” Table of Contents Footnotes Research Citation & Bibliography Captions Index Table of Authorities Insights Footnotes Endnotes
74 1. Position the cursor where you want the footnotes reference mark placed. Usually, the footnotes are place at the end of a sentence. 2. Click Reference tab > Insert Footnote. Footnotes will appear at the end of the page. (Tips: Inserting page break will make your footnotes appear nicely) 3. Next, you can insert Endnotes by placing your cursor where you want to add the reference mark. On Reference Tab, select Insert Endnote and Endnotes will appear at the end of the document with small reference mark. Step by Step: Managing footnotes and endnotes 4.1.2 Modify footnote properties 1. After adding footnotes and endnotes, you might need to browse through all the footnotes ad endnotes in your document. It is quite troublesome to keep scrolling through you documents. 2. To jump from one footnotes and endnotes to another click Reference Tab > Footnotes Group > Drop down menu for Next Footnote.
75 3. Select between Next Footnote and Previous Footnote, or Next Endnote or Previous Endnote, 4. To jump to either the footnotes or endnotes in a document, in the Footnotes group you can select Show Notes, as in the following screenshot. 5. Show Notes dialog box opens. You can choose either you want to View footnote area or View endnote area. 6. Hover over the reference mark to display the note’s text as a tooltip. 7. To modify the setting for footnote and endnote, click Dialog box launcher.
76 8. Footnote and Endnote dialog box. Navigate to the different locations Switch between footnotes and endnotes Change layout for footnote Change number format and add custom mark Choose which text to apply
77 Step by Step: Create and modify bibliography citation sources 4.1.3 Create and modify bibliography citation sources 1. Reference tab > Manage Sources 2. Source Manager dialog box.
78 Step by Step: Add new source 1. Select New to open Create Source dialog box. 2. Click Type of Source drop-down list, elect type of source. 3. Enter the information in all the fields provided 4. Show All Bibliography Fields check box makes all fields available. Enter all relevant information, and then select OK to close the Create Source dialog box and return to the Source Manager dialog box.
79 Step by Step: Insert citations for bibliographies 4.1.4 Insert citations for bibliographies 1. Reference tab > Bibliography > select style offered. 2. Insert Citation > Choose Source form any source that currently added to the Source Manager. 3. Choose Add New Source if you need to add another source. 4. Choose Add New Placeholder to make a remark so that u can come back to that later.
80 4.2 Create and manage reference tables 4.2.1 Insert tables of contents and customizing Step by Step: Insert table of contents and customize 1. Reference tab > Table of content > Choose style
81 2. To customize the Table of Content, Choose Custom table of Contents
82 3. Table of Content dialog box. You can customize how your table of content will be preview. 4. Click Option to justify which points that need to appear on your Table of Content. You can even make the reference appear on Table of Content 5. Table of Content Option dialog box. Inserting bibliography into Table of Content by inserting the level number.
83 5 INSERT AND FORMAT GRAPHICS ELEMENTS 5.1 Insert illustrations and text boxes. 5.1.1 Insert shapes. Step by Step: Insert shapes. 1. Insert tab > Illustrations group > Shapes. In this lesson, you will learn how to insert and format illustrations and text boxes, add text and modify graphic elements. The addition of graphic elements to reinforce concepts, grab the reader’s attention, or make the document more visually appealing
84 2. All the shape categories will appear. Select the shapes that you desired. The insertion point turns into a crosshair (+). 3. When the shape is selected, Shape Format tab will appear. 4. Shape Format Tab have various groups such as, Insert Shape, Shape Styles, WordArt Style, Text, Accessibility, Arrange and Size. 5.1.2 Insert pictures. Step by Step: Insert pictures. 1. Insert tab > Illustrations group > Pictures.
85 2. You can insert pictures from 3 sources that had been listed (This Device, Stock Images & Online Pictures) 3. First method is, click This Device to insert pictures from your device. A dialog box folder will appear. You can browse through the folder to insert pictures from your device. 4. In the File Name box, you can type your file name to find, or you can easily select the picture and click Insert. 5. Second method is inserting pictures from Stock Images.
86 6. A dialog box will appear. When you subscribe to Microsoft 365, you have access to creative content that have copyrighted. 7. Search for desired picture > Select > Insert. 8. Third method is inserting pictures from Online Pictures.
87 9. A dialog box will appear. You can find pictures online without opening any search engines. 10. Select your picture > Insert. When using Online Pictures, you are responsible for respecting others’ rights, including copyright.
88 11. When the picture is selected, Picture Format tab will appear. 5.1.3 Insert 3D models. Step by Step: Insert 3D models. 1. You can rotate models 360 degrees or tilt up and down to show a specific feature of an object. Add 3D objects from a local file or 3D Models from online library.
89 2. First method is, click This Device to insert 3D models from your device. A dialog box folder will appear. You can browse through the folder to insert 3D models from your device. 3. In the File Name box, you can type your file name to find, or you can easily select the 3D models and click Insert. 4. Second method is inserting 3D models from Stock 3D models.
90 5. A dialog box will appear. When you subscribe to Microsoft 365, you have access to creative content that have copyrighted. Select your 3D Model and click Insert. You can select multiple 3D Models to insert in one shot. 6. When the picture is selected, Picture Format tab will appear. 7. A 3D control cursor appears as you select the 3D Model, and you can rotate 360 degrees.
91 5.1.4 Insert SmartArt graphics. Step by Step: Insert SmartArt graphics. 1. Insert Tab > SmartArt. 2. A dialog box of various types of SmartArt Graphic appears. Select the category you want, and then scroll through the List section to find the SmartArt diagram that best fits your needs. If you change your mind, you can switch the graphic to another diagram at any time.
92 Step by Step: 5.1.5 Insert screenshots and screen clippings 5.1.5 Insert screenshots and screen clippings. 1. Sometimes, you want to display to users all or part of a document or application open on your device. You can do this by displaying screenshots and screen clippings. 2. When you take a screenshot, Word captures a snapshot of the entire window on your computer screen and inserts it into your document. When you take a screen clipping, you can select the area of the screen you want to include. 3. Insert Tab > Screenshot. 4. As you can see, everything appear at Available Windows is the file you open. By clicking any available window, a screenshot of the screen will be insert into you document. 5. Let’s move to Screen Clipping. Before using screen clipping, you need to maximize open your file that you want to select the area of the screen.
93 6. When you click screen clipping, the file that you want to capture the area became whitish and a crosshair (+) cursor appear. Select your desired area by click and dragging the cursor. 7. The picture will automatically insert int your document. This picture have the same features as inserting pictures on previous lesson. 5.1.6 Insert text box. Step by Step: Insert text box. 1. Sometimes, you need to add text at a specific position in your document. A text box helps you add text anywhere in your document and then change the layout of only that text.
94 2. Insert Tab > Text group > Text Box 3. The easiest way to create text box just by selecting any built-in text box and do the editing. 4. You can also draw your own text box and modify based on your preferences.
95 5.2 Format illustrations and text boxes 5.2.1 Apply artistic effects. Step by Step: Apply artistic effects. 1. We can apply Artistic Effects on Adjust group.
96 5.2.2 Apply picture effects and picture styles. Step by Step: Apply picture effects and picture styles. 1. Applying a Picture Style to a picture enables you to select from various framing and presentation designs, to give the picture an added appeal. 2. Select Picture > Picture Format Tab 3. To apply Picture Style, Picture Format Tab > Picture style group, click drop down menu to get various of built-in style. 4. Hover your cursor to each style and your picture will preview the style.
97 5.2.3 Remove picture backgrounds. Word 365 provides the ability to select the parts of an image you want to emphasize and delete the rest. Step by Step: Remove picture backgrounds. 1. On the Picture Tools > Format tab, in the Adjust group, click the Remove Background button. Word selects what appear to be the primary elements of the image and tints the background in purple (this is the material to be removed). 2. Click the Mark Areas to Keep button. The insertion points change to a pencil. The purple area is the area that will be removed.